Administrative Assistant Jobs in Groveland, FL

Full Job Description Acts as assistant to President, and Senior Leadership Team as required. May provide direction to administrative support staff if required. Individual must be able to maintain confidentiality, work independently, demonstrate good judgment, self-discipline, and function effectively with minimal direction. Managerial experience is required for this position as well as excellent verbal, written and interpersonal communication skills. Responsibilities • Handles confidential documents, plans and correspondence involving senior management company-wide. • Arranges detailed travel itineraries and meeting schedule. Prepares and submits expense reports. • Coordinates schedules, arranges travel itineraries, and submits expense reports. • Attends Senior Leadership Meetings preparing necessary documentation for those meetings, taking meeting minutes/notes and follows up on action items. • Actions special projects as assigned by the President and the Senior Leadership Team. Qualifications Bachelor's degree • C-Suite Managerial experience • Eight to ten years previous experience • Most recent Executive Assistant experience to a senior executive level, C-Suite position with the following demonstrated abilities: o Experience in handling multiple calendars and global meeting schedules o Proven ability to work independently, and in a team-oriented environment o Strong analytical and problem-solving skills o Ability to organize and prioritize work; and be resourceful, open and agile when priorities change. o Excellent planning and organizational skills, attention to detail. Able to maintain confidentiality. o Strong interpersonal, written and oral communication skills with proficiency in Microsoft Office products including but not limited to PowerPoint, Word, Excel, OneNote, Teams, Visio, and Outlook. o Experience using Jira and Confluence a plus. • The anticipated base salary range for this position is $70K-90K. Exact salary depends on several factors such as experience, skills, education, and budget. In addition to base salary, this position is eligible for participation in a bonus program based on performance and company results. MCAP offers a variety of benefits to eligible employees, including health insurance coverage, retirement savings plans, paid holidays and vacation time, and others.

Boyd Civil Engineering, Inc. is seeking a qualified business-focused candidate who is seeking to develop their skills and experience in a professional office setting in our Orlando-based consulting firm. Full-Time: $20 - $22 / Hour Why Join Boyd Civil Engineering · Our company culture values developing personal relationships within the firm, our clients, and within the industry. · Competitive compensation plan that includes: Medical and Vision Insurance Short-Term and Long-Term Disability Employer Paid Life Insurance Flexible Spending Accounts Accrual Based PTO Paid Holidays 401(k) Profit Sharing Plan and Employer Match Contribution · Opportunities for professional growth, participation in engineering-affiliated societies, training, and challenging work. · Our leadership team has over 35 years of experience in the Central Florida Region and has developed close relationships with local developers, government officials, and Clients. Essential Duties and Responsibilities · Maintain accounting, invoicing, and financial assignments through our accounting software, enter new project data, monitor staff time and expense details, assist with billing and invoicing, and monthly updates to manhour budgets and the company project backlog. · Administrative tasks for the CAD and Engineering Department; including completing permit applications and project submittals and maintaining the permitting database for historical and currently active projects. · Communicate with vendors, subcontractors, and clients to request required insurance certificates. Ensure requested certificates meet contractual and organizational requirements, including specified coverage limits while monitoring the timely receipt of certificates and following up on pending requests. · Answer and address telephone calls, filing, data entry, and utilizing office software systems · Order and organize office supplies, packaging and shipping, and occasional hand deliveries to Clients or local government offices. · HR and staffing-related items, including company birthdays, annual reviews and anniversaries, expense reports, and supporting company culture through planned staff events and lunches. · Periodic updates to the company website, including local news source articles related to projects and clients. Required Qualifications · Valid Driver's License and reliable transportation. · Proficiency in Microsoft Office Suite, Intermediate experience in Microsoft Excel. · Ability to form Client relations and be Client-focused. · Strong attention to detail and time management skills. · Team player with the ability to collaborate well with others and build long-term relationships.

About DEVEN DEVEN is a Real Estate Development Firm, headquartered in Orlando, FL, with an office in New York. With plans to continue expanding throughout the Southeast and broader United States, our success is dependent on our deep analytical investment approach and commitment to integrity. Our mission is to develop, invest in, and own projects that offer superior risk-adjusted returns. We believe that a company of means with an intimate understanding of real estate can transform difficult projects into successful ventures for owners and investors, and for governmental partners as well. Our success as a developer in the private and public sectors stems from actively managing that process from start to finish, innovative structuring, and an unwavering commitment to our clients and investors. As an investor we rely on rigorous analysis, creative transactions, and the same commitment to integrity in all our dealings, and we have a long track record of success confirming that this approach works. Job Summary We are seeking a highly organized, proactive, and tech-savvy Administrative Assistant to support the President and executive team in our fast-paced, entrepreneurial real estate development office. This role is ideal for a detail-oriented professional who thrives in a dynamic environment, enjoys collaboration, and takes pride in keeping the administrative office functions running smoothly, including answering phones, calendar management, and travel planning. In addition, the Administrative Assistant will play a key role in assisting in the creation of marketing proposal packages. This position is ideal for someone with an entrepreneurial mindset, who is organized, creative, and eager to contribute to the growth of a thriving real estate investment company. Key Responsibilities Executive Support: Manage calendars, answer phones, schedule meetings, coordinate travel, and handle correspondence to optimize the President's and executive team's time. Assist in the preparation of executive level reports and presentations. Assist in a variety of research and organizational projects. Marketing & Proposal Development: Assist in designing and assembling marketing and proposal materials using PowerPoint, Adobe Creative Suite, or similar software. Confidentiality & Professionalism: Handle sensitive information with discretion while maintaining a high level of competency. Relationship Management: Serve as a point of contact for internal teams, corporate office administration, and external partners, fostering strong professional relationships. Team Culture & Collaboration: Contribute to a positive and engaging office environment by being team oriented and supporting company initiatives. Special Projects & Additional Tasks: Take initiative on assignments, demonstrating flexibility and problem-solving skills. Qualifications Experience supporting executive leadership in a professional office environment, including calendar and travel management. Prior experience in real estate or a related industry is a plus. Proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and Adobe Creative Suite (or similar design software). Skilled in designing compelling PowerPoint presentations with visually engaging graphs and images. Excellent written and verbal communication skills, including ability to interact with a wide range of people. Outstanding attention to detail, organizational abilities, and problem-solving skills. Highly motivated and independent professional with strong accountability and the ability to work effectively with minimal supervision. Impeccable integrity with desire to succeed in a high growth / changing environment.

Currency Exchange International (CXI) is a Financial Services and Technology Provider based in Orlando, Florida. Currency Exchange International, Corp. is a publicly traded company on the Toronto Stock Exchange (CXI) and OTC (CURN). CXI provides a wide range of foreign exchange services to customers in both the United States and in Canada. CXI's primary business channels to service customers are through its company-owned branch locations and foreign exchange partnerships with financial institutions and corporations. CXI has been providing global payment solutions for clients that span wide-ranging industries. As one of North America's leading foreign exchange wholesalers, CXI can provide personalized and efficient service, competitive rates, as well as a number of settlement options. To learn more, please visit: ************* Our Value Statement: We help our clients identify and create foreign exchange solutions, delivering a best practices approach through unparalleled customer service and integrated technology to create significant financial and operational efficiencies. Our Values: Customer First - We earn the right to be our clients' first Integrity - We hold ourselves to the highest standard to build trust. Collaborative - We always win as a team. Innovative - We find new methods to deliver change and advance technology to the industry. Passionate - We are driven to be the best in class. Currency Exchange International is looking for a proactive, results-driven, and organized professional to the join their team as an Administrative Assistant in a Part-Time capacity! Description: The Administrative Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations. Their duties include overseeing front office activities such as the reception area, assisting with incoming phone calls, mail, fulfilling purchase requests and replenishment. They will be responsible for assisting and maintaining coordination of office services and related activities for the department to keep the business operations running smoothly. Essential Functions: Manages the reception area to ensure effective telephone, front door, and mail communications both internally and externally to maintain professional image Collection and distribution of incoming mail throughout the office Maintains a clean, organized, and fully supplied office, lunchroom, and work environment to avoid interruptions in standard front office procedures Helps coordinate and input travel plans, itineraries, and agendas into calendar; this includes flight arrangements, hotel booking, reservations, and all other required transportation Assists in organizing and preparation of Town Halls. Tracks inventory of supplies needed to fulfill department requests such as: Accounting, Marketing (for Supply Clerk), Lunchroom etc. General administrative/personal assistance to CEO Department Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities and activities may change at any time with or without notice. Competencies: Action Oriented Functional Skills Situational Adaptability Effective Communication Optimizing Work Processes Nimble Learning Required Education and Experience: Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) Excellent project management, problem-solving ability and creativity High energy with a strong work ethic Strong organizational skills; Attention to detail and diligent follow through on tasks and projects Adaptability and flexibility in dealing with others Effective working both independently and within a team Position Type/Expected Hours of Work: This is a part-time position. Days of work range from Monday through Friday. The hours range from 9:00 AM to 5:00 PM, 20-24 hours per week. Benefits: Commuter Reimbursement - CXI will pay the driving toll, bus or metro cost in and out of work Holiday Pay Sick/Personal Days 401K Plan - Eligible to enroll in this plan with the Company match at 5% Tuition Reimbursement Please attach your resume for submission.

The HOA (Homeowners Association) Administrator is responsible for managing the daily operations of the association, ensuring compliance with community rules and regulations, and serving as the primary point of contact for homeowners, board members, and vendors. This role involves administrative, financial, and customer service responsibilities to maintain the smooth operation of the community. Key Responsibilities: 1. Administrative Duties: Maintain accurate records, files, and databases related to homeowners, meetings, and financial transactions. Prepare and distribute meeting agendas, newsletters and community communications. Manage the HOA calendar, including scheduling board meetings, events, and maintenance projects. Ensure compliance with governing documents, state laws, and HOA policies. 2. Homeowner Relations: Serve as the primary point of contact for homeowners regarding community rules, concerns, and inquiries. Process and track architectural review requests and violation notices. Assist in resolving disputes among homeowners related to HOA matters. 3. Financial Management: Assist in tracking HOA expenses. Assist with homeowner ledgers and instructions on how to process the HOA payments 4. Vendor & Maintenance Oversight: Coordinate with vendors, contractors, and service providers for maintenance, landscaping, security, and other community services. Obtain bids and oversee contract agreements to ensure quality service and cost efficiency. Address maintenance requests (work orders) and ensure timely completion of repairs. 5. Enforcement of Community Rules: Monitor the community for compliance with HOA rules and regulations. Issue violation notices and follow up on corrective actions. Pay Rate: $20 an hour based on the experience. Working schedule and hours: Mon-Fri from 9AM-5PM with a 30 min lunch time. Benefits: Full health package, 401k retirement plan after 90 days of full employment. Extra Benefits: Paid Vacation after 1 year of employment of 40 hours total. Paid Holidays and PTO after 90 days of full employment. Must Have: HOA experience and Excellent Microsoft Office Skills. Desired Skills and Experience Position Overview: The HOA (Homeowners Association) Administrator is responsible for managing the daily operations of the association, ensuring compliance with community rules and regulations, and serving as the primary point of contact for homeowners, board members, and vendors. This role involves administrative, financial, and customer service responsibilities to maintain the smooth operation of the community. Key Responsibilities: 1. Administrative Duties: Maintain accurate records, files, and databases related to homeowners, meetings, and financial transactions. Prepare and distribute meeting agendas, newsletters and community communications. Manage the HOA calendar, including scheduling board meetings, events, and maintenance projects. Ensure compliance with governing documents, state laws, and HOA policies. 2. Homeowner Relations: Serve as the primary point of contact for homeowners regarding community rules, concerns, and inquiries. Process and track architectural review requests and violation notices. Assist in resolving disputes among homeowners related to HOA matters. 3. Financial Management: Assist in tracking HOA expenses. Assist with homeowner ledgers and instructions on how to process the HOA payments 4. Vendor & Maintenance Oversight: Coordinate with vendors, contractors, and service providers for maintenance, landscaping, security, and other community services. Obtain bids and oversee contract agreements to ensure quality service and cost efficiency. Address maintenance requests (work orders) and ensure timely completion of repairs. 5. Enforcement of Community Rules: Monitor the community for compliance with HOA rules and regulations. Issue violation notices and follow up on corrective actions. Pay Rate: $20 an hour . Working schedule and hours: Mon-Fri from 9AM-5PM with a 30 min lunch time. Benefits: Full health package, 401k retirement plan after 90 days of full employment. Extra Benefits: Paid Vacation after 1 year of employment of 40 hours total. Paid Holidays and PTO after 90 days of full employment. Must Have: HOA experience and Excellent Microsoft Office Skills. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Do you have a passion for delivering superior customer service while being a key player in the essential daily functions of a successful office? Baum Financial Services in The Villages, FL is looking for a strong Administrative Assistant. This individual will be responsible for a variety of pertinent tasks, allowing the financial advisor to focus on the continued growth of the business. The ideal candidate will have superior administrative skills, a strong work ethic, attention to detail, and enjoy working directly with clients daily. If you are seeking an amazing career opportunity in a fast-paced environment, please apply today! The ideal candidate for this role will be someone who has the desire to work in the financial industry long-term and contribute to the growth of our business. A sharp phone presence and a love for building rapport with our prospects and clients is a must! Minimum Requirements: 2+ years of administrative office experience in a fast-paced environment Bachelor's Degree preferred Financial industry experience preferred Advanced skills with MS Office Suite CRM experience preferred Experience in annuities and insurance preferred This position requires that you possess the following skills: Ability to prioritize projects and manage time Savvy customer service, to include excellent communication, both verbal and written Strong follow-through Good-natured, positive attitude Ability to demonstrate persistence to achieve quality Responsibilities: Assisting the Financial Advisor in managing the branch office to exceed client and regulatory expectations include but are not limited to: Answer phones and greet clients in a friendly, positive, and warm manner Be the first point of contact for prospects and clients Maintain office supplies and outgoing correspondence Assist clients with issues and concerns Build and improve upon client relationships Database management Set appointments with clients and assist the Advisor with calendar management Pre-appointment preparation including compiling account summaries Maintain office filing system, both paper and electronic Record notes from client conversations Assist with various marketing objectives Other industry-specific tasks as needed Assists Back - Office support initiatives and/or core projects that support Advisory teams - including client review reviews and prospects plan prep Provide marketing support as needed including newsletters, blogs, social, website, communications, events, etc. Salary: $20-$25 BOE Benefits After 6 months: Full health insurance, including dental and vision Generous PTO and Comp time 401(k) Annual bonus Hours: Monday - Friday 8:30am-5:00pm Some evenings required for client events Presented by Advisor Employee Services Thank you for your interest in the Administrative Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website at **************************** the services provided. We are not a staffing firm but together have built a reputable and continuously expanding business model that allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Lead and Succeed: Business Manager Needed! Are you an experienced leader with a passion for driving business operations? We are seeking a dedicated Business Assistant to oversee our company's daily activities and ensure operational efficiency. Responsibilities Manage day-to-day business operations sales and administrative functions Develop and implement business strategies and sales plans Oversee budgeting, forecasting, and financial reporting Lead and mentor team members to achieve organizational goals Coordinate with clients and partners across the US Organize team workshops and professional development initiatives Travel as needed to meet with customers and attend events Qualifications Bachelor's degree in Business Administration or related field Proven experience in business management or similar role Strong leadership and decision-making skills Excellent organizational and multitasking abilities Proficiency with business management software and MS Office Ability to travel domestically Benefits Career advancement and leadership development programs Collaborative and dynamic work environment Access to workshops and executive training Ready to lead our business operations as a Business Manager? Apply today!

Role Description This is a full-time on-site role for an Accounting Assistant at Orlando Kart Center, located in Orlando, FL. The Accounting Assistant will be responsible for entering and maintaining financial records, preparing financial statements, using accounting software, conducting bookkeeping tasks, and assisting with finance-related tasks as well as maintaining all day to day email. mail, payroll, etc. The ideal candidate is a Accounting assistant and also a office manager Qualifications Quickbooks Software proficiency Bookkeeping knowledge Finance understanding Experience in financial record maintenance Strong attention to detail Ability to work collaboratively in a team environment

Our enterprise engineering, construction, and consulting client is looking for a dedicated individual to join their growing team. This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative information. *Description:* · Keep and maintain project files. · Maintain project e-mail box. · _Document control - data entry_ · Track projects and produce monthly progress reports. · Work with specs, changes, and finalizing. · Facilitate questions regarding projects and research information. · Maintain tracking system for projects. · Record minutes from Project Manager meetings. · Answer phones and direct calls. · Read and sort incoming mail. · Collect bills/invoices. · Type memos, correspondence, reports, and other documents. · Make travel arrangements. · Prepare outgoing mailings and labels, including emails and faxes. · Organize and maintain the filing system. · Coordinate client or vendor lunches, including set-up and clean-up. · Reserve conference rooms; Coordinate with internal support departments. · Order and maintain supplies. · Arrange equipment maintenance or set-up. · Keep the department calendar and roster. · Occasional project assistance for managers. · Assist in PowerPoint presentations. · Utilize Access to store and retrieve data. · Help coordinate clerical needs of special projects. · Complete weekly timecards. · Make copies of printed material. · Additional duties as assigned by the supervisor to assist in the overall success of the group and company. *Requirements:* · Minimum of one to three-year applicable office/clerical experience preferred. · Finance or Accounting background preferred. · Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint required. · Self-starter and confident in communicating with a variety of team members. · Excellent organizational skills and attention to detail. · Strong written/verbal communication skills. · Leadership skills. · Organizational and analytical/problem-solving skills. · Must be within commutable distance to the office. Job Types: Full-time, Contract Pay: $21.00 - $25.00 per hour Benefits: * Dental insurance * Health insurance * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Ability to Commute: * Maitland, FL 32794 (Required) Ability to Relocate: * Maitland, FL 32794: Relocate before starting work (Required) Work Location: In person

OUC - The Reliable One, is presently seeking a Administrative Assistant II (HR & DEI&E) to join the Employee Experience division. At OUC, we don't just work - we're building a bright future of innovation and transformation for future generations. We are seeking a highly organized, detail-oriented professional with exceptional confidentiality, multitasking abilities, and excellent customer service skills to provide administrative support to the HR Director and DEI & Engagement (DEI&E) Director. In this role, you will manage calendars, coordinate meetings, and ensure follow-up on action items. You will also act as the administrative liaison with other team admins, assist with audits, organize Employee Experience department events, and handle responsibilities such as expense tracking, contract monitoring, and RFP-related tasks for both teams. Additionally, you will maintain accurate document control by updating SOPs and ensuring deadlines are met. This position involves creating and monitoring metrics dashboards for data accuracy and goal tracking, as well as preparing reports, presentations, and other deliverables. Event coordination, note-taking during meetings, and follow-up on action items will also be essential duties. Your ability to balance multiple priorities, stay organized in a fast-paced environment, and effectively communicate with stakeholders will be key to your success. OUC's mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions. Click here to learn more about what we do. The ideal candidate will have: * High school diploma or GED * Minimum of three (3) years of experience in a mid to advanced level administrative role * Associates degree from an accredited college or university preferred * Experience supporting HR and/or DEI operations is preferred. * Excellent written and verbal communication skills * Advanced proficiency with MS Excel, PowerPoint, and SharePoint * Working knowledge of Canva is a plus OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few: * Competitive compensation * Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period. Retirement benefits include a cash balance account with employer matching along with a health reimbursement account * Paid vacation, holidays, and sick time * Paid parental leave * Educational and Professional assistance programs; Paid Memberships in Professional Associations * Access to workout facilities at each location * Paid Conference and Training Opportunities * Free downtown parking Click here to view our Benefits Summary. Salary Range: $20.32 to $25.40 per hour commensurate with experience (est. $42,265.60 to $52,832.00. Location: "The Greenest Building in Downtown"- Reliable Plaza, 100 W. Anderson St., Orlando, FL 32801 Please see below a complete Job description for this position. Job Purpose: Provide administrative support to management and department staff. Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings. Prepare reports, budgets, and administrative forms. Maintain employee files and prepare employees' travel business expense request/report. Assist in preparing agenda item packages going to the commission. Maintain American Express procurement card statements. Collaborate and back-up other administrative staff. Process invoice payments and approvals. Primary Functions: * Assist in preparing commission agenda items (i.e. generating supporting documentation, and contacting vendors or internal customers to generate work orders); * Backup administrative assistants and executive assistants when out of the office (i.e. payroll, office supplies, route incoming mail); * Assist in the development of annual operation budget with budget team and accounting; * Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions); * Review, reallocate, and reconcile, procurement card charges; * Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval); * Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes); * Schedule meetings and coordinate major department functions; * Distribute mail; * Generate and/or edit power point presentations; * Review budget info for multiple business units and follow-up on corrections to be made; * Verify, prepare, and approve vendor invoices in Tungsten Network; * Order and maintain office supplies inventory; * Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department's tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals; * Enter footprints tickets for equipment, software, new hires, system access and security access; * Provide training to administrative assistants and business unit staff on systems, processes and procedures; * Perform other duties as assigned. Technical Requirements: * Working knowledge of all, but not limited to the following: * Procurement process; * Administrative financial practices and procedures; * Familiarity with all, but not limited to, the following: * Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console]); * Related industry, organizational and departmental regulatory guidelines, best practices, and procedures; * Ability to: * Apply financial understanding when providing business solutions to the business unit; * Understand and apply governmental accounting practices in the maintenance of financial records; * Make arithmetic computations using whole numbers, fractions and decimals; compute rates, ratios and percentages; * Use Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.). Education/ Certification/ Years of Experience Requirements: * High school diploma or GED * Minimum of three (3) years of experience in a mid to advanced level administrative role * Florida public notary license preferred * Associates degree from an accredited college or university preferred * Additional experience in the functional area of assignment may be preferred Working Conditions: This job is absent of disagreeable conditions. Physical Requirements: This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching over head, and climbing (ladders, stairs, hills, etc.). OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations. EOE M/F/Vets/Disabled

We are a full size Healthcare company working throughout the Southeastern US and are currently recruiting for the position of Customer service. In this role you will report to upper level management and assist in the daily functions of our operation. The successful candidate will posses the knowledge of Excel formatting, Word, and preparing Power Point presentations. This is a very fast paced environment and encourage those that can multi task while remaining focused on the task at hand to apply. Complete job description will be discussed at interview. For immediate consideration please respond to this email with your resume attached and salary required... ***************************

Assists the President of Florida Technical College on general clerical duties. Transcribe and compile complex documents, correspondence and reports. Work independently and with supervisor to set up and revise forms and reports. Proofread documents for accuracy and edit for correctness. Facilitate the completion of documents by contacting originator reports regarding problems or questions. Develop new operator and machine/desktop publishing applications and test software for routine/and or special projects. Provide appropriate documentation as to department procedures. Minimum Requirements: Associate Degree from an accredited institution Coursework in computer science Verifiable experience working with management One to two years considerable knowledge of office methods and procedures Essential duties and responsibilities: Operates diverse applications to generate documents, diversified correspondence, commitments, policies, endorsements, binders, letters, memos, etc. Uses moderate to advanced equipment capabilities to produce and revise complicated documents, e.g., more involved policies, binders and other legal documents. Prepare management reports and special projects as requested. Proofreads and edits own work. Perform general secretarial duties. May assemble title insurance policies and accompanying documents for copying. Answer telephone; take and deliver messages to other departments. Communicate with supervisor, operators and user in order to resolve specific problems/questions with regard to documents. Provide information/editorial assistant to Management. Give support to their supervisors and administrative assistant. Perform daily operations reports. Coordinate travel, meeting and calendars from their supervisor's internal and external constituents. Prepaid agendas. Coordinate travel arrangement demonstrates good judgment to plan and accomplish goals. Maintain office record in compliance united the record management policies. Provide and confidential administration support. Perforce duties using independent judgmental initiative. Preparation of correspondence in voices distribution list and other document at requested. Other includes faxing, photocopy and mailing. Applicants must meet the minimum requirements to be considered. Employer with Equal Employment Opportunity for Women, Minorities, Veterans, and Persons with Disabilities Job Type: Full-time

HORNE is a professional services firm founded on a cornerstone of public accounting. As a top 25 business advisory firm, our team members serve clients from offices and project locations across the nation and Puerto Rico. Our Government Services practice is at the forefront of economic recovery programs nationwide with one of the most experienced and innovative teams anywhere. Our team provides program and project management, compliance, grant management, subject matter expertise and disaster recovery solutions needed to help government agencies affect positive change. Do you have the ability to think three steps ahead, serve a variety of work styles and adapt to an ever-changing environment? HORNE is looking to add an administrative assistant to serve the firm's government services leadership team. This role is full of exciting, face-paced tasks where no days look the same. Join a high-performing team dedicated to making a difference for all clients and serving others. As the Government Services Administrative Assistant, you will be asked to perform a variety of tasks. You will serve the practice group's Partner team in a fast-paced, ever-evolving environment as well as serving the rest of the practice group. If you have the strong ability to multi-task, learn and adapt to different work preferences, and have strong attention to detail, this is the role for you! Primary Responsibilities: Anticipating needs and solving problems Process, scan, and manage documents Process invoices and statements on a weekly to monthly basis Maintain and stock common areas such as workroom and supply room Manage outgoing mail and create shipping labels Manage multiple calendars; arrange meetings, webinars, conference calls, and Zoom video conferences using Outlook Coordinate meals for lunch meetings Data entry Other administrative duties as assigned Minimum Requirements: High School Diploma or equivalent required; Associate's or Bachelor's degree preferred Minimum of five (5) years' experience in a professional office environment Advanced computer and office equipment skills including but not limited to scanners, copiers, printers, binders, projectors, and video conferencing equipment Ability to become a Notary Public Advanced Microsoft Office skills are required Ability to serve different personalities Proficient in Adobe Acrobat Extensive working knowledge of Microsoft Outlook including the use of calendars and managing task assignments via calendar, task or email organization is essential Advanced Word skills necessary including tables, header/footer, columns, etc. Advanced Excel skills including use of formulas, filters, charts, etc. is helpful PowerPoint skills including the insertion and editing of charts, graphics, headers, and footers High degree of accuracy and advanced proofing skills Professional phone etiquette Excellent oral and written communication skills Ability to communicate clearly via all current mediums - phone, text, email, video conference, etc. Must pay close attention to detail Excellent follow-up and follow-through skills Able to perform multiple tasks simultaneously Excellent organizational skills Ability to sit at a desk for extended periods Ability to troubleshoot and solve problems Flexibility to work overtime if needed - before or after normal business hours Ability to travel up to 10% of the time is required HORNE Values… A forward thinking, anticipatory professional driven by a passion to pursue your full potential and dreams. A work environment that promotes collaboration, consistency, and community service to empower people. An inclusive culture that promotes career/life integration and invests in developing people in areas of focused expertise. HORNE Offers… An unrivaled distinctive, special culture that values collaboration, innovation, and positive energy which HORNE calls “Deliver with Care.” A team of professionals grounded in strong, personal relationships and a sense of belonging to a common purpose for adding value and making a difference. A dedicated team of individuals from diverse backgrounds working together to leave our clients better than we found them. The firm you'll be joining is a decidedly different business advisory firm. HORNE goes beyond traditional accounting to collaborate, advise, and align with clients to transform rapid change and uncertainties into opportunities for growth and profitability. We are a team that focuses on reaching our full potential, rewards high performance, and prioritizes leadership development for every team member. HORNE emphasizes health and personal development through our multiple wellness programs. Despite our size, HORNE takes time to recognize, support, and celebrate one another's successes, working together for the highest good. Come join us at team HORNE! HORNE does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. HORNE will not be responsible for any agency fees associated with unsolicited resumes.

Estimated Start: 03/31/2025 School Related Personnel - SRP 245 Days per Year Full-Time, Benefit Eligible Responsible for performing varied, advanced clerical duties to support office operations while maintaining strict confidentiality, including general office support, providing customer service to all stakeholders, and other related duties necessary for the school or department to function efficiently. EDUCATION, TRAINING & EXPERIENCE High School Diploma or General Education Degree (GED) from an accredited institution Three years' experience providing clerical/administrative support OR Any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to perform the essential duties and responsibilities of the position PREFERRED QUALIFICATIONS Associate degree from an accredited institution in the field of Business, Office Administration, or related field Five years' experience providing clerical/administrative support Bilingual in Spanish, written and oral fluency Click here for Job Description. Notification of Nondiscrimination: The District School Board of Pasco County does not discriminate on the basis of race, color, sex, religion, national origin, marital status, disability, or age in its programs, services, and activities or in its hiring and employment practices.

The administrative assistant position provides administrative and secretarial support, interacts with a diverse group of clients as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. Recommends changes in office practices or procedures. Required Qualifications Education: High School diploma/GED Experience: Minimum 1 year of experience in a similar position Other: Valid driver's licenses and acceptable driving records with OHU required levels of coverage for auto insurance Job Duties Include: Verifies compiles and records a variety of data/information related to the assigned program, department, or work unit Exercises independent judgment relieves the manager of routine actions not requiring their immediate attention Prepares a variety of material such as inter-office communications, correspondence, requisitions, forms, statistics, curriculum projects, instructional materials, specifications, and reports of a routine or special nature Effectively uses word-processing, database, and spreadsheet software application programs in the course of assigned duties Acts as office receptionist by answering telephones, making reservations and appointments, receiving and responding to all levels of staff and the general public, and providing information and assistance whenever possible Maintains, compiles, prepares, and submits attendance records and reports for payroll processing purposes Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings Attends and participates in meetings; may take, transcribe, and distribute as directed Maintains an accurate and detailed calendar of events, due dates, and schedules related to the assigned department or program and its services to ensure proper tasks and activities occur as scheduled Orders materials, supplies, and equipment upon approval; maintains records of purchase orders, invoices, and expenses to date; maintains records of inventories and logs the same day as they arrive Prepares reports from data compiled and records kept as it relates to the assigned work unit or program May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality Receives, opens, and distributes incoming and outgoing mail; initiates and/or transmits inter-office memos and notices Establishes and maintains a variety of records, logs, and filing systems pertaining to the area(s) of responsibility Receives, reviews, and verifies documents and records for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures Coordinates assigned office functions and details with other departments/units as necessary Develops or assists in the development of forms, worksheets, and record-keeping systems for the collection, dissemination, and maintenance of needed information for specialized programs within an assigned unit Assists other support staff with assigned functions as needed; may oversee and direct the work of temporary support staff Operates standard office equipment including a computer, copier, printer, and other related equipment Prepares a variety of interoffice communications, correspondence, requisitions, forms, statistics, curriculum projects, instructional materials, specifications, and reports of a routine or special nature Candidate must possess skills in clerical. Tasks are answering the phone, create a welcoming environment when clients/vendors come into the office, filing for programs, process check requests, typing letters, on-call schedules, etc., help process billings. Have knowledge of Microsoft Word, Excel. Candidate must possess good communication skills, professional, friendly, flexible, ability to work in a fast pace setting, be able to prioritize and multi-task. Two years' experience is preferred. We Invest In You! Tuition assistance up to $2500 per year Up to 4 weeks paid Vacation Days; up to 6 paid Personal Days and up to 5 paid Sick days annually Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options Agency paid life up to $50K based on salary Voluntary Supplemental Life for Employee, Spouse and Child(ren) Voluntary Legal Plans Agency paid long term after 1 year of employment Enterprise Fleet car availability for high mileage drivers Career ladders, professional development, and promotion opportunities A Different Kind Of Employer One Hope United is strong and ready to grow. Are you ready to grow with us? 800 talented professionals strong, serving 10,000 children and families in Illinois, Wisconsin, Missouri and Florida Fiscally stable, $50 Million agency-- strong since 1895 Energetic leadership and a rich community of support One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. One Hope United participates in e Verify. In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a Covid-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.

This position is with Rizzetta & Company, Inc. who is an affiliate of FirstService Residential Florida, Inc. This HOA Administrative Assistant is located in Wesley Chapel, Florida. The Administrative Assistant is responsible for supporting the Licensed Community Association Managers (LCAM) with various administrative duties as they relate to the assigned Communities. Essential Functions: Input of violation notices into database, preparation of violation letters and mailing these notices to homeowners. Processing of architectural applications - making sure all required information is obtained by homeowner and submitting information to Architectural Committee for review and approval. Preparing letters for architectural applications relative to the committee's decision. Preparing work orders for maintenance issues, (i.e. irrigation/lawn issues/roof repair). Upkeep of database information - such as alternate address changes, phone numbers, e-mail addresses, tenant information, etc. Generate and e-mail monthly violation and architectural reports to association Board of Directors. Answer homeowner calls and assist, as necessary. Maintain gate system software for association. Maintain Association vendor contracts. Maintain homeowner insurance information, as required by Association documents. Prepare meeting mailings to homeowners. Back up receptionist for lunch, break, and vacations - answer phone, sort/distribute mail, distribute faxes. Non-essential duties include other job-related duties as assigned. Education: Required - High School diploma or GED. Experience: Required - Minimum of five (5) years of office work experience. Preferred - Previous property management experience. Skills Proficient in Microsoft Word and Excel. Knowledge of Homeowner Associations desired. Ability to work independently in a fast-paced environment. Ability to coordinate/manage multiple projects at the same time. Ability to interact and communicate effectively with colleagues, vendors, and clients at all professional levels. Demonstrate leadership in maintaining high standards of professional behavior for self and staff. Demonstrate organization, attention to detail, problem-solving, creative, and independent thinking. Rev. 4/2022 Demonstrate a commitment to the organization's philosophy of high quality, professionalism, and organizational culture. Supervisory Responsibilities: No. Work Environment: Professional office environment. Physical Demands Physical demands are essentially those of sedentary work. EEO Statement: Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need." Disclaimer: This job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Full-time Description Summary/Objective The Administrative Assistant will provide assistance to the Dermatology Administrative Specialist Team Lead, Clinical Services Coordinator and Director of Clinical Services to ensure that all staffing coverage needs are met; including processing and scheduling Vacation Requests, FMLA requests, Daily Call Off's and Long Term Coverage's due to Transfers, Terminations and Resignations. Additionally, the Administrative Assistant provides Administrative and General Secretarial Support as required, Coordinates and Participates in Departmental Orientation and Special Projects as assigned. Essential Functions Provides generalized Secretarial Support to the Clinical Services Coordinator and to the Department Director as required Reviews Labor / Dollar Report for cost center discrepancies, makes appropriate changes as required and provides a copy to the Clinical Coordinator and Department Director. Listen's to all Call off Messages on the Voice Mail Call off Line, enters and maintains the Call off Log, including the entry of detailed reasons for the employee calling off. This includes employee's calling off due to illness, dependent illness, personal emergencies, FMLA's, etc. Creates and Maintains all New Hire Tabs and File Folders on the Clinical Services Drive Creates all Department Calendars and Meetings for the Year Schedules and places Catering Orders for all Scheduled meetings requiring food and/or drinks. Creates and distributes meeting minutes to staff accordingly. Provides coverage for Staffing Facilitators as required for vacations and absences Assigns conference rooms and coordinates room set ups for Clinic meetings Performs duties related to KRONOS - Coordinates and manages all staff time clock record keeping. Responsible for entering and verifying KRONOS payroll. Runs payroll reports from KRONOS as directed by Director and/or Coordinator. Collect and distribute payroll and associated materials to staff. Reviews exception log entries and emails on a daily basis and enters into the KRONOS Payroll System as applicable, including historical edits, corrections, missed punches and time changes. Receives and processes Paid Time Off Requests, provides staffing coverage. Receives initial FMLA documentation and distributes to employees for completion. Assist w/ other projects as directed by coordinators. Other duties as assigned Shift Hours/Days: M-F; Rotating shift - Morning 5:15am-1:45pm (1 day a week will be 5:15am-3:30pm) & Closing shift 10am-6:30pm Requirements Required Education and Experience: Must have a High School Diploma or Equivalent and must be proficient in Microsoft Office programs, including Word, Excel and Power Point. Minimum of two years of secretarial experience in an administrative or healthcare office. Preferred Education and Experience: Prefer Associate's Degree or Higher Level of Education; Prefer 2 years experience in Ambulatory Care or other Healthcare Setting; Prefer Medical Terminology experience

This position is for ATEC Logistics, LLC, a subsidiary of Armada. Founded in 1989 and based in Maitland, Florida, ATEC (******************** is a logistics provider with expertise in the areas of global ocean shipping, export documentation, and order management services. SUMMARY The primary responsibility for this position is to provide administrative, analytical, and business support to the Chief Operating Officer at ATEC and maintain effective communication and coordination across teams and functions. You proactively assist the COO and other functional leaders to facilitate the needs of a project, schedule meetings, coordinate team members, and otherwise plan or manage tasks in a way that minimizes the amount of time the COO spends on these tasks. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. RESPONSIBILITIES Maintain appointment calendars and schedule meetings for the COO including arranging for conference rooms/calls, videoconferences, and meeting materials and/or supplies. Includes managing the overall calendar for the COO. May include periodic off site support in conducting meetings/events. Expense and travel management for COO. Develop productive relationships and communicate effectively with ATEC personnel, client personnel, third party venues, etc., to plan and execute in and out of office ATEC and client related functions and logistics. Manage and maintain all pertinent contact information for ATEC, clients, targets, suppliers, 3 rd parties, etc. Appropriate handling of confidential information to ATEC and our prospects/clients Manage professionally any confidential projects assigned by COO. Solicit and execute support requests from the COO. Organize, business development content, proposals, presentations, etc. Ensure comprehensive organization and continuity of pertinent ATEC internal and external content. Assist with the preparation of client proposals, including coordinating copies, binding, mailing. Other duties as assigned. Education and Experience Requirements Minimum: 1-3 years in an administrative support position. Relevant work experience. A bachelor's degree is preferred. Language and Technical Skills Requirements Experience supporting executive-level management in a corporate environment and managing small-scale projects and events from pre-planning to execution. Administrative experience working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.). Excellent verbal communication and people skills; able to effectively communicate ideas, problems, and solutions. Ability to communicate fluently in English and Spanish in order to interact effectively with internal and external stakeholders. Ability to communicate and collaborate with a diverse range of people and job functions and build and maintain relationships. Strong MS Office (Word, Excel, PowerPoint) and Outlook skills Excellent analytical and critical thinking skills Excellent organization, listening, and written communication skills Effective time management and scheduling skills Exceptional written and verbal communication skills in both English and Spanish Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work is usually performed in an office environment with normal noise levels. Involves prolonged sitting, and computer usage. Disclaimer This job description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required. Its contents imply no contractual obligation and may be changed by the company at any time.

OUC - The Reliable One, is presently seeking a Administrative Assistant II (HR & DEI&E) to join the Employee Experience division. At OUC, we don't just work - we're building a bright future of innovation and transformation for future generations. We are seeking a highly organized, detail-oriented professional with exceptional confidentiality, multitasking abilities, and excellent customer service skills to provide administrative support to the HR Director and DEI & Engagement (DEI&E) Director. In this role, you will manage calendars, coordinate meetings, and ensure follow-up on action items. You will also act as the administrative liaison with other team admins, assist with audits, organize Employee Experience department events, and handle responsibilities such as expense tracking, contract monitoring, and RFP-related tasks for both teams. Additionally, you will maintain accurate document control by updating SOPs and ensuring deadlines are met. This position involves creating and monitoring metrics dashboards for data accuracy and goal tracking, as well as preparing reports, presentations, and other deliverables. Event coordination, note-taking during meetings, and follow-up on action items will also be essential duties. Your ability to balance multiple priorities, stay organized in a fast-paced environment, and effectively communicate with stakeholders will be key to your success. OUC's mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions. Click here to learn more about what we do. The ideal candidate will have: High school diploma or GED Minimum of three (3) years of experience in a mid to advanced level administrative role Associates degree from an accredited college or university preferred Experience supporting HR and/or DEI operations is preferred. Excellent written and verbal communication skills Advanced proficiency with MS Excel, PowerPoint, and SharePoint Working knowledge of Canva is a plus OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few: Competitive compensation Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period. Retirement benefits include a cash balance account with employer matching along with a health reimbursement account Paid vacation, holidays, and sick time Paid parental leave Educational and Professional assistance programs; Paid Memberships in Professional Associations Access to workout facilities at each location Paid Conference and Training Opportunities Free downtown parking Click here to view our Benefits Summary. Salary Range: $20.32 to $25.40 per hour commensurate with experience (est. $42,265.60 to $52,832.00. Location: “The Greenest Building in Downtown”- Reliable Plaza, 100 W. Anderson St., Orlando, FL 32801 Please see below a complete Job description for this position. Job Purpose: Provide administrative support to management and department staff. Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings. Prepare reports, budgets, and administrative forms. Maintain employee files and prepare employees' travel business expense request/report. Assist in preparing agenda item packages going to the commission. Maintain American Express procurement card statements. Collaborate and back-up other administrative staff. Process invoice payments and approvals. Primary Functions: Assist in preparing commission agenda items (i.e. generating supporting documentation, and contacting vendors or internal customers to generate work orders); Backup administrative assistants and executive assistants when out of the office (i.e. payroll, office supplies, route incoming mail); Assist in the development of annual operation budget with budget team and accounting; Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions); Review, reallocate, and reconcile, procurement card charges; Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval); Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes); Schedule meetings and coordinate major department functions; Distribute mail; Generate and/or edit power point presentations; Review budget info for multiple business units and follow-up on corrections to be made; Verify, prepare, and approve vendor invoices in Tungsten Network; Order and maintain office supplies inventory; Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department's tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals; Enter footprints tickets for equipment, software, new hires, system access and security access; Provide training to administrative assistants and business unit staff on systems, processes and procedures; Perform other duties as assigned. Technical Requirements: Working knowledge of all, but not limited to the following: Procurement process; Administrative financial practices and procedures; Familiarity with all, but not limited to, the following: Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console]); Related industry, organizational and departmental regulatory guidelines, best practices, and procedures; Ability to: Apply financial understanding when providing business solutions to the business unit; Understand and apply governmental accounting practices in the maintenance of financial records; Make arithmetic computations using whole numbers, fractions and decimals; compute rates, ratios and percentages; Use Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.). Education/ Certification/ Years of Experience Requirements: High school diploma or GED Minimum of three (3) years of experience in a mid to advanced level administrative role Florida public notary license preferred Associates degree from an accredited college or university preferred Additional experience in the functional area of assignment may be preferred Working Conditions: This job is absent of disagreeable conditions. Physical Requirements: This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching over head, and climbing (ladders, stairs, hills, etc.). OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations . EOE M/F/Vets/Disabled