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Top 50 Administrative Assistant Skills

Below we've compiled a list of the most important skills for a Administrative Assistant. We ranked the top skills based on the percentage of Administrative Assistant resumes they appeared on. For example, 7.8% of Administrative Assistant resumes contained Data Entry as a skill. Let's find out what skills a Administrative Assistant actually needs in order to be successful in the workplace.

These Are The Most Important Skills For A Administrative Assistant

1. Data Entry
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high Demand
Here's how Data Entry is used in Administrative Assistant jobs:
  • Provided administrative services including filing, data entry, preparation of company correspondence, and business documents.
  • Provide administrative support including answering phones, drafting correspondence, data entry, filing documents and writing reports
  • Prepared correspondence, answered telephones, conducted data entry.
  • Perform data entry, filing, answer incoming calls, and participate in writing the office policies and procedures manual.
  • Answered telephones, processed mail, made faxes and preformed data entry with Microsoft Excel and Access.
  • Handled any office tasks such as Data Entry, Tenant Info Categorization & Maintenance Requests.
  • Performed data entry for college students who wish to transfer to other universities after graduation.
  • Completed data entry, tracked resumes and maintained the applicant tracking system.
  • Greeted clients; data entry; answered phones ; filing of documents
  • Managed patient records (paper/electronic) and performed data entry services.
  • Performed data entry duties for tracking of labor hours accurately.
  • Assist with data entry and filing of accounting records.
  • Record keeping and data entry Scheduled appointments, and operated office equipment
  • Assisted in all areas of administrative work including data entry, receptionist duties, file organization, research and development.
  • General administrative duties, data entry, assisted with on-site assignments, organized and managed office, managed social media
  • Provided data entry for new and existing patient accounts Assisted with patient appointment scheduling Filed Medical insurance claims.
  • Scheduled client appointments Performed accounting and payroll data entry Clerical office work, and phone customer service
  • Answer multi-line phone and take messages Run bank errands Preform data entry
  • Greet Clients and Visitors Make Appointments Data entry and filing Telephone reception Drafting and editing correspondences Ordering Office Supplies
  • Arrange all travel domestic and international Passports and Visas Maintained Outlook Calendars Arranged Offsites including venue/catering/activities Data Entry into excel spreedsheets

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691 Data Entry Jobs

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2. Payroll
demand arrow
high Demand
Here's how Payroll is used in Administrative Assistant jobs:
  • Corrected time card errors to ensure accuracy of payroll information at the end of each two week pay period.
  • Acted as Financial Accountant, managing payroll, accounts receivable and payable, and reconciliation of bank statements.
  • Prepared and processed payroll, and filed all appropriate tax returns, including W-2 and 1099 statements.
  • Maintained client relations, data entry, processed applications, customer service, assisted with payroll.
  • Prepared a bi-weekly payroll and all taxes: bi-weekly, monthly, quarterly and yearly.
  • Tasked with weekly payroll as well as payroll taxes and 401k management.
  • Process Accounts Payable, payroll, purchase orders and Accounts Receivable.
  • Withhold and submit all insurance, 401k and appropriate payroll taxes.
  • Processed new employee paperwork and entering into the payroll system.
  • Prepared company bi-weekly payroll for 15 employees using Quick Books.
  • Prepare a bi-weekly hourly, salary and commission payroll.
  • Audit and process payroll for 20 plus employees.
  • Handled data entry for payroll and accounts payable.
  • Process weekly payroll and time cards.
  • Prepare payroll for four subsidiaries.
  • Updated spreadsheets and assisted with payroll
  • Processed loans, distributions and payroll contributions in Relius Administration.
  • Entered employee information into database Entered payroll information
  • Assisted with payroll and accounts payables when time allowed.
  • Processed weekly payroll for a staff of 35 employees Balanced and reconciled petty cash Coordinated Citibank purchase and travel card

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334 Payroll Jobs

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3. Customer Service
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high Demand
Here's how Customer Service is used in Administrative Assistant jobs:
  • Served as liaison to customer service department for inventory updates - Other duties as assigned by the Manager of Generic Pharmaceutical Procurement
  • Exhibited excellent customer service skills.
  • Provide excellent customer service with clients
  • Create and assist making the reports of information, preparing monthly highlights and objective reports, preparing minutes, customer service.
  • Provided excellent customer service while taking orders for handmade and machine-made fine art paper.
  • Demonstrated strong customer service skills in greeting and directing customers and perspective students.
  • Provide prestigious face-to-face, and over-the-phone customer service to the residents and guests.
  • Managed multiple phone line and Customer Service while implementing a new Filing System.
  • Trained support staff on high level customer services and quality assurance skills.
  • Handle all complaints and collections on accounts with exceptional customer service skills.
  • Greet parents and provide efficient customer service to current and potential families.
  • Assessed customer service issues to ensure each customers needs are fulfilled.
  • Provided positive customer service in person and by telephone.
  • Provided excellent customer service to new and existing clients.
  • Used excellent customer service to our business partners.
  • Follow up of any customer service issues.
  • Provided stellar customer service and participated in company trainings.
  • Assisted with accounts payable and receivables, purchasing, customer service, and showroom sales.
  • Provided andinistrative and customer service services for a leading South bay real estate appraiser.
  • Focused on customer service and meeting customer needs, multiple "time sensitive" orders processed daily.

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785 Customer Service Jobs

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4. Phone Calls
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high Demand
Here's how Phone Calls is used in Administrative Assistant jobs:
  • Insured letters to customers for unpaid service bills by delegating to subordinates and following up with courtesy telephone calls.
  • Prepared budget reports, organized travels arrangements, handles telephone calls, and maintained administrative records and documents.
  • Received phone calls, determined the nature of the calls and directed callers to the appropriate department.
  • Assisted the company and supported employees by filing, copying, answering and directing phone calls.
  • Fielded incoming phone calls, managed all incoming and outgoing mail and deliveries for entire firm.
  • Received and distributed telephone calls, emails, and correspondence on a daily basis.
  • Handled and screened telephone calls, routed mail and maintained files and folders.
  • Received and screened telephone calls and handled visitors with diverse backgrounds and needs.
  • Answered phone calls, emails, and faxes with current or prospective parents.
  • Handle and screen telephone calls, routine mail and reallocate as required.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Received incoming telephone calls for the Real Estate Division Corps of Engineers.
  • Answered phone calls for orders & responded to business related e-mails.
  • Answered daily phone calls and any questions customers may have.
  • Answered and routed phone calls to the appropriate department.
  • Answered and screened incoming phone calls.
  • Answered and directed telephone calls.
  • Receive and place telephone calls.
  • Answer incoming calls Return phone calls Receive monthly payments Assist customers
  • Respond to telephone calls Organize/schedule meetings and events Receive and direct visitors Assist in handling monthly reports Create spreadsheets and presentations

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180 Phone Calls Jobs

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5. Database
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high Demand
Here's how Database is used in Administrative Assistant jobs:
  • Entered numerical data into databases in a timely and accurate manner.
  • Maintained digital databases of information, analyzing content and correcting inaccuracies.
  • Maintain customer and financial databases using Microsoft Access.
  • Maintained resident's records via electronic management database.
  • Scanned documentation and entered into the database.
  • Created and maintained database for facility.
  • Prepare invoices, reports, letters and other marketing documents, using word processing, spreadsheet, database and other presentation software
  • Perform general office duties, including ordering supplies, maintaining records, managing database systems, and performing basic bookkeeping work.
  • Maintained a client database spreadsheet, closing out of completed loan files, and assisting on loan closings.
  • Create, implement and maintain employee, financial record and inventory databases using Microsoft Access.
  • Manage database, answer phones, develop promotional calendars, brochures.
  • Entered received response in Caterpillar's issues list database.
  • Prepare correspondence letters, maintain databases and generate reports.
  • Completed Claims Department transition to Oasis claims database.
  • Maintain operating room databases and daily logs.
  • Maintained a database of over 27,000 members.
  • Create and maintain database records.
  • Use computer for spreadsheet, word processing,database management, and other applications.
  • Maintained database of clients and followed up with clients in regards to their needs.
  • Maintained the schools database for administrators, teachers and students.

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737 Database Jobs

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6. Office Supplies
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high Demand
Here's how Office Supplies is used in Administrative Assistant jobs:
  • Maintained office supplies/equipment; completed purchase orders to replenish supply stock.
  • Support a team through monitoring and ordering office supplies, collating and assembling documents, attend meetings and take and distribute minutes
  • General office management, supply and maintenance management, as well as keeping up the individual department and general office supplies.
  • Maintain office files, receive, routes and distributes incoming and outgoing mail and replenishes office supplies as needed.
  • Order office supplies, review and approve credit applications, prepare invoices and repair orders.
  • Maintained and ordered office supplies, promotional materials, uniforms, and orientation packets.
  • Oversee purchase of office supplies - ensuring all work stations are amply stocked.
  • Maintained all necessary office supplies and placed weekly orders from local vendors.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Liaised with vendors to order and maintain inventory of office supplies.
  • Managed office supplies, vendors, organization and upkeep.
  • Ordered all office supplies being utilized at the facility.
  • Maintained inventory, responsible for maintaining office supplies.
  • Ordered departmental office supplies and processed mail.
  • Managed the distribution of office supplies.
  • Order and stock all office supplies.
  • Order and distribute office supplies.
  • Researched for the least expensive office supplies saving the Fort Lauderdale Office over five hundred dollars per fiscal year.
  • Front office, Assisted HR Dept., Account Receivables and Receivables Office machine maintenance Order office Supplies
  • Coordinated calendar management Updated investor's files Purchased all office supplies Coordinated computer system maintenance

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128 Office Supplies Jobs

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7. Financial Statements
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high Demand
Here's how Financial Statements is used in Administrative Assistant jobs:
  • Analyzed financial statements to identify trends and anomalies in financial data; Effectively resolved accounting issues.
  • Assist President in preparing quarterly consolidated corporate financial statements.
  • Analyze operating and financial statements for profitability ratios.
  • Perform monthly closings and analyze financial statements.
  • Formatted and merged financial statements.
  • Calculated, prepared, and issued bills, invoices, account statements, and other financial statements according to established procedures.
  • Designed and modified documents such as invoices, reports, memos, letters and financial statements using word processing and spreadsheets.
  • Composed, edited and proofread all material for memos, correspondence, statistical reports, financial statements and other documents.
  • Managed all financial transactions including; posting debits and credits, producing financial statements, and recording all transactions.
  • Assisted customers with requests, such as requests for 1099s, financial statements and balance verification.
  • Work with the preparation of reports including financial statements, statistical typing, formatting and editing.
  • Organized all files: tax forms, vendor information, receipts, and financial statements.
  • Excelled in using QuickBooks to prepare invoices, post transactions, and generate financial statements
  • Analyzed financial statements, detailed expense reports, and P&L summary reports.
  • Analyzed and produced financial statements on a monthly basis to balance membership dues.
  • Assembled tax returns and financial statements.
  • Review financial statements and data.
  • Review and process Financial Statements.
  • Prepare reports and financial statements Create, receive and process invoices.
  • processed invoices and receipts; prepared financial statements and financial reports; recorded journal entries)

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14 Financial Statements Jobs

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8. Travel Arrangements
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high Demand
Here's how Travel Arrangements is used in Administrative Assistant jobs:
  • Assisted Executive Director with organizing and scheduling their calendar, preparing travel arrangements and processing their billing.
  • Coordinate domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Coordinated travel arrangements and prepared travel expense statements;.
  • Make travel arrangements for executives.
  • Coordinated all travel arrangements for CEO
  • Process orders, daily deposits, assist in inventory control; make travel arrangements, data entry, and oriented microfiche.
  • Prepared requests for TDY training, makes all travel arrangements for IMD utilizing the Defense travel System (DTS).
  • Coordinated domestic and international travel arrangements, including booking air, hotel and transportation for all levels of staff.
  • Prepared and organized paperwork and other materials as needed for meetings, conferences, travel arrangements and expenses reports.
  • Maintained soft ledger, monitored payroll, made travel arrangements, and compiled statistical reports.
  • Prepare presentations for the Marketing Department and scheduled travel arrangements, business luncheons and meetings.
  • Scheduled appointments, and secured travel arrangements for all departments and their supervisors.
  • Scheduled meetings and made travel arrangements for the President of the company.
  • Make travel arrangements and arrange Travel Advances when needed.
  • Handled travel arrangements and tracked expenses for staff.
  • Planned travel arrangements for staff and candidates.
  • Planned all travel arrangements and expense reports.
  • Make travel arrangements make necessary changes.
  • Organized and maintain calendar/appointment schedules, coordinated travel arrangements/reservations and expense submittals
  • Schedule abd coordinate meetings, appointments and travel arrangements.

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356 Travel Arrangements Jobs

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9. Scheduling Appointments
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high Demand
Here's how Scheduling Appointments is used in Administrative Assistant jobs:
  • Supported the Executive Director throughout daily operations and various administrative tasks including scheduling appointments with clients and answering requests.
  • Utilize organizational and administrative skills while scheduling appointments, answering phones, preparing estimates and contracts.
  • General administrative duties, including answering phones, operating standard office equipment and scheduling appointments.
  • General office duties including scheduling appointments, travel arrangement and open house advertising.
  • Assisted management in scheduling appointments and meetings.
  • Received inbound calls scheduling appointments.
  • Performed day to day operations for an Electrical Contracting company, answering phones, scheduling appointments, and entering sales forms.
  • Served as first point of contact, answering multiple phone lines, scheduling appointments/ follow-up and directing students to appropriate departments.
  • Assist counselors with daily administrative affairs, such as scheduling appointments, maintaining and ordering material for the Counseling Center
  • Operated telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
  • Answer phones, send and receive facsimile, cash handling, scheduling appointments, cleaning, greeting customers.
  • Handled incoming phone lines, directing calls, scheduling appointments, taking messages and providing necessary information.
  • Provided general office assistance as needed including: answering phones, scheduling appointments and maintaining all fees.
  • Assist management with data entry; phone systems, cash transactions, scheduling appointments and marketing.
  • Maintain a calendar for the supervisors, scheduling appointments, meeting, and conferences.
  • Front Desk answering phones, Checking in guests, registering patients, Scheduling appointments.
  • Managed six phone lines with excellent customer service with inquiries and scheduling appointments.
  • Posted flyers for NASA aeronautical team with light typing, filing, and scheduling appointments.
  • General filing Making phone calls Processing checks Scheduling appointments Use of Microsoft Word/Excel
  • Answer the phone * Photocopying * Faxing * Filing * Scheduling appointments * Calculating receipts * Data entry

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36 Scheduling Appointments Jobs

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10. Purchase Orders
demand arrow
high Demand
Here's how Purchase Orders is used in Administrative Assistant jobs:
  • Executed purchase orders and delivery orders in accordance with the incumbent s warranted procurement authority.
  • Reviewed incoming mill material certification to ensure compliance to purchase orders and specifications.
  • Delivered purchase orders to corresponding customer care account specialist.
  • Enter Data (Mailing Merge List, Customer Service Survey's, Purchase Orders, Patient Complaint, Incident reports.)
  • Processed all vendor invoices, purchase orders, and work orders in BANNER and Spectrum Finance.
  • Ordered supplies for multiple departments and initiated work orders, kept detailed record of purchase orders.
  • Handle all incoming and outgoing correspondence, including purchase orders, billing and general information.
  • Enter all information from Requisitions, Purchase Orders, and Change Orders into Microsoft Access.
  • Answered phones, files, entered purchase orders and created orders and delivery tickets.
  • Issued on demand purchase orders for field technicians to purchase supplies.
  • Process purchase orders and invoices to our billing department.
  • Processed vendor purchase orders / invoices using SAP ERP.
  • Created requisitions / purchase orders within the company system.
  • Reconciled purchase orders and vendor statements to invoices.
  • Check all merchandise as per the purchase orders.
  • Track Purchase orders, receivers and invoices.
  • Processed vendor invoices and Purchase Orders.
  • Process purchase orders Ensures office/building property and inventory are accounted for and maintained.
  • Processed purchase orders in a timely manner and approved and coded invoices for facility.
  • Prepared payroll reports using Peoplesoft, process purchase orders and check requests.

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93 Purchase Orders Jobs

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11. Expense Reports
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high Demand
Here's how Expense Reports is used in Administrative Assistant jobs:
  • Managed calendar and travel arrangements; coordinated meetings and events; prepared correspondence and expense reports.
  • Generated and analyzed weekly expense reports, and reported to management findings to ensure successful operations.
  • Created detailed expense reports and requests for capital expenditures.
  • Tracked and maintained accounting activities for the department: including invoices, preparing expense reports and check requests.
  • Maintained and prioritized daily tasks and projects including: expense reports and general errands.
  • Assisted principal in managing office inventory, business unit expenses and expense reports.
  • Maintained expense reports and mileage on all fleet vehicles for the company.
  • Prepared, reconciled, and tracked expense reports through Concur systems.
  • Complete travel and expense reports for multiple department personnel.
  • Prepare and submit expense reports using Concur online system.
  • Organize trips and handled expense reports for Dining Director.
  • Organized and submitted expense reports and time sheets.
  • Submit and reconcile expense reports of the department.
  • Process timely and accurate expense reports.
  • Analyzed and processed all expense reports.
  • Process payments and expense reports.
  • Submit and reconcile expense reports.
  • Prepared travel and expense reports.
  • Processed sales force detailed expense reports Opened and properly distributed incoming mail.
  • Served as senior secretary to Director Prepared and maintained bookkeeping, payroll, expense reports, contracts, and invoice payments.

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239 Expense Reports Jobs

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12. Front Desk
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high Demand
Here's how Front Desk is used in Administrative Assistant jobs:
  • Assisted the front desk (answering phones, checking patients in and out, and some scheduling), as needed.
  • Assisted the front desk; checking clients in, collect fees, schedule appointments, explain the different programs we offered.
  • Front desk hub coordinator, orientation of Guests, events, small group and large group catering and office tours.
  • Provide initial entry front desk security, produce documents, distribute mail, and process inbound/outbound calls.
  • Front desk receptionist duties; answering phones, distributing mail, and directing office visitors.
  • Run the front desk, and provide constant administrative support to our Medical Team.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Provided coverage for both the front desk and mail room, as needed.
  • Provided front desk coverage, document imaging and assistance with completing forms.
  • Front desk assignment with organizing schedules, interviewing volunteers, and filing.
  • Company wide event planning as well as front desk administrative duties
  • Promoted rapidly from front desk clerk to assistant.
  • Front desk coordinator, tech on-boarder.
  • Front desk management and all filing.
  • Answer, transfer calls, fax, and take messages at front desk.
  • Front desk duties included answering multi-line phone system, transferring phone calls, and taking detailed messages.
  • Front desk receptionist with multi-line switchboard.
  • Front desk and phone reception Data entry Customer service Filing Desktop publishing Creating and proofing confirmation letters
  • Front Desk All incoming calls Managed calender, make appointments, set up meetings, Attend visitors Help in sales
  • Front desk Filing papers Urine Samples Answering phone calls Costumer Service Copy paper/ Appt

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150 Front Desk Jobs

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13. Staff Members
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high Demand
Here's how Staff Members is used in Administrative Assistant jobs:
  • Coordinated travel arrangements for staff members.
  • Handled inquires and processed requests from agents and agency staff members, as well as corporate and regional management and staff.
  • Applied Receptionist skills and customer service skills for potential clients, to all staff members, residents and visitors.
  • Provided general office support and customer service to all athletic administrators, staff members and fans as needed.
  • Assist the Medical Staff Coordinator with credentialing the Medical Staff members to work at SVMC.
  • Trained and mentored new and struggling staff members to maximize performance and results.
  • Schedule meetings for all employees; escorts visitors to staff members' offices.
  • Handled all administrative duties for Roadway Groups which consisted of 30 staff members
  • Greeted visitors and determined when they could meet with staff members.
  • Supervised/trained in facilitation of group therapies by CAC staff members.
  • Opened and distributed mail to staff members and various departments.
  • Conducted meeting and taught staff members to utilize the program.
  • Answered and routed incoming calls to appropriate staff members.
  • Process inbound/outbound calls and forward to proper staff members.
  • Answered telephones and transferred calls to appropriate staff members.
  • Led comprehensive safety training for 12 staff members.
  • Direct phone inquiries to the appropriate staff members.
  • Tracked training completion for all staff members.
  • Collaborate with staff members to ensure accurate sample requests, involving, billing and other office duties !
  • Organized company events for 50 plus staff members Assist HR and other department's paperwork.

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87 Staff Members Jobs

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14. Powerpoint
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high Demand
Here's how Powerpoint is used in Administrative Assistant jobs:
  • Create customer specific PowerPoint presentations for client and site visits promoting company capabilities and performance.
  • Prepared PowerPoint presentations, created Excel spreadsheet reports, gathered and distributed confidential reports.
  • Created PowerPoint presentations used for training purposes and skills development.
  • Created PowerPoint presentations used for business development.
  • Created PowerPoint presentations and brochures.
  • Utilized Microsoft Office (Word, PowerPoint, and Excel) to create notices and other vital documents.
  • Assist with developing PowerPoint presentations and Excel spreadsheets Use SAP system for requisitions, purchase orders and invoicing
  • Manage administrative reports each day such as: Microsoft Excel reports, PowerPoint presentations, and RESCO.
  • Assisted with direct mailings, creating PowerPoint charts and presentations, tracking and maintained statistical data.
  • Created PowerPoint presentations with text, graphics, pictures and backgrounds for weekly services.
  • Created word documents, excel spreadsheets, PowerPoint presentations, per request of Director/Managers.
  • Created and maintained documents with Microsoft Word, Excel Spreadsheets, and PowerPoint.
  • Utilize knowledge of Microsoft Office, Excel, PowerPoint and Outlook.
  • Prepare general correspondence, memos, church weekly PowerPoint slides,
  • Created PowerPoint presentations for new hire orientations and staff meetings.
  • Used Word, Excel, PowerPoint, and Access.
  • Organize, create and implement PowerPoint presentations for multi-regional quarterly and year-end conferences.
  • Key Skills & Strengths Proficient in Microsoft Office, PowerPoint, and Excel and average 70 words per minute typing speed.
  • Supported CIO and senior managers by managing their calendars and composing and updating powerpoint presentation for daily and monthly reports.
  • Summer Job) Created PowerPoint, Word, Excel presentations used for business development.

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691 Powerpoint Jobs

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15. New Clients
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average Demand
Here's how New Clients is used in Administrative Assistant jobs:
  • Drafted and produced contract documents for new clients of the company and edited contract documents as requested by the clients.
  • Prepared contracts and proposals for new clients and placed orders by sales team improving proposal rate by 20%.
  • Completed intakes for new clients and scheduled appointments for Licensed Clinical Social Worker and Licensed Mental Health Professional.
  • Greeted all visitors in-person or via telephone; to schedule orientation for new clients and determine appropriate referral.
  • Provided Customer Service to new clients & temporaries, Greeted visitors and guests and monitored phones.
  • Maintained client profiles, databases, and master files for both current and new clients.
  • Provide administrative support when obtaining new clients and business resource referrals to the company.
  • Assisted new clients with completing related applications, and online application support.
  • Closed expired records and entered new clients on the electronic database.
  • Arranged meetings and informational conferences for current and potential new clients.
  • Assisted in processing lines of credit for new clients.
  • Scheduled appointments for new clients and existing clients.
  • Negotiate new contracts to gain new clients.
  • Created new clients files for new accounts.
  • Answer phone calls - Contact clients - Handle complaints and new clients.
  • Interviewed new employees Generate promotional emails for clients as well as global promotions to reach potential new clients.
  • Set up new clients in firm's Timeslips database for billing, contact and mailings.
  • Prepared new clients' proforma in Pro System fx for tax preparation.
  • Networked financial advisor with new clients daily.
  • Set up contracts for new clients Bookkeeping Formulate an invoice for services rendered

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3 New Clients Jobs

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16. Quickbooks
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average Demand
Here's how Quickbooks is used in Administrative Assistant jobs:
  • Automated company records on QuickBooks.
  • Used QuickBooks to Maintain payroll and revenue from all sources (other insurance agencies, insurance providers, and clients).
  • Created PDF files from sales receipts for an accounting audit using QuickBooks at OSL Holdings.
  • Notarize applications for clients/ Payroll and Data Entry using QuickBooks/ Small business services
  • Analyzed data and assisted in balancing Accounting books using QuickBooks and Excel
  • Input proper loan information into the system for processing with QuickBooks.
  • Managed sales reporting and daily bank reconciliation with QuickBooks.
  • Use QuickBooks to process payroll and pay taxes.
  • Use QuickBooks to pay bills and enter payments.
  • Utilized QuickBooks to maintain all accounting records.
  • Used QuickBooks software to organized company accounts.
  • General organization and filing QuickBooks entries
  • Performed data entry in QuickBooks, including reconciliation of bank statements and business expenses, payment processing and invoice creation.
  • Entered invoices into Quickbooks Enterprise, entered payroll, and much more.
  • Received Invoices, processed and filed, Accounting,QuickBooks
  • Pay bills & keep books with quickbooks system.
  • Reconciled financial information (via Quickbooks).
  • Answer Phones, Schedule Appointments, Quickbooks.
  • Impute data in Quickbooks to reconcile Bank Statements -Determine expense categories for expenditures -Prepare and balance check register for business expenses
  • Planned and scheduled appointments * Purchased supplies * Managed inventory * Issued and distributed invoices SOFTWARE QuickBooks, MS Office HONORS SOCIETIES/AWARDS

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8 Quickbooks Jobs

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18. Word Processing
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average Demand
Here's how Word Processing is used in Administrative Assistant jobs:
  • Researched, evaluated and taught new word processing software to all employees, including satellite office in Atlanta, Georgia.
  • Preformed word processing and typing needs of the company and assisted as well planned and helped organize company functions.
  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents.
  • Field telephone calls, receiving and directing visitors, word processing, filing, and faxing.
  • Managed front desk effectively while also coordinating projects in data entry and word processing.
  • Use computers for various applications, such as database management or word processing.
  • Execute word processing projects, including mailings, correspondence, and manuals.
  • Prepare a variety of documents using word processing, spreadsheets & databases.
  • Perform word processing functions, type forms, and maintain files.
  • Proofread, edited, and revised materials on word processing software.
  • Create and work on word processing, spreadsheets and presentations software.
  • Maintain records, files, statistical and word processing software.
  • Create office documents using advanced functions of word processing software.
  • Prepare letter, memos and other documents using word processing.
  • Used computers for spreadsheets, word processing and database management.
  • Worked with basic word processing, spreadsheet and database programs.
  • Handled all word processing, typing and filing.
  • Perform administrative duties including typing and/or word processing all correspondences, reports and memoranda.
  • Utilize assigned word processing, spreadsheet and database programs; use of other computer programs.
  • Provide clerical, word processing, and filing duties to all TRiO program staff.

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580 Word Processing Jobs

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19. Administrative Tasks
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average Demand
Here's how Administrative Tasks is used in Administrative Assistant jobs:
  • Perform administrative tasks utilizing Microsoft Office products, and specialized banking reporting and collections software, including PACER
  • Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
  • Handled administrative tasks for Department Head and Faculty of Computer Science and Industrial Technology Department.
  • Perform varied clerical, technical, specialized or difficult administrative tasks.
  • Coordinated area meetings and assisted Recognition Committee with administrative tasks.
  • Performed administrative tasks under direct supervision of general manager.
  • Perform administrative tasks for the Community Development Department.
  • Completed other administrative tasks as necessary.
  • Provided administrative support to team members in various administrative tasks: meeting coordination, and confirmation via Outlook.
  • Performed administrative tasks, including answering the phone, filing, and registering individuals for member activities.
  • General administrative tasks, including creating patient charts, filing, mail, and faxing.
  • Provide support and perform other responsibilities and administrative tasks as needed or as assigned.
  • Handled all administrative tasks for the Physics Education Research Group (PERG).
  • Process time sheets, job reports, invoices and other administrative tasks daily.
  • Performed administrative tasks for the support team.
  • Carry out various office administrative tasks.
  • assisted the Writing Center director and Coordinator with all administrative tasks
  • Assist the company manager in coordinating meeting with clients, bank and mailing deposits, and other administrative tasks.
  • Modernized file archival system by creating and maintaining electronic databases for all documents Prepared legal documents for trial Aided in administrative tasks
  • Assisted top executives with daily scheduling and administrative tasks Trained new hires Coordinated events, parties, appreciation luncheons.

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431 Administrative Tasks Jobs

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20. Special Events
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average Demand
Here's how Special Events is used in Administrative Assistant jobs:
  • Coordinated with external customers to facilitate completion of special events such as organizational days, conventions, monthly history celebrations.
  • Coordinated special events for investors, donors and collaborators.
  • Provided administrative oversight for all special events.
  • Key Achievement: Managed portions of major projects including PR/marketing, development, volunteers, annual report, and special events.
  • Organized special events, both on and off-site by synchronizing travel arrangements, corporate agendas, special guests, and presentations.
  • Negotiate favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events.
  • Created documents for faxing, correspondence with partners and clients, and documents seeking donations for special events.
  • Prepared the conference room for daily and monthly meetings as well as special events.
  • Coordinate special projects and perform duties related to the special events, travel arrangements.
  • Assist Club Manager and House Chairperson in creative marketing of special events for members.
  • Helped create displays for special events and collect client information for special events.
  • Coordinated special events and worked closely with administrative staff to reserve program spaces.
  • Organized Special Events, travel arrangements, corporate agendas and itineraries.
  • Set up management meetings, setup conference calls and special events.
  • Co-developed plans for weekly services and special events.
  • Assist in coordinating special events.
  • Coordinate meetings and special events.
  • Coordinate and prepare for meetings and special events by assisting with registrations and confirmation, arrange for refreshments and necessary equipment.
  • Project Coordinator for Special Events and Fundraising Galas across California as well as out of state.
  • Coordinated many different activities for the summer camp program and special events Handled all Microsoft projects for the athletic department.

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87 Special Events Jobs

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21. Special Projects
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average Demand
Here's how Special Projects is used in Administrative Assistant jobs:
  • Coordinated special projects and related activities; assisted professional and technical staff with major projects.
  • Assist General Manager and Transportation Manager with special projects.
  • Work independently and collaborate with teams to complete special projects, event bookings, hotel accommodations and other various assignments.
  • Team Focus: Worked with other administrative assistants on special projects and in preparation for spring and winter graduation ceremonies.
  • Acted as Office Manager, assisting on special projects, overseeing project calendars, managing daily schedules of three managers.
  • Typed, edited, assisted with proposal preparation using desktop publishing software, presentations and other special projects as needed.
  • Participate and contribute to any and all special projects or duties defined by the Coordinator of Psychological Services.
  • Provided assistance with administrative duties related to a variety of NEXT STEPS special projects and services.
  • Monitor special projects and assures that finding are applied, implemented, and documented.
  • Facilitated special projects and programs for the occupants and co-workers of the hall.
  • Prepare office reports for presentations, special projects and conferences.
  • Handled special projects and tasks for safety director as required.
  • Assist operation manager with special projects and meeting deadlines.
  • Worked on special projects for upper management.
  • Implement new merchandising concepts and special projects.
  • Assigned to work on special projects.
  • Supported a variety of special projects.
  • Performed research and special projects.
  • Code Employee Incident Reports (EIR) for claims Completes Special projects requested by program manager
  • General Clerical Duties -Document Modifications -Data Entry -Special Projects as Assigned

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264 Special Projects Jobs

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22. Sort
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average Demand
Here's how Sort is used in Administrative Assistant jobs:
  • Performed other clerical duties such as answering telephone, sorting and distributing mail, running errands and sending faxes.
  • Answer phones, type, sort mail, distribute paperwork, support staff, and coordinate support.
  • Sorted, organized, scanned for errors and completed Free Lunch Program Applications for grades K-12.
  • Answer phones, Great Clients, Sort Mail and Delivered packages, keep office stocked.
  • Filed housing applications, answering phones, sorting daily mail and checking in clients.
  • Scan, file and sort through historical company documentation and assure proper record keeping.
  • Sorted and distributed incoming communication data, including faxes, letters and emails.
  • Opened, sort, and distributed incoming mail, e-mail, and faxes.
  • Open, sort, and distribute incoming correspondences, including faxes and email.
  • Filed billing for customers while sorting through the rest of the given mail.
  • Completed purchase orders for resort supplies and managed inventory control.
  • Sorted, Prioritized, and Replied to correspondence received.
  • Receive incoming mail to sort to proper locations.
  • Handled, sorted and delivered mail and package.
  • Count and sort coins and wrap currency appropriately.
  • Received, sorted, and distributed mail.
  • Maintain office supply inventories including coordinate maintenance office equiptment with opening, sorting, and distribute incoming correspondence.
  • Helped with special projects Sorted and filed documents.
  • Open, sort and distribute incoming correspondence.
  • Prepare driver pay approval Filling, sorting, and organizing for the department Bill and invoice for the manager

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144 Sort Jobs

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23. Internet
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average Demand
Here's how Internet is used in Administrative Assistant jobs:
  • Researched, documented and communicated project data utilizing extensive software skills, internet research abilities and strong communication skills.
  • Researched internet for various opportunities to improve program.
  • Act as a resource for basic computer troubleshooting such as email, printing, internet issues, and phones.
  • Prepare a variety of complex reports, including attending meetings to gather information, conducting internet and other research.
  • Presented information to CSR's and division President about daily government assets findings online via internet and in-person.
  • Displayed extensive software skills, as well as Internet research abilities and strong communication skills.
  • Updated & maintained an MS Word mailing database; Installed Internet browsers; Word Processing.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Assisted in decision making by fully utilize tools of Microsoft Office and internet
  • Research and compile data by accessing the Internet and other databases available.
  • Look in at internet for new houses or apartments on sale.
  • Prepared payroll for all departmental employees via the internet.
  • Update internet homepage as needed.
  • Set units to be sold on the Internet.
  • Perform a variety of Internet research functions, manage our company social sites such as Wordpress, Twitter, and Google+.
  • Worked on office projects using Microsoft Word, Excel, And Power Point, as well as Internet Explorer.
  • Researched and compared pricing (via HTML) on Internet Explorer with Bing and Google.
  • Compared prices on printed and internet catalogs to assure best price for materials.
  • Supervised projects that entailed marketing, such as brochures and internet web designing.
  • Create various documents * Internet research for potential business improvements * Submit/File medical claims.

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23 Internet Jobs

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24. HR
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average Demand
Here's how HR is used in Administrative Assistant jobs:
  • Supported the congregation and Pastor through personal document management, calendar organization and collateral preparation for meetings.
  • Developed new customer relations and participation through telephone contact and personal on-site contact.
  • Coordinate meetings and phone conferences internally and externally through written and verbal communication.
  • Resolved employment-related disputes through proactive communication.
  • Involved in all aspects of the daily operations of two weekly newspapers, three bi-monthly magazines and a commercial print operation.
  • Provided HR assistance by conducting interviews for potential employees, as well as creating an Employee Training Manual for new hires.
  • Maintained records through filing, retrieval, retention, storage, compilation, coding, updating and destruction.
  • Created and remade all labels for the company for all food products that go through shipping.
  • Handled the Director's calendar while the Office Manager was away for three weeks.
  • Coordinated large office moves, aided in plans for construction throughout the building.
  • Dispersed incoming mail to correct recipients throughout the office and 8 other departments.
  • Tracked monthly sales and inventory for the general manager of three dealerships.
  • Served as corporate liaison between the HR, IT and marketing departments.
  • Dispersed incoming mail to correct recipients throughout the office.
  • Answered and quickly redirected calls throughout the department.
  • Coordinated company events (Thanksgiving, Christmas).
  • Acted as Office Manager for three weeks.
  • Maintained communications through organizing letters, memoranda and reports.
  • Contract assignment to Dean of Studies and Student Life Provided administrative support to Dean of Studies and three Associate Deans.
  • Developed brand awareness through Social Media content and Public Relations/ public speaking.

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1,167 HR Jobs

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25. Administrative Problems
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average Demand
Here's how Administrative Problems is used in Administrative Assistant jobs:
  • Provide administrative/secretarial support for various departments/divisions such as answering telephones, assisting visitors and resolving administrative problems and inquiries.
  • Provide administrative support such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.
  • Resolved administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Coordinate between departments and operating units in resolving day-to-day administrative problems.
  • Prepared reports including conclusions and recommendations for solution of administrative problems.
  • Resolved administrative problems and inquires and handled all information and data.
  • Resolve routine and non-routine administrative problems and answer inquiries.
  • Resolved administrative problems by coordinating preparation of report.
  • Investigate Administrative problems and make recommendations for solutions.
  • Assist in resolving any administrative problems.
  • Resolve administrative problems and inquiries.
  • Provide support for the case management department such as, assisting participants and referring a range of administrative problems and inquiries.
  • Resolved and prepared written responses for administrative problems and inquiries including correspondence, reports, drafts, memos and emails.
  • Answer phones, file documents, assist visitors, and resolve a range of administrative problems and inquiries.
  • Photocopy, fax and email necessary documents throughout the day, as you resolve administrative problems/ inquiries.
  • Responded to inquiries and administrative problems brought to the office by staff, students and parents.
  • Monitor and record company's expenses and resolve administrative problems and inquiries.
  • Operated multi-line telephone, greeted and assisted all visitors, handled all inquiries and administrative problems.
  • Manage calendar for Managing Director Assist in resolving any administrative problems Run company s errands to post office and office supply store
  • Assist in resolving any administrative problems -Occasionally assist in out of town business.

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89 Administrative Problems Jobs

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26. Reception Area
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average Demand
Here's how Reception Area is used in Administrative Assistant jobs:
  • Managed reception area, greeted visitors, responded to telephone and in-person requests for information on Veteran Affairs educational benefits.
  • Managed the reception area, greeted visitors and responded to telephone/in-person requests.
  • Perform various administrative tasks including maintenance and organization of reception area.
  • Manned the reception area which included allowing clients into the facility, greeting customers, and answering telephone calls.
  • Handled reception area including heavy phones, rerouted incoming, outgoing mails and faxed messages to appropriate parties.
  • Manage appointments, Create Excel spreadsheets, Produce financial reports, fax important documents, maintain tidy reception area
  • Maintained the front desk reception area and responded to requests for information over the phone and in person.
  • Managed the reception area, including greeting visitors and responding to telephone and in-person requests for information.
  • Performed duties, such as taking care of plants or straightening magazines to maintain reception area.
  • Managed the reception area, including greeting parolees and probationers and responding to telephone inquiries.
  • Manage front office reception area by cleaning and organizing desk and visitor lobby.
  • Provided relief for company switchboard and reception area on a scheduled weekly basis.
  • Maintain the reception area by greeting and directing visitors in person or phone.
  • Maintained a neat, tidy and pleasant appearance of the reception area.
  • Maintained a clean reception area, including lounge and associated areas.
  • Covered main reception area by answering and transferring of calls.
  • Oversee the front desk/reception area.
  • Directed administrative operations for the hectic reception area.
  • Sugar Land, TX Managed the reception area, including greeting visitors and answering a multi-line phone.
  • Input and verification of patients coverage Answer patients' questions; maintaining the reception area.

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239 Reception Area Jobs

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27. Bank Deposits
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average Demand
Here's how Bank Deposits is used in Administrative Assistant jobs:
  • Created and delivered bank deposits for daily cash reconciliation.
  • Reconcile end of day receipts/prepare and deliver bank deposits
  • Collected tuition payments directly from parents and credited their account balance through Smart Tuition system and made bank deposits.
  • Performed light bookkeeping duties: payroll, accounts payable, bank deposits, petty cash and checking account reconciliations.
  • Coordinate and maintain records for staff, petty cash and prepared bank deposits.
  • Verified weekly and any interim bank deposits and cash counts for accuracy.
  • Bank deposits, monthly expense reports, debit and cash transactions.
  • Completed balancing of client accounts, bank deposits and paying bills.
  • Verified insurance coverage, posted payments, handled bank deposits.
  • Monitored accounts payable, receivable and prepared bank deposits.
  • Bank deposits, cash handling and customer service.
  • Prepare bank deposits and balance checking account.
  • Process accounts receivable, make bank deposits.
  • Bank deposits, mail distribution, telephones.
  • Prepared and made daily bank deposits.
  • Bank deposits for Time Warner Cable.
  • Bank deposits/balancing of union bank accounts.
  • Process bank deposits and receipts.
  • Prepared and deposited bank deposits; Reconciled accounts monthly.
  • INVENTORY AND BANK DEPOSITS BILINGUAL, AND MAIL CLERK SORTING MAIL AND FILING Accomplishments I WAS GETTING MORE EXPERIENCE CONCERNING ADMINISTRATION.

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2 Bank Deposits Jobs

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28. Meeting Minutes
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average Demand
Here's how Meeting Minutes is used in Administrative Assistant jobs:
  • Completed all communications and development of internal correspondence and documented meeting minutes for public records, etc.
  • Prepare for meetings and transcribe/ record performance quality improvement committee meeting minutes.
  • Coordinated meetings, prepared and distributed meeting minutes and pertinent materials.
  • Authored/distributed meeting minutes to leadership.
  • Compose, type and transcribe correspondence, reports, meeting minutes, agendas, personnel forms, power points, etc.
  • Used WebEx, Sales Nexus, and Microsoft Office Programs, email creation for sales promotion, transcribe meeting minutes
  • Created presentations, weekly reports, took meeting Minutes, scheduled meetings, and received calls.
  • Prepared meeting resources including agenda and handouts, took notes, and wrote meeting minutes.
  • Coordinate meetings and conferences, taking meeting minutes, tracking action items and mandatory training.
  • Handled phone calls and correspondence, filed, typed, logged meeting minutes.
  • Prepared meeting minutes and related reports; maintained meeting files.
  • Prepared all meeting minutes for the municipal court.
  • Prepare agendas, meeting minutes.
  • Recorded and transcribed meeting minutes.
  • Streamlined daily operations by preparing communications, transcribing meeting minutes, and providing inventory management.
  • Communicate and coordinate with shipping department Responsible for secluding meetings, writing meeting minutes, recording important decisions and action items.
  • Drafted and update reports, flyers, and took meeting minutes and distributed them as needed.
  • Arranged team meetings and prepares meeting minutes in a timely fashion.
  • Prepared meeting minutes, edited subcontractor proposals, transmittals and memorandums for organizational support.
  • Answered multi-line phones Assisted in preparation of documentation for ISO13485 Certification Processed ISO meeting minutes Processed orders in Quickbooks

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63 Meeting Minutes Jobs

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29. Monthly Reports
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average Demand
Here's how Monthly Reports is used in Administrative Assistant jobs:
  • Prepared daily and monthly reports pertaining to inventory available in all warehouses.
  • Gathered and inputted information for statistical weekly and monthly reports.
  • Maintained master list of clients, processed transportation vendor payments and data entry; compiled data for weekly and monthly reports.
  • Used typing skills for nursing reports, monthly reports, served as residents' customer service liaison.
  • Assisted the Project Manager and Project Engineer with monthly reports, expenses and change orders.
  • Created monthly reports for records, closed terminated records and completed chart audits.
  • Produced monthly reports of customer interaction and complaints for the board of commissioners.
  • Complete weekly and monthly reports on each District Managers productivity.
  • Prepared monthly reports for the monies utilized for the postage.
  • Created weekly and monthly reports and presentations using Power Point.
  • Prepare monthly reports for marketing and Customer Service department.
  • Processed and completed time sensitive weekly and monthly reports.
  • Compiled data from invoices for preparation of monthly reports.
  • Compiled monthly reports for the Pastor and committees.
  • Produce monthly reports using advanced Excel spreadsheet functions.
  • Created weekly and monthly reports and presentations.
  • Create monthly reports using Excel and Word.
  • Completed various weekly and monthly reports.
  • Generate weekly and monthly reports to assist various managers with their reporting needs.
  • Created weekly and monthly reports for the commands FCP.

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11 Monthly Reports Jobs

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30. Accounts Receivables
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low Demand
Here's how Accounts Receivables is used in Administrative Assistant jobs:
  • Performed daily, weekly and monthly accounting functions including accounts receivables and debits/credits.
  • Performed various basic accounting tasks such as checking daily bank balances, conducting accounts receivables as well as accounts payable.
  • Established files for claims and accounts receivables as well as mail and track monthly invoices for lease agreements.
  • Negotiated Handled billing, discrepancies, filing, accounts receivables, and computer data entry.
  • Processed employee's payroll and managed Accounts Receivables & Accounts Payable.
  • Tracked and processed all overdue medical accounts receivables and invoices.
  • Created a new in-house filing system for accounts receivables records.
  • Printed and mailed selected past due accounts receivables accordingly.
  • Organized filing systems: accounts payable and accounts receivables.
  • Performed some accounts receivables and accounts payable duties.
  • Assisted with collections for accounts receivables.
  • Enter accounts receivables and make deposits.
  • Updated accounts receivables database Prepared and sent out marketing materials.
  • Input accounts payables, accounts receivables, invoices, bills, and expenses into the accounting program QuickBooks.
  • Assisted with inputting monies received into Quickbooks for accounts receivables.
  • Use accounting software such as Quickbooks Pro for accounts receivables and payables, payroll and filing all monthly and quarterly taxes.
  • Posted payments to customer accounts, created PO#'s , electronic billing, accounts receivables.
  • Assisted in Debt Collection - Maintained accounts receivables/payables - Medical Billing for new and aged receivables.
  • Process internet orders for printed circuit boards Customer revival calls Accounts receivables/collections Manage customer issues Assist Director and Sales Representative Website management
  • Reported to the President Invoicing Accounts Receivables Month End Reconciliation Accounts Payables Payroll Human Resources for 150 employees

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2 Accounts Receivables Jobs

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31. Conference Calls
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low Demand
Here's how Conference Calls is used in Administrative Assistant jobs:
  • Coordinate complex, senior-level internal/ external meetings and conference calls.
  • Coordinated travel arrangements and scheduled conference calls.
  • Prepared correspondence, received visitors, arranged conference calls, handled information requests, conducted research, and scheduled meetings.
  • Received and greeted visitors, arranged conference calls and planned client meetings, property showings, inspections and open houses.
  • Coordinated and set up high level conference calls, board and management meetings, special events and travel arrangements.
  • Scheduled conference calls and travel; planned and organized meetings for management and teams; managed calendars and email.
  • Maintained a heavy amount of appointments for business meetings, conference calls, and special events.
  • Maintained office equipment, phones, set up meetings, conference calls, catering requests.
  • Perform information requests, and prepared correspondence, arrange conference calls, and scheduled meetings.
  • Scheduled meetings, conference calls, reserved conference room and ordered catering as requested.
  • Team Support: Scheduled meetings, reserved conference rooms and set up conference calls.
  • Maintained office calendar, scheduled appointments, conference calls, and make travel arrangements.
  • Planned conference calls and meetings, prepared agendas, and compiled meeting minutes.
  • Arranged schedule for meetings conference calls; Coordinate annual meeting.
  • Arranged for conference calls for board and committee meetings.
  • Coordinated meetings and conference calls for Management Team members.
  • Coordinate and schedule meetings and pertinent conference calls.
  • Scheduled weekly meetings and conference calls.
  • Scheduled lunches and/or conference calls.
  • Plan meetings and conference calls.

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61 Conference Calls Jobs

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32. Clerical Support
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low Demand
Here's how Clerical Support is used in Administrative Assistant jobs:
  • Provided administrative and clerical support to TeleSec's fast-paced client organizations to ensure efficient office procedures.
  • Provide general administrative and clerical support and knowledge to produce high quality clerical documents.
  • Scheduled meetings updated client database and provided general clerical support.
  • Provided administrative and clerical support at the Baltimore Development Corporation.
  • Provided administrative and clerical support to nine executives.
  • Provide clerical support for principal and administrative staff.
  • Organized systems and provided clerical support for administration.
  • Provide clerical support to Senior Director by answering the phone, setting appointments and conference calls and opening the mail.
  • Provide general administrative and clerical support including mailing, scanning, faxing and copying to management.
  • Provided clerical support for Family and Child Services; assisted potential clients with applications.
  • Performed administrative, clerical support to the Chief Nursing Officer and Leadership Team.
  • Provide clerical support to other departments, manage and maintain executives' schedules.
  • Provided administrative and clerical support to the School Principal and Assistant Principal.
  • Assigned work and training to all clerical support members.
  • Provided clerical support to agents and brokers.
  • Provide extensive clerical support to principle.
  • Provide clerical support to other departments.
  • Provided a variety of clerical support and communications duties necessary for the efficient operation of the department.
  • Perform a variety of advanced level clerical support tasks including highly confidential materials.
  • Provided full office support for architectural business Facilitated tax preparation, A/R, payroll, invoicing, and clerical support needs

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162 Clerical Support Jobs

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33. Communication
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low Demand
Here's how Communication is used in Administrative Assistant jobs:
  • Manage and organize all communication and required documentation for 100 plus participants in multiple research projects.
  • Expedited communications between upper level management, general personnel, funeral directors and grieving families.
  • Leveraged proficiency in French to facilitate communications between French nationals and the Consulate.
  • Provide timely communication relating to specific customers needs, special requests and problems.
  • Managed multiple phone lines while maintaining strong interpersonal skills and communication.
  • Support the efficiency of department operations through verbal and written communications.
  • Demonstrated excellent communication skills between attorneys, clients and myself.
  • Facilitated communication between multiple departments.
  • Enhanced communication between client base and Rail Sciences executive team, fostering a sense of teamwork and collaboration.
  • Scheduled and coordinated training classes for companies such as Turner Broadcasting, Coca Cola and Cox Communications.
  • Operate communication system (switchboard) and redirect calls to the appropriate location.
  • Manage office communication by answering multiple phone lines and responding to incoming e-mail.
  • Displayed strong work ethic and superior interpersonal, customer service and communication skills.
  • Assist clientele as they enter the office and via phone communication.
  • Managed communication through social media, website, mailings, etc.
  • Collate and process client communications according to firm protocol.
  • Assisted in the communication between the Client and employee.
  • Recognized for excellent coordination and communications skills resulting in payments processed in a timely manner.
  • Experience in commercial business (preparing offers, communication with clients, calculating suitable prices, etc).
  • Managed all incoming phone communications on a multi line phone system.

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1,360 Communication Jobs

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34. High Volume
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low Demand
Here's how High Volume is used in Administrative Assistant jobs:
  • Managed high volume client portfolio of various merchant credit card processing accounts; maintaining meticulous records of account activity and updates.
  • Screen and respond in President's name to high volume of inquiries via phone, email, and regular mail.
  • Answered a high volume of incoming calls and in-person inquiries from clients and colleagues and provided information and referrals.
  • Worked with all Microsoft Office platforms including, power point presentations, spreadsheets, Outlook Email -high volume.
  • Handle a high volume of phones calls, supporting internal and external managers or clients.
  • Enrolled new students into training program and answered a high volume of inbound/outbound calls.
  • Answered and directed high volume of incoming calls and in person inquiries from clients.
  • Answered a high volume of incoming calls while handling in-person inquiries from associates.
  • Process high volume of cash disbursements for trust and escrow accounts.
  • Manage high volume copy/print jobs for distribution throughout the dealership.
  • Managed high volume of phone calls, schedules and calendars.
  • Managed a high volume of inbound and outbound calls.
  • Answered high volume calls and redirecting them when needed.
  • Processed high volume of travel expense reports.
  • Greet each client, check he or she in; handle high volume calls.
  • Maintain five-diamond etiquette service standards while multi-tasking in high volume environment.
  • Screened and transferred a high volume of inquiries for team of seven managerial staff, reporting to Office Manager.
  • Respond to a high volume of customer inquires including account history, payments purchases and credits.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Manage high volume, multi-line phone system, redirecting calls and taking messages.

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78 High Volume Jobs

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35. Appropriate Person
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low Demand
Here's how Appropriate Person is used in Administrative Assistant jobs:
  • Received calls and visitors in an attempt to resolve various issues and/or refer them to the appropriate person when necessary.
  • Meet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or departments.
  • Serve as receptionist and Office Manager, answering incoming calls and routing to appropriate personnel.
  • Answered incoming calls, take messages, and direct callers to the appropriate personnel.
  • Greet visitors and callers and directed their inquiries to the appropriate person.
  • Answer phones and route to appropriate personnel or takes detailed messages.
  • Answer phones, screen and direct calls to appropriate persons.
  • Answered incoming calls routing to appropriate personnel.
  • Submitted budget requests to the appropriate persons.
  • Coordinate with appropriate personnel for supplies.
  • Distribute mail to appropriate personnel.
  • Verified and disseminate buyer selections report to appropriate personnel.
  • Resolved incidents of insufficient funds Handled calls and promptly forward them to appropriate person among 85 employees.
  • Operated PBX and multi-line telephone systems to answer incoming calls and directed callers to appropriate personnel.
  • Manage multi-line switchboard to assist caller or direct the caller to the appropriate person.
  • Maintain and submit audit forms and expense reporting to appropriate personnel.
  • Answered multi line telephone and routed calls to appropriate personnel.
  • Forward incoming calls to the appropriate person or department throughout national phone network Distribute incoming mail and bills to A/P Data entry
  • Front Desk/ Administration Answered telephone and electronic enquiries and forwarded telephone calls and messages to appropriate person.

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447 Appropriate Person Jobs

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36. Insurance Companies
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low Demand
Here's how Insurance Companies is used in Administrative Assistant jobs:
  • Liaised efficiently among insurance companies, physicians, administrators and admission office to ensure quality of service.
  • Coordinated communication between patients, family members, medical staff, administrative staff and insurance companies.
  • Responded to correspondence from insurance companies and Medicare
  • Interact with insurance companies on monthly basis to discuss payments and scope of health services provided to their policyholder.
  • Position involved billing, follow-up, refiling claims, and working with insurance companies in order to verify coverage.
  • Scanned completed projects to insurance companies, compiled Construction Logs, copied invoices and accounts receivable materials.
  • Direct patient contact in dental office, phone calls to insurance companies and patients, filing records.
  • Take payments and receipts all monies coming in from customer and insurance companies.
  • Worked with insurance companies to ensure that provider privileges are kept current.
  • Typed documents for several agents, clients, and all insurance companies.
  • Verified and created claim numbers by communicating with various insurance companies.
  • Contract insurance companies for private practice and for dialysis centers.
  • Contacted insurance companies to obtain statues on medical claims.
  • Provided Letters of Guarantee to Dealerships and Insurance companies.
  • Interacted with other physicians, pharmacies and insurance companies.
  • Copy and mail information requested from insurance companies.
  • Collaborated with insurance companies to get claims processed.
  • Process requests form insurance companies and patients.
  • Worked with many different Health Insurance companies regarding patients stay.
  • Received purchase orders Billed insurance companies Ordered parts Answered phones Assisted boss

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11 Insurance Companies Jobs

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37. Suite
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low Demand
Here's how Suite is used in Administrative Assistant jobs:
  • Received, screened, and routed telephone calls accordingly Knowledgeable in use of Share point and Microsoft Office Suite.
  • Updated and scanned current I-9 information into Health Suite, processed SR's into PR System.
  • Managed suite of conference rooms, planning and organizing assignments according to space and client needs.
  • Create and modify office correspondence, invoicing and worksheets using Microsoft Office suite.
  • Used Microsoft Office Suite to create documents, spreadsheets, and presentations.
  • Maintained computer filing and paperwork using Microsoft Office Suite and QuickBooks.
  • Prepared office correspondence, invoices and reports using Microsoft Office Suite.
  • Marketed and promoted vacant suites in both office and industrial buildings.
  • Provided office support using MS Office Suite, and QuickBooks.
  • Created other reports from NetSuite for accountant as needed.
  • Maintained reception area, kitchen area and office suites.
  • Create and modify documents using Microsoft Office Suite.
  • Provided receptionist duties in the executive suite.
  • Used LoopNet and CoStar to research the market and Adobe Workshop to make flyers for vacant suites.
  • assist in preparing monthly reports; showing prospective tenants vacant suites; and marketing mail-outs.
  • Developed proficiency in multiple computer programs, including the Microsoft Office Suite and Quickbooks.
  • Prioritize workflow, establish files, and assemble information using Microsoft Office Suite.
  • Use of QuickBooks, Microsoft Office Suite, and Evernote.
  • Work as a team putting together proposals and formatting documents in Microsoft O ce Suite.
  • Organized audit and corporate client files utilizing ProSystem fx Suite, including Prosystem fx Engagement, Prosystem fx Document and IntelliForms.

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617 Suite Jobs

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38. Confidential Information
demand arrow
low Demand
Here's how Confidential Information is used in Administrative Assistant jobs:
  • Maintained confidential information, which included but not limited to personnel records, health records, and participant personal and income information
  • Draft presentations for management and department staff, handling confidential information with discretion.
  • Maintained and transmitted confidential information upon approval from the Director.
  • Trusted with confidential information and professionally represented the company.
  • Organized and accurately maintained filing system of confidential information.
  • Maintained confidential information and department files.
  • Maintained patient privacy and confidential information.
  • Maintained important and confidential information.
  • Mailed out confidential information to clients and printed out labels to the address to be received.
  • Tracked potential data risks of confidential information due to lost mobile phones and laptops.
  • Created, maintained, and filed all client quotes and client's confidential information.
  • Maintained confidential information such as pay rates, bonus targets and pay grades.
  • Position reports to the owner of the company and manages confidential information.
  • Assisted clients with confidential information regarding their policies in person only.
  • Maintained confidential information and files to keep clients' information private.
  • Prepare, written and oral, highly confidential information and correspondence.
  • Adhered to the principles of confidential information.
  • Updated and maintained employer and student spreadsheets; worked with co-op database Entrusted with professional use of confidential information
  • Maintain confidential information in accordance with laws governing healthcare management.
  • Cross sectoral confidential information management.

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114 Confidential Information Jobs

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39. Board Meetings
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low Demand
Here's how Board Meetings is used in Administrative Assistant jobs:
  • Prepared for quarterly board meetings, Investigative Committee meetings and regulatory hearings via audio and video telecommunications.
  • Coordinated preparation and timely dissemination of company reports and slide presentations for board meetings.
  • Scheduled telephone conferences, board meetings at sites around Upstate New York, creating and disseminating meeting materials.
  • Coordinated and organized all aspects of board meetings, arranged all travel needs of board members.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.
  • Processed payroll, payroll tax reports/payments and report packets with minutes for monthly board meetings.
  • Assisted Office Manager with preparation of Board Meetings, Board Elections and Inventory.
  • Perform normal routine office duties as well as prepping/organizing items for board meetings.
  • Capture and prepare minutes during all staff meetings and advisory board meetings.
  • Assisted Executive Assistant in preparation for board meetings and other public meetings.
  • Served as Board Secretary and kept minutes at monthly Board meetings.
  • Draft minutes of Board meetings for review by the Executive Director.
  • Process vendor claims in preparation for monthly library board meetings.
  • Attended board monthly board meetings, recorded and transcribed minutes.
  • Create action list for management staff from board meetings.
  • Prepared agendas and transcribed minutes for Board meetings.
  • Attend board meetings, take and prepare minutes.
  • Take minutes in RM Committee & Board meetings.
  • Compiled document packets for monthly Board meetings.
  • Attended and Co-ordinated all board meetings related to the education Department.

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26 Board Meetings Jobs

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40. Inventory Control
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low Demand
Here's how Inventory Control is used in Administrative Assistant jobs:
  • Ensured accurate and efficient management of daily and monthly inventory control with the manufacturing facility as well as extensive data entry.
  • Calendar management, report preparation and inventory control.
  • Inventory control and ordering of office/building supplies.
  • Inventory control, processing and editing all incoming and outgoing shipments, customer service, travel arrangements for all technicians.
  • Handled sourcing of vendors, contract negotiation, purchasing, correspondence, account adjustments and inventory control.
  • Inventory control specialist in charge of daily and monthly audits of warehouse as well as service vehicles.
  • Assist in the preparation and maintenance of $1,000,000+ departmental budget, inventory control and supplies.
  • Maintained supplies and inventory control; worked closely with case managers, clients and families.
  • Prepared all inventory control reports for teachers and administration on excel spread sheets.
  • Procure office supplies and product, inventory control, shipping and receiving.
  • Inventory control and ordering of supplies, maintaining office equipment.
  • Inventory control of all supplies and requests for ordering.
  • Maintain an inventory control on jewelry under stock.
  • Inventory control shipped and on hand.
  • Inventory control of company products.
  • Conducted inventory control of general office supplies Scheduled and maintained appointments for customs officers.
  • Manage inventory control of materials and surgical equipment.
  • Purchased all medical supplies and maintained effective inventory control Checked director's mail box, and distributed mail for staff.
  • continued * Carried out data entry, bookkeeping, daily billings, invoicing, and inventory control.
  • Performed a variety of inventory control tasks such as moving product, cycle counts, and system adjustmen ts.

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18 Inventory Control Jobs

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41. Personnel Files
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low Demand
Here's how Personnel Files is used in Administrative Assistant jobs:
  • Handled office communication, maintained staff schedules, continuously updated personnel files and coordinated meeting logistics and preparation.
  • Prepared weekly payroll for Environmental Services and Laundry Department; managed accurate personnel department personnel files.
  • Processed all new hire personnel to include verification of qualifications and preparation of personnel files.
  • Maintained, monitored and updated personnel files assuring all requirements and procedures were being followed.
  • Maintained personnel files and supervised office personnel.
  • Process incoming and outgoing mail, run daily mail to and from another building, track incoming and outgoing personnel files.
  • Maintained employee personnel files, correspondence, scheduling, screened calls all with high level of confidentiality.
  • Maintained personnel files for employees, independent contractors and touring road crew.
  • Maintain personnel files, teacher contracts, certifications, and service records.
  • Handle all personnel files, inquiries and processes with the utmost confidence.
  • Maintained office files, employee personnel files, and property book.
  • Maintained personnel files, tracked, processed and coordinated staff evaluations.
  • Maintained personnel files, prepared bi-weekly and monthly payroll.
  • Aided in personnel maintaining and creating personnel files.
  • Managed both personnel files and client files.
  • Managed and organized unit's personnel files.
  • Administered security of access and updates to associates personnel files.
  • Recorded Board Minutes Maintaining personnel files (computer and file room), Membership Roster for Active/Exempt/Ladies Auxiliary members.
  • Answer multi-lined telephones, maintain personnel files, fax, and copy, manage documents and coordinate special events.
  • Created and maintained personnel files in PeopleSoft HRIS system Verified I-9 and process new hire paperwork.

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12 Personnel Files Jobs

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42. Fax Machines
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low Demand
Here's how Fax Machines is used in Administrative Assistant jobs:
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Maintained office equipment, scanners, printers, fax machines, projectors, appliances, and laptops for the compliance/HES department.
  • Update and maintain residence data; familiar with general office equipment including copiers, fax machines, and 10-key calculator.
  • Operate office machines, such as photocopiers, scanners, fax machines, voice mail systems, and personal computers.
  • Assist employees when phones need to be programmed, also when copiers and fax machines need to be fixed.
  • Requested maintenance for department equipment, copiers, fax machines, printers, changed toner on the above machines.
  • Use office equipment such as photocopiers, fax machines, phones, computers etc.
  • Operate office equipment such as fax machines, copiers, and phone systems.
  • Operated other office equipment such as printers, copy machines, fax machines.
  • Operated fax machines, copiers, phone systems and computers.
  • Distribute correspondence and paperwork from fax machines and printers.
  • Operate fax machines, scanners, and phones daily.
  • Handled the maintenance of photocopiers and fax machines.
  • Support copier, printer and fax machines.
  • Used fax machines and scanners.
  • Maintain fax machines and printers.
  • Mastered basic office equipment including computers, copiers, fax machines, and multi-line phone system in a short time period.
  • Operated various office machines such as copier, typewriter, digital camera, computer and FAX machines.
  • Compile, copy and file office documents Operated office machinery including fax machines and scanners Handle cash and negotiable instruments.
  • Assisted all sales representatives with quotes and portfolios Created monthly spreadsheets Scheduled presentations with large companies Demonstrated new copiers and fax machines

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30 Fax Machines Jobs

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43. Computer System
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low Demand
Here's how Computer System is used in Administrative Assistant jobs:
  • Verify all data for New students, enter all new information into computer system, make new files.
  • Make necessary moves on continues bases as need updating the board unit counts and computer system.
  • Perform routing closing procedure; counting cash drawer, shutting down computer system and cash registers.
  • Logged phone messages into computer systems and email to staff and created shipping labels.
  • Updated computer system to maintain the information for vehicle fleet maintenance and fuel usage.
  • Implemented a manual to process documentation through a new computer system.
  • Verified that information in the computer system was up-to-date and accurate.
  • Performed the task of scanning patient documents into computer systems.
  • Hull Department Technical Assistant on the Computer System.
  • Uploaded sales and purchase orders into computer system.
  • Recorded check stubs to the computer system.
  • Recorded fuel usage on updated computer system.
  • Entered patient records in the computer system.
  • Document patient data in computer system.
  • Input data into computer system.
  • Collaborate with team members on goal implementation Organize and collect data and update information within the computer system
  • Entered dues collected into union halls computer system, audit petty cash drawer.
  • Streamlined operations and workflow by transitioning the old paper accounting system to the Peachtree Classic Accounting computer system.
  • Worked with Access, Centrix, Doti and Genelco Insurance computer systems.
  • Maintain students transcripts Input IPEDS Create reports in several databases Update statistics Help with conversion of computer system

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31 Computer System Jobs

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44. Hard Copy
demand arrow
low Demand
Here's how Hard Copy is used in Administrative Assistant jobs:
  • Systematized and maintained electronic and hard copy filing system.
  • Typed a hard copy of (250) stories quarterly for selections to appear in the Forum Magazine.
  • General clerical duties including photocopying, fax and mailing, maintain electronic and hard copy filing system.
  • Maintained electronic and hard copy database of employee records, financial statements, and vendor contracts.
  • Maintained electronic and hard copy filing system, and retrieved documents from filing system.
  • Maintain hard copy and electronic filing system; maintained work supplies; dictation.
  • Head responsibility to file hard copy prescriptions as well as mail order-order forms.
  • Maintain all important documents in hard copy as well as electronically.
  • Set up and maintained filing systems, electronic and hard copy.
  • Filed Non Disclosure agreements- electronic copy and hard copy.
  • File storage including hard copy and digital mediums.
  • Established hard copy filing system for all receipts.
  • Organized and maintained electronic and hard copy files.
  • Maintain hard copy and/or electronic filing system.
  • Organized computer and hard copy files.
  • Establish hard copy client files.
  • General office duties including: hard copy filing as well as implementation of electronic files via google docs.
  • Maintained hard copy and electronic filing system; Created spreadsheets to report event income and expenses.
  • Maintain electronic and hard copy filing system Maintain office supplies for department
  • Answer telephones Meet and greet visitors Create and modify documents using Microsoft Offices Maintain hard copy and electronic filing system.

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154 Hard Copy Jobs

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45. Background Checks
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low Demand
Here's how Background Checks is used in Administrative Assistant jobs:
  • Performed background checks and contacted references provided by applicants.
  • Processed rental applications and ran background checks to insure qualifications
  • Used data entry, processed background checks, provided skills testing on all applicants, and filed applications.
  • Hold secret clearance in order to make travel arrangements, scheduling, background checks, and handling of reports
  • Run background checks on prospective tenants as part of the eligibility process and perform income verification.
  • Maintained contractor employee Sign-ups and terminations, background checks, handling benefits and employees issues.
  • Practice safe labor work laws and policies, collected applications and completed background checks.
  • Light bookkeeping, filing, scanning documents, ordering supplies, background checks.
  • Experience in Sterling background checks, registering drug tests, and new-hire paperwork.
  • Evaluated and conducted training programs for personnel, including testing and background checks.
  • Completed all state and federal criminal background checks on all employees.
  • Performed background checks for DC Government's Unclaimed Property unit.
  • Conduct monthly orientations and run criminal background checks.
  • Run proper background checks for each employer.
  • Performed background checks on Licensees.
  • Performed and worked directly with the Public including running FBI background checks, taking applications and processing payroll and time sheets.
  • Drafted contracts for employment for direct hire placement applicants, conducted background checks, prepared pre-employment paperwork and set up orientation.
  • Managed employment verification process and conducted background checks, and pre- employment drug screens.
  • Performed criminal background checks, reference checks, and education verifications.
  • Supported recruiters Pre-screened and scheduled prospective employees for interviews, initiated background checks, and maintained new employee database

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28 Background Checks Jobs

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46. Fedex
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low Demand
Here's how Fedex is used in Administrative Assistant jobs:
  • Affixed postage to outgoing mail using a postage meter and interacted with outside couriers (UPS, FedEx, DHL).
  • Mail correspondence via USPS (occasionally FedEx, UPS) to notify tenants of date and time of inspections.
  • Prepared mass mail outs and FedEx packages, filed, copied, and verified employee credentials.
  • Handled faxes, filing, and shipping of documents and parcels via FedEx & UPS.
  • Coordinate shipments, labeling, packing and tracked drawings by using the FedEx web-sight.
  • Managed, sorted and distributed mail Responsible for mailing/tracking all outgoing FedEx packages.
  • Prepare all outgoing and sign for/receive all incoming FedEx and Express Mail packages.
  • Coordinated mail distribution (USPS, FedEx and UPS).
  • Opened & distributed incoming mail, FedEx, UPS deliveries.
  • Mail and process shipment packages and operate FedEx portal system.
  • Signed for and prepared FedEx packages to be shipped.
  • Tracked shipments going USPS, FedEx and long-haul carrier.
  • Send and sign for and distribute UPS/FedEx delivered packages.
  • Processed incoming and outgoing mail and FedEx requests.
  • Ship out packages via FedEx and certified mail.
  • Shipped important documents overnight using UPS or FedEx.
  • Arrange outbound and inbound shipments using FedEx.
  • Shipped packages through FedEx, UPS, and DHL.
  • Maintained FedEx, UPS & USPS accounts.
  • Sorted, distributdc, opened, scanned and delivered regular mail, UPS and FedEx Proof read & Scanned Files.

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4 Fedex Jobs

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47. Administrative Assistance
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low Demand
Here's how Administrative Assistance is used in Administrative Assistant jobs:
  • Hired as contract/temporary worker as an Administrative Assistance and consultant.
  • Provided direct project and administrative assistance to organization's director.
  • Provided administrative assistance to case managers for clients countywide.
  • Provided administrative assistance to several engineers conducting geological surveys.
  • Provided administrative assistance for attorneys, and Office Administrator.
  • Provided administrative assistance to the Portfolio Operations executive team.
  • Provided administrative assistance to the Director or Research Services.
  • Provide administrative assistance for temporary positions when needed.
  • Provided daily administrative assistance to the academic councilor.
  • Provide administrative assistance to Director of Advertising.
  • Provided administrative assistance to Sr.
  • Verify and enter data into reports, format and prepare final reports, provide specialized administrative assistance in an appraisal office.
  • Provided administrative assistance to the Operations Manager and supported the daily operations of the Head Start centers.
  • Provided administrative assistance to the Director of Global Marketing and all 20 members of the national team.
  • Provided administrative assistance to the Office Manager and to the AmeriCorps Project Manager.
  • Provide administrative assistance to the Director of the Library.
  • performed audits on Blue Card Claims and administrative assistance to the auditors and manager for the Blue Card Audit.
  • Provided administrative assistance to Fleet and Family Support Center Little Creek directly supporting the site manager and department heads.
  • Provided administrative assistance to the Sales and Market Research Department Typed memos Prepared statistical reports, Managed filing systems.
  • Cashier *Sales *Trainer *Purchasing Agent *HR work *Database and computer management *Administrative assistance in all areas

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401 Administrative Assistance Jobs

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48. Accurate Messages
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low Demand
Here's how Accurate Messages is used in Administrative Assistant jobs:
  • Answered and managed incoming/outgoing calls while recording/delivering accurate messages.
  • Answered incoming/outgoing calls while recording accurate messages.
  • Answered telephone calls in a professional and timely manner and take accurate messages with a high degree of professionalism and courtesy.
  • Processed all DMV paperwork Answered and managed incoming and outgoing calls while recording accurate messages Maintained a clean reception area
  • Answered, screened and directed all incoming calls and took accurate messages and ensured timely delivery.
  • Scheduled customer's appointments with sales agent received and distributed complete and accurate messages.
  • Answered 32 - line telephone system and responsible for taking accurate messages.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Answer phones and route calls accordingly and take accurate messages.
  • Answered incoming calls and took accurate messages.
  • Managed calls while recording accurate messages.
  • Handle all official company correspondence Answered and managed incoming and outgoing calls while recording accurate messages.
  • Provided administrative assistance work for FELD Entertainment Answered phone calls and took accurate messages for Disney on Ice related matters
  • Awarded Contractor of the Quarter Answered and managed incoming and outgoing calls while recording accurate messages.
  • Answered multi-line telephone system for 20 agents, took accurate messages and routed calls.
  • Answered multi-line telephone, routed calls, and took accurate messages.
  • Answered multi-line, answered questions, provided information, took accurate messages or transferred calls to appropiate party.
  • Answered telephones, took accurate messages and delivered to appropriate individual in a timely fashion.
  • Managed office documentation Greet and directed visitors Answered telephone, routed calls, and took accurate messages Performed photocopying and filing duties
  • Set and canceled appointments Answered all incoming calls Took accurate messages Photocopied documents Created informational and activity schedules for client use

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114 Accurate Messages Jobs

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49. Meeting Agendas
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low Demand
Here's how Meeting Agendas is used in Administrative Assistant jobs:
  • Increased meeting efficiency by developing meeting agendas and distribution of meeting minutes.
  • Scheduled and arranged all meeting logistics including preparing meeting agendas and materials.
  • Coordinated all corporate meeting agendas and itineraries for sales representatives.
  • Increased meeting efficiency by developing meeting agendas.
  • Prepared meeting agendas and related material.
  • Provide Board Support with the Executive Director, prepare meeting agendas and supporting material for distribution.
  • Answer, direct phone inquiries and visitors, arrange monthly meeting agendas, setup new employees.
  • Generate meeting agendas, takes and/or summarizes notes into minutes and distribute to all attendees.
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Composed, typed, and distributed meeting agendas and minutes, routine correspondences and reports.
  • Drafted meeting agendas, supplied advance materials and followed-up on meetings and team conferences.
  • Coordinated meeting agendas, composed correspondence, meeting minutes, reports, PowerPoint presentations.
  • Create finished documents from notes or outlines to create meeting agendas and meeting minutes.
  • Assisted in staff meetings, prepared meeting agendas and schedules.
  • Prepared staff meeting agendas, created and maintained various databases.
  • Prepared meeting agendas, minutes, and presentation documents.
  • Create meeting agendas and minutes.
  • Coordinated intra- and inter-departmental communications, i.e., managerial directives, dissemination of college/department policy and procedure, meeting agendas.
  • Assist with placing phone orders for clients * Draft meeting agendas, supplied advance materials, and executed follow-up for meetings.
  • Entrusted to take full reign of meeting agendas and ensuring project deliverables are met.

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121 Meeting Agendas Jobs

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50. Medical Records
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low Demand
Here's how Medical Records is used in Administrative Assistant jobs:
  • Processed incoming medical records for nurse reviewers while keeping chart information secure and confidential.
  • Reviewed medical records for completeness and filed records in alphabetic and numeric order.
  • Maintained medical records room in a systematic and organized fashion.
  • Scanned all medical records developed medical spreadsheets.
  • Distributed faxes and mail, data entry, calling claimants, doctor offices and medical records.
  • Make calls to physician's offices and employers to confirm claimant information and request medical records.
  • Interfaced with the surrounding doctors, hospitals and clinics to obtain medical records for clients.
  • Located, checked in and pulled medical records for appointments and incomplete patient charts.
  • Upload medical records for claims that need to be reviewed by an examiner.
  • Compiled, copied, sorted, and filed all patient medical records.
  • Reviewed incoming medical records for completeness, accuracy, and compliance.
  • Assisted Medical Records Department with the filing of important medical documents.
  • Update and organize medical records, including electronic health records.
  • Support Director and worked in Medical Records Dept.
  • Checked patients' medical records for pertinent data.
  • Prepare APA medical records for attorneys.
  • Assembled medical records for court exhibits.
  • charged with preparing legal and medical records for case files; served as receptionist; filed documents at Franklin County Courts
  • Certified Professional Coder - 12-05 to 5 - 08 CPC - Audited medical records for army bases worldwide.
  • Retrieve medical records for physicians, claims adjustors, and other medical personnel.

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101 Medical Records Jobs

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Administrative Assistant Jobs

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20 Most Common Skills For An Administrative Assistant

Data Entry

10.1%

Payroll

9.8%

Customer Service

9.7%

Phone Calls

9.1%

Database

8.0%

Office Supplies

7.2%

Financial Statements

6.4%

Travel Arrangements

5.6%

Scheduling Appointments

4.5%

Purchase Orders

4.4%

Expense Reports

3.7%

Front Desk

3.0%

Staff Members

2.9%

Powerpoint

2.8%

New Clients

2.3%

Quickbooks

2.3%

Legal Documents

2.2%

Word Processing

2.1%

Administrative Tasks

2.1%

Special Events

2.0%
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Typical Skill-Sets Required For An Administrative Assistant

Rank Skill
1 Data Entry 7.8%
2 Payroll 7.6%
3 Customer Service 7.5%
4 Phone Calls 7.1%
5 Database 6.2%
6 Office Supplies 5.6%
7 Financial Statements 4.9%
8 Travel Arrangements 4.3%
9 Scheduling Appointments 3.5%
10 Purchase Orders 3.4%
11 Expense Reports 2.8%
12 Front Desk 2.3%
13 Staff Members 2.2%
14 Powerpoint 2.2%
15 New Clients 1.8%
16 Quickbooks 1.8%
17 Legal Documents 1.7%
18 Word Processing 1.6%
19 Administrative Tasks 1.6%
20 Special Events 1.5%
21 Special Projects 1.4%
22 Sort 1.3%
23 Internet 1.2%
24 HR 1.2%
25 Administrative Problems 1.1%
26 Reception Area 1.1%
27 Bank Deposits 1.0%
28 Meeting Minutes 1.0%
29 Monthly Reports 1.0%
30 Accounts Receivables 1.0%
31 Conference Calls 0.9%
32 Clerical Support 0.8%
33 Communication 0.8%
34 High Volume 0.7%
35 Appropriate Person 0.6%
36 Insurance Companies 0.6%
37 Suite 0.6%
38 Confidential Information 0.6%
39 Board Meetings 0.5%
40 Inventory Control 0.5%
41 Personnel Files 0.5%
42 Fax Machines 0.5%
43 Computer System 0.5%
44 Hard Copy 0.5%
45 Background Checks 0.5%
46 Fedex 0.5%
47 Administrative Assistance 0.4%
48 Accurate Messages 0.4%
49 Meeting Agendas 0.4%
50 Medical Records 0.3%
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24,718 Administrative Assistant Jobs

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