Administrative assistant jobs in Irving, TX - 923 jobs

Job Title: Executive Administrative Assistant Department: Executive Support / Administration Employment Type: Full-Time, In-Office We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership - specifically reporting to the EVP of Sales and the Chief Marketing Officer - and manage a wide range of administrative and operational responsibilities across the organization. This role plays a vital part in driving efficiency, ensuring timely coordination of information and activities, and providing high-level executive support. The ideal candidate is dependable, detail-oriented, and thrives in a fast-paced, collaborative environment. Key Responsibilities Executive Support Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and communication support Prepare reports, presentations, agendas, and meeting materials Handle confidential information with discretion and professionalism Prepare and submit expense reports and manage reimbursements Administrative & Operational Support Coordinate documentation, approvals, and internal workflows across departments Manage electronic signatures, document routing, and record organization Maintain organized digital and physical filing systems Assist with internal reporting, tracking, and process documentation Manage travel bookings and itineraries using Concur Cross-Functional Coordination Support recurring meetings by preparing materials, scheduling participants, and tracking follow-ups Serve as a point of contact between executives and internal/external stakeholders Assist teams with administrative needs related to projects, initiatives, and operational priorities Office & Communication Management Answer and route incoming calls and inquiries appropriately Coordinate logistics for internal and external meetings or events Assist with onboarding coordination and internal communications as needed Remain mobile and available to run occasional business-related errands as needed Qualifications Minimum of 10 years in an executive administrative, office management, or multi-functional support role Proven ability to support senior leaders with professionalism and efficiency Exceptional organizational, time-management, and problem-solving skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration and document management tools a plus Proficiency using AI productivity tools such as ChatGPT and/or Microsoft Copilot Strong written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion Must be comfortable working in a dynamic environment and handling occasional offsite or errand-related tasks Salary and Benefits Compensation: $36-$39 per hour When you join the company, you can expect a comprehensive benefits package, including competitive medical, dental, and vision insurance plans, supplemental insurance offerings, a 401(k) with company match up to 6%, employee assistance programs, parental leave, and more. Blueprint / Organizational Competencies All those joining PrimeSource Brands are expected to strive to live our Blueprint to fulfill our organizational “why” - to build our tomorrow, today. Key competencies include: Care - Leads with care; genuinely invested in the success and well-being of others Winning Together - Builds collaborative and positive relationships to win in the marketplace Working Hard - Shows consistent commitment, reliability, and accountability Working Smart - Uses time and resources wisely, always seeking better ways to work Working Fast - Adapts quickly, embraces change, and moves efficiently to deliver results Working Conditions This is a full-time, in-office position based in Irving, TX May require sitting or standing for extended periods, use of standard office equipment, and occasional lifting of materials up to 20 lbs Regular working hours are Monday through Friday, with occasional flexibility required to support executive needs May require occasional local travel or offsite errands Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform essential functions. EEO / Disability Accommodation Statement PrimeSource Building Products, Inc. is an Equal Opportunity Employer and is committed to providing equal employment opportunity without regard to race, gender, religion, age, color, national origin, disability, sexual orientation, genetic information, or any other protected status. PrimeSource Building Products, Inc. welcomes and encourages applications from individuals with disabilities and will reasonably accommodate their needs throughout the hiring and employment process.

We are seeking a versatile and detail-oriented professional to join our team. This role will involve a variety of administrative and operational responsibilities, including but not limited to: Accounts Payable Purchase Order Requisition Human Resources Support Data Entry Safety Compliance Assistance Front Desk/Reception Duties Qualifications: Microsoft Office Suite (Word, Excel, Outlook, etc.) is required Experience with ComputerEase software is a strong plus Strong organizational skills and the ability to multitask effectively ServiceTrade Knowledge is a plus Excellent communication and interpersonal skills Benefits: Health Insurance, 401K, ESOP If you're a proactive team player with a flexible attitude and a willingness to learn, we'd love to hear from you!

We are seeking a highly organized and proactive Executive/Personal Assistant to provide comprehensive support in managing both professional and personal responsibilities. This role involves coordinating work meetings, handling family schedules, overseeing household operations, and assisting with travel arrangements. Key Responsibilities Professional Support: Manage and organize work-related meetings, calls, and appointments. Prepare meeting agendas, reminders, and follow-ups as needed. Coordinate with colleagues and clients to ensure smooth scheduling. Calendar Management: Maintain schedules for children's activities, school events, and extracurricular programs. Coordinate personal appointments, social engagements, and family events. Monitor and review school, sports, and extracurricular communication apps daily to track updates, announcements, and schedule changes, ensuring no important information or event details are missed. Household Coordination: Assist managing household staff Oversee household maintenance, including scheduling repairs and service providers. Event Planning & Logistics: Arrange and confirm details for kids' events, family gatherings, and special occasions. Handle RSVPs, transportation, and related logistics. Travel Management: Plan and book family and personal travel, including flights, accommodations, and itineraries. Coordinate transportation and ensure smooth travel experiences. Administrative Support: Maintain accurate records of appointments and household tasks. Assist with errands, shopping, and vendor communications as needed. Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar role. Exceptional organizational and time-management skills. Strong communication and interpersonal abilities. Ability to multitask and prioritize effectively in a fast-paced environment. Tech-savvy with proficiency in calendar and scheduling tools. Discretion and confidentiality are essential. Preferred Qualifications Experience managing both professional and personal schedules. Familiarity with household operations, event planning, and travel coordination.

Title: Executive Administrative Assistant (Korean Bilingual) Client: Global leader in Technology/ Electronics Duration: 12 months contract with HIGH chance for extension or become permanent. Pay: $28-32/hr W2 + Benefits and PTO Top Skills Proficiency in speaking, translating, reading, and writing in Korean required Executive support experience is required Executive schedule management Travel & expense management Overview: Provide administrative, clerical support and personal assistance. Maintain the Executive's itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting. Qualifications Proficiency in speaking, reading, and writing in Korean required 3-5 years of experience supporting executives and/or leadership Bachelor's degree is strongly preferred, but not required. Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint Ability to communicate both verbal and written for internal and external personnel at all levels. Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents. Handle highly confidential and sensitive materials and issues Excellent written and oral communication.

About the Company At Hydradyne, our company culture is friendly, fun with healthy competition and rewards. We are a subsidiary of Applied Industrial Technologies. We are a vibrant, growing organization where you will be an integral part of our team. As a leading industrial distributor, we realize we are only as strong as our dedicated team. Selling a broad range of hydraulics, pneumatics, electromechanical, instrumentation and electrification to all types of customers. About the Role As the Sr. Admin Assistant to our leadership team, you will provide high-level administrative support. This position requires exceptional organizational skills, direction and the ability to manage multiple projects and priorities at once. This role will act as a key liaison, ensuring smooth day-to-day operations while maintaining confidentiality and professionalism and help coordinate, communicate and organize the needs of our leadership team at our Fort Worth, Texas location just south of the DFW Airport. Responsibilities Prepares reports, correspondence, communications, presentations and other documents. Manages special projects for the leadership teams. Manages and maintains executive management calendars, appointments, travel and event arrangements. Effectively manages daily administrative duties. Assist with travel for leadership, sales, service and branch. Manages the completion of expense reports, mileage reports, other reports as requested. Assists with the maintaining of and tracking of the following: Legal documents, contracts, questionnaires, set up forms 100k forms Commission changes Invoices COI and W9 requests Vendor requests Branch Checklists Commission tracking Hydradyne forms file Marketing site management Update and maintain policies & procedures files Baseball team Ticket Management Liaison with internal staff at all levels. Interact with external clients. Assists with monthly anniversary cards. Answers the corporate main lines and departments. Ordering and maintaining breakroom supplies. Greets guests at front entrance. Qualifications A minimum of 5 years administrative experience providing support at a high level Bachelor's degree an advantage Experience in a multi-site, multi-state environment preferred Bi-lingual a plus Required Skills Excellent attention to detail, handles multiple tasks and deadlines easily Able to work with minimum supervision, be a self-starter Must be proficient and in-depth knowledge of relevant software such as Microsoft Office Suite - including, but not limited to: Word, Excel, Outlook, PowerPoint, SharePoint, etc. Must be proficient in Adobe Creative Cloud applications - including, but not limited to: InDesign, Illustrator, Photoshop, etc. Knowledge of standard office administrative practices and procedures Attention to detail and accuracy Time management skills Organizational and planning skills Problem solving skills Judgment and decision-making ability Works well in a team environment Able to handle confidential and maintain confidential information Initiative Emotional maturity Ability to achieve high performance goals and meet deadlines in a fast-paced environment Strong communication and interpersonal/customer service skills Additional information In person no remote work Monday - Friday 8:00am - 5:00pm Pay range and compensation package Base Salary $70,000 with annual bonus potential Medical, Dental, Vision, 401k and matching Equal Opportunity Statement We are committed to diversity and inclusivity.

HR Administrator & AP Assistant Our client, a growing organization in the consumer products space, is seeking an HR Administrator & AP Assistant to join their Finance team in Dallas, TX. This is a full-time, onsite role supporting both Human Resources and Accounts Payable functions and reporting directly to the Controller. Do you enjoy balancing numbers while also supporting people? Are you someone who thrives in fast-paced, growth-focused environments where no two days look the same? Do you take pride in accuracy, organization, and building processes that scale? If yes, this may be the perfect HR Administrator / AP Assistant position for you. Keep scrolling to see what this company has to offer. The Perks! Compensation: $75,000 - $90,000, based on experience Health and Dental Insurance Benefits 401(k) + Company Matching Paid Time Off A Day in the Life of the HR Administrator & AP Assistant In this dual-function role, you'll support the day-to-day operations of Accounts Payable, Payroll, and Human Resources while helping the company build scalable, efficient processes. You'll play a key role in ensuring accurate financial transactions, smooth payroll cycles, and a positive employee experience from onboarding through ongoing support. Your work will directly contribute to operational excellence and a strong, people-first company culture. Responsibilities include: Creating, maintaining, and updating vendor master records Building and maintaining professional vendor relationships and resolving payment inquiries Processing, coding, and posting AP invoices accurately and on time Preparing and executing weekly payment runs (ACH, wire, and check) Supporting AP controls, including positive pay, segregation of duties, and documentation standards Assisting with year-end 1099 processing and vendor compliance documentation Preparing semi-monthly payroll files, including validating new-hire data, employee changes, and time approvals Serving as a point of contact for routine payroll-related questions Coordinating new-hire onboarding, including documentation, orientation, and system/access setup Maintaining accurate and up-to-date personnel files and HR records Assisting with HR workflows such as employee changes, policy acknowledgments, and PTO tracking Responding to employee HR inquiries and escalating issues as needed Supporting HR compliance efforts, including I-9 documentation and training tracking Assisting with the development and support of HR initiatives tied to growth, performance, and employee development Requirements and Qualifications: 2+ years of experience in Human Resources Administration 1+ years of experience in Accounts Payable Proficiency in Excel and comfort working in ERP and HRIS systems NetSuite experience Prior experience managing new-hire onboarding from offer acceptance through day one Working knowledge of how to gain buy-in from employees and managers to create change Strong organizational skills with exceptional attention to detail Excellent written and verbal communication skills General knowledge of U.S. employment laws and compliance requirements is a plus About the Hiring Company: Our client is an established organization entering an exciting high-growth phase, operating with a startup mindset while maintaining a strong foundation. They are building a sales-driven, customer-centric culture that values initiative, adaptability, and clear communication. This role offers meaningful exposure to both HR strategy and accounting operations, making it an excellent opportunity for long-term career growth. Come Join Our Finance Team! Start by filling out this 3-minute, mobile-friendly application here. We look forward to hearing from you!

Role Title: Administrative support Employment Type: Full-Time pay rate:29/hr on w2 The Administrative Support professional will provide high-level administrative assistance within the Private Bank Assistants team in a fast-paced, team-oriented environment. This role requires flexibility, exceptional organizational skills, discretion, and the ability to support multiple stakeholders while maintaining the highest standards of professionalism, confidentiality, and compliance. Key Responsibilities Provide comprehensive administrative support across varying teams, offering coverage and flexibility as business needs require. Proactively manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating internal and external meetings. Arrange and manage complex phone, video, and in-person meetings, ensuring seamless coordination and execution. Handle a high volume of incoming phone calls, delivering professional communication and accurately recording detailed messages for senior leaders and clients. Coordinate domestic and international travel arrangements, including visa procurement, and process expense reports and related invoices in a timely manner. Organize on-site and off-site meetings, including conference room bookings, catering coordination, guest registration, and preparation of meeting materials. Perform general administrative duties such as phone coverage, time entry, copying, scanning, filing, mailing, archiving, and ad-hoc project support. Manage highly confidential and sensitive client and business information with discretion and sound judgment. Act as an integral team member by maintaining awareness of current priorities, deadlines, and support requirements. Ensure adherence to compliance regulations and obtain required approvals in alignment with firm policies. Skills & Qualifications Proven experience as an Administrative Assistant supporting executives in a complex, fast-paced environment; financial services, private sector, or government experience preferred. Demonstrated ability to exercise sound judgment and discretion when handling confidential and sensitive information. Strong interpersonal and teamwork skills with the ability to collaborate effectively across local and global teams. Ability to remain calm under pressure while managing multiple priorities efficiently and accurately. Excellent written and verbal communication skills with a consistently professional demeanor. Exceptional attention to detail and organizational skills with strong task-prioritization abilities. Quick learner and self-starter with strong anticipation and follow-up skills. Proactive problem solver with the ability to think independently and take initiative. High level of integrity, professionalism, and diplomacy. Strong proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Zoom. Familiarity with expense management platforms such as SAP Concur. Supportive team player with a positive, flexible attitude.

Administrative Assistant Schedule: Full-time, on-site We are looking for a Customer Service Rock Star to join our team as an Administrative Assistant. If you are seeking a fast-paced, fun, and family-oriented environment with amazing colleagues, this is the job for you! Our company, Flight Crew International, hires pilots, flight attendants and other aviation professionals for the world's major aircraft operators and Fortune 500 companies and the growth of our organization has created a unique opportunity for the right individual. The ideal candidate will be a role up your sleeve type of individual who will work hard, enjoys helping and talking to people, is professional and reliable. Role Overview The Administrative Assistant will provide administrative support to leadership and the team to ensure daily operations are efficient. They will also help organize and track projects, tasks, and office initiatives. We are looking for someone who is: Fun, Outgoing and Up-beat Personality A leader and has an Entrepreneurial Spirit Competitive, Aggressive and Willing to go the Extra Mile Natural Problem-Solver Hard-Working, Energetic, and a Go-Getter Excellent Communication Skills Excellent Attention to Detail and Organization Skills Very Comfortable Calling and Meeting Candidates Respectful and Professional to Clients and Colleagues Has the ability to Have Fun at work while Achieving Goals Previous pilot recruitment, aviation, and/or customer service experience Position Details: Work in a team, side-by-side with your colleagues, sharing information and helping each other to ensure new hires are getting placed on time Stay incredibly organized Work fast and be accountable Manage schedules, meetings, travel, and office operations for leadership. Track action items and maintain professional communications. Support CRM/ATS updates, workflows, and operational initiatives. Assist with marketing, technology, and system tasks. Coordinate onboarding, training, and team projects. Skills: You have to be able to write and speak clearly and professionally You must multi-task and prioritize and be efficient You have to be meticulous You have to document, track, and monitor candidates incredibly closely You cannot be lazy in regards to work load or details You have to be organized You have to be able to have fun, laugh and have a good time 😊 Why Join Us Be part of a growing aviation company with new and exciting business lines. Work with leadership and cross-functional teams. Opportunity to grow your skills in operations, coordination, and project support. Collaborative, energetic, and supportive team environment.

Title: Executive Assistant Job Level: Individual Contributor Employment Status: Exempt Primary Location: Dallas At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms. We are: Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. Position Summary: Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate will be proactive, resourceful, and able to adapt to the evolving needs of our executives and organization. Key Responsibilities Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed. Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.) Review and approve expense reimbursement requests through tools such as Navan. Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies. Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc. Manage office invoices, ensuring timely payments and record-keeping. Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates Oversee corporate logistics accounts such as Uber Business Collaborate with cross-functional teams to ensure company objectives and goals are achieved Basic Qualifications Associate's or bachelor's degree in Communications, Business Administration, or a related field. 2+ years of experience as an executive assistant or administrative assistant. Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.). Excellent verbal and written communication skills. Able to adapt swiftly and effectively to changing workloads and day-to-day tasks. Preferred Qualifications Prior experience handling office management functions. Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship. Essential Skills: Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs. Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners. Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments. Accountability: Takes ownership of assigned tasks and follows through with minimal supervision. Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation. Time Management: Manages time effectively to meet performance expectations and service levels. Integrity: Adheres to company policies, safety protocols, and professional ethics always. Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations. Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance. Security Compliance: Maintains awareness of data center physical and logical security expectations. Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings. Physical Requirements: Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this and/or assign tasks for the employee to perform, as the company may deem appropriate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Pay Range: $23.00- $25.00/hourly Duration: 6 months plus extensions Daily work hours: 8.00 am to 5.00 pm (Client is in a hybrid work framework, administrative support will be necessary on-site minimum 3 days/week to support the organization.) Parking Costs: Must be willing/able to cover all parking costs (there are lots and garages that offer discounted monthly rates). Client does not pay for parking. Summary: This position provides administrative support to various groups within Transmission Services and interacts with all levels of management, employees and external parties. Key Roles and Responsibilities: Other duties may be assigned. Directly or through others, the candidate: Provides secretarial and administrative support for multiple managers, and their staff Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned Generates correspondence such as letters and memos with general direction Gathers, compiles and summarizes information for various special projects and conducts special studies as required Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time Coordinates travel arrangements, orders and stocks office supplies for several groups Provides assistance to other administrative assistants within the organization and the executive offices when requested Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately Coordinates and organizes meetings and other department activities Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees Participates in various special projects assigned by the manager Education, Experience, and Skill Requirements: High School diploma or GED 3 plus years secretarial or administrative support experience Ability to communicate directly, specifically, and constructively, both verbally and in writing Knowledge of company operations, policies, and procedures a plus Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook Measures of Success: Requires minimal supervision Strives for accuracy Proactive team player Note: Pay Rate: $25.00/hourly Duration: 6 months plus extensions Location: 777 Main Street, Fort Worth (downtown) Daily work hours: 8.00 am to 5.00 pm (Client is in a hybrid work framework, administrative support will be necessary on-site minimum 3 days/week to support the organization.) Parking Costs: Must be willing/able to cover all parking costs (there are lots and garages that offer discounted monthly rates). Client does not pay for parking. Pay Range: $23.00 - $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.

IS FOR THE 2025-2026 SCHOOL YEAR Compensation package for administrative assistants starts at $30,000 Primary Purpose: To assist the Executive Director in the daily functions of their department, so that they can devote maximum attention to the operation of their department. Qualifications: Education/Certification/Experience: High School Diploma or GED required Bilingual (English/Spanish) preferred Special Knowledge/Skills: 2+ years of experience as an office manager, administrative assistant or secretary preferred • Knowledge of secretarial practices, office machines, and record keeping. • Willingness to perform simple and routine tasks. • Ability to interpret, apply, and explain instructions given orally and in writing. • Ability to plan and organize work effectively. • Ability to keep information confidential and maintain an ethical attitude. • Ability to apply basic grammatical rules. • Ability to work under pressure and meet short deadlines. • Ability to set priorities. • Ability to learn and apply procedures. • Ability to work flexible hours or shifts. • Ability to recognize and report hazards and apply safe work methods. • Possess physical and mental stamina commensurate with the responsibilities of the position. Major Responsibilities and Duties: •Processes all incoming and outgoing mail.•Assesses need, orders and maintains supplies, materials, and equipment needed.•Performs any bookkeeping tasks associated with the specific position.•Maintains regular filing systems and searches files for specific information.•Prepares correspondence and reports as instructed.•Maintains a schedule of appointments, makes arrangements for conferences and schedules interviews.•Greets visitors and ascertains nature of business.•Utilizes office technology and automation to complete tasks and operates office machines such as word processor, calculator, etc.•Makes necessary arrangements for meetings including date, location, and time; contacting those who need to attend; and sees that all materials are prepared on matters to be discussed.•Accepts responsibilities for making office reports and supervising the office operations.•Makes routine decisions in accordance with established policies and procedures.•Makes travel arrangements for respective Executive Director.•Maintains financial records, prepares necessary purchase orders, professional leave forms, and travel reimbursements.•Interacts and answers questions professionally and appropriately with the public and district staff in person and on the telephone.

FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles. The Western Division is looking for an Executive Administrative Assistant to handle the administrative duties for the Operation Manager of the Dallas Office (Frisco, TX). This person will deal with activities that require organization and confidentiality. Considerable judgment and initiative are needed to determine the approach or action to take in non-routine situations. Under minimum supervision, works independently using considerable judgment and initiative to handle all executive secretarial and administrative functions on behalf of the senior executive. Anticipates and prepares materials needed by the senior executives for conferences, correspondence, trips, appointments, meetings, telephone calls, etc. Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the information with background office sources; draws attention to important parts or conflict. Anticipates ways in which executive time may be saved. Handles details of a confidential nature, and performs administrative functions based on understanding of company policy, executive's views, and philosophy, which can be assumed by this level of administrative assistant. Schedules appointments for senior executives; arranges travel schedule and reservations. Will interact with all levels of company personnel as well as clients and vendors. Handles correspondence, monthly, and quarterly reports, and builds/monitors various tracking logs/reports. Prepares ad hoc reports and presentations as needed identifying and researching information for inclusion in the report and use of discretion regarding report content, format, and presentation. Organizes special events. Coordinates off-site meetings/events for both clients and employees. High School diploma or equivalent; some college preferred. 8+ years of administrative/executive secretarial experience supporting senior management. Proficiency in both English and Spanish is a plus, but not required. Excellent MS Office skills - Advanced Word, Excel, and Power Point (working knowledge of other spreadsheet or database software helpful) Excellent written and verbal communication skills. Excellent keyboard skills, including typing speed and accuracy. Meticulous attention to detail Strong organizational skills Outstanding interpersonal skills Highly refined telephone skills Strong problem-solving and customer-relation skills Significant ability to appropriately handle and maintain confidential and sensitive information and material. Ability to provide leadership to other secretarial and clerical staff. Ability to multi-task and work both independently and in a team environment Ability to identify problems and complete tasks without requiring instruction or guidance.

Be a part of team that is growing. This bank is looking for a Commercial Lending Assistant for a their Collin County team. Candidates with a Commercial Lending Assistant OR SBA loan processor with customer service skills, please apply. You will report to the Market President and support the Lenders and Credit Analysts. You will push the loan through the lending process, by speaking with the internal team and 3rd party vendors. Closing will be handled by another group. QUALIFICATIONS: 2 or more years working as a Commercial Loan Processor or Lending Assistant Ability to multitask, be a self-starter and prioritize Excellent oral and written communication skills needed Have the ability to work with a remote team Babich Associates is the oldest placement service in Texas. We pride ourselves in providing only the highest service and standards to our customers. Please send a resume in .pdf or MS Word document format to ***************** For more information call Sharon Leposki, Banking Placement Manager, at Babich & Associates ************ or send a resume to ***************** Thank you for your prompt reply and I look forward to working with you. Please contact Sharon Leposki Babich & Associates Texas' Oldest Placement and Recruitment Firm 6030 E. Mockingbird, Dallas, TX 75206 Direct: ************ ***************** | *********************

As a Fortune 500 company, Packaging Corporation of America (PCA) is an ideas and solutions company. Our corrugated packaging business seeks to be the leader in helping our customers - large and small - package, transport and display products of all kinds. Our white paper business delivers Paper With Purpose by providing the highest level of customer service and operational excellence. We have approximately 15,000 team members in more than 100 locations in the United States that strive to meet the local needs of our customers. Our mission is to serve the needs of our customers, today and tomorrow, with products and services that exceed expectations for performance and environmental responsibility. People • Customers • Trust RESPONSIBILITIES: Set-up rails, print, and die cut section on Flexo accurately in accordance with proper setup techniques. Inspect all dies before and after run to ensure that any necessary repairs are made before the next run. Ensure all bolts for cutting dies are in place and tightly secured. Monitor box quality, including, but not limited to, loose liner, warp, correct size, and print. Check rolls for damage. Maximize the utilization of equipment by operating the machinery at available capacity and speed. Assist Operator, Assistant Operator and Utility with job duties on the machine. Complete necessary reports in an accurate and timely manner, including but not limited to: Production Data Machine Operational Status, Safety Data, Quality Data. Turn in maintenance work orders to supervision for needed repairs. Complete annual food packaging safety training. Report any discovered food packaging safety risks or concerns. Comply with all company policies and procedures, including safety and maintaining good housekeeping. Adhere to production schedule and make recommendations for optimizing the schedule to meet cost, quality and service goals. Report any unusual scheduling issues to Supervisor. BASIC QUALIFICATIONS: High school diploma/GED. Ability and willingness to work overtime on short notice, both during the week and weekends. Ability to work in manufacturing environment, with varying temperatures. Must be authorized to work in the U.S. PREFERRED QUALIFICATIONS: Experience in a packaging or other manufacturing environment. 6 months experience working on a Flexo machine. KNOWLEDGE, SKILLS & ABILITIES: Ability to work in a fast paced environment and handle multiple requests simultaneously. Ability to work within a team and effectively communicate with members. All qualified applicants must apply at Careers.packagingcorp.com to be considered. PCA is an Equal Opportunity Employer - Veterans/Disabled and other protected categories.

Job Description Denton Community Focus Location: Denton, TX Full-Time | In-Person | High Visibility | High Impact We're looking for a highly organized, socially confident individual to serve as the right hand to the CEO of a multi-brand automotive group with a major presence in Denton. This is more than an assistant role-it's part personal assistant, part chief-of-staff, and part community ambassador. About the Role: The ideal candidate already calls Denton home and knows the community well-someone who can represent the business with local leaders, coordinate employee events, and make sure the CEO's world runs seamlessly. What You'll Do: • Manage calendars, appointments, travel, and daily priorities for the CEO • Plan and execute employee events, celebrations, and team-building activities • Act as a connector with Denton community leaders, organizations, and local events • Support marketing and community outreach initiatives • Anticipate needs, streamline operations, and ensure follow-through on key tasks Who You Are: • Based in Denton (or nearby) and well-connected in the community • Polished, personable, and comfortable engaging with executives, employees, and civic leaders • A proactive self-starter who thrives in a fast-paced environment • Strong organizational and planning skills, with creative problem-solving abilities • Experience in sales, marketing, event planning, or public relations is a plus Why This Role? • A unique opportunity to grow alongside a respected local business • A role you can shape around your strengths-limitless growth potential • Competitive compensation, benefits, and direct access to top leadership • A chance to help build a brand that's deeply tied to Denton's community and values. If you live in Denton and love being at the center of people, events, and ideas, we'd love to talk. Apply today!

supports the Production department by performing daily production input. Enter all daily production data into SAGE X3 ERP system and Production Schedule. Stage components and bulk to Work Orders. Systematically perform returns for Work Orders. Close and reconcile all production Work Orders. Verify all Work Orders are within 5% of costing. Identify issues and document if over 5%. Assist Production Supervisors in correcting any problem Work Orders. Train Leads on paperwork and review errors found. Order production / office supplies. Request POs and verify they are received in the system. Print Work Orders. Submit payroll for temporary employees. Performs all other duties as required by Production Management. These job responsibilities can change over time. Qualifications Technical Skills Required Strong computer skills. Strong attention to detail. Bilingual (Spanish & English) preferred. Good math skills. Experience Required High School Diploma or GED. Previous production or manufacturing experience preferred. Physical Requirements Regularly sit, stand, and walk for extended periods of time. Ability to sit, balance, climb, stand, bend, squat, squeeze, kneel, turn, crouch, stoop repeatedly. Physically able to lift 25 pounds. Frequent exposure to varying temperatures, loud noises, heavy machinery, fumes, airborne particles, moving mechanical parts, electrical, chemicals, and vibrations. Frequent use of computer screen. Must be able to discern differences in colors and shades. Exposure to repetitive motions (making substantial movements/motions of the wrists, hands, and/or fingers).

Busy solo entrepreneur is seeking a research and data entry specialist to download and populate research into an Applicant Tracking System (Crelate). Role: Initially take projects assigned and work with software applications provided to discover company names, employee names and contact information (phone, emails). Up load this information into an Applicant Tracking System and/or Google spreadsheet (Gsheet). Requirements: Excellent English skills (verbal and written) Macintosh experience Gmail experience Gsheet spreadsheet experience Google search experience Data entry Key skills: Keen attention to details Ability to manage multiple projects at the same time Be available for videoconference meetings with advance notice, typically in the Pacific Time Zone (GMT -8) This is a trial project that could lead to a longer term relationship over time.

Need a dependable individual to help with Data Entry for contracting company: LOCAL RESIDENCY REQUIRED.. This is NOT a remote position, you must be able to come in to our office. Must have basic computer skills Familiar with Microsoft Office Be Very organized -- detail-oriented Bilingual is helpful Dispatch experience is a plus for this position. This is a part time position that will average about 30 hrs per week.. $16.00 per hour. Must have a clean criminal record.. no felonies in the past 10 years no misdemeanors in the past 5 years. If interested, send us your resume so that we can set up an interview... Principals only. Recruiters, please don't contact this job poster. do NOT contact us with unsolicited services or offers

Book Keeping/Data Entry THE JOB: *Recurring monthly bookkeeping. *General Accounting & Data Entry. *Bank reconciliations. *Credit card account reconciliations. REQUIREMENTS: Excel. Good math ability Good organizational skills Good communication skills Pie Five-Fuzzy's-Dickey's is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of that franchise. All inquiries about employment at this franchise should be made directly to the franchisee, and not to Pie Five Corporate.