Administrative assistant jobs in Jonesboro, AR

Job Type: Contract-to-Hire About the Role: We're looking for a highly organized and personable Administrative Assistant to join our client's team in Nashville! This role is perfect for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in keeping operations running smoothly. Key Responsibilities: Provide administrative support to executives and team members Manage calendars, schedule meetings, and coordinate travel arrangements Prepare reports, presentations, and correspondence Maintain organized filing systems (digital and physical) Assist with event planning and office coordination Handle incoming calls and emails with professionalism and discretion Support special projects and other duties as assigned Qualifications: Proven experience as an administrative assistant or in a similar role Excellent written and verbal communication skills Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and other productivity tools Ability to multitask and prioritize effectively Friendly, proactive, and team-oriented attitude Benefit offerings include PTO, medical, dental, vision, life insurance, short-term disability, and 401K plan. Provides employees the flexibility to choose the type of coverage that meets their individual needs. If you meet the qualifications above and this sounds like the opportunity for you, apply today! Not quite what you're looking for? Check out the LHH website for more opportunities in your area!

The Administrative Assistant (SAP) provides day-to-day administrative and operational support to the General Manager and leadership team, with a strong focus on working within SAP. This role is responsible for coordinating meetings, managing purchasing activities, and ensuring accurate and timely processing of purchase requests and receipts. The ideal candidate is detail-oriented, organized, and comfortable navigating SAP to support business operations efficiently. Key Responsibilities: Provide administrative support to the General Manager, including calendar management, meeting coordination, and scheduling. Create, track, and manage meetings, agendas, and related documentation. Create and submit purchase requests (PRs) in SAP in accordance with company policies. Process goods receipts and ensure accurate receipt of purchased items in SAP. Monitor purchase orders and follow up with internal stakeholders and vendors as needed. Maintain accurate records and documentation related to purchasing and administrative activities. Communicate effectively with internal teams to support operational needs. Assist with additional administrative tasks and projects as assigned. Qualifications: Previous experience in an administrative assistant or administrative support role. Hands-on experience working in SAP, particularly with purchase requests and receipts, preferred. Strong organizational and time-management skills with attention to detail. Ability to manage multiple tasks and priorities in a fast-paced environment. Proficient in Microsoft Office (Outlook, Word, Excel, Teams). Strong written and verbal communication skills. Ability to work independently while supporting leadership and cross-functional teams. Preferred Skills: Experience supporting senior leaders or general management. Familiarity with procurement or purchasing processes. Strong follow-up and documentation skills. Work Environment: Office-based or hybrid environment, depending on business needs. Regular interaction with SAP and internal stakeholders to support daily operations.

About Us We are a fast-growing, founder-led retail company with five dynamic and expanding brands. Our mission is simple yet powerful: to give back to our communities and make the world a better place. With operations in 37 states (and growing), we are driven by purpose, powered by entrepreneurial spirit, and committed to delivering an outstanding experience for our guests and associates. Our Mission "Stand Out. For Good". Those four words are more than just our motto; they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need. The Opportunity Do you believe in putting the Guest First? Are you ready to show Courage, collaborate through seamless Teamwork, and unleash your Creativity? We're seeking individuals who are driven by a pursuit for Greatness and commitment to personal and professional Growth. Join us as a high-level Executive Assistant to our Co-Founder, Chairman, and CEO. This role is a unique blend of business and personal support, perfect for a forward-thinking individual who thrives in a fast-paced, ever-evolving environment. We're looking for someone who takes initiative, anticipates needs, executes with precision, and has a sharp eye for detail. Discretion, emotional intelligence, and a high standard of execution are essential for this role. Key Responsibilities: Serve as the Primary point of contact for the CEO-prioritizing requests, managing internal and external communications, and ensuring seamless scheduling. Manage a dynamic calendar including meetings, events, travel, and personal engagements. Coordinate travel arrangements, itineraries, and logistics for domestic and international trips. Travel requirement: Travel is required and varies based on the needs of the business. Prepare executive-level documents, presentations, meeting agendas, and reports. Support strategic projects and initiatives as directed by the CEO. Facilitate communication and follow-ups across departments to drive accountability on action items. Assist with personal tasks and responsibilities, maintaining a high level of service and confidentiality. Collaboration with the Leadership Team and other executive assistants on projects and events Keeping the CEO on track daily with meetings, video calls and appointments Manage confidential and sensitive information with discretion and professionalism. Represent the CEO with internal staff, board members, partners, and external stakeholders. Support the CEO's involvement in philanthropic and brand-related events. Qualifications: 7+ years of experience supporting a C-suite executive, preferably in retail, fashion, or a mission-based company. Bachelor's degree in Business Administration or a related field required. Exceptional organizational and multitasking skills. High emotional intelligence and the ability to maintain professionalism under pressure. Strong analytical and problem-solving skills with meticulous attention to detail Proficiency with Google Workspace and productivity tools (e.g., Google Meet, Excel, etc.). Consistently anticipates priorities and prepares accordingly to ensure seamless executive support. Demonstrated excellence in both written correspondence and interpersonal communication across all organizational levels. Alignment with Altar'd State's mission and core values. Why Altar'd State? We're a company where people come to grow. You'll be challenged, supported, and inspired every day - all while helping to build something meaningful. If you're ready to roll up your sleeves and make an impact in a company that believes in doing well by doing good, we'd love to meet you!

Our client located in the Brentwood, TN area is seeking an Executive Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a fast-paced environment in the healthcare industry. This Executive Assistant opportunity is a hybrid opportunity (schedule is four days in-office a week and one day remote). Responsibilities: Support several Executives with a variety of administrative duties Calendar management and complex scheduling Manage high-level correspondences and communications Coordinating meetings and organizing meeting materials Managing travel arrangements Managing expense reports and assisting in event planning Managing phone calls and emails and taking minutes Maintaining confidentiality Qualifications: 4+ years of experience supporting an Executive in an EA capacity Strong experience in calendaring, travel management, expense reporting, and managing correspondences Must be adaptable to ever-changing needs of the business Healthcare industry experience ideal Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) Must be able to work in-office four days a week in Brentwood Job Title: Executive Assistant Location: Hybrid in Brentwood (four days in-office and one day offered remote) Desired Skills and Experience - 4+ years of experience supporting an Executive in an EA capacity - Strong experience in calendaring, travel management, expense reporting, and managing correspondences - Must be adaptable to ever-changing needs of the business - Healthcare industry experience ideal - Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams) - Must be able to work in-office four days a week in Brentwood

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

Our client, a boutique venture capital firm, is seeking a detailed, conscientious, and high-energy Executive/Personal Assistant to join their tight-knit team. In this role, the successful candidate will provide primary support to two Partners and handle approximately 50% personal and philanthropic support for the Managing Partner. This person will also serve as backup to the Head of Investor Relations/Executive Assistant who supports the Managing Partner, and provide occasional backup to the Investment Associates as needed. This role requires excellent communication and interpersonal skills, along with the ability to provide service to a wide range of internal and external stakeholders. A flexible, team-oriented attitude and a “go with the flow” approach are crucial. This is a great opportunity for a smart and capable candidate to join a vibrant firm with significant room for growth. Looking for candidates out of the Nashville, TN area, who have a background supporting Executives in the financial services sector. This role is in office 2-3x a week. RESPONSIBILITIES Coordinate meetings, activities, and communications on behalf of the Partners Schedule and manage multiple calendars, including resource allocation (Zoom, conference rooms, etc.) Coordinate special projects, personal meetings, activities, communications, and vendor relations/payments on behalf of the Managing Partner (working closely with his Executive Assistant and serving as full backup when needed) Arrange and coordinate complex domestic and international travel, including flights, hotels, and ground transportation Provide general senior-level executive administrative support and take on ad hoc projects as requested Assist with event planning and recruiting coordination as needed Step in with additional administrative responsibilities as they arise Personal Assistant tasks may include: Managing household and philanthropic calendars Coordinating family travel and personal reservations (dining, events, vacations) Handling personal correspondence, gift sourcing, and holiday planning Overseeing household/vendor management and payments Assisting with charitable initiatives and board commitments REQUIREMENTS Bachelor's degree or equivalent experience preferred Strong communication skills across multiple platforms and mediums (email, text, video calls, etc.) 3-5 years of experience supporting high-level executives (must be within venture capital, private equity, or financial services) Tech-savvy; comfortable working in both Google Suite and MS Office, as well as additional SaaS tools Flexible and eager to learn new technologies and applications Ability to think quickly, multi-task, and stay one step ahead of executives' needs Proven discretion in handling confidential information with diplomacy and professionalism Positive attitude, calm under pressure, and strong independent problem-solving skills Live in the Nashville, TN area SALARY $90-115K base (commensurate with experience) + discretionary bonus + 100% employer-covered health insurance, 401(k), and other excellent benefits. HOURS 8:30am-5:00pm ET with flexibility for overtime as needed. #IND2

Job Description The City of Kirkwood is seeking an organized and dependable Administrative Associate to support our Water Division within the Public Services Department. This position plays a vital role in ensuring smooth daily operations - serving as the main point of contact for residents, contractors, and staff while managing a variety of administrative and technical tasks. If you're someone who thrives in a fast-paced environment, enjoys helping others, and takes pride in keeping things running efficiently, we'd love to have you on our team. Key Responsibilities Serve as the primary point of contact for the Water Division by answering calls, greeting visitors, and assisting with inquiries about water services and repairs. Coordinate customer service requests, document complaints, and work with field staff to ensure timely resolutions. Prepare and process hydrant use permits, billing adjustments, invoices, and related documentation. Maintain and update electronic and paper records using Microsoft Office, Laserfiche, and NaviLine systems. Generate reports and correspondence related to water consumption, quality, and compliance. Support internal operations by scheduling training, organizing travel arrangements, and processing procurement card reconciliations. Create service maps, notifications, and outage communications using AutoCAD and other mapping tools. Provide administrative support to supervisors and assist with department projects as needed. Qualifications ✅ Education & Experience High school diploma or equivalent required. Additional administrative or office management training preferred. Minimum of three (3) years of experience in administrative support or office coordination. ✅ Knowledge & Skills Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with AutoCAD and/or ArcGIS is a plus. Excellent organizational skills with strong attention to detail and accuracy. Professional communication skills with the ability to handle challenging customer interactions tactfully. Self-motivated, adaptable, and able to work independently in a fast-paced environment. Ability to maintain confidentiality and manage multiple priorities effectively. Why Join the City of Kirkwood Play a key role in supporting essential city services that directly impact the community. Work alongside a dedicated and collaborative team of public service professionals. Enjoy competitive pay, comprehensive benefits, and opportunities for growth. Contribute to a city known for its strong sense of community and public service excellence. How to Apply Apply online at ************************************** Applications will be accepted until November 7th, 2025 or until the position is filled. The City of Kirkwood, Missouri is an Equal Opportunity Employer. We value diversity and inclusion and encourage all qualified individuals to apply.

An ambitious CEO and entrepreneur who manages multiple creative ventures across various industries is seeking a Part-Time Executive/Personal Assistant. This role involves managing properties, running errands, and ensuring that both personal needs and business operations run smoothly. The CEO is looking for a sharp, proactive, and solution-oriented Executive/Personal Assistant who can take the initiative to solve problems and explore creative approaches as needed. This position offers a unique opportunity to start part-time, with the potential for increased hours on a more consistent basis. Job Summary The primary goal of this specialized Executive/Personal Assistant role is to optimize the CEO's time and maintain smooth operations, especially during the CEO's travels. Responsibilities ·& & & & & & Property Management: Oversee the management of four Airbnb properties. Duties include (but are not limited to) serving as the primary point of contact for guests, resolving any complaints, scheduling and attending maintenance appointments, coordinating cleaning and laundry, managing inventory, conducting inspections, decorating for holidays, and performing any other related tasks necessary to ensure the smooth operation of the properties. ·& & & & & & Groundskeeping Pet Care: Provide care for the pets and maintain the gardens at each property. ·& & & & & & Errands: Handle various errands, including grocery shopping, supply runs, trips to the farmers' market, visits to the post office, and any other necessary tasks. & Requirements Essential Qualifications: Availability Monday-Sunday 7 AM - 3 PM (Some of the time on standby/on call) Must have a reliable car/transportation Strong willingness to learn High level of efficiency and comprehension. Possess excellent organizational and time management skills, along with the ability to adhere to strict timelines. Strong communication abilities and professional demeanor. Flexibility to adapt to changing priorities and schedules. Ability to work independently with minimal supervision. Tech-savvy with a demonstrated ability to learn new systems quickly Entrepreneurial mindset: Used to working in a start-up business environment and a growth-oriented attitude. Bonus: If you are handy (fix minor repairs) crafty.

The Administrative Associate provides receptionist and clerical support to the Community Development office, performing a wide variety of tasks to assist with various processes and functions. The role offers a high level of customer service to customers, including aiding with completing forms, providing information, and assisting with navigating websites and software programs. The ideal candidate for this role will have a demonstrated history of excellent customer service, organization and time management skills. Essential Job Duties * Provide respectful, professional, positive service in all interactions between co-workers, internal external customers, community members, and the public at large. * Maintain a positive and productive environment ensuring compliance with policies, procedures, goals and objectives of the City, Department and Division. * Serve as a receptionist for a department or division, assisting customers and directing calls to the proper department. * Assist customers with completing forms while answering questions and providing information or other services needed. * Create and maintain various forms, certificates, licenses, and other documents. * Maintain schedules for various department needs. * Assist customers in navigating various software programs or websites as required. * Provide instructions, manuals, maintenance, updates, and training for various software programs. * Participate in Records Management/Document Imaging, including filing, indexing, scanning, researching, retrieving, copying, distributing, and destroying records. * Compose and type letters, reports, and general correspondence. * Follow all established policies, procedures, and processes required to complete tasks and meet targets. * Provide updates on completed tasks as required. The City of Wentzville is committed to being an employer of choice, offering prosperous and meaningful career opportunities and flexibility. The City offers excellent benefits, including health, vision, dental, employer-paid life insurance, long-term disability, a retirement pension, 13 paid holidays, five personal days, vacation time, sick time, tuition reimbursement, an employee assistance program, a discounted recreation center membership and much more. To see the full Job Description, Click Here This job posting will remain open until a sufficient number of qualified applicants are received.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************ The details of the position are: Job ID: ESRXJP00031738. Title: Data Entry. Location: 4600 N. Hanley, St. Louis, MO - 63121. Contract Duration: 3 Months Contract(Open for Extension) Work Schedule: 8 hours M-F with a varied schedule between the hours of 6:30am-5pm. Job Description: Input information from a variety of sources into a computer database. May take customer orders and enter them into a pre-established tracking system. Verify recorded information to ensure accuracy and completeness of data. Identify and correct errors. Update files and records. Assemble, batch, and distribute data. For Support Specialist roles ONLY: • Previous clinical data entry preferred Specific Job Duties: • Imaging and indexing of paper DCT's received via mail • Answer questions on DCT entry process and the query resolution process on an ongoing basis For Clinical Safety Data Associate Roles ONLY: Safety Data Associate Brief Description: Performs data entry functions and other data functions for the Safety Department Requirements: • Fluent in English; additional languages a plus, but not required • Strong computer skills • Scientific knowledge preferred, but not mandatory • Clinical Research experience preferred, but not mandatory Specific Job Duties: • Support the Safety Managers/Safety Scientists • Interact with the Safety Managers/Safety Scientists to discuss ongoing projects • Be aware of and maintain the workflow and timelines for each project • Enter data into safety database with accuracy • Ensure filing of all documents and organize all filing systems • Interact with staff, clients or partners to ensure case information is adequate and accurate • Perform quality control on entered cases to ensure cases meet highest standards • Participate in and contribute to team meetings • Other duties assigned by management • Maintain accurate and complete documentation and system records of all inquiries to continuously improve the customer service experience and mitigate potential legal issues. Report to the proper group any allergy, adverse events, or duplicate therapy warnings that appear • Accurately enter eligibility paperwork, prescriptions, refills, and/or other information into system. Maintain accurate and complete documentation of all applications, mailers, orders, enrollment forms and new patients. Process order rejections and follow-up activities. • Efficiently perform specialized functions for each program with a high level of accuracy • Enter and interpret program materials to determine enrollment criteria; explain to the caller or other employees the necessary requirements to be on the program. Qualifications Data entry experience Additional Information Thanks & Regards, Mahesh Kumar | Team Recruitment | Mindlance, Inc. | W: ************ ****************************

To execute all clerical responsibilities and tasks associated with Shipping and Logistics. Duties and Responsibilities: Account for all Landed Costs as it relates to raw materials Manage CMS Barge Unloading Invoices Scan and maintain Outbound Truck BOLs Scan and maintain Monthly Outbound Rail BOLs Scan and maintain Monthly WATCO Work Receipts Upload Shipping Operations documents into the HUB File Temp Worker Time Cards Management of office supplies for Shipping & Logistics Publish daily and ad-hoc reports as needed Performs other duties as requested Qualifications: Requirements and Skills: Proficient use of the English language in reading, writing, and speaking Proficient in use of Microsoft Office Ability to manage multiple tasks, to set priorities, and to meet deadlines Strong organization and analytical skills Self-managing; works well with little supervision Geographically competent Ability to clearly communicate with internal and external parties regarding issues and changes Education and Experience: High School degree or GED Equivalent 1 to 3 years of related experience preferred Working knowledge of Microsoft Office products Working Conditions and Physical Requirements: Environment is typically in an office setting with a controlled environment. Physical responsibilities do include going into the plant, external locations and scale houses as needed. General work hours are expected with some overtime depending on the workload. Supervisory Responsibility: This position does not supervise others.

Jonesboro Public Schools is accepting applications for an Administrative Assistant for MacArthur Jr High School for the 2026-2027 school year. Applicants interested in applying for this position should possess strong computer and communication skills. Jonesboro Public Schools is and Equal Opportunity Employer.

Job DescriptionSalary: 45K to 50K based on experience Raineri Construction is seeking an experienced Office Administrator/Marketing Assistantto join our team. This critically important role performs general office and marketing duties for the company. This individual is a welcoming ambassador for Raineri and our customers first point of contact. The Office Administrator / Marketing Assistant is also responsible for providing a high level of coordination, clerical and administrative support for all levels of the organization. Due to the nature of the role, work hours are set at M-F, 7:30 am to 4 pm. Compensation: 45K to 50K based on experience. Raineri Construction is a full-service general building contractor specializing in design-build construction. Raineri provides turnkey project development services and comprehensive construction and management solutions for a variety of industries. Based in St. Louis, the company has grown each year since its inception in 2003 and currently employs more than 100 employees. Long-term, mutually beneficial employment relationships are important to the company, and its benefits package currently includes: 100% of the employee's health insurance premium paid by the company Company-funded Employee Assistance Program Company-funded Group Life Insurance Paid vacation and holidays Flexible Schedule 401(K) Retirement Plan, with a company match of 4% Company Profit Sharing KeyResponsibilities include: Office Administrator: Greet and direct visitors. Answer phones, assist callers, direct calls, and take messages in a professional manner. Provide clerical assistance with the creation of spreadsheets, memos, letters and various other office documents. Perform clerical duties like photocopying, faxing, filing, emailing, and collating. Ensure operation of office equipment by completing basic preventative maintenance, calls for repairs and maintaining necessary supplies. Monitor, maintain, and distribute office supply inventory, and place orders as necessary. Manage office supply budget Open and distribute mail, prepare outgoing mail as necessary. Coordinate pick-up and delivery of mail services (certified mail, FedEx, UPS, etc.). Update calendars and schedule meetings as needed for management. Maintains daily general cleanliness and upkeep of conference, reception, and kitchen areas. Maintains daily upkeep of refreshments such as coffee, etc.. Payroll & HR: Assist Payroll Manager with file retention. Handle employment application inquiries, assist HR with interview arrangements, and onboarding of new employees, and maintenance of confidential files. Participate with HR in the planning and execution of company events, meetings, special projects, luncheons, and employee engagement activities. Perform additional assignments as requested and required per Payroll and HR Managers' direction. Marketing: Prepare and update marketing and organizational biography materials as needed for business development and bidding requirements. Take photos of projects in progress for marketing purposes. Maintain and update the company website as needed. Create and administer all social media posts and content. Participate in monthly Marketing planning meetings and maintain an online marketing folder. Perform additional marketing assignments as requested. Requirements and Qualifications: High school diploma or equivalent. 2 years+ experience in office administration preferred. Excellent computer skills required Intermediate and above proficiency with MS 365 Office suite of applicationsrequired. Intermediate and above proficiency with Adobe Acrobat and media content software. Essential Skills: Regular, reliable, and prompt attendance with the ability to work set hours Congenial and dependable with a professional appearance and demeanor. Adept at learning and utilizing other software and information systems as required. Excellent verbal and written communication skills. Ability to work collaboratively in a team-oriented setting. Ability to keep confidential matters private. Ability to prioritize and expedite work with a sense of urgency. Ability to multitask effectively in a fast-paced environment. Self-motivated and organized with exceptional follow-through. Flexible and adaptable to changing situations. Raineri Construction is an equal opportunity employer (Minority/Female/Disabled/Veteran). Our employment practices are in accordance with the laws that prohibit discrimination against qualified individuals on the basis of race, religion, color, gender, age, national origin, physical or mental disability, genetic information, veterans status, marital status, gender identity and expression, sexual orientation, or any other status protected by applicable law.

We are seeking an organized and detail-oriented individual to join our team as a Pediatric Outpatient Administrative Assistant. In this role, you will be responsible for providing administrative support to our pediatric outpatient clinic and ensuring smooth day-to-day operations. Your main duties will include handling patient registration, scheduling appointments, coordinating with healthcare professionals, managing medical records, and maintaining a pleasant and welcoming environment for patients and their families. Responsibilities: Greet and welcome patients and families in a professional and friendly manner. Perform patient registration and collect necessary demographic and insurance information accurately. Schedule appointments, follow-up visits, and tests, ensuring optimal utilization of clinic resources. Coordinate patient flow by effectively managing appointment schedules and ensuring minimal wait times. Answer phones, respond to inquiries, and provide information as required. Maintain and update patient records, ensuring accuracy and confidentiality in accordance with healthcare regulations. Handle billing and payment processes, including verifying insurance coverage, collecting copayments. Prepare patient charts, charts requisitions, and other relevant documents as required. Assist in ordering and maintaining clinic supplies, ensuring adequate stock levels at all times. Adhere to established policies and procedures, maintaining compliance with relevant regulations and quality standards. Assist with other administrative tasks as assigned, supporting the overall functioning of the pediatric outpatient clinic. Requirements: 1. High school diploma or equivalent qualification; associate's or bachelor's degree is a plus. 2. Proven work experience as an administrative assistant or in a similar role, preferably in a pediatric healthcare setting. 3. Excellent organizational and multitasking skills. 4. Strong attention to detail with the ability to maintain accurate records. 5. Exceptional interpersonal and communication skills, both verbal and written. 6. Ability to work effectively in a fast-paced environment, handling multiple priorities and urgent tasks. 7. Compassionate, empathetic, and patient-centered approach. 8. Ability to maintain confidentiality and demonstrate professionalism at all times.

Job DescriptionSalary: Depending on Experience As the Administrative Scheduler you will assist with scheduling a team to the customers location to assess the work that would need to be completed. If you are organized, have outstanding customer service skills, and stive to assist others in their time of need you could thrive in this environment! Key Responsibilities Provide customer service and act as liaison between Customers and Production staff. Perform detailed and accurate data entry. Receive incoming calls about past services, follow ups on current projects, general inquiries about business and other routine communications. Collaborate and assist with other departments, as needed. Position Requirements High school diploma/GED (preferred) At least 2 years of customer service and/or office-related experience Prior customer service experience Ability to multitask and to remain detail orientated Knowledge of local geographical area is preferred Must be knowledgeable in relevant computer applications Skills/Physical Demands/Competencies This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary.

Full-time Description eCard Systems is the leading manufacturer of physical gift cards supplying over 50,000 small merchants across the US and Canada via its partnerships with leading “point of sale” (POS) solutions providers such as Square and Toast. Role Description We are seeking an organized and positive Administrative Assistant to provide support to our Accounting department. This role excellent communication and organization skills, the ability to handle confidential financial information, and Excel skills. Work Location: Brentwood, TN. This is a fully onsite position. Work Hours: 40 hours a week, Monday-Friday. Office hours are 8am-5pm. Wage: $21-22 depending on experience. Tasks may include: Performs basic office tasks, such as filing, scanning, shredding documents, processing the mail, and answering phones, etc. Customer Service - Handle phone calls, voicemails, and emails related to billing inquiries, payment issues, and account updates. Identify and manage duplicate customer accounts, ensure accurate records, and update financial data as needed. Prepare, send, and track DocuSign documents for new customer agreements. Process customer payments, update billing information, and send requested invoices. Contact customers regarding updating expiring credit card or invalid payment information. Why Join eCard Systems? At eCard Systems, we prioritize the well-being and satisfaction of our team. When you join us, you're not just starting a job-you're joining a company that values you. Here's what we offer: 100% Employer-Paid Health Insurance Option Dental and Vision Insurance Company-Paid Life Insurance Short-Term Disability Insurance Paid Time Off, Sick Leave, and an Extended Sick Bank Health Savings Account (HSA) 401(k) Retirement Plan Free Lunch Every Wednesday Fun Company Events - (Holiday Party & Summer Picnic!) Requirements Skills · Dependability and Teamwork · Problem-solving · Excellent time management and organization · Confidentiality · Excellent verbal and written communication skills · Customer service · Integrity · Willingness to learn · Attention to detail · Strong numeracy and analytical skills. Education and Experience Requirements: · Previous office experience · Hands-on experience with spreadsheets · Data entry experience · Confidence in working with large Microsoft Excel and CSV files; formulas, custom sorting, conditional formatting and more. · NetSuite experience preferred eCard Systems participates in E-Verify and will provide the federal government with the Form I-9 information of hired employees to confirm they are authorized to work in the US. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Responsibilities include the direction and technical direction of newscasts, pre-production, graphic production, robotic camera, audio board, video editing software and teleprompter operation, and other duties as assigned. Qualifications: Applicants must have knowledge of newscast production techniques, strong management skills and the ability to multi-task while leading the behind-the-scenes crew of live newscasts. Experience with Adobe Photoshop and Chyron graphic products is helpful. Basic media production skills and/or related coursework in television/radio are also helpful. Candidate must have a valid Missouri driver's license and pass a drug test and background check. Hours include morning crew: 3:30-7am, with flexibility required by the employee. Applicants must provide a cover letter and resume when applying. NPG of Missouri, LLC is an Equal Opportunity Employer Posting closes when position is filled

Provide clerical support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Payroll Support · Investigate employee inquiries regarding disputed or missing payments by researching payroll history and collaborating with the Payroll Department to resolve discrepancies and issue supplemental payments as needed. · Assist in the monthly processing of timesheets for hourly employees and certified staff performing additional duties. Employee Attendance Management · Provide training to school secretaries on proper procedures for entering employee absences. · Conduct monthly audits of absence reports submitted by School Services staff, including custodial, maintenance, grounds, warehouse/delivery, child nutrition, and transportation departments. Human Resources Support · Serve as the primary point of contact for onboarding School Services personnel. · Manage the completion and processing of new hire documentation for staff across multiple departments: custodial, maintenance, grounds, warehouse/delivery, child nutrition, and transportation. Accounts Payable & Vendor Relations · Process vendor invoices, reconcile monthly statements, and investigate and acquire missing documentation required for payment. · Maintain active communication with vendors to resolve payment issues, including addressing and managing cases of suspected fraud. · Complete vendor-specific fraud documentation as necessary to ensure compliance and protect organizational integrity. High school diploma; some college preferred. General administrative/clerical or related experience. 230 day contract 8 hours per day. Start: February, 2025

Job DescriptionSuperior Senior Care (SSC) in Benton, AR is looking for a hardworking individual to help coordinate referrals and assist in the management of a busy in-home care business. The position requires scheduling, problem solving, effectively communicating and coordinating referral appointments. It requires clerical tasks, specialized to the changing needs of the in-home service industry. The position requires discretion, independent judgement, and personal initiative.SSC is Arkansas' oldest and largest caregiver referral agency with over 40 years of experience and offices throughout the state. We are looking for a special person who wants to begin a long career in a rewarding industry. Ideal applicant would have the following qualities:-Outstanding customer service skills-Effective communication skills; verbal, written, listening, and nonverbal-Clerical experience -Intermediate computer knowledge and proficiency in Microsoft Office programs-Great organization-Ability to work in a fast-paced environment-Ability to take after-hours calls-Maintain absolute confidentiality of all information pertaining to caregivers, clients, and client's families Office hours are Monday through Friday; 8:30a - 4:30p. Job Type: Full-time Salary: From $14.00 to $15.00 per hour (could vary depending on experience) Benefits: 401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Experience: Customer service: 1 year (Preferred) Computer skills: 1 year (Preferred) Work Location: In person Must have a clean criminal history record and clean drug screen. E04JI800tr664086xs4