Administrative assistant jobs in Laguna Niguel, CA - 994 jobs

Johnson Service Group, a nationally award-winning staffing firm, has an immediate opportunity for a Board Secretary with experience preparing Board Meeting Packets to support our public works client. 6-month contract | Onsite | The pay range for this position is $60.00 - $64.00/Hr. per hour depending on qualifications. Summary The Administrative Services Department is seeking a Board Secretary to support Board operations and administrative functions. This role is responsible for preparing Board meeting agendas and packets, ensuring compliance with the Brown Act, and providing direct support to elected Board members. Key Responsibilities Prepare, review, and distribute Board and/or Committee agendas, packets, minutes, correspondence, and related materials in compliance with the Brown Act and applicable laws Prepare and post Board and public hearing notices in accordance with legal requirements Attend Board and Committee meetings; record actions, draft minutes, and publish approved minutes Maintain and update Board, transparency, and public-facing information on the organization's website Process Board payroll, communications, and mileage reimbursements Support executive leadership in planning, coordinating, and managing Board operations and calendars Assist with preparation of Board policies, resolutions, ordinances, proclamations, and staff reports Conduct research and analysis related to administrative policies, programs, and compliance initiatives Develop and update administrative procedures, manuals, forms, and reporting formats Participate in project management efforts, including initiatives requiring coordination, follow-up, and reporting Qualifications: Minimum 5 years of experience managing public Council, Committee, or Board meetings with direct application of the Brown Act Strong writing, editing and communication skills Advanced proficiency in Microsoft Word and PowerPoint and Adobe Acrobat Strong customer service and attention to detail Ability to thrive in a collaborative, team-oriented environment Experience & Education Requirements Bachelor's degree (or equivalent) in public administration, business administration, journalism, engineering, or a related field Minimum 5 years of public administration experience, including at least 2 years supporting elected officials Experience working within a special district is highly desirable #D800 JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

About the Role A highly respected AmLaw 200 firm with a premier national litigation practice is seeking an experienced Litigation Secretary for its Irvine office. This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting busy trial teams, and brings strong organizational and technical skills to complex civil matters. Key Responsibilities Provide comprehensive administrative and litigation support to a group of attorneys handling business, commercial, and complex civil cases. Format, proof, and prepare legal documents including motions, pleadings, discovery, subpoenas, and engagement materials. Perform state and federal e-filings, ensuring accuracy with court rules, deadlines, and formatting requirements. Manage attorney calendars, court dates, reminders, deposition schedules, and case deadlines. Coordinate meetings, travel, expenses, and communication with clients, court personnel, experts, and vendors. Maintain case files, organize litigation documents, and assist with trial preparations such as assembling binders, exhibits, and witness materials. Handle incoming calls and provide a polished, professional client service experience. What You Bring 2-7+ years of litigation secretary or legal assistant experience in a law firm environment. Strong working knowledge of California court procedures, rules, and e-filing systems (state and federal). High proficiency with MS Word, Outlook, and legal document management systems. Excellent attention to detail, time management skills, and the ability to prioritize competing tasks. Strong written and verbal communication skills and a proactive, solutions-oriented mindset. Why This Firm Join a well-regarded litigation team known for excellence in trial work and client service. Competitive compensation package, robust benefits, and long-term stability. Supportive, professional culture with opportunities to learn, collaborate, and grow. To inquire confidentially or apply, please send your resume to Assistant Vice President McKinley Horwitz at McKinley.Horwitz< at >RobertHalf.< com > with the subject line: “Irvine Litigation Secretary”

Administrative Assistant (Field Secretary) Schedule: Monday-Friday, 8:00 AM - 5:00 PM PST Pay: $25-$28 per hour Employment Type: Full-Time About the Role We are seeking an experienced Administrative Assistant to provide full-time, on-site support to two State Managers and a team of 24 field representatives. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and enjoys creating efficient processes. Responsibilities • Manage calendars and schedule appointments • Pull, edit, and prepare reports for leadership review • Create marketing materials and assist with promotional initiatives • Coordinate onboarding for new hires • Maintain accurate records and ensure timely completion of administrative tasks • Serve as a point of contact for internal and external communications Qualifications • Minimum 2 years of experience supporting field teams or similar administrative roles • Proficiency in Microsoft Excel (VLOOKUPs, reporting, creating tables) • Fluent in English; bilingual in Spanish is a plus • Strong organizational skills and attention to detail • Ability to work with urgency and adapt to a fast-paced environment • Creative problem-solving skills and professional communication Soft Skills for Success • Detail-oriented and highly organized • Ability to prioritize and manage multiple tasks • Professional demeanor and strong interpersonal skills Compensation & Benefits • $25-$28 per hour • Benefits eligibility after one full month cycle Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Specialized Recruiting Group, Irvine is seeking an Office Assistant for a consumer products manufacturing company in the Irvine, CA area. Our client has a 25-year history of producing high quality health food products distributed in the US and across the globe. This is a full-time, permanent, evaluation hire opportunity. Base compensation starts at $20.00 to $24.00/hour. Responsibilities Provide general administrative support to office staff and management Greet and assist office visitors in a courteous and professional manner Perform filing, data entry, and word processing tasks accurately and efficiently Monitor and maintain kitchen area cleanliness and inventory (e.g., supplies, snacks, beverages) Assist with scheduling meetings and preparing basic reports or documents Requirements Prior experience in administrative support within an office environment preferred Strong verbal and written communication skills Proficiency in Microsoft Word and Excel Friendly, professional demeanor with a positive attitude Proven reliability and punctuality High school diploma or equivalent required At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

We are looking for a high-energy, proactive, and tech-savvy Executive Assistant to support the CEO and Founder of a fast-growing wellness brand. This is an in-office role that goes beyond traditional admin work-ideal for someone who embraces innovation, thrives in a fast-paced environment, and brings a positive, can-do attitude to every task. Key Responsibilities: Oversee and manage the CEO's inbox daily, prioritize important communications, and respond or follow up as needed. Communicate on behalf of the CEO with partners, vendors, and clients while maintaining strong professional relationships. Schedule and coordinate meetings, travel, and special projects efficiently and accurately. Research, book, and manage travel accommodations for the CEO and team. Ensure best rates, accurate itineraries, and seamless planning. Support project coordination, content production schedules, and occasional live or recorded shoots in-office. Assist with podcast guest research, scheduling, and light production tasks. Maintain strict confidentiality and professionalism when handling sensitive confidential information. Desired Skills & Experience: Strong knowledge and practical use of AI tools (such as Microsoft, ChatGPT,Copilot, Google, and Gemini) to streamline workflow, increase productivity, and enhance daily operations. Advanced proficiency in Apple products (MacOS, iPhone, iCloud, iMessage syncing, airdrop, etc.) Very strong skills in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint (must know how to create polished, branded presentations). Ability to showcase past presentation or admin work is a plus. Video editing skills are a bonus-especially for creating high-quality social media or internal videos. Comfortable using tools like Canva, CapCut, Final Cut, or Adobe Premiere is a major advantage. Experience with social media platforms (TikTok, Instagram, YouTube) is a plus, especially if able to support light video planning or editing. Excellent multitasking abilities and the capacity to juggle multiple priorities with efficiency and grace. Strong travel coordination skills: able to research, book, and organize travel plans quickly, accurately, and affordably. Who You Are: An experienced Executive Assistant (or similar role) who is tech-savvy and highly organized. Exceptional memory and attention to detail-able to retain key information and remember conversations, tasks, and preferences consistently. Energetic, resourceful, and someone who thrives when taking initiative. Strong communicator-clear, professional, and personable. Someone with a strong aesthetic eye and comfort working in a wellness and content-driven environment. Must be located in or able to commute daily to Buena Park, CA. Fluent in Hindi (preferred)

CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years. Position Summary The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with diverse personalities in a fast-paced environment. What You'll Do: Administrative Support Manage CEO's calendar, including board, committee, and association meetings. Create and maintain master calendars for executive leadership. Prepare for meetings (logistics, presentations, technology setup). Provide research and prepare presentations as requested. Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint. Coordinate travel and manage CEO's schedule, ensuring meetings are spaced appropriately and reminders are sent. Board & Leadership Support Coordinate and support Board of Directors and senior leadership. Prepare annual board calendars, agendas, and meeting packets. Secure meeting locations and manage logistics for in-person and virtual meetings. Prepare minutes and resolutions, obtain signatures, and maintain compliance with retention requirements. Train new board members on technology platforms and update board records as needed. Fund Development Maintain donor database integrity and prepare donor acknowledgement letters. Run queries and reports in CRM software (Neon). Coordinate with accounting to verify donor activity and ensure accurate documentation. Prepare and mail letters of acknowledgement and year-end tax letters. Organize electronic filing of donor correspondence and reports. Office Management Oversee housekeeping, maintenance, and office supply inventory. Arrange delivery of furniture and fixtures as needed. Ensure the office is presentable and well-stocked. Make authorized purchases for administration and supportive services, following approval protocols and proper documentation. Technology & Meeting Support Ensure all equipment is available and functioning for meetings. Coordinate with external parties for offsite presentations. Support CEO's presentation preferences and technology needs. What You'll Need: Bachelor's degree (B.A. or B.S.) required. Minimum two years' experience in an executive assistant or similar role. Excellent writing and communication skills. Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software. Experience with CRM software (Neon) preferred. Ability to work effectively with various personalities. Highly organized, detail-oriented, and able to manage multiple ongoing projects. Demonstrated ability to prioritize, anticipate needs, and follow through on tasks.

Ultimate Staffing Services is actively seeking an Academic Project Assistant for a reputable educational institution in San Marcos, CA. This role is designed for an individual who is organized, detail-oriented, and passionate about supporting academic projects and initiatives. Responsibilities: Assist in the coordination and management of academic projects and programs. Prepare and maintain detailed project documentation and reports. Collaborate with faculty and staff to ensure project goals and timelines are met. Organize and schedule meetings, events, and workshops related to academic projects. Provide administrative support, including managing communications and correspondence. Analyze data and compile insights to inform project decision-making. Support the development and implementation of academic initiatives and strategies. Ensure compliance with institutional policies and procedures. Requirements: Excellent organizational and time management skills. Strong written and verbal communication abilities. Ability to work independently and collaboratively in a team setting. Proficient in Microsoft Office Suite and project management tools. Prior experience in an academic or administrative support role is preferred. Work Hours: The position is on-site in San Marcos, CA from 8:00 AM to 5:00 PM, Monday - Friday All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

We have a medium sized Non-profit seeking an EA/Sr AA to support their Executive Director on a temporary basis! Role would start ASAP!!! 📍 El Segundo, CA | Onsite 💼 Nonprofit Organization 💰 Up to $27/hour 🕗 Monday-Friday, 8:00 AM-5:00 PM (hours are fixed and not negotiable) A well-established and mission-driven nonprofit organization in El Segundo is seeking an experienced Executive Assistant to provide high-level support to our Executive Director and Deputy Director. This is a highly visible, trusted role for a professional who thrives in a fast-paced environment, exercises excellent judgment, and understands the importance of discretion and precision. Key Responsibilities Provide comprehensive administrative support to the Executive Director, managing daily priorities with efficiency and professionalism Serve as a gatekeeper by triaging calls, emails, and requests involving highly confidential and sensitive matters Coordinate and facilitate meetings, conference calls, webinars, and virtual events using Zoom, Microsoft Teams, and collaborative whiteboard tools Arrange and manage work-related travel as needed Collaborate effectively with internal departments and stakeholders at all levels Analyze information, compile data, and prepare reports or summaries as requested Anticipate needs, identify opportunities for improved processes, and create new administrative efficiencies Respond calmly and effectively to urgent or time-sensitive matters at the direction of executive leadership Qualifications & Experience Minimum of 3 years of administrative support experience (senior or executive-level support strongly preferred) Exceptional written and verbal communication skills Proven ability to manage competing priorities with urgency, accuracy, and sound judgment Absolute commitment to confidentiality and professionalism Advanced computer skills; highly tech-savvy and comfortable learning new tools quickly Strong organizational skills with keen attention to detail Ability to multitask and keep multiple initiatives moving simultaneously Bachelor's degree strongly preferred

Hybrid's humble beginnings started in 1997 in the back of a print shop designing, selling, and printing tee shirts. Today, Hybrid is a global apparel industry powerhouse in brand and licensing management. Hybrid provides its expertise and fully vertical operations capability - design, merchandising, development, sourcing, production, and distribution - to a broad suite of branded, licensed, generic, and private label partners. Hybrid's full-service apparel design and manufacturing expertise extends across the apparel category, including knits, woven tops, bottoms, tees, and accessories. As our organization has evolved, so has our philosophy of doing business. We have made concerted efforts to remove ourselves from the antiquated approach of other apparel manufacturers and doing things differently has been our focus. We are building a company ethos that breeds innovation, collaboration, integrity and excellence in customer service. What is my role? The Assistant, Brand Management will help the Brand Managers by providing support in the management of sales and planning materials. What You'll Do Compile and organize weekly meeting recaps Complete and manage brand specific PowerPoint template slides, ensuring information accuracy and professional formatting Develop and track a running calendar of upcoming key retailer meetings and order placement deadlines. Work with Licensing Submissions counterpart on gathering samples for various marketing initiatives. Assist in the communication of key priorities, new creative assets, and other pertinent information as directed by Brand Managers Other administrative duties as assigned What You'll Need 1-2 Years of licensing experience or a combination of design, production, or product development experience in the apparel industry preferred. 1-2 Years of management experience preferred. Strong written and verbal communication skills Proficiency in MS Office (Word, Excel, PowerPoint) Knowledge of Photoshop and/or Illustrator helpful Customer service experience helpful Hybrid Apparel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Control Air Enterprises LLC is looking for an experienced HVAC Account Assistant who can immediately join our Service Division at our headquarters in Anaheim, California. We're seeking a talented individual with 3+ years of HVAC experience to bring their expertise to our Account Assistant team. Want more? Step into the position and unlock a direct pathway to an Account Executive position, paving the way for your career growth and advancement within our team! While a Bachelor's Degree is a plus, it's not essential-what matters most is your proficiency and experience. Embrace a rewarding full-time role, Monday through Friday, and make an impact in a work environment where your skills are valued, and growth is encouraged. Responsibilities and skills needed: Maintain and grow positive relationships with clients. Generate and understand HVAC preventative maintenance & project proposals using company software program. All HVAC preventative maintenance and project generation to include securing material costs & compiling final proposal. Present an open line of communication on a regular basis to all accounts and maintain consistent contact, especially with key accounts. Support an existing client base through proactive engagement and effective solutions. Learn all software programs utilized in the day-to-day business operations of the company. Account Assistant role is 1:1 with Account Executive and collaborative in nature to best serve our clients. Must excel both as a collaborative sales team member and as a proactive, self-directed individual. Skills required include the following: Excellent customer service and relationship skills. Proficient in verbal and written communication skills. Highly organized. Computer proficiency in (Windows, MS Office, Excel, Outlook). Good planner and critical thinker with the ability to handle multiple tasks at once while maintaining high level of professionalism. Must be a great team player with the ability to lead by example and desire the opportunity for growth. Benefits include the following: $28-$32/hour Medical and dental benefits 401k retirement plan Life Insurance Long-Term Disability Insurance FSA Paid holidays PTO ESOP - Employee owned! Let's be honest- life is too short to work at a job that you don't love. So, do something about it! Come be a part of our team and work with us on industry defining projects. We are a family of passionate people, who are smart and kind, and have some pretty amazing skills. We love what we do, and love being California's Homegrown Mechanical Experts. A little bit about us. We have been in business for over 42 years, are a full mechanical contracting firm specializing in Major Construction, Tenant Improvement, Industrial, Plumbing, Retrofit, Service, Controls, Energy Commissioning and Detailing. Our divisions can handle a wide range of projects and services that include Design Build, Design Assist and Plan & Spec for facilities in the Medical, Entertainment, Laboratory, Hotel, Resort, Office, Government, Education, Civic and Commercial industries. Oh, we are also 100% employed owned (ESOP), have over 1,000 family members, and have one of the largest fabrication shops in California. Our corporate headquarters are in Southern California (Anaheim - just south of Los Angeles), conveniently located near several major freeways. We also have offices in San Diego and Hayward (Northern California). Our manufacturing facilities are located in Anaheim (Southern California) and Hayward (Northern California). We are always on the lookout for great people to join our team. As such, please refer to our website at ***************** to connect with us. We look forward to hearing from you! Equal Opportunity Employer, including disabled and veterans.

Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************

Skylus Organization is the personal office of Mr. Jay Skylus. Skylus Organization exists to advance transformative technologies, long-horizon research, and mission-aligned ventures that protect humanity and build resilience for the future. Skylus provides executive and operational support across the Founder's portfolio, including Aevum, a company pioneering autonomous launch and logistics systems to deliver space access and global cargo on demand. ************** Personal Assistant to Deep Tech Founder & CEO This is an exclusive opportunity to join the inner circle of a founder building the future of aerospace, AI, and space logistics. As the Personal Assistant, you'll do more than manage schedules, you'll ensure the future runs on time. You'll move at the pace of a founder who, in the same day, designs AI architectures, engineers next-generation aircraft, leads software teams, manages space missions, and raises capital from the world's most discerning investors. You'll have a front-row seat to history in the making, from investor briefings to private dinners, from aerospace labs to institutes tackling today's greatest challenges. Your job is to orchestrate the environment around the Founder so nothing distracts him from building what matters most. This is a high-trust, high-profile, high-impact role. If you thrive on pace, precision, and presence, this is your seat. Key Responsibilities Personal & Tactical Support Manage a complex calendar, integrating personal, professional, and social commitments. Coordinate personal logistics (errands, vendor management, appointments) and ensure seamless integration between personal and professional domains. Ensure office setups, workspaces, and daily environments run smoothly. Plan and align family activities and events with the Founder's schedule. Professional & Strategic Support Act as gatekeeper, filter inbound requests and escalate only what matters. Work closely with Aevum's leadership team to ensure alignment with Founder's priorities. Prepare agendas, reminders, and briefing notes for key meetings. Track expenses and reconcile with accounting. Support small professional-social events (investor dinners, think tank engagements). Project Management & Executive Support Oversee task tracking and follow-ups across leadership, ensuring projects move forward on time. Maintain visibility into priorities, deadlines, and dependencies using workflow management tools. Create clear checklists, reminders, and workflows that keep the Founder and team aligned. Anticipate bottlenecks, flag risks early, and drive resolution by coordinating with the right people. Ensure accountability loops are closed, every task assigned is tracked through to completion. Oversee administrative staff. Travel & Logistics Plan and book complex travel (domestic + international). Anticipate issues and resolve them in real time. Ensure seamless logistics across professional, personal, and family domains. Brand & Values Alignment Provide light public-facing support - capturing content, coordinating photos, noting key moments of the Founder. Maintain awareness of context, tone, and optics to ensure alignment with the humanity-first, protector ethos of Skylus and Aevum. Uphold confidentiality and discretion at all times. Required Qualifications 3+ years of experience as a supporting high performance founders or executives in a technical or highly regulated industry. Experience supporting senior executives or founders; familiarity with startups, tech, or aerospace/defense a plus. Exceptional organizational and multitasking skills; polished communication. High discretion, loyalty, and professionalism with sensitive matters. Social fluency - able to represent the Founder and organization with elegance and composure. Comfortable working in a fast-paced, high-intensity environment. Based on Los Angeles or Orange County; flexible for irregular hours and travel (up to 50% travel may be required during crunch periods). Preferred Qualifications Bachelor's degree in relevant field 7+ years of relevant industry experience About the Founder The Founder of Skylus Organization and Aevum has been building at the frontier his entire life. At 16, he engineered a car from the ground up that was featured on magazine covers. By 20, he had graduated with dual degrees in physics and mathematics in just two years. Before he could legally drink, he had already internationally published peer-reviewed papers on nuclear rocket propulsion and autonomous spacecraft. He went on to work directly for multiple billionaires in aerospace and technology before founding Aevum at 24. By 27, he had won specific U.S. Department of Defense contracts against billionaire-backed competitors, proving that deep technologies could succeed without legacy infrastructure or billionaire patronage. He also serves on national security and presidentially appointed advisory boards, helping shape U.S. national security priorities and future legislation for commercial space. These roles place him at the intersection of policy, security, and innovation, ensuring his technologies align not just with today's missions but with the long-term needs of the nation and humanity. But what defines him most is not competition or influence, it's protection. From childhood, he has carried a deep instinct to guard and defend others. His companies are an extension of that ethos: built on the belief that technology can extend human compassion and our will to help each other. In a world too often driven by power and status, he is determined to provide a counterexample, proof that innovation can serve humanity first. This is why he continues building at the edge: to ensure the next generation inherits balance, not imbalance, so they have agency to drive and shape their own future, rather than having that future imposed upon them. Today, he leads his teams in designing unmanned aircraft, next-generation AI systems, and orbital space missions, often all in the same day. As his Personal Assistant, you will ensure the machine around him runs flawlessly, so he can focus on building the future in service of humanity's most urgent needs. ITAR REQUIREMENT To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. BENEFITS 100% Company-Paid Medical, Dental, Vision; Paid Time Off; Bonus Potential, Stock Incentives, Performance-Based Promotions SCHEDULE Weekdays; weekends as necessary EQUAL OPPORTUNITY EMPLOYER Employment with Aevum is governed by qualifications, competence, and merit. Employment will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Primary Purpose Under the direction of the District Director-Purchasing, provide administrative support and perform a variety of duties in connection with the acquisition of supplies, equipment, materials and services for the District in compliance with District purchasing policies, procedures and guidelines; purchase equipment, materials and supplies as assigned; provide supervision, technical direction and assistance to assigned personnel. Job Description Supervise incumbents to obtain and understand detailed and technical specifications. Perform specialized technical buying in general areas as assigned. Receive and review requisitions; contact appropriate vendors; obtain price quotes, methods of procurement and related data to complete purchase orders; prepare purchase orders for authorized signatures. Solicit bids and prepare bid specifications; analyze bid terms and conditions; interview vendors regarding purchases and bids; evaluate bids received and recommend award. Purchase equipment, materials and supplies as assigned; prepare contracts; visit sites to monitor needs and resolve problems; follow up on orders received that contain incorrect and damaged merchandise, shortages, overages or substitutions. Supervise, train and provide technical direction, guidance and assistance to other Purchasing personnel; assign and review the work of assigned personnel. Expedite purchase orders and requisitions within established procedures; follow up on late orders. Prepare, review and process a variety of forms and documents involved in purchasing transactions such as requisitions, purchase orders and invoices. Provide information and administrative support to District administrators and staff regarding the status of purchased materials, equipment and supplies; resolve problems or complaints. Supervise the conducting of inventories; maintain inventory records; assist in inventory control. Supervise the preparation and processing of obsolete and surplus bids; communicate with various departments and staff regarding obsolete and surplus inventory. Review trade publications and journals; supervise the maintenance of files of vendors, brochures, catalogs and listings. Prepare and maintain a variety of records, files and reports related to purchasing activities. Supervise the maintenance of a computerized system for material, inventory and equipment. Substitute for the District Director, Purchasing in the Director's absence or as required. Operate computer to input, update and maintain budget, vendor, inventory and related information; operate a variety of office equipment and machines. Demonstrates sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic and disability backgrounds of community college students and staff. Provide leadership in District/College efforts to increase the diversity of faculty and staff, to address student achievement gaps, and in the creation of a welcoming and inclusive work and educational environment. Assist and promote the growth and success of a diverse population of students and employees through the development of interculturally competent and equity minded management and leadership abilities. The ideal candidate should have experience in this area with African Americans, Latinx, Native Americans, Pacific Islanders and other disproportionately impacted students and employees. Performs related duties as assigned. Essential Functions Examples of essential functions are interpreted as being descriptive and not restrictive in nature. Minimum Qualifications Any combination equivalent to: two years of college level course work in purchasing, business or related field and extensive experience in purchasing, preferably in a school district setting. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Full-time data entry position available now. This is an on-site, in-person position. No remote work from home available. Operates a computer workstation to enter retrieve and edit information. May enter entire record or portions that were previously missing. Keys from simple to complex images and/ or handwritten timesheets. Handles high volume of work with speed and accuracy. Keys at above average speed with average or above average accuracy and exhibits good to excellent judgment in identifying and correcting data while processing information. Requires minimal supervision. Will utilize Data Entry Skills to enter and/ or rekey missing information. Requirements: Experience with MS Excel, MS Word, and MS Outlook required. Need to have a High Attention to Detail and work well with little supervision and to completion of the project. Punctual attendance is a must. Working Hours: Start time is 6:00 am; End time is 3:00 pm with 1 hour lunch. Please reply to this post with your resume attached in PDF, or MS Word format for consideration. *** HIRING AS SOON AS POSSIBLE *** Please submit resume via email. Thank you!

Customer service experience of at least one year. We are seeking someone responsible that is willing to be proactive and learn our system and procedures. 8:00 am - 5:00 pm

Full-time Description JOB SUMMARY: The Production Administrative Assistant provides support for the Food Services and Sales Department. Schedule: Mon - Fri 5:00am - 1:30pm Pay Rate: $20.00/hr - $21.00/hr ESSENTIAL DUTIES AND RESPONSIBILITIES: 1. Responsible for printing and ensuring that customer satisfaction surveys are distributed to Home Delivered Meals clients. Compiles and publishes survey results. 2. Accountable for distributing, collecting and reporting findings for all Congregate Site surveys. 3. Distributes temperature sheets to Congregate Sites and Drivers. Maintains files for temperature sheets. 4. Responsible for formatting, publishing and distributing menus, nutrition education, in service training materials and annual nutrition education survey to Congregate and Commercial sites. 5. Ensures menus for Home Delivered Meals are sent to tray line for distribution. 6. Types reports, business correspondence, statistical and financial data. Maintains office correspondence. 7. Coordinates and distributes nutrition education packets, in-service classes for Site Managers and Registered Dietitian. 8. Provides support to Sr. Director, Food Operations and Sales with invoicing. 9. Inputs menu items into Computrition. Inputs data required to maintain accurate accountability of food items in Computrition. 10. Prepares billing for Commercial programs. 11. Schedules in-service for kitchen staff and drivers. 12. Gathers data and generates reports. 13. Performs other duties and/or office support relevant to the successful operation of the Food Services and Sales department. 14. Must adhere to Food Manufacturing Good Manufacturing Practices (GMPs) 15. Other duties and special projects as assigned. Requirements EDUCATION, EXPERIENCE AND QUALIFICATIONS: - High School Diploma and 5+ years administrative support/customer service experience.- Advanced Microsoft Office Suite skills a must.- Proficient in the use of Compnutrition.- Ability to work independently and well organized. PHYSICAL JOB REQUIREMENTS: - Frequently remains in a stationary position and occasionally traverses locations. - Constantly operates equipment, computers, or tools. - Constantly extends body, arms or hands as needed to perform essential duties and responsibilities. - Frequently goes in/out of freezers/refrigerators as needed to complete essential duties and responsibilities. - Occasionally positions self as needed to complete essential duties and responsibilities. - Constantly speaks, communicates, interprets or exchanges information accurately. - Constantly perceives objects over moderate or long distances, with or without accommodation. - Occasionally distinguishes differences or similarities in intensity or quality of flavors and odors. - Occasionally moves, transports, and positions objects weighing up to 50 pounds. Any Questions, feel free to contact us FSO Skilled Personnel (562)416-7615 Salary Description $20.00/hr - $21.00/hr

Full-time Description High Integrity Professional Environmental Consulting Firm seeking a Scheduler, Administrative Assistant with experience or background working with scheduling and/or the environmental consulting industry. Requirements Administrative Assistant with experience or background working in data entry, scheduling and/or dispatching departments within the asbestos abatement, water restoration, and or environmental consulting industry. · Highly professional · 2 to 3 years of experience working within a scheduling database · Ability to manage data entry into multiple systems · Strong sense of urgency · Ability to multitask · Exceptional customer service · Experience in scheduling and dispatch · Self-motivated · Works well in a team environment · Excellent communications skills (verbal and written) · Versed in working in a fast-paced environment · Perform general scheduling and related duties for environmental testing services Salary Description $25 a hour - or higher depending on experience

Duration: 2-Month Temporary Assignment About the Role: We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and front desk reception for a short-term assignment. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional administrative support. Key Responsibilities: Cover Front Desk Manage incoming calls, emails, and correspondence Schedule meetings and maintain calendars Prepare and organize documents, reports, and presentations Assist with data entry and maintain accurate records Support general office tasks and special projects as needed Qualifications: Previous experience in an administrative or office support role Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication and organizational skills Ability to prioritize tasks and meet deadlines Professional demeanor and attention to detail Schedule: Monday - Friday 8am to 5:00 pm Pay Rate: $20 Start Date: Immediate Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance