Administrative Assistant- Degree Preferred
Administrative Assistant Job In Birmingham, AL
$42,000- $45,000
Birmingham, AL
Our partner in Birmingham, AL is looking for professional candidate to assist the team. They need candidates with 2-3 years of administrative/ analytical experience working in a team environment. The best candidate will have a bachelor's degree with a concentration in Business or related field . This is a great opportunity with a growing company. If you are looking for the next step in your career, please apply today!
Responsibilities will include:
Assist the team with servicing accounts and other administrative task.
Manage all account documentation
Retain current knowledge of the insurance industry through continuing education, seminars, workshops, etc.
Process tax filings and invoices to be sent to the appropriate agent for review
Serve as the liaison for the flow of information from the team to company clients
Maintain relationships with client and uhelp grow and enhance business relationships
Qualifications:
College degree with a concentration in business or equivalent work experience preferred
Strong verbal and written communications skills
Ability to effectively interact with employees at all levels of the organization
Exceptional customer service skills and the ability to take instruction well
Strong Excel and Word skills are a must
PangeaTwo's goal is to ensure that each recruitment opportunity yields rewarding dividends for both candidates and clients. To survive in the employment world, we suggest you disengage your internal compass and allow us to lead you to unexplored opportunities in your career. Allowing our professional recruiters to be engaged in your career transition might actually be more beneficial and satisfying to you. PangeaTwo specializes in executive and support positions focused in Accounting, Administrative Support and Information Technology searches across the Southeast. Allow our recruiters the opportunity to speak with you about our current opportunities.
At our clients' request, only individuals with required experience will be considered.
Please note - if you have recently submitted your resume to a PangeaTwo posting, your qualifications will be considered for other open opportunities.
Your resume will never be submitted to a client without your prior knowledge and consent to do so.
Executive Assistant
Administrative Assistant Job In Birmingham, AL
Job Description: Executive Assistant
The team at the Alabama Holocaust Education Center (A.H.E.C.) are stewards of memory, educating the community about the history of the Holocaust and its lessons for our world today. We envision a society that remembers the Holocaust and uses its lessons and eyewitness accounts to create respect and dignity for all people.
The mission of the A.H.E.C. is to educate about the history and lessons of the Holocaust to create a more just and compassionate world recognizing the humanity of every individual.
Since opening our new Center in 2023, the A.H.E.C. is positioned to address today's most profound and challenging issues. The Executive Assistant will be a vital member of the team helping coordinate and manage details that make our organization run smoothly. This position reports to the Executive Director.
This position is ideal for a candidate who enjoys working with people, is tech savvy, is very organized and pays attention to detail. The candidate should be able to thrive in a dynamic environment and has the ability to be flexible.
A.H.E.C. affirms that attracting, supporting, and embracing a diverse community is critical to fulfilling its mission. We seek out staff of all backgrounds in order to reflect our diverse and multicultural society.
Responsibilities include (but are not limited to):
1. Office Operations and Support
o Provide administrative support to ensure efficient office operations, including managing the Executive Director's schedule using MS Outlook.
o Handle phone calls and voicemails from internal and external sources, ensuring prompt responses.
o Maintain both physical and digital filing systems.
2. Calendar Management
o Manage calendars for senior staff as well as the facility.
o Schedule and coordinate meetings, events, and workshops, handling logistics such as venues, caterers, invitations, RSVPs, and promotion.
3. Development and Donor Engagement
o Assist with Development reporting, including generating reports on fundraising progress, donor engagement, and financial outcomes.
o Support donor mailings, including solicitations, thank-you notes, and stewardship.
4. Event and Visitor Coordination
o Plan and oversee logistics for patron visits, group tours, and school field trips, ensuring a positive visitor experience. Responsibilities include scheduling docents, volunteers, catering, room setup, and transportation.
o Support “Power School” activities to ensure teachers receive professional development credits and substitute teacher or transportation reimbursements and other program-specific tasks.
o Coordinate activities related to the Speaker's Bureau and traveling exhibits.
o Manage event surveys to assess program impact, including distribution and summary reporting.
5. Meeting Support
o Prepare agendas and take detailed notes for staff, Board, and Executive Committee meetings and other meetings as needed.
o Draft general correspondence and assist with the development of memos, business plans, and other documents.
6. Website and Technology Management
o Update the A.H.E.C. website with events, educational materials, and necessary changes.
o Ensure office equipment (e.g., exhibit technology, Zoom, sound systems, printer/copier) is fully operational.
7. Administrative Tasks
o Coordinate mail handling to ensure checks and bills are forwarded to the Accounting team and important correspondence is immediately addressed.
o Work with vendors and partners to maintain office equipment and supplies.
8. Other Responsibilities
o Perform other duties as assigned to support the organization's mission and operations.
Qualifications: The qualified candidate will have a sincere interest and belief in the transformative power of education with a commitment to the mission, and values of the A.H.E.C. The following skills are needed to succeed in this role:
Experience and Expertise
o 5-10 years of prior experience as an Executive Assistant is preferred.
o Bachelor's degree is preferred.
o High proficiency in Microsoft Office (Word, Excel, PowerPoint).
o Strong knowledge of administrative processes, including record and file management and designing spreadsheets and documents.
Attention to Detail
o Meticulous attention to detail in all aspects of the role, including written materials, event planning, and disseminating information both internally and externally.
Confidentiality
o Proven ability to handle sensitive material concerning the organization, donors, and staff with the utmost confidentiality.
Communication and Interpersonal Skills
o Exceptional written communication skills with the ability to edit for spelling, grammar, and numerical accuracy.
o Strong listening and verbal communication skills, ensuring effective interaction with individuals at all levels of the organization and diverse external contacts.
o Demonstrated poise, tact, and diplomacy with a personable and approachable demeanor.
o A good sense of humor is highly valued.
Problem-Solving and Adaptability
o Ability to gather and analyze information to resolve problems skillfully and efficiently in a timely manner.
o Capacity to adapt to change, delays, and unexpected events while maintaining focus and effectiveness.
Organization and Prioritization
o Exceptional organizational skills with the ability to juggle multiple competing tasks in a fast-paced environment.
o Demonstrated ability to prioritize, multi-task, and follow through on assignments while meeting deadlines.
o Skilled in thinking clearly, analyzing problems, and taking effective action.
Team Collaboration
o Ability to take direction and function well within a team environment.
o Strong interpersonal skills that foster teamwork and collaboration.
Benefits: Medical, Dental, 403B
Applicants should submit a resume, cover letter and salary expectations to *************************
No phone calls please.
Executive Assistant
Administrative Assistant Job In Birmingham, AL
Since 1888, Schoel has been committed to bringing communities together. Schoel is the oldest engineering firm in the state of Alabama and is a member of the Alabama Engineering Hall of Fame. Schoel's passion is to serve their community and clients by providing technical excellence in and quality service on all projects. Schoel is a distinguished land development services firm specializing in civil engineering, landscape architecture, land surveying, environmental, water resources, utility infrastructure, 3D modeling and high- definition surveying services. Schoel is built around integrity, innovation, excellence and a desire to design projects that impact the community. Schoel's culture of family extends beyond the walls of the office to their clients and has led to participation in some of the most challenging and recognizable projects in the state of Alabama. Schoel has offices in Birmingham, Tuscaloosa, and Huntsville, AL. Come be a part of a growing team that is transforming the communities they serve!
POSITION OBJECTIVE
Schoel is seeking an Executive Assistant to support the Executive Leadership Team (President, CFO, and Senior Vice President). This role includes managing schedules, emails, and correspondence, organizing weekly meetings, tracking action items to ensure accountability, and helping manage the strategic planning process. The EA will attend executive and senior management meetings to take notes and follow up on tasks, while also handling additional administrative duties as needed. This position requires organization, discretion, and proactivity, offering the chance to work closely with senior leadership and contribute to Schoel's success.
POSITION KEY RESPONSIBILITIES
Manage email correspondence for the President, CFO, and Senior Vice President, prioritizing key messages and ensuring timely follow-ups with clients, internal teams, and external partners.
Attend bi-weekly Executive Leadership Team (ELT) meetings to take detailed notes, prepare agendas, and track action items, holding leaders accountable for deliverables.
Join monthly Senior Management meetings to document discussions, track objectives, and ensure alignment across departments on project needs and business goals.
Coordinate and schedule internal meetings requiring ELT involvement, ensuring all logistics and materials are prepared in advance.
Assist in managing Schoel's strategic planning process, supporting leadership in setting objectives, tracking progress, and driving initiatives.
Provide support for client proposals, business development efforts, and project planning by organizing materials, tracking deadlines, and following up with relevant stakeholders.
Act as a liaison between leadership and staff, checking in with team members to gather updates, address concerns, and maintain alignment on company priorities.
Maintain organized systems for agendas, meeting notes, project needs, and follow-ups, ensuring seamless communication and execution across teams.
Proactively support leadership in identifying opportunities for business development and growth, fostering collaboration across internal and external networks.
SKILLS & EXPERIENCE NEEDED
Bachelor's degree preferred, or equivalent experience.
8+ years of professional experience, with 5+ years in an executive assistant or similar role; experience supporting multiple executives simultaneously is highly desirable.
Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines effectively.
Proactive and trustworthy, with a proven ability to anticipate needs, take initiative, and solve problems efficiently.
Strong communication skills, both written and verbal, with a friendly and professional demeanor.
Team player who works collaboratively while maintaining confidence to challenge and provide constructive input when needed.
Adaptable and flexible, able to thrive in a dynamic, fast-paced environment with changing priorities.
Upholds strict confidentiality and discretion when handling sensitive information.
Confident and pleasant presence, fostering strong relationships with internal and external stakeholders.
Proficient in Microsoft Office Suite (Word, Excel, Teams), and Adobe software; experience with other tools is a plus.
Executive Assistant
Administrative Assistant Job In Birmingham, AL
About Us
We are a $5 million marketing consulting and advertising agency specializing in the B2B space. We leverage the EOS framework to drive operational excellence and sustainable growth. As the CEO, I am seeking a highly skilled and experienced Executive Assistant to serve as my right hand, enabling me to focus on strategic growth while ensuring day-to-day operations run smoothly.
Role Summary
The Executive Assistant will provide high-level administrative and operational support, collaborating with the CEO and leadership team to ensure organizational goals are met. This role is ideal for someone with a strong background in the advertising agency space who seeks a flexible, part-time position.
Key Responsibilities
Administrative Support: Manage the CEO's calendar, emails, and correspondence. Schedule meetings, coordinate travel, and prepare reports.
Leadership Team Support: Assist with the implementation of EOS principles, including coordinating meetings, tracking “Rocks,” and maintaining accountability.
Content Creation: Draft, edit, and manage content for blogs, social media, and other communications.
Sales Enablement: Support sales follow-up efforts and CRM management.
Startup Assistance: Provide operational and marketing support for a new business venture.
HR and Legal Coordination: Oversee hiring, onboarding, and compliance documentation in collaboration with external partners.
Banking and Financial Oversight: Manage routine banking tasks, monitor budgets, and liaise with financial advisors.
Project Management: Coordinate cross-departmental initiatives and track progress on deliverables.
Qualifications
10+ years of experience in executive assistant or operations roles, preferably within an advertising or marketing agency.
Deep understanding of B2B marketing principles and agency operations.
Proficient in managing complex calendars, emails, and task prioritization.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication abilities.
Experience with HR, legal, and financial processes.
Familiarity with EOS (Entrepreneurial Operating System) preferred.
High level of discretion, integrity, and trustworthiness.
Why Join Us?
Flexible work hours (20-30 hours/week).
Opportunity to contribute to high-level strategy while staying hands-on.
Collaborative, entrepreneurial culture.
Compensation: Competitive hourly rate commensurate with experience.
How to Apply: Submit your resume and a brief cover letter detailing your experience and interest in the role.
We are seeking a seasoned individual with significant industry experience, but without the expectations or compensation of a Chief of Staff.
Ideal Candidate:
Experience:
10+ years in administrative or operational roles, ideally in the advertising, marketing, or a related industry.
Familiarity with B2B operations, project management, and executive support.
Exposure to the EOS (Entrepreneurial Operating System) framework is beneficial.
Skills:
High-level organizational and time management capabilities.
Strong written and verbal communication skills.
Comfort with financial basics, such as handling budgets and expense tracking.
Proficient in modern tools such as CRM systems, project management software (e.g., Workamajig), and office productivity suites.
Attributes:
Trustworthy and able to handle sensitive information.
Self-motivated, with a track record of taking initiative.
Flexible and adaptable, capable of balancing varied tasks.
Administrative Assistant (Technology Organization Field Operations)
Administrative Assistant Job In Birmingham, AL
The administrative assistant position will provide support to the Technology Organization Field Operations Group (North Alabama Region). This position will support the projects and operations team(s) and will be responsible for administrative support including but not limited to:
Processing employee time
Maintain employee training records
Maintain group schedules and calendars
Prepare monthly procurement card expense statements for supervisors, staff, & self
Order leased equipment for supervisors and staff
Plan and organize meeting arrangements for supervisors and staff
Make travel arrangements for supervisors and staff
Prepare presentations for supervisors
Order and maintain office supplies for the department
File, dispense mail, fax, and copy documents as needed
Take calls for supervisors
Participate in special projects
Additionally, this position is responsible for invoice processing, budget preparation and tracking of office administration expenses, video conference scheduling, coordinating departmental events, creating pipeline reports, and other department specific requirements. This position may often provide backup for additional areas including other Field Operations Groups (South Alabama Region) and provide geographical support for the Field Operations Fiber Group. This role will require days in the office to manage the needs of the organization.
Job Requirements
High School diploma required. College degree preferred
Minimum two (2) years in an administrative support role preferred
Previous experience providing administrative support or relevant work experience in a customer service /support role is preferred
Experience supporting a large department is highly desired
Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings as necessary
Experience taking initiative and being a self- starter with day-to-day responsibilities
Qualification of Pre-Employment Clerical Test
Experience with business expense processing, timekeeping, and travel arrangements preferred
Experience SCOTT travel site is a plus
Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required
Knowledge , Skills , and Abilities
Ability to multi-task to organize, prioritize, and perform activities for multiple personnel at various levels within the department, determine priorities and meet required deadlines with minimal supervision.
Excellent interpersonal skills and customer service skills required along with excellent written and verbal communication skills
Proficiency in Microsoft Office products (Word, Excel, Power Point, Access, and Outlook) strongly desired.
Proficiency in Oracle or similar type program for time, expenses, and invoice entry and processing
Behavioral Attributes
Possess and display behaviors consistent with Our Values
Maintain a professional demeanor
Maintain confidentiality of sensitive information at all times
Demonstrate flexibility and adaptability to changing priorities
Demonstrate initiative and drive to deliver positive results
Must be a team player who is customer focused and service oriented
Able to exercise independent judgment and discretion while working with minimal direction
Department Assistant-Architecture & Interior Design
Administrative Assistant Job In Homewood, AL
Welcome to Samford University's application process powered by NeoEd!
You can submit an online application by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Posting, click the 'Apply' tab. If this is the first time you are applying using our new online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload a saved document on your computer containing your information, or manually enter your personal information. This application will be saved and used to apply for future job openings.
Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to job qualification information. Demographic information is maintained only for statistical reporting and is not associated with individual applications.
It is important that you review any prepopulated information as applications must show all the relevant education and experience you possess. Incomplete applications may not be accepted.
Description
Administrative Assistant duties to support the Chair of the Department.
Job Duties
Clerical:
Occurrence is ongoing throughout the year.
Provide general administrative and clerical support including mailing, scanning, faxing, copying, and emailing for the department Chair and faculty members.
Serve as departmental Argos, Banner, and Spaces administrator.
Create first draft of all Letters of Agreement per semester, track and secure signatures, and maintain executed documents.
Maintain department filing system for documents including student and faculty information.
Provide payment, travel, hotel, transportation, and parking passes for departmental visiting artists and guests.
Maintain files of course syllabi and other course documentation.
Assist with periodic reporting related to accreditation and assessment with accreditation organizations and site visits.
Coordinate directly with Tech Services to utilize device tracking/management and updates to department technology.
Course Guardian Duties:
Occurrence is several weeks before each semester.
Work with the department chair to develop and maintain the course scheduling, faculty loads, and projections document.
Use rolled over course schedule from previous Fall/Spring semesters and add/or remove courses as directed by the department chair to establish course in registration system (Banner).
Assign meeting times and instructors to each course as directed by the department chair.
Assign classroom locations to each course through the academic portion of Spaces.
Provide Permits to approved students for course override restrictions when registering.
Attend training and meetings required by the Registrar's Office.
Financial:
Occurrence is ongoing.
Purchasing: Enter requisitions for purchases in Banner, attain invoices from vendors, secure delivery of purchases, and track overall status for purchases from requisition to delivery.
Communicate with new vendors and submit new vendor requests to Purchasing.
Ensure proper process for returns and refunds, as necessary.
Reimbursements: Aid faculty, staff, and students with expense reports and attain signatures before submitting to the accounting office.
Process Supplemental Pay Forms for Faculty and Staff.
Deposits: Prepare deposit slips and turn in with checks/cash collected from payments of costume rentals, refunds, and ticket sales.
Work with department chair and SOA Business and Operations Manager to maintain and track department budget as requested.
Course Evaluations:
Occurrence, twice a year several weeks before the end of Fall and Spring Semesters.
Set up evaluation surveys in Qualtrics for each individual course (CRN number) within the department.
Schedule email delivery of each individual survey in Qualtrics.
Track responses during evaluation period and schedule reminder emails for each course, as needed.
Create final evaluation reports for each course in PDF format and forward them to the instructor of each course, the department chair, and Dean's Office.
Maintain evaluation reports in department files.
Student Employment:
Occurrence is Ongoing, but heavy at the beginning of Fall Semester.
Submit Student Employment Opportunity Postings to HR for each position.
Submit Student Job Assignment Forms to HR for each potential student employee.
Guide student employees on access and management of their Time Clock Plus System.
Serve as backup Time Clock Plus supervisor on all department student employees.
Complete and submit student employee status change forms when necessary.
Adjunct Hire:
Occurrence is Ongoing but most active right before and during Fall Semester
Request, compile, attain signatures, and forward the following hire documents to the Provost Office:
Current CV/Resume
Signed Faculty Employment Form
Samford Faculty Application
Christian Mission Statement
Pending LOA
Assist new adjuncts with onboarding related to Samford ID, Log in Access, Parking Decal, Canvas, etc.
Special Events Catering/Planning:
Occurrence is several times per semester.
Assist in room/space reservations and set-up.
Purchase, and deliver refreshments for receptions, luncheons, etc.
Coordinate with student employees on presentation and cleanup.
Serve as on-site coordinator as required.
Student Services:
Occurrence is ongoing.
Disseminate Academic Chords and Certificates to awarded students at the conclusion of the academic year.
Maintain studio pedestal key inventory and distribute keys as required.
Provide Travel Letters (aka. Absence Excuse Requests) for students requiring class absence excuses due to official off campus travel and other departmental events when attendance is required.
Assist students in on-campus needs related to departmental functions as requested.
Qualifications
Either, a high school education with five (5) years of experience or a Bachelor's degree and a minimum of three (3) years of experience.
Proficiency in Microsoft Word and Microsoft Excel.
Requires the ability to report to work by 8:00am daily.
Requires the ability to work continuously throughout the day, remaining in a sitting position for extended periods of time.
Requires the ability to work in a highly collaborative team environment.
Requires excellent time management and prioritization skills.
Requires exceptional attention to detail.
Requires the ability to communicate articulately through both writing and verbal communication.
Requires being a self-starter, ability to take direction, and ability to work independently.
Preferred Qualifications
Experience with SPACES, Banner, and/or Argos
Experience with newsletters and department communications pieces
Administrative Assistant *ASAP*
Administrative Assistant Job In Birmingham, AL
The Administrative Assistant will perform a variety of clerical and administrative duties to support the organization. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Job: On site - Birmingham, AL
Pay Range: $18.50 - $27.00 hourly
Key Responsibilities
Manage and organize office operations and procedures
Schedule and coordinate meetings, appointments, and travel arrangements
Serve as the first point of contact for clients and visitors, providing excellent customer service
Prepare and distribute internal and external communications, including reports and presentations
Maintain and update filing systems, both electronic and physical
Assist in accounting tasks such as invoicing, expense tracking, and basic financial reporting
Qualifications
High school diploma.
Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Excellent written and verbal communication skills.
Exceptional organizational and time-management abilities.
Ability to multitask, prioritize, and work independently.
Additional Information
Benefits:
Competitive salary ranging from $18.50 - $27.00 hourly
Health, dental, and vision insurance.
Paid time off and holiday benefits.
Opportunities for career advancement and professional development.
Supportive and inclusive team environment.
Administrative / Office Assistant
Administrative Assistant Job In Hoover, AL
Our client prides themselves on fostering a collaborative, supportive, and efficient work environment. We're seeking an Office Assistant who will serve as the welcoming face of their office while maintaining a productive and organized workplace. If you have a positive attitude, an eye for detail, and a passion for creating a professional and uplifting atmosphere, we'd love to hear from you!
What You'll Do
As the Office Assistant, you'll play a vital role in supporting our client and enhancing day-to-day operations. Your responsibilities will include:
Administrative Support
Answering phones and providing top-notch customer service.
Creating and managing service tickets.
Processing walk-ins and pick-ups, including paperwork, fee processing, and setting clear expectations.
Generating and managing invoices for outgoing and incoming transactions.
Processing checks and maintaining financial records through FreshBooks.
Auditing Microsoft licensing, web hosting, RMM, and similar systems monthly.
Office Organization
Keeping the office tidy, including replenishing supplies and ensuring bathrooms and the break room are clean and organized daily.
Sweeping outside and maintaining an inviting office environment.
Monitoring and maintaining inventory, including programming hardware and managing spreadsheets.
Shipping management and data upkeep.
Customer and Team Interaction
Greeting clients and visitors with a friendly and professional demeanor.
Ensuring all interactions reflect the company's professional tone and culture.
Additional Duties
Watering plants weekly.
Processing invoices for specific vendors (e.g., Realpage for Windsor).
Supporting team productivity through problem-solving and a proactive mindset.
What We're Looking For
Ideal Qualifications:
A positive, outgoing attitude that contributes to a welcoming environment.
Strong organizational skills and sharp attention to detail.
A problem-solving mindset with the ability to adapt to challenges.
Ability to set and maintain the professional tone of the office.
Excellent communication and multitasking abilities.
Why Join?
The team member will receive great benefits, a collaborative environment, and opportunities to grow. As part of their team, you'll enjoy:
Competitive pay.
Comprehensive benefits package.
A positive and supportive workplace culture.
Interim Administrative Assistant (Internal Posting)
Administrative Assistant Job In Birmingham, AL
Internal Vacancy Announcement
This position is posted in compliance with Alabama Code §16-22-15. It is the intent to place a current employee in this position. The interim appointment is for a period not to exceed one year.
Under the direct supervision of the Associate Dean this position provides support for the Business and Testing Division.
Salary Schedule: Appropriate placement on Salary Schedule E4 05 ($34,298-$51,793) based on experience.
Essential Duties and Responsibilities
Perform general administrative assistant duties including, but not limited to, keyboarding, filing, copying, note-taking, transcribing, and other office operations.
Provide optimal customer service including, but not limited to, courteous and responsive written and verbal communication, and respond to various audiences accurately and calmly.
Receive and direct in-coming telephone calls and visitors to the area.
Prepare written correspondences, invoices, reports and other documents.
Accountable for organizing reports of a statistical and/or narrative nature for internal and external distribution.
Ability to interact with students, faculty and other staff members to accomplish office goals.
Ability to make decisions and solve problems under pressure without immediate supervision.
Ability to quickly assess needs and requirements of constituents.
Ability to update skills with the latest technology on a continual basis.
Have excellent organizational and time management skills.
Ability to organize workflow and direct multiple tasks.
Maintains a calendar and e-mail to assist the area administrator with appointments, due dates, and timelines.
Ability to show accuracy and attention to details for office correspondences.
Responsible for maintaining confidentiality of documents, general files, and other pertinent information as it relates to the division and student files (FERPA).
Ability to organize a filing system for office records.
Ability to process and disseminate incoming mail as appropriate.
Responsible for managing inventory of office supplies, forms, equipment, and prepares requisitions as needed.
Prepare requisitions for purchase order generation for the procurement of materials and supplies.
Perform inquiry and input on the AS400 administrative software system as required.
Maintain a record of current upgrades in technology as related to the specific area and assignment.
Become knowledgeable of Accredited Council of Business Schools and Programs (ACBSP), Phi Beta Lambda (PBL), Kappa Beta Delta (KBD), STARS, etc., for future growth.
Assist students and faculty with Blackboard.
Assist in follow-up of graduates.
Assist faculty and students in preparing for competitive events in the Division's students organizations.
Responsible for knowing the degrees and certificates/certifications offered in the Division and able to discuss each with accuracy.
Assist in keeping the office in an orderly fashion.
Serve on college committees as assigned.
Assist in other areas of Business and Information Technologies as needed.
Ability to swho loyalty to the division and college.
Perform other job related duties as assigned by the appropriate administrator/supervisor.
The Interim Administrative Assistant will be expected to work a flexible schedule which may include day, evening, night and weekend hours. This job description is a general statement of required major duties and responsibilities performed on a regular basis. It does not exclude other duties as assigned. By signing below, I acknowledge that I am able to perform the essential functions of this role with or without accommodations.
Internal Vacancy Announcement
This position is posted in compliance with Alabama Code §16-22-15. It is the intent to place a current employee in this position. The interim appointment is for a period not to exceed one year.
Qualifications
REQUIRED EDUCATION, STANDARDS, AND TRAINING:
Associate degree from an accredited institution in Business Administration or Office-related fields
Two (2) years of job-related experience in a college setting
PREFERRED QUALIFICATIONS:
Bachelor's degree from an accredited institution in Business Administration or Office-related field
Experience working with Banner Software preferred
Experience working with student organizations preferred
Application Procedures/Additional Information
Applicants may apply at ******************** For questions please contact the Office of Human Resources at ************ . All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.
A complete application packet consists of:
A cover letter
An Online application
A current resume
A copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred.
If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.
Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.
EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:
Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request.
In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
ADDITIONAL INFORMATION:
Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.
Administrative Associate - Urology
Administrative Assistant Job In Birmingham, AL
Schedule: Monday-Friday Day Shift Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office's administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.
Position Requirements:
1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports.
2. Coordinates programmatic functions and/or special assignments as requested.
3. Interfaces with internal and external constituencies; may maintain vendor relationships.
4. May provide oversight of clerical/secretarial support staff.
5. Performs other duties as assigned.
Minimum Requirements:
Bachelor's degree in a related field and one (1) year of related experience required OR an equivalent combination of relevant education and/or experience.
TRAITS & SKILLS:
Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs.
UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.
Administrative Assistant
Administrative Assistant Job In Birmingham, AL
Diversity, Equity and Inclusion are at the core of our mission to strengthen and empower the communities we serve. Administrative Assistant Birmingham, AL Alabama Media Group, Alabama's largest news and entertainment company, is seeking an Administrative Assistant. In this role, you will provide administrative support to several departments, key leaders and coordinate activities for the physical office space.
The pay rate for this position is $18 - $21/hr.
What you'll be doing:
* Handle routine office tasks, such as setting up meetings, ordering catering, answering phone calls and routing callers to the appropriate person, greeting visitors, and sorting and distributing mail
* Prepare communications, memos/emails, invoices, reports and other correspondence (including PowerPoint presentations, letters and meeting minutes)
* Support executives with various assignments such as booking travel, processing expenses, and other duties as needed
* Maintain filing systems, both electronic and physical
* Maintain office supplies and coordinates maintenance of office equipment.
* Be a helpful and positive presence in the workplace
* Communicate with building manager on janitorial and maintenance requests. Responsible for creating a clean, comfortable, ready-to-use environment.
* Assist in the planning and execution of events including meetings, conferences, retreats, social functions, client events and training sessions.
Our ideal candidate will have the following:
* High school diploma or equivalent.
* Minimum of two years experience working in a role as an administrative assistant or similar support role
* Proficiency in Microsoft Office including Word, Excel, PowerPoint and Teams.
* Established proficiency in all areas of administrative and clerical functions
* Ability to type at least 60 words per minute with minimal errors.
* Superior editing and grammar skills. Editing reports, meeting minutes, sponsorship materials, and various media to ensure accuracy and correct use of grammar, punctuation, and spelling.
* Ability to work in a deadline-oriented team environment
* Strong work ethic and organizational skills
* Desire to be proactive and create a positive experience for others
* Excellent interpersonal skills
* This job requires reliable transportation and the ability to travel off-site and overnight
Administrative Assistant
Administrative Assistant Job In Birmingham, AL
About Us: Palmetto Infusion provides comprehensive ambulatory and home-based infusion services to both acute and chronically ill patients. Our centers care for people by providing patients and their families with a convenient, affordable, and safe place to receive infusion treatments. We strive for more than personal service - always delivering a warm and attentive health care experience that boosts patients' state-of-mind, improves their health, and quality of life.
At Palmetto Infusion, we believe in creating an experience that goes beyond just a job. It's about being part of something bigger than yourself - a connected group of caretakers who work together to restore health and hope to our patients. We call it The Palmetto Experience, and we believe it's what sets us apart from other employers.
For our employees, The Palmetto Experience means we serve and support people in our purpose to restore health and hope, we build a culture of belonging and collaboration, we deliver on our promise to treat people with respect and empathy, and we strive to embrace change and search for new opportunities.
About the Role:
The Administrative Assistant supports the Revenue Cycle department through ordering and maintaining supplies, handling mail, and reception area responsibilities.
Schedule: Monday - Friday; 8:00 AM - 5:00 PM
Minimum Qualifications:
Experience/Education:
* High School Diploma or Equivalent.
* Prior experience in a business office role.
* Proficient at partner programs (i.e.: MS Outlook, Word, Excel).
* Ability to cope with ambiguous, changing environment while under pressure in a calm manner.
* Must be able to work as a team member and develop productive and cooperative working relationships with all members of the Palmetto Infusion team.
Essential Functions:
* Manages the reception area to sign in guests and ensure valid access to the office space by employees.
* Assist with routing incoming mail, faxes, and interoffice communications.
* Manages office and building supplies for the department (all locations), including ordering, maintaining inventory, putting away items, etc.
* Answers and directs any incoming calls appropriately and with courtesy.
* Supports department initiatives and projects, providing assistance as directed.
* Coordinates the use of conference rooms and assists with managing conflicting meetings.
* Scans necessary documents and assigns them to the appropriate patient's medical record.
* Triage and submit requests related to building maintenance needs
* Assist with event planning and coordination of employee recognition initiatives
About the Benefits:
* Competitive Compensation
* Comprehensive Medical Insurance
* Dental and Vision Insurance
* Company Life Insurance
* Voluntary Life and Disability Insurance
* Additional Voluntary Supplemental Plans
* Flexible Spending Account (Medical and Dependent Care)
* Health Savings Account
* 401K Retirement Plan
* Employee Assistance Program (EAP)
* Employee Discounts
* Ramsey SmartDollar Program
* Referral Program
* Tuition Assistance
* Paid Time Off
* 8 Paid Company Holidays
Patient Advocacy Statement:
At Palmetto Infusion, we believe that patient advocacy is at the heart of everything we do, regardless of our roles within the organization. Each member of our team is dedicated to putting the needs and well-being of our patients first. Whether we're working directly with patients or supporting them behind the scenes, our commitment to being a compassionate advocate is paramount. We understand that every interaction, every decision, and every effort contribute to the quality of care our patients receive.
Together, we strive to ensure that every individual feels heard, supported, and empowered throughout their healthcare journey. This dedication to patient-centered care is what creates "The Palmetto Experience" - a standard of excellence that defines us and enriches the lives of those we serve.
Physical Demands:
* The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee may be required to frequently stand, walk, sit, bend, twist, talk, and hear. There may be prolonged periods of sitting, keyboarding, reading, as well as driving or riding in transport vehicles. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and hearing are essential to communicate with patients, vendors, and staff.
OTHER
All employees must uphold the confidentiality of protected health information and follow all HIPAA policies. This position has access to sensitive information and a breach of information may be grounds for immediate termination.
We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Administrative Assistant
Administrative Assistant Job In Birmingham, AL
Job Description: The Administrative Assistant provides administrative and secretarial support for the office under direct supervision of the Office Manager Benefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Contribute to company reports
Maintain an organized filing system
Develop, update, and maintain relevant office procedures
Intake of client inquiries, including consulting with the caller to gather data or send information to the potential client, log inquiry into system and alert proper staff of potential client
Build and maintain client and employee files according to state and agency regulations
Collect and process new client information
Qualifications
High school diploma/GED required, Associate's degree or administrative training is preferred
Previous experience as an Administrative Assistant or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects
Be professional in appearance, phone and office etiquette
Able to handle confidential and non-routine information
Professional caregivers go by many names: homemakers, home care aides, home health aides, certified nursing assistants, personal care assistants, direct care workers. No matter the name, what they all have in common is a calling to care for people in the comfort of their own homes.
This agency is independently owned and operated. Your application will go directly to the agency, and all hiring decisions will be made by the management of this agency. All inquiries about employment at this agency should be made directly to the agency location, and not to Home Care Evolution Corporate.
Admin Assistant 1
Administrative Assistant Job In Birmingham, AL
Skills :
Computer Skills (scan, copy, and move files) Detail Oriented Ability to maintain confidentiality
General Administrative Support:
Perform clerical duties such as filing, typing, copying, binding, scanning, and faxing.
Manage and maintain office filing systems, both electronic and physical.
Handle incoming and outgoing correspondence, including emails, letters, and packages.
Scheduling and Coordination:
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare meeting agendas, take minutes, and distribute to relevant parties.
Assist in organizing company events, conferences, and other functions.
Temporary Administrative/Clerical - 35 - 40 hours per week
Administrative Assistant Job In Trussville, AL
Temporary Administrative/Clerical - Engineering Team
Must be available to work 35 - 40 hours per week Mondays - Friday during 7 am - 4 pm
General Description:
Culling and scanning paper files and drawings, culling and saving electronic Engineering files to Autodesk Vault, and other clerical activities as assigned.
Tasks:
Follow written procedures for culling items from paper folders and drawings files. MUST HAVE GOOD ATTENTION TO DETAIL
Work independently or with a team member when assigned to drawings.
Ability to bend, stretch to pull files or stacks of drawings off shelves or drawers.
Be comfortable with some older dusty files.
Carry files or drawings on down stairs to a work station.
Computer skills to verify if documents are already stored electronically.
Identify the “keep” documents to be scanned.
Scan “keep” documents and save files in appropriate location(s).
Remaining documents placed in rolling garbage bin.
Maintain files in numerical or alphabetical order.
Tape on any file labels that fall off files and APPLY PROJECT NUMBER TO FILE FOLDERS as required
Safely store, label, and catalog which files have been scanned or moved to Vault.
Occasionally move the garbage bin to trash
Parkson Corporation does not sponsor for immigration, including for H-1B, TN, and other non-immigrant visas, for this role.
Parkson Corporation is committed to a diverse and inclusive workplace. Parkson Corporation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Administrative Assistant
Administrative Assistant Job In Jasper, AL
+ Calendar Management, Travel arrangements, timekeeping, Expense/Invoice Processing, Ordering Suppliers, Coordinating event logistics/catering, other administrative functions. + Maintain confidentiality, integrity and high level of professionalism. + Ability to work with minimal supervision.
**Skills:**
+ Experience with Microsoft office applications: Outlook, PowerPoint, Excel, Word, Etc.
**About US Tech Solutions:**
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** .
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Purchasing Administrative Assistant 4
Administrative Assistant Job In Tuscaloosa, AL
Phifer Incorporated is a leader in the insect screen, solar control fabrics, drawn wire, engineered products and designed fabrics industries. Founded in 1952, Phifer Inc. is a family owned business established on providing a safe work environment, quality products and outstanding service. Manufacturing and corporate offices are located in our state-of-the-art facilities in Tuscaloosa, Alabama U.S.A. with warehousing/offices in California, Italy, India, and Asia. Phifer exports all products worldwide. Phifer Incorporated is ISO registered and is an equal opportunity employer.
This position is 8-5 pm, Full-time, $22.44 Hourly Pay in addition to potential for Performance Pay.
MINIMUM JOB SPECIFICATION REQUIREMENTS:
1. High School Diploma or General Equivalency Degree (G.E.D).
2. Assessed on the TABE in reading and mathematics at an 8th grade equivalency or Higher on the Test of Adult
Basic Education & Development (CED) program or have an appropriate WorkKeys score based on the job profile.
3. Net typing requirement of 35 words per minute.
4. Must score 70% or higher at the Basic level on Microsoft 2016 versions of Word, Outlook and Excel in the AMSAT
testing system
ACCEPTABLE TRAINING AND EXPERIENCE:
Two years' business experience in an administrative assistant role. SAP experience is preferred.
ESSENTIAL FUNCTIONS:
1. Will follow-up on expediters daily (Expediters will print daily from SAP. Admin will contact Internal and External customers to get current status on orders past due or critical.) Will also update ME22N with new date wanted and scan the expediter into DOCS and communicate the delivery date information to the end user if applicable.
2. Will work-up requisitions within 48 hours of receipt by finding the Seven-Digit SAP material number. This could require creating a new material master on new materials and working with the end-user on their requirements. Will also obtain pricing, availability, ship mode, etc from Suppliers as directed by the buyer and advise requestors of call-ins on the delivery date.
3. Will promptly check supplier acknowledgements to insure that price, delivery dates, part numbers, purchase order numbers, etc. match the open purchase orders in SAP. Will also report to the buyer any discrepancies that are found and if approved by buyer change the PO and INFO records in SAP.
4. Will enter quotes into SAP as directed by the buyer, review quotes daily and follow-up with vendors that have not responded by date wanted keeping the Buyer advised of Quote status.
5. Will screen and edit the buyer's printed purchase orders against the requisitions, checking pick-up information if an order is designated as a "Phifer pick-up". Will also fax and scan order into SAP when signed.
6. Will scan all daily work (purchase orders, correspondence and packing lists, RFQ's etc.) daily and scan them into SAP to the appropriate PO number.
7. Will maintain our MRP Requisition system and save for buyer approval.
8. Will prepare various monthly, weekly, and daily reports and distribute based on established procedures.
9. Will maintain the MB26 SAP transaction and get a delivery date to forward as established.
10. Will run, decide research, process, create, enter, analyze, reconcile, set-up, notify, log, e-mail, monitor, update, prepare, and process as established the Weekly Supply Room Reports, Invoices, Blanket Purchase Orders, Returned/Repaired Materials, Material Master Receipts and Usage, PO's, Master Card Statements, Material Shipping out for Backing/Tentering, Contractor Rent-A-Guy Invoices, Dues-membership, Subscriptions.
11. Will assist the Buyer/Purchasing Coordinator and Buyer with the PO's, invoices, wire transfer documents and freight forwarders documents for Shaw of Australia.
12. Will assist the Buyer/Purchasing Coordinator and Buyer with the PO's, invoices, for all subcontractors to include the creation of the PO, coordinating the shipment and the delivery with our transportation department.
13. Will assist the Buyer/Purchasing Coordinator and Buyer with the PO's, invoices for all of the external contractors.
14. Will meet attendance requirements of regular and predictable attendance.
Phifer offers competitive wages and a comprehensive benefit packet, plus a great work environment.
Phifer Incorporated provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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Behavioral Health Administrative Assistant
Administrative Assistant Job In Centreville, AL
Duties and Responsibilities:
Makes arrangements for meeting and trainings, as needed
Provide quality customer service
Serves as the contact person for the Behavioral Health Department/SUD Program
Screen calls, emails, and other correspondence sent from reception
Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator
Functions as administrative support for Director of Behavioral Health and SUD Coordinator
Organize, maintain, and file digital files and records
Prepare and edit correspondence, reports, spreadsheets, and presentations
Complete special projects as assigned
Assisting with other overflow work as directed by the Director of Behavioral Health
Prompt, Regular attendance at the office
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times.
Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information
Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer)
Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed
Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health
Receives and processes referrals for the Behavioral Health Department
Completes monthly medicaid verifications for patients enrolled in the Ryan White Program
Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed
Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments
Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator
Required Skills:
Knowledge of behavioral health and social work concepts
Excellent organizational, interpersonal and communication skills
Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe)
Project coordination experience
Ability to work well with various levels of internal management and staff as well as outside vendors and clients
High level of flexibility and willingness to help with the daily tasks
Hoover- F&I Assistant- Full-Time
Administrative Assistant Job In Hoover, AL
Long-Lewis of the River Region is looking for a highly organized and motivated Finance Assistant to provide crucial support to our Finance & Insurance (F&I) Manager. In this role, you will help ensure a seamless financial experience for our customers by managing essential documents, coordinating with lenders, and assisting with administrative tasks. This position requires an individual who can maintain accuracy under pressure and manage multiple priorities in a fast-paced dealership environment.
Key Responsibilities:
Document Preparation & Processing:
Assist in preparing finance and insurance contracts with accuracy.
Ensure all documents comply with dealership policies and legal standards.
Collect and organize necessary paperwork from customers and lenders.
Lender Communication:
Support communication with lenders to secure customer financing.
Track loan approvals and handle follow-ups on missing or incomplete information.
Administrative Support:
Keep F&I files organized and accessible.
Assist the F&I Manager with various administrative tasks as needed.
Required Skills:
Strong attention to detail
Ability to handle confidential information
Proficiency in Microsoft Office and dealership software
Excellent multitasking and time-management skills
Clear communication and teamwork abilities
Compensation: $15-$20 Hourly (Based on Experience)
Why Join Us?
At Long-Lewis of the River Region, we value our employees and offer a supportive, dynamic workplace. As part of our team, you will gain hands-on experience in the financial side of the automotive industry, working alongside experienced professionals. You will also have the opportunity to grow and develop your skills in a thriving dealership environment.
Administrative Assistant (Location: Birmingham, AL)
Administrative Assistant Job In Hoover, AL
Thank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place to expect more opportunities. If you are focused on results, dedicated to quality, strength and integrity, and possess the drive to succeed, then we are your employer of choice.
Regions is dedicated to taking appropriate steps to safeguard and protect private and personally identifiable information you submit. The information that you submit will be collected and reviewed by associates, consultants, and vendors of Regions in order to evaluate your qualifications and experience for job opportunities and will not be used for marketing purposes, sold, or shared outside of Regions unless required by law. Such information will be stored in accordance with regulatory requirements and in conjunction with Regions' Retention Schedule for a minimum of three years. You may review, modify, or update your information by visiting and logging into the careers section of the system.
**Job Description:**
At Regions, the Administrative Assistant provides administrative and clerical services to support the overall needs of the business. This position may assist a leader, division, or department.
**Primary Responsibilities**
+ May manage confidential, strategic, and business critical information
+ Assists with projects
+ Initiates routine correspondence and memoranda
+ Keeps abreast of all technology used by department and troubleshoots any issues
+ Assists in the preparation of reports and presentations
+ Coordinates details related to business travel
+ Completes expense reports
+ Schedules and maintains calendar of appointments
+ Coordinates meetings, prepares materials and distributes minutes of meetings
+ Greets and directs visitors
+ Answers and directs incoming calls
+ Resolves routine inquiries
+ Assists with scanning, copying, faxing, filing, mailings, and other similar tasks
+ Receives and distributes mail
+ Orders supplies and equipment
+ May coordinate details related to business travel
+ May provide back up to other Administrative Assistant associates for coverage and/or additional assistance needed
This position requires the tracking of time and is eligible for overtime for hours worked in excess of 40 per week under the Fair Labor Standards Act.
**Requirements**
+ High School Diploma or GED
+ Three (3) years of clerical/administrative experience
**Skills and Competencies**
+ Ability to deal well with changing assignments and priorities
+ Ability to perform duties with some autonomy
+ Ability to work under pressure and meet deadlines
+ Attention to detail
+ Customer service oriented
+ Intermediate skills with Microsoft Office (Excel, Word, PowerPoint, Outlook, etc.)
+ Strong verbal, written communication, and organizational skills
+ Strong work ethic and self-motivation
*This position may be filled at a higher level depending on the candidate's qualifications and relevant experience.
_This position is intended to be onsite, now or in the near future. Associates will have regular work hours, including full days in the office three or more days a week. The manager will set the work schedule for this position, including in-office expectations. Regions will not provide relocation assistance for this position, and relocation would be at your expense. This position must be within a reasonable driving distance to Birmingham, AL. Exceptions to the geographic location requirement may be made for current Regions associates who work remotely._
**Position Type**
Full time
**Compensation Details**
Pay ranges are job specific and are provided as a point-of-market reference for compensation decisions. Other factors which directly impact pay for individual associates include: experience, skills, knowledge, contribution, job location and, most importantly, performance in the job role. As these factors vary by individuals, pay will also vary among individual associates within the same job.
The target information listed below is based on the Metropolitan Statistical Area Market Range for where the position is located and level of the position.
**Job Range Target:**
**_Minimum:_**
$43,500.00 USD
**_Median:_**
$52,540.00 USD
**Incentive Pay Plans:**
This job is not incentive eligible.
**Benefits Information**
Regions offers a benefits package that is flexible, comprehensive and recognizes that "one size does not fit all" for benefits-eligible associates. (******************************************************************** Listed below is a synopsis of the benefits offered by Regions for informational purposes, which is not intended to be a complete summary of plan terms and conditions.
+ Paid Vacation/Sick Time
+ 401K with Company Match
+ Medical, Dental and Vision Benefits
+ Disability Benefits
+ Health Savings Account
+ Flexible Spending Account
+ Life Insurance
+ Parental Leave
+ Employee Assistance Program
+ Associate Volunteer Program
Please note, benefits and plans may be changed, amended, or terminated with respect to all or any class of associate at any time. To learn more about Regions' benefits, please click or copy the link below to your browser.
***********************************************
**Location Details**
Riverchase Operations Center
**Location:**
Hoover, Alabama
Bring Your Whole Self to Work
We have a passion for creating an inclusive environment that promotes and values the differences that make each of us stand out as unique individuals and help provide valuable perspective that makes us a better company and employer. More importantly, we recognize that creating a workplace where everyone, regardless of background, can do their best work and thrive is the right thing to do.
OFCCP Disclosure: Equal Opportunity Employer/Disabled/Veterans
Job applications at Regions are accepted electronically through our career site for a minimum of five business days from the date of posting. Job postings for higher-volume positions may remain active for longer than the minimum period due to business need and may be closed at any time thereafter at the discretion of the company.