Administrative assistant jobs in Largo, FL

The Executive Assistant to C-Suite/Chief of Staff is an exempt position critical in supporting C-Suite Executive and assisting with overseeing the organization's operations. This position serves as a key advisor and right-hand person to the C-Suite Executive, responsible for driving strategic initiatives, enhancing organizational performance, facilitating communication across departments, fostering innovation, and ensuring smooth execution of the company's vision by overseeing projects and aligning teams to achieve organizational goals. Representing executives to others, arranging travel and correspondence, scheduling meetings, and providing information management support. Critical responsibility will be to limit overload to ensure communication lines are fast and effective and all incoming and outgoing correspondence is properly routed or handled in a timely and professional manner. Executive Support & Communication: Serve as the primary point of contact for all professional communication on behalf of C-Suite executive. Draft and proofread high-volume emails, letters, and professional documents. Coordinate with internal and external stakeholders for seamless communication. Manage the C-Suite's calendar, meetings, appointments, and travel arrangements. Ensure the C-Suite is fully prepared for meetings and engagements. Supervise a team of four admins, delegate tasks, and ensure project deadlines are met. Strategic Planning & Operations: Collaborate with the C-Suite and executive team to develop and implement strategic goals. Align initiatives with the organization's mission and long-term vision. Prepare progress and outcome reports for stakeholders. Guide, coach, and evaluate staff performance while implementing capacity-building initiatives. Project & Performance Management: Oversee planning, execution, and completion of key projects within scope, time, and budget. Implement agile project management frameworks to improve operational efficiency. Develop and monitor key performance indicators (KPIs) to track organizational progress. Lead the implementation of performance management systems to enhance overall efficiency. Oversee monthly data reporting to ensure accuracy and timely deliverables. Skills & Technical Proficiency: Strong communication, writing, and public relations skills. High attention to detail and ability to thrive in a fast-paced environment. Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive, PowerPoint) and cloud-based tools such as Dropbox, DocuSign, and Adobe. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. 5+ years of experience in executive support, strategic planning, or operations management. Proven experience in a leadership or Chief of Staff role within a fast-paced organization. Strong leadership, decision-making, and problem-solving abilities. Experience managing and mentoring teams, with a focus on performance and efficiency. Proven ability to manage relationships with internal and external stakeholders. Experience overseeing projects and driving organizational efficiency. Excellent verbal and written communication skills, with experience drafting high-volume professional correspondence. Ability to multitask, prioritize, and work under pressure in a fast-paced environment. High attention to detail with strong analytical and organizational skills. Aptitude for learning and adapting to new technologies and software. Job Type: Full-time Pay: $80,000 to $90,000 Benefits: Health insurance Paid time off Holiday Pay Dental insurance Life insurance Vision insurance Schedule: 40-50 Hour/Week/Weekend availability Work Location: In person (Full time Onsite only)(Not a remote position)

LHH Recruitment Solutions has partnered with an organization in Tampa, FL to find an experienced Executive Assistant. Benefits include medical, dental, vision, paid time off, gym access, and access to a 401(k) plan with company match. Location: Tampa, FL Schedule: Hybrid Salary: $75,000 - $80,000 annually Responsibilities: Supports the CEO with managing an active calendar and planning complex travel arrangements. Prepares and processes correspondence, including letters, reports, memos, emails, and articles of interest to industry. Plans for internal and external meetings and lunches. Some personal assisting duties. Background: Minimum 5 years of experience supporting a C-Suite executive Bachelor's degree strongly preferred

We are seeking a detail-oriented On-Site Administrative Assistant to work closely with the Licensed Community Association Manager (LCAM), Board of Directors, and community members. This role is perfect for an organized professional with excellent communication skills and a proactive attitude. Responsibilities: - Communication: - Answer incoming calls, assist callers, and forward messages to LCAM, board members, or maintenance staff as necessary. - Greet and assist guests in the management office, ensuring a positive experience. - Provide support to legal counsel and real estate agents as instructed by the LCAM. - Work Orders and Records: - Prepare and dispatch work orders based on service requests, and maintain the computerized work order system. - Type and manage violation letters, organize unit owner files, and handle correspondence. - Maintain records for the gate entry system, serving as the system administrator. - Coordinate application processes for new residents, provide welcome packages, and assist in new owner orientation. - Meeting Support: - Attend Board of Directors meetings as required, take minutes, and submit for review by the LCAM. - Prepare notices for meetings under LCAM supervision and coordinate mass mailings for the Association. - Office Management: - Order office supplies, process incoming mail, and manage invoices with LCAM approval. - Maintain up-to-date emergency contact information and update the Association's Information Sheet. - Provide change of address information for residents. - Vendor Coordination: - Coordinate with vendors, contractors, and other service providers as authorized by the Board and LCAM. This position plays a crucial role in supporting the daily operations of the community association, ensuring smooth communication, accurate record-keeping, and efficient administrative processes. Requirements Qualifications: Previous experience in administrative roles or property management is preferred. Proficient in MS Office Suite and comfortable working with computerized systems. Ability to work independently. Excellent organizational and multitasking abilities. Strong communication skills, both written and verbal. Ability to maintain confidentiality and handle sensitive information. Education and Experience: High School/GED or equivalent 1 year in property management experience or office administration experience (preferred) Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Nusens USA is a niche construction company dedicated to providing specialized containment system services coast-to-coast. We are not a sub-contractor - we self-perform all of our services. We are searching for a dedicated and detail-oriented Administrative Assistant / Bookkeeper to join our team full-time. This role requires a strong foundation in administrative work, as well as practical experience in accounting and finance. This is a full-time in-office position. Nusens is truly a dynamic work place which requires self-motivated people. The ideal candidate is flexible, proactive, and has a passion for keeping things organized and running smoothly. If you are someone who thrives in a dynamic environment and enjoys wearing multiple hats, we'd love to hear from you. Your Role: Answer incoming calls, take messages, and greet visitors and clients Maintain office organization, supplies, and equipment to ensure day-to-day functionality Order office and kitchen supplies, keeping tabs on inventory and keeping everything well-stocked Handle accounts payable and accounts receivable Record daily financial transactions and assist with bookkeeping tasks Generate invoices, credit memos, and other accounting documents Assist with documentation, data entry, and internal reporting Support the team with various administrative tasks and projects as needed Qualifications: Minimum of 3 years of relevant experience (required) Proficient in QuickBooks (required) Solid working knowledge of Microsoft 365 (Word, Excel, Outlook, Teams, etc.) Strong multitasking and time management skills Demonstrated ability to work independently and prioritize effectively Excellent written and verbal communication skills Strong attention to detail and high level of accuracy Positive attitude and team-oriented mindset Professional phone etiquette and client service experience Valid driver's license (required) Spanish language skills are a plus We Offer A collaborative and supportive team environment Competitive salary based on experience Opportunities to grow and expand your role over time

The Associate CMO is responsible for assisting the Tampa CMO in improving clinical outcomes for internally tracked performance improvement data and publicly reported outcomes. The Associate CMO assists the CMO in performance improvement, risk management, continuing medical education, medical staff office, medical school affiliation(s) and residency programs. The Associate CMO serves as physician advisor to the Case Management staff and serves as physician liaison to promote appropriate utilization of resources by the medical staff. Performance improvement efforts will result in improved service for patients, medical staff members and lower cost. Leads in the continuing adoption of evidence-based medicine by the medical staff and the protocols that come with evidence based model approach. Provides counsel and physician perspective at senior leadership discussions and action plans related to business growth, service expansions/changes, improvements, new service offerings inclusive of all operational and strategy decisions. Serves as a clinical leader to the hospital?s medical staff providing guidance in case management, appropriate levels of care for patients, efficient utilization of resources, and enforcing compliance with laws and organizational policies. Utilizes performance improvement measurements to continually implement practice/protocols that enhance clinical quality standards and to establish the hospital?s standing at the top of publicly reported measures. Works with the medical staff and applicable departments or leaders to provide cost effective solutions for various medical equipment without compromising patient safety. Works with medical staff to obtain appropriate documentation and assist case management with clinical interpretation necessary to ensure appropriate payment for services rendered are received and third-party payer denials are minimized. Facilitates, coordinates, and oversees the expansion of the hospital into long-term, profitable and clinically beneficial relationships with medical schools while developing and overseeing applicable residency program(s). Continually enhances medical knowledge through a regular program of reading, research, seminar attendance, and active membership in professional associations. Attends and adds value at applicable meetings by providing counsel and relaying a physician perspective. Represents the hospital to the external market, as well as, building community relationships. Actively leads in physician recruitment and retention strategies and activities. Completes annual quantifiable review of the service provided by each executive contract in place with the hospital for the board quality committee. Oversee the medical staff office function insomuch that data necessary for the medical staff and board are prepared to make decisions relative to privileges and credentials. EDUCATION AND EXPERIENCE REQUIRED: Doctor of medicine or Doctor of Osteopathic Medicine Six years professional, post-residency experience in direct patient care 3-5 years in a leadership role within a medium to large integrated health system EDUCATION AND EXPERIENCE PREFERRED: Master?s Degree in Health or Business Administration Six (6) years in a medical staff leadership role within a medium to large integrated health system LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED: Current unrestricted license to practice medicine in the state where facility located Certified by the American Board of Medical Specialties in respective specialty

SummaryThe Executive Administrative Assistant will play a critical role in supporting the Executive Manager -Program Management for Future Vertical Lift (FVL), a key initiative at GE Aerospace focused on developing cutting-edge technologies for next-generation military and commercial aircraft. In this role, you will manage the Program Manager's schedule, coordinate travel arrangements, and handle expense reporting to ensure seamless day-to-day operations. You will also assist with program-related administrative tasks, including preparing meeting agendas, tracking key deliverables, and maintaining confidential records. As a trusted partner, you will facilitate communication between the Program Manager, cross-functional teams, and external stakeholders, ensuring alignment with program priorities and milestones. This position requires exceptional organizational skills, attention to detail, and the ability to adapt to a fast-paced, dynamic environment while upholding GE Aerospace's mission to define the future of flight. Location : This is an onsite in office Clearwater, FL opportunity.Job Description ESSENTIAL RESPONSIBILITIES: Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements. Provides a bridge for smooth communication between the leader's office and internal departments; Able to maintain credibility, trust and support with senior management. Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. Maintain filing and records management systems and other office flow procedures which may be confidential. Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment within budget constraints Helps support community responsibility events/activities. Able to identify the necessary credentials to ensure proper access to employees, both US and Foreign Nationals, as well as visitors, to protect GE Proprietary information and comply with government regulations. Knowledge of point of contacts and tools for all requests. Facilities coordination: manage new hire working space, office moves, update floor plans, report building issues and communicate as necessary. Maintain office equipment, report any issues or request service to keep equipment operation. Custodian of organization resources. Demonstrated ability to manage contacts using Outlook to conduct up-to-date database entry, track and manage highly classified correspondence, and facilitate relationships with key stakeholders. Helps keep organization charts, phone lists, and birthday lists up to date. QUALIFICATIONS: High school diploma / GED This position requires U.S. citizenship status. Location : This is an onsite in office Clearwater, FL opportunity. Experience: Minimum of 5 years' experience as an Executive Administrator. Technical Skills: Min of 5 years experience: Strong expertise in calendar management and scheduling. Comprehensive knowledge of office management practices and modern communication technologies. Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook). Skilled in data reporting using Excel, Access, and other data analysis tools. Experience with database management, including accurate data input and updates. DESIRED CHARACTERISTICS: Self-Starter, proactive, able to work independently, able to maintain confidentiality and handle matters discreetly. Effective time management and organizational skills; able to balance multiple priorities. Able to effectively interact and communicate with senior level management, corporate contacts and external customers. Excellent interpersonal, verbal and written communications including strong grammatical skills. High attention to detail. Able to quickly identify and prioritize goals and uses resources. Able to create solutions and meet deadlines, while considering both strategy and efficiency. Team player with strong interpersonal skills, capable of working within a globally diverse team across different time zones and businesses. Ability to adapt to changing priorities and schedules based on business demands. This includes availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events. The base pay range for this position is $33.65 per hr. ($70,000.00 annually) - $38.46 per hr. ($80,000.00 annually). The specific pay offered may be influenced by a variety of factors, including the candidate's experience, education, and skill set. This posting is expected to close on 01/30/26. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time -off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or prog rams (i.e., is a “Sponsor”). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. #LI-KS1 This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). Additional Information GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Details The Administrative Assistant to the Vice President for Marketing and Communications provides high-level administrative, operational, and analytical support to ensure the efficient and effective functioning of the Office of Marketing and Communications. This position supports the Vice President and marketing senior leadership team in managing day-to-day operations, coordinating civic and university partner engagement, maintaining divisional budgets and analytics, preparing board and cabinet materials, and tracking strategic priorities tied to institutional goals. Duties and Responsibilities Executive and Administrative Support * Manage the Vice President's daily calendar, appointments, and scheduling logistics with a high level of accuracy and confidentiality. * Coordinate meeting preparation, including agendas, briefings, background materials, and follow-up actions. * Anticipate information needs, prepare briefing materials in advance of meetings, and ensure the Vice President is thoroughly informed and prepared. * Draft, edit, and proofread correspondence, memos, reports, and presentations for internal and external audiences. * Manage travel arrangements, reimbursements, and procurement card reconciliations in compliance with university policies. * Maintain organized digital and physical filing systems for correspondence, contracts, and institutional records. * Willingness to embrace new technologies and innovative organizational practices. * Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. Budget and Operations * Track and reconcile the division's operating budget, including invoices, purchase orders, and vendor contracts. * Prepare monthly budget and variance reports; assist with forecasting and resource planning. * Liaise with Finance and Procurement on purchasing, compliance, and reporting needs. * Support the Vice President in ensuring that fiscal and operational processes align with institutional priorities and policies. * Assist in identifying process improvements and digital tools that enhance efficiency, tracking, and reporting accuracy across the division. Board, Cabinet, and Institutional Reporting * Assist in preparing executive-level reports and presentations for the President's Office, Cabinet, and Board of Trustees. * Compile divisional performance data and key performance indicators (KPIs) for monthly and quarterly review. * Coordinate timelines, gather inputs from team leads, and ensure all reporting deliverables meet quality and accuracy standards. * Support the creation of visually engaging presentations and dashboards that communicate outcomes and impact. Public Affairs Support * Provide project support senior leaders within the division as directed by the VP of Marketing and Communications. * Assist with logistics, scheduling, and materials preparation for media relations, crisis communication, and public affairs initiatives. * Support communications tracking and media monitoring efforts, ensuring follow-up and documentation of key outcomes. * Help coordinate messaging, speaking engagements, and event preparation for university leadership and community representation. * Maintain confidentiality and professionalism in handling sensitive institutional and media matters. Civic and Community Partner Engagement * Coordinate logistics and follow-up for the Vice President's participation in civic, community, and industry partnerships * Maintain a calendar of civic, donor, and community events where the Vice President or division is represented. * Track engagements and ensure timely follow-up, briefings, and communications with external stakeholders. * Support preparation of talking points, bios, and event summaries related to civic and community representation. Strategic Initiatives and Project Tracking * Support implementation and tracking of divisional strategic priorities and the Vice President's 90-day and annual plans. * Coordinate divisional planning and goal-setting sessions; monitor progress on key initiatives and institutional deliverables. * Maintain project trackers and assist in follow-up on action items resulting from cabinet, leadership, and cross-divisional meetings. * Collaborate with Marketing and Communications managers to gather data and updates for strategic dashboards and reports. Internal Communications and Team Operations * Serve as a central point of contact for the Office of Marketing and Communications, ensuring seamless communication flow within the division. * Support planning and logistics for team meetings, retreats, and recognition events that foster culture, collaboration, and morale. * Coordinate staff recognition, professional development, and team-building initiatives that reinforce the division's culture of creativity, collaboration, and shared purpose. * Draft and distribute internal division announcements and project updates on behalf of the Vice President. * Assist with onboarding of new employees and maintenance of team rosters, contact lists, and shared resources. Qualifications Required: * Associate's or Bachelor's degree (business administration, communications, or related field preferred). * Minimum of 3-5 years of progressively responsible administrative experience supporting senior executives or managing office operations. * Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Teams, SharePoint); comfort with analytics and project management tools. * Excellent written and verbal communication skills, with a strong eye for accuracy, detail, and professional presentation. * Proven ability to handle confidential information with discretion and sound judgment. * Demonstrated ability to interact professionally with senior executives, trustees, media representatives, and community partners. * Exceptional discretion, diplomacy, and judgment in managing sensitive and confidential information. * Strong organizational skills, time management, and ability to manage multiple priorities in a fast-paced environment. Preferred: * Experience in higher education, nonprofit, or marketing/communications environments. * Budget and financial management experience, including forecasting and expense tracking. * Familiarity with data analytics or KPI reporting. * Demonstrated ability to coordinate events, civic engagements, or community partnerships. Ideal Candidate Profile The ideal candidate is a proactive, resourceful, and detail-oriented professional who takes pride in anticipating needs and creating order out of complexity. They thrive in a fast-paced, creative environment and are energized by supporting a dynamic, high-performing division. They possess exceptional judgment, professionalism, and interpersonal skills, and they bring a calm, solutions-focused approach to challenges. They are a cultural ambassador-someone who supports the Vice President's servant-leadership style and helps foster a joyful, collaborative, and high-trust team culture within the division. The ideal candidate thrives in an environment where no two days are alike-balancing executive precision with flexibility, tact, and creative problem-solving. They are energized by being a trusted partner to leadership, a reliable point of contact for the campus community, and a behind-the-scenes force in advancing UTampa's national reputation and civic presence. Core Competencies * Professionalism and integrity * Strategic organization and attention to detail * Communication excellence (written, verbal, visual) * Initiative and independent judgment * Collaboration and relationship-building Additional Information * This position reports directly to the Vice President for Marketing and Communications. Required Attachments Please be sure to attach all required documents listed below in the attachment section at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule * This is a full-time, on-campus position based in the Office of Marketing and Communications. * Monday through Friday, 8:30 a.m. to 5:00 p.m. * Summer: Monday through Thursday, 8:00 a.m. to 5:30 p.m. * Occasional early morning, evening, or weekend hours may be required to support events or board/civic engagements. The University of Tampa offers great benefits to include: * FREE Tuition * Generous paid leave * Wellness initiatives * 100% Employer-Funded Health Reimbursement Account * 100% Employer-Paid Short & Long Term Disability Insurance * 100% Employer-Funded Employee Assistance Program * Discounted On-Campus Dining Meal Plans * FREE On-Campus Parking * Access to Campus Amenities (pool, library, campus events and more) * Fitness Center * Pet Insurance * Flexible Spending Accounts * And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.

This platform is solely for advertising jobs. To apply, please submit a cover letter, resume, and the Current State of Florida Application and Addendum (available at *************** ) in one PDF file to **********************. All three documents are essential for your application to be considered. Position Title: Administrative Assistant II County Funded Position Department: Mediation & Diversion Services Annual Salary: $40,867.56 Position #: 000168 FLSA Status: Included Pay Grade: 27 SUMMARY: Provide administrative support to the Mediation & Diversion department, including but not limited to maintenance of file systems, logging and recording files and compiling information. MINIMUM QUALIFICATIONS: EXPERIENCE: Three years of related experience. EDUCATION: Bachelor degree in legal studies, public/business administration, criminology, social work or similar field. SUBSTITUTIONS: Additional relevant experience may substitute for the recommended educational level on a year-for-year basis. Additional relevant education may substitute for the recommended experience on a year- for-year basis. ESSENTIAL DUTIES: Enter case data to generate documents for mediated agreements. Forward original agreements to judges for review and signature. Cover the reception desk on a rotating basis to maintain cohesive coverage at all times. Greet and screen the public, attorneys and mediators. Print a daily docket to assist with the appearance of parties, attorneys, and mediators for daily mediation conferences. Prepare mediators for scheduled events. Collect mediation fees, prepare receipt and record mediation fees. Receive, sort and route documents. Review, research and edit documents. Review case records, close out mediated cases. Refer self-represented litigants to case managers. Answer phones and provide telephonic customer service. Prepare manuals/documents per the request of the department director. KNOWLEDGE, SKILLS AND ABILITIES: Skilled in the use of Microsoft Office products, including Word. Ability to work collaboratively within department, other AOC departments and stakeholders. Ability to work independently and meet deadlines. Ability to organize complex data and information. Ability to communicate ideas clearly, concisely and logically, both orally and in writing with a diverse group of people both in-person and remote environments. Ability to exercise discretion in handling sensitive information. Incumbent must be professional in all regards. BENEFITS PACKAGE: Paid time off and holidays, comprehensive health insurance and life insurance with accidental death and dismemberment benefits, supplemental dental, vision, life, disability and hospitalization insurance, promotional opportunities, tuition-free college courses, participation in the Florida Retirement System (FRS), and 457 Tax Deferred Retirement Plan Parking subsidy may apply. NOTICE: Please note that future vacancies in this same classification may be filled as a result of this recruitment. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability. Requests for ADA accommodation to participate in the application/selection process, should be directed to **************. This platform is solely for advertising jobs. To apply, please submit a cover letter, resume, and the Current State of Florida Application and Addendum (available at *************** ) in one PDF file to **********************. All three documents are essential for your application to be considered.

Touchstone Caregivers provides essential in-home care for seniors, offering personal care, homemaking, respite care, and companionship. We are seeking compassionate and professional CNAs to join our team and provide quality care to our senior clients, while also transitioning into an office assistant role within the agency. Position Locations: St. Petersburg, Tampa, Lutz, Carrollwood, Westchase, South Tampa. Some availability throughout all of Pinellas, Pasco, and Hillsborough counties. Job Overview We are looking for qualified CNAs with a passion for caring for seniors and an interest in office work. This position will start with caregiving duties and transition into office support (50/50 split) with the potential to grow into a full-time office assistant role. Ideal candidates are dependable, reliable, and possess excellent communication skills. Caregiver Responsibilities -Assist clients with medication reminders -Help with ambulation, transfers, and mobility (using appropriate equipment such as walkers, gait belts, Hoyer lifts, etc.) -Provide personal care and hygiene support (bathing, dressing, etc.) -Support physical therapy exercises Plan -prepare meals, with assistance from clients when possible -Shop for clients or accompany them to the store -Perform light housekeeping tasks as needed -Report unusual incidents and respond swiftly in emergencies Office Assistant Responsibilities (part time position) -Use ClearCare software and Microsoft Office (training provided for ClearCare) -Assist in scheduling caregivers and organizing office operations -Support administrative tasks and maintain contractor files (including certifications) -Answer phones and make calls as necessary -Fluent Bilingual REQUIRED (English/Spanish) -Strong multitasking and organizational skills -attention to detail Caregiver Requirements -Proven caregiving experience -CNA or HHA Certification required -CPR Certification required -Knowledge of housekeeping and cooking with attention to dietary needs -Adherence to health and safety standards -Compassionate, respectful, and reliable -Strong time management and communication skills -High school diploma or equivalent -Fluent in English What We Offer -Competitive compensation -Flexible work schedule -Shifts near your location -Sign-up and referral bonuses If you are dedicated to making a positive impact on the lives of seniors and want to be part of a compassionate team, we would love to hear from you. To apply, visit **************************** complete an application or call ************.

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals. GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental, and Vision coverage. Job Summary: Report directly to the General Manager. The primary day-to-day purpose and focus of this position are largely dictated by the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures ** Monthly cell phone allowance provided GAT Airline Ground Support is an equal opportunity employer. We make hiring decisions based on business needs and the qualifications of each candidate, without regard to any legally protected status. We are a drug-free workplace and conduct random drug testing. Employment with GAT Airline Ground Support is contingent upon passing a drug screening, a 10-year criminal history background check, and maintaining a clean driving record. Proof of high school diploma or GED completion is also required.

The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Named one of the Best and Brightest Companies to Work For in the Nation in 2024, IMG Academy is the world's leading sports education brand, providing a holistic education model that empowers student-athletes to win their future, preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through an innovative suite of on-campus and online experiences: Boarding school and camps, via a state-of-the-art campus in Bradenton, Fla. Online coaching via the IMG Academy+ brand, with a focus on personal development through the lens of sport and performance Online college recruiting, via the NCSA brand, providing content, tools, coaching and access to a network of 40,000 college coaches The Athletic Administration Intern will Assist with research, coordination and operations of all Academy sport programs. Position Responsibilities: Support Associate AD's in research, development and implementation of initiatives across all Academy sport programs Liaise with Directors of sport programs in day-to-day monitoring, measuring and optimization of initiatives Assist and support research projects related to college recruitment, coach education, compliance, and student-athlete retention Assist with monitoring trends in international sport development and participation Assist to administer and analyze customer and staff surveys and recommended program improvements Actively participate as a support team member to Sport Directors Other responsibilities as assigned Adhere to all company policies, procedures, and business ethic codes Knowledge, Skills, and Abilities: Desire to learn and develop strong sports business skills A relationship-oriented individual with proven track record of successful professional relationships. Effectively and efficiently make progress on simultaneous projects Results-oriented with a consistent track record of delivery Detail oriented and intellectually curious Proficiency in Microsoft Outlook, PowerPoint and/or Canva Important Dates: February 13th: Applications close June 8th: Internship starts *subject to change July 31st: Internship ends *subject to change Recruitment Process: Tell us your story. In addition to your application and resume, please attach a word document and in 300 words max, share why you're interested in the role. What are the unique perspectives, abilities, and qualities you would bring to the role? What do you hope to learn? Video Interview with a Recruiter. If selected for next steps, you will be contacted by the recruiting team to schedule a video interview. Video Interview with the Hiring Manager. If selected to move forward, you will meet with the hiring manager and potentially 1-2 additional team members. Offer or Decline. If selected for the position, a recruiter will call to extend an offer. If you have not been selected, a recruiter will reach out to let you know #LI-NS1 Background Requirements: Requires a background check upon offer Requires a drug test upon offer Benefits: As a full-time member of our team, you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time roles. Comprehensive Medical, Dental and Vision Flexible Spending Account and Health Savings Account options 401k with an Employer Match Short Term and Long Term Disability Group and Supplemental Life & AD&D Gym Discount Program Pet Insurance Wellbeing Program and more! Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Get to know us better: ****************** ******************/careers IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Full-time Description Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

We are seeking a Full-time Orthodontic Office Receptionist who is friendly, reliable, self-motivated and highly organized. The candidate must be resourceful and able to multi-task in a fast paced environment. Job duties consist of, but are not limited to: Clerical duties and office operations (Phones, mail and payment processing), patient communication (Check-in/out). Qualifications: Outstanding written and verbal communication skills 3+ years of Experience in dental/medical scheduling Professional and positive demeanor with patients and other team members Computer Literate Knowledge of dental terminology is a plus Job Type: Full-time (34-40 per week) (On-site) Hours : 8:00am-5:15pm (M-TH) , 9:00am - 2:00pm (F) *NOTE: This is a FULL TIME position. The employee must be available to work the required employee hours. Benefits: 401(k) Paid time off Holiday Pay Employee discount Schedule: Day shift Monday to Friday Ability to commute/relocate: Local position in Clearwater, FL Education: High school or equivalent (Required) Experience: 1+ years of Administrative Assisting experience (Required) Competent in Microsoft programs/applications (Required)

Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: * Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. * Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. * Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. * Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. * Ensure fees are being paid at the negotiated rate. * Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. * Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. * Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. * Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. * Reset passwords and manage user accounts for insurance carrier websites per office requests. * Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. * Perform other duties, as assigned. Knowledge, Skills and Abilities: * Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. * Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. * Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. * Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. * Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. * Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. * Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. * Professionalism- Accepts responsibility for own actions; Follows through on commitments.

Job Code **4679** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=4679) **Ghostrock,** a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Junior Administrative Assistant.** **Position Responsibilities:** + Perform file management responsibilities per DoD & SECNAV policy. + Perform Time and Attendance functions for labor and reporting. + Maintain updated telephone directories and hurricane recall bills. + Control departmental appointment schedule for meetings & events. + Receive, procure & distribute Division supplies. + Manage/assist in daily mail processing and delivery for both incoming and outgoing mail. **Position Requirements:** + **_US Citizen_** + **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._** + High School Diploma or Equivalent. + A working knowledge of Microsoft Outlook, Word and Excel. + A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool. + Experience at Regional Maintenance Centers (RMC) is advantageous. VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.

Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values - honesty, integrity, loyalty and service - define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity Performs administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure. Ensures day-to-day activities are coordinated and EMG members are prepared for responsibilities. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position can be based in one of the following locations: San Antonio, TX, Phoenix, AZ, Charlotte, NC, Chesapeake, VA or Tampa, FL. What you'll do: Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention. Coordinates activities and ensures timely information flow for EMG assigned. Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives. Identifies topics that translate into prioritizing meeting planners, emails, people, and data. Delivers effective challenge to preserve EMG's time. May prepare/update presentations. Ensures accuracy and compliance with USAA presentation standards. Additionally, drafts internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners. As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality. Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms. Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables. Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting. Creates agenda, takes meeting minutes, documents follow up action items, manages attendees, delegates, and ensures all meetings have a clear purpose/agenda. In addition, coordinates schedules, meeting planners, dates and secures the content to be presented. Understands the importance of team culture for the EMG's organization. Prioritizes employee 1:1's, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination. Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members. Collaborates to formulate an effective transition plan that minimize/eliminate a negative impact for the incoming EA/EMG relationship. Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit. Ensures new hires are provided access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events. Manages travel and expense reporting timely and effectively. Additionally, manages team budget and confirms people leader adherence to individual budget plans. Responsible for maintaining inventory of office supplies with an expense management focused mindset. Maintains filing system for key documents. Generates reports requested by assigned EMG. Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: High School Diploma or General Equivalency Diploma required. 4 years directly related work experience. Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Word, Excel, Adobe, and Publisher. Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software. Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment. Ability to effectively build strong relationships and work with all levels within the organization. Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. What sets you apart: Experience managing the workload and calendars for multiple executives simultaneously and having the ability to be open and flexible with complex schedule requests and prioritizing meetings based on different priorities/tasks. Experience building relationships across the organization; able to learn and adapt to different personalities and priorities. Proactive mindset - anticipating changes and being adaptable. Comfortable communicating and collaborating with senior executives and a proven capability to work with discretion and high integrity. Advanced proficiency with Outlook, Concur and Microsoft Office applications (Excel, Word, Power Point) Experience with planning, organizing and executing team events What we offer:Compensation: The salary range for this position is: $ 63,590 - $121,530 . Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on USAAjobs.com. Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.