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Administrative Assistant Demographics in the US

The average employee age for administrative assistants is 48 years. The administrative assistant workforce reached a whopping 2,285,166 in 2020!

Among administrative assistants, we discovered that 81.9% of them are women, while 14.2% are men. The most common race/ethnicity among administrative assistants is White, which makes up 70.2% of all administrative assistants. Comparatively, there are 15.1% of the Hispanic or Latino ethnicity and 9.0% of the Black or African American ethnicity. The majority of administrative assistants are located in NY, New York and TX, Houston.

Administrative Assistant Statistics and Facts in the US

After extensive research and analysis, Zippia's data science team found that:

  • There are over 2,285,166 administrative assistants currently employed in the United States.
  • 81.9% of all administrative assistants are women, while only 14.2% are men.
  • The average age of an employed administrative assistant is 48 years old.
  • The most common ethnicity of administrative assistants is White (70.2%), followed by Hispanic or Latino (15.1%) and Black or African American (9.0%).
  • The majority of administrative assistants are located in NY, New York and TX, Houston.
  • Administrative assistants are most in-demand in New York, NY.
  • Administrative assistants are paid an average annual salary of $33,510.
  • The health care industry is the highest-paying for administrative assistants.
  • San Francisco, CA pays an annual average wage of $44,994, the highest in the US.
  • Administrative assistants average starting salary is $26,000.
  • In 2021, women earned 95% of what men earned.
  • The top 10% of highest-paid administrative assistants earn as much as $42,000 or more.
  • 8% of all administrative assistants are LGBT.
  • Alaska is the best state for administrative assistants to live.
  • Administrative assistants are more likely to work at public companies in comparison to private companies.

Administrative Assistant Statistics by Race

The most common ethnicity among administrative assistants is White, which makes up 70.2% of all administrative assistants. Comparatively, there are 15.1% of the Hispanic or Latino ethnicity and 9.0% of the Black or African American ethnicity.

Job Title
  • White, 70.2%
  • Hispanic or Latino, 15.1%
  • Black or African American, 9.0%
  • Asian, 3.4%
  • Unknown, 1.6%
  • American Indian and Alaska Native, 0.7%

Foreign Languages Spoken By Administrative Assistants

The chart below shows that 64.4% of administrative assistants speak Spanish. The second-most popular foreign language spoken is French at 8.4% and German is the third-most popular at 3.0%.

Job Title
  • Spanish, 64.4%
  • French, 8.4%
  • German, 3.0%
  • Portuguese, 2.9%
  • Chinese, 2.6%
  • Other, 18.7%

Types of Administrative Assistant Degree Levels

We assessed our data to determine the typical level of education for administrative assistants. The most common degree for administrative assistants is bachelor's degree. In fact, 38% of administrative assistants earn that degree. A close second is associate degree with 20% and rounding it off is high school diploma with 12%.

Job Title
  • Bachelors degree, 38%
  • Associate degree, 20%
  • High School Diploma degree, 12%
  • Diploma degree, 4%
  • Other Degrees, 26%

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Administrative Assistant Employment Statistics

This section highlights the information we gathered about the types of businesses and industries that employ administrative assistants. We found that the most common company type is public. In addition, the industry that employs the most administrative assistants is the education industry.

Company Size

We created this chart to show you the average size of companies that typically hire administrative assistants.

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< 50 employees

50 - 100 employees

100 - 500 employees

500 - 1,000 employees

1,000 - 10,000 employees

> 10,000

The Types Of Companies Administrative Assistant Work In

Employees with the administrative assistant job title have their preferences when it comes to working for a company. For instance, most administrative assistants prefer to work at public companies over private companies.

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Public

Government

Private

Education

Top Industries Hiring Administrative Assistants

Just based on the number of employees within each industry, we were able to determine the most common industries that employ administrative assistants. Those industries include education, finance and professional.

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Fortune 500

Education

Professional

Finance

Technology

Administrative Assistant Diversity

From race to gender and even age, we found the average demographic information on those who work as administrative assistants. Keep reading to find out what the results for administrative assistants were.

Administrative Assistant Race And Ethnicity Over Time

Using the Census Bureau data, we found out how the percentage of each ethnic category trended between 2008-2018 among administrative assistants.

  • White
  • Asian
  • Hispanic or Latino
  • Black or African American

Administrative Assistant Gender Over Time

This data shows how men and women predominate in the administrative assistant position over time.

Male
Female
10%
8%
6%
4%
2%
0%
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018

Administrative Assistant Unemployment Rate Over Time

The Bureau of Labor Statistics came in clutch when it came down to figuring out how the unemployment rate has changed over time. Between 2008 and 2018, this is how the number of administrative assistants changed.

  • Unemployment rate

Average Age of an Administrative Assistant Based On Race And Gender

We determined the average age of administrative assistants based on ethnicity and gender.

Male
Female

The Average Number of Years That Administrative Assistant Stay in a Job

By looking over 947,701 administrative assistants resumes, we figured out that the average administrative assistant enjoys staying at their job for 1-2 years for a percentage of 35%.

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Less than one year

1-2 years

3-4 years

5-7 years

8-10 years

11+ years

Administrative Assistant Age Breakdown

This chart breaks down the ages of administrative assistant employees. Interestingly enough, the average age of administrative assistants is 40+ years old, which represents 75% of the population.

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20-30 years

30-40 years

40+ years

Administrative Assistant Male to Female Ratio

We compared this job title with other job titles to see how gender percentages varied. As you can see, assistant operator and administrative assistant engineering have the biggest difference in gender.

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Job Titleascdesc
Maleasc
Femaleascdesc
Escrow Secretary6%90%
Stenographer Secretary6%90%
Pathology Secretary/Transcriptionist7%91%
Administrative Assistant14%82%
Administrative Assistant Engineering69%20%
Assistant Operator71%25%
Male
Female
100%
75%
50%
25%
0%
Assistant Operator
Administrative Assistant Engineering
Administrative Assistant
Pathology Secretary/Transcriptionist
Stenographer Secretary
Escrow Secretary
0%
25%
50%
75%
100%

Comparing The LGBT Ratio of Administrative Assistants with Other Job Titles

After finding the gender ratio, we wondered if the percentages of LGBT persons were different as well. Using the data below, you can see how other job titles compare to administrative assistants.

Compare Jobs
Job Titleascdesc
LGBTasc
Administrative Assistant8.14%
Medical Billing, Receptionist11.07%
Customer Service Representative12.31%
Production Control Planner14.99%
Caller15.36%
Data Processor16.24%
Work Force Advisor24.95%

Administrative Assistant Jobs

Administrative Assistant Gender Pay Gap

male-income
Male Income
$36,447
female-income
Female Income
$34,747

Administrative Assistant Income By Gender And Race/Ethnicity

We found interesting that Asian men and Hispanic or Latino men make more money compared to others.

  • Male
  • Female
$39,029
$38,049
$37,069
$36,090
$35,110
$34,130
$33,150
Asian
Black or African American
Hispanic or Latino
White

Administrative Assistant Income By Race/Ethnicity And Education

This chart shows the impact that education has on the income level of different ethnicities.

All Race and Ethnicity
Educationascdesc
Incomeasc
High School Diploma or Less$36,274
Some College/ Associate Degree$36,900
Bachelor's Degree$37,300
Master's Degree$38,781

Administrative Assistant Income By Race/Ethnicity And Education

This chart shows the impact that education has on the income level of different ethnicities.

  • Asian
  • Black or African American
  • Hispanic or Latino
  • White
$41,106
$39,943
$38,781
$37,618
$36,455
$35,293
$34,130
$32,967
High School Diploma or Less
Some College/ Associate Degree
Bachelor's Degree
Master's Degree

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Administrative Assistant Heatmaps

The amount you can make as an administrative assistant can depend on where you live. For example, the highest salary of administrative assistants is $48,602. Use our chart to find out where that salary is located.

Where Do Administrative Assistants Earn The Most?

The map here shows where administrative assistants earn the highest salaries in the U.S. The darker areas across the 50 states highlight the highest salaries.

Average Salary

Where Are Administrative Assistants Located?

By looking through more than 947,701 resumes, we found that the most popular places for administrative assistants are NY, New York and TX, Houston.

Number of Administrative Assistants

Where Are Administrative Assistants In High Demand?

We looked over job openings to determine where in the country administrative assistants are in the most demand.

Jobs Openings