Administrative assistant jobs in Lawrence, MA - 2,093 jobs

first PRO is now accepting resumes for a Administrative Assistant role in Brookline, MA. This is a contract to hire role and onsite 3-4 days per week. Provides operational and administrative support in the development and implementation of program functions. Staffs program meetings including preparing agendas, generating minutes, following up on action items and supporting related program initiatives and projects. May be responsible for maintaining program databases, collecting, and analyzing data, and preparing reports to track program progress and outcome. Minimum Job Qualifications High School Diploma required. Bachelor's degree preferred. 3 years of experience working in a medical or scientific research setting or comparable technology-oriented business environment required.

We are currently seeking candidates for an Administrative Assistant opportunity with a highly successful alternative investment management firm located in Boston, MA. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams. The ideal candidate will have 2-3+ years of administrative experience in investment management or financial services. This is an 8-12+ month contract-to-hire opportunity, paying between $30-$33/hour (depending on experience). Responsibilities: Perform complex calendar management via Microsoft Outlook. Coordinate travel arrangements and itineraries (domestic and international). Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution. Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets. Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors. Assist in new-hire onboarding processes and logistics, including ordering necessary equipment. Update and maintain detailed information in appropriate systems. Perform expense reporting. Support special projects (as needed). Qualifications: 2-3+ years of administrative experience in investment management or financial services. Bachelor's degree (required). Strong communication (written and verbal) and interpersonal skills. Proven ability to navigate competing deadlines and changing priorities. Excellent time-management, organization, and prioritization skills. Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook). Ability to work collaboratively and independently, while maintaining professionalism and confidentiality. For immediate consideration, interested and qualified candidates should send their resume to Jenny at *********************.

Detail Description: Job Title: Administrative Coordinator Duration: 2 + months contract on W2 Schedule: 35 Hours per week Pay Rate: $25-35/hr on W2 Description: Coordinates and has direct responsibility for a program, project, event or program. Creates and implements administrative systems to manage area of responsibility. Serves as main source of information, effectively responding to inquiries from potential customers, participants, academic collaborators. Prepares and maintains records, reports, budget and plans. May maintain a web page, website, or program materials. Requires 2 to 3 years of related experience, excellent interpersonal and communication skills. Ability to work independently with minimal supervision and direction. Able to plan, prioritize, and track work. Basic or better proficiency on common office software. The First-Year Seminar Program is seeking a Program Coordinator to support the program's daily operations, including corresponding with students, faculty, and staff; organizing course information; coordinating seminar trips and budgets; assisting with website updates; assisting with course registration and logistics; and more.

About Us We are seeking a detail-oriented Administrative Assistant to join our team at our pediatric outpatient clinic, the Kioko Center. The ideal candidate will provide support to ensure efficient operation of the office. Responsibilities Include: Opening the clinic Screen in staff and clients in the mornings and evenings Check voicemail messages and email Office Manager and/or therapist the messages Work directly with Office Manager Answer phone calls throughout the day Inform therapist and Office Manager of cancellations Help with tasks around the office as needed Create new clients in electronic system and maintain electronic files Ensure clinic is clean and disinfected Order supplies as needed through Office Manager Qualifications: Have an associate's degree Strong communication skills and phone etiquette Ability to multitask Strong organizational skills Reliable Transportation Experience: Experience working in an office setting Experience with excel, word, electronic data systems etc. A Background Criminal Investigation (BCI) by local or state police and Child Abuse Neglect Tracking System (CANTS) by DCYF are required of all potential employees.

A mission-driven higher education institution is seeking an Executive Assistant to provide direct support to its President and Chief Operating Officer. This is a full-time role focused on supporting senior leadership through day-to-day administrative and office operations. The organization values collaboration, creativity, and purpose, and is committed to creating an inclusive and supportive educational environment. The Executive Assistant will play a key role in keeping leadership organized and operations running smoothly. Responsibilities include managing calendars and inboxes, coordinating meetings, preparing reports, and handling general administrative tasks. The ideal candidate brings strong attention to detail, sound judgment, and a confident, professional communication style. Responsibilities: Manage complex calendars and inboxes for the President and COO Coordinate meetings, schedules, and logistics Prepare reports, documents, and internal materials Support office operations and administrative processes Serve as a professional point of contact for internal and external stakeholders Qualifications: Prior experience supporting executives or senior leadership Strong organizational and time-management skills High attention to detail and accuracy Confident, professional communication style Ability to handle feedback and shifting priorities Work Environment & Benefits: Hybrid schedule: in-office Tuesday-Thursday (9:00-5:00), remote Mondays and Fridays On-site parking available; easily accessible by public transportation Benefits include medical, dental, vision, 401(k) with 5% match after one year

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

Administrative Assistant IV Work Model: Primarily onsite with flexibility to work 1-2 days remotely per week (based on business needs) Contract Length: 12 months Potential for FTE: Dependent on headcount and business need Reporting To: Vice President Employment Type: Contingent (STAR Program) $29-$32/HR based on benefit selection Orion Group is seeking a highly experienced Administrative Assistant IV to support the Vice President of our pharmaceutical client in Cambridge, MA. This is a high-visibility, trusted administrative role that requires strong onsite presence, executive-level calendar and travel management, event coordination, and office operations support. The ideal candidate thrives in a fast-paced, professional environment, exercises discretion, and anticipates business needs. Primary Responsibilities The Administrative Assistant IV will provide comprehensive administrative and operational support across three primary areas: 40% - Direct support to the VP 30% - Support to the team and direct reports 30% - Office management and front-of-house support for the 139 Main Street location Key Responsibilities Serve as a professional onsite presence, greeting executives and visitors and supporting meetings and events Manage complex calendars for the VP and team, proactively resolving conflicts and anticipating scheduling needs Coordinate domestic and international travel, including itineraries, visas (as needed), and logistics Prepare and submit expense reports in Concur; support budget and expense tracking Support Board and leadership calendar coordination Plan, coordinate, and execute internal and external meetings, events, and catering Provide front desk/reception support and oversee daily office operations Manage office supplies, snacks, beverages, and serve as a point of contact for facilities and building services Coordinate onboarding and office setup for new team members Draft, edit, and prepare business documents and presentations from source materials Support MS Teams and telepresence meeting setups; act as liaison for basic remote access or meeting issues Maintain departmental files and documentation in compliance with corporate and regulatory requirements Order business cards, stationery, and manage general administrative supplies Safeguard confidential and business-sensitive information at all times Assist with process improvement initiatives and knowledge management efforts May support training or coordination of work for new administrative assistants Leadership & Interpersonal Expectations Demonstrates professionalism, discretion, diplomacy, and sound judgment Understands priorities, deadlines, and deliverables; communicates proactively Anticipates needs and proposes solutions to business challenges Balances multiple requests while maintaining accuracy and attention to detail Builds strong working relationships across functional areas and with external stakeholders Maintains accountability and ownership for work product and outcomes Operates with a “make it happen” mindset and adapts quickly to changing needs Qualifications & Requirements 7+ years of administrative experience supporting senior executives Experience supporting teams in pharmaceutical, biotech, healthcare, or CRO environments strongly preferred Some college coursework preferred Prior leadership or supervisory experience a plus Intermediate to advanced proficiency in: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Concur (T&E) SharePoint Visio or OrgPlus Strong understanding of business processes and corporate policies Highly organized, detail-oriented, and execution-focused Comfortable working onsite and flexing schedule based on business needs Why this role? Orion Group's pharmaceutical client provides an environment where contingent staff are embraced as integral contributors to business success. Team members benefit from: Access to technology and training resources Supportive leadership and career development opportunities A collaborative, inclusive team culture Flexible work arrangements depending on team needs Onsite amenities, including complimentary coffee service (location dependent) Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.

Site: Massachusetts Eye and Ear Infirmary Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Monday through Friday, 5-9 PM (20 hours/week). Starting pay rate $21/hr. Job Summary Under the supervision of the site Practice Manager, provides administrative support to physicians in a high-volume ambulatory clinic setting, functioning as the primary interface between patients and providers. Emphasis is placed on the ability to stay organized and to prioritize administrative tasks related to patient care. Role requires management of confidential patient information, scheduling patient appointments, answering phones with the highest level of customer service, checking patients in and out of appointments, collecting copayments, scheduling surgeries and other ancillary services, and helping to manage incoming information via phone and fax. Qualifications Associate's degree or equivalent combination of education and experience required. Recommended 2+ years of experience in a medical administrative support position within a busy medical site or department. Excellent verbal communications skills required for the telephone, interaction with patients and others; strong organizational skills a must. Additional Job Details (if applicable) EEO Statement Massachusetts Eye and Ear is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment or discrimination. All employment decisions are made without regard to race, color, age, gender, gender identification, sexual orientation, religion, marital status, sex, pregnancy or conditions related to pregnancy, national origin/ancestry, citizenship, disability, military status, genetic information, or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs. Remote Type Onsite Work Location 243-245 Charles Street Scheduled Weekly Hours 20 Employee Type Regular Work Shift Evening (United States of America) Pay Range $17.36 - $24.45/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 5110 Massachusetts Eye and Ear Infirmary is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.Job Summary:Reports to (one of the following): Practice Manager or Ambulatory Practice Coordinator with input from assigned physician, nurses or other health care providers. Responsible for delivering the highest quality service to patients while contributing to the smooth functioning of practice operations. Job Description:Essential Responsibilities: Greets patients and visitors in a manner that demonstrates courtesy, service, respect and privacy. Serves as a central communication source in the delivery of patient care by being responsive, accessible and visible. Provides accurate information, directions and/or guidance and follows up promptly to ensure that needs have been met.Performs check in, registration, scheduling, verification of demographic information and fiscal data utilizing a computer system. Collects co-payments following standards for co-payment processing. Schedules, reschedules and cancels appointments making every effort to accommodate patient and provider needs. Obtains and enters referrals.Monitors and supports patients and visitors entering and leaving the practice. Facilitates timely flow and proactively solves flow issues (i.e., early or late patient, late provider, etc.). Acts as liaison between patient and practice staff to ensure optimal flow and service delivery. Acts as liaison between patient and other areas to ensure optimal flow and service delivery.Other responsibilities will vary by practice and may include, but are not limited to: Check out, Schedules necessary follow up appointments. Provides patient with any relevant educational materials as indicated, visit ticket entry, medical records preparation.Level II responsibilities include: Facilitate billing functions. Research and follow through on a wide variety of information requests. May act as a group leader in absence of Manager. Act as a department resource to others for information and training. Facilitate problem solving, providing appropriate direction. May participate in small projects under the direction of Manager or designee.Required Qualifications:High School diploma or GED required. Certificate 1 Medical Admin Assistant Cert preferred.1-3 years related work experience required.Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.Preferred Qualifications:1-3 years experience in a healthcare or service/hospitality environment.Competencies:Written Communications: Ability to read, and write in English in order to understand basic safety instructions and take direction from supervisors; communicate effectively with patients, families and other medical center staff; and respond to basic questions.Oral Communications: Ability to understand spoken English in order to follow basic safety instructions and take direction from supervisors; communicate effectively in basic English with patients, families and medical center staff in response to routine questions.Knowledge: Ability to demonstrate basic knowledge of fundamental concepts, practices and procedures with the ability to use them in routine situations. Specialized knowledge not required.Team Work: Ability to interact respectfully with other employees, professional staff and/or external contacts to offer ideas, identify issues, obtain information or deliver services.Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.Physical Nature of the Job:Light work: Exerting up to 20 pounds of force frequently to move objects. Some elements of the job are sedentary, but the employee will be required to stand for periods of time or move through out the hospital campus Pay Range: $21.00 - $28.26The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.Equal Opportunity Employer/Veterans/Disabled

The EHS Administrator will work mainly with the Environmental, Health and Safety team on ongoing projects, while spending time supporting other functional areas on miscellaneous administrative tasks. The person in this role will get hands-on experience working in a Manufacturing environment, while providing support for ongoing process improvement. This is an opportunity for an individual to get exposure and familiar with various departments and activities which have a worldwide presence. The main functions of the role include: Maintain compliance standards by updating Safety Data Sheets (SDS), procedures and process documents as required. Document all safety and environmental incidents as they are sent in, following through with recording corrective actions taken. Timely data entry on any and all Safety Risk Assessments that are completed by the teams. Working with plant supervision to perform Toxic Risk Assessment based on active Chemical inventory. Miscellaneous forms of data entry to keep policy, procedure and data up to date. Assisting EHS team in event planning, setup, and breakdown. Providing support with filing, photocopying, recordkeeping and organizing information Working with EHS to schedule appointments for Employees at Occupational Health Vendor of choice. This could include Hearing tests, Surveillance Physicals, Workers' Comp, etc. Organization of "Swag” Inventory (T-shirts, Storage Closets, Filing). Utilizing their educational background and communication skills, students will gain the opportunity to work with all departments to resolve issues and step in to assist where needed. Management of Training Gaps for the facility. Maintaining databases to record gaps closed and assist in holding management accountable to closing area gaps to help create a skilled and engaged workforce. REQUIREMENTS: Associate degree Business or related field of study, or currently in a program to complete degree. 2+ years Administrative Experience preferred. Ability to thrive in a fast-paced, ever-changing environment Competent in technical capacity, collaboration and credibility. Strong computer skills. Microsoft Suite of product experience including, Excel, Word, Access, and PowerPoint knowledge required. Possesses excellent interpersonal skills in order to assist internal, external, and potential partners. They must be able to operate well in a team environment to sustain ongoing relationships with colleagues.

THE CLIENT Our client is a highly respected private equity firm headquartered in downtown Boston. Known for its thoughtful, collaborative culture and commitment to operational excellence, the firm has built a strong reputation for developing its people and empowering them to succeed. Team members work alongside driven, detail‑oriented colleagues who value professionalism, integrity, and continuous improvement. With exposure across investment activity, business operations, and firmwide talent initiatives, this is an environment where high performers grow, contribute meaningfully, and build long‑term careers. THE ROLE The firm is seeking a proactive and exceptionally organized Executive Assistant to support senior leadership across the Investment, Business Operations, and Talent teams. This role plays a critical part in keeping the organization running smoothly, balancing complex scheduling demands, project work, and high‑priority administrative tasks in a fast‑paced setting. The EA will serve as a trusted partner to executives and teams, ensuring seamless coordination, clear communication, and efficient execution across multiple workstreams. Key responsibilities include but are not limited to: Executive Support Provide high‑level administrative support to the Managing Director and two Vice Presidents on the Investment Team Manage complex calendars with numerous internal and external stakeholders Coordinate domestic and international travel itineraries Prepare, submit, and reconcile expense reports accurately and on schedule Support the Principal of Business Operations with travel coordination and expense management Business Operations Support Oversee expense reporting for firm‑wide subscriptions and recurring vendors Schedule consulting calls for due diligence and sales‑side engagements under tight deadlines Assist with vendor management, including access provisioning/deprovisioning and research retrieval Track expert network usage and allocate expenses appropriately Provide operational and administrative support, including managing survey participant gift card distribution Participate in ongoing and ad hoc operational initiatives as needed Talent Team Support Support travel coordination and expense reporting for the Director of Talent Manage calendar scheduling for all active searches Maintain and update the firm's talent database (Thrive TRM) Coordinate mentorship lunches, mid‑year reviews, and year‑end reviews Assist with broader scheduling and process support across the talent function THE CANDIDATE The ideal candidate brings a polished, proactive, and highly organized approach to their work. You'll excel in this role if you thrive in a fast‑paced, team‑oriented environment and take pride in delivering high‑quality work with accuracy, discretion, and warmth. The strongest candidates will bring: 3-5 years of experience supporting senior executives in private equity, investment banking, or professional services Exceptional organizational skills and the ability to manage multiple competing priorities High attention to detail and strong follow‑through, particularly with scheduling and expenses Strong judgment, discretion, and professionalism when handling confidential information Proficiency in Outlook calendar management, Concur, Thrive TRM, and Excel A positive, curious, and eager‑to‑learn mindset THE COMP/BENEFITS Base salary: $90,000-$115,000 depending on experience Hybrid structure with a primarily in‑office presence in downtown Boston Excellent benefits, including comprehensive healthcare coverage and retirement plans A collaborative culture with meaningful exposure to senior leaders Professional development opportunities and room for long‑term growth Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

A venture capital firm with offices in Cambridge, MA and Newton, MA is seeking an Executive Assistant on a permanent basis. The ideal candidate will have strong calendar management experience, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A demonstrated capacity to take charge, meet tight deadlines, and balance shifting priorities will be essential for success in this multi‑faceted role. This is a hybrid position (three days onsite) based in Cambridge, MA, with occasional travel to the Newton office. Responsibilities Experience supporting a C-level executive Heavy calendar management and scheduling Meeting preparation Responding to emails and document requests Data tracking work in Excel Provide ad hoc support around office as needed Qualifications Bachelor's degree 2+ years experience as an Executive Assistant or in a senior administrative role Strong interpersonal, customer service and communication skills Experience supporting multiple executives Proficient in Microsoft Office suite

Part-Time Executive Assistant Our client, a leading higher education institution in Cambridge, is seeking a proactive, polished, and highly organized Part-Time Executive Assistant to provide high-touch administrative support. This role is ideal for an experienced EA who enjoys partnering closely with senior leadership/faculty, staying two steps ahead, and keeping calendars, communications, and logistics running smoothly. Compensation:$34.00 per hour Location: Cambridge, MA (On-site) Duration: Contract Responsibilities: Provide executive-level administrative support, including managing complex calendars, scheduling meetings, and coordinating logistics across multiple stakeholders. Arrange domestic travel and process related expenses and reimbursements. Support planning and execution of seminars, meetings, and department events (e.g., visitor coordination, catering, A/V coordination, room reservations, schedules). Process reimbursements and payments (including honorariums/visitor payments) and assist with purchasing needs. Draft, edit, and proofread communications; support content updates such as newsletters and routine written materials. Provide editorial/administrative coordination support related to academic or journal-style workflows (communication follow-up, document tracking, deadlines). Serve as a welcoming point of contact for inquiries and visitors, delivering professional customer service and discretion. Requirements: 4+ years of relevant administrative support experience (Executive Assistant or Senior Administrative Assistant level strongly preferred). Strong judgment, attention to detail, and ability to prioritize effectively in an interruption-heavy environment. Excellent written and verbal communication skills; comfortable working with senior-level stakeholders. Strong technical skills (Microsoft Office required; experience with tools like SAP, Drupal, or FileMaker is a plus). Proven ability to handle confidential or sensitive information with discretion. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

We are partnering with A VC firm in Boston seeking a high-level, proactive Executive Assistant to provide comprehensive support to a Managing Partner. In the fast-paced world of venture capital, you will serve as the "right hand," ensuring the Partner's time is optimized for deal sourcing, board meetings, and investor relations. This isn't just about scheduling; it's about understanding the rhythm of the life sciences ecosystem. You will be the primary gatekeeper and liaison between the Partner and a network of world-class scientists, entrepreneurs, and limited partners. Key Responsibilities Strategic Calendar & Workflow Management Precision Scheduling: Manage a complex, ever-changing calendar across multiple time zones, prioritizing high-impact meetings (e.g., Investment Committees, LP meetings, and Portfolio Company Board meetings). Travel Coordination: Orchestrate end-to-end domestic and international travel, including logistics for global healthcare conferences (like J.P. Morgan Healthcare Conference) and site visits to labs or clinics. Meeting Preparation: Ensure the Partner is briefed and prepared for all engagements, coordinating with the investment team to gather pitch decks, due diligence memos, and technical reports. Gatekeeping: Professionally manage incoming inquiries from founders, co-investors, and academic institutions, exercising sound judgment on urgency and relevance. Correspondence: Draft and proofread high-stakes communications, ranging from LP updates to sensitive deal-related emails. Event Planning: Assist in organizing boutique events, such as founder dinners or scientific advisory board meetings. Expense Management: Handle complex expense reporting and reimbursement, ensuring compliance with firm policies. Confidentiality: Maintain the highest level of discretion regarding non-public information Qualifications Experience: 5+ years of experience as an EA, ideally supporting C-suite executives or Partners in Venture Capital, Private Equity, or a Life Sciences/Biotech corporate environment. Domain Knowledge: Familiarity with healthcare/biotech terminology and the "deal lifecycle" is a significant advantage. Technical Savvy: Expert proficiency in Google Workspace/Microsoft 365 and CRM tools. Soft Skills Anticipatory Thinking: You solve problems before the Partner even realizes they exist. Poise: You remain calm and effective under the pressure of tight deadlines and "fire drills." Communication: Exceptional verbal and written skills with a high degree of emotional intelligence. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Adecco Staffing is partnering with a company in Bow, NH to hire an admin assistant to assist with the accounting team for a 4-week project! This is strictly a temporary position. Job Type: Temporary (4-Week Assignment) Schedule: Monday - Friday, 8:00am - 5:00pm Pay Rate: $22.00 per hour Job Description We are seeking a detail-oriented Administrative Assistant to support the accounting team on a short-term, 4-week assignment. This role is ideal for someone with administrative experience and exposure to accounting or finance. Key Responsibilities • Provide general administrative support to the accounting team • Assist with data entry, filing, and document organization • Support accounts payable and accounts receivable processes as needed • Help with invoice tracking, expense reports, and basic reconciliations • Maintain accurate records and ensure confidentiality of financial information • Assist with special projects and ad-hoc administrative tasks Qualifications • Prior administrative experience required • Experience in accounting, finance, bookkeeping, or related functions is preferred • Strong attention to detail and organizational skills • Proficiency with Microsoft Excel, Word, and Outlook • Ability to work independently and meet deadlines • Reliable and professional demeanor How to Apply If you are interested in this opportunity, please apply with your updated resume. Pay Details: $22.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

In-Person Real Estate Administrative Assistant - Are You Organized & Responsive? Please Apply! Are you a highly motivated individual with exceptional organizational skills and a knack for effective communication? If so, we invite you to join our team as a Part-Time Real Estate Administrative Assistant in our Boston Office. At ERA Key Realty Services, we're on the lookout for a detail-oriented and tech-savvy professional to support our real estate agents in providing top-notch service to their clients. If you're ready to take the next step in your career path and be a vital part of our dynamic team, we encourage you to send us your resume today! This is an in-person position; no remote candidates will be considered. Transaction Tracking: Monitor all transactions from the initial agreement to the post-closing phase. Produce closing statements on behalf of agents and the company. Transaction Reporting: Ensure timely closure of and reporting of transactions and maintain accurate records to be sent to the bookkeeping department. Compliance Review: Review all necessary documentation for file compliance, ensuring adherence to company policy and the corresponding state Real Estate Regulations. Social Media Marketing: Consistently maintain and update the branch's social media presence to promote our culture and services effectively. Marketing Support: Assist in the preparation of print marketing materials for agent listings and open houses, utilizing predefined templates. Office Organization: Maintain the overall organization and supply management of our office space, ensuring it's in top condition for agents and clients. Notify facilities management of any needs. Tech-Savvy: Proficiency in Word, Excel, PowerPoint, Outlook, Teams, and Internet skills; knowledge of Canva is a plus. Ability to quickly learn and troubleshoot new programs. Attention to Detail: Excellent attention to detail and a commitment to maintaining high document accuracy. High level of mathematical accuracy. Adaptability: Flexibility in daily routines and the ability to prioritize and manage shifting responsibilities effectively. Customer-Centric: Exceptional customer service and interpersonal skills, with the ability to build relationships with a diverse range of personalities. Problem Solver: Proficient in making quick and effective decisions, solving problems, and maintaining confidentiality. Communication: Strong verbal and written communication skills.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least two (2) years must have been in a supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience. II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience. III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience. IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Who We Are: The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts' environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition. Who We Are as an Employer: At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents. Description: The Assistant Secretary for Federal and Regional Energy Affairs (FREA) reports to the Deputy Secretary for Federal and Regional Energy Affairs within the Massachusetts Executive Office of Energy & Environmental Affairs (EEA). This senior leadership position supports the Secretariat's regional, interregional, and federal energy strategies to advance the implementation of Massachusetts' clean energy and climate laws. The Assistant Secretary plays a critical role in enabling EEA agencies to lead and coordinate state policies and programs that advance clean energy generation, transmission, market modernization, and grid reliability at the state, regional, and federal levels. Specific duties and responsibilities include, but are not limited to, the following: Accelerating regional and interregional clean energy generation. Planning and advancing regional and interregional transmission projects to support clean energy integration. Promoting regional grid reliability, security, and resiliency. Supporting modernization of regional electricity markets. Advancing Massachusetts' interests before the Federal Energy Regulatory Commission (FERC) and other federal agencies. Additional responsibilities include: Managing federal, regional, and multi-state initiatives critical to the Commonwealth's clean energy transition, including transmission investment and wholesale market reforms that support decarbonization while maintaining system reliability and affordability. Analyzing and developing policy recommendations related to ISO New England (ISO-NE) wholesale market rules, system planning processes, operational reforms, and related studies. Preparing and submitting communications, filings, and comments to FERC, the U.S. Department of Energy (DOE), ISO-NE, and other relevant agencies and organizations. Developing briefing materials, presentations, and coordinated communications in partnership with the communications team, including responses to press inquiries and drafting press releases. Representing the Commonwealth at conferences, webinars, and other events, and supporting staff participation to advance Massachusetts' clean energy priorities. Engaging stakeholders and the public on federal, regional, and state energy initiatives. Preferred Experience and Knowledge: Experience in regional transmission planning, including familiarity with mechanisms that enhance multi-state collaboration. Understanding of Massachusetts' clean energy procurement mechanisms, including Section 82 of the 2022 Climate Law, An Act Driving Clean Energy and Offshore Wind (as amended). Prior experience working with state or federal governments, elected officials, or regional organizations such as NESCOE, ISO-NE, and NEPOOL. Awareness of current events and emerging public policy trends in Massachusetts, New England, and Washington, D.C. Knowledge of and familiarity with state and federal government administrative, legislative, and political processes Preferred Skills: Ability to convey complex energy, climate, markets and transmission-related topics, issues, and data to a wide variety of audiences Proactive, resourceful, and pragmatic problem-solving skills and the ability to take initiative to identify and solve problems using available resources Ability to prepare clear and concise communications materials for internal and external use (e.g., memos, letters, presentations, e-mail correspondence, press releases) Proficiency with Microsoft Office software including Word, Excel, PowerPoint, and Teams Ability to set goals and continuously strive for improvement. Strong problem-solving skills, including the ability to analyze complex information and identify practical solutions. Ability to organize work effectively in environments with limited precedents or guidelines. Flexibility and adaptability to respond to changing priorities or urgent program needs. Ability to motivate, influence, and collaborate with diverse stakeholders. Strong analytical skills, including the ability to interpret program data and make sound recommendations. Commitment to providing excellent customer service. Demonstrated ability to foster a culture of diversity, respect, and inclusion. Public speaking experience An ability to travel, as needed.

Who We Are: The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts' environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make Massachusetts a wonderful place to live, work, and raise a family. Our commitment to environmental justice ensures that every resident, regardless of background or location, can live in a safe, clean environment and shares equally in the benefits of the clean energy transition. Who We Are as an Employer: At EEA, we create meaningful, inclusive opportunities that empower our employees to make a real difference in shaping the environmental future of Massachusetts. We foster a workplace culture where diversity is valued, innovation is encouraged, and collaboration thrives. Our employees play a vital role in advancing sustainability, environmental justice, and clean energy solutions, ensuring a positive and lasting impact on Massachusetts and its residents. Description: The Assistant Secretary for Federal and Regional Energy Affairs (FREA) reports to the Deputy Secretary for Federal and Regional Energy Affairs within the Massachusetts Executive Office of Energy & Environmental Affairs (EEA). This senior leadership position supports the Secretariat's regional, interregional, and federal energy strategies to advance the implementation of Massachusetts' clean energy and climate laws. The Assistant Secretary plays a critical role in enabling EEA agencies to lead and coordinate state policies and programs that advance clean energy generation, transmission, market modernization, and grid reliability at the state, regional, and federal levels. Specific duties and responsibilities include, but are not limited to, the following: * Accelerating regional and interregional clean energy generation. * Planning and advancing regional and interregional transmission projects to support clean energy integration. * Promoting regional grid reliability, security, and resiliency. * Supporting modernization of regional electricity markets. * Advancing Massachusetts' interests before the Federal Energy Regulatory Commission (FERC) and other federal agencies. Additional responsibilities include: * Managing federal, regional, and multi-state initiatives critical to the Commonwealth's clean energy transition, including transmission investment and wholesale market reforms that support decarbonization while maintaining system reliability and affordability. * Analyzing and developing policy recommendations related to ISO New England (ISO-NE) wholesale market rules, system planning processes, operational reforms, and related studies. * Preparing and submitting communications, filings, and comments to FERC, the U.S. Department of Energy (DOE), ISO-NE, and other relevant agencies and organizations. * Developing briefing materials, presentations, and coordinated communications in partnership with the communications team, including responses to press inquiries and drafting press releases. * Representing the Commonwealth at conferences, webinars, and other events, and supporting staff participation to advance Massachusetts' clean energy priorities. * Engaging stakeholders and the public on federal, regional, and state energy initiatives. Preferred Experience and Knowledge: * Experience in regional transmission planning, including familiarity with mechanisms that enhance multi-state collaboration. * Understanding of Massachusetts' clean energy procurement mechanisms, including Section 82 of the 2022 Climate Law, An Act Driving Clean Energy and Offshore Wind (as amended). * Prior experience working with state or federal governments, elected officials, or regional organizations such as NESCOE, ISO-NE, and NEPOOL. * Awareness of current events and emerging public policy trends in Massachusetts, New England, and Washington, D.C. * Knowledge of and familiarity with state and federal government administrative, legislative, and political processes Preferred Skills: * Ability to convey complex energy, climate, markets and transmission-related topics, issues, and data to a wide variety of audiences * Proactive, resourceful, and pragmatic problem-solving skills and the ability to take initiative to identify and solve problems using available resources * Ability to prepare clear and concise communications materials for internal and external use (e.g., memos, letters, presentations, e-mail correspondence, press releases) * Proficiency with Microsoft Office software including Word, Excel, PowerPoint, and Teams * Ability to set goals and continuously strive for improvement. * Strong problem-solving skills, including the ability to analyze complex information and identify practical solutions. * Ability to organize work effectively in environments with limited precedents or guidelines. * Flexibility and adaptability to respond to changing priorities or urgent program needs. * Ability to motivate, influence, and collaborate with diverse stakeholders. * Strong analytical skills, including the ability to interpret program data and make sound recommendations. * Commitment to providing excellent customer service. * Demonstrated ability to foster a culture of diversity, respect, and inclusion. * Public speaking experience * An ability to travel, as needed. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) six (6) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in business administration, business management, public administration, public management, clinical administration or clinical management of which (B) at least two (2) years must have been in a supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below. Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience. II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience. III. A Graduate degree in a related field may be substituted for three (3) years of the required (A) experience. IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.