Administrative assistant jobs in Jupiter, FL

Department Administration Employment Type Full Time Location West Palm Beach, FL Workplace type Onsite Reporting To Chris Simoes Key Responsibilities Skills, Knowledge and Expertise About Rangeline Group Rangeline Pipeline Services provides pipeline solutions such as Line Stops, Tapping, Valve Insertion, but foremost they are known as the Concrete Pipe Specialty Team. This team of experts specializes in all aspects of concrete pressure pipe, and they have the ability to repair or replace the pipelines without interrupting the flow which helps minimize disruption to the daily life of communities, businesses and municipalities. Rangeline Pipeline Services also has a complete line of materials for concrete pipe and offers full turnkey services nationwide and 24-hr emergency services. Call Rangeline Pipeline Services today for your pipeline installation and repairs, 1-888-PCCP-HLP.

Become an integral part of Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment. Assist RD and Regional Business Manager with key reports, meetings, and presentations. Produce high quality emails and messages to individuals at all levels of the organization. Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Arrange and coordinate complicated domestic travel. Organize all aspects of internal and external events, including catering, meeting setup, agendas and travel logistics. Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines. Screen incoming calls and determine the level of priority, while using caution in dispensing information. Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access and general office support. Handle regular activities without prompting and advise in advance with issues or delays. Anticipate needs and proactively communicate on all issues. Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Operate with a high degree of professionalism and expect a high level of advisor interaction Manage the coordination and logistics of both internal and external meetings. Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Pay Range: $25- $27/hr Schedule: Monday to Friday 8am - 4:30pm Job Responsibilities As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Additional Duties: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Supervisory Responsibilities N/A Education & Experience * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. Knowledge, Skills & Proficiencies * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Tools & Equipment Used N/A Physical Requirements & Working Environment * Physical demands include the ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Travel Disclaimer The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Personal Assistant / Office Manager to President/CEO If interested in this opportunity, please complete our culture index survey at the link below: *************************************************** Palm Bay International, a dynamic family-owned company, offers one of the nation's most comprehensive portfolios of imported wines and spirits, including over 50 suppliers from around the globe. Among Palm Bay's most valued assets is its remarkable network of long-term partnerships with the foremost wholesale companies in all 50 states, as well as the Caribbean, Mexico, and Central America. With the crucial collaboration of these partners, Palm Bay's portfolio meets the needs of every level of the industry, from independent restaurants and retail stores, to chain accounts, supermarkets, hotels, airlines, cruise ships, duty-free accounts and U.S. military bases. This impressive roster of brands, accounts, and relationships positions Palm Bay as a major source of fine wines and spirits and an industry leader in the U.S. marketplace. For more visit: **************** Location: West Palm Beach, FL (4-day Hybrid) Position Overview: We are seeking a forward-thinking, confident, and self-starter to serve as both Personal Assistant and Office Manager for the West Palm Beach office. This role provides direct support to the President/CEO and some family members while partnering closely with and reporting to the New York-based Executive Assistant to the CEO. A significant portion of this position involves running personal errands, organizing daily lunches, and keeping the office tidy and guest-ready. Candidates must be highly dependable, discreet, comfortable with shifting priorities, and have a reliable personal vehicle. Responsibilities / Essential Functions Office Manager: Maintain office; order all office supplies and arrange necessary maintenance/repairs as needed. Receive and sort mail, deliveries, and couriers. Manage and organize overall office supplies. Ensure the office is tidy and professional at all times; clean up after meetings, refresh common areas, and reset conference rooms. Perform administrative work responsibly in a timely manner, exercising considerable independence and sound judgment in decision-making. Operate front reception; answer phones, greet and direct visitors, etc. Executive & Personal Support in West Palm Beach: Provide direct support to the President/CEO and some family members on administrative tasks such as scheduling, confirming, and meeting logistics (e.g., catering, location, handouts, etc.). Organize and set up daily lunches/refreshments for the CEO, guests, and meetings. Serve as the day-to-day liaison to the CEO in West Palm Beach while maintaining regular communication with the Executive Assistant in New York. Keep CEO on task with meetings and appointments, reminders etc. Assist in travel coordination and make restaurant reservations. Keep CEO personal/professional contact lists current across email accounts. Run frequent local personal errands (e.g., shopping, deliveries, household/vendor coordination) with professionalism and discretion. Coordinate with additional household and personal staff when needed. Handle highly confidential and sensitive information with discretion. Manage multiple special projects including client meetings and dinners, off-site executive meetings, event planning for trade shows/exhibitions, and meetings with outside business partners and clients. Create, edit, and polish documents including meeting agendas and meeting notes, demonstrating proficiency in Microsoft Office. Coordinate with other assistants, serving as a team collaborator and back-up when needed. Qualifications / Requirements Bachelor's Degree preferred. 5 years of experience in office management, reception, or administration (c-suite support a plus). Strong verbal and written communication skills. Superior organizational skills, detail-oriented, able to manage multiple priorities and meet deadlines. Ability to work independently in a dynamic, high-energy, team-oriented atmosphere. Demonstrates initiative, flexibility, teamwork, maturity under pressure, and proactive problem-solving. Proficient with Microsoft Office Suite. Wine knowledge a plus. 15% travel required. High sense of urgency with excellent follow-up and coordination skills. Must have a reliable personal vehicle and valid driver's license (mileage reimbursement provided). Experience in the beverage industry, particularly with 3-tier systems, is a plus. Benefits Overview Palm Bay offers a competitive compensation package including medical, dental, vision, life insurance, 401(K), paid vacation, personal time off, and 11 paid company holidays. Palm Bay International is an equal opportunity employer.

Job Description Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401 Powered by JazzHR SvbQZoUQNT

Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401

is All About As the Fifth Avenue Club Assistant, you are client focused and take initiative to resolve problems. You seek out responsibilities and follow through on all projects and tasks. You also possess strong organizational skills and demonstrate attention to detail. Who You Are: A towering strength at winning over an audience with their perspective A thought leader, capable of creating a breakthrough strategy or transformative approach the most complex challenges A thought leader, trusted for inventive and game changing ideas to even the most complex challenges, constantly seeks improvement and new ways to do things by challenging convention You Also Have: Retail Experience Required Available to work a flexible schedule that can include nights and weekends Always portrays a professional and polished demeanor demonstrating confidence and a positive attitude Has the ability to interact professionally and respectfully with people As The Fifth Avenue Club Assistant, You Will: Have the ability to continue client relationships and address all client needs when consultant is not available, acts as a liaison between client and consultant Utilize good time management and prioritizes daily tasks Be computer literate and systems savvy Ad hoc responsibilities as needed Your Life and Career at SFA: Be a part of a team of disruptors focused on stores and redefining the luxury experience. Exposure to rewarding career advancement opportunities, from retail to supply chain, to digital or corporate A culture that promotes a healthy, fulfilling work/life balance Benefits package for all eligible full-time Associates (including medical, vision and dental) An amazing Associate discount Salary and Other Compensation: The starting hourly rate for this position is between [$16.24 - 20.30 per hour]. Factors which may affect starting pay within this range may include market, skills, experience and other qualifications of the successful candidate. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, basic life insurance, supplemental life insurance, disability insurance, and a variety of additional voluntary benefits (such as critical illness, hospital and accident insurance). It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Thank you for your interest in SFA. We look forward to reviewing your application. SFA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, SFA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SFA welcomes all applicants for this position. Should you be individually selected to participate in an assessment or selection process, accommodations are available upon request in relation to the materials or processes to be used.

Our client is seeking a highly organized, polished Administrative & Customer Service Coordinator to support daily office operations, manage customer communications, and assist with social media posting and order organization. This role requires strong attention to detail, excellent communication skills, and the ability to work with discretion and professionalism-particularly when engaging with high net worth clients. Key Responsibilities Provide high-quality customer service via phone, email, and messaging platforms Serve as a primary point of contact for clients, ensuring a professional and concierge-level experience Organize and manage office operations, documentation, and internal workflows Track, process, and organize customer orders accurately and efficiently Assist with creating, scheduling, and posting content on social media platforms Maintain organized records, client information, and order details Coordinate with internal teams to ensure timely follow-up and issue resolution Handle sensitive information with discretion and confidentiality Required Qualifications Minimum of 3 years of administrative and/or customer service experience Strong written and verbal communication skills Excellent organizational and multitasking abilities Proficiency with standard office software (email, calendars, spreadsheets, CRM systems) Ability to work independently while managing multiple priorities Preferred Qualifications Experience supporting or servicing high net worth clients Background in concierge services, luxury brands, financial services, real estate, or executive support Experience managing or assisting with business social media accounts High level of professionalism, discretion, and attention to detail What We're Looking For Polished, dependable, and customer-focused professional Strong follow-through and time management skills Comfortable in a fast-paced environment with high expectations Proactive problem-solver with a service-oriented mindset $20 $25/hr.

Company DescriptionJobs for Humanity is partnering with Teleperformance USA to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Teleperformance USA Job DescriptionCategory : Customer Service/Support Teleperformance is a strategic partner to the world's leading companies, bringing solutions and enhancing customer experience during each interaction. We are the largest interaction expert team in the market: multicultural, highly skilled, and deeply knowledgeable, with a wide range of integrated omnichannel solutions, technology, and the highest security standards. For us, each interaction needs to be treated as unique. Benefits of working with TP include Competitive Wages ($20.00/hour for Bilingual Spanish/English) Full Benefits (Medical, Dental, Vision, 401k and more) Employee wellness and engagement programs A fun, casual work environment PTO Schedule flexibility, hours of operation are 24/7 Your Impact Our Social Media Content Moderators are a very important part of our family. Working in a collaborative and engaging environment, you will have the chance to interact with people from all walks of life and no two days will be the same. As you continue to grow and challenge yourself, you will discover your potential can take you anywhere you want to go. Social Media Content Moderators are responsible for moderating user-generated content on our clients platform by reviewing strong graphic images, videos, and/or written content to ensure the content meets the community guidelines and to escalate any content that violates the parameters set. This role is key in providing a positive social experience for all users. If you are a social media enthusiast and are confident with digital technology ready to put your skills to work, this position is for you! Review content to determine community guidelines are met while upholding a high standard of accuracy and quality Participate in frequent refresher training to always implement correct policies Comply with the performance indicators or parameters defined by the specific client's operation Review, classify and/or eliminate highly sensitive or violent content, uploaded by users, according to the parameters defined by the client Investigate and resolve complex issues regarding content within agreed-upon turnaround times and standards of quality Comply with corporate confidentiality policies and the proper handling of customer information to guarantee the security of the information Participate in continuous training programs established by the company for optimal development in the role Comply with all the orders, instructions, procedures related and complementary to the role Able to moderate traumatic, sensitive and potentially offensive or violent content Provide trends and insights to develop improvements to the overall processes and provide recommendations for process, policy and product improvements Remain up to date on key workflow changes, operational guidelines, policy updates and Community Standards Ability to WORK ON SITE at Port St. Lucie Florida ( not a work from home position) Fluent Bilingual in Spanish/English Experience navigating internet websites including social media, commercial websites, etc. Strong spelling, grammar, and reading skills Strong emotional intelligence and resilience Comfortability reviewing internet content that may be deemed inappropriate and/or contain explicit material Attention to detail Ability to be flexible in order to meet changing business needs (days off/hours) Logical problem-solving skills Availability to work various shifts Experienced with Windows operating systems Strong computer skills with ability to use multiple windows and/or programs at the same time Ability to type 25 wpm Over 18 years of age High School Graduate or GED or higher (proof required to be provided) Predictable and reliable attendance What We Prefer Experience in reviewing/monitoring social media Consistent work history Proven oral & written communication skills Being One of Our People It is our mission to always provide an environment for our employees that promotes happiness from the inside out. When you work with us, you are valued and inspired to learn, to teach, and to grow. We want you to come to work motivated to and proud to be on our team. That's why we continually invest in creating outstanding work experiences and endless development opportunities. We want you to be and feel at your best, always. Teleperformance is an Equal Opportunity Employer

Working Title: ADMINISTRATIVE ASSISTANT I - 37020764 Pay Plan: Career Service 37020764 Salary: $2,896.67 monthly Total Compensation Estimator Tool ADMINISTRATIVE ASSISTANT I- 37020764 State of Florida Department of Environmental Protection Job Vacancy Open Competitive This position is located in Okeechobee, Florida Closing Date: 12.23.2025 Position Overview and Responsibilities: This position provides administrative and secretarial support in a variety of technical and professional areas to the Kissimmee State Park Manager and other park staff. Assists in planning, coordinating and implementing all administrative activities involved in park operations. Performs fiscal, purchasing, and budget tracking duties for park. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions. DUTIES AND RESPONSIBILITIES: This position assists in planning, coordinating and implementing all administrative activities involved in park operation. Performs assigned fiscal audits, acts as purchasing agent, monitors and tracks park budget, prepares budget reports. Process payment of utility bills, requisitions, and initiate purchase orders through My Florida Market Place. Acts as primary liaison for the Purchasing Card Program System. Maintain work project tracking forms, expenditures for projects and project files. Ensure compliance with all purchasing regulations. Program office equipment, operate personal computer, E-Mail, Internet, multi-lines phone system, two-way radio system. Acts as liaison for assigned personnel and worker's compensation actions. Assist with oversight of toll collectors. Prepare special correspondence and act as property custodian. Assist Park Manager in budget request process. Coordinating with the Park Manager, responds to oral and written complaints or complimentary letters, to make resolution decisions. Tracking schedules and corresponding with volunteers. Administers concession contracts and monthly inspections. Acts as liaison to park Citizen Support Organization. Answer phones and direct calls to appropriate party or take accurate messages. Act as Office Manager for office operations and ensure smooth operation of office procedures. Maintain property and personnel files. Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel. Assists in assuring park compliance with current division policies, procedures and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions and represents the Park Manager at meetings with division representatives, other agencies and organizations. Performs other related duties as required. Required Knowledge, Skills, and Abilities: Knowledge of: administrative principles and practices; office procedures and practices; basic accounting; purchasing; personal computers including Windows, Email and Internet. Ability to: collect, evaluate, and analyze data; file; perform personnel actions; perform budget entry; prepare correspondence and administrative reports; handle multi-phone lines and two-way radio system; operate and maintain office equipment; communicate verbally and in writing; coordinate work assignments; maintain effective working relationship with others; follow written and verbal instructions; resolve customer inquiries. Skill in: coordinating bookings/reservations of a multipurpose facility. Minimum Qualifications: * Valid driver's license Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position. Pay: $2,896.67 monthly; $34,760.00 monthly Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state's lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida's position as a world leader in protecting natural resources while growing the state's economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Kissimmee Prairie Preserve State Park 33104 NW 192nd Avenue Okeechobee, FL 34972 Located 25 miles northwest of Okeechobee, Florida, Kissimmee Prairie State Preserve protects the largest remaining stretch of Florida dry prairie, home to an array of endangered plants and animals. Kissimmee Prairie Preserve is Florida's first dark sky park. It's a popular destination for stargazing and many other low-impact outdoor recreational activities. The park welcomed over 40,000 visitors last year. Click the attached link to learn more about this beautiful Park: **************************************************************************************** The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits; * Nine paid holidays and one Personal Holiday each year; * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; * Retirement plan options, including employer contributions (For more information, please click *************** * Tuition waivers; * Total Compensation Estimator Tool * And more! For a complete list of benefits, visit **************************** Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: HR_********************************** HR_************************** The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

Job Description The Office Services Assistant is responsible for providing onsite support on our client locations. The ideal candidate will be a hard-working, professional, able to undertake a variety of office support tasks and work diligently under pressure. Office Services Assistant Responsibilities: • Scanning and shredding documents. • Document Services - Copying, Scanning, Filing, Printing, Case Management Software, Routing and Editing, etc. (confidential documents) • Mail - Scanning and routing incoming mail, posting and sending urgent matters accordingly. Prepare outgoing mail (envelopes, packages, FedEx, etc.) • Office Rounds - Pick-up and delivery of Copy/Scanning work, Mail and/or packages. • Assist Office Administration in daily tasks or follow ups on client matters or office needs. • Provide Excellent Customer Service • Perform other office duties as assigned Office Services Assistant Qualifications: • Excellent communication both verbal and written • Customer Service Experience • Strong organizational and multi-tasking abilities • Disciplined and a willingness to learn • Professional appearance and demeanor • Comfortable with PC and Microsoft Suite environments Location: Boca Raton, FL 33431- 1 OPENING (Position available for the first week of January) Job Type: Full-time Monday to Fridays Pay: $17.00 - $20.00 per hour (It is open to negotiations and will depend on the candidate's experience) Hours: 8-hour shift - 40 hours per week Company Website: ********************** Benefits: • 401(k) • 401(k) matching • Paid time off • Dental insurance • Flexible spending account • Health insurance • Referral program • Retirement plan • Vision insurance Company Website: **********************

Internship Description This position is responsible for providing effective customer service to patients, referring providers, insurance companies, and other medical facilities. The position's primary responsibility will be to handle the scheduling of new patient visits by answering a high volume of inbound calls via an automated phone system, making outbound calls to patients that have requested appointments, and answering patient questions. This person will ensure patients consistently understand the mission of PRM and are able to easily book an appointment at one of PRM's nationwide offices. This role will set the performance standards of a fast-paced call center that maintains an internal sales culture - a candidate who thrives in an environment that is all about supporting business growth and loves talking to people and ensuring they have their needs met should apply right away! The ideal candidate for this role will have a passion for helping others and making a difference in their lives and have a drive for ensuring that every patient interaction results in an appointment on the schedule, a patient feeling as if they have all their answers, or the referring community knowing PRM is their partner. Duties and Responsibilities: Answering phones via an automated system to respond to all inquiries made by patients, referring providers, insurance companies, and other medical facilities. Must be able to handle a high volume of incoming calls per day, typically 50-150 calls. Achieve performance targets in line with business objectives for assigned areas. Handling existing patient needs such as: re-scheduling patient appointments, medication requests, and notifications to our clinical offices as required via telephone calls and written notification to patients. Screening and routing patient calls to other departments efficiently, ensuring accurate patient data is routed into scheduling software (eCW). Listening intently when reviewing patient experiences and care concerns by actively listening, instilling trust and confidence, and conveying professionalism to patients, providers, and staff members involved. Obtaining complete and accurate clinical, demographic, and financial information during the scheduling process, making sure to enter data in the scheduling system and other applications. Collects relevant caller data on every call to assist with measurement, tracking, and reporting activities to ensure timely patient follow-up and resolution of all appointment requests. Collecting all data necessary for the basic pre-registration and insurance verification and authorization process. Providing patients with prep and other appointment instructions via phone and email as necessary. Send electronic messages (telephone encounters) to clinical staff according to workflows Recognize an emergent situation and triage calls to appropriate departments (Billing, Clinical, Operations). Collects relevant caller data to assist with measurement, tracking, and reporting activities. Other duties as assigned. Requirements Required Qualifications: Confidentiality of Information: This role has full access to patients' Protected Health Information (PHI) and must adhere to all confidentiality and privacy policies and procedures as required by HIPAA (Health Insurance Portability and Accountability Act of 1996). Ability to meet performance standards of a fast-paced call center that handles a large volume of inbound calls and makes a large volume of outbound calls to follow up with website appointment requests. Ability to answer incoming telephone calls in a fast-paced call center environment. Must be able to multi-task (i.e., accurately research and document calls while speaking on the telephone) with appropriate speed and accuracy. Ability to analyze complex provider schedules and workflows. Ability to assess the root cause of the inquiry to provide a first-call resolution - which is often scheduling an appointment. Always maintain positive customer service and articulate well when speaking to patients, family members, employees, and medical staff. Prior customer service experience. High school or equivalent (Required). 1+ years of experience working in healthcare. Experience working with a team. Preferred Qualifications: Currently enrolled and working towards a degree in a relevant field Sales Experience or relevant education and experience in sales-driven customer service is preferred. Previous experience in a call center and/or medical practice is desired. Familiarity with medical terminology. Experience working at the front desk of a clinic, scheduling patients. Strong clerical skills, PC skills, and comfort using multiple programs simultaneously. Strong written and oral communication skills. Effective organizational, time management, and prioritization skills. Consistent follow-through skills. The ability to adapt to change to meet the needs of the clients and department. The ability to work independently and in a team environment. Salary Description $18-20 per hour

Voloridge Investment Management was founded by David Vogel in 2009 and is based in Jupiter, FL. We incorporate advanced data science and mathematics into our systematic, market neutral investment strategies to exploit alpha opportunities we consider unique in financial markets. Our firm is comprised of award-winning predictive modelers, experienced data analysts, advanced technologists, and a group of dynamic business professionals. We are looking for an experienced Administrative Assistant to join our team. This role thrives on collaboration. The ideal candidate will possess a strong drive and willingness to meet the demands of a fast-paced team where success is measured not only by individual contributions but by what we accomplish collectively. This role requires the person to be reliable, approachable, and have impeccable attendance in our Jupiter office. Our Administrative Assistants possess a strong instinct to enhance the work environment and anticipate the needs of other employees as we all strive to accomplish the organization's goals. Summary of Job Functions * Perform administrative and office support duties for company executives and staff, including calendar management, meeting scheduling, and expense reports * Plan and manage complex travel arrangements for executives, candidates, interns, and employees, including flights, hotel bookings, transportation, and dining, ensuring itineraries align with schedules and budget guidelines * Handle daily aspects of office management, communicate frequently and effectively with all internal staff as well as outside clients and vendors * Responsible for maintaining inventory and ordering our snacks and office supplies, as well as cleaning and stocking assigned kitchens on a continuous basis * Manage the company's common areas and ensure all office and kitchen supplies and inventory is organized and well-stocked * Assist with company event planning, packaging and delivery of anniversary gifts, and track actual expenses to compare to the budget * Welcome investors, guests, and customers by greeting them, in person or on the telephone; answering or directing inquiries * Sort and distribute incoming mail and prepare outgoing mail; additional duties include emailing, scanning, and filing * Assist the Culinary Administrative Assistant, as needed, with food preparation, set up, and breakdown * Create written manuals of company policies and procedures for all operational activities * Provide occasional support to HR recruitment; sensitivity to confidential matters may be required * Perform other duties and responsibilities as assigned Minimum Requirements * Associates degree or higher preferred * 2+ years admin assistant/office management experience * The ability to work daily, onsite in our Jupiter office * Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat experience * Must be detail oriented * Quick learner with strong problem solving and research skills * Must be able to lift up to 15-25 pounds at times Preferred Skills and Previous Experience * Strong time management skills, excellent verbal and written communication and interpersonal skills * Ability to multitask and effectively organize and prioritize tasks * Ability to work efficiently in a high demand, team oriented and fast-paced environment Job Location * Jupiter, FL Compensation and Benefits * Competitive base salary * Profit sharing bonus * Health, dental, vision, life, and disability insurance * 401K Voloridge Investment Management is an SEC registered investment advisor and an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Voloridge Investment Management was founded by David Vogel in 2009 and is based in Jupiter, FL. We incorporate advanced data science and mathematics into our systematic, market neutral investment strategies to exploit alpha opportunities we consider unique in financial markets. Our firm is comprised of award-winning predictive modelers, experienced data analysts, advanced technologists, and a group of dynamic business professionals. We are looking for an experienced Administrative Assistant to join our team. This role thrives on collaboration. The ideal candidate will possess a strong drive and willingness to meet the demands of a fast-paced team where success is measured not only by individual contributions but by what we accomplish collectively. This role requires the person to be reliable, approachable, and have impeccable attendance in our Jupiter office. Our Administrative Assistants possess a strong instinct to enhance the work environment and anticipate the needs of other employees as we all strive to accomplish the organization's goals. Summary of Job Functions Perform administrative and office support duties for company executives and staff, including calendar management, meeting scheduling, and expense reports Plan and manage complex travel arrangements for executives, candidates, interns, and employees, including flights, hotel bookings, transportation, and dining, ensuring itineraries align with schedules and budget guidelines Handle daily aspects of office management, communicate frequently and effectively with all internal staff as well as outside clients and vendors Responsible for maintaining inventory and ordering our snacks and office supplies, as well as cleaning and stocking assigned kitchens on a continuous basis Manage the company's common areas and ensure all office and kitchen supplies and inventory is organized and well-stocked Assist with company event planning, packaging and delivery of anniversary gifts, and track actual expenses to compare to the budget Welcome investors, guests, and customers by greeting them, in person or on the telephone; answering or directing inquiries Sort and distribute incoming mail and prepare outgoing mail; additional duties include emailing, scanning, and filing Assist the Culinary Administrative Assistant, as needed, with food preparation, set up, and breakdown Create written manuals of company policies and procedures for all operational activities Provide occasional support to HR recruitment; sensitivity to confidential matters may be required Perform other duties and responsibilities as assigned Minimum Requirements Associates degree or higher preferred 2+ years admin assistant/office management experience The ability to work daily, onsite in our Jupiter office Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat experience Must be detail oriented Quick learner with strong problem solving and research skills Must be able to lift up to 15-25 pounds at times Preferred Skills and Previous Experience Strong time management skills, excellent verbal and written communication and interpersonal skills Ability to multitask and effectively organize and prioritize tasks Ability to work efficiently in a high demand, team oriented and fast-paced environment Job Location Jupiter, FL Compensation and Benefits Competitive base salary Profit sharing bonus Health, dental, vision, life, and disability insurance 401K Voloridge Investment Management is an SEC registered investment advisor and an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristic or status.

Job DescriptionSalary: $20-$23 Hourly rate Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. Our main office is located in Boca Raton, Florida. We are currently seeking dynamic, team-oriented individuals to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support. Globaltech, Inc. is seeking a motivated Administrative Assistant to join our multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market. Job Duties Greet and direct visitors, clients, and vendors upon arrival Answer,screen, and route incoming phone calls Maintain a clean, welcoming reception and lobby area Handle incoming and outgoing mail, packages, and courier services Assist with scanning, copying, filing, andlight data entry Schedule conference room usage and prepare meeting spaces Provide general administrative support to project managers, engineers, and office staff Assist with formatting, editing, and proofreading documents (e.g., reports, proposals, contracts) Maintain and organize digital and physical filing systems Assist with project tracking Order office supplies and track inventory Assist with social media postsand proposal(s) Maintain and update all fleet and fleet software Maintain and update all business licenses Request, collect, and file lien waivers (conditional and unconditional) from subcontractors and vendors Coordinate with accounting to ensure lien waivers are received before releasing payments Send out vendor and subcontractor checks, either via mail or courier, and document properly Other duties as assigned Requirements Minimum High School Diploma (Associates degree preferred) Positive attitude, friendly demeanor Proven experience working on a team Proficient in Microsoft Office (Excel, Word, Outlook) Experience with Adobe Acrobat (PDF) a plus Professional verbal and written communication skills Ability to work Monday through Friday from our Boca Raton office Ability to pass a background check Possess a valid Florida Driver License and able to pass a motor vehicle record search Ability to pass a pre-hire drug test Legally authorized to work in the US. Globaltech does not support sponsorship NO RECRUITERS

Job DescriptionWe are looking for a Construction Office Administrator to support our project management team and ensure smooth office operations. This role involves managing administrative tasks, coordinating project documentation, and assisting with scheduling to keep our construction projects running efficiently. We offer stability, career growth, and a competitive benefits package, including: • Competitive pay • Paid vacation • Performance bonuses • Health insurance • 401(k) with matching • Referral bonuses If you are organized, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply! Compensation: $17 - $20 hourly Responsibilities: Serve as the primary point of contact for internal teams, subcontractors, suppliers, and clients for administrative inquiries. Schedule inspections, job site visits, and travel arrangements. Assist with the ordering of materials and supplies for construction projects, ensuring timely delivery and tracking of inventory. Assist project managers and site supervisors with administrative tasks such as tracking project timelines, budgets, and progress. Maintain project documentation, including contracts, permits, and reports. Qualifications: Proficiency with office software, including MS Office Suite (Excel, Word, Outlook), and construction management software is a plus. 2+ years of experience in administrative or office support roles, preferably in construction. Must be reliable, proactive, and eager to support a growing team. Proven experience (2+ years) as an office administrator, office manager, or in a similar administrative role, preferably in the construction or related industries. Strong attention to detail and ability to maintain confidentiality. About Company Founded in 2007, Walker Property Services, LLC is a highly specialized company in providing facility maintenance and self-performing projects to multiple Fortune 500 customers across the nation. We are confident in our ability to deliver exceptional service for your retail and commercial property needs.

Full-time Description Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of homeowner, condominium, and community associations is seeking an Administrative Assistant for our Boca Raton, FL office. The starting salary/hourly rate for this position is $21.64, contingent up level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible. Business hours for this non-exempt position are 9:00am. to 5:00pm, Monday through Friday. The position requires a minimum of 60 days of in-office training. After successfully completing this period, the role will transition to a hybrid schedule with three in-office days required per week. The requirement will be discussed more during the interview process. To be considered for this position, you MUST apply at: ************************************************************************************************************************ Duties/Responsibilities: · Answer and direct incoming phone calls in a prompt and professional manner. · Provide owners with accurate payment options and assist with payment-related inquiries. · Respond to owner questions, including requests for payment plans, and ensure appropriate follow-up. · Process in-person payments, issue receipts, and maintain accurate payment records. · Retrieve, open, and sort incoming mail; distribute items to the appropriate recipients. · Prepare and print disbursement checks for attorneys. · Perform general administrative duties, including scanning, mailing, filing, and document management. · Coordinate, schedule, and organize monthly meetings for attorneys with current and prospective property managers. · Perform other related duties as assigned to support office operations and attorney needs. Requirements Required Skills/Abilities: · Minimum of 2 years of administrative experience required. · Legal administrative experience preferred but not required. · Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel. · Strong organizational skills with the ability to manage multiple tasks and priorities effectively. · Ability to work independently with minimal supervision while also contributing effectively in a team-oriented environment. · Excellent verbal and written communication skills. · Strong attention to detail and accuracy in all work. · Ability to maintain confidentiality and handle sensitive information appropriately. · Professional demeanor with strong customer service skills when interacting with owners, clients, attorneys, and staff.

The community concierge is the first contact for all visitors as well as the support person for administrative tasks. This position requires creating an excellent experience for everyone who enters and/or calls the community through professionalism, hospitality, and courtesy. Additionally, this position requires organization, multi-tasking and basic computer skills. Essential Functions: Requirements Qualifications/Skills/Educational Requirements: Must have a high school education Must be able to communicate effectively Must possess excellent customer service skills Must possess an understanding and ability to demonstrate hospitality to all community visitors Must have patience, tact, cheerful disposition and enthusiasm at all times Must possess basic computer usages and data entry skills Knowledge of Microsoft Office applications preferred Able to communicate effectively with all levels of management, associates, residents, family members, and outside contacts Must possess a passion to work with and around senior citizens

Do your friends and co-workers refer to you as a people person? Do you enjoy working with people? Are you looking for a job that offers constant learning, skills growth and a career path? If so we are looking for employees just like you in the ever-changing Sign Industry. As a FASTSIGNS office assistant, you will be the initial contact with current customers as well as prospective customers in our FASTSIGNS Center. You will work with customers in numerous ways such as email, telephone, in-person and at their place of business. You will be working to build long-lasting relationships by turning prospects into customers and then into long term clients. FASTSIGNS is the franchise industry leader with over 700 locations in many countries worldwide. We have the most extensive training programs both online and in-person in the industry. Working for FASTSIGNS will allow you to grow your personal and business skills. At FASTSIGNS we pride ourselves on the best customer service in the Sign Industry and to prove it we survey our customers to ensure we constantly improve our service. Our ideal candidate for this position is someone who is outgoing, responsive, eager to learn and has the ability to build relationships. Great listening skills, documentation and organization are highly valued in candidates for this position. You will learn to prepare estimates, implement work orders and ensure timely delivery of finished orders. You will be involved in daily team meetings, execute business and marketing plans and be intimately involved in the success of the FASTSIGNS Center. We are not just looking for just anyone to fill this position, we are looking for someone that believes they are the best! We don't consider this position as an entry-level we consider the position a stepping stone for any individual who wants a career path and personal growth in their life. If you think you have what it takes to be successful in this dynamic industry we encourage you to apply. POSITION DESCRIPTION This position is responsible for sales activities from lead generation through the project management process. Develop and implement agreed upon Sales and Marketing Plan which will meet both personal and business goals of expanding customer base in the marketing area. Work with the center's management and support teams for the achievement of customer satisfaction and revenue generation. RESPONSIBILITIES Serve as the first point of contact for walk-in, email, E-commerce and telephone customers. Demonstrate the ability to carry on a business conversation with customers and decision makers. Consultatively sell and make recommendations to prospects and clients using various products and Brand Standards. Identify sales prospects and contact these using a “drill down” and “share of wallet” concept. Develop and maintain a database of qualified leads through referrals, telephone canvassing, direct mail and email. Follow up on new leads and referrals resulting from telephone, marketing and email activity. Develop a complete understanding of pricing and proposal models. Complete all paperwork and follow established center procedures from initiation through completion of a project (i.e., Work Order, credit approvals, POS entry, pre-payment collection, artwork approval, delinquent account collection, reporting). Prepare estimates and establish/maintain estimate follow-up procedures. Communicate with customers on order status and changes the production schedule. Execute a variety of marketing functions: In-center database mailings based on targeted POS lists, thank you emails 5-7 days after order is picked up, implement a call-mail-call program, distribute press releases regarding center activities, execute FASTMAIL campaigns, etc. Maintain an attractive retail environment (clean, organized and functional). Support center Directors and Branch Manager as needed with reports, close-out, invoices, and daily, weekly and monthly paperwork. Ensure WIP summary is up to date. Prepare status reports, including activity, closings, follow-up, and adherence to goals for weekly sales meetings. Participate in center staff and sales meetings. Assist in the implementation of company marketing plans as needed. Perform market research, competitive shops and customer surveys. Identify and resolve customer satisfaction issues. Establish and maintain effective team relationships with all support departments. Adhere to all company policies, procedures and business ethics codes. Contact customers within 3-5 days or order pick-up/delivery to confirm customer satisfaction. Participate in and practice the brand mentality of “Everybody Sells”. Constantly be looking for sales opportunities for the center. Serve as a backup for answering the phone if the Franchisee, manager and sales/service employees are busy assisting other customers. Assist at the front counter as needed. Understand the sales process enough to consult with customers to determine project needs and solutions. ADDITIONAL RESPONSIBILITIES Participate in marketing events such as open house(s) and telemarketing programs. Assist in collection of account receivables. Coordinate shipping schedules and delivery of merchandise and services. WORKING CONDITIONS Working conditions are normal for an office and a light manufacturing environment. Report to Directors and Branch Manager. At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.