Administrative Assistant Jobs in Lauderhill, FL

Executive & Personal Assistant to High-Performance CEO (Miami-Based) Reports To: CEO To Apply (REQUIRED) Click on the link below: https://forms.clickup.com/**********/f/8cmn3f4-45374/RGUVLB60DKDEUY3DK3 About the Role: We are seeking an experienced, proactive, and ultra-organized Executive & Personal Assistant to support a high-performing serial entrepreneur, Mina Elias of Trivium. This is a hybrid role with a strong executive focus and a critical personal support component - ideal for someone who thrives in dynamic environments and brings both strategic thinking and operational execution. You'll manage schedules, complex travel, business operations, and household logistics - ensuring that life runs smoothly and efficiently on all fronts. Key Responsibilities: ✅ Executive Support Manage calendars, appointments, and high-level business logistics. Conduct inbox triage and handle sensitive communications with precision. Coordinate cross-functional meetings, track follow-ups, and assist in managing multiple business entities. Handle sales pipeline and deal execution (HubSpot, PandaDoc/Docusign). ✅ Lifestyle & Household Management Coordinate household staff, service providers, and maintenance schedules. Manage personal financial transactions and vendor relationships. Organize wellness and personal appointments, dining, events, and social plans. ✅ Travel Management Plan and book complex, luxury travel itineraries across multiple time zones. Optimize trips using loyalty programs, concierge bookings, and detailed agendas. Prepare contingency plans for high-end travel experiences. ✅ Project Management Lead and manage special projects from ideation to execution. Introduce and refine systems to increase efficiency (ClickUp, Slack, AI tools). Liaise with stakeholders to keep projects on track. Requirements: 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager. Working on-site in the companies 236 m² apartment in Down Town Miami. Monday to Friday 9am - 5pm Expertise in calendar management, travel planning, and high-level coordination. Tech-savvy with tools like GSuite, Slack, and CRM platforms. Discreet, trustworthy, and reliable with strong problem-solving skills. Experience working in a high-growth startup or entrepreneurial environment preferred. Must have a valid driver's license and own transportation. Why This Role: Salary $70k - $105k Health Insurance Anthem Blue Cross Platinum PPO - 0 Deductible 36 PTO's Each Year Work directly with a high-impact leader in a role that blends business and lifestyle. Room to grow into a Chief of Staff-style role. Travel and networking opportunities. Competitive salary with performance-based increases. To Apply (REQUIRED) Click on the link below: https://forms.clickup.com/**********/f/8cmn3f4-45374/RGUVLB60DKDEUY3DK3

Here at Grant Cardone Enterprises, it's our mission to reach all 8 billion people on Earth to improve their businesses, careers, finances, and relationships. That's a huge and worthy purpose, and we're looking for amazing people inspired to take massive action to help us achieve it. Our company was founded by private equity fund manager and creator of the 10X Movement, Grant Cardone. We've become one of the most trusted names in real estate, business growth, sales and marketing education, reaching over 5 million people worldwide. Grant prioritizes ethics, communication, results and massive action from everyone on our team, giving ambitious and action-oriented employees the chance to “write their own ticket” in their career as they help our clients succeed. Hours: Monday through Friday 8:20am-6pm, with Overtime requirements on some weekends for events. In this role as a Jr. Executive Personal Assistant, you will perform a variety of administrative tasks and support our company's executive-level personnel. Your responsibilities include in-depth calendar management, planning and booking travel arrangements, scheduling and coordinating both work-related and personal appointments, running miscellaneous personal errands, arranging daily meals, and keeping the executive informed on all the above at all times in an accurate manner. You will act as the point of contact among executives, employees, clients, and other external partners. As our Jr. Executive Personal Assistant, you'll be the right hand to our VP of Sales, tackling a variety of exciting and unique tasks. Here's a glimpse into your new role: Manage and optimize the VP's schedule to keep them on track, prioritizing meetings, events, and personal appointments with finesse. Plan and coordinate travel arrangements, from booking flights and hotels to creating detailed itineraries for seamless trips. Organize and execute personal and professional events, ensuring every detail is spot-on and the experience is unforgettable. Handle a wide range of personal tasks with discretion, including managing home-related projects, running errands, and more. Draft and edit correspondence, field calls, and ensure smooth communication both internally and externally. Assist with special projects and personal initiatives, bringing creativity and efficiency to everything you do. Required Skills A proactive and enthusiastic individual who thrives in a fast-paced environment and is eager to learn and grow. A keen eye for detail and a knack for managing multiple tasks without instruction or supervision. Proficiency in MS Office, Google Workspace, and other essential tools, with a love for exploring new tech. Excellent written and verbal communication skills with a friendly and professional demeanor. Ability to handle confidential information with the utmost discretion and integrity. In accordance with the Company's established pre-employment processes and Drug-Free Workplace program, your employment is contingent upon a negative drug screen and satisfactory background check. Cardone Enterprises is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Assistant Maître d' Department: Food & Beverage - Restaurant Operations Reports To: Maître d' Direct Reports: Assigned Restaurant Personnel Supports the Restaurant Manager by supervising restaurant staff and ensuring exceptional guest service and dining experiences in accordance with cruise brand standards and safety guidelines. Key Responsibilities Supervise, train, and evaluate restaurant staff in assigned dining venues. Maintain high service standards, ensuring guest satisfaction through daily table visits and personal attention to VIPs and special requests. Coordinate restaurant operations during events such as the Midnight Buffet and assist with scheduling and assignments. Monitor staff appearance, hygiene, and compliance with USPH and company policies. Assist with wine service and guest relations when necessary. Lead onboarding and mentoring of new team members. Track special occasions and ensure appropriate amenities are delivered. Support compliance with safety, environmental, and operational standards. Participate in meetings, training sessions, and other duties as assigned. Financial Responsibilities Control costs through proper use of resources and minimize waste. Ensure guest charges for premium services are applied accurately. Conduct spot checks to maintain stock quality and reduce loss. Leadership Responsibilities Monitor team performance, delegate tasks, and maintain service flow. Recommend staffing decisions and disciplinary actions as needed. Mentor and train team members for development and succession. Qualifications 5-8 years of hospitality management experience (shipboard preferred). Degree in Hospitality Management or related field preferred. Strong leadership, communication, and guest service skills. Experience with multicultural teams and dynamic environments. Basic knowledge of accounting and proficiency in MS Office. Fluent English required; additional languages (Spanish, French, German) a plus. Physical Requirements Must be able to stand/walk for long periods and lift up to 50 lbs. Full mobility and ability to participate in emergency drills required.

The Firm is seeking exceptional bilingual (Spanish) candidates for the full-time position of Administrative/Personal Assistant, part of the Administrative Team, reporting to the Office Manager. This person will be responsible for providing seamless administrative support to the Firm's five partners. Candidates must be meticulous in all they do, bright, and intellectually curious, possessing strong interpersonal skills, a great work ethic, and pleasant demeanor with a desire to excel. The ideal candidate will have prior experience in a comparable role. In addition, the candidate must have the maturity to use discretion and diplomacy, and possess the ability to make moderately complex decisions in managing projects, and in implementing process improvements in a fast-paced and demanding environment. Candidates must also display flexibility, humility, and adaptability, as well as the ability to be proactive and take initiative. A partial list of the Assistant's responsibilities includes: Managing partners' calendars, scheduling meetings, making arrangements for both personal and business travel. Answering inbound communications and screening communications for priority. Various ad hoc requests including occasional errands. Schedule/coordinate appointments with vendors and home staff if needed. Responding to urgent, spot requests from clients. Working hand in hand with other Executive Assistants and other departments within the firm. Collaborate with the team on the upkeep of the office and ensure the daily operations runs smoothly. Position requirements include: Candidates must have at minimum an Associate Degree (2 Year). 2 years of experience as a personal assistant, executive assistant or administrative assistant required. Must have knowledge of standard software packages and the ability to learn the company-specific software. English and Spanish fluency required, both written and verbal. The compensation package includes competitive salary, bonus potential, and a robust benefits package, including health insurance.

Job Type: Full-Time Salary: $15 to $25 per Hour depending on o experience We are looking for a Bilingual Warehouse Administrative Assistant to support our warehouse operations through effective administrative, inventory, and coordination tasks. The ideal candidate is detail-oriented, organized, and fluent in English & Spanish . This role is crucial for ensuring accurate documentation, inventory management, and smooth workflow across departments. Key Responsibilities: Process and organize warehouse-related documents such as purchase orders, shipping manifests, and inventory records. Maintain accurate records in both physical and digital formats. Ensure compliance with relevant warehouse regulations and procedures. Serve as a key point of contact between warehouse staff, suppliers, and customers to ensure smooth order fulfillment. Handle phone calls, emails, and inquiries related to warehouse operations. Coordinate with sales, logistics, and other departments to streamline operations. Accurately enter data into warehouse management systems. Generate reports on inventory levels, shipping volumes, and order fulfillment performance. Assist with scheduling, filing, and preparing reports or presentations. Maintain a clean and organized workspace. Qualifications & Skills: Bilingual fluency in English and Spanish is required. Previous administrative experience in a warehouse, logistics, or inventory-related role is preferred. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and warehouse management systems. Strong attention to detail and problem-solving skills. Excellent organizational and multitasking abilities. Strong verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced environment.

We're looking for a sharp, reliable Executive Assistant to support the leadership team of this private equity firm with offices in South Miami. If you're organized, proactive, and thrive in a fast-paced environment, this could be a great fit. What You'll Do: Handle admin tasks like calls, emails, mail, and filing Help manage calendars, schedule meetings, and events Be the go-to person for incoming communication and make sure it gets to the right people Help keep everything running smoothly behind the scenes Help stay on top of things in a busy, fast-changing environment What We're Looking For: 2 years of experience in administrative support work in a professional office Strong communication skills (written and spoken) Great at staying organized and keeping info private Professional, friendly, and comfortable working with all kinds of people Bachelor's degree is a plus, but not a dealbreaker If you're quick on your feet and ready to take on a key support role, we'd love to meet you.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Sesderma is a global dermatology brand rooted in science, innovation, and personalized skincare. With a strong presence in over 80 countries and a fast-growing e-commerce division in the U.S., we're committed to bringing high-quality skincare solutions to every customer's doorstep. As our digital presence continues to grow, we're looking for an E-commerce Assistant to join our Miami-based team and support the daily operations of our online platforms. This role is perfect for someone who is creative, analytical, and eager to work in a dynamic, beauty-driven environment. Key Responsibilities: Assist with the day-to-day management of our online store (Salesforce Commerce Cloud) and Amazon Vendor Central account Optimize product listings across platforms (images, SEO-rich copy, A+ content) Design digital assets for e-commerce campaigns, product pages, social media, newsletters, and Amazon Support the execution and optimization of Google Ads campaigns (Search, Display, Shopping) Collaborate with the Marketing and Creative teams to support online promotions and product launches Monitor campaign and platform performance, track KPIs, and help create performance reports Conduct competitive research and support pricing, inventory, and product updates Coordinate with customer service and logistics when necessary to ensure smooth order fulfillment Support creation, optimization and monitoring Email marketing strategies Requirements: 1-3 years of experience in e-commerce, digital marketing, or related field Proficiency with Amazon Vendor Central, Google Ads, Google Analytics platforms Strong design skills and proficiency in Adobe Creative Suite (Photoshop, Illustrator) or Canva Experience with Salesforce Commerce Cloud or similar CMS/e-commerce platforms Working knowledge of SEO best practices and digital ad metrics Strong attention to detail, organizational skills, and ability to multitask Passion for skincare, beauty, or wellness is a plus Nice to Have: Experience with Mailchimp or other email marketing platforms Basic HTML/CSS knowledge Bilingual (English/Spanish) Why Join Us? Be part of a fast-growing global brand with innovation at its core Work in a collaborative, creative, and supportive environment Enjoy employee discounts on cutting-edge skincare products Opportunities for growth and learning in the digital marketing and e-commerce space Benefits: Employee discount Health insurance Schedule: 8 hour shift Monday to Friday Work Location: In person

Talent Assistant - Hybrid, Full Time - Miami, FL ADDITION is a leading, digital-focused talent management company with remote employees based in Los Angeles CA and Florida. We are in the process of relocating our headquarters to Miami FL and seeking a Talent Assistant to join the team working in the office 2-3 days a week and remotely 2-3 days a week. The role will be fully remote at the beginning pending CTO's move date to Miami in summer 2025. Since our inception 12 years ago, we have been leaders in talent representation of both long-form and short-form, video content creators in the genres of automotive, beauty/fashion, comedy, culinary, culture/multi-culture/pop-culture, DIY/crafting, family, food reviews, gaming, home renovation, lifestyle, music, parenting, pets, photography, sports/fitness, STEM, tech, travel and wellness/meditation. The Talent Assistant should have experience working in a fast-paced environment and be self-motivated to work remotely. Any experience working with talent, celebrities, athletes is a huge plus. Candidates must be available Monday through Friday via email and cell (monthly stipend provided) from the hours of 9:30 a.m. est. to 6:30 p.m. est. due to coordination with the LA based team (start and end time subject to adjustment). The ideal candidate is someone who wants to grow into a Talent Manager on our team-based model. We reward loyalty, promote from within whenever possible and will train and provide incentives towards that goal. Responsibilities: Researching, targeting, identifying and recruiting new talent into the ADDITION roster at the direction of the team and based on established criteria Closely working alongside the LA-based Talent Associate and LA-based Talent Coordinator on a variety of day-to-day artist support and administrative services such as: Talent development of current roster, brand outreach & campaign execution Coordinating logistics and travel accommodations for clients, talent managers and founders/CEO/CTO, including but not limited to, video shoots, paid appearances, press events, meetings, calls, video conferences Managing the schedule of specific talent and ADDITION team members based in FL on a daily basis Assisting with accounting needs such as gathering information for invoicing as well as T&E reporting for talent and managers Updating talent bios and content examples for sales and content pitches Assisting in the preparation of internal tracking reports and external post campaign analysis Helping to define, develop and execute talent's content, personal brand and licensing initiatives Providing talent and team support on branded content projects Prioritizing and managing time-sensitive deliverables on a daily basis Collaborating with talent's freelancers and staff as needed Scouting for interns during ADDITION's intern hiring periods Keeping clear communication and reporting to LA-based Talent Coordinator on progress, questions, etc. Supporting FL based Chief Talent Officer and CEO in all aspects of their jobs Requirements: Bachelor's Degree preferred Resides in the Miami area Previous support personnel experience Active on all social media, video platforms and applications General knowledge of top creators/influencers on each of the social media, video platforms and apps. Exceptionally strong writing skill, attention to detail and organizational skills Proficient with Microsoft 365 Suite and Google Suite Valid driver's license and working vehicle Desire to learn the digital world of entertainment and talent representation Compensation: Compensation is commensurate with experience and is competitive Candidates are eligible for discretionary bonus Monthly internet and mobile phone stipend Company sponsored medical, dental, vision and ADD benefits, vacation, PTO and holidays after probationary period is met 401k with company match percentage after probationary period is met Please send resumes to ***********************. The initial interview will be via Zoom and in-person final interviews will be conducted between 6/2 and 6/4/2025 in Miami.

We're working with a fast-growing event services group in Boca Raton that is expanding their internal team and hiring a full-time Administrative Assistant to support operations, logistics, and purchasing functions. This is a great opportunity for someone eager to build a career in event production, trade shows, or project coordination. This team is known for its collaborative culture and hands-on environment-perfect for someone who thrives in a fast-paced setting and enjoys working across departments to keep projects running on time and on budget. Key Responsibilities: Provide administrative support across operations, logistics, and purchasing teams. Create, manage, and track purchase orders through their full lifecycle. Help with scheduling and coordinating internal meetings and timelines. Monitor production schedules, shipping logistics, and vendor communications. Analyze project progress and report updates through tools like Salesforce. Assist with reconciling post-project invoices and tracking cost variances. What You Bring: Bachelor's degree or equivalent experience. At least 6 months of administrative experience in a fast-moving environment. Strong organizational skills and attention to detail. Ability to communicate clearly across departments and with external vendors. Proficiency in Microsoft Office Suite; comfort with Salesforce and Mac is a plus. Positive, proactive attitude and interest in learning the business of events. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

EDSER Labs is a cutting-edge company that combines traditional craftsmanship with innovative production methods to create customized and scientific orthotics. We have developed patented advanced systems to offer professionals the highest level of service in orthotic preparation. Role Description This is a full-time on-site role for an Administrative Assistant located in Miami, FL. The Administrative Assistant will be responsible for providing administrative support, handling phone calls with professionalism, communicating effectively, assisting executives with administrative tasks, and utilizing strong clerical skills. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Strong Clerical Skills Experience in office management or administrative roles Proficiency in Microsoft Office Suite Ability to multitask and prioritize tasks Detail-oriented and organized mindset

Responsible for maintaining appraisal records and preparing reports for various Board Committees including Credit Committee, Risk & Compliance Committee and Board of Directors' Meeting. Expected to provide secretarial support for the Credit Department as well as maintain extensive communication with the Chief Credit Officer and Credit Managers. As Secretary to the Credit Committee, employee will be responsible for preparing the meeting minutes. Responsible for processing background reports such as credit reports, tax verification, Mari reports, Lexis Nexis and DNB reports, as well as preparing credit references. JOB CLASSIFICATION INFO ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and any other duties assigned by the Chief Credit Officer and/or Credit Manager: • Monthly, update the Bank's loan database with current information on loan balances, loan and geo codes, risk rating components and classified/criticized assets strategy reports. • Prepare and package monthly reports for Board Credit Committee and Risk & Compliance Committee (credit section). • Maintain a list of loans that qualify for CRA purposes. Prepare respective reports for CRA committee. • Order appraisals, maintain records of appraisals, appraisal reviews and appraisal concentration reports. • Gather and maintains vendor information. • Maintain log of all approved credits. • Prepare credit references (VOD and VOM). • Process requests from Officers and analyst to obtain credit reports from Equifax, D&B, Lexis Nexis and others, and process 4506-T Forms. • Provide secretarial support for the Credit Department; compose and distribute letters, memos and other correspondence as requested, schedule meetings and seminars, makes appointments, and prepare expense reports. • As Secretary of the Credit Committee prepare meetings' minutes and keeps them from properly filed • Prepare Charge Off Reports. • Report problem loans to collection agency. • Maintain in proper order all documentation relating to Regulation O and W. • Maintain extensive communication with Credit Managers and Chief Credit Officer. • Provide necessary support to Chief Credit Officer, lenders and credit analysts. • Assist to the different Credit Committees at Board and Management level. SUPERVISORY RESPONSIBILITIES No supervisory duties. BSA COMPLIANCE Each employee is required to uphold the Bank's compliance with the Bank Secrecy Act and Anti-Money Laundering policies and procedures. Specific functions in the Bank take into consideration the awareness of unusual or suspicious situations that are relevant to the banking division to which I will be assigned. COMPETENCIES - Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Uses reason even when dealing with emotional topics. - Interpersonal Skills - Focuses on solving conflict, not blaming, Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control. - Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification. - Written Communication - Writes clearly and informatively; Presents numerical data effectively. - Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment. - Ethics: Treats people with respect; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. - Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; - Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. - Cost Consciousness - Works within approved budget; Conserves organizational resources. - Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. - Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position. - Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE • AA in business administration or equivalent; and at least 3 years related experience and/or training; or equivalent combination of education and experience • Proficient in verbal and written communication skills • Proficient Excel, Word, Power Point, Access and other applications in order to create reports, charts, spreadsheets and presentations for statistical reporting purposes. • Bilingual (English/Spanish) is highly desirable. • Must be accurate and detailed oriented. • Work involves reading and concentration via typing and proofreading activities. • Good communication skills both verbal/written OTHER SKILLS AND ABILIITIES • Strong analytical skills • Excellent written and verbal communication skills. Fluency in English and Spanish (reading, written & spoken). • Demonstrated ability to resolve complicated issues as they arise • Proven organizational skills and demonstrated ability to prioritize and multi-task • Able to conduct research projects with minimal supervision/guidance. • Able to identify and resolve problems in a timely manner • Able to exhibit objectivity and openness to others' view; welcome feedback, and contribute to building a positive team. • Good interpersonal, communications and organizational skills • Able to work on diversified projects while meeting deadlines. • Work with integrity and ethically upholding organizational values • Able to plan and organize work schedules, and task activities. • Any other duties/task assigned as needed LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, instructions, correspondence, memos, technical procedures, or governmental regulations; able to write reports, business correspondence. Able to effectively present information and respond to questions from groups of managers, employees and as well as outside contacts. ENGLISH LANGUAGE Ability to speak, understand, read and write English at an advanced level. FOREIGN LANGUAGE Ability to speak, understand, read and write Spanish is desirable but not required. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals, compute rate, ratio and percent. COMPUTER SKILLS Strong computer skills including extensive experience with MS Office applications including Word, Excel, & PowerPoint WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work involves reading and concentration via typing and proofreading activities The noise level in the work environment is usually moderate. PHYSICAL DEMANDS While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to stand; walk; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. INTECREDIT BANK IS AN EQUAL OPPORTUNITY EMPLOYER

JOB TITLE: Part-time - Administrative Assistant REPORTS TO: Regional Director Director of Administration COMPANY INFORMATION: IFPI represents the music recording industry worldwide. Headquartered in London, our role is to advocate for the interests of our member record companies across the globe. IFPI is the leading data provider to the global music industry, producing several global industry authoritative reports with a focus on delivering insightful analysis for our members. IFPI's other principal activities include content protection and litigation, government representation and global communications and public relations. As well as the London HQ, IFPI has regional offices based in Brussels, Singapore, Beijing, Miami, UAE, Kenya and Vietnam. The Miami office is responsible for promoting the recorded music agenda across the Latin American & Caribbean region, while working closely with the global team based in London. JOB PROFILE: The Part-time Administrative Assistant - Latin America will be based in the Miami office. While the key responsibilities of the role are outlined below, overall the Part-time Administrative Assistant role will be focused on ensuring effective communication and follow-up with IFPI's member national groups, music licensing companies and other key industry players, as requested by IFPI Latin America management team. This role requires a self-starter with ability to adapt quickly to changes in the environment. KEY RESPONSIBILITIES: Support the Latin America office team with coordination of meetings, travel and lodging requirements for both, in-town and meetings held abroad. This includes coordinating calls, Zoom and in-person meetings. Work closely with Director of Administration in general office management and other ad-hoc administrative duties, including assistance with processing expense reports. Maintain close follow-up with IFPI members across the region and headquarter office on projects and other requested information to meet specified deadlines (monthly, quarterly). Work closely with Regional Director to coordinate industry related communications. Assist with PowerPoint presentations aligned with established formats. This role requires a self-starter with the ability to adapt quickly to changes in the environment. KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED: The ideal candidate should have experience in working for a fast-paced environment, with experience of delivering exceptional client service, working closely to deliver against both client and company objectives. The candidate should possess the following competencies: Excellent written communication skills, including very good command of written and spoken English and Spanish (Portuguese an advantage). Strong interpersonal skills - ability to understand the needs and communicate effectively within the team and with IFPI members with close attention to detail. Experience in producing high quality presentations via PowerPoint, in line with meeting requirements. Knowledge of the music industry is advantageous but not essential. ATTITUDE REQUIRED: The music industry is a fast-paced and highly dynamic environment. We are looking for candidates who thrive in this environment and able to deliver high quality work. A significant part of this role will include working independently and with a remote team - candidates should have either experience of or an appreciation of the challenges of working with a remote team and be able to build and maintain relationships remotely. APPLYING FOR THE POSITION: Candidates should demonstrate that they meet specifications set out above and can prove that they have the right to work in the US. Due to the need to fill this role swiftly, applications will be reviewed on a rolling basis, and we reserve the right to close this advert before the confirmed closing date when we receive sufficient applications. Closing date for applications: 31 May 2025 Interview Process: We will, having reviewed applications on a rolling basis, seek to conduct interviews with candidates via online or in person. In order to process job applications, IFPI collects personal information submitted by applicants. By applying for this role, you are consenting to that processing. All personal information is processed in line with our privacy policy set out at ************************************** EEO Statement IFPI is committed to equal opportunities and welcomes colleagues from a diverse range of backgrounds. A significant part of this role will include working independently and with a remote team - candidates should have either experience of or an appreciation of the challenges of working with a remote team, and be able to build and maintain relationships remotely, as well as have the ability to work with limited supervision.

Our business is here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. We are an international group of people that are not only passionate about our work but about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical, operational, and reception duties. What You'll Do Manage client appointment and submission pipeline using software platforms Greet clients with a friendly and positive attitude, check-in, escort client to buyer room, offer refreshments Receive and initiate client calls and follow-up with clients via phone, text, and e-mail Assist with inbound phone volume for clients calling in across the country with questions about any of our CIRCA locations (comfortability with fielding 30+ phone calls each day). Update data from appointments and submissions, including personal and purchase information Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong, and kind communicator with professional direct verbal & written skills Ability to work cross functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and are willing to take full ownership over Seller Support What You Have 3+ years of administrative or related experience required, luxury goods industry or consumer goods industry preferred Bachelor or Associate degree preferred Previous diamond and jewelry experience a plus Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail oriented and customer focused Proficient in Microsoft Office applications, especially Excel Ability to lift up to 20 lbs, this is a very mobile job which requires being on your feet and moving items around the office if needed Ability to work in Boca Raton, Florida on a weekly basis from 9 AM-6 PM (exact schedule will vary based on office location needs) Ability to travel within a 35 mile radius of Boca Raton office to assist other locations (Aventura, Coral Gables, Palm Beach) What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks (i.e. free therapy sessions, discounted pet insurance) and so much more

Our client is a surveying company with five generations of experience. They provide a wide range of services, including land, property, boundary, and topographic surveys. Servicing the lower East Coast of Florida using the latest technology and the highest standards of measurement and data collection. They are looking for an Administrative Assistant to join their team. If you are looking to be an integral part of a team and bring strong organisational skills, excellent communication abilities, and a passion for exceptional customer service, then this role is for you! Qualifications: Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat. Strong organizational skills with a proven ability to follow through on tasks. Excellent written and verbal communication skills. Ability to multitask and prioritize in a fast-paced environment. Spanish language proficiency is preferred. Willingness to receive and apply constructive feedback. Previous experience in a professional office or surveying environment is a plus. Skills: Attention to detail and a commitment to accuracy. Adaptability and a proactive attitude when handling shifting priorities. Strong time management and task coordination abilities. Collaborative mindset and ability to work well within a team. Customer service-oriented with a friendly and professional demeanor. Problem-solving mindset with a focus on continuous improvement. Additional information: Full Time, Days, Monday through Friday 8:00 am to 5:00 pm 40 hours per week Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Job Type: Full-time Pay: $14.00 - $16.00 per hour

🚀 JOIN OUR NEW UNIVERSITY IN MIAMI AS AN ADMISSIONS ASSISTANT! 🎓 📚 Who are we? We are a newly established online university, part of Educa Edtech Group, an international leader in the educational and technological sectors. We are preparing to open our doors in Miami this September, and we are looking for talented individuals to join our team and help build a cutting-edge educational experience. If you are passionate about education and innovation, this is your opportunity! Responsibilities 💻 • Assist prospective students and support them throughout the admissions process. • Manage applications and documentation. • Assist with the attendance and coordination of sector-related fairs. • Support the preparation and sending of communications to students (emails, acceptance letters, etc.). • Maintain prospect and application databases in an organized and efficient manner. • Collaborate with other departments to ensure proper management of student records. You are IDEAL if you have... 🔍 • Associate's degree (business administration, public relations, education, or similar fields). • Proficiency in management software and Microsoft Office. • Strong customer service, interpersonal communication skills, and the ability to work with data. • Fluent in both English and Spanish. • Knowledge of regulations like FERPA. • Ability to generate reports and work with databases. Highly valued: • Bachelor's degree in the required fields. • Experience in the educational sector. Why join us? 🤝 • Be part of an international project with global impact. • Opportunity for professional growth in the educational sector. • Dynamic environment, with a team committed to educational innovation. Join our educational group, recognized as a TOP EMPLOYER 2025, committed to equal opportunities and diversity, fostering an inclusive and discrimination-free environment. 🌍 We look forward to meeting you soon! 🚀

Wealth Partners Capital Group ("WPCG") is a West Palm Beach, Florida-based financial services holding company with additional offices in New York City and San Francisco. WPCG was launched in June 2017 and currently has investments in eight large wealth management firms (******************* WPCG is seeking to hire an Office Assistant in the West Palm Beach office. The Office Assistant position is designed for an individual who is highly detail oriented and has exceptional organizational skills. This position is entry level and is an excellent opportunity for someone eager to gain exposure to the financial services industry. Duties and Responsibilities Duties and responsibilities include, but are not limited to, the following: Answer and direct incoming calls Handle inbound and outbound mail: USPS, UPS, FedEx Order kitchen supplies, restock the refrigerator and pantry as needed Manage daily lunch orders for the team Order office supplies as needed for all offices General administrative duties: scanning, filing, copying, etc. Greet clients and vendors visiting the West Palm Beach office Maintain relationships with office vendors and serve as point person for office issues Assist with travel plans and scheduling Assist with social media checks for prospective partner firms Other administrative duties and projects, as assigned Skills and Qualifications Skills and qualifications include: Bachelor's degree is preferred Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) Strong organizational skills with the ability to multi-task Thrives in a high-pressure and fast-paced environment Exhibits a high-level of discretion around sensitive information Excellent oral and written communication skills Positive attitude Other Position Requirements Based in West Palm Beach, FL Competitive compensation Excellent benefits including health, dental, vision, 401(k) and disability

Established in 1980, Berkowitz Pollack Brant (BPB) is a certified public accounting firm with offices in Miami, Ft. Lauderdale, Boca Raton, West Palm Beach, and New York City. With more than 400 accountants, tax specialists and consultants, we are one of the largest accounting firms in South Florida and one of the top 100 firms in the United States. We are an Equal Opportunity Employer, committed to providing career opportunities to firm members of all races, genders, sexual orientations and beliefs. A value added service we offer our clients is our recruiting service. This position is for one of our clients located in Greater Miami. We are seeking an experienced Office Assistant/Bookkeeper with at least three years of experience in office administration and bookkeeping. The ideal candidate will provide administrative support while also handling bookkeeping tasks in a fast-paced environment. Strong multitasking skills, excellent customer service, and the ability to learn new software quickly are essential for success in this role. Our company is a payment processor that offers end-to-end payment services, including ecommerce payment solutions. Office Assistant/Bookkeeper Responsibilities: Maintain accurate financial records and ensure proper documentation of all transactions. Process accounts payable and accounts receivable, including invoicing and payments. Reconcile bank and credit card statements. Assist with payroll processing and tax filings. Prepare financial reports and summaries as needed. Ensure compliance with federal, state, and local financial regulations. Maintain records and filing systems. Answer telephones and handle routine correspondence with clients. Perform general administrative and office support duties. Office Assistant/Bookkeeper Requirements: Minimum of three years of experience in office administration and bookkeeping. Strong knowledge of bookkeeping principles and financial recordkeeping. Familiarity with relevant state, federal, and local regulations. Proficiency in MS Office and bookkeeping/accounting software. Strong communication and interpersonal skills. Ability to work efficiently under pressure and manage multiple tasks. Excellent organizational skills. Strong adaptability and willingness to learn new software and systems. Education: Bachelor's degree in Business Administration or a related field.

We are seeking a high-level Administrator to serve as a Senior Administrative Liaison, supporting the Manager and potentially growing into a direct liaison role. This dynamic position requires wearing multiple hats in a fast-paced environment, working closely with Jon to ensure all entities, staff, and issues are managed efficiently while adhering to protocols. Key Responsibilities: Act as a key support to the Manager, addressing staff needs, managing tenant and building-related tasks, and ensuring smooth operations across all entities. Handle diverse administrative duties, including setting up new hires with IT, adding staff to the payroll portal, ordering supplies, making vendor service calls, and managing the postage app. Utilize QuickBooks Online to match and code American Express charges, pay costs with credit cards, and assist with financial tracking. Oversee office operations by becoming proficient in all equipment, training the receptionist/assistants on devices, managing mail processing, greeting visitors, and assisting staff as needed. Requirements: Proven administrative experience with a desire to grow into a liaison role for the Manager. Comfortable in a fast-paced environment, adept at multitasking and wearing multiple hats. Familiarity with QuickBooks Online, payroll portals, and general office equipment. Strong organizational and communication skills to manage staff, vendors, and tenants effectively.