Administrative assistant jobs in Jacksonville, FL

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

Additional Referendum Monies available. Provides administrative support work and reviews, processes, and maintains accounting and fiscal records, files and forms; receives and deposits funds; purchases school supplies and equipment; schedules appointments; composes and types correspondence; and maintains records and files. Responds to inquiries and provides assistance to school-related organizations, parents, students, vendors, school staff and faculty, and other School Board personnel. Performs general clerical functions in support of school staff as needed. Work is examined periodically by Internal Accounts Audi tors for accuracy, completeness, and con formance with applicable laws, rules, regulations and procedures. Essential Functions 1. Receives all monies for internal accounts; issues receipts; deposits and disburses monies; prepares check requests; and reconciles and verifies bank statements for school and community education, extended day, and summer camp. 2. Reconciles and balances assigned accounts, performs year-end closing functions, and responds to and makes adjustments per annual internal audit. Enters financial transactions and purchases to the District's automated financial systems. 3. Assembles, verifies, and prepares detailed financial and statistical data and reports. Completes employee accident reports, processes injury claims and maintains files. 4. Gathers time/payroll sheets and leave forms from faculty and staff; verifies accuracy of forms and required signatures; monitors daily absences; submits payroll documentation to the Payroll Department; distributes payroll checks; and answers payroll questions. 5. Types, edits, and proofreads correspondence, reports, documents, and other materials. 6. Receives and reads incoming mail, screens items for handling, and forwards to appropriate individual. 7. Coordinates meetings, appointments, conferences, and travel for supervisor and other appropriate personnel. 8. Establishes, maintains, and updates filing and tracking systems for correspondence, action documents, and work in progress. Maintains equipment and maintenance agreement records and BPI numbers, retires and transfers equipment as needed. 9. Contacts and maintains files on substitute teachers, prepares class room schedules and time sheets for substitute, and finds class coverage for adjunct teachers when absent. 10. Oversees all fundraising events and related paper work. 11. Schedules, assigns, monitors and reviews the work of others. 12. Researches and identifies temporarily idle and/or surplus funds to be transferred to savings and/or used to purchase time certificates of deposit in accordance with School Board policy. 13. Maintains long distance telephone log and post charges to appropriate accounts. 14. Performs other duties as assigned. Probation: One (1) year Qualifications Open Requirements: A two (2) year combination of education, training, and/or experience in administrative support work which includes accounting or bookkeeping experience in at least one (1) of the following areas: accounts payable (posting and/or paying on accounts), accounts receivable, payroll, bank telling/cashiering, and bank statement reconciliation/financial analysis for multiple accounts. Must be able to type accurately at a rate of 20 correct words per minute. Must be bondable. Successful completion of a high school, vocational/technical school or college-level Bookkeeping course may substitute for six (6) months of the required experience. Three (3) semester hours of successfully completed college-level accounting course work may substitute for six (6) months of required accounting or bookkeeping experience. General Accounting I & II together may substitute for Principles of Accounting I and are together equivalent of one three (3) semester hour college level accounting course Promotional Requirements: All permanent employees in the class of Bookkeeper I who meet the open requirements and are performing both the secretarial and bookkeeping functions for their school may upon recommendation of their school principal be automatically promoted to this class at their school. Licensing: NA Knowledge, Skills, and Abilities Knowledge of the techniques, methods, and procedures used in performing the more complex clerical-accounting and bookkeeping functions Knowledge of (government) accounting and bookkeeping principles, practices and procedures Knowledge of the District's internal accounts policies, rules, and procedures Knowledge of School Board policies and procedures regarding school budgets, purchasing, payroll and related issues Knowledge of employee accident reports Knowledge of Federal, State, and local laws, rules and regulations regarding public funds Knowledge of Business English Knowledge of general office practices and procedures Strong mathematical calculation skills in addition, subtraction, multiplication, and division Strong organizational skills Strong time management skills Strong oral, written, and interpersonal communication skills Strong word processing, spreadsheet, and database software skills Ability to apply accounting and bookkeeping knowledge to assigned tasks Ability to reconcile a bank statement and make bank deposits Ability to research and identify temporarily idle or surplus funds to be transferred to savings and/or used to purchase time certificates of deposit in accordance with School Board policy Ability to learn and use the District's automated Internal Accounts software Ability to perform research, compile data, and report findings Ability to establish, update and maintain filing systems Ability to read, understand and apply job-related materials, information, policies, and procedures Ability to work independently and handle confidential information with discretion Ability to establish and maintain effective working relationships

The Administrative Assistant supports daily operations within the Port Terminal Auto Logistics Processing division. This role provides administrative, clerical, and operational support to ensure efficient workflow, accurate documentation, compliance with port and customer requirements, and seamless coordination between terminal operations, logistics, HR, safety, and management teams. Essential Duties & Responsibilities Administrative & Clerical Support Manage incoming calls, emails, and visitor inquiries, and direct communication promptly and professionally. Prepare, maintain, and distribute operational documents, reports, spreadsheets, and daily logs. Assist with scheduling meetings, coordinating calendars, and preparing meeting materials. Maintain filing systems (electronic and hard copy) for operational, HR, and compliance records. Process invoices, purchase orders, and vendor documentation per company procedures. Operational Support - Auto Logistics Processing Assist with data entry for vehicle inventory, processing activities, damage documentation, and work orders. Update and maintain system records in accordance with customer and port authority requirements. Support coordination of inbound/outbound vehicle movements and trucking appointments. Track unit status (arrivals, inspections, detailing, accessorizing, shipping readiness). Assist with generating daily/weekly operational reports for leadership and customers. HR, Compliance & Safety Support Maintain employee attendance logs, training records, and compliance documentation. Assist with new-hire paperwork, ID badges, access cards, and onboarding coordination. Support safety initiatives, including incident reporting, SDS logs, and training sign-ins. Ensure confidentiality and compliance with company and port regulations. Customer, Vendor & Port Coordination Communicate professionally with port officials, trucking companies, inspectors, OEM representatives, and vendors. Assist with scheduling and coordinating operational services or vendor work on-site. Support customer service activities, including documentation, reporting, and issue resolution. Minimum Requirements: High School Diploma or equivalent required. Valid Driver's License - Required Must pass background check, drug screening, and physical examination Skills & Competencies: 2-3 years of administrative or operations support experience, auto processing, port, logistics, or automotive industry preferred. Strong organizational and time-management skills with attention to detail. Proficiency in MS Office Suite (Excel, Word, Outlook); experience with logistics or terminal systems is a plus. Ability to learn and adapt to fast-paced operational environments. Strong written and verbal communication skills. Ability to maintain confidentiality of sensitive data. Positive attitude, dependable, and able to work independently or as part of a team. Physical Demands/Work Environment: Ability to regularly stand, walk long distances, and talk and hear. Ability to frequently use hands and arms to grab, handle, feel, and reach. Ability to occasionally sit and stoop, kneel, crouch, climb, or crawl. Ability to occasionally climb ladders or stairs. Ability to regularly lift and move up to 50 pounds. You must wear the required safety PPE, Safety vest, hard hat, gloves, etc. Vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Working indoors and outdoors. Excessive heat or cold, extreme weather conditions, excessive humidity or dampness or chilling. Slippery and uneven walking surfaces. Work around machinery with moving parts. Work around moving objects, vehicles, and moving machinery/heavy equipment. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance.

The Administrative Assistant is responsible for supporting the Licensed Community Association Managers (LCAM) with various administrative duties as they relate to the assigned Community. Database input/management - Cleanup of current access management system (RFID, FOBs) Updates to new access system (SAGE) post implementation spring 2026 Violation notices, preparation of violation letters and mailing these notices to homeowners. Address changes, phone numbers, e-mail addresses, tenant information, etc. Updates in Vantaca Updates in Enumerate/Engage Board member database Committee database Processing of architectural applications - making sure all required information is obtained by homeowner and submitting information to Architectural Committee for review and approval; generate and e-mail monthly violation and architectural reports Preparing work orders for maintenance issues, (i.e. irrigation/lawn issues/roof repair). Assist with oversite of Association vendor contracts. Maintain certificates of insurance for vendors/contractors. Prepare and post notices to owners. Answer homeowner calls and assist, as necessary. Back up Community Manager for lunch, break, and vacations - answer phone, sort/distribute mail. Non-essential duties include other job-related duties as assigned. Skills Proficient in Microsoft Word and Excel. Knowledge of Homeowner Associations desired. Ability to work independently in a fast-paced environment. Ability to coordinate/manage multiple projects at the same time. Ability to interact and communicate effectively with colleagues, vendors, and clients at all professional levels. Demonstrate leadership in maintaining high standards of professional behavior. Education Required - High School diploma or GED. Experience Required - Minimum of five (5) years of office work experience. Preferred - Previous property management experience Physical Demands Physical demands are essentially those of sedentary work.

At Telebeez Pro, we are a premier cleaning company dedicated to delivering exceptional cleaning services to our valued clients. With years of industry experience, we have established ourselves as a trusted name in the cleaning industry. We are currently looking for a full time Secretary to join our busy office in Jacksonville. FL The ideal candidate for this role has superb administrative and organizational skills and an eye for detail combined with a good sense of customer service. The candidate must be reliable and self-motivated with the ability to work on their own initiative. Job: Full time On site Key Responsibilities: Answering and directing incoming calls with professionalism and courtesy Greeting customers and visitors Handling incoming and outgoing mail Assisting with scheduling and organizing meetings Providing ad-hoc administrative support to members of staff Maintaining office supplies Organizing both paper and electronic filing systems Required Skills & Qualifications: High school diploma Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office If you feel you are the perfect candidate for this position, please submit your CV and covering letter for consideration. We look forward to hearing from you!

Diocese of St. Augustine Catholic Center Interdepartmental Administrative Assistant - Office of the Bishop Reports to: Chancellor for Administrative Affairs Part-time 15-20 Hours/week FLSA: Hourly, Non-exempt Starting Pay: $21.00/hr Closing date: January 16, 2026 GENERAL SUMMARY: The Interdepartmental Administrative Assistant provides general administrative support to the Bishop, Vicar General, Chancellor for Administrative Affairs, Chancellor for Canonical Affairs, Promotor of Justice, and Director of Permanent Deacon Formation. In addition, serves as a backup for other administrative support team members in the Office of the Bishop ESSENTIAL DUTIES AND RESPONSIBILITIES As a member of the Diocesan Curia, must maintain the highest level of confidentiality and diplomacy regarding all diocesan matters. Works collaboratively with other administrative colleagues in the Office of the Bishop, with event coordination, calendar sharing, coordinating meetings, and scheduling meetings. Assists with the processing of Letters of Good Standing and approval requests, and manages chancery site archives (clergy files, etc.). Screens telephone calls and visitors for urgency and nature of business, or assists them to the appropriate office or ministry. May provide direct assistance to individuals within scope of authority and responsibility of the position, necessitating a high level of professionalism, empathy, tact, courtesy, and diplomacy. Contacts and conversations frequently involve confidential/sensitive matters necessitating discretion. Receives and distributes incoming mail and assures that outgoing mail is sent out in a timely fashion. Handles office mailings and distributes materials to departmental committees, boards, councils, teams, and other bodies. Serves as a member of the administrative support team for the Office of the Bishop, including backup and vacation coverage, as needed. Responds to work assignments and projects generated by the Chancellor for Administrative Affairs in a timely manner. Provides regular, written status updates and deadlines on active projects assigned by Curia leaders. Creates neat and professional correspondence, free from error and with good grammar and proper English; proofreads and edits materials; duplicates and distributes materials as necessary. Makes transportation, hotel, and official diocesan business arrangements for assigned Curia leaders. Prepares and processes accounting, budgeting, and purchasing documents related to the operations of the office. Maintains an organized, neat, and efficient filing system and creates, updates, and maintains accurate databases, files, and other records and information. Performs other related duties as assigned by the Chancellor for Administrative Affairs. Job descriptions should be reviewed and updated by the supervisor at the employee's annual performance evaluation and sent to the Director of Human Resources and Senior Director for approval. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED Must be a practicing Catholic in good standing with the Church with knowledge of and commitment to Gospel values, Catholic moral and social teachings, and possesses a sound working knowledge of Church hierarchy and Church structure. High school diploma required or general equivalency degree (GED) with at least 3 years' experience in an office setting performing administrative-type duties. Must maintain a high level of attention to detail, accuracy, and efficiency; a person with good organizational skills. Must consistently demonstrate a positive, friendly, respectful and caring attitude with colleagues, the public, and all one serves in word and deed; projecting a welcoming atmosphere to all who make contact with the Chancery. Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple projects. Requires a high fluency with Microsoft Office software and proficiency using online databases. Must be proficient in English grammar with excellent research, interpretive, writing, proofreading, and editing skills. Must have the ability and experience to work in a respectful team environment with other diocesan personnel and the ability to develop and maintain positive relationships with clergy, diocesan employees, and outside contacts. Requires above-average communication skills, including verbal, written, and listening. Honors, respects, and cares for all people; displays cultural diversity awareness and sensitivity. Ability to speak, understand, and write in Spanish and English; preferred. Must successfully pass the required criminal background check prior to employment and maintain this clearance throughout employment with the Diocese of St. Augustine. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Position may require some evening and weekend hours.

Administrative Assistant - Healthy Schools Jacksonville, FL Healthy Schools LLC is a Florida-based (Jacksonville) Vaccine for Children Provider (which allows for us to provide for the completely uninsured students) working with local schools districts and the local health departments to provide school located vaccine clinics (SLVC). We are seeking a motivated, experienced Administrative Assistant for our North Florida Hub in Jacksonville, FL. This role is a salaried, full-time position with benefits. The person in this role will provide overall administrative support to the Regional Hub Manager in this area. Job Requirements and Responsibilities: Ability to work a flexible, full-time schedule with possibility of weekend hours. Responsible for scanning consent forms daily and assist in the billing process of the flu clinic. Develops and manages Excel spreadsheets to accompany the consent forms. Assists in the reviewing of the payroll for the nurses employed by the flu clinic. Provides information by answering questions and requests. Assists in maintaining supplies by checking stock to determine need. Ability to assist in the day-to-day operations of flu clinic. Including unpacking vaccines, packing coolers of vaccines, and maintain temperature logs. Maintains professional relationships when assisting the nursing staff, parents, schools, and any other relationships to the flu clinic. Contributes to team effort by accomplishing related results as needed. Skills and Qualifications: Experience with Microsoft Office, including Word, Excel, Power Point and Outlook. Ability to lift 50 lbs. Did you know? Every year thousands of children miss valuable time in the classroom learning to read, write and do mathematics because of the dreaded flu. If that isn't bad enough they bring it home with them, infecting loved ones, and causing them to miss work. Based on data from other counties in Florida, as well as in other states, we know the in-school flu vaccination program works and STOPS the flu in its tracks.

Provides clerical and reception support for Contracts and Estimating department, including answering telephones, basic correspondence, filing, and inputting data for job setup upon award and preparing reports as instructed by the Estimating Management personnel. Requirements ESSENTIAL FUNCTIONS: 1.Maintains electronic library of specifications and references for bids.2.Provides technical data to production and subcontractors as required.3.Accesses and enters information in various government websites in accordance with contract requirements.4.Populates estimating bid spreadsheets with specification requirements.5.Opens jobs in JMR Project Organizer upon award, uploading contract documents including, but not limited to, specifications, references, vendor quotes, subcontract quotes, and customer requirements.6.Opens job in Costpoint.7.Maintains computerized spreadsheets and databases to enter information and generate reports.8.Assists with filing or retrieving information as required.9.Assists with non-routine projects according to specific assignments.10.Performs other duties as assigned. QUALIFICATIONS: 1.High school diploma or GED required. Associate's degree preferred, plus 2 years ofexperience. 2.Proficient in MS Office and intermediate Excel skills. 3.Strong organizational skills and willingness to follow recommended procedures. 4.Strong written, oral communication and people skills. 5.Must pass drug test and background check. PHYSICAL REQUIREMENTS: 1.Ability to lift 20 pounds regularly and up to 50 pounds occasionally. 2.Ability to sit and/or stand for long periods of time. This is NOT a physically demanding position and may accommodate most physical disabilities. There may be occasional lifting of office materials or files weighing not more than 20 pounds. Physical dexterity may be required when operating calculators, copiers, computers and/or other typical office equipment

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

Schedule: 7am-3:30pm w/ rotating weekends Grand Living is changing the way generations embrace life and is quickly becoming an iconic brand in senior hospitality. What began as a vision to create distinctive senior living communities has evolved into a collection of remarkable residences, offering luxury-inspired amenities and extraordinary service to residents and guests. Our communities include gracious apartments, stunning décor and design excellence at every turn, but from the moment you are greeted, you'll experience something far more luxurious than the architecture: our people. Their unparalleled commitment to personal service in every engagement is at the very heart of what we do. About the Position A Health and Wellness Administrative Assistant (Scheduler) is responsible for enhancing the overall Resident experience through comprehensive leadership through creating a schedule for the Health and Wellness department that meets the needs of our residents. Assist with establishing and sustaining a culture of unparalleled service and long-term growth through supporting the Health and Wellness team in an administrative and clinical role. The Health and Wellness Administrative Assistant is to model The Sterling Touch friendly, courteous, helpful, timely and professional manner, resulting in a very high level of Resident satisfaction. The Health and Wellness Administrative Assistant position, serving as a scheduler and caregiver within the community, is under the general guidance of the Director of Health and Wellness in accordance with Community standards, processes, procedures, practices, and philosophy. Qualifications and Requirements The Health and Wellness Administrative Assistant must possess the following knowledge, skills and abilities: * High School Diploma or GED, required. * Certified Nursing Assistant, Certified Medication Aide, or Medictaion Technician licensure, highly preferred. * Experience creating and/or maintaing staff schedules for large teams with 24/7 coverage. * One or more years of experience providing assistance with ADLs, highly preferred. * One or more years of experience working with seniors, preferred. * Ability to read, write and understand the English language in order to provide assistance with ADLs in accordance with each assigned resident's personalized care plan, observe and provide medication assistance to resident, react and communicate during emergencies, and communicate with other employees, supervisors, residents and guests. * Ability to stand, walk, climb stairs, crouch, bend, stoop, reach, grasp, push, pull and work continuously without sitting for extended periods of time. * Ability to lift or carry up to 40 pounds. Benefits For the Health and Wellness Assistant, we offer competitive compensation and a full benefits package for full-time employees including 1) a generous Paid Time Off (PTO) program offering 120 hours of PTO in the first year, increasing to 160 hours in the second year, and continuing to build with length of service; 2) affordable insurance options for medical, dental, vision and more; 3) a 401(k) with a 4% company match on a 5% contribution, 4) automatic life insurance and AD&D coverage for all team members with a robust employee assistance program (EAP). PTO is earned at lesser rates for part-time staff. Grand Living is a high-end upscale environment including exquisite cuisine and free employee meals (must meet eligibility requirements), Grand Spa & Fitness facilities available for use at designated times. Equal Employment Opportunity At Grand Living, our motto is "Your Life. Uniquely Embraced." We are proud to be an equal opportunity employer, committed to creating an inclusive and supportive environment for all, where our differences aren't just accepted, but celebrated.

Benefits: Company parties Competitive salary Dental insurance Employee discounts Flexible schedule Free food & snacks Free uniforms Health insurance Opportunity for advancement Paid time off Signing bonus Training & development Tuition assistance Vision insurance As an Assistant or Support Teacher at Primrose School on Crosswater Parkway you will help young minds explore, discover and understand the world around them. Primrose School on Crosswater Parkway is an accredited private preschool that provides a premier educational childcare experience. We offer year-round programs for children from infant through Private Pre-Kindergarten and After-School Care. We are seeking both experienced new Teachers who are passionate and enthusiastic to work with children in a team environment. Lead Teachers will plan and implement an ongoing program of activities that promote the social, emotional, cognitive and physical development of each child, in accordance with the Primrose Balanced Learning approach to teaching and learning. The proprietary curriculum and lesson plans will be provided, allowing for input and student customization. Assistants will support the Lead, also work individually and jointly with students and provide nurturing and care to the children in the classroom. Primrose School Crosswater is an accredited private preschool that provides a premier educational child care experience. We offer year-round programs for children from infant through elementary-aged school age. Primary Responsibilities: Is responsible for the overall supervision and daily class functions of a group of children. Observes all rules and regulations of Primrose as well as local, state or national regulatory agencies pertaining to the health, safety and care of children. Assesses each child's developmental needs on an ongoing basis. Implements the approved lesson plans and daily classroom schedule in accordance with the Primrose Balanced Learning curriculum and programming. Lesson plans provided by Primrose and adapted by teacher. All materials needed provided. Maintains an attractive, well-kept classroom that encourages children to create, explore and grow. Accepts responsibility for maintenance and necessary housekeeping duties of the classroom, common use areas and playgrounds. Attends all required staff meetings, workshops and/or school functions. Maintains overall professional personal appearance adhering to the guidelines offered in the Primrose School Crosswater Employee Handbook. Uniform shirts provided and available for purchase. Assists in other capacities that Director, or designee, determines is necessary. Desired skills and experience: Must love children and wish to work in a team oriented environment Must meet basic requirements of local child care regulatory agency Previous teaching or assistant teaching position in a licensed early childhood program preferred, but not required as training provided Knowledge and interest of the social, emotional and creative needs of young children Must be able to lift up to 35 lbs. (primarily in conjunction to Infant and Toddler rooms) in connection with the handling of children for the facilitation of programs, child safety and potential emergency situations. Infant and Young Toddler teachers, must be able to properly lift infants into and out of a crib. Infant - Preschool Teachers: 2 year degree in early childhood or related field preferred but not required. Training provided and additional education supported. PreKindergarten teacher required to have certificate or degree as required by State and local requirements Each Primrose school is a privately owned and operated franchise, and the respective Franchise Owner is the employer at each school. Franchise Owners set their own wage and benefit programs, which vary among Franchise Owners. Primrose Schools and its Franchise Owners are equal opportunity employers. Positions and position titles vary by school. Our school is team oriented, non-discriminatory and provides excellent benefits and employee appreciation Benefits include: Health and Dental Care; Death benefits; Paid Holidays; Paid day for birthday gift; paid vacation and sick leave; AFLAC (short and long term disability and other); Lunch and snacks provided; Financial assistance with ongoing training and development MLBC Equal Opportunity Employer C07SJ0123 Compensation: $29,000.00 - $32,000.00 per year

This has been updated my manually typing this detail in and using the editor. Under general supervision, provides administrative support for a department or group. Handles a wide variety of clerical and administrative function of the office. May be responsible for confidential and time sensitive material. Prepares routine correspondence including letters, memoranda, and reports. Screens telephone calls and visitors. Schedules appointments, meetings, and travel itineraries. Other duties as assigned. Required Skills This has been updated my manually typing this detail in and using the editor. Intermediate knowledge of Microsoft Office Suite including Excel and PowerPoint. Requires knowledge of organization policies and practices. Possess a strong work ethic and a high level of professionalism. A team player who handles multiple projects simultaneously in a fast paced environment.

We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate will be professional, dependable, bilingual, and capable of managing multiple tasks while maintaining a welcoming and efficient office environment. Responsibilities * Greet clients and visitors with a positive and professional attitude * Answer and direct phone calls and emails in a timely manner * Receive and distribute incoming and outgoing mail * Process burn permits accurately and efficiently * Maintain office supplies and place orders as needed * Assist with filing, scanning, and organizing documents * Provide general administrative support to staff as needed * Assist Human Resources with administrative tasks as required Requirements * Bilingual (required) * Willing to be HIPAA certified after hired * Proven experience as an Administrative Assistant or similar role preferred * Excellent communication and interpersonal skills * Ability to prioritize tasks and manage time effectively * High school diploma or equivalent required; additional qualifications in Office Administration are a plus * Ability to work a full-time schedule Benefits * 401(k) * Health insurance * Dental insurance * Vision insurance * Life insurance * Supplemental benefits * Paid time off Equal Opportunity Employer, including disabled and veterans. View Company Information To see other positions, click here.

Part-time Description Part-Time Administrative Assistant - HOA Company: MAY Management Services, Inc. Position Type: Part-Time (Approximately 20-30 hours per week) MAY Management is seeking a Part-Time Administrative Assistant to support our Community Association Managers (CAMs) at a portfolio of homeowner associations in World Golf Village. This role serves as the primary administrative support and right-hand partner to the CAM, helping ensure smooth day-to-day HOA operations, timely communication, and exceptional service to residents and Board Members. This position is ideal for someone with a background in property management, HOA/COA administration, real estate offices, or community management support, who thrives in a fast-paced, detail-oriented environment. Key Responsibilities Provide direct administrative support to assigned Community Association Manager(s) Serve as a point of contact for homeowners, vendors, and Board Members via phone, email, and in-person communication Assist with preparation and distribution of Board meeting packets, agendas, and minutes Manage homeowner correspondence, architectural requests (ARCs), violations, and general inquiries Maintain accurate HOA records, files, and databases within property management software Coordinate vendor communications, work orders, proposals, and follow-ups Assist with invoice processing, tracking approvals, and documentation Support community mailings, notices, and resident communications Attend meetings as needed to provide administrative or note-taking support Ensure compliance with company policies, HOA governing documents, and state regulations Requirements Qualifications & Experience Prior experience in HOA, COA, property management, real estate, or administrative support strongly preferred Familiarity with HOA operations, governing documents, and homeowner relations is a plus Strong organizational skills with high attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and deadlines in a professional manner Proficiency in Microsoft Office (Outlook, Word, Excel); experience with HOA management software a plus Customer-service mindset with the ability to handle sensitive or escalated homeowner matters tactfully Schedule & Work Environment Part-time, weekday hours Primarily on-site in World Golf Village Occasional evening meetings may be required Why Join MAY Management? Collaborative and supportive team environment Exposure to HOA operations and professional growth opportunities Opportunity to work closely with experienced Community Association Managers Established, respected company within the Florida HOA industry

Top reasons to work for SMA Healthcare: * Career growth and advancement potential * Great benefits such as: Health, Dental, Vision, Life, & Disability Insurance * Tuition Reimbursement * Paid Personal Leave and Paid Holidays * 403b Retirement Plan (matches one to one of employee contribution for the first 3%, then a 50% match on the next 6% of employee contribution) Essential Job Functions: * Receives telephone calls and answers questions; coordinates communication between the team and persons served; schedules appointments; gives information to callers and works with callers to relieve urgent situations or temporarily manage them until other staff are available; decides when and how to quickly refer calls to other staff. * As required by program, prepares the monthly staff work schedule and recommends and revises policies and procedures pertaining to the schedules. * Orders and maintains program supplies and equipment, and schedules maintenance on program vehicles. * Processes a variety of correspondence, requests, and reports; reviews and researches subject matter and prepares replies; processes a variety of department reporting, purchasing, and legal documents. * Sets up and maintains complex department filing and records system; maintains client, facility, personnel, and other files in accordance with program policies, procedures, and requirements; assists with quality assurance requirements for files. * Acquires client authorizations and requests records as required by the assigned program. * Manages and documents all cash transactions with receipts signed by recipient upon receiving cash. * Completes all data input and coordinates the computer and management information systems for the assigned program(s). * Manages calendars for assigned staff. * Registers assigned team members for special events, conferences, webinars, etc., makes travel arrangements, and submits forms for mileage. * Interacts with all levels of staff, including Board members. * Assists with coordinating special events. * Reconciles credit card transactions. * Schedules, attends and records minutes for assigned meetings. * Demonstrates familiarity with State and Federal guidelines, contract requirements and any ACHA and DCF Standards. * Collects, organizes, documents, and files occurrence reports in the agency's Electronic Medical Record. * Monitors receipt of program safety report and follows-up as needed. * Performs miscellaneous job-related duties as assigned. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education and/or Experience: Possession of a high school diploma. Two years of experience in an administrative assistant capacity, accounts receivable, and/or data entry preferred. Completed college or related vocational training may be considered on a year-for-year basis for the required experience. Knowledge/Skills/and Abilities: * Knowledge of accounting/bookkeeping/insurance requirements. * Ability to enter data quickly and accurately. * Ability to make mathematical calculations. * Ability to maintain, verify, and reconcile records and accounts. * Ability to recognize and correct errors. * Ability to use various computer programs, including Microsoft Word and Excel. * Ability to prepare clear and concise reports. * Ability to communicate effectively and maintain effective working relationships with co-workers. Necessary Special Requirements: Possession of a valid Florida driver's license, acceptable driving record, and proof of personal automobile insurance if required to drive an SMA vehicle and/or use a personal vehicle for SMA business. Complete State of Florida mandatory background screening prior to start of employment. Complete SMA required training during the first six (6) months of employment and updated if required. Physical: Mobility and ability to bend and reach during an 8-12 hour day. Able to lift minimum 10 pounds. Visual and auditory acuity sufficient to evaluate, intervene, treat, and record client health care needs. Fine motor skills for legible and accurate charting, daily correspondence and presentation, either manually or orally. Work endurance ability to work 8-12 hour shifts with a meal break, as possible. Routine 8-12 hour shifts. Hours and days off may vary. Extra hours may be required. Work assignment locations may vary.

Make an impact We are looking for an Administrative Assistant who is passionate about delivering excellent customer service, supporting daily property management operations, and enhancing the overall resident experience. The Administrative Assistant plays a vital role in ensuring smooth office operations, assisting Property Managers and Maintenance teams, and serving as a primary point of contact for residents and prospects. This role requires strong organization skills, exceptional communication, and the ability to manage multiple priorities in a fast-paced environment. Warmly greet walk-in residents, provide professional customer service, and assist with collecting rent payments as needed. Provide comprehensive administrative support for Property Managers, the Maintenance Manager, and the Regional Vice President. Assist Property Managers with submitting and monitoring rental applications in Propertyware, providing timely updates on application status. Conduct daily prospect follow-ups and enter feedback into Rently. Support Move-In orientations while following Bridge Homes policies and guidelines to ensure a positive resident experience. Assist Property Managers with delinquency outreach, including delinquency calls and small-balance follow-ups. Help answer phones, check voicemails, and return resident or prospect calls promptly. Prepare, update, and maintain spreadsheets and reports in Excel, ensuring accuracy and timely completion. Collaborate with the onsite team to support resident satisfaction initiatives and office workflow. Consistently deliver excellent customer service and support compliance with Fair Housing, state, and federal regulations. Perform other duties and special projects as assigned. What You Should Bring Strong customer service skills and a professional, welcoming demeanor. Experience providing administrative support in a property management, real estate, or customer-facing environment (preferred). Excellent communication, time management, and organizational skills. Ability to multitask and manage competing priorities with attention to detail. Proficiency with Microsoft Office, especially Excel; experience with Propertyware or similar property management systems is a plus. Ability to work effectively both independently and as part of a team. Comfort working in a hybrid work environment, with the ability to work up to four days a week in the office as needed. What We Offer Full Insurance benefit suite including Medical Insurance, Dental Insurance, Vision Insurance, Critical Illness Insurance, Accident Insurance, Short Term Disability, Legal & Identity Theft Insurance, and Pet Insurance. Company-paid Life Insurance (option to buy additional available) and Long-Term Disability. Access to benefits concierge service. Access to Mental Health & Well-Being services. 401(k): Bridge Investment Group will match your contributions dollar-for-dollar, up to 6% of your pay. These contributions are fully vested immediately. Eligible employees are automatically enrolled at a 4% contribution rate. Employees must be at least 21 years of age and have worked for the Company for at least 60 days. Paid Time Off: Employees accrue 5.23 hours of paid time off per pay period, totaling 17 days per year. 11 Paid Holidays per year. Parental Leave: After six (6) months of employment: 4 weeks paid (primary caregiver) or 2 weeks paid (secondary caregiver). After two years of employment: 12 weeks paid (primary caregiver). Tuition Reimbursement: Up to $5,000 per year in pre-approved tuition expenses. Repayment obligations may apply if employment terminates within 24 months. What we offer Full Insurance benefit suite including Medical Insurance, Dental Insurance, Vision Insurance, Critical Illness Insurance, Accident Insurance, Short Term Disability, Legal & Identity Theft Insurance, and Pet Insurance. Company paid Life Insurance (option to buy additional available) and Long-Term Disability. Access to benefits concierge service. Access to Mental Health & Well-Being service. 401K:Bridge Investment Group will match your contributions dollar-for-dollar, up to 6% of your pay. These contributions are fully vested immediately. Eligible employees are automatically enrolled at a 4% contribution rate. *The employee must be at least 21 years of age and have worked for the Company for at least 60 days. Paid Time Off: Employee will accrue 5.23 hours of paid time off per pay period for a total of 17 days per year. 11 Paid Holidays per year. Following six (6) months of employment at the Company, you will be eligible per birth, adoption or placement of a child for four (4) weeks of paid parental leave as the primary caregiver to the child or two weeks of paid parental leave as the secondary caregiver to the child. Following two years of employment at the Company, you will be eligible for twelve weeks of paid parental leave per birth, adoption, or placement of a child if you are the primary caregiver of the child. Tuition Reimbursement: Up to $5,000 per year of pre-approved tuition expenses will be reimbursed upon submission of approved documentation. Repayment obligations may apply if employment terminates prior to 24 months. We at Bridge acknowledge and appreciate the uniqueness of each individual, understanding that our people are the key to our success. We are committed to fostering an inclusive environment where everyone feels respected and valued. Our dedication extends beyond our business goals to making a positive impact in our communities and upholding Sustainability and Responsibility (S&R) principles at our properties and corporate locations. We evaluate all candidates based on merit, without any discrimination based on race, color, religion, sex, age, disability, sexual orientation, national origin, or any other category protected by law. As an equal opportunity employer, we are devoted to creating an inclusive hiring process. We actively work to eliminate barriers and provide reasonable accommodations to qualified individuals with disabilities. Our goal is to provide fair opportunities and access throughout the recruitment, hiring, and employment experience. Your specific needs are important to us. If you need accommodations related to a disability or any other protected status during the recruitment process, please email **************************. Want to talk with someone about Bridge Culture? At Bridge, we understand that joining a new workplace is a significant decision. To help you gain deeper insights into our culture, we offer "Culture Conversations." This initiative reflects our commitment to transparency, diversity, and inclusivity. Culture Conversations are voluntary, one-on-one sessions designed for applicants to connect directly with our diverse staff members. It's your chance to explore the Bridge work environment, ask questions, and get a genuine feel for what it's like to be part of our team. How it Works: Culture Conversations are entirely voluntary. Feel free to opt in based on your comfort and curiosity. Choose Your Conversation Partner: We believe in the power of choice. Browse through our diverse group of staff members and select someone you'd like to have a conversation with. This ensures that you connect with someone whose experiences and insights align with your interests. No Impact on the Hiring Process: Your decision to participate or not in Culture Conversations has no bearing on the hiring process. We value your time and references. Why Participate: You get to have a firsthand understanding of our workplace culture. Informed decisions lead to fulfilling careers. Culture Conversations empower you with the information needed to make the right choice for your professional journey. Personalized Connection: Connect with an employee who resonates with your professional interests. Inclusivity: Embrace diversity by choosing a conversation partner from various backgrounds and roles.

This is routine clerical work at the entrance level at a school site maintaining records; filing; receiving, sorting, and distributing correspondence, books and other material; typing and data entry, not requiring touch typing; answering the phone; making copies; greeting and routing visitors. Provides for children's personal needs such as attending to those who are sick or hurt; administering medications as prescribed by a physician in accordance with training and authorization; assisting young children with bathroom calls; and associated activities involving children. Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment that can be learned on the job within several months. Employee will assist students and others with routine problems and will refer non-routine items to a supervisor. Work in this class requires basic courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team. Work is performed following established routines and procedures. Employees must be able to sit or stand for extended periods of time; use standard office equipment on an ongoing basis; and lifting supplies and materials weighing up to 25 pounds. May be assigned to work in Guidance, Student Services, Curriculum, Media, or the general office. Work is supervised by a higher-level employee who reviews work for conformance with instructions and procedures, and is monitored during progress and upon completion. Essential Functions 1. Receives, sorts, distributes, and files correspondence, books and other material according to established procedures. 2. Maintains alphabetical, numerical, and subject matter files. 3. Types routine correspondence, memoranda, reports, records, bulletins, orders and other office documents from sources such as rough drafts, notes, and oral instructions. 4. Receives, counts, opens, unpacks, dates, stamps, records, sorts and distributes incoming mail, documents, books, materials and supplies following established procedures. 5. Sorts and stamps out-going correspondence, addresses envelopes and packages, and prepares printed matter and other material for mailing. 6. Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request. 7. Enters information or data to personal computer or computer terminal following established procedures. 8. Prepares routine written reports and fills out forms, as necessary. 9. Operates standard office equipment such as a typewriter, calculator, personal computer, microfilm and microfiche equipment, duplicator and copier. 10. Attends to children who are hurt or sick. 11. Administers medications as prescribed by a physician in accordance with training and authorization. 12. Assists young children with bathroom calls. May monitor non-instructional activities of children. 13. Performs related work as required. Qualifications Open Requirements: A High School Diploma, G.E.D., or a six-month combination of post high school education, training and clerical experience. Successful completion of post high school business, communication, computer science, education, mathematics, psychology, sociology, or related course work may substitute for the required six months of experience at the rate of one semester hour for one month of experience. Promotional Requirements: NA Licensing: NA Knowledge, Skills, and Abilities Knowledge of general office practices and procedures. Skill in handling difficult situations and upset individuals with tact, courtesy, and firmness. Ability to operate typewriter, personal computer, and other office machines. Ability to read, comprehend and apply job-related written material and make decisions in accordance with applicable school system policies and procedures. Ability to perform basic arithmetical calculations (addition, subtraction, multiplication and division of whole numbers, fractions and decimals). Ability to compute percentages. Ability to proofread and to match names and numbers. Ability to file by alphabetical, numerical, and subject filing methods. Ability to communicate effectively, orally and in writing. Ability to establish and maintain satisfactory working relationships with other employees, children, and the general public. Ability to write legibly. Ability to honor confidential information.

Job Description The Administrative Assistant is responsible for supporting the Licensed Community Association Managers (LCAM) with various administrative duties as they relate to the assigned Community. Essential Job Duties Database input/management - Cleanup of current access management system (RFID, FOBs) Updates to new access system (SAGE) post implementation spring 2026 Violation notices, preparation of violation letters and mailing these notices to homeowners. Address changes, phone numbers, e-mail addresses, tenant information, etc. Updates in Vantaca Updates in Enumerate/Engage Board member database Committee database Processing of architectural applications - making sure all required information is obtained by homeowner and submitting information to Architectural Committee for review and approval; generate and e-mail monthly violation and architectural reports Preparing work orders for maintenance issues, (i.e. irrigation/lawn issues/roof repair). Assist with oversite of Association vendor contracts. Maintain certificates of insurance for vendors/contractors. Prepare and post notices to owners. Answer homeowner calls and assist, as necessary. Back up Community Manager for lunch, break, and vacations - answer phone, sort/distribute mail. Non-essential duties include other job-related duties as assigned. Skills Proficient in Microsoft Word and Excel. Knowledge of Homeowner Associations desired. Ability to work independently in a fast-paced environment. Ability to coordinate/manage multiple projects at the same time. Ability to interact and communicate effectively with colleagues, vendors, and clients at all professional levels. Demonstrate leadership in maintaining high standards of professional behavior. Education Required - High School diploma or GED. Experience Required - Minimum of five (5) years of office work experience. Preferred - Previous property management experience Physical Demands Physical demands are essentially those of sedentary work.

Job DescriptionDescription: Part-Time Administrative Assistant - HOA Company: MAY Management Services, Inc. Position Type: Part-Time (Approximately 20-30 hours per week) Position Summary MAY Management is seeking a Part-Time Administrative Assistant to support our Community Association Managers (CAMs) at a portfolio of homeowner associations in World Golf Village. This role serves as the primary administrative support and right-hand partner to the CAM, helping ensure smooth day-to-day HOA operations, timely communication, and exceptional service to residents and Board Members. This position is ideal for someone with a background in property management, HOA/COA administration, real estate offices, or community management support, who thrives in a fast-paced, detail-oriented environment. Key Responsibilities Provide direct administrative support to assigned Community Association Manager(s) Serve as a point of contact for homeowners, vendors, and Board Members via phone, email, and in-person communication Assist with preparation and distribution of Board meeting packets, agendas, and minutes Manage homeowner correspondence, architectural requests (ARCs), violations, and general inquiries Maintain accurate HOA records, files, and databases within property management software Coordinate vendor communications, work orders, proposals, and follow-ups Assist with invoice processing, tracking approvals, and documentation Support community mailings, notices, and resident communications Attend meetings as needed to provide administrative or note-taking support Ensure compliance with company policies, HOA governing documents, and state regulations Requirements: Qualifications & Experience Prior experience in HOA, COA, property management, real estate, or administrative support strongly preferred Familiarity with HOA operations, governing documents, and homeowner relations is a plus Strong organizational skills with high attention to detail Excellent written and verbal communication skills Ability to manage multiple priorities and deadlines in a professional manner Proficiency in Microsoft Office (Outlook, Word, Excel); experience with HOA management software a plus Customer-service mindset with the ability to handle sensitive or escalated homeowner matters tactfully Schedule & Work Environment Part-time, weekday hours Primarily on-site in World Golf Village Occasional evening meetings may be required Why Join MAY Management? Collaborative and supportive team environment Exposure to HOA operations and professional growth opportunities Opportunity to work closely with experienced Community Association Managers Established, respected company within the Florida HOA industry