Administrative Assistant Jobs in Horizon West, FL

Our client, a large entertainment company, is looking for an Executive Assistant for a hybrid, 3-month contract (with potential to extend) in Buena Vista, Florida! Responsibilities: Manage calendars and schedule meetings, conference rooms Using SAP to research payments and search vendors. Concur - Process expense reports for the team and travel booking when necessary. Use of Coupa for ordering supplies and needed items for various team members by Purchase Requisitions Onboarding new hires: Request laptops, badge, ID, Clearances, Accesses, LAN/Email accounts and welcome signage Manage office supplies and kitchen items and clean refrigerator periodically Required Qualifications: Bachelor's degree in a related field 2+ years of relevant administrative experience Experience working in a fast paced environment; Experience putting together presentations Proficient in MS-Office, MSTeams and Zoom, Outlook-Calendar Management, Coupa, SAP and Concur Demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Full Job Description Acts as assistant to President, and Senior Leadership Team as required. May provide direction to administrative support staff if required. Individual must be able to maintain confidentiality, work independently, demonstrate good judgment, self-discipline, and function effectively with minimal direction. Managerial experience is required for this position as well as excellent verbal, written and interpersonal communication skills. Responsibilities • Handles confidential documents, plans and correspondence involving senior management company-wide. • Arranges detailed travel itineraries and meeting schedule. Prepares and submits expense reports. • Coordinates schedules, arranges travel itineraries, and submits expense reports. • Attends Senior Leadership Meetings preparing necessary documentation for those meetings, taking meeting minutes/notes and follows up on action items. • Actions special projects as assigned by the President and the Senior Leadership Team. Qualifications Bachelor's degree • C-Suite Managerial experience • Eight to ten years previous experience • Most recent Executive Assistant experience to a senior executive level, C-Suite position with the following demonstrated abilities: o Experience in handling multiple calendars and global meeting schedules o Proven ability to work independently, and in a team-oriented environment o Strong analytical and problem-solving skills o Ability to organize and prioritize work; and be resourceful, open and agile when priorities change. o Excellent planning and organizational skills, attention to detail. Able to maintain confidentiality. o Strong interpersonal, written and oral communication skills with proficiency in Microsoft Office products including but not limited to PowerPoint, Word, Excel, OneNote, Teams, Visio, and Outlook. o Experience using Jira and Confluence a plus. • The anticipated base salary range for this position is $70K-90K. Exact salary depends on several factors such as experience, skills, education, and budget. In addition to base salary, this position is eligible for participation in a bonus program based on performance and company results. MCAP offers a variety of benefits to eligible employees, including health insurance coverage, retirement savings plans, paid holidays and vacation time, and others.

About DEVEN DEVEN is a Real Estate Development Firm, headquartered in Orlando, FL, with an office in New York. With plans to continue expanding throughout the Southeast and broader United States, our success is dependent on our deep analytical investment approach and commitment to integrity. Our mission is to develop, invest in, and own projects that offer superior risk-adjusted returns. We believe that a company of means with an intimate understanding of real estate can transform difficult projects into successful ventures for owners and investors, and for governmental partners as well. Our success as a developer in the private and public sectors stems from actively managing that process from start to finish, innovative structuring, and an unwavering commitment to our clients and investors. As an investor we rely on rigorous analysis, creative transactions, and the same commitment to integrity in all our dealings, and we have a long track record of success confirming that this approach works. Job Summary We are seeking a highly organized, proactive, and tech-savvy Administrative Assistant to support the President and executive team in our fast-paced, entrepreneurial real estate development office. This role is ideal for a detail-oriented professional who thrives in a dynamic environment, enjoys collaboration, and takes pride in keeping the administrative office functions running smoothly, including answering phones, calendar management, and travel planning. In addition, the Administrative Assistant will play a key role in assisting in the creation of marketing proposal packages. This position is ideal for someone with an entrepreneurial mindset, who is organized, creative, and eager to contribute to the growth of a thriving real estate investment company. Key Responsibilities Executive Support: Manage calendars, answer phones, schedule meetings, coordinate travel, and handle correspondence to optimize the President's and executive team's time. Assist in the preparation of executive level reports and presentations. Assist in a variety of research and organizational projects. Marketing & Proposal Development: Assist in designing and assembling marketing and proposal materials using PowerPoint, Adobe Creative Suite, or similar software. Confidentiality & Professionalism: Handle sensitive information with discretion while maintaining a high level of competency. Relationship Management: Serve as a point of contact for internal teams, corporate office administration, and external partners, fostering strong professional relationships. Team Culture & Collaboration: Contribute to a positive and engaging office environment by being team oriented and supporting company initiatives. Special Projects & Additional Tasks: Take initiative on assignments, demonstrating flexibility and problem-solving skills. Qualifications Experience supporting executive leadership in a professional office environment, including calendar and travel management. Prior experience in real estate or a related industry is a plus. Proficiency in MS Office (Excel, Word, PowerPoint, Outlook) and Adobe Creative Suite (or similar design software). Skilled in designing compelling PowerPoint presentations with visually engaging graphs and images. Excellent written and verbal communication skills, including ability to interact with a wide range of people. Outstanding attention to detail, organizational abilities, and problem-solving skills. Highly motivated and independent professional with strong accountability and the ability to work effectively with minimal supervision. Impeccable integrity with desire to succeed in a high growth / changing environment.

Currency Exchange International (CXI) is a Financial Services and Technology Provider based in Orlando, Florida. Currency Exchange International, Corp. is a publicly traded company on the Toronto Stock Exchange (CXI) and OTC (CURN). CXI provides a wide range of foreign exchange services to customers in both the United States and in Canada. CXI's primary business channels to service customers are through its company-owned branch locations and foreign exchange partnerships with financial institutions and corporations. CXI has been providing global payment solutions for clients that span wide-ranging industries. As one of North America's leading foreign exchange wholesalers, CXI can provide personalized and efficient service, competitive rates, as well as a number of settlement options. To learn more, please visit: ************* Our Value Statement: We help our clients identify and create foreign exchange solutions, delivering a best practices approach through unparalleled customer service and integrated technology to create significant financial and operational efficiencies. Our Values: Customer First - We earn the right to be our clients' first Integrity - We hold ourselves to the highest standard to build trust. Collaborative - We always win as a team. Innovative - We find new methods to deliver change and advance technology to the industry. Passionate - We are driven to be the best in class. Currency Exchange International is looking for a proactive, results-driven, and organized professional to the join their team as an Administrative Assistant in a Part-Time capacity! Description: The Administrative Assistant is responsible for performing a range of clerical and administrative tasks to support daily operations. Their duties include overseeing front office activities such as the reception area, assisting with incoming phone calls, mail, fulfilling purchase requests and replenishment. They will be responsible for assisting and maintaining coordination of office services and related activities for the department to keep the business operations running smoothly. Essential Functions: Manages the reception area to ensure effective telephone, front door, and mail communications both internally and externally to maintain professional image Collection and distribution of incoming mail throughout the office Maintains a clean, organized, and fully supplied office, lunchroom, and work environment to avoid interruptions in standard front office procedures Helps coordinate and input travel plans, itineraries, and agendas into calendar; this includes flight arrangements, hotel booking, reservations, and all other required transportation Assists in organizing and preparation of Town Halls. Tracks inventory of supplies needed to fulfill department requests such as: Accounting, Marketing (for Supply Clerk), Lunchroom etc. General administrative/personal assistance to CEO Department Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities and activities may change at any time with or without notice. Competencies: Action Oriented Functional Skills Situational Adaptability Effective Communication Optimizing Work Processes Nimble Learning Required Education and Experience: Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) Excellent project management, problem-solving ability and creativity High energy with a strong work ethic Strong organizational skills; Attention to detail and diligent follow through on tasks and projects Adaptability and flexibility in dealing with others Effective working both independently and within a team Position Type/Expected Hours of Work: This is a part-time position. Days of work range from Monday through Friday. The hours range from 9:00 AM to 5:00 PM, 20-24 hours per week. Benefits: Commuter Reimbursement - CXI will pay the driving toll, bus or metro cost in and out of work Holiday Pay Sick/Personal Days 401K Plan - Eligible to enroll in this plan with the Company match at 5% Tuition Reimbursement Please attach your resume for submission.

SOUTHERN MILLING & LUMBER, INC is a pallet and lumber company based out of Lakeland, Florida, United States. Our company specializes in providing high-quality products to meet the unique needs of our clients. Role Description This is a full-time, on-site role for a Mill Assistant located in Lakeland, FL. The Mill Assistant will be responsible for assisting in the day-to-day operations of the mill, including operating machinery, maintaining equipment, and ensuring the production process runs smoothly. Additional tasks include handling raw materials, monitoring product quality, and adhering to safety protocols. Qualifications Lumber Manufacturing, Remanufacturing, Pallet Experience Supervisor Experience Be a hard worker / self-motivated Dependable Work well on a Team Must be able to lift a minimum of 15lbs to a maximum of 45 lbs. Able to work a minimum of 8 hours a day Willing to work overtime as needed Keep areas clean and organized Must be able to take notes & direction then follow through Must be able to run equipment: Edger, Trimline, Holtec, Morgan, Pendu, Woodmizer, Chop Saw Schedule Production Schedule Routine Maintenance Maintain safe & orderly workplace Find ways to cut cost & increase productivity Critical Thinking

Insight Global is looking for a Project Administrative Assistant to work in Maitland, FL, with any experience or interest in the utilities engineering industry and supporting an engineering team. This a 4 month contract-to-hire, meaning you will be converted full time (which includes PTO, Holiday Pay, etc.) after 4 months! Job Summary: This role is an office administrative role supporting a power utilities engineering team, included assisting engineering Project Managers. Printing maps for the team and creating the work packages to submit to the client Coordinate with the engineering designers Data entry and/or inputting data from one database into an ERP Create and update records and databases with project management data Create and submit weekly reports. Prepare project documentation to present to engineering designers. Minimum Requirements: Ability to work 40 hours a week IN OFFICE, typical office hours (such as M-F 8am-5pm, but offers flexibility) Associates Degree or higher plus 1+ year relevant work experience preferred; OR High School Diploma plus 4+ years of relevant work experience Minimum 1-2 years of administrative assistant, project assistant or project related office/administrative working experience Experience working in the utilities field or the engineering field is a plus. Or interest in working in the power utilities and/or engineering industries as training will be provided Proficient in Microsoft Office Suite (with basic Excel skills) Strong data entry skills; experience using an ERP system is highly desired Outstanding communication and interpersonal abilities - comfortable managing phone calls

We are an architectural design/build company looking for a dedicated assistant to support our in-office team in the Titusville area. The ideal candidate will assist in various aspects of pricing, selections, contracts, and procurement of materials and labor for residential construction projects. If you have a passion for construction and a desire to learn and grow in the field, we want to hear from you. We can provide on the job training for areas of inexperience. Responsibilities: -Execute sub-contracts, change orders and addendums for contracts. -Assist team with pricing upcoming projects. -Work with clients to select decor finishes and colors. - Coordinate with subcontractors, vendors, and suppliers for material contracts and takeoffs. - Work closely with construction teams to ensure smooth project execution. Skills: - Previous experience or knowledge in construction-related tasks is required. - Ability to work effectively in a team environment and take direction from supervisors. - Strong attention to detail and a focus on delivering quality work. - Excellent communication skills to interact with team members, subcontractors, and suppliers effectively. - Willingness to learn and adapt to new tasks and challenges in the construction industry. Join our team as a Construction Assistant and be part of a collaborative work environment that offers opportunities for growth and development. Apply now to kickstart your career in the construction field. Job Type: Full-time Pay: $20.00 - $24.00 per hour *starting pay can increase with good experience /qualifications. *This position has upward progression potential with increased pay and benefits. Expected hours: 40 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday No weekends Experience: construction industry: 2 years (Preferred) Ability to Commute: Titusville, FL 32780 (Required) Work Location: In person

Role Description This is a full-time on-site role for an Accounting Assistant at Orlando Kart Center, located in Orlando, FL. The Accounting Assistant will be responsible for entering and maintaining financial records, preparing financial statements, using accounting software, conducting bookkeeping tasks, and assisting with finance-related tasks as well as maintaining all day to day email. mail, payroll, etc. The ideal candidate is a Accounting assistant and also a office manager Qualifications Quickbooks Software proficiency Bookkeeping knowledge Finance understanding Experience in financial record maintenance Strong attention to detail Ability to work collaboratively in a team environment

Our enterprise engineering, construction, and consulting client is looking for a dedicated individual to join their growing team. This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative information. *Description:* · Keep and maintain project files. · Maintain project e-mail box. · _Document control - data entry_ · Track projects and produce monthly progress reports. · Work with specs, changes, and finalizing. · Facilitate questions regarding projects and research information. · Maintain tracking system for projects. · Record minutes from Project Manager meetings. · Answer phones and direct calls. · Read and sort incoming mail. · Collect bills/invoices. · Type memos, correspondence, reports, and other documents. · Make travel arrangements. · Prepare outgoing mailings and labels, including emails and faxes. · Organize and maintain the filing system. · Coordinate client or vendor lunches, including set-up and clean-up. · Reserve conference rooms; Coordinate with internal support departments. · Order and maintain supplies. · Arrange equipment maintenance or set-up. · Keep the department calendar and roster. · Occasional project assistance for managers. · Assist in PowerPoint presentations. · Utilize Access to store and retrieve data. · Help coordinate clerical needs of special projects. · Complete weekly timecards. · Make copies of printed material. · Additional duties as assigned by the supervisor to assist in the overall success of the group and company. *Requirements:* · Minimum of one to three-year applicable office/clerical experience preferred. · Finance or Accounting background preferred. · Proficient in Microsoft Word, Excel, Access, Outlook, and PowerPoint required. · Self-starter and confident in communicating with a variety of team members. · Excellent organizational skills and attention to detail. · Strong written/verbal communication skills. · Leadership skills. · Organizational and analytical/problem-solving skills. · Must be within commutable distance to the office. Job Types: Full-time, Contract Pay: $21.00 - $25.00 per hour Benefits: * Dental insurance * Health insurance * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Ability to Commute: * Maitland, FL 32794 (Required) Ability to Relocate: * Maitland, FL 32794: Relocate before starting work (Required) Work Location: In person

OUC - The Reliable One, is presently seeking a Administrative Assistant II (HR & DEI&E) to join the Employee Experience division. At OUC, we don't just work - we're building a bright future of innovation and transformation for future generations. We are seeking a highly organized, detail-oriented professional with exceptional confidentiality, multitasking abilities, and excellent customer service skills to provide administrative support to the HR Director and DEI & Engagement (DEI&E) Director. In this role, you will manage calendars, coordinate meetings, and ensure follow-up on action items. You will also act as the administrative liaison with other team admins, assist with audits, organize Employee Experience department events, and handle responsibilities such as expense tracking, contract monitoring, and RFP-related tasks for both teams. Additionally, you will maintain accurate document control by updating SOPs and ensuring deadlines are met. This position involves creating and monitoring metrics dashboards for data accuracy and goal tracking, as well as preparing reports, presentations, and other deliverables. Event coordination, note-taking during meetings, and follow-up on action items will also be essential duties. Your ability to balance multiple priorities, stay organized in a fast-paced environment, and effectively communicate with stakeholders will be key to your success. OUC's mission is to provide exceptional value to our customers and community by delivering sustainable and reliable services and solutions. Click here to learn more about what we do. The ideal candidate will have: High school diploma or GED Minimum of three (3) years of experience in a mid to advanced level administrative role Associates degree from an accredited college or university preferred Experience supporting HR and/or DEI operations is preferred. Excellent written and verbal communication skills Advanced proficiency with MS Excel, PowerPoint, and SharePoint Working knowledge of Canva is a plus OUC offers a very competitive compensation and benefits package. Our Total Rewards package includes, to cite a few: Competitive compensation Low-cost medical, dental, and vision benefits and paid life insurance premiums with no probationary period. Retirement benefits include a cash balance account with employer matching along with a health reimbursement account Paid vacation, holidays, and sick time Paid parental leave Educational and Professional assistance programs; Paid Memberships in Professional Associations Access to workout facilities at each location Paid Conference and Training Opportunities Free downtown parking Click here to view our Benefits Summary. Salary Range: $20.32 to $25.40 per hour commensurate with experience (est. $42,265.60 to $52,832.00. Location: “The Greenest Building in Downtown”- Reliable Plaza, 100 W. Anderson St., Orlando, FL 32801 Please see below a complete Job description for this position. Job Purpose: Provide administrative support to management and department staff. Perform all administrative functions such as handling correspondences, memos, time reporting, payroll, and scheduling meetings. Prepare reports, budgets, and administrative forms. Maintain employee files and prepare employees' travel business expense request/report. Assist in preparing agenda item packages going to the commission. Maintain American Express procurement card statements. Collaborate and back-up other administrative staff. Process invoice payments and approvals. Primary Functions: Assist in preparing commission agenda items (i.e. generating supporting documentation, and contacting vendors or internal customers to generate work orders); Backup administrative assistants and executive assistants when out of the office (i.e. payroll, office supplies, route incoming mail); Assist in the development of annual operation budget with budget team and accounting; Compile, create, prepare or review reports and records (i.e. meeting minutes, memos, business expense requests/reports, employee change notices, performance improvement plans, work orders, and HR Requisitions); Review, reallocate, and reconcile, procurement card charges; Complete, process, review and finalize payroll related activities (i.e. time entry, correct errors, time balance, mileage, reimbursements, calculate out of class, and prepare for approval); Maintain hard-copy and electronic office files (i.e. employee, time-sheets, business expense reports, employee change notices, procurement card envelopes); Schedule meetings and coordinate major department functions; Distribute mail; Generate and/or edit power point presentations; Review budget info for multiple business units and follow-up on corrections to be made; Verify, prepare, and approve vendor invoices in Tungsten Network; Order and maintain office supplies inventory; Compile, verify, and enter requisitions across systems. Generate and process requisitions for the purchase of department's tools & materials. Provide support for purchasing activity involving requirements for RFPs, bid proposals, and contracts renewals; Enter footprints tickets for equipment, software, new hires, system access and security access; Provide training to administrative assistants and business unit staff on systems, processes and procedures; Perform other duties as assigned. Technical Requirements: Working knowledge of all, but not limited to the following: Procurement process; Administrative financial practices and procedures; Familiarity with all, but not limited to, the following: Software applications (i.e. JD Edwards EnterpriseOne, Chrome River, Tungsten Network, Documentum, Insight [console]); Related industry, organizational and departmental regulatory guidelines, best practices, and procedures; Ability to: Apply financial understanding when providing business solutions to the business unit; Understand and apply governmental accounting practices in the maintenance of financial records; Make arithmetic computations using whole numbers, fractions and decimals; compute rates, ratios and percentages; Use Microsoft Office Suite (Word, Excel, Outlook, etc.) and standard office equipment (telephone, computer, copier, etc.). Education/ Certification/ Years of Experience Requirements: High school diploma or GED Minimum of three (3) years of experience in a mid to advanced level administrative role Florida public notary license preferred Associates degree from an accredited college or university preferred Additional experience in the functional area of assignment may be preferred Working Conditions: This job is absent of disagreeable conditions. Physical Requirements: This job consists of constant or very frequent speaking, hearing, reading, writing, typing, sitting, and repetitive motions. This job may occasionally consist of driving a company vehicle, reaching over head, and climbing (ladders, stairs, hills, etc.). OUC-The Reliable One is an Equal Opportunity Employer who is committed through responsible management policies to recruit, hire, promote, train, transfer, compensate, and administer all other personnel actions without regard to race, color, ethnicity, national origin, age, religion, disability, marital status, gender, sexual orientation, gender identity or expression, genetic information and any other factor prohibited under applicable federal, state, and local civil rights laws, rules, and regulations . EOE M/F/Vets/Disabled

Assists the President of Florida Technical College on general clerical duties. Transcribe and compile complex documents, correspondence and reports. Work independently and with supervisor to set up and revise forms and reports. Proofread documents for accuracy and edit for correctness. Facilitate the completion of documents by contacting originator reports regarding problems or questions. Develop new operator and machine/desktop publishing applications and test software for routine/and or special projects. Provide appropriate documentation as to department procedures. Minimum Requirements: Associate Degree from an accredited institution Coursework in computer science Verifiable experience working with management One to two years considerable knowledge of office methods and procedures Essential duties and responsibilities: Operates diverse applications to generate documents, diversified correspondence, commitments, policies, endorsements, binders, letters, memos, etc. Uses moderate to advanced equipment capabilities to produce and revise complicated documents, e.g., more involved policies, binders and other legal documents. Prepare management reports and special projects as requested. Proofreads and edits own work. Perform general secretarial duties. May assemble title insurance policies and accompanying documents for copying. Answer telephone; take and deliver messages to other departments. Communicate with supervisor, operators and user in order to resolve specific problems/questions with regard to documents. Provide information/editorial assistant to Management. Give support to their supervisors and administrative assistant. Perform daily operations reports. Coordinate travel, meeting and calendars from their supervisor's internal and external constituents. Prepaid agendas. Coordinate travel arrangement demonstrates good judgment to plan and accomplish goals. Maintain office record in compliance united the record management policies. Provide and confidential administration support. Perforce duties using independent judgmental initiative. Preparation of correspondence in voices distribution list and other document at requested. Other includes faxing, photocopy and mailing. Applicants must meet the minimum requirements to be considered. Employer with Equal Employment Opportunity for Women, Minorities, Veterans, and Persons with Disabilities Job Type: Full-time

We are a full size Healthcare company working throughout the Southeastern US and are currently recruiting for the position of Customer service. In this role you will report to upper level management and assist in the daily functions of our operation. The successful candidate will posses the knowledge of Excel formatting, Word, and preparing Power Point presentations. This is a very fast paced environment and encourage those that can multi task while remaining focused on the task at hand to apply. Complete job description will be discussed at interview. For immediate consideration please respond to this email with your resume attached and salary required... ***************************

HORNE is a professional services firm founded on a cornerstone of public accounting. As a top 25 business advisory firm, our team members serve clients from offices and project locations across the nation and Puerto Rico. Our Government Services practice is at the forefront of economic recovery programs nationwide with one of the most experienced and innovative teams anywhere. Our team provides program and project management, compliance, grant management, subject matter expertise and disaster recovery solutions needed to help government agencies affect positive change. Do you have the ability to think three steps ahead, serve a variety of work styles and adapt to an ever-changing environment? HORNE is looking to add an administrative assistant to serve the firm's government services leadership team. This role is full of exciting, face-paced tasks where no days look the same. Join a high-performing team dedicated to making a difference for all clients and serving others. As the Government Services Administrative Assistant, you will be asked to perform a variety of tasks. You will serve the practice group's Partner team in a fast-paced, ever-evolving environment as well as serving the rest of the practice group. If you have the strong ability to multi-task, learn and adapt to different work preferences, and have strong attention to detail, this is the role for you! Primary Responsibilities: Anticipating needs and solving problems Process, scan, and manage documents Process invoices and statements on a weekly to monthly basis Maintain and stock common areas such as workroom and supply room Manage outgoing mail and create shipping labels Manage multiple calendars; arrange meetings, webinars, conference calls, and Zoom video conferences using Outlook Coordinate meals for lunch meetings Data entry Other administrative duties as assigned Minimum Requirements: High School Diploma or equivalent required; Associate's or Bachelor's degree preferred Minimum of five (5) years' experience in a professional office environment Advanced computer and office equipment skills including but not limited to scanners, copiers, printers, binders, projectors, and video conferencing equipment Ability to become a Notary Public Advanced Microsoft Office skills are required Ability to serve different personalities Proficient in Adobe Acrobat Extensive working knowledge of Microsoft Outlook including the use of calendars and managing task assignments via calendar, task or email organization is essential Advanced Word skills necessary including tables, header/footer, columns, etc. Advanced Excel skills including use of formulas, filters, charts, etc. is helpful PowerPoint skills including the insertion and editing of charts, graphics, headers, and footers High degree of accuracy and advanced proofing skills Professional phone etiquette Excellent oral and written communication skills Ability to communicate clearly via all current mediums - phone, text, email, video conference, etc. Must pay close attention to detail Excellent follow-up and follow-through skills Able to perform multiple tasks simultaneously Excellent organizational skills Ability to sit at a desk for extended periods Ability to troubleshoot and solve problems Flexibility to work overtime if needed - before or after normal business hours Ability to travel up to 10% of the time is required HORNE Values… A forward thinking, anticipatory professional driven by a passion to pursue your full potential and dreams. A work environment that promotes collaboration, consistency, and community service to empower people. An inclusive culture that promotes career/life integration and invests in developing people in areas of focused expertise. HORNE Offers… An unrivaled distinctive, special culture that values collaboration, innovation, and positive energy which HORNE calls “Deliver with Care.” A team of professionals grounded in strong, personal relationships and a sense of belonging to a common purpose for adding value and making a difference. A dedicated team of individuals from diverse backgrounds working together to leave our clients better than we found them. The firm you'll be joining is a decidedly different business advisory firm. HORNE goes beyond traditional accounting to collaborate, advise, and align with clients to transform rapid change and uncertainties into opportunities for growth and profitability. We are a team that focuses on reaching our full potential, rewards high performance, and prioritizes leadership development for every team member. HORNE emphasizes health and personal development through our multiple wellness programs. Despite our size, HORNE takes time to recognize, support, and celebrate one another's successes, working together for the highest good. Come join us at team HORNE! HORNE does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website, employees or Human Resources. HORNE will not be responsible for any agency fees associated with unsolicited resumes.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. * Bilingual candidates preferred. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Schedule: Monday through Friday, 9:00am to 5:00pm, some Saturdays as needed What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $18.00 - $19.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1

Full-time Description Summary/Objective The Administrative Assistant will provide assistance to the Dermatology Administrative Specialist Team Lead, Clinical Services Coordinator and Director of Clinical Services to ensure that all staffing coverage needs are met; including processing and scheduling Vacation Requests, FMLA requests, Daily Call Off's and Long Term Coverage's due to Transfers, Terminations and Resignations. Additionally, the Administrative Assistant provides Administrative and General Secretarial Support as required, Coordinates and Participates in Departmental Orientation and Special Projects as assigned. Essential Functions Provides generalized Secretarial Support to the Clinical Services Coordinator and to the Department Director as required Reviews Labor / Dollar Report for cost center discrepancies, makes appropriate changes as required and provides a copy to the Clinical Coordinator and Department Director. Listen's to all Call off Messages on the Voice Mail Call off Line, enters and maintains the Call off Log, including the entry of detailed reasons for the employee calling off. This includes employee's calling off due to illness, dependent illness, personal emergencies, FMLA's, etc. Creates and Maintains all New Hire Tabs and File Folders on the Clinical Services Drive Creates all Department Calendars and Meetings for the Year Schedules and places Catering Orders for all Scheduled meetings requiring food and/or drinks. Creates and distributes meeting minutes to staff accordingly. Provides coverage for Staffing Facilitators as required for vacations and absences Assigns conference rooms and coordinates room set ups for Clinic meetings Performs duties related to KRONOS - Coordinates and manages all staff time clock record keeping. Responsible for entering and verifying KRONOS payroll. Runs payroll reports from KRONOS as directed by Director and/or Coordinator. Collect and distribute payroll and associated materials to staff. Reviews exception log entries and emails on a daily basis and enters into the KRONOS Payroll System as applicable, including historical edits, corrections, missed punches and time changes. Receives and processes Paid Time Off Requests, provides staffing coverage. Receives initial FMLA documentation and distributes to employees for completion. Assist w/ other projects as directed by coordinators. Other duties as assigned Shift Hours/Days: M-F; Rotating shift - Morning 5:15am-1:45pm (1 day a week will be 5:15am-3:30pm) & Closing shift 10am-6:30pm Requirements Required Education and Experience: Must have a High School Diploma or Equivalent and must be proficient in Microsoft Office programs, including Word, Excel and Power Point. Minimum of two years of secretarial experience in an administrative or healthcare office. Preferred Education and Experience: Prefer Associate's Degree or Higher Level of Education; Prefer 2 years experience in Ambulatory Care or other Healthcare Setting; Prefer Medical Terminology experience

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality

Valor Environmental is seeking a dynamic and talented Administrative Scheduler to join our team! Our client-focused firm has a strong culture rooted in trust, integrity, professionalism and excellence. We are committed to providing clients with cutting-edge consultation and innovative environmental, safety, quality assurance, and energy solutions that improve lives. You'll find that our team consists of talented, dedicated people who share our enthusiasm for the outdoors and our sense of pride! Responsibilities Maintain constant communication with internal managers, field services managers, and clients Schedule and coordinate daily/weekly maintenance for the field crews in designated regions Receive, input, and retain all records of Environmental Field Services (EFS) work Accurate and timely review of Work Quality Sheets including approvals all related data entry Assist Field Services Managers and field crews in the training and tracking of Work Quality Sheets to ensure they are accurate records and submitted on time on a daily basis Keep accurate records of proposals for designated region Ensure pricing is correct for billing purposes including fee schedules Interface with the field to coordinate and confirm client Purchase Orders are assigned prior to work performed Utilize NetSuite for client information management and the submittal of Valor Purchase Orders Other tasks and duties may be assigned as needed Requirements AA or AS degree or equivalent experience 2 years minimum experience working in a multi-tasking administrative role Proficient in Microsoft Office/Excel and Outlook Google Docs, Streets & Trips (Routing), NetSuite and/or other Accounting software Knowledge is a plus Requirements PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. Specific vision abilities required by this job include close vision. Salary Description $38,000 - $42,000

This position is for ATEC Logistics, LLC, a subsidiary of Armada. Founded in 1989 and based in Maitland, Florida, ATEC (******************** is a logistics provider with expertise in the areas of global ocean shipping, export documentation, and order management services. SUMMARY The primary responsibility for this position is to provide administrative, analytical, and business support to the Chief Operating Officer at ATEC and maintain effective communication and coordination across teams and functions. You proactively assist the COO and other functional leaders to facilitate the needs of a project, schedule meetings, coordinate team members, and otherwise plan or manage tasks in a way that minimizes the amount of time the COO spends on these tasks. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. RESPONSIBILITIES Maintain appointment calendars and schedule meetings for the COO including arranging for conference rooms/calls, videoconferences, and meeting materials and/or supplies. Includes managing the overall calendar for the COO. May include periodic off site support in conducting meetings/events. Expense and travel management for COO. Develop productive relationships and communicate effectively with ATEC personnel, client personnel, third party venues, etc., to plan and execute in and out of office ATEC and client related functions and logistics. Manage and maintain all pertinent contact information for ATEC, clients, targets, suppliers, 3 rd parties, etc. Appropriate handling of confidential information to ATEC and our prospects/clients Manage professionally any confidential projects assigned by COO. Solicit and execute support requests from the COO. Organize, business development content, proposals, presentations, etc. Ensure comprehensive organization and continuity of pertinent ATEC internal and external content. Assist with the preparation of client proposals, including coordinating copies, binding, mailing. Other duties as assigned. Education and Experience Requirements Minimum: 1-3 years in an administrative support position. Relevant work experience. A bachelor's degree is preferred. Language and Technical Skills Requirements Experience supporting executive-level management in a corporate environment and managing small-scale projects and events from pre-planning to execution. Administrative experience working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.). Excellent verbal communication and people skills; able to effectively communicate ideas, problems, and solutions. Ability to communicate fluently in English and Spanish in order to interact effectively with internal and external stakeholders. Ability to communicate and collaborate with a diverse range of people and job functions and build and maintain relationships. Strong MS Office (Word, Excel, PowerPoint) and Outlook skills Excellent analytical and critical thinking skills Excellent organization, listening, and written communication skills Effective time management and scheduling skills Exceptional written and verbal communication skills in both English and Spanish Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work is usually performed in an office environment with normal noise levels. Involves prolonged sitting, and computer usage. Disclaimer This job description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required. Its contents imply no contractual obligation and may be changed by the company at any time.

Under the direct supervision of the Operational Director this position provides administrative and secretarial support for the Operational Director and Business. In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. ESSENTIAL FUNCTIONS Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department. Performs desktop publishing. Creates and develops visual presentations for the vice president. Establishes, develops, maintains and updates filing system for the vice president and the department. Retrieves information from files when needed. Establishes, develops, maintains and updates library of trade journals and magazines. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail. Opens mail for the vice president. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information Answers phones for vice president and marketing department. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones. Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary. Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the vice president, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures. Coordinates division of workload with the administrative assistant in community relations. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Supports market data analyst in maintenance of the department finances. Activities include: copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance. Competencies Technical Capacity. Personal Effectiveness/Credibility. Thoroughness. Collaboration Skills. Communication Proficiency. Flexibility. Supervisory Responsibility This position has no supervisory responsibilities. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Travel No travel is expected for this position. Required Education and Experience High school diploma. One year of administrative experience.