Research Summary. Using a database of 30 million profiles, Zippia estimates demographics and statistics for administrative assistants in the United States. Our estimates are verified against BLS, Census, and current job openings data for accuracy. After extensive research and analysis, Zippia's data science team found that:

  • There are over 2,025,512 administrative assistants currently employed in the United States.
  • 87.3% of all administrative assistants are women, while 12.7% are men.
  • The average age of an employed administrative assistant is 50 years old.
  • The most common ethnicity of administrative assistants is White (66.4%), followed by Hispanic or Latino (16.0%), Black or African American (9.2%) and Unknown (3.9%).
  • Administrative assistants are most in-demand in New York, NY.
  • San Francisco, CA pays an annual average wage of $45,740, the highest in the US.
  • In 2021, women earned 94% of what men earned.
  • Alaska is the best state for administrative assistants to live.
  • Administrative assistants are 37% more likely to work at public companies in comparison to private companies.

Administrative Assistant Statistics By Gender

87.3% of administrative assistants are women and 12.7% of administrative assistants are men.

  • Female, 87.3%
  • Male, 12.7%

Administrative Assistants By Gender

GenderPercentages
Female87.3%
Male12.7%

Gender Pay Gap For Administrative Assistant

Women Earn 94¢ For Every $1 Earned By Men

male-income
Male Income
$38,023
female-income
Female Income
$35,670

Administrative Assistant Gender Over Time

This data shows how men and women predominate in the administrative assistant position over time.

Male
Female
100%
80%
60%
40%
20%
0%
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021

Administrative Assistant Gender By Year

YearMaleFemale
20107.78%92.22%
20117.47%92.53%
20128.20%91.80%
20138.05%91.95%
20148.41%91.59%
20159.22%90.78%
20169.13%90.87%
20179.98%90.02%
201810.64%89.36%
201911.13%88.87%
202011.73%88.27%
202112.70%87.30%

Administrative Assistant Male to Female Ratio

We compared this job title with other job titles to see how gender percentages varied. As you can see, administrative assistant engineering and assistant operator have the biggest difference in gender.

Job TitleMaleFemale
Escrow Secretary3%97%
Placement Secretary3%97%
Administrative Assistant/Secretary/Receptionist4%96%
Administrative Assistant13%87%
Information Technology Assistant67%33%
Assistant Operator77%23%
Administrative Assistant Engineering78%22%

Administrative Assistant Statistics By Race

The most common ethnicity among administrative assistants is White, which makes up 66.4% of all administrative assistants. Comparatively, there are 16.0% of the Hispanic or Latino ethnicity and 9.2% of the Black or African American ethnicity.

  • White, 66.4%
  • Hispanic or Latino, 16.0%
  • Black or African American, 9.2%
  • Unknown, 3.9%
  • Asian, 3.8%
  • American Indian and Alaska Native, 0.7%

Administrative Assistant Race

Administrative Assistant RacePercentages
White66.4%
Hispanic or Latino16.0%
Black or African American9.2%
Unknown3.9%
Asian3.8%
American Indian and Alaska Native0.7%

Administrative Assistant Race And Ethnicity Over Time

Using the Census Bureau data, we found out how the percentage of each ethnic category trended between 2010-2019 among administrative assistants.

  • White
  • Asian
  • Hispanic or Latino
  • Black or African American

Administrative Assistant Race By Year

YearWhiteBlack or African AmericanAsianHispanic or Latino
201072.14%9.66%3.12%12.99%
201171.95%9.93%3.01%12.97%
201271.64%9.93%3.09%13.05%
201371.69%9.55%3.29%13.23%
201471.36%9.67%3.26%13.54%
201570.82%9.67%3.27%14.01%
201670.12%9.54%3.61%14.35%
201770.19%9.28%3.38%14.76%
201870.23%9.01%3.42%15.05%
201970.70%8.72%3.47%14.84%
202068.87%8.46%3.55%14.65%
202166.42%9.15%3.81%16.03%

Administrative Assistant Wage Gap By Race

Asian administrative assistants have the highest average salary compared to other ethnicities. White administrative assistants have the lowest average salary at $37,443.
$40,000
$39,000
$38,000
$37,000
Unknown
White
Black or African American
Asian
Hispanic or Latino
EthnicitySalary
Unknown$37,475
White$37,443
Black or African American$37,833
Asian$39,407
Hispanic or Latino$37,991

Administrative Assistant JOBS

Average Age of an Administrative Assistant

We determined the average age of administrative assistants based on ethnicity and gender.

Male
Female

Administrative Assistant Age By Race

RaceMale AgeFemale Age
Black or African American4752
Unknown3649
Asian4347
Hispanic or Latino3845
White4554
American Indian and Alaska Native51

Administrative Assistant Age Breakdown

This chart breaks down the ages of administrative assistant employees. Interestingly enough, the average age of administrative assistants is 40+ years old, which represents 78% of the population.

40+ years

30-40 years

20-30 years


Administrative Assistant Age

Administrative Assistant YearsPercentages
40+ years78%
30-40 years16%
20-30 years6%

Types of Administrative Assistant Degree Levels

The most common degree for administrative assistants is bachelor's degree 47% of administrative assistants earn that degree. A close second is associate degree with 24% and rounding it off is high school diploma with 16%.

  • Bachelors, 47%
  • Associate, 24%
  • High School Diploma, 16%
  • Diploma, 5%
  • Other Degrees, 8%

Administrative Assistants By Education

Administrative Assistant DegreePercentages
Bachelors47%
Associate24%
High School Diploma16%
Diploma5%
Other Degrees8%

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Administrative Assistant Wage Gap By Education

Administrative assistants with a Masters degree earn more than those without, at $40,675 annually. With a Bachelors degree, administrative assistants earn a median annual income of $39,098 compared to $37,354 for administrative assistants with an Associate degree.
$41,000
$40,000
$39,000
$38,000
$37,000
$36,000
High School Diploma or Less
Master's Degree
Bachelor's Degree
Some College/ Associate Degree
EducationSalary
High School Diploma or Less$36,872
Master's Degree$40,675
Bachelor's Degree$39,098
Some College/ Associate Degree$37,354

Administrative Assistant Employment Statistics

This section highlights information about where administrative assistants work. We found most administrative assistants work for a public company. In addition, the industry that employs the most administrative assistants is the education industry.

Company Size

We created this chart to show you the average size of companies that typically hire administrative assistants.

< 50 employees

50 - 100 employees

100 - 500 employees

500 - 1,000 employees

1,000 - 10,000 employees

> 10,000

Administrative Assistant Jobs By Employer Size

Company SizePercentages
< 50 employees3%
50 - 100 employees7%
100 - 500 employees11%
500 - 1,000 employees5%
1,000 - 10,000 employees22%
> 10,000 employees52%

The Types Of Companies Administrative Assistant Work In

Employees with the administrative assistant job title have their preferences when it comes to working for a company. For instance, most administrative assistants prefer to work at public companies over private companies.

Education

Public

Private

Government

Administrative Assistant Jobs By Sector

Company TypePercentages
Education22%
Public37%
Private34%
Government7%

Top Industries Hiring Administrative Assistants

Just based on the number of employees within each industry, we were able to determine the most common industries that employ administrative assistants. Those industries include education, professional and finance.

Fortune 500

Education

Professional

Finance

Health Care

Administrative Assistant Turnover And Employment Statistics

Administrative Assistant Unemployment Rate Over Time

The Bureau of Labor Statistics came in clutch when it came down to figuring out how the unemployment rate has changed over time. Between 2008 and 2018, this is how the number of administrative assistants changed.

  • Unemployment rate

Administrative Assistant Unemployment Rate By Year

YearAdministrative Assistant Unemployment Rate
20107.58%
20117.01%
20125.80%
20135.28%
20144.11%
20153.32%
20162.98%
20172.93%
20182.79%
20192.48%
20203.48%
20214.29%

The Average Number of Years That Administrative Assistant Stay in a Job

By looking over 947,701 administrative assistants resumes, we figured out that the average administrative assistant enjoys staying at their job for 1-2 years for a percentage of 35%.

Less than one year

1-2 years

3-4 years

5-7 years

8-10 years

11+ years

Administrative Assistant Tenure

Number or YearsPercentages
Less than 1 year24%
1-2 years35%
3-4 years15%
5-7 years13%
8-10 years5%
11+ years8%

Comparing The LGBT Ratio of Administrative Assistants with Other Job Titles

After finding the gender ratio, we wondered if the percentages of LGBT persons were different as well. Using the data below, you can see how other job titles compare to administrative assistants.

Job TitleLGBTJob Openings
Administrative Assistant5.70%-
Medical Office Worker9.17%98,358
Assistant To The Director10.06%10,369
Legal Secretary14.76%13,182

Administrative Assistant LGBT Demographics

ProfessionPercentages of LGBT Job Openings
Medical Office Worker9.17%98,358
Assistant To The Director10.06%10,369
Legal Secretary14.76%13,182

Foreign Languages Spoken By Administrative Assistants

The most common foreign language among administrative assistants is Spanish at 64.2%. The second-most popular foreign language spoken is French at 8.6% and German is the third-most popular at 3.1%.

  • Spanish, 64.2%
  • French, 8.6%
  • German, 3.1%
  • Portuguese, 2.9%
  • Chinese, 2.5%
  • Other, 18.7%

Administrative Assistant Languages Spoken

Foreign LanguagePercentages
Spanish64.2%
French8.6%
German3.1%
Portuguese2.9%
Chinese2.5%
Other18.7%

Administrative Assistant Jobs

Recently Added Administrative Assistant Jobs

Administrative Assistant Heatmaps

The amount you can make as an administrative assistant can depend on where you live. For example, the highest salary of administrative assistants is $56,925. Use our chart to find out where that salary is located.

Where Do Administrative Assistants Earn The Most?

Administrative assistants earn the most in California, where the average administrative assistant salary is $43,597. The map here shows where administrative assistants earn the highest salaries in the U.S. The darker areas across the 50 states highlight the highest salaries.

Average Salary

Which State Has The Most Administrative Assistants?

By looking through more than 947,701 resumes, we found that the most popular places for administrative assistants are New York, NY and Houston, TX.

Number of Administrative Assistants

Number Of Administrative Assistant Jobs By State

Where Are Administrative Assistants In High Demand?

Administrative assistants are in high demand in New York, NY. There are currently 487 job openings for administrative assistants here. We looked over job openings to determine where in the country administrative assistants are in the most demand.

Jobs Openings

Administrative Assistant Demographics FAQs

What Percentage Of Administrative Assistants Are Female?

85.2% of administrative assistants are female in the United States. This is -0.6 percentage points lower than last year. Additionally, the percentage of female administrative assistants has decreased by -4.3 percentage points since 2010. That means there are a total of 1,946,961 female administrative assistants in the U.S. and 338,205 male administrative assistants in the United States. Note that Zippia's estimate accounts only for the 2,285,166 people with the specific job title of administrative assistant and doesn't include grouping similar job titles, or people with potentially similar credentialing.

How Many Administrative Assistant Are There In The Us?

There are over 2,025,512 Administrative Assistants in the United States.

What Percentage Of Administrative Assistants Are Black?

9.2% of Administrative Assistants are Black or African American

What Race Are Most Administrative Assistants?

Most an are White, with 66.4% of Administrative Assistants belonging to this ethnicity. 16.0% of Administrative Assistants are Hispanic or Latino, 9.2% of Administrative Assistants are Black or African American, 3.9% of Administrative Assistants are Unknown, 3.8% of Administrative Assistants are Asian, and 0.7% of Administrative Assistants are American Indian and Alaska Native

Are Administrative Assistant Jobs Male - Dominated?

No, Administrative Assistant jobs are not male - dominated. 87% of Administrative Assistants are female, and 12% are male, so there are more female Administrative Assistants than male Administrative Assistants in the United States.

How Old Is The Average Administrative Assistant?

The average Administrative Assistant is 50 years old. 78% of Administrative Assistants are 40+ years old or older, 16% are between the ages of 30-40 years, and 6% are between 20-30 years old

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