Personal Assistant to Chief Executive Officer
Administrative Assistant Job 35 miles from Lakewood
Executive/Personal Assistant
This is a part-time or full-time Seattle-based role for a proactive and adaptable individual ready to make a difference. As the Executive/Personal Assistant to a busy tech entrepreneur & CEO, your work will make their goals achievable, their days productive, and their personal life seamless. It's a fast-paced, highly rewarding role for someone who thrives on bringing order to complexity and being of service.
Executive Support:
Masterfully manage the calendar, ensuring their schedule reflects priorities and eliminates unnecessary friction.
Coordinate frequent domestic and international travel, preparing detailed itineraries and handling all logistics.
Act as a gatekeeper and liaison, managing communication and prioritizing incoming requests.
Support critical meetings with preparation, note-taking, follow-ups, and documentation of key decisions.
Anticipate needs by conducting research, preparing materials, and offering thoughtful solutions.
Personal Support:
Ensure day-to-day personal logistics are seamless, including errands, appointments, and household-related tasks.
Proactively handle gifting and special occasions-tracking milestones, sourcing thoughtful gifts, and managing delivery.
Assist with personal travel preparation, including packing, unpacking, and ensuring all essentials are accounted for.
Support the care of the CEO's pets during travel periods, maintaining their routines and ensuring their needs are met.
Helping prepare for houseguests to make sure their stays are comfortable and easy.
Act as a trusted partner in managing personal priorities, providing peace of mind that nothing is overlooked.
What Success Looks Like:
Total Alignment: The CEO's schedule, priorities, and goals are consistently aligned and executed.
Zero Overwhelm: The CEO feels supported and stress-free, knowing the details are handled and nothing falls through the cracks.
Seamless Operations: Professional and personal logistics run effortlessly, from calendar coordination to pet care.
Increased Capacity: The CEO has more time and mental bandwidth to focus on what matters most.
Ideal Candidate Traits:
Resourceful Problem-Solver: You anticipate needs before they arise and always have a plan.
Detail-Oriented Organizer: You have a knack for creating order and thrive on keeping things running smoothly.
Calm Under Pressure: Nothing rattles you-you stay composed and focused, even in high-stakes situations.
Discreet and Trustworthy: You handle sensitive information with the utmost professionalism.
Energetic and Proactive: You're ready to dive in, take initiative, and make things happen without being asked.
Qualifications:
Experience supporting senior executives or high-performing individuals.
Exceptional proficiency with Google Workspace (Docs, Sheets, Calendar), Slack, and organizational tools like Notion.
Outstanding verbal and written communication skills.
Must love dogs & cats and be comfortable managing pet routines.
Valid driver's license and reliable transportation.
Executive Administrative Assistant
Administrative Assistant Job 43 miles from Lakewood
Troy Consulting, a Management Consulting Firm, is seeking a Sr. Executive Administrative Assistant for our client, in Redmond, Washington...this is 100% ONSITE/HYBRID (with potential to work from home on certain days). This is an amazing opportunity to work with a large company and to learn new and exciting things! We offer full medical benefits (health, dental and vision) and 401K options. Don't delay, apply today!
The ideal candidate is someone who has a passion for making leaders and organizations better - through relationships, collaboration, and keeping things running with great process. This position requires someone who is extremely well organized, has excellent communication skills, shows initiative & drive, and the ability to set priorities and handle multiple tasks simultaneously with little direction.
To be successful, you will anticipate and remove administrative roadblocks, make timely decisions, and have strong planning and organizational skills. You will build effective working relationships across boundaries and accommodate work styles and perspectives of diverse individuals around the world.
Responsibilities:
Handle multiple calendar management and support.
Employee onboarding/offboarding: Meet new hires and help with day-one set up. Manage the setup and clearing of machines, peripherals, desks (space).
Event coordination and set up for org-wide meeting and events: assist with management and logistics including room reservations, catering, and vendor engagement for org-wide Holiday Parties etc.
Work as part of a strong admin team to manage the needs of the overall group.
Manage work independently and have a sense of urgency.
Exercise sound judgment, tact, diplomacy, integrity, and professionalism in all transactions to include communicating and working with highly confidential and sensitive information.
Special projects as needed.
Provide travel arrangement for executives.
Required Qualifications:
5+ years of experience working in an Executive Administrative role capacity.
Must be capable of juggling multiple projects at once, actively track pending items and constantly re-prioritize tasks based on changing business needs.
Demonstrated effective communication across various groups and levels both in-person and via email.
Project coordination.
Process-driven, extremely well organized, and detail-oriented.
5+ years of experience supporting a calendar.
Proficient in Office 365.
Preferred Qualifications:
High integrity with experience handling confidential information.
Able to deal with ambiguity, make independent decisions, be proactive and drive tasks to closure
Demonstrated track record of sound judgment, problem resolution, teamwork, budgeting and analytical skills, decision making skills and the ability to work under pressure.
Ability to guide all levels to follow policies within organization-wide programs.
Ability to improve and establish policies.
Equal Employment Opportunity
Troy Consulting provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Troy Consulting complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities
Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with Troy Consulting (i.e., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant status)
Notice to Recruiters/Headhunters and Staffing Agencies:
It is Troy Consulting's intent and preference to directly recruit potential job candidates. We do not accept unsolicited third-party agency resumes. Resumes submitted through this website by third party agencies will be considered unsolicited and Troy Consulting will not be obligated to pay a referral fee.
Executive Assistant
Administrative Assistant Job 35 miles from Lakewood
We're Hiring an Executive Assistant to the CEO
The Executive Assistant (EA) provides highly confidential, responsive, and responsible administrative support to the CEO in support of the goals of the organization. The EA also plays an administrative role in the ongoing activities and functions of the Board of Directors and senior leadership team.
The EA is responsible for managing the CEO's schedule, coordinating internal and external meetings and events, handling correspondence, preparing and distributing reports and presentation materials, and providing project and administrative support within a collaborative environment. This position requires independent judgment and adaptability to a dynamic workload. The ideal candidate is highly motivated, professional, flexible, and capable of organizing and prioritizing tasks in a fast-paced environment.
The EA actively engages in Mary's Place racial equity work - striving for racially equitable outcomes and taking responsibility for creating, maintaining, and affirming communities for people of color, immigrants, and refugees, trans and gender-non-conforming people, and other populations who routinely encounter systemic oppressions.
This is a non-supervisory position reporting to the CEO. The EA works on-site at the Mary's Place main administrative offices (the Hub) and is required to attend meetings and events at other Mary's Place and community locations.
This is a full-time salaried exempt position that on occasion may require the flexibility to work some weekends, evenings, and holidays. The salary for this position starts at $78,000 DOE.
Key Administrative Responsibilities
Scheduling and meeting coordination
Manages the CEO's calendar, coordinating schedules and meetings with both internal and external stakeholders, prioritizing sensitive matters and resolving scheduling conflicts.
Organizes CEO's meetings with internal and external groups, including elected officials, donors, community partners, Mary's Place leadership teams and the Board of Directors; specific responsibilities include scheduling; preparing and sending agendas and materials; and arranging for external space, catering, and/or special supplies or equipment
Provides administrative support for the CEO's speaking engagements, events, and meetings; coordinates information and materials with other teams to ensure CEO is well prepared
May provide logistical support for guests, clients, and staff who are participating in public speaking engagements or events on behalf of Mary's Place
Takes minutes at meetings of the Board of Directors and senior leadership team and supports the tracking of action items
Communications, correspondence and document management
Creates a welcoming and professional environment (in person, over the phone, and via email) for the Board of Directors, community partners, funders, vendors, staff, guests/clients, and other stakeholders to interact with the office of the CEO
Supports the CEO's engagement with the Board of Directors including response to time-sensitive requests from the Board
Serves as a primary point of contact for the Board for matters including scheduling, logistics, and general assistance
Upholds a strict level of confidentiality
Provides administrative assistance for the CEO's communications and correspondence, such as writing and editing e-mails, drafting memos, preparing communications, and documenting external interactions, on the executive's behalf
Processes and coordinates documents for executive review and approval, including contracts, agreements, internal communications, and donor correspondence (including department document management)
Maintains comprehensive and accurate records, documents, contact lists, and Microsoft SharePoint sites for the CEO, senior leadership team, and Board of Directors
Tracks expenses and invoices, submits expense reports, and monitors executive budget
Addresses inquiries from the public regarding services, events, and donations
Leadership team support
Provides administrative support for various projects led by the Chief of Staff and other senior leaders to advance the CEO's priorities and initiatives
Assists with tasks of the senior leadership team as assigned by the CEO
Provides administrative support for the recruitment process for leadership positions, including scheduling interviews and consolidating interviewer feedback
Other responsibilities
Anticipates needs of the CEO and ensures a consistent and open line of communication
Establishes and maintains effective relationships and appropriate boundaries with guests, staff, Board Members, and other stakeholders, gaining their trust and respect
Maintains a highly functional and organized work environment
Provides backup coverage for the front desk at the Mary's Place administrative office (the Hub)
Assists guests, clients, and community members seeking assisting at the HUB and/or at shelter sites
Other duties as assigned, including evenings or weekends for events
Requirements:
Skills/Qualifications Required
AA or bachelor's degree or HS diploma/GED and equivalent experience
At least 3 years in an administrative support role; experience supporting multiple groups or individuals is preferred
Executive level administrative support experience preferred
Experience providing administrative support to a Board of Directors, association, or other governing body is preferred
Nonprofit experience preferred
Able to meet deadlines in a fast paced, quickly changing environment
Employs a high attention to detail to ensure the executive is prepared and supported for all engagements
Balances the ability to work independently with seeking guidance when appropriate
Proactive approach to problem-solving with strong decision-making skills
Professional level listening, verbal, and written communications skills
Strong customer service orientation
Composed and cool, able to hold things together under pressure
Advanced skills in Microsoft Office Suite, including PowerPoint, Teams, and a minimum of 1-3 years using SharePoint.
Strong understanding of and commitment to the Mary's Place mission of empowering women, children, and families experiencing homelessness and of Mary's Place commitment to equity and diversity
Exhibits compassion and empathy; works well with people from all ethnic, social, economic and sexual orientation backgrounds.
Resourceful, flexible, and adaptable, with a positive attitude and strong motivation.
Proven track record to demonstrate a high level of discretion and judgment, and the ability to maintain confidentiality of sensitive information
Highly organized with strong time management skills, able to effectively prioritize and manage multiple tasks simultaneously to accomplish goals.
Ability to excel in a collaborative environment, working effectively with individuals across departments, job functions, and locations to accomplish tasks and projects
Access to a personal vehicle to be able to travel around the county (mileage reimbursed)
Experience and comfort operating standard office equipment (computers, phone systems, mail machine, photocopier)
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Ability to converse with and listen to people in many different settings
Ability to use a computer and telephone, as well as other standard office equipment
Frequently required to stand, walk, use fingers, hands, and arms
Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds
Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required
Travel to program sites and meetings outside the site and around the county are necessary
Ability to work in an environment where there may be animals present, including dogs
In compliance with the ADA Amendment Act, should you have a disability that requires assistance and/or reasonable accommodation with the job application process, please contact the Human Resources department.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the physical requirements of the position. Mary's Place will attempt to satisfy requests if the accommodation needed is reasonable, and no undue hardship to Mary's Place would result.
Mary's Place offers the following benefits to full-time staff:
· Medical and dental insurance with the cost for core employee coverage paid at 100% by the company and competitive family rates
· Basic Life insurance of $50,000 at no cost to employee; option to buy additional coverage
· 403(b) plan with 50% employer match on the first 6% employee contribution. Eligible to participate upon hire; eligible for match after first year of employment
· Unlimited use ORCA pass for a small deduction per pay period
· Starting at 10 days paid time off (PTO) each calendar year
· 10 days of sick time each calendar year
· 10 days of flexible floating holidays each calendar year (accrued 40 hours on Jan. 1 and July 1, and pro-rated during first year)
· Employee Assistance Program
Mary's Place is an Equal Opportunity Employer. We value a diverse workplace and strongly encourage women, people of color and other underrepresented groups, LGBTQ+ individuals, people with disabilities, foreign-born residents, and veterans to apply. We celebrate diversity and are committed to creating an inclusive environment for all employees.
How to Apply
Applications accepted until the position is filled.
marysplaceseattle.org
PI3463a391c634-26***********0
Administrative Assistant #628583)
Administrative Assistant Job 43 miles from Lakewood
Seeking Administrative Assistants from $20-$42/hr. Open Req
6+ month assignments
Preferred: The ideal resume would include experience with larger technology companies like Microsoft, Google, AWS, etc. A sales or customer services background shows the team that they have experience dealing with different types of people.
Job Description:• Years of Experience Required: 2-5 overall years of experience in the field.
• Degrees or certifications required: High School graduate. College degree is nice but not required.
• Disqualifiers: Multiple short-term assignments or jobs, gaps that can't be explained, grammatical errors on resume or copying or pasting the same description for each role they have on their resume
• Best vs. Average: The ideal resume would include experience with larger technology companies like Microsoft, Google, AWS, etc. A sales or customer services background shows the team that they have experience dealing with different types of people.
• Performance Indicators: Performance will be assessed based on quality of work, meeting deadlines, and ability to be collaborative.
Executive Assistant, National Impact
Administrative Assistant Job 37 miles from Lakewood
The Organization
Ballmer Group Philanthropy is committed to improving economic mobility for children and families in the United States, funding leaders and organizations that have demonstrated the ability to reshape opportunity and reduce systemic inequities.
Ballmer Group Philanthropy is both a national and regional funder - we have a presence and invest deeply in southeast Michigan, Washington state, and Los Angeles County. Our organization was co-founded by philanthropist Connie Ballmer and her husband Steve Ballmer, former CEO of Microsoft, founder of USAFacts, and chairman of the Los Angeles Clippers. Learn more at ballmergroup.org and linkedin.com/company/ballmer-group.
Our Approach
Since our founding in 2015, our focus and impact areas have continued to expand, informed by our grantees' work and by data that shows where the deepest inequities lie. We invest in multiple impact areas and systems that can impact economic mobility - such as early learning, K-12 education, college and career pathways, housing, behavioral health, and criminal justice - and we support leaders and organizations that focus on undoing systemic racism and the barriers it has created. In addition, we make grants in “Levers” that can improve outcomes across these issue areas and in the priority regions, such as improving data/tech infrastructure for data collection and reporting, achieving community impact through rigorous local Place Based Partnerships, and partnering with Government to invest in what works.
The Opportunity
Ballmer Group (BG) seeks a proactive, collaborative, and detail-oriented Executive Assistant (EA) to join our National Impact (NI) team. This group focuses on opportunities to strengthen impact across the country and partners with regional teams to advance key issues.
The role is designed for an administrative expert with an operations-focused mindset who is excited to learn and grow yet confident in their ability to lead and implement projects with minimal direction.
The EA will support the Executive Director, National Impact including setting up travel arrangements, meetings, speaking engagements, and other appointments with internal and external stakeholders. They will prepare a range of documents and communications, coordinate projects, and manage information flow within the team and among stakeholders - all in a timely manner and in support of the team's objectives.
In addition to being organized and efficient, a successful EA will build trusted relationships with a variety of stakeholders. The successful candidate will have a passion for BG's mission and a character that models BG's core values of respect, collaboration, agility, and accountability, as well as our commitment to equity, diversity, and inclusion.
This is a collaborative, individual contributor role; it does not include direct people management.
Key Priorities & Responsibilities
Provide dedicated support to the Executive Director, including calendaring, expense management, and meeting preparation.
Encourage effective collaboration through managing the team's Rhythm of Business and maintaining a regular cadence of reporting and process for the National Impact Team to ensure successful execution of strategy and completion of goal-sheet deliverables.
Support the Executive Director's engagement with the Philanthropy Leadership Team.
Allocate time across multiple directors for tasks such as scheduling, limited expense management, and other administrative needs, ensuring flexibility while aligning on shared expectations.
Prepare, edit and maintain email correspondences, communications, presentations and other documents for the National Impact Team, and present the information in useable and understandable formats.
Effectively organize and coordinate meetings and special events for the Co-Founders, President, senior leaders, and external stakeholders through calendar management, vendor negotiations, contract management, and expense and/or travel and logistics management.
Organize high-priority workstreams that need to be performed (using project management tools) and facilitate project planning by organizing tasks, setting deadlines, assigning leads to various deliverables, and coordinating all milestone meetings.
Leverage tools like Calendly to streamline scheduling and enhance overall team efficiency.
Manage the flow of information from the Executive Director to direct reports, other members of the Philanthropy Leadership Team, and external executives by organizing meeting agendas and communicating with stakeholders.
Prepare and format information for internal and external distribution (presentations, spreadsheets, grant reports, etc).
Document team meetings, meetings with senior leadership and founders and other critical conversations to distill key takeaways and action steps for follow up.
Qualifications
Required Experience, Skills, Education:
A minimum of 5 years of experience in an executive support role, or working with senior leadership in similar capacity.
High school diploma.
Advanced in Microsoft Outlook, Word, and OneNote
Intermediate in Microsoft Excel, PowerPoint, and SharePoint. Familiarity with SmartSheet is a plus.
Proven ability to work independently with good decision-making skills.
Strong project management skills to manage multiple bodies of work simultaneously.
Experience developing and maintaining office processes to track budgets and progress.
Excellent communication skills, with the ability to write clearly and develop strong communication materials.
Experience and ability to work with diverse constituencies and build strong working relationships internally, including contributing to a great office culture and with external partners inclusive of community members, grantees, funding partners, elected officials, and others.
Comfortable with technology and troubleshooting tech issues, able to tinker and pick up new technologies easily.
Sound judgement with an ability to handle confidential and sensitive information.
Strong commitment to BG mission.
Preferred Experience, Skills, Education:
A Bachelor's degree in Administrative Science, Communications, or other related field.
7+ years of relevant experience working with senior leadership.
Self-starter attitude and solution-driven, able to work in a dynamic work environment, looks beyond the obvious and doesn't stop at the first answer or challenge encountered.
Compensation
The starting cash compensation range for the Executive Assistant role in Bellevue, WA includes an annual base salary hiring range of $78,100 to $97,700, plus a 10% annual performance bonus target opportunity.
The annual base salary maximum for the role is $117,300. We aim to hire new employees within the hiring range to allow future compensation growth. Individual pay increases are assessed annually based on multiple factors such as demonstrated skill in the role and context, progress and performance against goals, and increased experience.
Featured Benefits & Perks
Medical, dental, and vision insurance with employee and dependent premiums entirely paid for by Ballmer Group
3 weeks of paid vacation annually
11 paid holidays, plus paid days off for the weekdays between Christmas and New Year
80 hours of paid sick leave annually
401(k) with 12% employer contribution
2:1 Ballmer Family Giving Match for charitable contributions, and $50 donation per volunteer hour
Professional development reimbursement up to $2,000 per year
Employer-paid life insurance of 3x salary up to $1,000,000
Reimbursement up to $40,000 (lifetime limit) for Fertility & Family Building (including Back-up Childcare reimbursement up to $5,000 annually)
Healthcare and Dependent Care Flexible Spending Account (FSA) options
Parking or transportation (Orca card) up to $250 monthly
Cash stipend of $300/month (for cell phone, wellness expenses, etc.)
Identity theft protection
Location & Hybrid Work
The position is based in Bellevue, WA. Our organization practices intentional hybrid work . All Ballmer Group Philanthropy employees are expected to work on-site Tuesdays and Thursdays during overlapping core hours of 10:00 am to 3:00 pm. Mondays, Wednesdays, and Fridays remain flexible work-from-home or office workdays.
Ballmer Group is an equal opportunity employer and is dedicated to building an inclusive workforce where diversity is valued.
Individuals seeking employment at Ballmer Group are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation
Administrative Assistant
Administrative Assistant Job 43 miles from Lakewood
Actively Hiring: Administrative Assistant - Redmond, WA | Technology Client 🚀
Are you an organized, detail-oriented professional with a passion for supporting high-performing teams? Do you have experience working with top-tier tech companies and thrive in a fast-paced environment? If so, we want to hear from you!
🔹 Location: Redmond, WA (Hybrid)
🔹 Position: Administrative Assistant
About the Role:
We are seeking a highly motivated Administrative Assistant to support our dynamic team in Redmond, WA. The ideal candidate has prior experience working with tech giants, strong organizational skills, and the ability to handle multiple tasks efficiently. You will play a critical role in keeping operations running smoothly, providing administrative support, and ensuring seamless coordination across teams.
Key Responsibilities:
✅ Calendar Management - Efficiently coordinate and manage complex schedules, meetings, and events
✅ Travel & Expense Coordination - Handle travel arrangements, expense reports, and reimbursements
✅ Meeting Support - Organize meetings, prepare agendas, take minutes, and follow up on action items
✅ Communication & Correspondence - Act as a point of contact for internal and external stakeholders
✅ Office Management - Assist with supplies, logistics, and workspace organization
✅ Document & Data Management - Maintain records, update databases, and generate reports as needed
✅ Event Planning - Support team events, offsites, and executive meetings
✅ Project Coordination - Assist in managing administrative tasks for ongoing projects
What We're Looking For:
🔹 Experience: 2+ years of administrative experience, preferably in a leading tech company
🔹 Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and collaboration tools (Teams, SharePoint)
🔹 Excellent Communication: Strong verbal and written skills to engage with senior executives and cross-functional teams
🔹 Detail-Oriented: Ability to prioritize tasks, multitask, and maintain accuracy in a fast-paced environment
🔹 Problem-Solver: Proactive mindset with the ability to anticipate needs and resolve issues efficiently
🔹 Confidentiality: High level of professionalism and discretion in handling sensitive information
Why Join Us?
✨ Work with a cutting-edge technology client in an innovative environment
✨ Be part of a dynamic team that values collaboration and impact
✨ Competitive compensation and career growth opportunities
📩 Interested? Apply today!
Send your resume to ******************
Know someone who would be a great fit?
#Hiring #AdministrativeAssistant #TechJobs #RedmondWA #CareerOpportunity #Hiring
Office Administrative Assistant
Administrative Assistant Job 35 miles from Lakewood
Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guest.
Assist logistics such as escorting vendors, daily catering, mail distribution, and office/team events.
Maintain filing system, both electronic and physical (filling & scanning).
Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
Assist with meeting coordination to include, scheduling, inviting, arranging follow up for various vendor meeting (catering, janitorial, maintenance).
Monitor equipment such as printers, coffee, water, and ice machines, refrigerators, and beverage coolers.
Assist in space management: move, seat assignment, furniture reconfiguration.
Assist in sending maintenance schedule communication emails.
Prepare communications such as monthly newsletters, and office events.
Support in onboarding and offboarding:
Coordinate with the Onboarding Team for upcoming new hires.
Prepare desks for new hires and remove personal belongings for any terminations.
Set up New Hire Monday Breakfast.
Office inventory management: kitchen, stationery, janitorial, first aid
Check inventory and order snacks/drinks/kitchen/restrooms & stationery essentials.
Re-stock and organize all office supplies.
Supported various ad hoc tasks, such as preventive maintenance inspections and event coordination, and responded to administrative inquiries and questions.
OT-Assistant
Administrative Assistant Job 10 miles from Lakewood
At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school.
With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most.
Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you.
Why Powerback?
Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members.
Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field.
Continuing Education: Keep growing with free CEUs through Medbridge.
H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role.
Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program.
Responsibilities: Title: Occupational Therapy Assistant
Location/work environment: In facility
Reporting structure: Reporting to Director of Rehab
As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you!
Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better.
Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take.
2. You'll hear back from us within 1 business day.
3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability.
4. You will then be presented to the hiring manager
5. The hiring manager will reach out within a business day to schedule the interview.
This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week.
7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards.
2. Initial certification obtained from the National Board for Certification in Occupational Therapy.
3. They must be licensed and/or eligible for licensure as required in the state of practice.
Executive Assistant
Administrative Assistant Job 43 miles from Lakewood
Derflan is actively seeking a dynamic and experienced Executive Assistant to join our team on an exciting consulting opportunity with our client, Microsoft. As a preferred supplier for key tech companies, we are continually recruiting top talent. If you're interested in being considered for future consulting opportunities, we invite you to apply so we can find the right match for your skillset. Our strategic staffing approach involves building a talent bench, allowing us to quickly mobilize and place qualified candidates in emerging roles. This position is perfect for a professional passionate about supporting executive leadership and managing day-to-day operations in a fast-paced technology environment.
Job Title: Executive Assistant - Full-Time Consulting Role
Location: Redmond Office 5 days a week
Engagement Duration: Typically up to 18 Months
Company: Derflan (Client: Microsoft)
Years of Experience: 5-7
Salary: $70,000 - $90,000 annually, plus full benefits including paid vacation, 401k with match, healthcare, dental, home office stipend, etc.
Job Summary:
Microsoft, in partnership with Derflan, Inc., is seeking an experienced Executive Assistant to provide high-level administrative support to senior executives. This role involves managing complex calendars, organizing executive meetings, coordinating team logistics, and supporting strategic business initiatives. The ideal candidate must have prior Microsoft experience and be proficient in using Microsoft tools like Outlook and Excel.
Key Responsibilities:
Calendar Management: Efficiently manage complex executive calendars using Microsoft Outlook, including scheduling meetings, resolving conflicts, and arranging travel.
Executive Support: Provide comprehensive administrative support to senior leadership, including preparing reports, presentations, and briefing materials.
Team Logistics: Coordinate team meetings, events, and off-site activities, managing pre- and post-event logistics and communications.
Operational Support: Assist with headcount management, onboarding, and overall team support by tracking key deliverables and meeting milestones.
Communication: Draft and distribute executive communications, ensuring clarity and alignment with organizational goals.
Microsoft Tools: Utilize Microsoft Excel, Outlook, Teams, and SharePoint to manage data tracking, reporting, and collaboration across teams.
Top 3 Hard Skills Required + Years of Experience:
Calendar Management: Minimum 5+ years of experience managing complex executive calendars using Microsoft Outlook.
Team and Headcount Support: Minimum 5+ years of experience managing headcount and providing operational support.
Microsoft Tools: Minimum 5+ years of experience using Microsoft tools like Excel and Outlook.
You have worked at large tech companies for 2+ years like Microsoft, Google, Amazon, etc.
Why Work with Us:
Impact: Play a key role in supporting Microsoft's senior leadership and driving business success.
Growth Opportunities: Access to professional development and opportunities to expand your skillset within a leading global tech company.
Collaborative Environment: Work alongside passionate professionals in a collaborative and innovative environment.
Application Process:
Interested candidates should submit their resume in WORD format.
About Derflan:
A boutique consulting firm, Derflan specializes in serving high-tech clients such as Microsoft, Accenture, Citrix, and Google. Our commitment to ongoing role identification, competitive benefits, and a dynamic culture has fostered a loyal consultant base, many with us for over five years.
Benefits at Derflan:
For those working at least 30 hours per week, benefits include:
Two weeks of vacation
Ten federal holidays annually
Comprehensive healthcare, vision, and dental plans
401k with match
Home office expense reimbursement up to $100 per month
Executive Assistant
Administrative Assistant Job 35 miles from Lakewood
Russell Tobin + Associates is currently seeking a Executive Assistant. This is a 12+ months contract with potential for extension/conversion for successful contractors!
Executive Assistant
Duration: 12+ months, with possible extension
Pay rate: $38.00-41.00/hr on W2
JOB SUMMARY:
Key job responsibilities (Duties):
Seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk.
This is an important area for Amazon requiring strong focus and execution.
The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy, when necessary, manage travel and expenses and all administrative support functions for this office.
This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.
Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment's notice.
High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
Heavy Calendar management, setting and moving meetings with the right conference numbers and Chime info.
Coordinating agendas, taking and distributing meeting minutes, possible light PowerPoint presentation work
Travel and Expenses for the L8's - domestic and international (visa requests etc.)
Event planning for Offsites - large meeting rooms, managing attendee lists, working with travel and events team to check about hotel contracts etc.
Opening and managing purchase orders for the team.
Possible support from other teams for ad hoc requests - interfacing with the larger team
Required Experience:
At least two years of college required, bachelors degree preferred.
This position requires 5+ years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook.
About:
Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.
As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
Office Assistant
Administrative Assistant Job 47 miles from Lakewood
Compensation: $20.75/hr Location: Bothell, WA. (on-site) Hours: 8am-5pmClient Job DescriptionOur Client is looking for a Administrative Assistant to join their Sales & Marketing Team, located in Bothell, WA. This opportunity does not require any hard sales or cold calling and allows you to be a part of a focused team where everyone has a daily impact. They are a global leader in the development and sales of high reliability power systems utilized in the space, military and avionics industry.Responsibilities:
Direct incoming phone calls accordingly
Direct website inquiries to appropriate personnel.
Administrative data entry
Maintain records
Assist with customer inquiries
Assist colleagues
Office supply ordering
Skills:
Proven experience in a office environment.
Highly proficient in MS office products.
Strong written and verbal communication skills.
Skilled in writing and editing content with an attention to detail.
The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and will ensure that the office is running efficiently. Works well within a team, is willing to support the Inside Sales team with a positive attitude.They are an Equal Opportunity/VET/Disability Employer that offers a full range of benefits including full health, dental & vision insurance, 401K plan with company match, flexible spending account, life insurance, disability insurance & leave for all full-time team members.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Executive Assistant
Administrative Assistant Job 35 miles from Lakewood
Executive Assistant
Duration: Until August 15, 2025
Pay Rate: 35-38/hr
Must-Haves:
3+ years experience managing complex calendars
Experience working with senior management and collaborating across departments
Excellent communication and collaboration skills
Adaptable and resourceful in a dynamic environment
Demonstrated ability to multitask
Incredibly detail-oriented with strong problem solving skills
Self-starter: can take even the smallest project and run with it to the successful completion
Experience driving items independently in an ambiguous, high-growth organization
You have a working knowledge of contemporary collaboration and productivity tools - Google suite, Slack, and Microsoft Office
Plusses:
Experience at rapid growth start-ups
Experience driving projects from either Enterprise Applications or HR Operations
IPO experience
Sales Enablement familiarity and/or worked at a sales enablement company
Day-to-Day:
Provide broad administrative support to VP and above in the business
Keep the team running smoothly - be the eyes and ears of the Leadership Team to keep them abreast of trends with employees
Be a key driver in creating and maintaining the team culture within the team and ensuring this connects to the broader company culture
Identify any process issues or bottlenecks in the team and work with leadership on possible solutions
Compile and track team goals and operational metrics, gather appropriate input from stakeholders
Manage complex calendar and scheduling requirements for supported executives by proactively seeking out and triaging scheduling conflicts and staying ahead of opportunities to recommend meeting alternatives
Work effectively under pressure within short time constraints prioritizing tasks and taking appropriate action
Continually seek out and identify opportunities to improve process and create efficiencies
Manage core administrative responsibilities including but not limited to space planning, scheduling new hire onboarding, organizational charts, supply ordering
Navigate ambiguity well and function without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail
Track and help drive the completion of key deliverables following up on outstanding items
Collaborate across boundaries with HR, Recruiting & Workplace Strategy Teams to ensure an amazing hiring and onboarding experience for all new hires; work with leadership to define and innovate this experience as required
Establish and maintain effective relationships with other EAs across the company
Plan and organize morale events inclusive of events celebrating important company milestones
Answer questions and provide support for all team members
Benefits packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law
Administrative Assistant - 560953
Administrative Assistant Job 35 miles from Lakewood
We are seeking a skilled and proactive Executive Concierge to provide comprehensive support to our Office Managing Partner (OMP) and Local Events Services Team. This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. This position will play a pivotal role in ensuring the smooth functioning of our office environment. It requires a hands-on approach, excellent organizational skills, and the ability to handle a wide range of tasks efficiently. The ideal candidate will excel in calendar management, email support, and various administrative tasks using Microsoft Outlook and other relevant tools. They will also thrive in a dynamic and fast-paced setting, demonstrating strong communication skills and a commitment to delivering high-quality service.
Responsibilities:
Provide on-site administrative support for the OMP.
Manage the OMP's calendar effectively using Microsoft Outlook, ensuring all appointments and meetings are scheduled accurately and efficiently.
Provide email support to the OMP, managing correspondence and responding to inquiries in a timely manner.
Assist with CPE & CPA related tasks as needed.
Coordinate office and conference room reservations.
Arrange gifts for clients and staff members as required.
Support OMP with reporting.
Coordinate services and provide administrative assistance as necessary.
Edit, gather content, and distribute the monthly office newsletter on behalf of the OMP.
Assist in setting up or modifying restaurant reservations.
Aid in travel planning and maintain travel profiles accordingly.
Monitor, review, and submit expense reports in compliance with firm requirements.
Process Passport/Visa requests efficiently.
Maintain and synchronize time daily for the OMP.
Track time spent on Executive Concierge responsibilities in accordance with prescribed time tracking methods.
Assist in coordinating meetings and events for the OMP and local office.
Ensure scheduling conflicts in the OMP's calendar are resolved promptly.
Arrange and schedule conference calls via WebEx, Teams, and video conference platforms.
Coordinate catering needs for the OMP using preferred vendors.
Format, edit, and brand various documents for the OMP.
Provide support and troubleshooting for Microsoft Suite applications.
Facilitate electronic signatures for documents as required.
Generate reports and conduct informational searches as requested.
Update profiles, such as LinkedIn, for the OMP as needed.
Conduct client research to support OMP initiatives.
Distribute marketing releases and manage subscriptions for the OMP.
Meet and escort visitors for the OMP as necessary.
Maintain regular communication with partners/MDs through touchpoints.
Attend monthly OMP EC virtual meetings and special topic calls to stay connected with the OMP EC Community and expectations.
Demonstrate proficiency in Microsoft Office Suite, WebEx, social media tools (e.g., LinkedIn), and other emerging technologies.
Local Event Support Responsibilities:
Arrange, coordinate and escort third party vendors (i.e., caterers and bartenders) to the appropriate location in the office
Coordinate with event vendors to obtain Certificates of Insurance (COIs) and follow building COI processes
Attend vendor calls as required by Local Event Manager
Assist Local Event Services team with logistics for events and provide on-site support
Act as the on-site point of contact for off-site events. Liaise between venue point of contact and Local Event Services team.
Provide onsite (in-office) general event support as needed
Perform site visits to local event spaces. Take notes on details of the space and take pictures of space itself to provide to Local Event Services team.
Setup/modify restaurant reservations for non-complex events
Assist with sending out calendar invites for events
Register any non-company attendees in Envoy in advance of the event
Assist Local Event Services Team with menu planning and catering coordination. The Local Event Manager will assist with firming up final guaranteed numbers and consult on catering contracts.
Support Local Event Services team by ordering catering for events through ez Cater
Coordinate with internal customer and/or Local Event Services team to confirm set-up of event space within the office or off-site
Manage parking validations for visitors at firm-sponsored events in accordance with local requirements and Firm guidelines
Communicate in-office event details to the floor host team, including timing, location, vendors, guest count / external visitor count, requests for after hours / event continuation of HVAC and lighting, parking validations, etc.
Provide and upload all event invoices and event information to the Microsoft event folder for records
Qualifications:
Previous experience in an administrative or executive support role.
Proficiency in Microsoft Office Suite and other relevant software.
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Ability to work effectively in a fast-paced environment.
Proactive and detail-oriented approach to tasks.
Willingness to adapt to changing priorities and responsibilities.
If you meet these qualifications and are eager to join a dynamic team in providing exceptional support to our Office Managing Partner, we encourage you to apply.
Forrest Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Office Operations Assistant
Administrative Assistant Job 37 miles from Lakewood
Title: Facilities/Office Operations Assistant
Employment Type: Contract, 12+ months (extension/conversion eligible)
Pay Range: $30 - $45/hr DOE
*Exact compensation may vary based on skills, experience, and location.
Benefits: Medical insurance, 401K, sick leave, and employee assistance program.
Role & Responsibilities:
We are seeking a Facilities/Office Operations Assistant for a growing energy company In Bellevue, WA. This is a great opportunity for a team-oriented professional with experience in office coordination and facilities support to further their career!
Assist with on-boarding and off-boarding staff and directing guests or vendors to various areas within the facilities
Managing flow of the front desk, including greeting, assisting guests, and ensuring facility access and security procedure(s) are followed.
Assist with meeting logistics for conference rooms including conference room scheduling, delivery of catering, set up and clean up conference rooms.
Responsible for stocking, organizing, cleaning and maintaining common areas, including regularly scheduled cleaning of refrigerators, microwaves, and appliances.
Responsible for doing inventory in preparation for ordering supplies and food.
Receipt and distribution of mail, including packages and inter-office mail, and assisting with shipping items.
Assist with and be a part of the Emergency Response Team
General administrative tasks
Essential Qualifications:
2+ years administrative/receptionist experience
High school diploma required, AA degree preferred
MS Office proficiency including Word, Outlook, Excel and PowerPoint
Jira and Confluence experience a plus
Excellent written and oral communication skills including proficient grammatical and proofreading skills
High attention to detail and prioritization skills
Flexibility to support Bellevue and Everett locations
WHY AVERRO?
Averro is a Veteran-Owned organization dedicated to delivering innovative talent solutions, business consulting and technology services that propel businesses and careers forward. We live by our ethos: Family First | Be Uncommon | Culture Wins. These values show in our commitment to client satisfaction, timely support, unmatched consultant care. Our Aim - Your Ascent.
Averro is an equal opportunity employer, and we are committed to diversity, equity, and inclusion in the workplace. All qualified applicants will receive consideration for employment, regardless of criminal histories, consistent with legal obligations.
All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.
Account Manager Assistant (Escrow Department)
Administrative Assistant Job 35 miles from Lakewood
Compensation: $24/hr
Availability: Monday - Friday, 8 AM to 5 PM
This leading Title Insurance Group seeks a proactive, solutions-oriented team member with effective problem-solving skills. In this role, you will support a Senior Account Manager and assist clients through the closing process at their downtown Seattle office. We'd love to hear from you if you're passionate about delivering exceptional client support and thrive in a fast-paced environment!
RESPONSIBILITIES
Assist a Senior Account Manager by supporting clients throughout the closing process.
Help develop new plans based on each client's needs and ensure compliance with all relevant standards and regulations
Maintain and organize electronic files as well as some general administrative support
Perform data auditing of orders and general data entry
Assist with closings, including coordinating signings
REQUIREMENTS & SKILLS
Excellent organizational skills
Must be customer service oriented
Effective analytical and problem-solving skills
Excellent verbal/written communication skills
Familiarity with several office software packages, including word processing, spreadsheets, databases, graphics, and desktop publishing applications
Ability to be discrete and confidential
CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
If you need assistance or an accommodation due to a disability, you may contact us at ****************** or 1+************ (ask to speak with an HR representative). The process is outlined in CampusPoint's ADA Policy .
A Gastroenterologist Is Wanted for Locum Tenens Assistance in Washington
Administrative Assistant Job 35 miles from Lakewood
If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details.
Must have active state license BC required Weekdays, Weekends, Days, Call, Weekend call ACLS and BLS required 8 - 15 patients per day with 6 - 8 consults per day ERCP required Credentialing needed DEA needed Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO "
Administrative Assistant-Olympia
Administrative Assistant Job 18 miles from Lakewood
Apply today, work tomorrow, and get paid weekly! Are you looking for a company that is hiring immediately? We're hiring now for Accounting Clerk/Admin Asst in Olympia, WA
What we offer
Weekly pay of $19.00-$21.00 per hour
Direct deposit & debit card payment options
Health, vision, dental, life, and disability insurance
Get weekends off
Weekly Pay
Accounting Clerk/Admin Asst Tasks & Duties (What you'll do)
Pay invoices by verifying transaction information; schedule and prepare disbursements; obtain authorization of payment
Obtain revenue by verifying transaction information; compute charges and refunds; prepare and mail invoices; identify delinquent accounts and insufficient payments
Prepare financial reports by collecting, analyzing, and summarizing account information and trends
Maintain accounting ledgers by posting account transactions
Resolve account discrepancies by investigating documentation; issue stop payments, payments, or adjustments
Prepare deposits/apply payment
previous insurance experience preferred- commercial or residential
Answering telephones, helping customers
Sending out invoices and billing for clients
Full job description available
Accounting Clerk/Admin Asst Shift Info
Day Shift, 8:00 to 4:30
Monday - Friday
Accounting Clerk/Admin Asst Qualifications (Requirements/Skills)
Insurance experience preferred
Able to pass a pre-employment drug screen
Able to pass a background check
Able to work in the US
Knowledge of general accounting principles
Able to work with little supervision
Experience with Excel is preferred
Able to pass a background check
Able to work in the US.
Apply today, Accounting Clerk - Are you looking for a company that is hiring immediately? near Olympia, WA, 98502
About Ascend Staffing
Ascend Staffing has been connecting great people with real opportunities for over 50 years. We are always looking for great people. If you're ready to earn more, get real benefits, and achieve your goals, you've come to the right place.
We do what we say we will do.
We are direct and transparent.
We find real opportunities with great employers.
Want to contact us?
Ascend Staffing Olympia
2405 Harrison Ave NW Ste 202, Olympia, WA 98502
Call: 360-###-####
Text: 360#######
Website:
Administrative Assistant 2 (AA2) - Lakewood
Administrative Assistant Job In Lakewood, WA
Our vision is to ensure that "Washington state's children and youth grow up safe and healthy- thriving physically, emotionally, and academically, nurtured by family and community." Job Title: Administrative Assistant 2 (AA2)
Closes: Monday, February 10, 2025
Salary: $3,239.00 - $4,299.00 Monthly
We're looking for an Administrative Assistant 2 to provide administrative and staff support services for Oakridge Community Facility (OCF), a Rehabilitation Administration Minimum Security Community residential program that serves adjudicated youth aged 16-24.
Click here to learn more about DCYF.
The Opportunity (AA2):
As an Administrative Assistant 2, you will provide direct, confidential administrative support to the Administrator and staff. Using your prior secretarial/administrative experience, you will prioritize, self-manage, organize, pay attention to detail, and work independently in a diverse and fast paced environment. Our ideal candidate has office skills, takes initiative in daily work, maintains confidentiality, and has a desire to make an impact on the lives of the youth we serve. We take good care of each other at Oakridge. If you like developing new work methods and solving problems, we encourage you to apply.
Some of what you will do:
* Provide direct administrative support to the Administrator and Community Facility Staff including file maintenance, word processing, update position descriptions, take and administer weekly staff meeting minutes, and proofread documents and correct sentence structure.
* Respond to inquiries regarding residential services and procedures, greet, and assist visitors, receive, sort, open, and distribute mail, answer multi-line telephones, direct calls, forward messages, and schedule interpreters.
* Coordinate services with various vendors, schedule and confirm monthly and yearly work orders, maintain database for appropriate billing.
* Assist with pre-placement activities for youth transferring to the Facility.
* Work with Motor Pool and Maintenance Staff to ensure vehicle maintenance and monthly reports are completed and maintenance is scheduled as required.
* Assist HR with New Employee Orientation, schedule interviews for hiring purposes.
* Act as the Training Coordinator by creating, tracking, and maintaining staff training in the LMS system.
* Create and develop processes and tracking system for Program Audits.
* Schedule on-call staff when needed to backfill permanent employees when absent.
* Assist with resident banking activity including bank-runs.
* Assist the Medical Liaison with scheduling appointments, uploading medical information, disposing of medications, and creating monthly medication tracking.
Required qualifications:
One-year experience as an Administrative Assistant 1.
OR
A Bachelor's degree in business administration, public administration or closely allied field ,and two years of responsible office experience at the senior clerical level or higher.
Clerical or office work may substitute for education on a year for year basis.
Graduate study my substitute for experience on a year for year basis.
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
* Must be able to type 50 Words per Minute (WPM).
* Technology Skills, Communication Skills, Organizational Ability, Written Expression, Time management, Technical Oversight, Problem Solving Skills and Planning Skills.
* Experience with the following systems/programs: Excel, Visio, Microsoft Word, and WebEx.
How do I apply?
Complete your applicant profile and attach the following documents:
* Letter of interest describing how you meet the specific qualifications for this position.
* Current resume detailing experience and education
Supplemental Information:
The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
Applicants selected for an interview are required to pass a national fingerprint criminal records background check prior to employment and every five years thereafter, and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct. Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.
Oakridge Community Facility (OCF) is located in Lakewood, Washington. The focus of Oakridge is to successfully transition youth back into the community by providing individual treatment, Dialectical Behavior Therapy (DBT) skills acquisition and generalization, a variety of educational, vocational, and employment opportunities, and support for family reintegration. The Oakridge moto is "Growing together to build a better life", here we work with residents to identify areas of growth, including independent living skills, education and career goals, personal goals and work with the youth to grow them into the best versions of themselves as we grow closer to them. Youth can participate in regular educational programming on-site and on-campus through Clover Park School District, Pierce College, Tacoma Community College and the University of Washington, Tacoma. Vocational training programs through Bates Technical College and Clover Park Technical College are available as well. All residents participate in one of two vocational training and certification programs while at Oakridge. Opportunities for employment connections, personal job navigator and union membership application assistance in the is also offered by both programs. Youth have many opportunities to be in the community to participate in shopping, recreation, field trips, volunteering, local community activities, family visits, and earning community involvement passes to go out in the community with family. Oakridge staff work with families and other natural supports to help youth successfully transition back into the community. Staff can often be found taking residents to the local gym to work out, to and from work, on outings in the community, or engaging with them at the facility about their goals and what's next. Being a role-model is part of our mission because our population is always watching, listening, and learning from us. At Oakridge we take good care of each other; youth, staff and the community, everything we do is to create transformation. Building new pathways, opportunities, and lives for the future is what we do. If this sounds like a good fit for you, please apply!
This position is in a bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: ******************
This recruitment may be used to fill multiple vacancies.
Benefits eligibility for this position may be different than what's listed in the benefits tab of this recruitment announcement, for more information on employee benefits eligibility visit- Public Employee Benefits Board (PEBB).
If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact David Ozment (Talent Acquisition Specialist) at ************************ If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at ************* or email ******************.
Persons needing accommodation in the application process or this announcement in an alternative format may call ************** or the Telecommunications Device for the Deaf (TDD) at **************.
00232
Para - SPED Behavior Assistance - 20257307
Administrative Assistant Job In Lakewood, WA
* Hourly Wage Range - $27.00/hr - $30.23/hr Hours per Day - 7.0 Days per Year - 191 Shift -8:00am - 3:30pm A complete application will include: * copy of your high school diploma or recognized equivalent * unofficial college/university transcripts or results of the Parapro Exam.
CLASS SPECIFICATION
IDENTIFYING INFORMATION
A. Job Title: B. Classification Level:
Special Education Paraeducator II - EBD E-2
C. Reports to: D. Working Title:
Special Education Supervisor Paraeducator-Behavior Assistance Team
SUMMARY OF ASSIGNMENT
Job incumbents work under general direction of the special education supervisor and under specific direction of the behavior assistance team lead. The primary purpose of this job is to assist teachers with implementation of an educational program for identified students by implementing individual behavior plans, collecting data, and consulting with classroom staff and members of hte behavior assistance team.
ESSENTIAL FUNCTIONS
Depending upon the needs of the students and the direction given by the special education teacher, any or all of the following essential functions may be applicable to the job assignment.
1. Implement positive behavior interventions developed by behavior intervention specialists
2. Collect and report behavior data to inform revisions of behavior intervention plans
3. Assist in emergency response with students in crisis to include emergency physical intervention.
4. Consult with classroom teachers and other paraeducators in the development and implementation of behavior intervention and crisis stabilization
5. Prepares materials for use by student, teacher and parents; types, hand draws, reproduces and collates.
6. Uses personal computer for data entry and to produce correspondence and reports; operates copier, FAX and other office machines.
7. Under the direction of the behavior assistance team lead, maintains students records and files such as use of emergency response protocols, incidents of physical intervention, and/or student isolation
8. May work with high risk students that are severely emotionally disturbed and/or dangerous.
9. Performs other duties as assigned.
The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.
MINIMUM QUALIFICATIONS
A. Education and Experience
High school diploma or it's recognized equivalent (GED) and; two years of study at an institution of higher education a (72 quarter hours); or obtain an associate's degree (or higher); or a passing score (455) on a state or local assessment.
Three (3) years of successful work experience with special education students.
Completion of the Fourteen (14) Special Education Core Competencies or obtain within the first 90 days from date of hire.
Documented successful work experience in a special education classroom, juvenile justice facility, or mental health institution/rehabilitation facility.
B. Required Knowledge, Skills and Abilities
1. Knowledge of the following:
a) Classroom/behavior management techniques
b) Principles of accurate data collection
c) Lifting, toileting and feeding techniques
d) Restraint techniques
e) Verbal de-escalation
2. Ability to work independently and to independently learn operations, procedures. processes and uses of equipment.
3. Ability to exercise sound judgment including the handling of confidential matters.
4. Ability to lift up to 50 pounds and knowledge of proper lifting techniques.
5. Ability to communicate and interact clearly, concisely, courteous and respectfully with students, parents, guardians, volunteers, teachers and other staff in a diverse environment.
6. Ability to adjust to new and different working conditions.
7. May require personal vehicle and proof of automobile insurance and Type II Driver's License.
8. Ability to learn and implement medical intervention techniques under the direction of a knowledgeable professional.
C. Certification and Licenses
1. Fingerprinting and Background check.
2. Valid Washington State Driver's License and proof of insurance may be required.
3. Type II Driver's License may be required.
4. First Aid and CPR Card.
5. Crisis intervention (i.e., SECURE, CPI Inc., or other similar current
DESIRABLE QUALIFICATIONS
College credit with major in education, psychology, counseling or social work.
Registered Behavior Technician training and/or certification
WORKING CONDITIONS
Work is performed in regular school building located throughout the District. Ability to sit or stand for prolonged period of time; use of fingers, hands and arms; operate a motor vehicle, and tolerance of loud noises and physically demanding situations are all required.
FLSA: Non-Exempt AFFILIATION: ESPCP
JOB CLASS: Paraeducator WORK YEAR: days
* Internal candidates may be placed on a longevity step per corresponding collective bargaining agreement.
Shifts are subject to change
CONDITIONS OF EMPLOYMENT
Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303. (NOTE: All associated background check fees are the employee's responsibility.) The fingerprint scan must be completed prior to the first day of employment.
INSURANCE BENEFITS
Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability, and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link ***************************************************************** for information on available benefit options.
RETIREMENT AND DEFERRED COMPENSATION
Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information, check on the link to the Department of Retirement Systems' website.
Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Click on the link ******************************** for information on 457 plan (DCP) with the Department of Retirement Systems.
To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor.
Equal Opportunity Employer
Clover Park School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal, and provides equal access to the Boy Scouts and other designated youth groups. Address correspondence to one of the following individuals who have been designated to handle questions and complaints of alleged discrimination at Clover Park School District, 10903 Gravelly Lake Dr., SW, Lakewood, WA 98499-1341: Title IX Coordinator, Greg Davis, Executive Director for Student Services **************, Section 504/ADA Coordinator, Greg Davis, Executive Director for Student Services **************, Civil Rights Compliance Coordinator, Greg Davis, Executive Director for Student Services **************
ADMINISTRATIVE ASSISTANT (OA)
Administrative Assistant Job 30 miles from Lakewood
Summary You will serve as an ADMINISTRATIVE ASSISTANT (OA) of NLSC. Responsibilities You will perform functions, special projects and management analysis associated with the (civilian) management program for the NLSC organization. You will provide assistance to supervisors, managers, and the CNO HRO regarding the processing of civilian actions.
You will analyze organizational structures and work processes for improved operational efficiency and economy for RPAs.
You will review RPAs and through automation and streamlining of procedures, provides assistance to ensure accuracy and efficiency of the Command's civilian human resources support programs.
Requirements Conditions of Employment Qualifications Your resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level (GS-06) or pay band in the federal service or equivalent experience in the private or public sector.
Specialized Experience includes duties related to the following: 1) Organizing and developing clear analyses, reports, studies, and other related memoranda effectively using written and oral communication skills; 2) Providing assistance to supervisors, and hiring managers regarding the processing of civilian hiring actions; 3) Maintaining effective interpersonal and inter-organization relationships to serve the welfare of the organization.
This position requires the ability to type at least 40 words per minute.
Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.
Additional qualification information can be found from the following Office of Personnel Management website: ************
opm.
gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, professional, philanthropic, religious, spiritual, community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
Education Additional Information This position is covered by the Department of Defense Priority Placement Program.
Additional vacancies may be filled by this announcement.
A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
During the application process you will have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area.
Depending on the hiring organization and the position being filled, job requirements (e.
g.
, security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.
) may vary.
Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy.
If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes.
Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.
Policy information may be found at: ***********
secnav.
navy.
mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.
pdf PPP applicants will be placed at the FPL, if determined Well Qualified (WQ).
To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.
ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher.
ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location.
Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate.
For more information about ICTAP eligibility please review the following link: ************
usajobs.
gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/ A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee.
A relocation incentive may be authorized.