Administrative assistant jobs in Indiana - 781 jobs

Nmble Medical has partnered with a leading pediatric dental practice dedicated to providing exceptional oral healthcare in a fun, caring, and comfortable environment for children. We believe in creating a positive experience for every family that walks through our doors, and our team is the key to making that happen. We are seeking a dynamic and experienced Front Office Manager to join our team and help us maintain our high standards of patient care and operational excellence. Key Responsibilities Assist in managing, training, and mentoring front office staff, including receptionists and scheduling coordinators. Foster a positive and collaborative team environment. Serve as a point of contact for patient inquiries, concerns, and feedback. Ensure a warm, welcoming, and professional atmosphere for all patients and their families. Oversee the patient scheduling system to optimize schedules. Manage and troubleshoot scheduling conflicts, cancellations, and no-shows. Assist with verifying patient insurance coverage, processing claims, and managing patient accounts. Handle financial arrangements and ensure accurate billing procedures. Maintain and organize patient records in compliance with HIPAA regulations. Identify opportunities to improve front office workflows and efficiency. Develop and implement protocols to enhance the patient experience and operational effectiveness. Generate and analyze reports on key performance indicators. Qualifications Minimum of 3-5 years of experience in a dental or medical office setting. Strong knowledge of dental practice management software (e.g., Dentrix, Open Dental, Eaglesoft). Familiarity with dental insurance plans, billing codes (CDT), and claims processing. Excellent communication, interpersonal, and problem-solving skills. Proven ability to lead and motivate a team. Proficient with Microsoft Office Suite (Word, Excel, Outlook). A friendly, patient, and professional demeanor, especially when interacting with children and parents. The Front Office Manager will work closely with the Practice Manager to oversee the day-to-day administrative and front office operations of the practice. This role is crucial in ensuring a seamless patient experience from scheduling to check out. The ideal candidate will be a highly organized, detail-oriented leader with excellent communication skills and a passion for working with children and their families.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Secretarial/Clerical/Secretary - 12-Months Date Available: 5/29/26 Closing Date: Until Filled 240 days/year 40 hours/week Applicant will: provide assistance to front office secretaries be responsible for HR duties prepare documents for hiring process of staff retain and be responsible for records be responsible for copiers/postage machine be responsible for all documentation involving professional leaves and bus transportation be event coordinator for Top 20 and Honors Day assist guidance with Commencement all other duties assigned by administration Applicant must be able to: multi-task communicate well with students, parents, staff and administration have strong confidentiality strengths This position does offer insurance.

Classified/Secretary - Building Secretary Date Available: TBD Closing Date: Open until filled Position Purpose Under the direct supervision of the principal or other administrator, and as assigned by the School Executive Secretary, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees. Essential Functions Prepares, copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees and/or parents regarding activities, events or other work-related matters. Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. Assists in maintaining documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Assist visitors to the office, including students, parents, substitutes teachers, and others. Responsible for assigning substitute teachers Answers telephone calls, and provide information and assistance to callers. Distribute incoming mail appropriately; sends outgoing mail. Uses discretion in situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. (Ie, principal, nurse, counselor) Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. Maintains all enrollment records and reporting for attendance. Records incident reports in PowerSchool and maintains monthly PBIS report. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computer, copy machine, fax machine, telephone, printer. Travel Requirements Limited travel to and from meetings may be required. Knowledge, Skills and Abilities Ability to describe problems and work orally or in writing to supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to take initiative on individual and team tasks. Ability to multi-task in a fast-paced work environment. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software and internet-based applications (e.g., Word, Excel, PowerPoint, Google Drive, etc.). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Organizational and time management skills. Work area must be orderly and clutter-free. Knowledge of office management procedures. Physical and Mental Demands, Work Hazards Works in standard office and school building environments. Qualification Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: Graduation from high school. 100+ WPM desirable. Successful experience with office management preferred. Terms of Employment: Less than 12 month, 195 days 8 Hours per day Full Benefits Grade 10 on Classified Staff Salary Matrix Other conditions and stipulations as listed in the classified staff handbook Starting Hourly Rate Placement: $18.22-$21.14 based on experience An additional $1 per hour will be paid from referendum funds Hiring Manager: Jeff Backmeyer - *************************

ADMINISTRATIVE ASSISTANT - FOOD & ENVIRONMENTAL Department: Health - Food, Tattoo, Pollution, Lead, Lodging, Swimming Pools FLSA Status: Non-Exempt Classification/Level: Office B3 Date Last Reviewed: 02/25 Under the direction of the Director of Food and Consumer Protection Services, the Administrative Assistant performs a range of clerical, data entry, and receptionist duties, while providing essential support to various divisions within the Health Department. Customer service is the core focus of this role, requiring constant interaction with the public and staff to address inquiries, process requests, and ensure departmental needs are met. This position is covered by due process as defined by The Board of Commissioners of the County of Allen Employee Handbook. ESSENTIAL FUNCTIONS: Receives and responds to questions and complaints from the general public either through a multi-line telephone or in person regarding all areas of the Health Department. Provides excellent customer service to the public by informing, educating and answering their questions/concerns and meeting their needs regarding departmental policies and procedures. Takes complaints, enters them into various records systems and ensures appropriate assignment to other personnel for follow-up. Assists members of the public and other agencies with information related to internal ordinance requirements, requirements pertaining to soil testing reports, onsite sewage system permits, water and air pollution concerns and testing, swimming pools, tattoo/body piercing facilities, food establishments, lodging facilities and childhood lead issues. This position will be cross-trained in all support areas needed and work in each division's topic matter will be assigned among staff as needed. Receives and reviews various applications, plans, fees, and other documents for accuracy and completeness and forwards to the appropriate division as directed for additional processing and review. Generates receipts for payments, enters information in software platform, and assists with daily monetary balancing and other reporting. Assists clients through the permitting process for various ordinance requirements such as food establishments, lodging facilities, tattoo/body piercing, septic systems and swimming pools - all of which requires a great deal of accuracy and detailed data entry. Assembles various inspection reports, documents, test reports and other paperwork as needed in response to public records request needs Maintains and continually updates a large variety of records/files such as permits, inspections reports, permit renewals, receipts, and many other Departmental documents and information. This may include special assignments related to scanning, purging and maintaining records in various methods/media. Trains on and assists department personnel in using filing/records system(s) as needed to ensure efficient retrieval of records. Responsible for maintaining, scanning, indexing, and continually updating the electronic and hard copy filing system(s) for all Indiana Department of Environmental Management (IDEM)-related public records. Fulfills Phase 1 environmental records assessment requests from the public and business professionals. Processes incoming and outgoing mail, transports mail to various areas when needed, and distributes mail and packages to personnel as appropriate. Prepares and creates a variety of departmental correspondence, permits, and reports including creating and updating database files, and researching and gathering information for monthly and annual division reports and permitting needs. Assists with packaging items as directed for outreach distribution and assists other departmental staff as needed including working on a variety of special projects. Performs all other duties as assigned, including overtime as required. REQUIREMENTS: High School Diploma or GED required Minimum of one year of clerical and/or customer service experience in an office or public-facing environment Excellent customer service skills, including the ability to remain professional, courteous, and patient while addressing public inquiries, complaints, and concerns Strong verbal and written communication skills with the confidence and ability to interact with the public daily Ability to learn, retain, and accurately explain departmental policies and procedures related to environmental health regulations, including food establishments, tattoo/body piercing facilities, swimming pools, lodging facilities, septic systems, and pollution control Proven ability to multitask and work efficiently in a fast-paced environment with frequent interruptions, distractions, and interactions with the public Strong attention to detail and accuracy when handling documents, records, payments, and data entry Ability to maintain strict confidentiality of departmental records, sensitive information, and public requests Strong teamwork skills, with the ability to collaborate effectively in a close office environment while also working independently on assigned tasks PERFORMANCE EXPECTATIONS: The Administrative Assistant is expected to perform clerical, data entry, and receptionist duties with accuracy, efficiency, and professionalism while providing exceptional customer service to both the public and internal staff. This role requires the ability to manage multiple tasks, respond to inquiries promptly, and maintain strict confidentiality of departmental records. The assistant must adapt to frequent interruptions, work collaboratively within a team-oriented environment, and effectively apply departmental policies and procedures in daily operations. RESPONSIBILITY: The Administrative Assistant is responsible for performing clerical, data entry, and receptionist duties while supporting various divisions within the Health Department. This role involves handling public inquiries, processing permits and records, and managing correspondence while ensuring compliance with departmental policies. Responsibilities also include verifying and providing information related to permit issuance, reviews, inspections, and sewer connections. The assistant must maintain accurate documentation, uphold confidentiality, and provide excellent customer service while effectively managing multiple tasks in a fast-paced environment. PERSONAL WORK RELATIONSHIPS: The Administrative Assistant interacts frequently with the public, county employees, and various governmental agencies to provide information, process requests, and ensure compliance with departmental policies. WORKING CONDITIONS/PHYSICAL DEMANDS: The administrative assistant works in a standard office environment with frequent sitting, typing, and document handling. This role requires strong attention to detail and the ability to focus despite frequent interruptions. Physical tasks may include lifting up to 20 pounds, bending, reaching, pushing/pulling, and occasional climbing. The position also involves prolonged computer use, proofreading, and monitoring office equipment, requiring both mental and visual effort. Prolonged sitting and computer use for data entry and customer service. Frequent repetitive motions like typing and filing. Occasional lifting, carrying, and reaching for files and supplies. The description below outlines the physical requirements specific to the Administrative Assistant's role: PHYSICAL REQUIREMENTS Occasionally = 1 to 2 hours Frequently = 3 to 4 hours Repeatedly = 5 to 6 hours Continuously = 7+ hours Sitting X Standing X Walking X Fine Motor Skills X Gross Motor Skills X Repetitive Motions X Lifting X Carrying X Pushing/Pulling X Physical Endurance X SUPERVISION: This position does not supervise other employees. LICENSING: National Incident Management System (NIMS) certification upon employment as required for all public health staff. Valid Driver's License and ability to legally operate a motor vehicle for county duties. IMMEDIATE SUPERVISOR: This position reports to the Director of Food and Consumer Protection Services. HOURS: 8:00 AM to 4:30 PM, standard 37.5-hour workweek, with the ability to respond to emergencies on a 24-hour basis in the event of a public health emergency or disaster. EEO CATEGORY: 0806 WORKERS'S COMP CODE: 8810

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Assist Corporate departments in their functions by providing administrative support. Essential Duties and Responsibilities Individual must be able to perform the essential duties with or without reasonable accommodation. Provide support to assigned area, serving as first point of contact for incoming/overflow calls, messages, and visitors. Perform administrative and technical duties to include resource scheduling, travel planning and expense reporting. Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations. Use judgment to determine which require priority attention. Act as backup to receptionist. Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, document development. Assist with preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint. Coordinate meeting needs and maintain meeting rooms to include food/drink replenishment. Monitor and stock supplies, kitchens, and other areas as needed. Establish and maintain files relevant to the department. Undertake special assignments as designated by management. Carry out other duties within the scope, spirit, and purpose of the job. Take reasonable care for the safety and health of yourself and others. Report workplace hazards, injuries, or illness immediately. Education, Experience & Ability Requirements Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job. Demonstrates proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook. Demonstrates ability to maintain a high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality. Ability to work overtime as needed, to include holidays and weekends. Additional Qualifications Must have the ability to provide documentation verifying legal work status. Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries. Ability to understand and comply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines. Working Conditions For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice

Job Information State of Tennessee Job Information Opening Date/Time01/13/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$2,896.00 - $4,331.00Salary (Annually)$34,752.00 - $51,972.00Job TypeFull-TimeCity, State LocationMemphis, TNDepartmentCorrection LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, PROBATION AND PAROLE FIELD SUPERVISION DIVISION, SHELBY COUNTY This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position Qualifications Education and Experience: Education equivalent to graduation from a standard high school. OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year for year basis. Necessary Special Qualifications: Positions within the Division of Rehabilitation Services of the Department of Human Services will be required to: 1. Complete a criminal history disclosure form in a manner approved by the appointing authority; 2. Agree to release all records involving their criminal history to the appointing authority; 3. Supply a fingerprint sample prescribed by the TBI based criminal history records check; 4. Submit to a review of their status on the Department of Health s vulnerable persons registry. Overview Under general supervision, is responsible for typing and clerical work of average difficulty; and performs related work as required. This is the entry working class in the secretary sub-series. An employee in this class is responsible for performing a variety of secretarial science duties. This class differs from Administrative Secretary in that an incumbent of the latter performs more complex secretarial duties and duties of wider scope and impact. Responsibilities * Prepares a variety of materials including correspondence, memoranda, abstracts, spreadsheets, various reports, and other items. Reviews materials for spelling, grammar, and makes suggestions for improvements where appropriate. * Communicates with customers through phone, email, and/or in-person to provide assistance and direction regarding policies, procedures, and agency information. * Gathers information from various sources such as files, the internet, and databases for meetings, interviews, presentations, and to perform other administrative tasks. * Performs various administrative tasks including but not limited to creating documents for internal/external communications, filing, auditing documentation for accuracy and completion, monitoring inventory levels, maintaining calendars, and disseminating information. * Inspects office equipment to ensure proper working condition. Competencies (KSA's) Competencies: * Manages Ambiguity * Nimble Learning * Communicates Effectively * Interpersonal Savvy * Decision Quality Knowledges: * Customer and Personal Service * Clerical * English Language * Mathematics Skills: * Active Learning and Listening * Reading Comprehension * Social Perceptiveness * Time Management * Writing Abilities: * Oral Comprehension & Expression * Speech Clarity & Recognition * Written Comprehension * Memorization Tools & Equipment * Computers * Copier/Scanner/Fax Machine * Various Office Equipment (i.e. Postage Meter, Laminating Machine) * Telephone * Audio & Visual Equipment

Secretarial/Clerical/Secretary - School Year Date Available: 07/21/2025 Closing Date:

If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. Postpartum rounding starts at 6am, clinic 9am - 4pm 16 - 18 patient encounters per shift Level 3 NICU with approximately 2000 deliveries annually Work with inpatient laborist for delivery management IUD/Nexplanon insertion/removal, colposcopy, endometrial biopsy Must perform emergent gynecological surgical procedures 2 weeks per month or more schedule 1000 deliveries per year for provider Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO " Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Responsible for ensuring efficient and effective flow of information within the Neuroscience Department, for scheduling patients, for all aspects of business operations and record keeping, and for providing technical office support, as needed. Responsibilities PRINCIPAL DUTIES AND RESPONSIBILITIES (*Essential Functions) Completes assigned prior authorizations, medical necessity and appropriate correspondence, and works with staff for needed information. Enters EMR data timely and accurate. Faxes, Scans, files and retrieves medical records in accordance with regulatory standards. Performs receptionist duties in a professional and courteous manner, and notifies staff of customer arrival. Processes Co-pays and payments though EMR accurately. Provides telephone coverage for Neuro EDX and NSI. Answers the telephone in a courteous manner and takes messages accurately. Schedules appointments and tests for multiple physicians, nurse practitioner and neurotheraputes for services provided within the Neuroscience Institute. Ensures accurate registration. Ensures a clean and orderly environment and ensures that all systems are functional. Works with various departments of the hospital to achieve practice operational goals. Prepares and processes any administrative communications between the department and other areas. Performs other duties as needed and/or assigned. Qualifications JOB SPECIFICATIONS (Minimum Requirements) KNOWLEDGE, SKILLS, AND ABILITIES * Demonstrates excellent oral and written communication skills. * Demonstrated high level of discretion, integrity, confidentiality and professionalist must be maintained. * Excellent interpersonal, telephone, typing and customer service skills. * Advance computer skills and proficient with software applications to enter data into the computer system. * Ability to work independently and in a team environment. * Ability to type 60 wpms. EDUCATION * High School Diploma/GED Equivalent Required * 2 Office Related Required STANDARDS OF BEHAVIORMeets the Standards of Behavior as outlined in Personnel Policy and Procedure #1, Employee Relations Code.CONFIDENTIALITY/HIPAA/CORPORATE COMPLIANCEDemonstrates knowledge of procedures for protecting and maintaining security, confidentiality and integrity of employee, patient, family, organizational and other medical information. Understands and supports the commitment of Methodist Hospitals in adhering to federal, state and local laws, rules and regulations governing ethical business practices for healthcare providers.DISCLAIMER - The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS! At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives. In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential. Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential. A SPECIAL EDUCATION SUPPORT CAREER IN IPS OFFERS... Purpose and Impact: * Empowering Student Growth: Special Education Support Staff play a vital role in ensuring students with disabilities receive the care, assistance, and individualized attention they need to thrive. Your work fosters independence, confidence, and success. * Ensuring Access for Every Learner: At IPS, we are committed to removing barriers and providing the tools and support necessary to help all students succeed. You will be a champion for students, creating accessible learning experiences that meet diverse needs. * Collaborative Teamwork: You will work closely with Special Education Teachers, therapists, and general educators, ensuring that students receive comprehensive, coordinated support in and out of the classroom. Professional and Personal Growth: * Specialized Training & Development: IPS invests in Special Education Support Staff with targeted professional development, training in behavioral strategies, and ongoing mentorship opportunities. * Career Advancement Opportunities: Whether you are just beginning your career or looking to grow within the field, IPS offers pathways for advancement, including leadership opportunities and additional certifications. Work-Life Balance and Well-being: * Comprehensive Benefits: IPS provides competitive pay and access to robust health insurance, retirement plans, and wellness programs designed to support you and your family. * Supportive Work Environment: We value our Special Education Support Staff and ensure you have the tools, training, and community to succeed while maintaining a balanced and fulfilling career. WHAT WE EXPECT... Commitment to Excellence: * High Standards for Student Support: We expect our Special Education Support Staff to provide thoughtful, high-quality assistance that helps students grow academically, socially, and emotionally. * Ensuring Every Student Has What They Need to Succeed: IPS is committed to helping all students access the education, resources, and support they need to reach their full potential. You will play a key role in creating a welcoming, respectful, and encouraging learning environment. Resilience and Passion: * Dedication to Students: Supporting students with special needs requires patience, flexibility, and a strong commitment to their success. You will help ensure that students receive the tools and guidance they need to meet their goals. * Adaptability in a Fast-Paced Environment: Each day brings new challenges and opportunities. You must be resourceful, creative, and solution-focused, always working to provide the best possible experience for students. Professional Integrity: * Strong Communication and Collaboration: Upholding professionalism and clear communication is critical. You will work closely with families, teachers, and specialists to ensure students receive the support they need. * A Team-Oriented Approach: Special Education is a shared effort. IPS looks for support staff who work well in a team setting, bring a positive attitude, and foster strong relationships with students, colleagues, and families. JOIN US Indianapolis Public Schools is more than a workplace-it's a community where purpose, impact, and belonging come together to help Prove What's Possible in your career and in our schools. If you're ready to make a difference, advocate for students, and bring excellence to Special Education, IPS is the place for you. SUMMARY OF OPPORTUNITY IPS is seeking passionate Special Education Assistants committed to ensuring all students with disabilities receive the support they need to thrive academically, socially, and emotionally. Our Special Education Assistants play a critical role in providing direct student support, implementing IEPs and accommodations, and collaborating with teachers, therapists, and school staff to create an inclusive learning environment. ROLE • KEY RESPONSIBILITIES • GRADE LEVEL(S) • LICENSURE & CREDENTIALS PART TIME (17.5 hours per week) Special Education Assistant - Additional Adult Support * Provide one-on-one or small group support for students with intensive needs • Help facilitate academic, behavioral, and social interventions • Assist students with mobility, sensory, or communication needs • Collaborate with teachers, therapists, and school staff Early Childhood, Elementary, Middle, High * 45 college credits OR passing score on the ParaPro Praxis Test • Experience with behavioral support & adaptive strategies preferred NEXT STEPS Review each opportunity carefully to determine which roles align with your skills and experience. Submit a single application, indicating all positions of interest and school preferences. Be prepared for a selection process that ensures the best fit between your expertise and the needs of our students. ADDITIONAL INFORMATION * FLSA Classification: Exempt * Remote Work Eligibility: Not eligible * Physical Requirements: This role requires standing, walking, sitting, reaching, and occasionally lifting up to 50 lbs. Reasonable accommodations will be ` provided as necessary. *************************************************************

Job DescriptionBenefits: 401(k) matching Employee discounts Health insurance Opportunity for advancement Paid time off About Vans Home Center Vans Home Center is a trusted, family-owned retailer serving Indiana communities with furniture, appliances, mattresses, and flooring for over 52 years. We work closely with homeowners, builders, and installers to deliver high-quality products and exceptional service. Our flooring department plays a key role in that mission, and we are looking to add a detail-oriented professional to support our growing installation and service operations. Position Overview The Flooring Admin / Scheduler is a critical support role within Vans flooring operations. This position helps manage flooring installation projects from order review through scheduling, installation, and post-install service. The ideal candidate is highly organized, customer-focused, responsive, and comfortable coordinating between clients, installers, builders, and manufacturers to ensure a smooth experience from start to finish. Key Responsibilities Assist in managing new flooring installation projects from order review through completion Review flooring orders for accuracy, completeness, and readiness for release Create purchase orders and release them to Vans procurement team Schedule flooring installations and coordinate timelines with installers, clients, and builders Serve as a primary point of contact for installers, clients, and builder partners Act as the primary point of contact for all flooring warranty and service issues Work directly with clients and flooring manufacturers Coordinate service visits and warranty repairs Follow through to ensure issues are resolved quickly and professionally Render basic flooring and shower layouts (training provided; prior experience a plus) Track project details and proactively follow up to ensure deadlines and service commitments are met Communicate clearly and professionally to resolve scheduling, installation, or warranty-related issues Maintain accurate records and documentation throughout the project lifecycle Required Skills & Qualifications Highly detail-oriented with strong follow-up and organizational skills Customer servicedriven with a client-first mindset Strong written and verbal communication skills Proven problem-solving ability and comfort handling service-related issues Comfortable working on a computer and able to learn new software quickly Highly responsive and able to manage multiple priorities in a fast-paced environment Team-oriented and able to work closely with installers, builders, and internal teams Preferred Qualifications Prior experience in the flooring industry strongly preferred Experience scheduling installations or coordinating trade services Familiarity with SketchUp or similar drawing/rendering software is a plus Why Join Vans? Join a stable, family-owned company with deep roots in the community Work in a collaborative, service-driven environment Opportunity to grow skills in operations, scheduling, and project coordination Competitive pay and benefits based on experience If you take pride in organization, follow-through, and delivering great service, wed love to hear from you. Apply today to join the Vans Home Center team.

The Global Education Senior Office Assistant is an experienced student with a strong knowledge of the Study Abroad offerings at Saint Mary's College. The Senior Office Assistant is the first contact for guests entering the Global Education Suite and has an important role in helping to recruit current and future students to Saint Mary's College Study Abroad Programs. The Senior Office Assistant has a strong understanding of the process to apply and go abroad on a Saint Mary's study abroad program.

BASIC FUNCTION: Perform a variety of secretarial; basic accounting and administrative assistant duties to relieve the Principal of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate flow of communications, correspondence and information for the Principal. Process evaluate and record various transactions; maintain, balance, reconcile and adjust assigned accounts, payables and receivables. QUALIFICATIONS: Any combination equivalent to: graduation from high school and four years of increasingly responsible clerical or accounting experience. The employee must have strong office, computer, public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology, practices and procedures of assigned office. ESSENTIAL FUNCTIONS: Provide confidential secretarial and administrative support services to the Principal; assure smooth and efficient office operations; assist with coordinating and assure proper and timely completion of office projects and activities; plan, coordinate and organize office activities and coordinate flow of communications and information; establish and maintain filing systems; request Certified and Classified Substitutes; provide back-up health services, administer basic first aid to students, dispense medication in accordance with FWCS policies and physician instructions when nurse is not in the building; receive, sort, and route incoming mail as needed. Serve as the primary secretary to the Principal and Assistant Principal; compose, independently or from oral instructions, note or rough draft, a variety of correspondence; review, revise, edit, format and proofread a variety of documents and information; provide public relations and liaison services; initiate, screen and receive telephone calls; take, retrieve and relay messages as needed; respond to requests, complaints and questions from staff and the public. Receive visitors, including administrators, staff, students and the public; provide assistance or direct to appropriate staff; exercise independent judgment in resolving a variety of issues and problems; communicate Principal's instructions to students, parents and staff; refer difficult issues to the Principal. Perform a variety of clerical accounting duties in support of assigned functions as required; prepare and maintain ECA, Corporation and other reports; record daily attendance of students; enroll and withdraw students in Power School and maintain student files; process and evaluate a variety of forms, applications and documents; prepare, record timesheets, process, verify and submit payroll information; prepare, verify and process IRS Forms W-9 and 1099 information. Collect, receive, verify, balance and process incoming cash and monies; process receipts, deposits, payables and checks for Extracurricular Account (ECA); balance financial accounts, Corporate and ECA funds, and ECA Bank Account; enter textbook rental receipts and fines; compile information and prepare Title 1, End of Semester and Year, Education Material Fee, 1099, equipment purchases, gifts-grants-donations ECA reports. Maintain appointment, project and activity schedules and calendars; coordinate travel arrangements and reservations as necessary; process claims and reimbursements as required; coordinate, attend, reserve facilities and equipment for a variety of meetings and events as assigned; compile and prepare agenda items and other required information and materials for meetings and other events; take, transcribe and distribute minutes as directed. As assigned, monitor inventory levels of office and school supplies and equipment; order, receive and maintain appropriate levels of inventory; prepare and process FWCS vouchers and purchase orders, invoices and requisitions and arrange for payments as required. Perform related duties as assigned by the Principal to meet the particular needs of the building/unit. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able push, pull, lift and carry up to 25 pounds.

The University of Evansville (UE) is seeking a highly organized, professional, and proactive Administrative Associate to provide high-level support to the Dean of the College of Business & Engineering. This role is essential to the efficient functioning of the Dean's Office and supports the College's academic, administrative, and external engagement initiatives. If you are a detail-oriented professional who handles sensitive information with discretion and thrives in a collaborative environment, we encourage you to apply. As a full-time role, this is eligible for the University's comprehensive benefits package, including tuition remission for the employee and eligible dependents, making it an excellent opportunity for candidates seeking both professional growth and long-term institutional engagement. Applications received on or before January 21st, 2026 will receive priority consideration. Projected Start Date: February 9th, 2026 Key Responsibilities The Administrative Associate to the Dean of the College of Business and Engineering serves as a key ambassador for the College and a primary point of contact for the Dean's Office. The main duties will include: * Executive Support: Manage the Dean's calendar, coordinate meetings, and prepare agendas, briefing materials, and meeting summaries. Draft, edit, and manage high-level correspondence and communications on behalf of the Dean. * Administrative Operations: Oversee daily office operations, maintain organized filing systems (physical and digital), and ensure compliance with university policies and accreditation standards. * Financial Tracking: Monitor and track budgets for the College, process purchase orders and reimbursements, and assist with grant-related purchases and compliance. * Event Planning & Coordination: Plan logistics for retreats, advisory board sessions, student events, and special programs, including catering, technology, and materials. * Communication & Outreach: Serve as a liaison with the Provost's Office, Marketing, and Advancement. Assist in communications with industry partners, community organizations, and donor engagement efforts. * Special Projects & Accreditation: Support AACSB (Business) and ABET (Engineering) accreditation tasks, manage MOUs for academic partnerships, and coordinate related logistics. * Student Support: Assist students seeking guidance from the Dean's Office and support administrative tasks related to scholarships and student organizations. * ECTE Support: Provide up to eight hours per week of dedicated support to the Eykamp Center for Teaching Excellence (ECTE), including event setup, record keeping, and new-faculty orientation support. Required Qualifications * Skills: Strong organizational, time-management, and communication skills. * Professionalism: Ability to manage multiple priorities and work independently with accuracy and professionalism. * Technology: Proficiency with Microsoft Office Suite and a willingness to learn university systems such as Colleague and Slate. * Stakeholder Engagement: Demonstrated ability to work effectively with diverse internal and external stakeholders, including faculty, staff, students, and donors. Preferred Qualifications * Education: A Bachelor's degree is preferred. * Experience: Prior administrative or executive support experience. Why Join the University of Evansville? We are looking for candidates who resonate with the University of Evansville's mission and values. This position offers a unique opportunity to work at the intersection of Business and Engineering, supporting institutional growth and student success. You will be part of a supportive team that values excellence and innovative collaboration. This position is eligible for full benefits, including tuition remission for employees, spouse, and dependents. How to Apply Interested candidates should submit a resume, cover letter, and a list of three references via the University of Evansville's employment portal: *********************************************** App.cfm. The University of Evansville expects all members of its community to treat each other with respect and civility. Harassing behaviors directed towards any member of our community will not be tolerated. As part of its commitment to non-discrimination, the University specifically prohibits harassment based on any other characteristics set forth in its nondiscrimination statement as follows: including race, color, gender, gender identity and expression, sexual orientation, creed or religion, national origin, age, disability, veteran status and all federally protected groups/classes. Any form of harassment undermines the mission of the University and negatively impacts the University community as a whole.

Creative Assistant Reports to: Graphic DesignerLocation: Indianapolis, IN Status: Internship, Exempt Dates: February 4, 2026 - September 30, 2026 Hours: 40+ hours per week in addition to all Indians home games and public events Pay: $1,750 monthly stipend Develop creative for online and offline channels that brings the Indianapolis Indians brand to life in service of business objectives. Provide visual design support for internal departments, including but not limited to ticket sales, corporate sales, marketing, operations, and video presentation. Responsibilities Develop various design concepts from initial idea to final execution Assist the marketing/social team in capturing content, including interviews, video shoots, photography sessions, on-field gameday action, and event documentation Partner with internal creatives, Indians staff, and external partners to foster a collaborative process, environment and culture of creative excellence Tag and archive photography Edit in-game content for social media Assist field operations with field maintenance - pulling tarp, clearing fireworks, etc. Assist marketing department with grassroots efforts including distributing materials around the community and tabling events Game day shuttle and front desk shifts in season, as assigned, on a rotating schedule. Assist communications team with external events, as needed. Assist with public and private stadium events, as needed, including the Victory Field Classic, City/County Championships, IHSAA State Finals, etc. Other duties as assigned Minimum Qualifications Recent college graduate with a bachelor's degree or currently enrolled as a senior in a college/university. Applications without a professional portfolio will not be considered. Must have proven experience in creative design. Ability to work nights, weekends and holidays as required. Skills & Abilities Working knowledge of Adobe Creative Suite applications InDesign, Photoshop, Illustrator Experience in video production including capturing content and editing with Adobe After Effects and Premiere Pro strongly preferred Comfortability shooting and editing photography is highly desirable Knowledge and enthusiasm for sports is preferred Ability to work up to 14 hours per day, up to 100 hours per week (in-season). About the Indianapolis Indians The Indianapolis Indians are the professional Triple-A baseball club affiliate of the Pittsburgh Pirates. In continuous operation since 1902, the organization believes in creating affordable and memorable experiences for fans so they can grow closer together with family, friends, and the community through the game of baseball. The Indians play their home games at Victory Field, a 13,750-seat ballpark located in downtown Indianapolis and White River State Park. The venue opened in 1996 and has received numerous national accolades as one of the best minor league ballparks in the United States. The team has led Minor League Baseball in combined total attendance over the past 14 seasons. In 2018, the organization was recognized as Ballpark Digest Team of the Year. It was also named a 2019 Best Places to Work by the Indiana Chamber of Commerce. Equal Opportunity Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

ADMINISTRATIVE ASSISTANT - FOOD & ENVIRONMENTAL Department: Health - Food, Tattoo, Pollution, Lead, Lodging, Swimming Pools FLSA Status: Non-Exempt Classification/Level: Office B3 Date Last Reviewed: 02/25 Under the direction of the Director of Food and Consumer Protection Services, the Administrative Assistant performs a range of clerical, data entry, and receptionist duties, while providing essential support to various divisions within the Health Department. Customer service is the core focus of this role, requiring constant interaction with the public and staff to address inquiries, process requests, and ensure departmental needs are met. This position is covered by due process as defined by The Board of Commissioners of the County of Allen Employee Handbook. ESSENTIAL FUNCTIONS: Receives and responds to questions and complaints from the general public either through a multi-line telephone or in person regarding all areas of the Health Department. Provides excellent customer service to the public by informing, educating and answering their questions/concerns and meeting their needs regarding departmental policies and procedures. Takes complaints, enters them into various records systems and ensures appropriate assignment to other personnel for follow-up. Assists members of the public and other agencies with information related to internal ordinance requirements, requirements pertaining to soil testing reports, onsite sewage system permits, water and air pollution concerns and testing, swimming pools, tattoo/body piercing facilities, food establishments, lodging facilities and childhood lead issues. This position will be cross-trained in all support areas needed and work in each division's topic matter will be assigned among staff as needed. Receives and reviews various applications, plans, fees, and other documents for accuracy and completeness and forwards to the appropriate division as directed for additional processing and review. Generates receipts for payments, enters information in software platform, and assists with daily monetary balancing and other reporting. Assists clients through the permitting process for various ordinance requirements such as food establishments, lodging facilities, tattoo/body piercing, septic systems and swimming pools - all of which requires a great deal of accuracy and detailed data entry. Assembles various inspection reports, documents, test reports and other paperwork as needed in response to public records request needs Maintains and continually updates a large variety of records/files such as permits, inspections reports, permit renewals, receipts, and many other Departmental documents and information. This may include special assignments related to scanning, purging and maintaining records in various methods/media. Trains on and assists department personnel in using filing/records system(s) as needed to ensure efficient retrieval of records. Responsible for maintaining, scanning, indexing, and continually updating the electronic and hard copy filing system(s) for all Indiana Department of Environmental Management (IDEM)-related public records. Fulfills Phase 1 environmental records assessment requests from the public and business professionals. Processes incoming and outgoing mail, transports mail to various areas when needed, and distributes mail and packages to personnel as appropriate. Prepares and creates a variety of departmental correspondence, permits, and reports including creating and updating database files, and researching and gathering information for monthly and annual division reports and permitting needs. Assists with packaging items as directed for outreach distribution and assists other departmental staff as needed including working on a variety of special projects. Performs all other duties as assigned, including overtime as required. REQUIREMENTS: High School Diploma or GED required Minimum of one year of clerical and/or customer service experience in an office or public-facing environment Excellent customer service skills, including the ability to remain professional, courteous, and patient while addressing public inquiries, complaints, and concerns Strong verbal and written communication skills with the confidence and ability to interact with the public daily Ability to learn, retain, and accurately explain departmental policies and procedures related to environmental health regulations, including food establishments, tattoo/body piercing facilities, swimming pools, lodging facilities, septic systems, and pollution control Proven ability to multitask and work efficiently in a fast-paced environment with frequent interruptions, distractions, and interactions with the public Strong attention to detail and accuracy when handling documents, records, payments, and data entry Ability to maintain strict confidentiality of departmental records, sensitive information, and public requests Strong teamwork skills, with the ability to collaborate effectively in a close office environment while also working independently on assigned tasks PERFORMANCE EXPECTATIONS: The Administrative Assistant is expected to perform clerical, data entry, and receptionist duties with accuracy, efficiency, and professionalism while providing exceptional customer service to both the public and internal staff. This role requires the ability to manage multiple tasks, respond to inquiries promptly, and maintain strict confidentiality of departmental records. The assistant must adapt to frequent interruptions, work collaboratively within a team-oriented environment, and effectively apply departmental policies and procedures in daily operations. RESPONSIBILITY: The Administrative Assistant is responsible for performing clerical, data entry, and receptionist duties while supporting various divisions within the Health Department. This role involves handling public inquiries, processing permits and records, and managing correspondence while ensuring compliance with departmental policies. Responsibilities also include verifying and providing information related to permit issuance, reviews, inspections, and sewer connections. The assistant must maintain accurate documentation, uphold confidentiality, and provide excellent customer service while effectively managing multiple tasks in a fast-paced environment. PERSONAL WORK RELATIONSHIPS: The Administrative Assistant interacts frequently with the public, county employees, and various governmental agencies to provide information, process requests, and ensure compliance with departmental policies. WORKING CONDITIONS/PHYSICAL DEMANDS: The administrative assistant works in a standard office environment with frequent sitting, typing, and document handling. This role requires strong attention to detail and the ability to focus despite frequent interruptions. Physical tasks may include lifting up to 20 pounds, bending, reaching, pushing/pulling, and occasional climbing. The position also involves prolonged computer use, proofreading, and monitoring office equipment, requiring both mental and visual effort. Prolonged sitting and computer use for data entry and customer service. Frequent repetitive motions like typing and filing. Occasional lifting, carrying, and reaching for files and supplies. The description below outlines the physical requirements specific to the Administrative Assistant's role: PHYSICAL REQUIREMENTS Occasionally = 1 to 2 hours Frequently = 3 to 4 hours Repeatedly = 5 to 6 hours Continuously = 7+ hours Sitting X Standing X Walking X Fine Motor Skills X Gross Motor Skills X Repetitive Motions X Lifting X Carrying X Pushing/Pulling X Physical Endurance X SUPERVISION: This position does not supervise other employees. LICENSING: National Incident Management System (NIMS) certification upon employment as required for all public health staff. Valid Driver's License and ability to legally operate a motor vehicle for county duties. IMMEDIATE SUPERVISOR: This position reports to the Director of Food and Consumer Protection Services. HOURS: 8:00 AM to 4:30 PM, standard 37.5-hour workweek, with the ability to respond to emergencies on a 24-hour basis in the event of a public health emergency or disaster. EEO CATEGORY: 0806 WORKERS'S COMP CODE: 8810

(High School Secretary/Special Education Data Entry Secretary (Full Time/205 Days) Qualifications: * High School Diploma * Candidate should possess good computer skills with experience in word processing, data entry, and student record keeping * Excellent communication skills, time management skills, and strong organizational skills are required * General secretarial skills * Candidates should be flexible, detail oriented, and possess strong interpersonal skills Responsibilities: * Serves as the secretary to the principal in the handling of material acquisition, receipts and disbursements, and record keeping Salary: Commensurate with experience Starting Date: To be determined Last Day for Completed Application Process: October 24, 2025 or until position is filled Contact: Submit online application, letter of interest, resume, and three (3) letters of recommendation to: ********************** Equal Opportunity North Putnam Community School Corporation does not unlawfully discriminate on the basis of age, race, religion, national origin, gender, or disability in admission or access to, or treatment or employment in, its educational programs or activities.

Benefits: 401(k) matching Employee discounts Health insurance Opportunity for advancement Paid time off Van's Home Center is a trusted, family-owned retailer serving Indiana communities with furniture, appliances, mattresses, and flooring for over 52 years. We work closely with homeowners, builders, and installers to deliver high-quality products and exceptional service. Our flooring department plays a key role in that mission, and we are looking to add a detail-oriented professional to support our growing installation and service operations. Position Overview The Flooring Admin / Scheduler is a critical support role within Van's flooring operations. This position helps manage flooring installation projects from order review through scheduling, installation, and post-install service. The ideal candidate is highly organized, customer-focused, responsive, and comfortable coordinating between clients, installers, builders, and manufacturers to ensure a smooth experience from start to finish. Key Responsibilities Assist in managing new flooring installation projects from order review through completion Review flooring orders for accuracy, completeness, and readiness for release Create purchase orders and release them to Van's procurement team Schedule flooring installations and coordinate timelines with installers, clients, and builders Serve as a primary point of contact for installers, clients, and builder partners Act as the primary point of contact for all flooring warranty and service issues Work directly with clients and flooring manufacturers Coordinate service visits and warranty repairs Follow through to ensure issues are resolved quickly and professionally Render basic flooring and shower layouts (training provided; prior experience a plus) Track project details and proactively follow up to ensure deadlines and service commitments are met Communicate clearly and professionally to resolve scheduling, installation, or warranty-related issues Maintain accurate records and documentation throughout the project lifecycle Required Skills & Qualifications Highly detail-oriented with strong follow-up and organizational skills Customer service-driven with a client-first mindset Strong written and verbal communication skills Proven problem-solving ability and comfort handling service-related issues Comfortable working on a computer and able to learn new software quickly Highly responsive and able to manage multiple priorities in a fast-paced environment Team-oriented and able to work closely with installers, builders, and internal teams Preferred Qualifications Prior experience in the flooring industry strongly preferred Experience scheduling installations or coordinating trade services Familiarity with SketchUp or similar drawing/rendering software is a plus Why Join Van's? Join a stable, family-owned company with deep roots in the community Work in a collaborative, service-driven environment Opportunity to grow skills in operations, scheduling, and project coordination Competitive pay and benefits based on experience If you take pride in organization, follow-through, and delivering great service, we'd love to hear from you. Apply today to join the Van's Home Center team. Compensation: $16.00 per hour About Van's Home Center Van's Home Center in Auburn has been a family owned and operated business since 1973. A lot has changed in that time. We've expanded our product lines to provide customers with everything they need for their home, all in one place. This includes living, dining, and bedroom furniture, mattresses, appliances, flooring, tile, and cabinets and countertops. But, what really matters hasn't changed. We hold true to our founder's core values of integrity and hard work, and consistently work to be the best customer-centric company in the home-furnishings industry. We strive to positively impact the lives of our customers and their families by providing quality products and services for their home at a fair price. With support from dedicated management, sales, and customer service teams, we will never fail to recognize, nor take for granted, the immeasurable value of a lifetime, loyal customer. This employment opportunity is available at the organization listed at the top of this page. Your application will go directly to them and all hiring decisions will be made by their management. All inquiries should be made directly with the organization that posted this employment opportunity.