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Administrative assistant jobs in Laredo, TX

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Administrative Assistant
Assistant
Data Entry Secretary
Executive Assistant
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  • Executive Assistant - New Business Ventures & Innovation (SAN ANTONIO)

    Usaa 4.7company rating

    Administrative assistant job in San Antonio, TX

    Why USAA? Check below to see if you have what is needed for this opportunity, and if so, make an application asap. At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values honesty, integrity, loyalty and service define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity Performs administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure. Ensures day-to-day activities are coordinated and EMG members are prepared for responsibilities. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position can be based in one of the following locations: San Antonio, TX, Phoenix, AZ, Charlotte, NC, Chesapeake, VA or Tampa, FL. What youll do: Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention. Coordinates activities and ensures timely information flow for EMG assigned. Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives. Identifies topics that translate into prioritizing meeting planners, emails, people, and data. Delivers effective challenge to preserve EMGs time. May prepare/update presentations. Ensures accuracy and compliance with USAA presentation standards. Additionally, drafts internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners. As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality. Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms. Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables. Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting. Creates agenda, takes meeting minutes, documents follow up action items, manages attendees, delegates, and ensures all meetings have a clear purpose/agenda. In addition, coordinates schedules, meeting planners, dates and secures the content to be presented. Understands the importance of team culture for the EMGs organization. Prioritizes employee 1:1s, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination. Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members. Collaborates to formulate an effective transition plan that minimize/eliminate a negative impact for the incoming EA/EMG relationship. Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit. Ensures new hires are provided access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events. Manages travel and expense reporting timely and effectively. Additionally, manages team budget and confirms people leader adherence to individual budget plans. Responsible for maintaining inventory of office supplies with an expense management focused mindset. Maintains filing system for key documents. Generates reports requested by assigned EMG. Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: High School Diploma or General Equivalency Diploma required. 4 years directly related work experience. Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Word, Excel, Adobe, and Publisher. Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software. Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment. Ability to effectively build strong relationships and work with all levels within the organization. Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. What sets you apart: Experience managing the workload and calendars for multiple executives simultaneously and having the ability to be open and flexible with complex schedule requests and prioritizing meetings based on different priorities/tasks. Experience building relationships across the organization; able to learn and adapt to different personalities and priorities. Proactive mindset anticipating changes and being adaptable. Comfortable communicating and collaborating with senior executives and a proven capability to work with discretion and high integrity. Advanced proficiency with Outlook, Concur and Microsoft Office applications (Excel, Word, Power Point) Experience with planning, organizing and executing team events What we offer:Compensation: The salary range for this position is: $ 63,590 - $121,530 . Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on . Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. xevrcyc All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
    $63.6k-121.5k yearly 1d ago

  • Executive Administrative Assistant

    The Jupiter Group, Inc. 3.9company rating

    Administrative assistant job in Houston, TX

    **Please note this is a temporary assignment while an FTE is identified. Should the temporary resource fit the requirements and meets expecations, there is a possibility to be considered for the FTE position, please make sure candidate is eligible to permanently work in the U.S. and also holds a minimum of a high school diploma or GED equivilent** We are seeking a dynamic and highly organized Receptionist / Executive Assistant to serve as the first point of contact for our organization while providing high-level administrative support to senior executives. This dual-role position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include: Greet and assist visitors with professionalism and warmth. Generate, maintain and distribute routine reports as directed. Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management. Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers. Coordinate meetings and prepare conference room for use. Maintain the department filing system, both electronic and paper. Prepare expense reports. Coordinate travel arrangements as needed. Maintain office supply inventory and place orders as needed. Special projects as assigned. NOTE: the highlighted requirements above are the primary tasks they'll be expected to perform Qualifications The successful candidate will meet the following qualifications: High school degree or equivalent is required; associate degree preferred. 3 or more years of experience in an administrative support role is preferred. Proficient with Microsoft Office software skills. Professional attitude and demeanor. Must have excellent written and verbal communication. Maintain confidentiality and discretion. Ability to work independently with minimal supervision. Able to prioritize for self and others, as well as managing internal and external customers. Able to handle diverse workload using strong organization skills to meet deadlines. Flexible and available to assist anyone in the department with needs.
    $36k-51k yearly est. 4d ago

  • Administrative Assistant

    Biztech Staffing 4.2company rating

    Administrative assistant job in Lewisville, TX

    We are seeking a highly organized and proactive Administrative Assistant to support our dynamic technology team. The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This role is essential to ensuring smooth daily operations and providing exceptional administrative support to our leadership and team members. Administrative Support Manage and maintain executive calendars, scheduling meetings, appointments, and conference calls across multiple time zones Coordinate travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare, edit, and format documents, presentations, reports, and correspondence Handle incoming calls, emails, and correspondence with professionalism and discretion Manage office supplies inventory and coordinate with vendors for equipment and services Meeting and Event Coordination Organize and coordinate internal and external meetings, including logistics, catering, and technology setup Prepare meeting agendas, materials, and take detailed minutes when required Coordinate company events, team-building activities, and occasional client meetings Manage virtual meeting platforms (Zoom, Microsoft Teams, Google Meet) and troubleshoot technical issues Project and Database Management Assist with special projects and research as needed Maintain and update databases, contact lists, and filing systems (both digital and physical) Track project deadlines and follow up on action items Support onboarding processes for new employees Financial and Administrative Tasks Process expense reports and assist with budget tracking Coordinate with accounting for invoice processing and vendor payments Maintain confidential personnel and company information with discretion Required Qualifications Education and Experience Associate's or Bachelor's degree preferred, or equivalent work experience 2-4 years of administrative assistant experience, preferably in a technology or corporate environment Experience supporting C-level executives is a plus Technical Skills Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace Experience with project management tools (Asana, Monday.com, Trello, or similar) Comfortable learning new software and technology platforms quickly Familiarity with video conferencing platforms and basic troubleshooting Experience with CRM systems (Salesforce, HubSpot) is a plus Core Competencies Exceptional organizational skills with ability to prioritize and multitask effectively Strong written and verbal communication skills High attention to detail and accuracy Ability to maintain confidentiality and exercise discretion Proactive problem-solving approach with minimal supervision Professional demeanor and positive attitude Flexibility to adapt to changing priorities and deadlines Preferred Qualifications Experience in the technology industry or startup environment Knowledge of basic HTML, collaboration tools (Slack, Microsoft Teams), or ticketing systems Event planning or coordination experience Familiarity with vendor management and procurement processes Work Environment Fast-paced technology company environment Hybrid work arrangement available (specific days in office) Occasional overtime or flexibility required for urgent projects or executive travel Collaborative team culture with cross-functional interaction What We Offer Competitive salary commensurate with experience Comprehensive benefits package including health, dental, and vision insurance 401(k) retirement plan with company match Professional development opportunities Flexible work arrangements Modern office environment with latest technology Collaborative and innovative company culture
    $31k-41k yearly est. 3d ago

  • Administrative Assistant

    Lubbock Land Company

    Administrative assistant job in Lubbock, TX

    We are a recruiting firm representing Lubbock Land Company - a premier real estate company located in Lubbock, Texas. We are seeking a detail-oriented, proactive, and highly organized team member to support the organization's financial and operational functions. This role will focus primarily on office management and general administrative support, Accounts Receivable and Accounts Payable, as well as Assistant Property Management Coordination. The ideal candidate will thrive in a fast-paced real estate environment, bring strong organizational skills, and ensure accurate financial tracking and efficient property operations. Key Responsibilities Administrative & Office Management Serve as primary point of contact for general office needs, supplies, and vendor relationships. Assist leadership team with scheduling, meeting coordination, and document preparation. Support company events, internal communications, and special projects. Ensure smooth day-to-day office operations and foster a professional environment. Accounting Support Manage Accounts Receivable (AR): track incoming payments, prepare invoices, monitor delinquencies, and follow up with tenants/clients as needed. Manage Accounts Payable (AP): process invoices, issue payments, maintain vendor records, and reconcile accounts. Assist with preparation of monthly, quarterly, and annual financial reports. Maintain accurate digital and physical records for all accounting functions. Property Management Support Support Property Manager(s) with property showings, tenant communications, service requests, and lease administration. Assist with scheduling property inspections, vendor coordination, and maintenance requests. Track property-related expenses and help prepare operating budgets. Monitor compliance with lease terms and company policies. Some travel is required for property showings, leasing, inspections and training. Qualifications Associate's or Bachelor's degree preferred (Accounting, Business Administration, or related field). 3+ years of administrative experience. Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint); familiarity with QuickBooks and property management software a plus. Strong organizational and time management skills, with ability to manage multiple priorities. Excellent communication and interpersonal skills, with attention to detail and accuracy. High level of professionalism, integrity, and discretion when handling sensitive financial and tenant information. Interest in growing within real estate and/or property management Ability to thrive within a fast-paced, small-company environment What We Offer Competitive salary and performance-based bonus opportunities. Health benefits. Opportunity to grow with a dynamic and entrepreneurial real estate development and property management company. Collaborative, team-oriented culture with exposure to accounting, property operations, and leadership decision-making.
    $27k-37k yearly est. 2d ago

  • Executive Assistant

    Artemis Executive Partners

    Administrative assistant job in Houston, TX

    Job Title: Executive Assistant Compensation: $75,000 - $90,000 total (base + quarterly bonuses) Employment Type: Full-Time About Our Client Our client is a diverse real estate equity group dedicated to improving communities across Texas, with a strong focus on Houston. They manage dynamic projects that make a meaningful impact, offering a collaborative and high-energy work environment. Role Overview We are seeking a highly organized and proactive Executive Assistant to provide full support to our leadership team. This role requires discretion, adaptability, and the ability to anticipate needs before they arise. The ideal candidate thrives in fast-paced environments, thinks creatively to solve problems, and has a stable work history demonstrating commitment to previous roles (minimum two years in each prior position). This is a full-time, on-site role-no remote or hybrid work options. Key Responsibilities Calendar & Time Management: Schedule and prioritize meetings according to company guidelines, ensuring smooth workflows and adequate buffer times between appointments. Communication: Send timely calendar invites and reminders, keeping executives informed and on schedule. Problem Solving: Anticipate potential challenges and proactively resolve issues with efficiency and composure. Adaptability: Respond quickly to shifting priorities, urgent needs, and last-minute changes while maintaining a calm, professional demeanor. Support Daily Operations: Manage confidential information with discretion, assist with administrative tasks, and provide organizational support to ensure seamless day-to-day operations. Qualifications Bachelor's degree in Business Administration or related field preferred. Minimum of 3-5 years of experience as an Executive or Administrative Assistant, preferably in real estate. Demonstrated stable work history with at least two years in each prior role. Excellent organizational, multitasking, and time management skills. Strong written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of professionalism, discretion, and adaptability in a fast-paced environment. 🚫 No third-party submissions will be accepted. Qualified candidates are encouraged to apply directly through LinkedIn.
    $75k-90k yearly 2d ago

  • Executive Assistant

    Convergenz

    Administrative assistant job in Irving, TX

    Executive Assistant II - ONSITE Experience 3 years of experience in office and calendar management is required; Certified Administrative Professional (CAP) certification preferred; Professional Administrative Certification of Excellence (PACE) is preferred. Onsite in Irving, TX 75039 Hourly Rate: $22.50/hour W2 Monday-Friday 8 hour Summary: The Executive Assistant II is responsible for providing overall secretarial support to the Executive(s) to whom assigned to accomplish daily workloads with duties including or comparable to those indicate below. The Executive Assistant handles a wide variety of situations involving the clerical and administrative functions of the executive offices, which often cannot be brought to the attention of the executive. The Executive Assistant II serves as a liaison between the Executives, Medical Staff, Board members, major donors, associates, and the public, making independent decisions when appropriate and working as part of a team for overall support of executives. Responsibilities: Meets expectations of the applicable Competencies: Leader of Self, Leader of Others, or Leader of Leaders. Maintain executive's calendar, scheduling meetings and appointments as requested; on own initiative, establishes appointment priorities, reschedules or refuses appointments or invitations, and draws attention to important dates or conflicts. Prioritizes own time according to workload demands. Plans, coordinates and participates in administrative and board-level meetings, following guidelines in Hospital Bylaws, JCAHO Administrative and Board standards and other regulatory entities, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and, works directly with Committee Chairs We are an Equal Opportunity Employer committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, disability, or veteran status. We value diverse perspectives and actively seek to create an inclusive environment that celebrates the unique qualities of all employees.
    $22.5 hourly 4d ago

  • Construction Administrative/Marketing Assistant

    Specialized Recruiting Group

    Administrative assistant job in Arlington, TX

    This role supports the Chief Financial Officer (CFO), Vice President of Operations, and Vice President of Preconstruction. The Administrative Assistant ensures smooth day-to-day operations by handling administrative tasks, assisting with accounting processes, and supporting project and preconstruction activities. Experience in commercial construction is essential, along with strong organizational, communication and multitasking skills. Reports to: CFO, VP of Ops, VP of Preconstruction Essential Duties and Responsibilities Front Office Administration - Schedule / organize meetings, arrange catering, and make travel arrangements - Prepare correspondence and documents using MS Word, Adobe, etc. - Perform other clerical duties to include but not limited to photocopying, faxing, mailing, and filing. - Order supplies and maintain inventory - Maintain office equipment and refresh paper and toner supplies - Preparing and creating Binders for Projects/Bids - Preparing documents/binders/bound notebooks for Bid Submissions - Other projects assigned. Accounting Support - Prepare Waivers (Conditional/Unconditional) - File accounting records and assist with other financial tasks as assigned. - Other duties as assigned Operations & Project Administration - Facilitate communication and information flow among project team members and stakeholders. - Organize project documents (contracts, plans, specifications) and ensure adherence to safety and compliance requirements. - Document job meetings; coordinate approvals, applications for payment, and reporting. - Support procurement processes, subcontract change orders and project closeout (warranties, final payment, records retention). Preconstruction Support - Assist with bid/proposal preparation. - Coordinate with estimating and gather data for proposals. Additional Projects & Miscellaneous - Assist with special projects and initiatives as assigned by management. - Conduct research, gather data, and provide analysis to support decision-making. - Uphold high standards of safety, ethics and compliance in all interactions and activities. - Personal errands for LB, HR, CF as needed; ordering lunch(s) other tasks. Qualifications - Proficient in computer applications, including Microsoft Office Software and other required administrative software for Project delivery-Adobe Professional, ERP Software - Demonstrated interpersonal skills - Able to function successfully in a fast paced, team atmosphere - Detail oriented and strong organizational skills required. - Excellent problem-solving skills and capacity to identify and resolve problems in a timely manner - Strong written, and verbal communication skills - Ability to maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensitive material - High attention to detail, accuracy, and thoroughness - Mature and self-directed - Demonstrated ability to perform customer service with positive results - Work independently as well as in a collaborative environment - Customer service oriented - Planning, calendaring, and organizing - Attention to detail and accuracy - Flexibility and adaptability - Knowledge of operation of standard office equipment
    $31k-41k yearly est. 3d ago

  • Physician Assistant / Pain Management / Texas / Permanent / Physician Assistant - Pain Management

    Baylor Scott & White Health 4.5company rating

    Administrative assistant job in Waco, TX

    Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Waco, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE Monday - Friday 8a-5p Outpatient Will see about 18 patients per day BENEFITS Our competitive benefits package includes the following Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.
    $36k-51k yearly est. 1d ago

  • Field Office Assistant

    The Planet Group 4.1company rating

    Administrative assistant job in Naples, TX

    Job Requirements: High School Diploma/GED Required 1 year applicable office/clerical experience Preferred Proficient in Microsoft Word, Excel, Access and PowerPoint required. The Field Office Assistant provides administrative support by performing routine clerical, and administrative work. Typical duties include answering and directing incoming calls, receiving the public, providing customer assistance, maintaining supplies and equipment, and mail distribution. General administrative support for a field office. Organize and maintain files, filing system and communications. Provide data entry for projects. Answer phones and direct calls. Sort incoming mail. Type memos, correspondence, reports and other documents as requested. Prepare outgoing mailings and labels, including e-mail and fax. Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup. Assist with scheduling and set-up of client interviews, presentations and other meetings as requested. Order and maintain supplies. Update the office calendar. Performs other duties as assigned Complies with all policies and standards
    $28k-34k yearly est. 4d ago

  • Bilingual Administrative Assistant (Spanish)

    Allied Steel Buildings 4.1company rating

    Administrative assistant job in McGregor, TX

    Allied seeks a Bilingual Administrative Assistant (English/Spanish) for its McGregor, Texas headquarters. This position is for an individual who has strong organizational skills, excellent welcome center/reception hospitality, and the ability to manage multiple administrative priorities with professionalism. This position directly supports our McGregor facility, the HR/Administration, the local EVP, and liaisons with other Allied campuses. Applicants with a great attitude, strong interpersonal skills and a zest for excellence and growth will thrive in this role. Allied Culture At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development, and recognize their contribution to our success. Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive and flexible, offering work-life balance, and empowering our people, because everyone's voice matters. We promote “we” over “me” and solutions oriented creative thinking. It's the Allied way. Responsibilities Welcome Center (Reception) Professionally greet visitors, guests and Allied team members utilizing exemplary hospitality skills. Monitor visitor entrances remotely when not physically present in the reception areas. Maintain visitor logs. Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with Allied team members, partners and potential clients. Incoming call volume can reach 15 per hour. Coordinate facility tour scheduling and the completion of related documentation. Provide information on safety requirements and distribute visitor/guest PPE (personal protective equipment) and tour aids. Maintain a welcoming and functioning office environment including associated areas. Administrative Duties Monitor office related supplies for ordering and restocking, including cleaning and paper supplies, printer and plotter supplies, snacks, beverages, etc. Works with the Facilities Coordinator on certain purchases. Order company related swag (mugs, hats, shirts, bags, bottles, pens, etc.) in coordination with other Allied offices and the marketing department. Maintain a clean, safe and organized work environment, including the lobby and reception areas, the cafe and training area, the upstairs conference rooms, and all public spaces. Organizes and directs janitorial resources. Update company events in calendars and company intranets, and schedule conference rooms for Allied team members. Inform staff of important information related to the office. Maintain information TVs and monitors for relevant information and messaging. Fulfill shipping and receiving requests for office related matters and collect mail and parcels from area boxes. Support in preparing travel arrangements ( including international travel) for Allied team members, partners and clients, utilizing company resources and programs. Support and Coordination Duties Assist office team members with general research, document management, compilation of data, preparation of reports and presentations, and other general office related items. Support, coordinate and actively participate in the planning and scheduling of McGregor based special events such as quarterly meetings, workshops, OMT meetings, and PR events, securing any needed resources, materials, equipment and food and beverage. Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of facility data, wellness programs and team development initiatives. Provide administrative support to the local EVP including strategy & development items and initiatives, Huddle and Allied University programs, scheduling appointments and events, and creative content support. Systems and Tools Proficiencies Utilize Allied's CRM system with increasing proficiency to manage information as part of handling phone calls and managing responsibilities. Utilize Google and Zoho office applications with increasing proficiency to administrative and support responsibilities. Utilize Allied's travel booking system with increasing proficiency to support travel itineraries. Respond to emails and messaging in a timely manner, and appropriately communicate messages and information to team members in different departments with conciseness and clarity. Manage confidential and sensitive information with discretion and integrity. Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedules. Qualifications & Skills Bilingual in English/Spanish is required - working proficiency levels Prior experience as a receptionist or office administrative assistant First-rate organizational skills and detail-oriented Positive, professional demeanor with leadership potential Excellent interpersonal, communication and client service skills within and outside the organization Working knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge Strong spelling and grammar acumen Strong ability to manage a variety of tasks simultaneously Critical thinking, evaluation and analytical skills Talent and desire to work with high-pressure situations in fast paced environments Ability to work individually and in team environments Ability to thrive in a fast paced environment with a strong sense of urgency Bachelor's or Associates degree preferred - minimum high school diploma, certificate from college or technical school and willing to consider extensive experience over education where applicable. Allied is an equal opportunity employer. DFWP/EEOE
    $23k-30k yearly est. 1d ago

  • Evening Data Entry Jobs

    World Web Works

    Administrative assistant job in Fresno, TX

    This is your opportunity to start a long-lasting profession with unlimited opportunity. Find the liberty you've been looking for by taking a minute to complete our online application. Benefits: Excellent weekly pay Safe workplace Multiple shifts are readily available from early morning to night and no experience is required. You will have adequate opportunity for growth Part-time available - pick the days you want to work A dedication to promote from within Responsibilities: Must have the ability to perform tasks with or without reasonable accommodation Perform all other duties as appointed Assist in developing a positive, professional and safe work environment Qualifications: No experience, Willing to train Ability to work within established turnaround times Must have outstanding interpersonal skills and the ability to arrange simultaneous tasks Ability to analyze and use company policies and procedures Excellent verbal and written communication skills Ability to work both individually and within a team environment Ability to stay organized, give attention to detail, follow instructions and multi-task in a professional and effective way
    $25k-31k yearly est. 60d+ ago

  • Design/Purchasing Administrative Assistant

    Camden 4.6company rating

    Administrative assistant job in Dallas, TX

    Ferry Interior Design Inc. We are looking for a Design/Purchasing Administrative Assistant. The ideal candidate should have an advanced level of administrative and customer service skills. Our professional, fast-paced environment is service-oriented with a need for attention to detail. Essential Functions (Include but not limited to the following): Organize and maintain data management systems. Assist project managers with ordering of materials and communicating with builders. Data entry and weekly scheduling for installations. Assign and oversee upcoming projects. Maintain appliance inventory control. Maintain samples in a neat and organized manner. Manage and organize all paperwork in the office. Respond to emails and phone calls in a professional and timely manner. Other duties as assigned. To fulfill the above responsibilities, the candidate must have: College preferred. Prefer 3 years of of work experience. Design and/or construction industry a plus. Strong work ethic and reliability. Able to maintain confidentiality. Ability to work under pressure and meet deadlines. Administrative skills: phone, email, office management, filing, and project management. Microsoft Office Suite - Strong emphasis on Excel. Basic QuickBooks knowledge preferred. Excellent customer service. High attention to detail. Professional verbal and written skills. Proactive, planner, problem solver and team player. Bilingual preferred. What we provide: Competitive compensation. Heath Insurance, Vision, Dental, Life Insurance. Short-Term Disability, Long-Term Disability. PTO. Gym. Professional environment. Who We Are: FID, Inc., an interior design company focusing on residential development and planning. Currently, we work closely with single-family residential development companies purchasing materials and scheduling installations. We are proud to be an equal opportunity employer. FID Inc., highly respects and welcomes diversity and believes it to enhance the community we live and work in. Our applicants will not be considered for the positions based on their race, ethnicity, national origin, sex, sexual orientation, gender identity, age, disability, religion, or any other characteristic that is protected by the law.
    $37k-46k yearly est. Auto-Apply 60d+ ago

  • Purchasing Administration Assistant

    Anadarko 3.9company rating

    Administrative assistant job in Houston, TX

    Duties & Responsibilities: Work within Peoplesoft Purchasing database. Scan and file open purchase orders Receive service purchase order/delivery notes and record on spreadsheet. Match incomplete delivery notes. Maintain Plant Hire spreadsheet monthly and distribute to Managers for approvals. Maintain Base stationary cupboard and order accordingly. Deal with all purchasing mail. Check faxes from fax machine and distribute accordingly. Coordinate utility Invoices for Base and Branches. Filing. Archiving. Assist Senior Materials Administrator with tasks as required. Assist Purchasing Co-ordinator with invoice anomalies. General The list of job duties is not exclusive or exhaustive and the post holder will be required to undertake tasks that may reasonably be expected within the scope of the post. Assist with any other duties as and when required. Undertake specific projects as instructed by management. Safety Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment. Other Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
    $37k-45k yearly est. 60d+ ago

  • Data Entry

    Remote Jobs Solutions

    Administrative assistant job in Dallas, TX

    Need a dependable individual to help with Data Entry for contracting company: LOCAL RESIDENCY REQUIRED.. This is NOT a remote position, you must be able to come in to our office. Must have basic computer skills Familiar with Microsoft Office Be Very organized -- detail-oriented Bilingual is helpful Dispatch experience is a plus for this position. This is a part time position that will average about 30 hrs per week.. $16.00 per hour. Must have a clean criminal record.. no felonies in the past 10 years no misdemeanors in the past 5 years. If interested, send us your resume so that we can set up an interview... Principals only. Recruiters, please don't contact this job poster. do NOT contact us with unsolicited services or offers
    $16 hourly 60d+ ago

  • Data Entry Bilingual - Entry level - Full/Part Time

    Cb 4.2company rating

    Administrative assistant job in El Paso, TX

    Benefits/Perks Competitive Compensation Job SummaryWe are seeking an entry-level Bilingual Data Entry Clerk to join our growing business. In this role, you will learn about managing the latest online applications for business. Your responsibilities may include verifying data, updating existing information, entering new information, creating spreadsheets, obtaining and sharing information by phone or email from clients and insurance companies. The ideal candidate is a fast and accurate typist with attention to detail and excellent computer skills. FULL-TIME or PART-TIME POSITION Schedule, mornings and afternoons based on availability. Half an hour lunch break. May be required to work evenings at the end of the year. PART-TIME POSITION Mornings or afternoons Responsibilities Use a keyboard, optical scanners, or other office equipment to transfer information into the spreadsheets. Collect information directly from customers and enter information into spreadsheets. Maintain spreadsheets in Microsoft Excel. Confirm the accuracy of data by comparing to original documents. Create reports or otherwise retrieve data from the database. Perform regular backups of data. Maintain an organized filing system of original documents. Requirements To be successful in this role you need to speak fluent Spanish and English. Previous experience as a Data Entry Clerk or in a similar position is preferred. Typing speed of 40 words per minute with a high level of accuracy (You will be tested during the interview). Skilled in Microsoft Word and Excel (You will be tested during the interview) . Familiarity with standard office equipment such as fax machines and printers. Excellent verbal and written communication skills. Attention to detail. Pay $10 to $13 an hour based on experience and aptitude. Compensation: $0.10 - $0.13 per hour
    $10-13 hourly Auto-Apply 60d+ ago

  • Data Entry

    Strategis Staffing

    Administrative assistant job in Houston, TX

    TempToFT Region Sales Director - Job Description. * Determines gross-profit plans by implementing marketing strategies; analyzing trends and results. * Establishes sales objectives for all LOB's by forecasting and developing annual sales quotas for regions and territories; projecting expected sales volume and profit for existing and new products. * Implements regional sales programs by developing LOB sales business/action plans. * Maintains sales volume, product mix, and selling price by keeping current with supply and demand, changing trends, economic indicators, and competitors. * Establishes and adjusts selling prices by monitoring costs, competition, and supply and demand. * Maintains regional sales staff by recruiting, selecting, orienting, and training employees. * Maintains regional sales staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results. * Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. * Contributes to team effort by accomplishing related results as needed. 1330 Post Oak Blvd, 30th Floor, Houston, TX 77056, United States of America
    $25k-31k yearly est. 60d+ ago

  • Excel Data Entry

    Arsenault

    Administrative assistant job in Houston, TX

    The hourly Data & System Specialist will play an integral role supporting the DPEP segment-wide efforts related to implementation of Workday as the new HR System of Record for the enterprise. This project-driven position will be responsible for detailed data entry functions across multiple sources to support cutover between systems. This role is a vital role in ensuring continuity of business processes during the complex system implementation. Responsibilities Access personnel data from systems via user interface or bulk/reporting methods Transform data into required formats with precision Input/key data into various systems via user interface or other methods Implement quality assurance and validation across systems Identify and report out on errors requiring resolution Communication among team and with partnering areas Required Qualifications: Strong partnering skills with an ability to effectively engage others and work as team to complete tasks Ability to maintain a positive attitude through the project even when situation may arise Experience with Microsoft Excel Detail oriented and ability to maintain focus on the task at hand Ability to thrive in dynamic business environment that requires rapid learning, multi-tasking and the ability to handle multiple deliverables with competing priorities Flexibility in work schedule Desired Qualifications: Previous experience with data entry or data management Demonstrated strategic and creative thinking skills High proficiency with Microsoft Excel (functions/pivot tables) Analytical abilities, including understanding data relationships APPLY FOR THIS EXCEL DATA ENTRY ROLE TODAY! Arsenault is proud to be an Equal Opportunity Employer. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.
    $25k-31k yearly est. 60d+ ago

  • Administrative Assistant, Production/Inventory Specialist Transportation (After completion of application, contact Charles McGowen at cmcgowen@huntsville-isd.org)

    Huntsville ISD 4.2company rating

    Administrative assistant job in Texas

    Transportation/Administrative Assistant-240 Calendar Attachment(s): Admin Asst - Production-Invt Specialist.docx
    $39k-48k yearly est. 60d+ ago

  • Student Nutrition Services Secretary

    Lufkin ISD 3.3company rating

    Administrative assistant job in Texas

    Student Nutrition/Secretary Job Title: Administrative Assistant to Director Reports to: Director of Student Nutrition Services Date Revised: 07/10/2017 Dept. /School: Student Nutrition Services Primary Purpose: To provide clerical services to the Director of Student Nutrition Services, answer phones, receive visitors, assist in the processing of National School Lunch applications, and assist in counting & claiming for special programs (ACE, JDC). Qualifications: Education/Certification: High school diploma or GED required Special Knowledge/Skills: Effective organizational, communication, and interpersonal skills Ability to work as a team member and willingness to cross-train with other office staff. Ability to operate computer and readily learn computer software package. Knowledge of Microsoft Office, Word, Excel, Access, Powerpoint Software. Proficient skills using computer keyboard and file maintenance Proficiency in use of calculator and office machines. Experience: Two years progressively responsible, diversified clerical office experience Major Responsibilities and Duties: Cafeteria Management and Food Preparation 1. General Office: Answer incoming calls, receive visitors, maintain all files, records, correspondence, meeting agenda, interacts with the public, nutrition staff, and LISD administration staff. 2. Attend annual training given by the Texas Department of Agriculture through the Education Service Centers each summer during Summer Workshop for Eligibility and Application Processing. Must annually read the sections of the Administrators Reference Manual on ******************** 3. Coordinate the Processing of Free/Reduced meal applications. Prioritize the processing of Free/Reduced applications, maintain direct certification list, maintain ACE list, maintain homeless list, maintain migrant list. 4. Investigate inconsistent and questionable meal applications and resolve issues within the allocated time frame. Review incomplete meal applications and contact parents, principals, campus secretaries to obtain information to complete them. Process all applications as per USDA regulations. 5. Submit media release at the beginning of the year. 6. Responsible for coordination between administration, principals and SNS office as to the collection of free/reduced meal applications. 7. Responsible for printing and mailing parent approval letters to all eligible households. Lufkin Independent School District Administrative Assistant to Director HR Services 8. Maintain proper free and reduced records necessary for auditing. 9. Organize the verification process. Maintain all records, letters, and responses from parents in response to the verification process. 10. Answer incoming calls; screen and route phone calls and mail. 11. Maintain confidentiality of employees and families. 12. Receive, sort, and distribute mail and other documents to department staff members. 13. Maintain organized filing system. 14. Payroll: Assist with payroll completing bi-weekly payroll for cafeteria substitutes and warehouse staff, summer feeding staff; monthly payroll for office staff in the absence of the assigned payroll person. 15. Work as a team member with all office, warehouse, and campus nutrition staff. 16. Collection of charges on student and adult accounts. 17. Assist as needed with processing of travel requests and travel vouchers. 18. Assist with purchase requisitions in the absence of the designated accounts payable person. 19. Assist in training. 20. Must complete CEUs as required by USDA annually 21. Interpret English to Spanish and Spanish to English as needed for potential applicants for employment, application for the lunch program, and for current employees with limited English proficiency. Also, in the event that an employee disciplinary action is needed, you may be called on to interpret or translate written documentation. 22. Aid in interviewing non-English speaking applicants for employment. Other 23. All other duties as assigned. Customer Care Skills 24. Provide professional communication with students, parents, community members, staff, and other professionals at all times. 25. Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to the appropriate staff. 26. Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of “going the extra mile” for others. 27. Ensure all requests for information are dealt with in an appropriate timeframe. 28. Create and maintain a welcoming, service-oriented environment toward all internal and external customers. Lufkin Independent School District Administrative Assistant to Director HR Services Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Computer, 10-key calculator, copy machine, fax machine and multi-line telephone. Ability to operate computer and readily learn computer software package. Knowledge of Microsoft Office 2010 Word, Excel, Access, PowerPoint Software. LISD computer software. Posture: Prolonged standing; frequent kneeling/squatting, bending/stoop, pushing/pulling, and twisting Motion: Repetitive hand motions. Prolonged use of computer Lifting: Frequent moderate lifting and carrying (15-44 pounds) Environment: Office setting; deal with parents, students and personnel daily. Very fast paced and busy environment. Mental Demands: Work with frequent interruptions; maintain emotional control under stress. Must be able to work under very stressful conditions, working with parents as well as staff; must be able to have a good communication with the general public as well as staff. Additional job information: Applying for this posting places your name in a pool of applicants who wish to be considered for this position. All applications will be reviewed. Not all applicats will be interviewed. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. FMLA regulations require all employers to post the updated FMLA notice. LISD reserves the right to not fill positions if it is determinated by the Superintendent to not be in the best interest of the district. Attachment(s): Administrative Assistant to Director (Application Processing).docx
    $30k-37k yearly est. 19d ago

  • Editorial Assistant

    Daily Grace Enterprises, LLC

    Administrative assistant job in Spring, TX

    The Editorial Assistant will serve The Daily Grace Co. by providing essential administrative, editorial, and organizational support to the Editorial Director and the broader editorial team. This role ensures that projects move smoothly through the publishing processfrom proposal to publicationby managing communications, organizing schedules, taking meeting notes, reviewing submissions, and assisting with content development. The Editorial Assistant will play a vital role in maintaining operational excellence, supporting editors and writers, and ensuring that every resource produced reflects TDGCs mission to equip disciples to know and love God and His Word. This position is ideal for a detail-oriented, proactive individual with a passion for books, theology, and Christian publishing who is eager to learn and grow within a fast-paced, collaborative environment. Job Qualifications: Bachelors degree in English, Communications, Theology, or related field required. 12 years of experience in an editorial, publishing, administrative, or related role preferred. Passion for books, Christian publishing, and the mission of The Daily Grace Co. Excellent organizational and administrative skills with a strong attention to detail. Clear written and verbal communication skills with the ability to maintain professionalism across departments. Ability to manage multiple projects and priorities with composure and flexibility. Basic familiarity with publishing or editing standards; knowledge of Chicago Manual of Style preferred. A willingness to learn and grow in editorial craft, project coordination, and theological understanding. Understand how AI integrates into your position Alignment with TDGCs mission, doctrinal statement, and brand voice (Sage archetype: wisdom, clarity, transformation). Job Responsibilities: Administrative Support Provide day-to-day administrative assistance to the Editorial Director and editors, including scheduling, filing, and correspondence. Prepare agendas, record meeting minutes, and track action items for editorial meetings and cross-department check-ins. Maintain editorial calendars, deadlines, and project documents within ClickUp and other systems. Support coordination of product timelines, ensuring all tasks and milestones are current and accurate. Editorial Process Support Assist editors in preparing manuscripts for review, formatting documents, and tracking edits throughout the developmental, theological, and copyediting stages. Proofread and edit materials as assigned to support editorial quality. Support metadata and product setup by gathering and organizing key information for marketing and design teams. Help manage version control for manuscripts, ensuring accuracy across drafts. Content Review & Research Read and evaluate submissions under the guidance of editors and the Editorial Director, providing summaries or recommendations. Conduct basic theological or market research to support new projects or proposals. Maintain awareness of current trends and voices within Christian publishing to support the teams acquisition and development goals. Cross-Department Collaboration Liaise with design, marketing, and supply chain teams to ensure timely movement of manuscripts and materials through each production stage. Assist in preparing and sharing materials for marketing campaigns, launch meetings, and internal briefings. Communicate clearly and proactively across departments to support smooth handoffs and eliminate bottlenecks. Learning & Professional Development Participate in team training, workshops, and theological development sessions to grow in editorial skill and biblical understanding. Learn and apply TDGCs editorial process, brand voice, and standards of excellence. Seek feedback and actively pursue professional growth within the editorial track. Other duties as assigned Benefits: This is a full-time (40-50 weekly hours) job which includes the following benefits! Full insurance package including health, dental, vision, basic life, and disability. Paid time off to volunteer with your favorite organization Annual raises and profit sharing based on company profitability and personal performance Three Weeks of Paid Time Off (PTO/Vacation) Thirteen paid holidays Annual employee celebration PTO for birthday and anniversary milestones 401(K) Retirement Eligibility Free company product + employee discounts! $1,000 annual match to a charity of your choice! *upon approval Up to one week of paid leave for an International Mission Trip
    $38k-48k yearly est. 17d ago

Learn more about administrative assistant jobs

How much does an administrative assistant earn in Laredo, TX?

The average administrative assistant in Laredo, TX earns between $22,000 and $44,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average administrative assistant salary in Laredo, TX

$31,000
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