Administrative Assistant Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applicant with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate.

At Zippia, we went through over 947,701 Administrative Assistant resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

See More Example Resumes

Five Key Resume Tips For Landing an Administrative Assistant Job:

1.
Relevant Experience
Make sure that the jobs, experience, and accolades that you do include are relevant to the position you’re applying for.
2.
The Right Skills
This is a great time to run wild with those keywords found in the job description. If they’re looking for someone with Data Entry, be sure to list it as a skill.
3.
Quantifiable Achievements
Achievements and awards relevant to the position speak louder than a high GPA, especially if you can quantify your achievement with a number.
4.
Your Unique Qualities
Recruiters and hiring managers are looking at hundreds of resumes. Let yours stand out, and try not to sound too boring.
5.
Strong Content
If you’ve had a lot of jobs, this shouldn’t necessarily be a list of all of them. This is a document designed to market you to a potential employer, so choose the strongest content.

How To Write an Administrative Assistant Resume

1
Contact Information
Name
First things first — employers only spend about six seconds looking at resumes before they decide to keep them or throw them away, so you should definitely let them know whose it is.
Address
Commute and relocation are things that employers take into consideration when sifting through candidates, so provide your current address in your resume header so that employers have an idea of where you are in relation to their office.
LinkedIn Profile
If you feel that a link to your social media profile could further your standing as a candidate, go ahead and include it. This doesn’t mean you should throw in a link to your hilarious Twitter profile, but instead provide your LinkedIn profile.
2
Professional Summary (Objective)
Career objective statements are one of the most overlooked pieces of otherwise stellar resumes. It’s not that every Administrative Assistant CV out there needs one — it’s just that the ones that really do need them typically never think to include them.
The goal of this section is simple: to summarize the resume in a few short sentences. Through your resume summary you enable employers to quickly learn whether you are a good match for the job. Here are a few things to keep in mind when writing a professional summary:
Keep it short: it should be 4 sentences max
Highlight your most impressive skills or achievements
3
Skills

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume
Make sure to only include your hard skills on your resume. In addition, include the most in-demand administrative assistant skills. Below we have listed the top skills for an administrative assistant : The more keywords your resume can “match,” the more likely it is that your resume will be selected for review by human eyes.
Top Skills for an Administrative Assistant
Source: Zippia.com
See All Administrative Assistant Skills
Here are a few key points of to keep in mind while writing your skills section:
Include between 6 to 12 skills
Make sure to only include hard skills
Highlight your most impressive skills or achievements
4
Experience
We compared 947,701 resume examples and job offers and found that the average experience required for an administrative assistant job required by employers is 1.0 years.
How much work experience do employers want to see?
The average administrative assistant job listing asks for 1.0 years of work experience.
How much work experience does the average administrative assistant candidate have?
The average administrative assistant resume contains 4.0 years of work experience.
Write your work experience section in a way that embraces your administrative assistant skills. Sounds easier said than done? Take a look at how other people have done it. Below are real examples from administrative assistant resumes that people have included in their work experience section to demonstrate their knowledge of key skills:
Female
Administrative Assistant

Candidate Info

7
Years In Workforce
4
Years As an Administrative Assistant
Some College Courses
Some College Courses - Real Estate
  • Provided support to various department in the organization, by conducting client reports, using internal database.
  • Provide Administrative support to HR managers and supervisors.
  • Prepared PowerPoint presentations for daily meetings for Director.
  • Opened, sorted, routed and quality checked incoming mail.
  • Temped at Bechtel as an Administrative Assistant.
Male
Administrative Support Staff

Candidate Info

5
Years In Workforce
2
Years As an Administrative Assistant
Bachelor's Degree
Bachelor's Degree - Biology
  • Use oracle peoplesoft data base.
  • Handle HR functions for all employees, act as liaison for the District HR Office.
  • Updated HR spreadsheet with employee change requests and processes paperwork.
  • Assisted the Human Resources Manager as an HR liaison for store associates and executives.
  • Maintained cash office through daily reconciliation of replenishments and disbursements.
Female
Senior Agricultural Assistant

Candidate Info

9
Years In Workforce
5
Years As an Administrative Assistant
High School Diploma
High School Diploma
  • Functioned as primary creator of PowerPoint presentations and main troubleshooter of MS Office Issues.
  • Supported optimal PowerPoint presentation generation by creating flow / org charts utilizing Visio and graphs / tables using Excel.
  • Prepared and revised meeting and presentation materials using PowerPoint.
Female
Legal Secretary (Part-Time)

Candidate Info

17
Years In Workforce
11
Years As an Administrative Assistant
Associate's Degree
Associate's Degree - Legal Support Services
  • Provided administrative support to Chief Labor and Employment Counsel and the Senior HR Compensation and Benefits Counsel.
  • Provided support services to the Vice President and General Counsel.
  • Served as Task Force Staff Director, providing counsel, operational support and assisting in the drafting of the public report
  • Provided extensive assistance handling highly confidential employment matters, and research for counsel.
  • Assisted students with department academic needs.
Show More
5
Education
As an administrative assistant, you may wonder exactly how your education section should look. Administrative Assistant roles often require a High School Diploma degree or higher, so the majority of administrative assistant resumes that we looked at contained a high school diploma degree.
As shown above, the Education section can be very brief. However make sure to include the following:
The name of the school you attended
The year you attended
Your major
Your GPA
The level of education you attained

Administrative Assistant Salary

Did your resume land you an interview? Be prepared to talk salary.

How To Answer "What Are Your Salary Requirements"

When you are ready to send your resume to employers, it's important to be aware of the current market conditions for Administrative Assistants. Salary can vary based on factors such as location, company, and industry. Check out our detailed salary information for Administrative Assistants to learn more.

Average Employee Salary
$34,000
$21,000
Min 10%
$34,000
Median 50%
$53,000
Max 90%