Administrative assistant jobs in Kentucky

The Administrative Assistant for Event Productions provides daily administrative support for the Event Productions Office including business and financial support and assists with the management and facilitation of internal events. ESSENTIAL JOB FUNCTIONS: The employee in this position will have the following essential job functions: Is the first point of contact to the office and is able to answer inquiries from guests Manage Event Productions email and phones Provide office support for Event Productions including internal and external communications, document preparation and editing, duplication, and other administrative support tasks Manages external and internal billing processes, including monthly reconciliations Assists with budget creation and implementation for specific events and the Office of Event Productions Serves as the main point of contact between Event Productions and Accounting. Responsible for office-related accounting such as procurement card log, daily transaction reports, credit card machine, etc. Assist with the managing of internal event facilitation alongside the Internal Event Coordinators Work regularly with the On-Campus Event Management System (EMS) computer software Is an effective communicator and is characterized by interpersonal skills that convey service, professionalism, and confidence to clients Provide support to Event Productions staff as needed during select internal, public, and core institutional events Performs other duties as may be assigned by the supervisor. EDUCATION: The person in this position has a high school diploma or GED. Some college experience is preferred. EXPERIENCE: The person in this position should have at least two years of administrative experience with budget and financial experience preferred. SUPERVISION: The person in this position will supervise no one. The person in this position will report to the Director of Event Productions. WORK ENVIRONMENT: The person in this position will work in a self-motivated, task-oriented, office environment. The Administrative Assistant will regularly walk to event venues throughout campus and may be required to assist with room set-up and tear-down. The Administrative Assistant may work long hours, including evenings and weekends as needed. EQUIPMENT: The person in this position will use the following equipment: standard office equipment, Jenzabar, Event Management System (EMS).

Administrative Assistant, 12-month FLSA: Non-Exempt REPORTS TO: Supervisor TERMS OF EMPLOYMENT: Twelve month employment with benefits as specified in the Classified Agreement. QUALIFICATIONS: High school diploma Experience working in a professional office setting. Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook) Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill. Use a 10-key calculator, with a high degree of accuracy. Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time. Self-starter; able to work independently. Strong telephone and interpersonal communication skills. Ability working with finances. ESSENTIAL JOB FUNCTIONS: Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district. File and sort paperwork. Input data for recordkeeping in multiple software systems. Produce brochures, handbooks, notebooks, flyers, and meeting agendas. Type and/or draft letters of correspondence. Maintain and order supplies; organize storage areas. Process invoices, track expenses, and produce expense reports. Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes. Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district. OTHER JOB FUNCTIONS: Maintain confidentiality Attend meetings and training as directed. Present and communicate in a professional manner. Work additional hours or overtime as directed. Other duties as assigned by supervisor.

Job Description Keystone Restorations & Builders, Inc. in Louisville, KY is looking for one admin assistant to join our team. Our ideal candidate is self-driven, punctual, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

Full-time Description Hybrid: On-site and remote Making a difference and helping kids shine, one session at a time. At Associates in Pediatric Therapy (APT), we don't just offer therapy, we build brighter futures through compassionate, individualized care. At APT, you'll be part of a dynamic, support team that puts kids and families first, all in a fun, energizing environment designed to help everyone thrive (including you!). We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day operations. This role is ideal for someone who is highly organized, proactive, and enjoys being part of a team in a fast-paced, people-centered environment. Associates in Pediatric Therapy offers: Health, Dental, and Vision Insurance 100% Company Provided Life Insurance Disability Insurance Paid Time Off 401(K) Match Opportunities for Advancement And so much more! What You'll Do: Provides high-level administrative support to corporate leaders and cross-functional teams (e.g., scheduling, correspondence, document preparation) Manages complex calendars, schedules critical meetings, and coordinates logistics including agendas, materials and follow-up items Prepares, formats, and maintains confidential reports, presentations, and internal communications Coordinates travel arrangements and expense tracking as needed Maintains organized digital and physical filing systems in accordance with Company standards Supports onboarding, training, logistics and internal events and meetings Serves as a liaison between corporate departments to ensure timely communication and task completion Upholds confidentiality and exercises sound judgment when handling sensitive information Supports process improvement initiatives and special projects as assigned Requirements Core Skills & Qualifications (include, but are not limited to): Education/Licenses:? High School diploma or equivalent required; Associate's or Bachelor's degree preferred 2+ years of administrative or executive support experience, preferably in a corporate or healthcare-related environment Strong proficiency in Microsoft Office (Outlook, Wod, Excel, PowerPoint); experience with collaboration tools (Teams, SharePoint) preferred Strong problem-solving and analytical skills Excellent organizational, time management, and prioritization skills Strong written and verbal communication skills Ability to work independently and manage multiple priorities in a fast-paced environment High level of professionalism, discretion and attention to detail Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 lbs at times. See why we are proud to work at APT: Watch the Video: **************************** More info available at: ********************************* Associates in Pediatric Therapy is an Equal Employment Opportunity employer.

Vision for the role The candidate will come alongside the office Admin Staff and the Pastor of Outreach and Missions and participate in reception, planning, system development, and other projects while learning the ins and outs of church office operations. Responsibilities: For Office Admin: (~10 hours) Provide receptionist support (6 hours or more) Projects, may include: Guest Services scheduling system development and training Food Services Ministry communication system development Employee Handbook development For Sunday operations: (~5 hours) Assist with building lock up, Guest Services, Parking, Prayer, Tech? For Outreach and Missions: (~2 hours) Resource development and updates Planning and execution of events Key Deliverables: Upon completion of the internship term, provide a written report or journal of key learning about the Church, ministry, and personal challenges and growth Learn the ins and outs of the behind-the-scenes work of the ministry area Build relationships within the staff Qualifications: 1. A growing relationship with Jesus Christ as evidenced by spiritual intimacy, exercising gifts, fruit of the spirit, generous stewardship, and a burden for the lost. 2. A personal call to the mission and vision of First Alliance Church. 3. Excellent people skills- able to get along well with others, genuine humility and authenticity, serve on a team, and lead teams of people 5. Excellent Communication skills and Flexibility 6. Possesses administrative skills and the ability to respond promptly to communication during business hours. 7. Have a reputation for strong character traits such as integrity, humility, self-motivation, and commitment 8. Pass a background check Other details: The position will begin Tuesday, January 13, 2026 Sunday is a workday. Attend weekly Staff Meetings Part-time employee of FAC, 16- 20 hours per week, $12/hr Reports to Abigail Stone

Job Description Join Allstate Financial Services, a reputable financial firm located in Paducah, Kentucky. As the Office Administrative Assistant, you will provide vital support to our team, helping to ensure smooth daily operations and create an inviting work environment. Our company values teamwork, professionalism, and a positive atmosphere, making this role perfect for someone with a friendly and welcoming demeanor. In this position, you will be responsible for a wide range of administrative tasks, including managing schedules, organizing documents, and assisting with client inquiries. Your attention to detail and excellent organizational skills will contribute to the overall efficiency of our office. As an integral part of our team, you will have the opportunity to collaborate with colleagues and develop professionally in a supportive environment. If you have a passion for organization, excellent communication skills, and an eagerness to contribute to a successful team, consider joining Allstate Financial Services as our Office Administrative Assistant. Apply now! Benefits Hourly Base Salary + Bonus Opportunities Mon-Fri Schedule Career Growth Opportunities In Office Training Responsibilities Responsibilities: Manage schedules and appointments Organize and maintain physical and electronic files and documents. Assist with client inquiries and provide exceptional customer service. Coordinate meetings and conference calls Process and distribute incoming and outgoing mail and packages. Perform general clerical duties, such as photocopying, faxing, and filing. Maintain office supplies and equipment inventory. Requirements Requirements: High school diploma or equivalent; additional certification in office administration is a plus. Prior experience in an administrative role is preferred but not required. Excellent communication and interpersonal skills. Strong organizational and time management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle sensitive and confidential information with discretion. Detail-oriented and capable of multitasking.

Administrative Assistant & Assistant Front Desk/Receptionist OneQuest Health Department: Administration and Human Resources Melissa McQueen - Executive Administrative Assistant to the CEO Position Supervises: N/A FLSA Status: Non-Exempt Profile Last Updated: November 25, 2025 Position Summary Provide administrative assistance and support to senior leadership using general administrative assistant skills including scheduling, proofing correspondence, using templates to send offer letters, taking minutes on occasion and other like-type tasks as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position reports to the Executive Administrative Assistant to the CEO, as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position calls for flexibility, excellent people skills, multi-tasking, and the ability to work and communicate well with all levels of internal management and staff, as well as outside clients, vendors, and donors. Must show adherence to the Seven Commitments of Sanctuary and application of the Sanctuary tools. Essential Job Functions Administrative Support (75%) Provide general administrative support to C-Level Officers and designated Directors as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Scheduling meetings. Filing, correspondence, reference checks, and taking meeting minutes for C-Level Officers and Vice Presidents as assigned. May draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Assisting with the annual Giving Tree project. Managing agency wish list(s) and online gift registries. Assisting with preparation of materials for community engagement events (e.g., school fairs, speaking engagements). Assist with ordering food and catering services for meetings and events. Assist with coordinating and setting up of New Employee Orientation, All Staff meetings, and other agency meetings. Assist with facilitating the ordering process for agency shirts (polo shirts and t-shirts), name badges, lanyards, and badge holders. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Front Desk/Receptionist Coverage (20%) Manage all facets of the reception area of CHNK's administration building from 8:30AM to 5PM Monday through Friday. Answer calls made to CHNK Behavioral Health's (CHNK) main number in a professional, friendly manner; efficiently and effectively direct each call to the appropriate staff or department. Greet and welcome guests and visitors with a positive, helpful attitude as they arrive for meetings, events, or other onsite activities, offering hospitality and notifying the appropriate staff or department of their arrival in a timely manner. Accept deliveries on behalf of CHNK and ensure the recipient is notified of the package arrival in a timely manner. Sort incoming mail: help departments prepare outgoing mail (e.g., managing the postage meter machine, running the folding machine, stuffing/ sealing envelopes, etc.). Accept in-kind donations on behalf of the Development Office, ensuring the donor fills out a donor form, the donated item(s) are routed appropriately, and the Development Office notified of the donation. Assist on-site applicants/new hires for employment by providing them with New Hire Packets to be completed, answering questions regarding forms, ensure paperwork is completed correctly, signed correctly, and is placed in the appropriate Human Resources mail slot. Coordinate pre-arranged drug screen between new hire staff member and designated associate performing drug screen. Ensure all conference rooms and hospitality rooms in the administration building, as well as the mail room, are presentable and well-maintained (e.g., technology is functional, beverage stations are stocked, sanitization products are available, furniture is clean and arranged appropriately, etc.) Assist colleagues, as needed, with administrative tasks such as making photocopies, sending faxes, taking notes, scheduling meetings, and other ad-hoc job duties Must be able to perform the essential functions of this position with or without reasonable accommodation Other Duties as Assigned (5%) Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear; use hands to finger, handle or feel objects; and reach with hands and arms. The employee is occasionally required to sit, kneel, squat, and hold objects or carry. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Minimum Position Qualifications Associate degree in English, Communications, Business or related field, or equivalent knowledge and experience. Bachelor's degree preferred. 1-2 years' experience in an administrative capacity, some experience as a receptionist also preferred. Proficiency with Microsoft suite of programs, including Outlook (email and calendar). Excellent written and verbal communication skills. Self-motivated, organized, and proficient at multi-tasking. Ability to manage highly confidential information in a trustworthy manner. Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment; ability to efficiently adjust within new work structures, processes, or requirements. Strong critical thinking skills and ability to work independently; skilled at identifying, taking ownership of, and intelligently resolving minor issues without involving senior leadership. Effective management of time and time constraints. Comfort communicating and collaborating with all levels of the team, including fellow employees, donors, volunteers, contractors, and Board members. High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks. Must have a current driver's license and insurance. Demonstrate proven sensitivity to the various cultural and socioeconomic characteristics of Children's Home of Northern Kentucky clients and staff. Ability to work occasional evenings and weekends. OneQuestl Health is an Equal Opportunity Employer. Benefits include 18 PTO days off, 13 paid holidays, 6 Long Term Illness days, retirement plan with 6% match after 1 year, tuition reimbursement, student loan repayment assistance, 4 weeks of paid parental or elder care leave, availability of zero deductible medical plan, dental plan, vision plan, and employer paid life insurance and long-term disability insurance. OQH has certifications from All Children All Families in LGBTQ+ competencies, Ellequate in work-place equity, the Sanctuary Model of Trauma Informed Care, and Best-In-Class Benefits.

**Now hiring! Administrative Assistant - Louisville** We are seeking a **Senior Administrative Support Specialist** to join our dynamic BASF Dispersions/Resins team in Louisville, KY. **Come create chemistry with us!** This role is ideal for an **ambitious self-starter** who thrives in a fast-paced chemical manufacturing environment, can work independently under general supervision, and excels at managing multiple priorities. Strong problem-solving, organizational, and communication skills are essential for success in this position **During your 8-hour shift as an Administrative Assistant, you will** **Principal Responsibilities** Accounts Payable + Process utility and direct pay invoices, purchase requisitions and check requests + Resolve site invoicing and goods receipt issues via weekly review/clearing of Work Cycles and monthly GRIR report + Prepare end-of-month accruals and correct inaccuracies in the General Ledger + Site contact for the CASS Freight Payment System Other Responsibilities + Administrative support for functions at the Site including Production, Quality Control, Supply Chain, EHS, Finance and Human Resources + Oversight for Site Cleaning Services + Coordinates New Hire Orientation & presents + Manage Site Donation Payments + Prepares site newsletter - collects articles from contributors & Publishes + Responsible for maintaining and ordering office supplies and catering needs for the site. + Manage Site Record Retention Program (Iron Mountain) + Coordinates support for local charity events + Manage site training management system (LMS) + SAP Gates Administrator for site and responsible for helping employees get access to Z2L + Serves as site Digitalization Champion and site Information Protection Officer (IPO) + Support for site medical screening management using EHR software + Assist with departmental activities and special projects as needed **Formula for Success ...** **Qualifications** **Education:** + High School Diploma/GED with 5+ years of administrative experience **OR** + Associate's degree with 2+ years of administrative experience + Experience in a manufacturing environment preferred **Skills & Competencies** + Ability to manage multiple tasks and adapt to changing priorities while maintaining professionalism + Strong problem-solving, analytical, and organizational skills + Excellent interpersonal and cross-functional communication skills + Proficiency in SAP, Excel, Word, PowerPoint, Teams, and other software systems + Knowledge of accounting, financial, and HR reporting + Self-motivated and capable of working independently under general supervision + \#dispersionresins&additives **Create your own chemistry with you@BASF** At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It's what we call **you@BASF** . We are committed to providing benefits, programs, and opportunities that support our employees' overall well-being, personal growth, and a safe, collaborative, and inclusive work environment. Just some of the many benefits we offer include: + Flexible work arrangements whenever possible + Highly competitive retirement savings plan with company match and investment options + Well-being programs that include comprehensive mental health support for you and your household family members + Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more) + Back-up child and elder care with discount programs for families of all ages and stages + Mentoring and career development opportunities that allow you to share, learn, and thrive + Matching gifts program that allows you to deepen the impact of your contributions to qualified charities. + Employee crisis support for when the unexpected happens + Access to our BASF wine cellar, employee discounts, and much more! **About us** As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years! At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career. Belong to Something Bigger. #belongat BASF **Privacy statement** BASF takes security & data privacy very seriously. We will never request financial information of any kind via email, private text message or direct message on any social medial platform or job board. Furthermore, we will never send a candidate a check for equipment or request any type of payment during the job application process. If you have experienced any of the above, please contact ***************************** to report fraud. **Equal employment opportunities** We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law. Applicants must be currently authorized to work in the United States on a full-time basis.

Gray Construction is looking to add an Administrative Assistant - F&B Market to their Lexington, KY office! Responsibilities Why Gray? Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology. Founded in 1960, Gray's robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world's most sophisticated organizations. Still, these areas don't define Gray-our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray Qualifications Who we want… (Requirements) The successful candidate will have bachelor's degree or four (4) years of experience in an administrative position(s); or the equivalent combination both. Experience in construction or engineering firm is highly preferred. Must possess basic computer skills including the ability to utilize word processing, spreadsheets, software and e-mail. Experience with SharePoint is a plus. The selected candidate will have excellent communication skills. Must be physically present in the Charlotte office. The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. What we expect… (Essential Functions) Under the direction of the Executive Vice President or his designee, this position will provide administrative support to the construction group, by performing the following duties: Reads and routes incoming mail/e-mail. Locates and attaches appropriate file to correspondence to be answered by Manager. Follows up on outstanding documents including subcontracts and contract related documents and correspondence for incorporation into project files. Coordinate the submittal and shop drawing process with project team. Organizes and maintains file system including construction drawings, and files correspondence and other records electronically and in paper files Coordinate proposal and bid package information and coordination of document release. Meet time sensitive deadlines with accuracy while maintaining a high degree of customer service. Coordinate tracking contract status, vendor relations, worker verification logs, and meeting minutes. Write Purchase Order Requisitions for manager approval and processing. Coordinate the archiving of project files. Coordinate and compile Operations and Maintenance Manuals at project closeout as a customer deliverable. May assist with writing Subcontract Change Orders and coordinating payment of invoices. Participate in the pool of candidates for receptionist backup. Performs other related duties as assigned. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear. They may occasionally be required to climb or balance, stoop, kneel, or crouch. Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision. Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required. Supervisory Responsibilities This position has no supervisory responsibilities. EEO Disclaimer Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Job Title: Project Management Assistant About Us: Kingdom Staffing exists for the proclamation of the gospel in the marketplace. We do this by providing our clients with top-tier talent who share in the values and culture. Our desire is that the candidates we place would work well for their employers and help disciple their coworkers through their local churches. Salary and Benefits: Competitive annual salary: $65,000 - $70,000 Medical, dental, vision Paid holidays + PTO 401(k) matching Christian work environment Requirements: Bachelor's degree Accounting experience Procurement experience Contract administration experience Microsoft Office proficiency Construction experience (2 years) Membership in a healthy local church and ability to articulate personal conversion and the gospel Responsibilities (will assist Director of Project Mgmt and various teams): Assist in communication (emails, calls, scheduling, etc.) Tracking deadlines for projects Receive, process, prepare subcontracts and invoices Gathering, reviewing, and submitting project documents Prepare department reports and track goals Support in electronic files and software implementation.

Conner Industries is seeking an Administrative Assistant at our Guthrie location. Apply Today! $22-24/hr - DOE - Full-Time COMPANY Conner Industries, Inc. is a leading provider of custom wood packaging and integrated packaging solutions, serving customers across a wide range of industrial markets. Supported by our vertically integrated industrial lumber capabilities, we operate 18 manufacturing locations nationwide. With more than 40 years in the industry, Conner continues to deliver reliable, tailored packaging solutions that meet the demands of our customers. KEY JOB RESPONSIBILITIES Provide comprehensive administrative support to the Plant Manager and plant personnel, ensuring efficient day-to-day operations. Requirements Payroll & Attendance Management: Verify weekly timecards, calculate hours worked (including overtime, vacation, and bonuses), and submit accurate records to the corporate payroll department. Recruiting & Onboarding Support: Assist in sourcing, screening, hiring, and onboarding plant personnel, including collecting new hire documentation, explaining payroll procedures, and maintaining organized employee files. Employee Relations & Compliance: Act as a point of contact for employees regarding HR-related inquiries, ensuring compliance with company policies and labor laws. Workers' Compensation Coordination: Immediately notify the corporate office of any workplace injuries and assist in completing the required documentation. Record Management: Maintain organized filing systems for employee records, safety reports, and other essential documents. Ensure confidentiality and compliance with data retention policies. Office Administration: Answer and direct phone calls, relay messages, and handle inquiries efficiently. Coordinate meetings, prepare agendas, and distribute materials as needed. Purchasing & Inventory Management: Order and maintain office and plant supplies, track inventory levels, and coordinate with vendors as necessary. Office Equipment Maintenance: Operate office machines (printers, copiers, etc.) and arrange for repairs or maintenance when needed. Support Plant Operations: Assist with scheduling, reporting, and other administrative tasks to optimize plant productivity. Other duties as assigned QUALIFICATIONS, EDUCATION & EXPERIENCE Minimum of 3 years of general office experience, including proficiency with office equipment and Microsoft Office Suite. Experience in the lumber industry or shipping & receiving is a plus but not required. High school diploma or equivalent required. Ability to work both independently and collaboratively as a team player. Strong multitasking skills with the ability to manage interruptions professionally and efficiently. Highly organized with keen attention to detail. Excellent communication skills to interact effectively with employees, truck drivers, vendors, and customers. Must be able to sit, stand, bend, and walk as needed. Proficiency in Microsoft Word and Excel, with the ability to quickly learn and adapt to company-specific software programs. WORK ENVIRONMENT General plant facility working conditions. While performing the duties of this job, the employee will work in an office indoor and partial outdoor manufacturing environment. The noise level is usually moderate to high and requires the use of hearing protection. The employee is required to wear PPE when in the plant area. The employee may be exposed to weather conditions prevalent at the time. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change. EEO Statement Conner Industries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Conner Industries complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training. Conner Industries does not disqualify applicants that test positive for THC on the pre-employment drug screen. As permitted by state law, applicants being considered for positions with the following responsibilities: CDL Drivers, Forklift Operators, Sales, Maintenance, Management, and all Corporate positions, must pass a drug and alcohol test, done through an outside vendor, Quest Diagnostics, before beginning work in that position. Refusal to submit to testing will result in disqualification for the desired position. Benefits Medical, Dental, Vision, Disability, Life, 401(k), Tuition Reimbursement Assistance Available. 8 paid holidays, and Accrued PTO available at 30 days!

The Project Operations Assistant will work directly with regional leadership to streamline internal administrative and operational systems, track project performance, monitor financial reports and projections, and support projects from development, to implementation, to closeout. You will interact with clients or prospective clients to assist in understanding needs, drafting project implementation plans, invoices, or project proposals. This position is ideal for someone who thrives on organization, has strong analytical and writing skills, enjoys developing innovative processes, and is looking for a long-term opportunity to grow into a project management role. Essential Functions: Staffing & Roster Coordination Manage surge staffing solutions and actively recruit for open positions Maintain rosters, staff availability, and project assignments Support personnel mobilization, orientation and track training compliance Coordinate scheduling and documentation for local teams Project Operations Support preparation of project scopes, proposals, and staffing models Draft basic project budgets using internal rates and templates Assist in maintaining internal timelines, trackers, and document systems Financial Support Track personnel hours and costs across active projects Assist with basic forecasting and reporting Flag budget risks or inconsistencies for leadership review System Development & Internal Processes Build lightweight systems to track internal performance and resourcing Identify operational gaps and propose practical solutions Help standardize internal workflows as the organization scales Requirements 3-5 years of experience in operations, project coordination, staffing, or executive administrative roles Strong attention to detail and organizational skills Comfortable with spreadsheets, formulas, and financial tracking (Excel) Clear and concise writing skills (especially for process documentation and budget narratives) Self-starter comfortable in fast-moving, lightly structured environments Based in or near Frankfort, KY or Lexington, KY Bonus if you have: Familiarity with government contracting, disaster recovery, mission-based work, or project-based work Experience coordinating emergency surge staffing Experience with lightweight visual reporting programs like Power Bi or Salesforce Ability to deploy and be on-site for an extended period of time (up to 21 days) to a disaster affected area and support field administrative duties during major disaster responses. Benefits Health Insurance and PTO Hybrid Work Schedule: 2-3 days in office per week CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.

Job Description The Front Desk team are the firsts faces our patients see - so it is an important role! The Front Desk Secretary greets patients with a smile, always, and treats all patients and co-workers courteously. This person must have the ability to multi-task: takes care of patient needs at check-in (verifies patient information at every check-in), answers patient calls, schedules visits, and performs various other duties as assigned. This person must have a strong work ethic and work well with a team. This is a full-time position with excellent benefits. The hours Monday-Friday and some weekends could be required. Minimum Education Requirements High School Diploma or GED Minimum Work Experience: Previous clerical experience required. Experience in a physician practice preferred. Must be computer efficient. Screening Requirements: Drug Screen Annual Flu Vaccination Tuberculosis Test Background Check Physical Exam Eligible Benefits: Medical, Dental and Vision Excellent Low Premiums! Medical Plan - no copays or deductibles Life Insurance *ZERO Premium* Retirement Plan Paid Time Off Bereavement Our Mission: To improve the lives of those we serve by providing outstanding care and services through our confident, compassionate and exceptional healthcare professional. Our Vision: To be chosen by our community and expanded service region based on proven outcomes as the trusted provider to care for their families, friends and neighbors. Our Values: Compassion, Competence, Excellence, Respect, Integrity.

Job Code **4108** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=4108) **Eagle Harbor,** a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking an **Administrative Assistant** with **a Secret clearance** to join our Team in **Williamsburg, KY.** **Position Responsibilities:** + This individual shall be responsible for managing and controlling all site specific badge management and all building access requests (visitors, new hires, terminations, etc.) **.** + The Administrative Assistant will also be responsible for managing and tracking all inventories, as well as communicating when supplies must be ordered or replaced. **Position Requirements:** + Possess and maintain an active SECRET security clearance. + College or University degree. + 2-5 years of relevant experience. **This position is in Williamsburg, KY.** **Apply at:** ***************************************************** Requisition?org=GATEWAYVENT&cws=69&rid=4108** VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Job DescriptionSalary: $17- $19.00 per hour Administrative Assistant & Assistant Front Desk/Receptionist OneQuest Health Department: Administration and Human Resources Position Reports to: Melissa McQueen - Executive Administrative Assistant to the CEO Position Supervises: N/A FLSA Status: Non-Exempt Profile Last Updated: November 25, 2025 Position Summary Provide administrative assistance and support to senior leadership using general administrative assistant skills including scheduling, proofing correspondence, using templates to send offer letters, taking minutes on occasion and other like-type tasks as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position reports to the Executive Administrative Assistant to the CEO, as well as providing receptionist/front desk coverage when the primary receptionist is on break, vacation, or absent during illness, or otherwise using Paid Time Off. The position calls for flexibility, excellent people skills, multi-tasking, and the ability to work and communicate well with all levels of internal management and staff, as well as outside clients, vendors, and donors. Must show adherence to the Seven Commitments of Sanctuary and application of the Sanctuary tools. Essential Job Functions Administrative Support (75%) Provide general administrative support to C-Level Officers and designated Directors as instructed by Executive Administrative Assistant to the CEO. Support may include, but is not limited to: Scheduling meetings. Filing, correspondence, reference checks, and taking meeting minutes for C-Level Officers and Vice Presidents as assigned. May draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Assisting with the annual Giving Tree project. Managing agency wish list(s) and online gift registries. Assisting with preparation of materials for community engagement events (e.g., school fairs, speaking engagements). Assist with ordering food and catering services for meetings and events. Assist with coordinating and setting up of New Employee Orientation, All Staff meetings, and other agency meetings. Assist with facilitating the ordering process for agency shirts (polo shirts and t-shirts), name badges, lanyards, and badge holders. Must be a flexible self-starter with excellent time management skills. The coordination of routine matters, meetings, and various other assignments will be delegated to the administrative assistant with minimal direction. Planning and anticipation of needs are critical responsibilities. Position has access to highly confidential and sensitive information. Protection of this information is a requirement of the position. Attention to detail and effective communication are critical. The administrative assistant is expected to draft accurate, professional written and electronic correspondence that is free of spelling, grammatical, and formatting errors. Must become quickly familiar with agency policies and procedures, the various agency stakeholders, and reporting relationships. Must be able to perform the essential functions of this position with or without reasonable accommodation. Front Desk/Receptionist Coverage (20%) Manage all facets of the reception area of CHNKs administration building from 8:30AM to 5PM Monday through Friday. Answer calls made to CHNK Behavioral Health's (CHNK) main number in a professional, friendly manner; efficiently and effectively direct each call to the appropriate staff or department. Greet and welcome guests and visitors with a positive, helpful attitude as they arrive for meetings, events, or other onsite activities, offering hospitality and notifying the appropriate staff or department of their arrival in a timely manner. Accept deliveries on behalf of CHNK and ensure the recipient is notified of the package arrival in a timely manner. Sort incoming mail: help departments prepare outgoing mail (e.g., managing the postage meter machine, running the folding machine, stuffing/ sealing envelopes, etc.). Accept in-kind donations on behalf of the Development Office, ensuring the donor fills out a donor form, the donated item(s) are routed appropriately, and the Development Office notified of the donation. Assist on-site applicants/new hires for employment by providing them with New Hire Packets to be completed, answering questions regarding forms, ensure paperwork is completed correctly, signed correctly, and is placed in the appropriate Human Resources mail slot. Coordinate pre-arranged drug screen between new hire staff member and designated associate performing drug screen. Ensure all conference rooms and hospitality rooms in the administration building, as well as the mail room, are presentable and well-maintained (e.g., technology is functional, beverage stations are stocked, sanitization products are available, furniture is clean and arranged appropriately, etc.) Assist colleagues, as needed, with administrative tasks such as making photocopies, sending faxes, taking notes, scheduling meetings, and other ad-hoc job duties Must be able to perform the essential functions of this position with or without reasonable accommodation Other Duties as Assigned (5%) Physical Demands and Work Environment While performing the duties of this job, the employee is regularly required to stand, walk, and talk or hear; use hands to finger, handle or feel objects; and reach with hands and arms. The employee is occasionally required to sit, kneel, squat, and hold objects or carry. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. Minimum Position Qualifications Associate degree in English, Communications, Business or related field, or equivalent knowledge and experience. Bachelors degree preferred. 12 years experience in an administrative capacity, some experience as a receptionist also preferred. Proficiency with Microsoft suite of programs, including Outlook (email and calendar). Excellent written and verbal communication skills. Self-motivated, organized, and proficient at multi-tasking. Ability to manage highly confidential information in a trustworthy manner. Ability to maintain effectiveness when experiencing major changes in work tasks or the work environment; ability to efficiently adjust within new work structures, processes, or requirements. Strong critical thinking skills and ability to work independently; skilled at identifying, taking ownership of, and intelligently resolving minor issues without involving senior leadership. Effective management of time and time constraints. Comfort communicating and collaborating with all levels of the team, including fellow employees, donors, volunteers, contractors, and Board members. High standards of performance; willingness to assume responsibility for the timely and correct completion of assignments or tasks. Must have a current drivers license and insurance. Demonstrate proven sensitivity to the various cultural and socioeconomic characteristics of Childrens Home of Northern Kentucky clients and staff. Ability to work occasional evenings and weekends. OneQuestl Health is an Equal Opportunity Employer. Benefits include 18 PTO days off, 13 paid holidays, 6 Long Term Illness days, retirement plan with 6% match after 1 year, tuition reimbursement, student loan repayment assistance, 4 weeks of paid parental or elder care leave, availability of zero deductible medical plan, dental plan, vision plan, and employer paid life insurance and long-term disability insurance. OQH has certifications from All Children All Families in LGBTQ+ competencies, Ellequate in work-place equity, the Sanctuary Model of Trauma Informed Care, and Best-In-Class Benefits.

Job DescriptionSalary: McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years. Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration. At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service. Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package! Job Purpose: Responsible for the daily administration of retirement plans with a focus on assisting participants with benefit inquiries. This position will work closely with the retirement plan account managers, retirement plan 3(16) Administrator and will report to the Retirement Plans Department Manager. Company Expectations of Employee: Adheres to Company Policy and Procedures; Acts as a role model within and outside the Company; Performs duties as workload necessitates; Maintains a positive and respectful attitude; Communicates regularly with Supervisor about client issues; Demonstrates flexible and efficient time management and ability to prioritize workload; Consistently reports to work on time prepared to perform duties of position; Meets Company productivity standards. Responsibilities and duties include: Routine correspondence (Customer Service) with retirement plan participants including emails,phone calls, etc.; Preparing and sending necessary distribution forms to participants/clients (terminations/hardships/loans) on a timely basis; Processing distributions upon receipt of completed forms on a timely basis; Maintaining an accurate database to track status of distribution requests; Preparing and processing Required Minimum Distributions (RMDs) by the applicable deadline date each year; Updating participant records such as vesting at recordkeepers; Requesting and collecting census data from clients on the applicable quarterly, semi-annual, annual basis; Following up with client on missing census information; Entering census data and verifying accuracy; Checking and verifying receipt of applicable Trust Statements on a monthly basis; Preparing and sending required Notices such as Safe Harbor Notices, QDIA, Auto-Enrollment, Supplemental PPA Statements and others by the applicable deadline date; Preparing and sending required 1099-Rs by applicable deadline date; Any other assigned tasks given by a Supervisor. Delivery/Timing: Ensure the timeliness of meeting all deadlines required by the IRS, DOL, legislation and regulations; Ensure the timeliness of client communication and deliverables as specified in the handbook or as directed by supervisor. Companywide Goals: 100% Client Satisfaction; 100% Benefit Calculation Accuracy 100% Compliance with internal McGregor & Associates deadlines; 100% Compliance with all applicable IRS and DOL rules, regulations and deadlines. Success of this position is measure through: Client and Participant satisfaction by maintaining timely, accurate, and friendly customer service; Compliance with required IRS / DOL deadlines; Accuracy of benefit calculations Timeliness of meeting deadlines Qualifications: Education Bachelors Degree or equivalent experience preferred. Experience with Retirement Plan Administration is a plus; Customer Service; Strong Word, Excel, and Outlook skills; Strong mathematical aptitude; Attention to detail; Strong time management skills; Ability to multi-task; Excellent problem solving and analytical skills; Relationship builder; Effective communication skills. Employee Benefits: Employer funded health insurance benefits Group sponsored dental insurance Employer paid vision insurance for employee, spouse & dependents Employer paid life, short-term disability and long term disability insurance Employer funded Health Savings Account (HSA) Employer funded Health Reimbursement Arrangement (HRA) Flexible spending account benefits Up to 5 weeks vacation leave Paid sick leave Holiday pay 401(k) retirement plan benefits including matching employer contributions Performance bonuses Flex schedules Primarily works at main office location with potential to work some remotely (varies based on needs of company and position) Office hours are Monday-Thursday 8am-5pm and Friday 8am-3pm. You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at ****************************

Job Description: Real Estate Administrative Assistant Real Estate Administrative Assistant Company: Home Link Realtor Employment Type: Part-time Reports To: Real Estate Manager / Broker Job Summary We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to join our dynamic team. The successful candidate will provide administrative support to our real estate agents and brokers, ensuring the smooth operation of daily activities. This role is crucial in maintaining client relationships, managing documentation, and supporting the overall efficiency of our real estate operations. Key Responsibilities Administrative Support: Provide comprehensive administrative support to real estate agents and brokers, including scheduling appointments, managing calendars, and handling correspondence. Client Interaction: Serve as a primary point of contact for clients, addressing inquiries, and providing information about listings, showings, and transactions. Documentation and Filing: Prepare and manage real estate documents, contracts, and agreements. Ensure all files are up-to-date and accurately maintained. Marketing Support: Assist with the creation and distribution of marketing materials, including flyers, brochures, and online listings. Manage social media accounts and update property listings on various platforms. Database Management: Maintain and update client databases, ensuring accurate and timely data entry. Track leads and follow up on potential clients. Transaction Coordination: Coordinate and oversee the transaction process from contract to close, ensuring all deadlines are met and necessary documentation is completed. Office Management: Perform general office duties, such as answering phones, managing office supplies, and maintaining a clean and organized work environment. Event Planning: Assist in planning and organizing open houses, client meetings, and other real estate events. Qualifications Education: High school diploma or equivalent; associates or bachelors degree in business administration, real estate, or a related field preferred. Experience: Minimum of 2 years of administrative experience, preferably in a real estate or related industry. Skills: Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with real estate software (e.g., MLS, CRM systems) is a plus. Detail-oriented with a high level of accuracy. Ability to work independently and as part of a team. Additional Requirements: Real estate license or willingness to obtain one may be required. Business administration, property management or technology related experience. Must maintain Kentucky real estate licenses: Continuing Education, Errors and Omissions Insurance, Greater Louisville Association of Realtor Dues and Supra. Ability to conduct real estate specific competitive market analysis of top producers. Ability to work flexible hours. Preferred Skills Bilingual Proficiency: Fluency in any additional language. Technical Proficiency: Advanced skills in Microsoft Word, Excel, and other computer-based applications. Real Estate Expertise: Hands-on experience in property closings and property management. Benefits Competitive salary and potential for bonuses. Professional development opportunities. Supportive and collaborative team environment. Willing to assist the right candidate to obtain the necessary qualifications and foster a supportive learning environment about the real-estate industry. Application Process Interested candidates are encouraged to submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this position. Equal Opportunity Employer Home Link Realtor is an equal opportunity employer and welcomes applicants from all backgrounds to apply.

Position Type Federal Work-Study Job Title Office Assistant - International Student Services (FWS) Posting Number STPO216 Grade/Level Level 1 - Entry Student Assistant Hourly Rate for Job Posting 9.50 Anticipated Employment Start Date for Position 08/31/2025 Posting Category Student - Federal Position details Job Summary Performs tasks which require minimal training and that can be learned relatively easily and involve few decisions. Positions are typically clerical or non-technical in nature and may involve basic computer usage. Essential Duties and Responsibilities Duties and responsibilities will typically involve repetitious tasks such as making copies, filing, picking up and sorting mail, answering telephones, running errands, etc. This position will require limited contact with internal and external customers. Other duties as assigned by the supervisor. Other Duties and Responsibilities Answers a multi-line telephone system Reviews and replenishes forms on weekly basis to make sure they are up to date Needs to be aware of general information that OISS provides for visitors and international students. EX: be aware of the procedures for obtaining a driver's license, social security card, etc. Prepares folders for different degree levels and programs of study Maintains a neat and organized work area Assists in the preparation of orientation for new international students for the fall and spring semesters Helps with filing documents Runs errands for the office Minimum Requirements Must be a current MSU student Must maintain satisfactory academic progress Must feel comfortable using nominal judgment and possess basic analytical or decision-making skills Must have the ability to understand and to follow written and verbal instructions Must be able to operate basic equipment such as copier, telephone, etc. No specific education or specialized skills are required Additional Desirable Qualifications Has knowledge on how to use the copy/fax machine Physical Requirements Working Conditions Special Information/Instructions to Applicants

Job DescriptionESSENTIAL DUTIES AND RESPONSIBILITIES IN CRISIS OFFICE include the following. Other duties may be assigned.Provides crisis office coverage. Provides crisis intervention and supportive services to clients in the absence of Counselor/Advocates. Works closely with Counselor/Advocates to promote client safety, sobriety, and self-sufficiency by maintaining a positive facility atmosphere and a willingness to listen. Responds to crisis calls; provides information and referrals as needed. Conducts client intakes and exits in the absence of counselor/advocates. Maintains client files in accordance with OASIS policies. Screens and routes calls. Maintains a log of calls. Performs assigned cleaning duties. Types, files and coordinates the maintenance of case files. Types records, narratives, OASIS procedures, correspondence, and other materials; provides clerical services as needed. Maintains building security by monitoring cameras and security system; conducts safety and security checks; greets clients and visitors; evacuates building as appropriate during emergencies. Supervises locks, keys, medication, and campus visitor entries.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCEHigh school diploma/GED. Basic office, typing, and computer skills preferred. Ability to prepare business letters, summaries, and reports, using prescribed format and conforming to all rules of punctuation, grammar, diction, and style LANGUAGE SKILLSAbility to read novels, newspapers, periodicals, journals, manuals, dictionaries. Ability to prepare business letters, summaries, and reports, using prescribed format and conforming to all rules of punctuation, grammar, diction, and style. Ability to speak extemporaneously on a variety of subjects. MATHEMATICAL SKILLSAbility to handle math computations. REASONING ABILITYAbility to solve practical problems and deal with a variety of variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form. CERTIFICATES, LICENSES, REGISTRATIONSAdult, Child, and Infant CPR Certification. First Aid CertificationMust meet certification standards as outlined by ZeroV, as directed by supervisor. PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly to sit, use hands to finger, handle or feel, hear and talk. The employee frequently is required to reach with hands and arms. The employee is frequently required to stand, walk, stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Hearing, near acuity, far acuity. WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. COMMENTSMust demonstrate respect for the dignity and equality of all people, and maintain standards of confidentially in accordance with OASIS policies.An ability to maintain a good public image of the program through a high level of professionalism.The ability to travel, work flexible hours and to maintain a positive leadership role.A commitment to the mission of the agency.Adheres to all OASIS policies. E04JI800934k407m5se