Administrative assistant jobs in Illinois

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

A global real estate investment manager is seeking an Executive Assistant based in Chicago, IL to support multiple Portfolio Managers. This role provides administrative, operational, and confidential support aligned with department goals. The ideal candidate is organized, detail-oriented, energetic, adaptable, and able to manage a fast-paced, deadline-driven workload. The role involves interaction with senior stakeholders and requires the ability to manage projects independently and handle sensitive information with discretion. The position hybrid (4-days in the office) and is paying up to $90K base + Bonus. No OT Key Responsibilities Draft and edit confidential correspondence and documents; take and transcribe meeting minutes; perform administrative tasks. Create, maintain, and update databases. Analyze and present data for management reporting. Serve as a liaison between executives, internal teams, employees, clients, and visitors. Review and triage incoming correspondence and determine appropriate actions. Track issues and ensure timely follow-up. Manage incoming requests independently; coordinate between departments when needed. Plan, coordinate, and support meetings and conferences Arrange domestic and international travel. Gather data for reports and presentations; conduct independent research for special projects. Assist with department financial processes, including budgets, accounts payable, and report generation. Manage department record-keeping systems and update files and publications. Maintain documentation according to company policies. Review requests for information and determine appropriateness of release. Support committee and leadership meetings by coordinating technology and distributing materials. Complete quarterly lender reporting for each property. Run reports and assist analysts with supplemental data needs. Coordinate scheduling and travel for quarterly Board of Directors meetings. Collaborate seamlessly with other administrative assistants for cross-coverage. Complete additional tasks as required. Minimum Qualifications Bachelor's degree Minimum of 2 years supporting an executive Strong MS Outlook, Word, Excel, and PowerPoint skills Excellent interpersonal, written, and verbal communication skills Ability to organize, prioritize, and manage multiple tasks and deadlines Sound judgment and discretion with confidential information Experience supporting Managing Director-level leaders (or equivalent) preferred Capabilities & Attributes Adaptability: Maintains effectiveness across varying environments, responsibilities, and individuals. Planning & Organizing: Establishes clear plans, coordinates multiple tasks efficiently, and uses resources effectively. Team Focus: Dedicated to team goals; builds strong relationships; earns trust and respect through collaboration. Dealing with Ambiguity: Handles change well; makes decisions with incomplete information; remains effective in uncertain situations.

Summer School/Secretaries Date Available: 06/08/2026 Description:

Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Exec VP & VP Academic Affairs , are not eligible for the employee referral program. . Provide confidential operational and executive-level management support for the duties and responsibilities administered by the Office of the Executive Vice President & Vice President for Academic Affairs (OEVP/VPAA), including management of the schedule and obligations of the Executive Vice President & Vice President for Academic Affairs (EVP/VPAA), who acts on the behalf of the President as requested, and of the reporting administrators within OEVP/VPAA. Manage OEVP/VPAA operational activities and projects. Perform administrative functions related to a variety of managerial activities to achieve success with established University and OEVP/VPAA objectives and goals. Position supervises one to two clerical employees. This position is in person at our Urbana Champaign campus daily. Duties and Responsibilities 1. Administer and manage a variety of administrative and managerial functions, which requires comprehensive knowledge about OEVP/ VPAA program activities, and includes providing and interpreting applicable University and departmental policies and procedures. Deliver and/or draft authoritative responses that represent appropriate positions of the EVP/VPAA and OVPAA officers, and that may commit a course of action to effectively address and/or resolve matters related to OEVP/VPAA operations and services. 2. Establish, manage and oversee processing of memoranda, reports, and correspondence received and/or produced by OEVP/VPAA, including those containing sensitive and confidential information, which requires comprehensive knowledge about program activities and the ability to provide and/or interpret applicable University and departmental policies and procedures to facilitate administrative responses in a timely manner. Account for the security, accuracy, and accessibility of all electronic and paper files, including business correspondence, financial information, personnel information, inventory records and other documentation. Write, review, edit, and/or revise documents prepared by other staff members and draft documents for the EVP/VPAA. 3. Provide confidential executive-level support to the EVP/VPAA and OEVP/VPAA administrators, including planning, coordinating and prioritizing schedule/appointments, meetings, and travel. Effectively work as primary liaison with units both internal and external to the university in achieving high quality working collaborations and assistance from OEVP/VPAA, answering inquiries and providing assistance and clarifications, including the three universities, the Office of the President, Board of Trustees, University Counsel, and state and federal government agencies (IBHE budget meetings, Illinois Legislative Appropriations hearings), Illinois Public Universities, External Relations State Tours. Coordinate and plan special events, including town hall meetings, high-level military and dignitaries' visits. 4. Liaison with system executive offices on day-to-day tasks. Assist president's office as needed. Assist with executive programs, projects and activities in conjunction with the President's Office, including the President's Executive Leadership Program, and other academic initiatives, chancellor investitures, Fireside Chats, Salute to Academic Achievement, Shin Humanitarian Award, University Scholars, OpEd Public Voices. 5. Assist with coordination of fiscal activities of OEVP/VPAA including: working closely with the AVPAA and the Coordinator of Fiscal Planning and Budgeting in managing OEVP/VPAA funds and 4 OEVP/VPAA accounts; handling OEVP/VPAA fund expenditures; consulting with other OEVP/VPAA units, CFO Office, and other University units regarding business/financial activities; reviewing and authorizing account usage for expenditures; facilitating and approving expense reports, requisitions, and other business transactions; and initiating follow up as needed. Manage OEVP/VPAA orgs 709000 and 276000 in FABWEB inventory system. Coordinate, authorize, and monitor requests for services and/or office equipment and supplies managed by UIUC Office of Facilities and Services, including: printing services, car pool, online maintenance orders, office equipment and supplies, and other requests. Serve as telecom unit coordinator for EVP/VPAA and monitor statement charges and accounts. 6. Manage and perform other assigned duties appropriate for a Business Administrative Assistant classification, such as coordinating assistance for the Chicago system offices as needed. Assist in maintaining EVPAA website for consistency, news, updates, etc. 7. Manage and coordinate all support activities of OEVP/VPAA with full accountability for results. Participate in the development/implementation of policies and procedures related to OEVP/VPAA operations to promote consistency and uniformity among administrative officials/staff, and to ensure management services and related functions are conducted in compliance with University and departmental guidelines and regulations. Coordinate and administer specific assignments provided by the EVP/VPAA or OEVP/VPAA administrators. Monitor priorities and deadlines of those assignments. 8. Review BOT items for each BOT meeting to ensure appointment items are accurate and coordinate review by the EVP/VPAA and president. Ensure that EVP/VPAA has all materials for BOT meetings. Provide a brief summary outlining the appointment for high-level candidates from the three universities. Liaison between the BOT, president's office, and the three universities for questions on high-level appointment process, approval, and announcements. 9. Provide support for the following OEVP/VPAA units as needed: Enterprise Risk Management; Chief Digital Risk Officer; Executive Director of Labor Relations and Chief Data and Analytics Officer. Partner with other OEVP/VPAA administrative officials/staff to achieve public relations/customer service objectives and goals, and respond to public information inquiries received from a variety of internal/external persons that comprise the following constituencies: members of the Board of Trustees; Illinois Board of Higher Education (IBHE) officials/staff; state/federal legislators; higher education administration from the State of Illinois and nationally; news media outlets; executive officials at all campus locations; University faculty, students, and staff; FOIA requests, and referrals made by the President's Office. Responsible for analyzing inquiries to ensure they are directed to the appropriate person for a timely and accurate response. 10. Manage the electronic calendar for the Executive Vice President & Vice President of Academic Affairs and exercise initiative, discretion and independent judgment in prioritizing scheduling conflicts and addressing urgent matters. Responsible for reviewing EVP/VPAAs schedule to meet deadlines and to gather and provide appropriate materials for meetings, appointments, travel, reports and special projects. Assist in managing and coordinating organizational activities of principal and unit and associated responsibilities and deadlines, expediting actions for update and successful completion. 11. Serve as confidential assistant to the EVP/VPAA and OEVP/VPAA officers in handling sensitive and confidential issues, and in reviewing and developing responses to general inquiries, complaints, requests for specific assistance, and/or urgent matters requiring immediate attention. 12. Manage OEVP/VPAA programs/special projects through completion including: coordinating OEVP/VPAA recurring programs including the sabbatical review process and committee; University Statutes, preparing agenda and materials for distribution to appropriate administrative officials/staff that contain sensitive and confidential information; monitoring progress of established timelines to ensure deadlines are met; ensuring projects and related functions are administered in alignment with high expectations for accuracy and professionalism; and initiating follow up as needed to ensure overall program/project objectives and goals are met. 13. Day to day supervision of clerical employees and responsible for coordination of schedule of office, principals calendar and travel, and all scheduling and meeting support. Minimum Qualifications Required: 1. Bachelor's degree in business administration, management, or a field related to the position. 2. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) 3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required. Preferred Qualifications 1. An additional four(4) years of related experience. 2. Extensive knowledge and understanding about the administrative roles of the AVPAA and the VPAA to appropriately represent department administrative positions and managerial philosophies, and to effectively direct and administer all assigned duties and responsibilities. Knowledge, Skills and Abilities * Comprehensive knowledge about the organization of University Administration and university administrators to facilitate operations and services related to assigned duties and responsibilities, and about overall University operations/services/resources. * Comprehensive knowledge about operations and services administered by OVPAA to ensure programs and other departmental activities are directed and managed in compliance with university policies and procedures, and align with its high expectations for discretion, integrity, and professionalism. * Knowledge about policies and guidelines set forth in the following publications/resources: General Rules Concerning University Organization and Procedures; University of Illinois Statues; State of Illinois Statutes; UI Board of Trustees Bylaws; Business and Financial Policies and Procedures Manual; Travel Regulation Council Policies; Campus Administrative Manual; UIUC Employee Handbook; Policy and Rules for Civil Service Staff; Civil Service Statute and Rules; University Policy on Conflicts and Commitment of Interests; Labor and Employee Relations Office; AFSCME contract; and Handbook for Good Ethical Practice for Faculty and Staff at the University of Illinois. * Specialized computer skills including proficiency in the following programs/applications: Microsoft Office computer programs/applications, spreadsheets, and database software including Word, Excel, Access, PowerPoint, Outlook, and Internet Explorer. * Excellent keyboarding, grammar and proofreading skills, with strong emphases on accuracy and application of business and report writing techniques, to prepare correspondence and reports that have a professional presentation and reflect applicable formats. * Proficiency with office equipment including calculators, photocopiers, printers, digital scanners, and facsimile machines. * Strong interpersonal skills exemplified by tact, courtesy, and diplomacy that reflect positively on OVPAA in providing high quality services that align with University and unit work performance expectations. Ability to exercise good judgment and discretion in the performance of all assigned duties, and handling of highly confidential and sensitive information. * Ability to multi-task and prioritize work accordingly to meet stringent deadlines while handling numerous interruptions and appropriately responding to matters of urgency. * Self-motivation and initiative to develop new strategies and ideas to improve overall efficiency and effectiveness of office operations. Outstanding organizational skills to set up and maintain electronic and paper filing system. * Knowledge and respect of policies and procedures outlined for the University of Illinois and OVPAA. Appointment Information This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 2/23/2026. The budgeted salary range for the position is $80,000 to $105,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on January 12th. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Johanna Mayer at **********************. For questions regarding the application process, please contact ************. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu. Requisition ID: 1034103 Job Category: Professional and Administrative Apply at: *************************

Job details Salary $27-34 an hour Job Type Part-time **Only for American region** We need office help in our growing company. Lots of data entry in Quick books, Excel and online partners we use. Experience is a plus but we will train someone with good computer skills M-F 7am till 3:30 $27-34 depending on experience BENEFITS: Major Holidays paid, Vacation Pay, Employee discounts on products. No medical is currently available. Pay and advancement opportunities are available to help you pay your own. We hope to be able to offer medical in the future. JC Marketing is an Alaska Souvenir Distributor. We are located next to the Boys and Girls Club in Spenard. Send your resume to this ad and if you are selected for an interview. We will contact you by phone or email. Thank you!

Administrative Assistant I, Student Support Services/Project Success, Part Time, Search Extended JobID: 669 Support Staff Secretarial/Clerical/Administrative Assistant I Date Available: mid-January 2026 Additional Information: Show/Hide Description: Administrative Assistant to Project Success/Student Support Services, Part-Time Reports To: Director of Student Support Services/Project Success Salary Range: $16.50 to $17.49 per hour based on qualifications and experience; click link to view part-time benefits on page 2, Benefits At A Glance - Staff Position Summary: The Administrative Assistant is primarily responsible for the office management and administrative functions required to effectively implement policies and procedures and day-to-day operations relative to Project Success/Student Support Services. Qualifications: High School diploma or equivalent professional office management experience; strong technical skills, including experience working with Microsoft Office; and excellent organizational and oral/written communication skills required. Associate's Degree in clerical or office management; experience working with an ERP system; previous experience working in a higher educational institution; and event coordination/management experience preferred. Application Process: Complete online application by clicking on the "Apply" link shown above and include a resume and cover letter specifically addressing how your qualifications meet the duties and responsibilities outlined in the . A full job description is attached. Applications are accepted until the position is filled though priority will be given to applications received on or before Thursday, January 1, 2026. Employment is contingent upon criminal background check and skill set assessment; employment sponsorship is not available. AA/EOE

: Crown Equipment Corporation, one of the world's largest lift truck manufacturers, offers local support on a global scale with more than 15 manufacturing facilities worldwide and more than 500 retail locations in over 80 countries. Our global sales and service network provides our customers with a local resource for a wide variety of quality material handling equipment, fleet management solutions, warehouse products and support services to meet their needs anytime, anywhere. Job Posting External Job Duties Assist managers with hiring process by reviewing applications, scheduling interviews, processing pre-employment paperwork, administering pre-employment testing, scheduling pre-employment screenings, dispositioning applications, and preparing for new hires first day. Complete activities with new hire such as ensuring new hire orientation is completed and completing the I-9. Provide back-up support to local branch HR contact including payroll processing. Entering maintenance agreements into business system Assist with uniform ordering, van fleet management, I-pass, and plates. Support management with day-to-day activities. Prepare and maintain files. Greet visitors and answer incoming calls. Minimum Qualifications High school diploma or equivalent Less than 2 years related experience Preferred Qualifications Secretarial or computer coursework preferred Strong computer skills including experience with Microsoft Office Suite Excellent phone skills Must be detail oriented with strong communication and customer service skills Work Authorization: Crown will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas or who need sponsorship for work authorization now or in the future, are not eligible for hire. No agency calls please. Compensation and Benefits: Crown offers an excellent wage and benefits package for full-time employees. Current benefits being offered include: Competitive Wages. The anticipated starting pay range for the position is $20 to $23 per hour; however, skills and related experience will be taken into consideration, Health/Dental/Vision/Prescription Drug Plan with a company contribution to each, Health Savings Accounts and Flexible Spending Accounts, 401K Retirement Savings Plan: Crown matches 100% of the first 4% of your eligible pay you contribute to the plan. You are always 100% vested in the company matching contributions. Company paid Life and Disability Benefits as well as optional supplemental term life insurance offerings, Paid Parental Leave, 9 Paid Holidays, Paid Vacation accrued at a rate based on length of service and position, 24 Hours of Personal Leave per anniversary year, Birthday Pay for Non-Exempt employees, Tuition Reimbursement up to $5,250 per calendar year. EOE Veterans/Disabilities

Secretarial/Clerical Date Available: 12/15/2025

Secretary / Clerical/Department Secretary Date Available: ASAP Closing Date: Until Filled Position / Title: Elementary-Middle School Health Services Secretary B Bargaining Unit: DUSA Department/Location: Health Services Work Days: 211 Reports To: Building Principal and Supervisor of Health Services JD Revision Date: 12/15/2023 Supervises: N/A Function / Position Summary Provide office support to the nurse's office, students, employees, and visitors to ensure organized and efficient operations for the Heath Office. Monitor the daily operations of the Health Office and assist the nurse and Supervisor of Health Services with routine administrative tasks as directed. Exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student information in the school and community. Job Duties / Responsibilities Serve as first contact answering nurse's office phone. Create, maintain, and audit student records (physicals, immunization dates, dental and vision exams etc.) in compliance with nursing practice guidelines. Monitor student compliance with Illinois School Code. Communicate with the parents of noncompliant students to provide due dates for immunizations, physicals, and clinic information. Contact parents, medical facilities, and schools as required. Compile data for IWAS (ISBE Web Application Security) immunization/vision/dental reports. Assist on dental exam and/or vision and hearing screening days. Assist with scanning and transfer of incoming and exiting students. Other duties as assigned. Education High School Diploma or equivalent required. CPR/First Aid certification required with the first 90 days of employment. Experience / Knowledge Three (3) years of secretarial experience preferred. Knowledge of Infinite Campus, District Folder Tracking System, and ICARE preferred. Bilingual - Spanish/English - written/verbal preferred. Physical Demands Requires prolonged sitting or standing. Ability to lift up to 30 lbs. with proper technique Occasionally required stooping, bending, and reaching. SECRETARIAL CLASSIFICATION CRITERIA (As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education) CLASSIFICATION A (Proficiently demonstrates all criteria listed) Ability to communicate and interact with staff and co-workers in a professional manner Demonstrates positive customer service skills Demonstrates confidentiality Ability to work independently Ability to prioritize tasks Demonstrates organizational skills Keeps accurate filing Maintain appropriate inventories and online file management Able to use office machines (ex. laminator, fax, intercom, phone, copier) Accurate typing/keyboarding Working knowledge of computer programs Willingness and ability to learn CLASSIFICATION B (Proficiently demonstrates all criteria listed, including classification A) Perform reception duties Perform student attendance duties Utilize excellent written and verbal communication skills (parents, staff and students) Responsible for tracking and balancing building/department expenditures (if applicable) Working knowledge of computer programs Word and Excel Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.) Terms of Employment This is a 10-month position serving students at the elementary and/or middle school level. Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable. Travel within the district is required. Additional Information Hrs/Day: 7 (FT) Insurance and Pension Eligible

The Highlights: The Part-Time Research Assistant will report to the Director of the Center for Community Research. The Part-Time Research Assistant will help the Director with tasks as needed on the post-viral grant supported project. What You'll Do: Completes Center administrative tasks designated by the director. Trains with the Research Project Coordinator on grants administration. Schedules appointments and interviews. Administers and conducts interviews with participants. Enters data. Assists in the writing of manuscripts. Participates in weekly research meetings. What You'll Need: College degree (B.A. or B.S) required. Research experience in Psychology or a related social science field. Should have an interest in gaining experience to pursue a higher level of education. Some budgetary experience would be helpful. Must be reliable, task-oriented, and self-motivated Must have general computer knowledge and basic knowledge of Microsoft Office (i.e. MS Word, MS Excel, etc.) and SPSS Must be capable of coordinating daily tasks, communicating effectively, and working as directed Must possess strong writing skills This is a grant-funded position and is subject to the availability of grant funding. The anticipated hiring range for this position is: $16.69 per hour. The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget. Perks: Working for a stable and well-known University. Top choice medical, dental, and vision benefits. Retirement plan matching contribution of 10%. Tuition waivers for employees and dependents. Generous paid time off, sick time, holidays, floating holidays, and more! Part-Time Benefits For consideration, please include a resume and cover letter. Vincentian Mission: Guided by an ethic of Vincentian personalism and professionalism, DePaul compassionately upholds the dignity of all members of its diverse, multi-faith, and inclusive community. We seek to hire collaborative, open-minded, and dedicated professionals who are committed to advancing our university mission to making education accessible to all, with special attention to including underserved and underrepresented communities. Successful candidates thrive in an environment where ideas and perspectives representing a wide variety of cultures, backgrounds and experiences are welcome and supported. Required Background Check: Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check. DePaul University is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.

Job Description PAY RANGE: $15 to $25 / hour Compensation is determined based on your experience and qualifications. In addition to base pay, you may be eligible for overtime, commission, performance-based increases, and bonuses. Prairieland FS, Inc. is a full-service agricultural and energy supplier dedicated to providing high-quality products and services to improve customer profitability. We are committed to excellence and envision being the leading supplier of choice. Prairieland FS, Inc. is seeking a dedicated and detail-oriented Accounting Administrative Assistant to join our finance team, specializing in accounts receivable. The ideal candidate will manage customer invoicing, ensure timely receipt of payments, maintain accurate financial records, and support the accounting department with various administrative tasks. This role is essential in maintaining the financial health of our organization through efficient and accurate accounts receivable management. Key Responsibilities Generate and distribute customer invoices, ensuring accuracy and compliance with contracts and agreements. Process and record customer payments, including checks, electronic transfers, and credit card transactions. Maintain and update customer accounts, including contact information and payment terms. Reconcile accounts receivable transactions and resolve any discrepancies. Monitor and follow up on outstanding invoices, ensuring timely collections and reducing aged receivables. Assist in month-end and year-end closing processes, including account reconciliations and reporting. Prepare and distribute accounts receivable reports and analyses to management. Respond to customer inquiries and resolve payment issues promptly and professionally. Support the accounting team with data entry, filing, and administrative tasks. Ensure compliance with company policies, procedures, and regulatory requirements. Assist with internal and external audits related to accounts receivable. Required Qualifications and Skills High school diploma or equivalent; an associate degree or higher in accounting, finance, or a related field is preferred. Proven experience in an accounts receivable or similar accounting role. Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Office Suite, especially Excel. Strong attention to detail and accuracy in data entry and financial record-keeping. Excellent organizational and time management skills. Effective communication skills, both written and verbal. Ability to work independently and as part of a team. High level of integrity and ability to handle confidential information. Familiarity with accounting principles and practices. Provide Exceptional Customer Service Total Rewards Package Insurance - Medical, Dental, and Vision Financial & Savings - 401K Matching, Pension Company-Funded, FSA & HSA Voluntary and Miscellaneous Benefits - Accident, Air Evac, Critical Illness, Hospital Indemnity, Identity Theft Protection, Life, Short/Long-Term Disability Vacation and More - Paid Time Off (PTO), Holiday, Uniform Program, Discounts, Teamwork, Advancements/Service, Retirement Recognition Issue Date: 5/8/2025

Work Schedule: 100% FTE, Full time. Day shift, Monday - Friday 730-4pm. You will work at the UW Health Swedish American Hospital. Additional components of compensation may include: Evening, night, and weekend shift differential Overtime On-call pay At UW Health in northern Illinois, you will have: Competitive pay and comprehensive benefits package including: PTO, Medical, Dental, Vision, retirement, short and long-term disability, paternity leave, adoption assistance, tuition assistance Annual wellness reimbursement Opportunity for on-site day care through UW Health Kids Tuition reimbursement for career advancement--ask about our fully funded programs! Abundant career growth opportunities to nurture professional development Strong shared governance structure Commitment to employee voice Work Experience 2 years of secretarial experience. Required Our Commitment to Social Impact and Belonging UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Job Description UW Health in northern Illinois benefits

SummaryThe Administrative Assistant will manage the office and handle duties for upper management. This individual must be efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Duties may include fielding telephone calls, receiving & directing visitors, word processing, creating spreadsheets & presentations and filing, as well as supporting the tool house when needed. Extensive software skills including SAP, internet research abilities and effective communication skills are required. The individual should be resourceful, organized and a good problem solver. Assuring a steady completion of workload in a timely manner is key to success in this position. Essential Duties and Responsibilities · Maintain a clean and safe work environment at all times· General office administration, including but not limited to: Answer and direct phone calls, data entry, organize and schedule appointments, maintain contact lists, book travel arrangements, etc.· Plan meetings and take detailed meeting minutes · Assistance in the development of & maintain documents to complete production tasks in compliance with the Car History Book requirements as well as CRRC Quality standards· Report relevant information to Production Leadership to maintain effective lines of communication· Must be willing and able to support the tool house team when needed· Write and distribute email, correspondence memos, letters, faxes and forms · Assist in the preparation of regularly scheduled reports · Maintain filing & inventory management systems· Update and maintain office policies and procedures · Order office supplies as well as research new deals and suppliers · Submit and reconcile expense reports · Provide general support to leadership & visitors · Provide translation and interpretation as required· Act as the point of contact for internal and external clients · Perform any other work assigned by Production Leadership Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Competencies To perform the job successfully, an individual should demonstrate the following competencies:· Technical Capacity· Personal Effectiveness/Credibility· Thoroughness/Attention to Detail· Collaboration Skills· Communication Proficiency · Flexibility Work EnvironmentThis job operates in a professional office environment, production floor and outside the office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands This is largely a sedentary role; however, occasionally sending & receiving packages and some filing is required. This would require the ability to lift, stand, walk, bend, twist, reach and open filing cabinets as needed. Education and/or ExperienceRequired Education and Experience · Must be able to read, write, understand, translate and communicate effectively in English & Mandarin· 1-2 years' experience as an Administrative Assistant · High School Diploma or GED· Proficient understanding of MS Office Preferred Education and Experience· Experience with SAP is a plus· 3+ years of experience as an Administrative Assistant · Bachelor's degree· Advanced aptitude with MS Office We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The Production Administrative Assistant is responsible for providing both operational and administrative support to the production area. This role ensures proper tracking of attendance, turnover, position coverage, and safety compliance, while maintaining smooth communication between employees and supervisors. It combines floor support with report management to help production run efficiently. Responsibilities: Monitor staff performance and attendance on the production floor. Track attendance, employee turnover, and fill ratio. Generate, update, and analyze reports related to staff and production. Receive and guide new employees to ensure smooth onboarding. Follow up on incidents and accidents in the production area, ensuring proper documentation and reporting. Maintain constant communication with supervisors and team leaders to address workforce issues. Support safety and orientation activities. Assist with general administrative tasks to support production operations. Requirements: High school diploma or technical degree (preferred). Experience in administrative or HR roles within production environments. Intermediate proficiency in MS Office (Excel, Word, PowerPoint). Ability to generate and analyze reports. Strong oral and written communication skills. Willingness to work both on the production floor and in the office. Organization and follow-up. Attention to detail. Proactivity and problem-solving. Teamwork. Results-oriented mindset.

Felix is a luxury lifestyle magazine currently serving Chicago, Los Angeles and New York. The pages of this glossy publication cover the latest trends in fashion, fine dining, nightlife, arts and culture. Featuring ultra luxe fashion profiles, restaurants, and the season's must-have accessories from the world's top writers and stylists. Luxe Media, LLC and Felix Magazine are the marketing names of The Aparecio Foundation, NFP (“TAF”). Luxe Media, LLC. is committed to developing a fun and productive work culture that is conducive to positive results! We offer a uniquely open environment that demands initiative and imagination from every single team member that are heard, tested, and genuinely empowered to lead by example and create lasting impacts on our organization, its programs, and the community. This is an internship/volunteer opportunity with standard industry sales Commission Only. Job Description The job of the editorial assistant is to work with the Editor in chief of Felix Magazine. Qualifications Tasks: Prepare memos, letters, and other documents, using word processing, spreadsheets, database, or presentation software Answer phone calls and direct calls to appropriate parties or take messages. Attend meeting to record minutes Qualifications: Technology skills (Microsoft office, basic computer skills, phone skills, scanners, photocopiers) Fluent in English Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources. Active listener: Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Service oriented: actively looking for ways to help people Exhibits integrity and trust Education Some Bachelor's degree or Associate's degree High School diploma or equivalent Additional Information All your information will be kept confidential according to EEO guidelines.

Felix is a luxury lifestyle magazine currently serving Chicago, Los Angeles and New York. The pages of this glossy publication cover the latest trends in fashion, fine dining, nightlife, arts and culture. Featuring ultra luxe fashion profiles, restaurants, and the season's must-have accessories from the world's top writers and stylists. Luxe Media, LLC and Felix Magazine are the marketing names of The Aparecio Foundation, NFP (“TAF”). Luxe Media, LLC. is committed to developing a fun and productive work culture that is conducive to positive results! We offer a uniquely open environment that demands initiative and imagination from every single team member that are heard, tested, and genuinely empowered to lead by example and create lasting impacts on our organization, its programs, and the community. This is an internship/volunteer opportunity with standard industry sales Commission Only. Job Description The job of the editorial assistant is to work with the Editor in chief of Felix Magazine. Qualifications Tasks: Prepare memos, letters, and other documents, using word processing, spreadsheets, database, or presentation software Answer phone calls and direct calls to appropriate parties or take messages. Attend meeting to record minutes Qualifications: Technology skills (Microsoft office, basic computer skills, phone skills, scanners, photocopiers) Fluent in English Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources. Active listener: Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Service oriented: actively looking for ways to help people Exhibits integrity and trust Education Some Bachelor's degree or Associate's degree High School diploma or equivalent Additional Information All your information will be kept confidential according to EEO guidelines.