Administrative assistant jobs in Hattiesburg, MS

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years. Many opportunities to grow into higher level roles in the organization! Role Description This is a full-time ON-SITE ONLY role for an Administrative Assistant to the leadership team, with additional role supporting other departments and team members as assigned. Duties and Responsibilities: • Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as required and making the President aware of any changes to his schedule • Maintain all tasks lists - updated and prioritized daily • Prepare repairs, purchase orders, special orders, and manage and maintain status of all • Maintain client data, files & portfolios • Prepare appraisals • Assist in showroom and around office as needed • Develop and maintain relationships with clients and vendors • Assist with any other general office duties, as required Qualifications Experience administrative assistance is preferred Proficient in Microsoft Office Suite Excellent phone etiquette and communication skills Dedicated and career oriented for this amazing opportunity Strong Work Ethic, dependable, on time and excellent attendance Professional, well-dressed, clean, polite and approachable Flexible with work schedules as required Strong organizational and multitasking abilities Highly reliable, efficient, and detail-oriented Ability to maintain confidentiality and exercise discretion Education/Certification/Screening • High school diploma or equivalent required; associate or bachelor's degree preferred • Background screening required Pay and Benefits • $18-$30/hour starting plus commission/bonus with potential to earn six figures • Healthcare (50% of employee cost paid by employer) • 401k eligible after 90 days with up to 3% of salary match • Accrued sick days - up to 5 per year • Accrued vacation days - up to 10 per year • Continuing Education Reimbursement based upon policy

The Administrative Assistant (SAP) provides day-to-day administrative and operational support to the General Manager and leadership team, with a strong focus on working within SAP. This role is responsible for coordinating meetings, managing purchasing activities, and ensuring accurate and timely processing of purchase requests and receipts. The ideal candidate is detail-oriented, organized, and comfortable navigating SAP to support business operations efficiently. Key Responsibilities: Provide administrative support to the General Manager, including calendar management, meeting coordination, and scheduling. Create, track, and manage meetings, agendas, and related documentation. Create and submit purchase requests (PRs) in SAP in accordance with company policies. Process goods receipts and ensure accurate receipt of purchased items in SAP. Monitor purchase orders and follow up with internal stakeholders and vendors as needed. Maintain accurate records and documentation related to purchasing and administrative activities. Communicate effectively with internal teams to support operational needs. Assist with additional administrative tasks and projects as assigned. Qualifications: Previous experience in an administrative assistant or administrative support role. Hands-on experience working in SAP, particularly with purchase requests and receipts, preferred. Strong organizational and time-management skills with attention to detail. Ability to manage multiple tasks and priorities in a fast-paced environment. Proficient in Microsoft Office (Outlook, Word, Excel, Teams). Strong written and verbal communication skills. Ability to work independently while supporting leadership and cross-functional teams. Preferred Skills: Experience supporting senior leaders or general management. Familiarity with procurement or purchasing processes. Strong follow-up and documentation skills. Work Environment: Office-based or hybrid environment, depending on business needs. Regular interaction with SAP and internal stakeholders to support daily operations.

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.

We are looking for a Admin assist/accounting, Payroll, Data entry, Medical Biller,..Position: Full time and part-time (30-40 hours per week Monday through Friday daytime) Interested Applicant Should Forward Their Resume to ******************************* Our company is seeking an data entry clerks and administrative assistant to grow with the team. If you meet the qualifications, please send your resume for immediate consideration (please attach your resume AND copy/paste your resume into the body of the email). Interview this week and start next week! Responsibilities of the role: - General Accounting, AR, AP, Payroll and general support to executive team - Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices - Compile and analyze financial information to prepare financial statements including monthly and annual accounts - Ensure all financial reporting deadlines are met - Assist with other projects and departments as needed Interested Applicant Should Forward Their Resume to *******************************

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support · Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. Arrange executive travel, prepare detailed itineraries, and process expense reports. Coordinate executive engagements, corporate hospitality, and leadership-related events. Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. Greet and host visitors, providing high-level hospitality and client-facing support. Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office Maintain and organize digital and physical filing systems. Handle executive correspondence with professionalism and confidentiality. Support payroll and accounts payable processing for associated business entities. Track receipts, manage petty cash, and maintain related documentation. Perform occasional local errands and manage the company courier vehicle. Personal Support Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. Facilitate personal meal arrangements, purchasing support, and household or service coordination. Arrange repairs, services, and maintenance for select executive-related properties. Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our “Family of Professionals!” Learn about our employee-centric culture and benefits here .

Please Read Entire Ad No Recent Grads No Recent Grads No SAP Drivers Hair Follicle Drug Screen Must have Clean Valid Class A CDL No Accidents or Incidents Within Past Year CDL Address Must Match hiring area No Sap Drivers-Hair Follicle Drug Screen 6 Months 53 ft Tractor Trailer exp within past year required or start as trainee Trainees (Less than 6 months 53' Tractor Trailer experience in past year) * No Recent Grads* Must 40-365 days after CDL school completion ($650 weekly flat rate during training (4-6 weeks OTR) depending on driver and verifiable experience ) South Eastern region not going any further north than OH/IN Drop & Hook, live load unload- No Touch Freight 1900-2100 Miles per week average $15 per stop .55 - .65 cpm based on exp $1400-$1500 Weekly Average Major Carrier, Nationwide Fleet W2+ Benefits, Late Model Freightliner Cascadias Automatic Please text What city you're in How much Tractor Trailer experience in past year What option you're interested in To ************ (Text Only) No Accidents or Incidents Within Past Year CDL Address Must Match hiring area No Sap Drivers-Hair Follicle Drug Screen Trainees (Less than 6 months exp) Welcomed * 40 days after CDL school completion NO RECENT GRADS

An ambitious CEO and entrepreneur who manages multiple creative ventures across various industries is seeking a Part-Time Executive/Personal Assistant. This role involves managing properties, running errands, and ensuring that both personal needs and business operations run smoothly. The CEO is looking for a sharp, proactive, and solution-oriented Executive/Personal Assistant who can take the initiative to solve problems and explore creative approaches as needed. This position offers a unique opportunity to start part-time, with the potential for increased hours on a more consistent basis. Job Summary The primary goal of this specialized Executive/Personal Assistant role is to optimize the CEO's time and maintain smooth operations, especially during the CEO's travels. Responsibilities ·& & & & & & Property Management: Oversee the management of four Airbnb properties. Duties include (but are not limited to) serving as the primary point of contact for guests, resolving any complaints, scheduling and attending maintenance appointments, coordinating cleaning and laundry, managing inventory, conducting inspections, decorating for holidays, and performing any other related tasks necessary to ensure the smooth operation of the properties. ·& & & & & & Groundskeeping Pet Care: Provide care for the pets and maintain the gardens at each property. ·& & & & & & Errands: Handle various errands, including grocery shopping, supply runs, trips to the farmers' market, visits to the post office, and any other necessary tasks. & Requirements Essential Qualifications: Availability Monday-Sunday 7 AM - 3 PM (Some of the time on standby/on call) Must have a reliable car/transportation Strong willingness to learn High level of efficiency and comprehension. Possess excellent organizational and time management skills, along with the ability to adhere to strict timelines. Strong communication abilities and professional demeanor. Flexibility to adapt to changing priorities and schedules. Ability to work independently with minimal supervision. Tech-savvy with a demonstrated ability to learn new systems quickly Entrepreneurial mindset: Used to working in a start-up business environment and a growth-oriented attitude. Bonus: If you are handy (fix minor repairs) crafty.

The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Duties and Responsibilities Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy It is an essential function of this job that the employee regularly and reliably reports to work on time each working day. Qualifications High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication Working Conditions Seeing with the ability to read reports, data, statistics and information on computer screens are required. Full-time Onsite AFS, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Huntsville, AL! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. What we provide for our employees: Competitive Hourly Pay Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history. SCHEDULE “A” Groundworks JOB DESCRIPTION Production Administrative Assistant Performs a variety of administrative tasks to support the production department • Answers customer calls, schedules and confirms installations, and following up with customers on a variety of issues Coordinates all paperwork, data entry, and correspondence within systems regarding all sold job proposals and ensures it is accurate, timely, and completed according to company procedure Works to ensure crews have what they need to be successful at installations, including job details, coordination of utility locations and preparation of any special needs of an installation Provides tactical support to the production department Provides customers with excellent and memorable experience Foster a positive team environment by building strong relationships and inspiring mutual trust and respect. Adhere to and promote Company workplace policies and procedures, including, but not limited to, the policies related to safety and against bullying, harassment, violence or discrimination in the workplace. Act with the highest degree of professionalism, integrity and respect. Uphold the Company's positive image and reputation in the community. Facilitate a healthy, safe, and productive workplace that promotes dignity, mutual respect, understanding and cooperation. Implement and follow the instructions and direction of management. You may be required to assume other tasks or responsibilities not detailed on this list which may be requested from time to time at the Company's discretion.

Job DescriptionData Entry /Tax Professional (Tax Preparer) Entry Level Are you looking for a fun, dynamic work environment? Do you need a job with flexible hours? Are you looking for some extra cash? If you answered YES to any of these questions, Fast Tax has a great opportunity for you! We are excited to announce that we are now seeking career-minded candidates for Tax Professional (Tax Preparer) positions; NO experience necessary. Tax Professional (Tax Preparer) base responsibilities include: Conducting face-to-face client interviews Providing high-quality tax return preparation assistance to clients to ensure that accurate and complete tax returns are filed in a timely manner Increasing client retention, generating business growth and offering additional products and services Other Responsibilities as needed: Make client appointments Assemble client packets Answer telephone, direct calls, take messages Greet arriving clients Other responsibilities as assigned Required Skills & Experience: High School Diploma or equivalent Basic typing skills (minimum 35 wpm) Basic computer operating skills Ability to effectively communicate in person and in writing Excellent people skills Experience working in a fast-pace environment Team-oriented Successful completion of company provided Tax Knowledge Assessment Preferred Skills & Experience: Sales and/or marketing experience Previous tax preparation work experience Annual Filing Season Program (AFSP) Certification Pay is based on hourly rate plus commission

Important: After applying check your inbox or spam folder for next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

What if you were given the opportunity and responsibility to make a difference? At International Paper, you control your destiny. We offer challenging assignments and total rewards in countries around the world. When we say infinite possibilities, we mean it. Apply now and join a community that improves people's lives, the planet and our company's performance by transforming renewable resources into products people depend on every day. **Position Title:** **Finished Products Administrative Assistant** **PL:** 4 **Pay Rate** : $50,000 - $58,000 _Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range._ **Category/Shift** : Salaried (Non-Exempt) Full-Time On-site Position **Physical Location** : 401 Avenue U Bogalusa, LA 70427 **The Job You Will Perform:** + Support department of over 100 employees (depending on area) in day to day operations + Training reports/tracking - My Learning administrator for department + Analyze department budget for variances and causes of any discrepancies + Track inventories (chemical, etc.) + Requisition items through SAP + Prepares routine letters, memorandums, agendas, presentations, forms etc. + Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials. + Support Operations to include assisting with Microsoft applications, Employee Service Center issues, and payroll issues + Department administrator- for employee timekeeping system- Kronos + Train new timekeepers on system + Develop weekly work schedules + Insure operations work time is entered each week + Coordinate all employee moves and work hour changes with HR, including managing SC/FMLA approvals + Document absentees and maintain record keeping + Analyze time entry and resolve issues prior to payroll running each week + Support Safety systems for Department + Office supply and printer/copier management + Mill Outage preparation and support + Other administrative tasks **The Qualifications, Skills and Knowledge You Will Bring:** + High School Diploma or GED + Excellent written and verbal communication skills + Analytical/problem solving skills + Ability to communicate with employees from different backgrounds + Support and reinforce company policies and the Collective Bargaining Agreements (USW and IBEW) + Self-directed with good time and project management skills + Strong organizational skills + Proficient in Microsoft Word, Excel, PowerPoint, Access, SharePoint, TEAMS, SAP, TRAKS **Preferred Qualifications:** + Demonstrated ability to manage and coordinate multiple projects and deadlines + Working knowledge of some type of timekeeping system + Ability to analyze budgets + Understands complex safety systems (ZES, Confined Space, Hotwork, etc.) **The Benefits You Will Enjoy:** International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets. **The Career You Will Build:** Leadership experience and training & promotional opportunities within a global company. **The Impact You Will Make:** We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you'll see why our team members say they're **Proud to be IP** . **The Culture You Will Experience:** International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture. **The Company You Will Join:** International Paper (NYSE: IP) is a global producer of sustainable packaging, pulp and other fiber-based products, and one of the world's largest recyclers. Headquartered in Memphis, Tenn., we employ approximately 39,000 colleagues globally who are committed to creating what's next. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa and Europe. Net sales for 2023 were $18.9 billion. Additional information can be found by visiting internationalpaper.com. International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact reasonable.accommodations@ipaper.com or **************. Bogalusa LA 70427-1060 Share this job: Location: Bogalusa, LA, US, 70427-1060 Category: Administration/Business Support Date: Dec 10, 2025 If you are not finding suitable opportunities, please click below to join our talent community!

Details Information Requisition Number TES3119P Home Org Name Property Management Scvs Division Name Student Affairs Position Title TES Administrative Support Assistant Estimated Hours Per Week 30-40 Hours Anticipated Length of Assignment 12 Months Job Summary The TES Administrative Support Assistant serves as a point of contact and receptionist for Property Management. Responsibilities include greeting visitors in person or via telephone, directing calls or customer requests, and utilizing a work management system to assign work requests and manage work flow. Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: * Assistance in the place of a regular employee who is absent for a specified period of time. * Additional assistance during periods of abnormal or peak workloads. * Assistance with special projects. * Seasonal work. * Emergencies. If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. AU students are not eligible for TES. Essential Functions * Acts as a point of contact for Property Management. Greets visitors in person or via telephone. * Answers a multi-line telephone greeting all callers positively and professionally. Assists in answering questions, providing accurate information, taking messages, or routing calls according to office procedures utilizing organizational familiarity and necessary discretion. * Collect work orders via email, work management system, etc. Directs calls or customer request to appropriate staff. Submits work orders to appropriate departmental workshops. * Utilizes work management system to track and record customer work request for, but not limited to, residence halls and dining staff. * Provides customer support and work order requests; distributes of work order requests to appropriate staff. * Check in/out and properly log vendor access cards/keys * Contributes to the overall success of the office by performing other related duties as assigned. Why Work at Auburn? * Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. * Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. * We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. * Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. * A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! Minimum Qualifications * High school diploma or equivalent. Expectations: * Computer and multi-line phone skills. Desired Qualifications * Willing to work non-traditional hours, including working until 6 pm occasionally. * Someone who has strong computer and phone skills. * Excellent customer service.. Posting Detail Information Salary Range $15.50/hour Work Hours 7:30 am - 4:00 pm Monday-Friday; Hours are subject to change based on workloads City position is located in: Auburn State position is located: Alabama Posting Date 11/19/2025 Closing Date Equal Opportunity Compliance Statement It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more. Special Instructions to Applicants Quick Link for Internal Postings ******************************************* Documents Needed to Apply Required Documents * Resume * Cover Letter Optional Documents Supplemental Questions Required fields are indicated with an asterisk (*). * * Please tell us how you first heard about this opportunity. (Open Ended Question) * * Do you have a high school diploma or equivalent? * Yes * No

Ensures club pick up orders are filled by contacting members to notify when pickup time is delayed; informing members when products are unavailable (for example, out of stock); offering members alternative product options when needed; ensuring products are selected and packaged according to company policies and procedures; ensuring items are dispensed when members arrive for pickup; resolving member issues and concerns; and promoting the company's products and services. Maintains safety of facility according to company policies and procedures by conducting safety sweeps; following procedures for handling merchandise; and correcting and reporting unsafe situations to facility management. Provides member service by acknowledging the member and identifying member needs; assisting members with purchasing decisions; processing member purchases; assisting with payments according to company policies and procedures for different membership and payment types; utilizing cash registers to assist members with transactions; locating and organizing merchandise; zoning the designated areas; resolving member issues and concerns; promoting the company's products and services; organizing and maintaining availability of carts/flatbeds; assisting members with transporting items; utilizing cart retrieval equipment according to company policies and procedures; and maintaining parking lot cleanliness. Complies with company policies, procedures, and standards of ethics and integrity by implementing related action plans; using the Open Door Policy; and applying these in executing business processes and practices. Completes work assignments and priorities by using policies, data, and resources; collaborating with managers, co-workers, customers, and other business partners; identifying priorities, deadlines, and expectations; carrying out tasks; communicating progress and information; determining and recommending ways to address improvement opportunities; and adapting to and learning from change, difficulties, and feedback. At Sam's Club, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet! * Health benefits include medical, vision and dental coverage * Financial benefits include 401(k), stock purchase and company-paid life insurance * Paid time off benefits include PTO, parental leave, family care leave, bereavement, jury duty, and voting. You will also receive PTO and/or PPTO that can be used for vacation, sick leave, holidays, or other purposes. The amount you receive depends on your job classification and length of employment. It will meet or exceed the requirements of paid sick leave laws, where applicable. For information about PTO, see ******************************** * Other benefits include short-term and long-term disability, company discounts, Military Leave Pay, adoption and surrogacy expense reimbursement, and more. Live Better U is a company paid education benefit program for full-time and part-time associates in Walmart and Sam's Club facilities. Programs range from high school completion to bachelor's degrees, including English Language Learning and short-form certificates. Tuition, books, and fees are completely paid for by Walmart. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms. For information about benefits and eligibility, see One.Walmart at *********************** The hourly wage range for this position is $16.00 to $23.00* * The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Additional compensation in the form of premiums may be paid in amounts ranging from $0.35 per hour to $3.00 per hour in specific circumstances. Premiums may be based on schedule, facility, season, or specific work performed. Multiple premiums may apply if applicable criteria are met.

Cooper Septic Service in Slidell, LA is actively seeking a positive part-time Administrative Assistant - Scheduler & Dispatcher to tackle a variety of office admin tasks with an emphasis on customer-facing activities including scheduling and dispatching processes. Do you thrive in an office environment with a small but supportive team? Do you have an amazing phone voice? Are you looking for a company that will value your admin skills? Are you passionate about customer service? Do you have amazing data entry and organizational skills? If yes, keep reading! This vital administrative position earns $12 - $15/hour, depending on skills and experience. As a part-time team member, you will enjoy benefits such as weekly pay, direct deposit, and annual performance reviews with potential pay advancements at 3 months, 6 months, 12 months, and annually thereafter. If this sounds like the right scheduling and dispatching opportunity for you, apply today! ABOUT COOPER SEPTIC SERVICE Cooper Septic Service LLC is a 4th-generation business known for resolving residential and commercial wastewater/septic system issues throughout St. Tammany Parish, Louisiana. To be the best in the industry, we are dedicated to delivering value to our customers by providing comprehensive and affordable septic solutions through high-quality products and professional services. Our well-deserved reputation of excellence is due in part to our incredible team who is committed to their craft and exceptional customer service even amid ever-changing regulations. For their efforts, we offer competitive pay and a supportive company culture. A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT - SCHEDULER & DISPATCHER SCHEDULE: This part-time position is available Monday through Friday with two shift options: from 7 AM to Noon or from 11 AM to 4 PM. Depending on your availability, you will have the flexibility to choose one of these shifts. There is a 1-hour overlap between the two shifts for review and hand-off of tasks with another part-time employee in a similar role. In this role, your friendly personality shines through in every interaction, whether it's via phone, text, or email. Our customers enjoy interacting with you as you discuss their septic system needs. Following our in-house training curriculum and ongoing education from some of the most knowledgeable and skilled operators in the wastewater industry, you will be prepared to provide basic troubleshooting ideas and determine if the customer's septic system issue warrants scheduling a service call in our highly-ranked all-in-one web-based software. Maintaining applicable confidentiality, you discuss payment options and terms. With tact and empathy, you listen and document any complaints and report them to our management team. As our Administrative Assistant - Scheduler & Dispatcher, you use your strategic planning skills as you take into account other work orders, location, distance, meetings, vacations/holidays, and more in order to schedule jobs for our team of technicians as efficiently as possible. You dive in and tackle a variety of admin and data entry tasks, such as making necessary maintenance appointments, collecting and processing payments, validating/reconciling invoices, and more. Accurately performing data entry, you ensure our records are up to date, including vehicle maintenance records, accounting reports, inventory audits, and quality assurance surveys. Being an organizational guru, you shine in this administrative assistant role! ADMINISTRATIVE ASSISTANT - SCHEDULER & DISPATCHER QUALIFICATIONS Relevant customer service, phone, and data entry experience Quick and accurate typing skills Applicable knowledge of Microsoft Office software Computer savvy; can quickly learn basic database functionality Able to use typical office equipment Valid driver's license and reliable transportation Are you organized and efficient? Do you have amazing communication skills, both verbal and written? Can you project a friendly yet professional tone over the phone? If so, you might just be perfect for this customer service dispatch position! ARE YOU READY TO JOIN OUR ADMIN TEAM? If you feel you'll be perfect in this dispatching role, apply now using our initial 3-minute, mobile-friendly application.

Provides technical assistance under the direction of the registered nurse for a defined group of patients to achieve quality patient outcomes. Provides service functions and communication to staff, patients, and guests. Performs other duties as assigned. Responsibilities Assesses the patient under the direction of a registered nurse. Collects patient data. Performs technical skills under the direction of the registered nurse. Contributes to the development of a plan of care under the direction of a registered nurse. Implements the plan of care under the direction of a registered nurse. Provides patient care and assistance to nursing staff as directed. Participates in activities designed to improve health care delivery. Builds knowledge base regarding clinical leadership. Participates in ongoing educational activities. Completes assigned goals. Requirements, Preferences and Experience Education Minimum: Meets or exceeds all academic requirements. Experience Minimum: Currently enrolled as a full time student in an approved licensed practical nursing program and completed a minimum of 3 months. Licensure, Registration, Certification Minimum: BLS certification within 14 days of hire date Special Skills Minimum: Computer literacy. About Baptist Memorial Health Care At Baptist, we owe our success to our colleagues, who have both technical expertise and a compassionate attitude. Every day they carry out Christ's three-fold ministry-healing, preaching and teaching. And, we reward their efforts with compensation and benefits packages that are highly competitive in the Mid-South health care community. For two consecutive years, Baptist has won a Best in Benefits award for offering the best benefit plans compared with their peer groups. Winners are chosen based on plan designs, premiums and the results of a Benefits Benchmarking Survey. At Baptist, We Offer: Competitive salaries Paid vacation/time off Continuing education opportunities Generous retirement plan Health insurance, including dental and vision Sick leave Service awards Free parking Short-term disability Life insurance Health care and dependent care spending accounts Education assistance/continuing education Employee referral program Job Summary: Position: 17490 - Intern-LPN I Facility: BMH - Calhoun Hospital Department: CAN Administration Calhoun Nursing Home Category: Nurse LPN Type: Clinical Work Type: PRN Work Schedule: Rotating Location: US:MS:Calhoun City

Administrative Assistant II Department: Administration Reports to: Office Manager / Director Created: 4/7/2025 JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT II: Assists with planning, organizing, and implementing administrative and operational activities for the business office. QUALIFICATIONS Must be able to type 30 WPM. Prefer 1 year experience with computer skills, filing skills, telephone communication skills. Excellent attention to detail, accuracy, and organizational skills. Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities. ORGANIZATIONAL EXPECTATIONS Provides a positive and professional representation of the organization. Promotes a culture of safety through reporting, documentation, prevention, and infection control. Maintains competency and knowledge of current standards of practice, trends, and developments in related scope of job role or practice. Participates in ongoing quality improvement activities. Maintains compliance with organizational and regulatory policies and practices. Demonstrates excellent customer service through attitude and actions, consistent with the standards contained in the Vision, Mission, and Values of the organization. PHYSICAL REQUIREMENTS Ability to bend, stoop, kneel, crouch, perform overhead lifting and perform other common physical movements as needed for the position. Ability to lift and carry in excess of 50 pounds. ESSENTIAL FUNCTIONS / ASSIGNED TASKS The Administrative Assistant II shall cross-train with the Business Office Manager to ensure continuity of operations during the manager's absence. Assist with answering the telephone and monitoring front door activity Maintain census statistics for annual report completion Provide per diem change notification and pro rate accounts accordingly Ensure resident fund accounting is accurate and all requirements are met Compose and distribute a quarterly accounting of resident fund transactions Ensure compliance with all requirements for Medicaid Resident Fund Audit Survey preparation as assigned Vital Statistics monthly reporting Prepare Bed Capacity report as assigned Prepare financial records for the use of cost report submission and government agencies Ensure all contracts are current and maintained (Medicaid, Medicare, Managed care plans, etc.) Ensure Bed Hold Notice process is complete Perform other job duties as assigned

←Back to all jobs at TREO STAFFING LLC Office Assistant is Monday - Friday 8am - 4:00pm .Pay is $12/Hr Answer and direct phone calls Organize and schedule meetings Organize and schedule travel arrangements Data Entry Filing Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Order office supplies and research new deals and suppliers Maintain contact lists Microsoft office experience required Please visit our careers page to see more job opportunities.

The Administrative Assistant (SAP) provides day-to-day administrative and operational support to the General Manager and leadership team, with a strong focus on working within SAP. This role is responsible for coordinating meetings, managing purchasing activities, and ensuring accurate and timely processing of purchase requests and receipts. The ideal candidate is detail-oriented, organized, and comfortable navigating SAP to support business operations efficiently. Key Responsibilities: Provide administrative support to the General Manager, including calendar management, meeting coordination, and scheduling. Create, track, and manage meetings, agendas, and related documentation. Create and submit purchase requests (PRs) in SAP in accordance with company policies. Process goods receipts and ensure accurate receipt of purchased items in SAP. Monitor purchase orders and follow up with internal stakeholders and vendors as needed. Maintain accurate records and documentation related to purchasing and administrative activities. Communicate effectively with internal teams to support operational needs. Assist with additional administrative tasks and projects as assigned. Qualifications: Previous experience in an administrative assistant or administrative support role. Hands-on experience working in SAP, particularly with purchase requests and receipts, preferred. Strong organizational and time-management skills with attention to detail. Ability to manage multiple tasks and priorities in a fast-paced environment. Proficient in Microsoft Office (Outlook, Word, Excel, Teams). Strong written and verbal communication skills. Ability to work independently while supporting leadership and cross-functional teams. Preferred Skills: Experience supporting senior leaders or general management. Familiarity with procurement or purchasing processes. Strong follow-up and documentation skills. Work Environment: Office-based or hybrid environment, depending on business needs. Regular interaction with SAP and internal stakeholders to support daily operations.

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support * Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support * Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives * Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. * Arrange executive travel, prepare detailed itineraries, and process expense reports. * Coordinate executive engagements, corporate hospitality, and leadership-related events. * Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality * Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. * Greet and host visitors, providing high-level hospitality and client-facing support. * Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations * Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office * Maintain and organize digital and physical filing systems. * Handle executive correspondence with professionalism and confidentiality. * Support payroll and accounts payable processing for associated business entities. * Track receipts, manage petty cash, and maintain related documentation. * Perform occasional local errands and manage the company courier vehicle. Personal Support * Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. * Facilitate personal meal arrangements, purchasing support, and household or service coordination. * Arrange repairs, services, and maintenance for select executive-related properties. * Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here. Required Experience Required Qualifications * Bachelor's degree or higher required; preferably in business-related discipline. * Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred. * Availability required during business hours and outside of standard hours, as needed. * Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations * Excellent interpersonal, written, and verbal communication skills. * Exceptional problem-solving, critical thinking, and attention to detail. * Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions. * Proven ability to manage sensitive, high-priority, and non-routine information. * Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment. * Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software * U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire. Preferred Qualifications * Active security clearance * Experience with QuickBooks or similar accounting/financial management software. * Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation * Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure * Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations * Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays. This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.