Administrative Assistant Jobs in Irvine, CA

JRN: 2000 We are currently seeking an accomplished Executive Personal Assistant with experience supporting senior executives specifically in the entertainment and/or music industries. This is an executive/personal assistant role for a high level executive of several entertainment companies, and requires a true professional with the utmost attention to details and organization. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. Requirements: A minimum of 4 years of Executive Assistant experience, ideally within entertainment. Experience supporting C-Level Executives or high level executives in the entertainment and/or music industry. Microsoft Office (particularly Outlook) experience. Bilingual in English and Spanish is a bonus, but not required. Must understand intricate travel logistics and planning, extensive and often changing calendar management and help manage events (personal and professional). Responsibilities: Management of extensive calendar and travel planning (personal and business), Liaising with the executive's team and other high level execs at the company Draft documents and correspondence and more, track expenses (business and personal). Management of the executive's inbox. Submit deal memos for approval Handle any IT issues Handle streams for executives/partners. Track and approve travel. Coordinate with the creative team for video shoots and other creative activities. Coordinate birthdays for clients. Coordinate with staff at other studios for the executive, and more as needed. This is a great opportunity to work for a top executive who is part of a well established entertainment companies, and to join a truly amazing team! Schedule: Monday - Friday, business hours, 24/7 mentality Compensation: Up to $120K, depending on experience, and benefits Location: Beverly Hills, CA

Highly respected national law firm has an immediate need for an experienced Litigation Secretary to join their Downtown Los Angeles office. The Litigation Secretary should have at least 5 years of civil litigation experience and a strong understanding of the rules of civil procedure. The Litigation Secretary will be responsible for: E-filing with state & federal courts Calendaring deadlines and appearances Preparing TOC's/TOAs Preparing conflict checks Drafting and preparing documents Formatting and proofreading pleadings Providing administrative support to their attorneys. The Litigation Secretary position is a fully on-site role supporting 3 attorneys in Downtown Los Angeles in the firm's Plaintiff Labor & Employment group. The attorneys in this office genuinely care about their staff and have a genuine team approach to their work. If this sounds like you, please submit your resume today! Salary range: $85k - $95k annually depending on experience. Comprehensive and generous benefits packages offered. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A confidential Professional Services firm in the Orange County area is actively looking for an Executive Assistant to support their founder. The ideal candidate will have an assertive approach and be well-versed in complex and ever-changing travel coordination. This is an extremely fast-paced and professional environment where things change minute-to-minute. The right person will excel under pressure and provide all executive support, prioritizing as needed. For this role, the firm is targeting a 24/7 mindset and a dedicated approach. About the Role: Complex calendar management and meeting coordination Coordinate complex international and domestic travel Interacting with high-profile clientele Run personal errands, pick up lunches, and book personal appointments Organizing conference calls, events, and client presentations About the Candidate: Bachelor's degree preferred Expert proficiency in MS Office Ability to multitask and prioritize in a fast-paced environment Highly motivated, self-starting approach to all tasks Exceptional written and verbal communication skills Impeccable attention to detail and accuracy

Entrepreneur/Author/Co-Founder/Managing Partner at an Investment Management firm seeks Personal Assistant in Los Angeles. · Hybrid schedule · 20-25 hours a week/minimum 15 hours when Exec is traveling. *Some weeks can be more hours if needed. · This role will be mainly at the executive's home with flexibility to travel to the office in Venice and work remotely/ run errands. Your core role as a Personal Assistant will include: Operations Support Booking appointments and making reservations Managing the purchase and delivery of various items for the executive's personal needs Managing grocery and item inventory in Pacific Palisades home Running miscellaneous personal errands Coordinating health appointments Managing house management, service providers, and housekeeper. Miscellaneous personal and business projects. You could be a great Personal Assistant if: You are detail oriented. You triple-check your work and notice when the smallest details don't match. You are an execution machine. When you're tasked with something, it's done with the utmost thought and care. You have a No job too big or too small and can-do attitude. You feel a sense of accomplishment after seeing a project come to fruition and can't wait to take on the next task with the same level of energy. You are organized. You have a knack for details and never drop a ball. Have an entrepreneurial desire and look forward to learn/commit long term. ------------------ Responsibilities: Support the executive with personal support and coordinate with the executives executive assistant. Personal calendar management and appointment scheduling (doctor's appts, personal appts, meal reservations) Run local errands Maintain residence inventory and backstock (food, living essentials) Assist with travel planning (itinerary creation, ground transportation, airfare, private charters, hotel accommodations, dining, and plan/book activities) Aid in general day-to-day functions Ordering, receiving, sorting packages, and managing returns Pet care upon request (1 dog) Special projects Personal online ordering Gifting for friends and family Responsible for maintaining the executives residence including scheduling and meeting vendors and making sure the property is always tidy and organized Skills And Qualifications 3-5+ years of professional PA experience Excellent verbal and written communicator Reliable and can make yourself available for communication outside of normal hours should the executive need assistance/confirmations. Expert project management/organization skills and exceptional attention to detail. Able to work well under pressure, be adaptable to change, and pivot quickly when priorities shift. Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality at all times. Proactive and resourceful, sees something that needs to be done, and takes the initiative to act. Willingness to work hard and take direction while also anticipating problems and their solutions without explicit guidance. --------------- Key Responsibilities • Manage the executives personal calendar while cross referencing with the EA, schedule appointments. • Coordinate home improvement projects, including scheduling contractors, obtaining quotes, and ensuring that work is completed on time and within budget. • Manage household budgets as needed and take care of incoming mail. • Run errands as needed, including UPS/FedEx drop-offs, picking up dry cleaning, and making other necessary purchases. • Coordinate with other household staff, including gardener, housekeeper, to ensure that all tasks are completed on time and to a high standard. • Manage other ad-hoc tasks and projects as assigned by the family. Qualifications • Strong organizational and time management skills, with the ability to prioritize tasks and manage competing demands. • Excellent communication and interpersonal skills, with the ability to build strong relationships with family members and external partners. • Ability to work independently and take ownership of tasks with a proactive and solutions-oriented approach. • Flexibility and adaptability to last minute changes in schedule. • Ability to manage tasks in a calm and effective manner without causing more stress to the family relations. • Strong attention to detail and ability to anticipate the needs of the executive and family. • Ability to multitask by handling multiple projects and steps in an effective and efficient manner to work towards task completion. • Discretion and confidentiality when dealing with sensitive information. • Have a can-do attitude and positive outlook on life. • Requirement: Live in Los Angeles and have a valid drivers license/auto insurance.

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Exciting Opportunity: Join Our Legal Team as a Litigation Secretary! Are you a skilled and organized litigation professional looking for a new challenge? We're seeking a highly motivated Litigation Secretary to join our fast-paced, dynamic legal team. If you have a strong background in litigation and a passion for ensuring everything runs smoothly, this is the role for you! We need someone who thrives under pressure, pays close attention to detail, and can juggle multiple tasks while meeting critical court deadlines. What You'll Be Doing: Be the Backbone of Litigation: Provide essential support to attorneys in all aspects of litigation, including case management, legal research, and document preparation. Keep Us On Track: Take charge of court calendaring, ensuring filings are completed on time and in full compliance with court rules. Master of Legal Documents: Draft and review key legal documents, including pleadings, motions, and discovery responses-ensuring accuracy and quality. Coordinate Critical Events: Schedule and coordinate depositions, hearings, and trials to ensure smooth legal proceedings. Organize and Maintain Files: Keep case files and documents meticulously organized for easy access and smooth workflow. Be the Point of Contact: Communicate effectively with clients, opposing counsel, and court personnel, keeping everyone on the same page and handling all inquiries with professionalism. What We're Looking For: Experience & Expertise: A minimum of 3 years of experience as a litigation secretary or in a similar role is required. Court Deadline Wizard: You MUST have strong experience managing litigation and civil court calendaring deadlines. Tech Savvy: Proficiency with legal research tools and document management software is essential. Clear Communicator: Excellent written and verbal communication skills to handle high-stakes conversations with ease. Independent & Team-Oriented: Ability to take initiative and work independently, but also collaborate effectively within a team. Organized & Detail-Oriented: A natural at managing time, staying organized, and maintaining a high level of accuracy. Bonus Skills: Familiarity with Common Interest Developments/Homeowners Associations is a plus! What You'll Get: Competitive Salary: $65,000 - $85,000, based on experience. 401(k) & Matching: Save for your future with our generous 401(k) plan. Comprehensive Benefits: Health and dental insurance to keep you covered. Paid Time Off: Recharge with ample paid time off to balance work and life. On-Site Role: Please note, this position is NOT remote. We're looking for someone who can thrive in our office environment. Ready to make an impact? Apply today to join our talented legal team!

Executive Assistant We are seeking an experienced Executive Assistant to provide high-level support in a fast-paced environment. The ideal candidate has a strong background in administration, exceptional organizational skills, and the flexibility to work extended hours. Key Responsibilities: Manage complex calendars, meetings, and communications. Oversee production schedules and liaise with key stakeholders. Prepare reports, presentations, and contracts with accuracy. Handle travel arrangements, events, and personal tasks. Monitor budgets, track expenses, and coordinate with vendors. Qualifications: Bachelor's degree in Fine Arts, Business, Communications, or related field. 5+ years of EA/PA experience, preferably in entertainment. Strong knowledge of film production and industry operations. Proficiency in Microsoft Office Suite and excellent communication skills. Personal Attributes: Proactive, adaptable, and solution-oriented. Strong interpersonal skills and ability to manage high-pressure situations. Highly organized with keen attention to detail. This is a dynamic role requiring dedication, discretion, and a passion for the entertainment industry.

Leading law firm in Orange County is seeking an Office Services Assistant. Ideal candidate will be proactive and possess excellent customer service and communication skills. Responsibilities include copying, scanning, binding, high volume printing, mail handling, conference room setups and maintenance, facilities related duties, backup receptionist and other duties as assigned. Proficiency with Microsoft Office, general business technology, batch printing and document capture software required. Qualified candidates will have at least 2-3 years of experience in office services (copying/ reprographics, catering, mail handling, reception) at a law firm or at a professional services company. Must be able to thrive in a fast-paced environment while ensuring excellent quality control of work product and maintaining efficient workflow. Salary range is $48-55k, depending on experience, qualifications and skills. Please apply with a current resume for immediate and confidential consideration.

Seeking a Legal Secretary to be an integral member of the firm's secretarial team and support our growing litigation practice. A successful candidate should be able to execute a variety of secretarial duties related to an active and fast-paced litigation practice. These tasks will include working with attorneys, paralegals, and other members of the firm. The litigation secretary will be assigned to work with 2-3 litigation attorneys. Therefore, the candidate will need effective time management and organizational skills and be extremely detail-oriented. Required Qualifications (Experience, Knowledge, Skills, and Abilities) Experience in e-filing in appellate, district, and California superior courts. Experience calendaring litigation deadlines with input from attorneys. Familiarity with Compulaw, Best Authority, iManage. Experience researching filing procedures for out-of-state filings. Create TOC/TOAs, format and proofread documents

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations. The ideal candidate will have strong communication skills, proficiency in office software, and the ability to multitask in a fast-paced environment. Key Responsibilities: Provide administrative support, including scheduling meetings, managing calendars, and handling correspondence. Prepare reports, presentations, and other documents as needed. Maintain and organize digital and physical files. Answer and direct phone calls and emails professionally. Assist with data entry, record keeping, and database management. Coordinate office supplies, orders, and vendor relationships. Support team members with various tasks and projects. Qualifications: 1-3 years of administrative experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Strong organizational and time management skills. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Attention to detail and problem-solving abilities.

Essential Functions Board newly funded loans Perform loan payment problem solving Process internal and external loan inquiries Track maturities and process extensions Interact with and relay instructions to Loan Servicers Perform delinquency tracking, reporting, foreclosure processing & property registration Complete waiver, workout, forbearance, and loan modification processing Complete maturity tracking and loan extension processing Perform delinquency tracking, reporting and foreclosure processing Review pay-off demands for accuracy Track property tax & insurance coverage Calculate interest and percentages, balance accounts Notarize modification agreements, assignments, etc. Competencies/Skills Strong attention to detail with the ability to stay organized and problem solve in a fast-paced environment Ability to articulate issues, problem solve and analyze with creative and outside of the box thinking Strong communication skills (written and verbal) with internal and external partners; ability to convey findings in a concise and comprehensive manner Effective organization and time management skills Capability to build trusting relationships internally and externally and elicit confidence by demonstrating reliability Strong team player with the ability to work effectively in a cooperative and diverse environment Capacity to analyze processes, support change and think operationally and strategically to achieve business goals Advanced use of Microsoft Office Suite Education and Experience Bachelor's degree preferred High School Diploma required 5 years of experience in loan administration, loan asset management, loss mitigation, mortgage servicing or mortgage banking Notary Public Required (if not it will be required to get the proper certification paid by the company) Accessibility At Archwest, we will make reasonable accommodations to enable individuals with disabilities to perform essential functions. Please just let us know by contacting us at ***************************

We're looking for an organized, tech-savvy, and reliable assistant to support a busy executive with administrative and personal tasks. This part-time role offers a mix of home office, business office, and occasional errand duties-perfect for someone looking for flexibility and variety. The schedule is flexible (8 to 10 hours per week). Key Responsibilities: • Organizing files, managing mail, and scheduling tasks • Coordinating travel and handling invoices/receipts • Calendar management and professional communication • Running errands (personal and professional) Requirements: • Reliable transportation and a valid driver's license • Strong organizational skills • Tech proficiency (Microsoft Office, Google Workspace, etc.) • Business casual dress required Flexible hours, competitive pay, and a dynamic work environment.

STAND 8 provides end to end IT solutions to enterprise partners across the United States with offices in Los Angeles, New York, New Jersey, Atlanta and more, including internationally in Mexico, India and Japan. We are seeking a reliable and friendly Office Services Assistant to support our mailroom operations. This is an excellent opportunity for someone looking to gain experience in an office environment. No prior experience is required, as we will provide all necessary training. We're looking for someone who is dependable, easy to work with, and eager to be a part of a great team. Office Services Assistant Responsibilities Assist with mail delivery by operating mail stuffing and postage machines under supervision. Sort and distribute mail and newspapers to various departments. Operate mailroom equipment, including folding, metering, and insertion machines, with guidance. Weigh and prepare outgoing mail for postage. Help load mail into a delivery vehicle. Perform other related duties as needed. Additional Details The base range for this contract position is $15 - $24/per hour, depending on experience. Our pay ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hires of this position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Qualified applicants with arrest or conviction records will be considered. Benefits Medical coverage and Health Savings Account (HSA) through Anthem Dental/Vision/Various Ancillary coverages through Unum 401(k) retirement savings plan Company-paid Employee Assistance Program (EAP) Discount programs through ADP WorkforceNow About Us STAND 8 provides end-to-end IT solutions to enterprise partners across the United States and globally with offices in Los Angeles, Atlanta, New York, Mexico, Japan, India, and more. STAND 8 focuses on the "bleeding edge" of technology and leverages automation, process, marketing, and over fifteen years of success and growth to provide a world-class experience for our customers, partners, and employees. Our mission is to impact the world positively by creating success through PEOPLE, PROCESS, and TECHNOLOGY. Check out more at ************** and reach out today to explore opportunities to grow together!

Bartko, with over 45 years of expertise, is a distinguished boutique law firm specializing in complex litigation, labor and employment law, and retail leasing. Our deep understanding of our client's business goals shapes our strategies and tactics in the important matters we handle. At Bartko, we take care of our clients, our Bartko family, and we have fun and make money. Bartko is where we don't expect you to contort yourself into someone you aren't. We assess what's special about you; your unique skills; and we provide you with the platform to shine. We see you. Responsibilities Prepare and file documents in state, federal, and appellate courts including creating TOAs and TOCs and compiling exhibits using Adobe. Deal professionally with co-workers, clients, courts, opposing counsel, and others as a representative of the firm. Perform administrative functions such as new case memos, expense reports, and time entry. Maintain attorney's calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel Make all necessary travel arrangements, adhering to the firm's Travel Policy. Record and track deadlines through docketing and calendar system Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros Ability to prepare and file pleading documents and discovery documents while consulting with the attorney Heavy document management organizational skills Assist multiple attorneys with heavy litigation dockets 5 days a week in office Requirements Minimum of 6 years of experience supporting litigation attorneys In-depth knowledge of state and federal court rules and procedures. Experience with e-filing in both state and federal courts, including motion practice and under-seal filings. Familiarity with calendaring programs such as CompuLaw. Excellent word processing skills. Experience with iManage or similar document management systems Proficient in Microsoft Office 365 suite (Word, Excel, PowerPoint, Outlook) Excellent communication and organizational skills Must have a professional demeanor. Willingness to take initiative and work with limited supervision in a deadline-driven environment. Detail-oriented, self-motivated, and ability to multi-task at a high-volume desk. Ability to work as a member of a strong litigation team.

Outbound Assistant Pay Rate: $18.00 Outbound Assistant Amazing office in Southern California is looking for Outbound Assistants to work at various locations in the Inland Empire Area. Hourly pay and mileage reimbursement. The Assistant will be providing back-office support to doctors and assisting with the following duties. Greet patients and prepare them for examinations Obtain patient medical history and vital signs Assist physician during patient examinations Assist with insurance, coding, and billing paperwork Requirements for this position: Minimum 6 months of Medical Assistant or Medical Office experience Current CPR/BLS Reliable Transportation Current Automobile Insurance #T&T PandoLogic. Category:Healthcare, Keywords:Reimbursement Assistant, Location:Moreno Valley, CA-92556

Litigation law firm in Burbank is seeking a full time litigation secretary that can hit the ground running for this very busy firm! This is a mid size law firm that specializes in Civil litigation, Construction Defect, Insurance and Entertainment litigation. This is an excellent opportunity to grow your litigation experience! Litigation Secretary duties: - E-filing for state and federal courts. -Calendaring for attorneys in regards to appointment and deadlines. -Drafting correspondence to clients, court exerts, and opposing counsel. -Experienced preparing for trial -Experienced with Discovery. -Handling inbound and outbound phone calls. Scheudle: on-site 9:00AM-5:30PM. Parking: Covered Location: Burbank Compensation: $23-$25/hour (Temp to hire) Salary: Negotiable DOE upon hire All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Litigation assistants are an integral part of our litigation teams. They are responsible for providing support to attorneys, paralegals and trial fellows. Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document management system) is a plus. Job Functions Responsible for drafting/editing/proofreading of forms, documents and correspondence Mark tables of authorities and tables of content; e-file on the various ECF and other filing platforms Contact court clerks re local rules and prepare courtesy copies when needed Prepare hearing and exhibit binders for attorneys Coordinate travel arrangements and process expense reimbursement requests Perform time and data entry as well as general file management according to the standards required by the firm Manage multiple calendars, including heavy scheduling of meetings, hearings and conference calls Organize meetings, events and trial logistics; order court reporters and audio-visual equipment Ensure documents are sent to docketing in a timely manner Conduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm data Review prebills, monitor due dates for client invoices Other tasks as needed as assigned by office manager, paralegals, or attorneys Requirements 5+ years of complex civil litigation experience as a legal secretary or as an administrative assistant in a law firm or legal department, High school diploma or GED certificate; Associates or Bachelor's degree preferred Experience e-filing on various platforms and knowledge of Federal and State rules Ability to travel to, and provide support at, off-site trials and arbitration Additional hours (including overtime) will be required on occasion The successful candidate must have excellent communication and interpersonal skills. Ability to work in a team environment and maintain a positive attitude and calm demeanor is crucial Strong computer skills and attention to detail is necessary Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests Motivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervision Physical Requirements Regularly sit for regular lengths of time Occasionally lift and/or move up to 30 pounds; and for extended periods of time, read a computer screen and enter data and information with a keyboard The statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to time Role is sensitive. Passing appropriate background checks with insurance carriers is required

Job Description: Boutique Law Firm in Glendale seeks an experienced Medical Malpractice Defense Litigation Secretary to join their team. The ideal Medical Malpractice Defense Litigation Secretary possesses a minimum of 5+ years of experience specifically within Medical Malpractice Litigation, has strong knowledge of Prolaw for calendaring, and comfortability working with 2 attorneys and 2 paralegals. Insurance Defense Litigation Secretary Job Duties: - Draft, file, serve litigation documents. - Calendar internal and court deadlines. - Provide direct support to at minimum 2 attorneys. - Efile legal documents on a state and federal court level. - Assist with case file management, when necessary. - Maintain timekeeping for attorneys. Medical Malpractice Defense Litigation Secretary Requirements: - Minimum 5+ years of experience in Medical Malpractice required - Strong knowledge of Prolaw for calendaring - Must be able to work with newly barred associates - Experience with cloud-based networks strongly preferred If you or someone you know is interested in applying, please send the resume in Word (.docx) format to Alizen Rodriguez at for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Successful civil litigation law firm in West Los Angeles seeking a qualified legal secretary, with a minimum of 5-7 years experience, to assist the Attorneys in formatting and filing State and Federal Court documents, creating tables of contents/authorities (manually), serving subpoenas, answering phones and maintaining client files. Experience with Macintosh is a plus. Software used: Mac OS, Microsoft Word and Adobe Acrobat.