Administrative assistant jobs in Layton, UT - 923 jobs

All

Administrative Assistant

Assistant

Team Assistant

Administrative Assistant, Production

Senior Executive Administrative Assistant

Executive Assistant

Administrative Assistant/Scheduler

Secretary

Staff Assistant

Office Assistant

Editorial Assistant

Administrative Support Assistant

Brands Assistant

Executive/Personal Assistant

Real Estate Administrative Assistant

Cardiac Sonographer - Relocation Assistance Available
Presbyterian Healthcare Services 4.8
Administrative assistant job in Salt Lake City, UT
A Cardiac Sonographer performs diagnostic echocardiography using advanced imaging techniques to evaluate heart structure and function in inpatient and outpatient settings. They collaborate with medical teams to ensure patient-centered care, prepare preliminary reports, and participate in outreach clinics serving rural communities. This role offers professional growth opportunities, competitive benefits, flexible schedules, and relocation assistance within a leading healthcare system. Overview: How we work matters here. As a locally owned, not-for-profit health system, Presbyterian's purpose is to improve the health of the patients, members and communities we serve. We're the largest provider of healthcare services in New Mexico - with a delivery system comprised of nine hospitals, a growing multi-specialty medical group, and a statewide health plan. We're currently offering: • Sign-on bonus of $20,000 • Relocation assistance of up to $6,000 for qualifying candidates. What you'll do As an echocardiographer (cardiac sonographer) with our adult heart program, you'll work within a supportive and collaborative work culture that encourages personal and professional growth. Echo Techs work within a sonography-led lab, under the guidance of a supervisor, manager, and director - all with extensive backgrounds in echocardiography. Love where you work and where you live. Cardiac Sonographers at PHS have the opportunity to work within varying environments across inpatient and outpatient settings. Presbyterian Hospital is the flagship hospital of PHS, located within the heart of Albuquerque. Once remodels to existing buildings are complete, Presbyterian Hospital will have a 600 private room capacity - the largest in New Mexico. Enjoy a healthy work-life balance while exploring all the wonders of the beautiful Southwest! New Mexico offers 310+ days of sunshine each year, unlimited outdoor activities to enjoy an active lifestyle, and a favorable cost of living. How you learn, grow, and thrive matters here. The Presbyterian Echocardiography team offers a tier-based compensation system and natural progressions for advancement. Opportunities to rotate within inpatient and outpatient settings. An autonomous workflow. Shift differentials for nights and weekends. Competitive benefits. A supportive, collaborative work culture that encourages personal and professional growth. An enhanced sign-on bonus of $20,000 for qualifying candidates plus additional relocation bonus of up to $6,000 for qualifying candidates. A 4-10 work schedule (10 hour shifts, 4 days per week). Work Schedule: This is a full time (1.0 FTE, 40 hours/week), non-exempt (hourly) position. This department offers a 4-10 work schedule (10 hour shifts, 4 days per week). Text a recruiter and schedule a time to chat at. Responsibilities: Echocardiography imaging: Perform comprehensive, diagnostic images using 2D, 3D, color imaging to evaluate the structure and function of the heart. Patient care: Ensure each echo is done in a patient-centered, comfortable and safe environment. Sonographers explain the process to patients and alert physicians of critical findings or changes in patient condition that require further evaluation. Reporting: Prepare preliminary echo reports including relevant measurements. Outreach: Willingness to participate in outreach clinics up to once a month, including potential overnight stays at clinics that serve rural locations in NM with no other access to congenital cardiac care. Call: Participate in weeknight and weekend call. Sonographers take "Home Call" with call pay. On average, sonographers are called in overnight approximately once a month. Weekend call is typically 2-6 echoes on Saturdays and Sundays, and triaged by the on call pediatric cardiologist. Collaboration: Work as a team with fellow sonographers and physicians to ensure smooth patient flow and optimal imaging for every patient. Equipment maintenance: Assist echo lab managers with maintaining equipment and performing quality control. Continuing Education: Participate in educational sessions to ensure we provide the most up-to-date care to our patients. Qualifications: Level I Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 0-4 years experience inpatient/outpatient cardiac ultrasound. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) - New graduates must obtain within 90 days Level II Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 6 years of relevant experience may be substituted in lieu of degree. 4-8 years experience inpatient/outpatient cardiac ultrasound. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) Level III Cardiac Sonographer Graduate of a two (2) year Allied Health Training Program in Ultrasound Technology or a graduate of bachelors program in health science (including, but not limited to, cardiovascular technology, ultrasound, radiologic technology, respiratory therapy, or nursing). 8 or more years or more experience inpatient/outpatient cardiac ultrasound. Degree required or in lieu of degree 10 years of relevant experience. ARDMS/RDCS (AE) OR CCI (RCS) credential BLS REQUIRED AT TIME OF HIRE New Mexico State Licensure under the New Mexico Medical Imaging and Radiation Therapy Program (NMRTT) *or have promoted up with years of experience and assigned a Lead OR resource sonographer. Benefits: We offer more than the standard benefits! Presbyterian employees gain access to a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more! Learn more about our employee benefits: Why work at Presbyterian? As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans. For our employees, we offer a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more. Presbyterian's story is really the story of the remarkable people who choose to work here. The hard work of our physicians, nurses, employees, board members and volunteers grew Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system that serves more than 875,000 New Mexicans. About New Mexico New Mexico continues to grow steadily in population and features a low cost-of living. Varied landscapes bring filmmakers here from around the world to capture a slice of the natural beauty New Mexicans enjoy every day. Our landscapes are as diverse as our culture - from mountains, forests, canyons, and lakes, to caverns, hot springs and sand dunes. New Mexico offers endless recreational opportunities to explore and enjoy an active lifestyle. Venture off the beaten path, challenge your body in the elements, or open yourself up to the expansive sky. From hiking, golfing and biking to skiing, snowboarding and boating, it's all available among our beautiful wonders of the west. #CC123 AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses. Maximum Offer for this position is up to: USD $63.47/Hr. Compensation Disclaimer: The compensation range for this role takes into account a wide range of factors, including but not limited to experience and training, internal equity, and other business and organizational needs. Keywords: cardiac sonographer, echocardiography, diagnostic imaging, patient care, cardiovascular ultrasound, healthcare, sonography, medical imaging, echocardiogram, relocation assistance
$154k-244k yearly est. 1d ago

Looking for a job?

Let Zippia find it for you.

Executive Assistant
AEG 4.6
Administrative assistant job in Salt Lake City, UT
In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. The Executive Assistant will provide high-level administrative support to two C-suite executives, ensuring efficient operation and handling of their day-to-day activities. The role requires an experienced, proactive individual with exceptional organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. DUTIES & RESPONSIBILITIES: Provide sophisticated calendar management for C-suite executives: Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. Complete a broad variety of administrative tasks that facilitate the executive's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; attending meetings for both executives as required and following up with any action items, as well as providing meeting notes; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact both internally and externally on all matters pertaining to the executives, including those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the respective executive's style and organization policy. Work closely with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the executives updated; anticipate executive's needs in advance of meetings, conferences, etc. Provide a bridge for smooth communication between the executives and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Coordinate strategic business initiatives and guide them to completion. Embrace a culture of inclusion and diversity where guests and team members feel welcomed, valued, and heard. Protect the reputation of the company Exemplify the Utah Jazz mission and values: transparent, all-in, community-obsessed, one-team, and scrappy Accept other duties, as assigned COMPETENCIES: Communicates Effectively - Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Interpersonal Savvy - Relates openly and comfortably with diverse groups of people. Organizational Savvy - Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Customer Focus - Builds strong customer relationships and delivers customer-centric solutions. Decision Quality - Makes good and timely decisions that keep the organization moving forward. Manages Complexity - Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Demonstrates Self-awareness - Uses a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses. QUALIFICATIONS: Significant executive support experience, including supporting C-level executives. Bachelor's degree in Business Administration or related field preferred. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, sponsors, and community partners. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moment's notice. PHYSICAL DEMANDS: This person must be able to communicate and express themselves both written and verbally. This person must be able to observe, inspect, estimate, and assess. This person must be able to sit, stand, bend, and walk for extended periods of time. The Utah Jazz provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us at *********************** to request accommodation. Note: The need may arise to revise, supplement, or rescind portions of this , and the Utah Jazz reserves the right to do so at any time. Employees shall be required to meet the qualifications and perform the duties of any revised job description.
$37k-49k yearly est. 1d ago
Administrative Assistant
Russell Tobin 4.1
Administrative assistant job in Salt Lake City, UT
Title : Administrative Assistant Hourly Pay : $29/hr Duration : 6 Months NEED : SAP or Concur (expense management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
$29 hourly 1d ago
Executive Assistant
Nutrastrips
Administrative assistant job in Draper, UT
Nutrastrips has been manufacturing high-quality oral dissolving strips since 2020. The company specializes in developing functional dietary supplement strips that provide consumers with an innovative, effective, and convenient way to support their wellness. Nutrastrips is dedicated to delivering products that are easy-to-use and enhance healthy lifestyles. Located in Draper, UT, the company is focused on advancing the future of dietary supplements with unique delivery systems. Role Description This is a full-time, on-site role for an Executive Assistant based in Draper, UT. The Executive Assistant will provide dedicated support to top-level executives, manage administrative tasks, and ensure the seamless execution of daily operations. Responsibilities include assisting executives and management in various tasks, sourcing/procurement, documentation, AP/AR, payroll, answering phones, assisting in other various tasks as needed. Qualifications Proven experience in Executive Administrative Assistance and Administrative Assistance Strong abilities in managing providing Executive Support Exceptional Communication skills, both verbal and written Proficiency in organizational and time-management skills with strong attention to detail Proficiency in using office productivity tools and software Ability to maintain confidentiality and handle sensitive information
$35k-51k yearly est. 4d ago
Sr. Administrative Assistant (Executive Level)
The Church of Jesus Christ of Latter-Day Saints 4.1
Administrative assistant job in Salt Lake City, UT
The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
$32k-46k yearly est. Auto-Apply 1d ago
Personal Executive Assistant
CSC Generation 3.9
Administrative assistant job in Salt Lake City, UT
CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins. With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs. We're hiring a Personal Executive Assistant to support our CEO. This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours. You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment. This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit. LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do: Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes. Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges. Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time. Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat. Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track. Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving. Who You Are: Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly. AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems. Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role. Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role. High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless. Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally. Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward. The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$37k-55k yearly est. 27d ago
Administrative Assistant / Training Support Specialist (Entry-Level) - Defense Training (Draper, UT)
Education Services LLC 4.0
Administrative assistant job in Draper, UT
Job DescriptionWe are seeking a motivated, detail-oriented entry-level professional to join our small team as an Office Administrator / Training Support Specialist. This role is perfect for someone early in their career who is eager to learn, grow, and advance within the defense training and education services industry. You will work directly alongside experienced Learning Engineers, Technical Writers, Media Developers, and leadership, gaining hands-on exposure to mission-critical projects that train military, law enforcement, and industry professionals on advanced technologies such as drones, robots, and aircraft-mounted systems. In this supportive position, you will handle a mix of administrative, clerical, and light technical tasks while contributing to the smooth operation of our office and the success of our training programs. This is an excellent opportunity to build foundational skills, understand compliance-sensitive environments, and position yourself for future advancement into roles such as project coordination, media development, or curriculum support.Key Responsibilities Act as receptionist on days with scheduled visitors (customers, partners, service providers, job candidates): greet guests, verify identity and eligibility for access to controlled areas (following provided guidelines), issue/expire visitor badges, and escort as needed. Perform light project management duties, including creating and updating project status reports for management and customers, maintaining internal trackers (SharePoint lists, project team whiteboards), and scheduling meetings. Keep the company break room fully stocked with drinks and snacks for employees and visitors; perform routine light cleaning of the office and break room areas. Coordinate and order food for weekly company team meetings and customer visits. Support the curriculum development team by conducting QA testing of new online training modules (e.g., functionality checks, usability feedback, and bug reporting). Assist with entry-level media development tasks such as resizing and optimizing images, trimming video clips, cleaning audio recordings, and basic file organization. Provide general administrative support as needed (e.g., mail handling, supply ordering, document preparation). Required Strong organizational skills, attention to detail, and a professional demeanor. Excellent verbal and written communication skills. Proficiency with Microsoft Office suite (Word, Excel, SharePoint, Teams) and comfort learning new tools quickly. Ability to multitask, prioritize, and maintain confidentiality in a compliance-sensitive environment. Associates or Bachelors degree desired; some college coursework or administrative experience is a plus. Reliable, punctual, and eager to learn and contribute in a small-team setting. Strongly Preferred Interest in education, training, multimedia, or project coordination. Basic familiarity with image/audio/video editing tools (e.g., Adobe Photoshop, Premiere, Audition, or free alternatives). Experience in customer-facing or administrative roles. Eligibility U.S. citizenship required. Must pass background check and drug test. Able to work in-person in our Draper, UT office. Work Location All positions work in-person at our office in Draper, UT but may work from home on Fridays when appropriate. Veterans and Military Families We encourage applications from veterans and spouses or family of military and law enforcement. We share your commitment to ensure that “everyone comes home”. Compensation & Perks Competitive salary aligned with market rates and expertise (Range: $35K-$50K). 15 days PTO + 10 paid holidays. 10% Flex Benefit on every paycheck for health premiums, 401(k), or debt payoff - no traditional plans, more take-home pay. Incentive bonus for overtime hours, even for salaried roles. Flexible scheduling: Core hours 9am-3pm, with adjustable start/end times to accommodate life-bank extra hours for shorter days without using PTO. Company break room stocked with free drinks and snacks. About Us Education Services LLC specializes in creating online and instructor led training programs and custom online training, service, and membership portals. We delight our customers with excellent user experience, service, and engaging learning experiences. Sometimes we create simple training modules or courses. Most of the time we create full certification training programs consisting of multimedia learning experiences, practice activities, simulations and pseudo-simulations, knowledge checks, and human scored or computer based certification assessments. We serve customers around the world but since our work includes DoD projects, we only employ U.S. Citizens who can work in-person in our office in Draper, UT. All applications are subject to background check and drug test, must provide proof of citizenship, and live within reasonable commute to our office. This is a great place to work if you love to help people gain the knowledge and skills needed to operate state of the art technology and equipment, value working in small teams where your impact matters, and want to continually learn and grow professionally. We especially love veterans and those with family serving in military and law enforcement. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$35k-50k yearly 20d ago
Production Administrative Assistant
Groundworks 4.2
Administrative assistant job in Salt Lake City, UT
Ready to build your future? We're Groundworks, North America's leading foundation repair and water management specialist. We're more than a company - we're a team driven by purpose. As a Top Workplace, we're looking for top talent to fuel our mission: to protect, repair, and improve our customers' greatest asset - their home. But what makes us a great place to work? Here, you'll find real career growth, comprehensive and affordable benefits, a culture that values hard work and innovation, and company ownership equity. Whether you're starting your career or looking for your next big move, we offer hands-on training, advancement opportunities, and the chance to make a real impact every day. Join us and lay the foundation for your success. Apply today! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Duties and Responsibilities Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy It is an essential function of this job that the employee regularly and reliably reports to work on time each working day. Qualifications High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication Working Conditions Seeing with the ability to read reports, data, statistics and information on computer screens are required. Full-time Onsite What we Provide: Competitive Pay Employee Company Ownership Opportunities Industry Leading Training Programs Leadership Development and Career Growth Tracks Comprehensive and Affordable Benefits Package Top Workplace with Award Winning Culture
$38k-49k yearly est. Auto-Apply 4d ago
Sr. Administrative Assistant (Executive Level)
Iglesia Episcopal Pr 4.1
Administrative assistant job in Salt Lake City, UT
The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
$32k-47k yearly est. Auto-Apply 1d ago
Administrative Assistant/Scheduling Coordinator
Neurobehavioral Center for Growth
Administrative assistant job in Layton, UT
Neurobehavioral Center for Growth (NBCG) is a mental and behavioral health clinic that has grown quickly since we opened our doors in 2012. This position is ideal for anyone interested in helping change lives and help families by supporting our ABA (autism services) team. We are earnestly looking to hire a dedicated, competent and caring individual to assist in administering and growing our ABA program. This position will be scheduled Monday through Friday in our Layton office. We seek someone who is reliable, proactive, efficient and personable. This position requires experience with scheduling various staff and/or clients across different platforms. Scheduling our therapists and technicians is a primary task of this job, though there are many other responsibilities that are part of this position. Problem-solving in a fast-paced environment is crucial to succeeding in this role. Being able to communicate clearly and promptly will be necessary to work efficiently with the rest of our admin team and clinicians. If you are someone who wants to make a difference in the lives of others, we urge you to apply for this position! Requirements: At least 2 years' experience scheduling staff and clients/customers Customer/patient service experience Healthcare-related industry experience preferred including using an EHR, though not required Must be personable, professional and reliable High school diploma Associate or Bachelor's in a related field preferred Full-time availability In-office position Responsibilities: Daily scheduling of clients and staff, including making daily adjustments per client/staff cancellations or changes. Creating set, reoccurring schedules for staff and clients for the summer and fall months. Scheduling sessions for ABA Services for clients and RBTs based on their reported availability. Sessions are scheduled for 2-4 hours a day and can be scheduled 5 days each week depending on the hours authorized by the client's insurance. Notifying the client's family with session times available and confirming sessions with the family before adding the session to the RBTs schedule. Once sessions have been confirmed with the family, sending a copy of the schedule to the RBT so that they can contact the BCBA for session details. Update the sessions scheduled in individual calendar for each RBT's sessions scheduled. Update all sessions on the ABA centers schedules. Reviewing and updating patient and staff information across all program trackers and records systems. Making calls to potential clients regarding ABA services, policies and procedures. Making calls to collect outstanding bills, taking payments over the phone and assisting with basic payment questions. Coordinating and communicating with 3rd-party insurance billers to ensure patient information is correct. Onboarding new clients regarding non-clinical expectations for ABA services at NBCG. Knowing and being able to clearly communicate ABA-specific policies and procedures. Enforcing policies, especially cancellation and other client-focused policies. Collaborating with the rest of ABA administrative team to resolve any problems the program faces. Ensuring patient and staff data and records are accurate and up-to-date. Interacting with technicians and therapists on a daily basis to resolve their scheduling and staffing concerns. Attending meetings required for the ABA administrative team. Any and all other tasks that are reasonably related to accomplishing the goals of the ABA program. Benefits and Other Offerings (Dependent on full or part time status): Health Insurance, Employee Assistance Program, Vision Insurance, Dental Insurance, Short Term Disability Insurance Retirement Planning: Before Tax & Roth 401k 3% Match, Vested 100% after 6yrs of employment Life Insurance: $25,000 covered completely by NBCG, with additional optional coverage available. Education: Capella University Discount: 50% off your first 12-week session, 10% tuition discount on all subsequent sessions Continuing Education Stipend; In-house CE opportunities, and a yearly CEU stipend Additional training opportunities through ComfortFit for EMDR/ART training at a discount Supervision hours if needed Monthly Group Trainings and Cross-department Coordination with speech therapists, clinical therapists, and medication management professionals. Paid Time Off & Holiday Pay: 10 paid holidays for full-time employees, 5 paid holidays for part-time employees. Additional PTO increasing yearly starting with 2 weeks. Personal time off: Flexible unpaid time off for personal days. Parental Leave: 2 Weeks Paid Leave for full-time employees after 12 months of service. Professional Liability Insurance: Covered by NBCG 1mil/3mil limits. * At Neurobehavioral Center for Growth (NBCG), we believe that diversity improves our community. We welcome all qualified candidates regardless of gender identity and expression, sexual orientation, ancestry, religion, national origin, age, ethnic identity, and any other status protected by law. From our staff, to our candidates, to our clientele- we are committed to acceptance and equitable treatment.
$32k-44k yearly est. 12d ago
Secretary
Challenger School 4.2
Administrative assistant job in Farmington, UT
Challenger School is seeking a friendly, detail-oriented individual to join our team as a secretary at our Farmington and Traverse Mountain campuses. As a school secretary, you are the first person everyone interacts with, so you play a vital role in creating a welcoming environment at the campus. At Challenger, you will manage all aspects of the front office and actively support students, parents, teachers, and directors. This is a year-round, full-time position. Responsibilities Maintain a safe, productive, and welcoming office environment Answer phones and respond to questions Manage the student information system Keep campus inventory up to date, order supplies as needed Aid managers with enrollment inquires and marketing events Assist with sick or injured students Work patiently with students, parents, and coworkers Qualifications Two years of college or relevant experience Ability to pass a background check Completion of pre-employment assessments Position Offerings Health Insurance Paid time off 401k Significant tuition discounts for children and grandchildren Please be on the lookout for an email from *******************. This email confirms your application submission and provides you with a link to our pre-employment assessment. This assessment must be completed within 72 hours in order for your application to be considered complete. #CSUT
$30k-35k yearly est. Easy Apply 16d ago
Sr. Administrative Assistant (Executive Level)
Presbyterian Church 4.4
Administrative assistant job in Salt Lake City, UT
The Administrative Assistant provides high-level administrative and operational support to the Global Head of Transactions and his team, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; bachelor's degree in business administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. PR/IP Executive Support: Provide strategic administrative support to the Global Head of Transactions, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and assist with executive-level projects, including conducting research and preparing high-level reports and presentations. Communication: Draft, edit, and manage professional correspondence, maintaining a high standard of clarity and confidentiality. Travel Coordination: Plan and manage complex travel arrangements and itineraries, including international travel. Meeting Coordination: Prepare and facilitate executive meetings, capturing detailed minutes with actionable follow-ups. Expense Management: Prepare and reconcile complex expense reports. Budgeting & Forecasting: Assist in the preparation, monitoring, and quarterly reforecasting of departmental budgets to ensure financial accuracy and alignment with organizational goals. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
$27k-38k yearly est. Auto-Apply 1d ago
Administrative Assistant
Bank of Montreal
Administrative assistant job in Salt Lake City, UT
Application Deadline: 01/30/2026 Address: 142 E. 200 South Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Supports the execution of strategic initiatives; includes tracking metrics and milestones. Builds effective relationships with internal/external stakeholders. Analyzes data and information to provide insights and recommendations. Leads the planning, coordinating and implementing department events. Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. Analyzes issues and determines next steps. Broader work or accountabilities may be assigned as needed. Qualifications: Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. Specialized knowledge. Verbal & written communication skills - Good. Organization skills - Good. Collaboration & team skills - Good. Analytical and problem solving skills - Good. Salary: $41,714.00 - $65,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: ******************************************** About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at ************************* BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
$41.7k-65k yearly Auto-Apply 17d ago
Administrative Assistant - Tax
Tanner LLC 3.9
Administrative assistant job in Lehi, UT
Job DescriptionTanner LLC, Utah's largest public accounting firm and one of INSIDE Public Accounting's Best of the Best Accounting firms, has recently been named as one of Accounting Today's Top Regional Leaders and Firms to watch for 2022 and 2023. Our stellar reputation in the marketplace for being valued add strategic partners to the clients we serve has made us the firm of choice for Utah's premier businesses. Our commitment to excellence, innovation, and client satisfaction has earned us a position of trust and respect within the industry. Our professionals choose to build careers at Tanner because they appreciate our growth mindset and share our values, Gratitude, Excellence in All We Do, and Personal Accountability. Firm leadership is down the hall, not across the country, creating a close-knit and collaborative work environment with curated paths for career advancement and opportunity. Our community of colleagues create an environment that can't be matched. We are a public accounting firm characterized by our investment in our team - Voted #1 in Training multiple years running - and distinctive culture, which sets us apart and defines the experience for our professionals. Job Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This is an excellent opportunity to work for a fast-growing accounting firm and be involved in a great working environment. This position is an in-office job that will require you to be in our Lehi office. Pay : $20- $23 an hour Schedule: Full time 40 hours Monday- Friday 8AM- 5PM In person at Lehi office. Some overtime is expected at various times of the year. We are seeking an organized and proactive individual to join our organization. The Administrative Assistant responsibilities would be:Duties/Responsibilities: Helps process tax returns and file extensions Tracks due dates for the tax department Answers and transfers phone calls, screening when necessary. Welcome and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Put together lunches and other events. Records and distributes of minutes or other records for meetings. Maintains office supplies and orders when necessary. Occasional travel to our Salt Lake location to provide administrative coverage. Ability to handle confidential and sensitive client information with discretion. Performs other related duties as assigned. Required Skills/Abilities: Has integrity, is disciplined, and manages deadlines. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Positive personality with a “WHATEVER IT TAKES” attitude. Benefits: Medical, Dental, and Vision insurance HSA Match Employer paid Life Insurance Employer paid short term and long-term Disability Insurance Employee Assistance Program 401K Retirement Plan with Matching Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. All offers are contingent upon successfully passing a background check. Powered by JazzHR S0PGYjVcux
$20-23 hourly 12d ago
Office Assistant
Utah Non Profit Housing Corporation 3.6
Administrative assistant job in Salt Lake City, UT
Utah Nonprofit Housing Corporation (UNPHC) is Utah's largest non-profit developer, owner, and manager of affordable housing for low and very low income individuals and families. UNPHC is both a 501(c)(3) tax-exempt organization, and a Community Housing Development Organization (CHDO). All employees must be aware of the physical condition of the property, and be aware of conditions that need both immediate and long-term attention. The Office Assistant is responsible for assisting a full-time Property Manager in the satisfactory completion of their responsibilities. The Office Assistant assists the Property Manager as assigned in providing exemplary customer service to residents, planning, marketing, leasing, maintenance, and record keeping. QUALIFICATIONS: Experience: · Minimum of 1 year experience having worked in an office environment of multi-family rental property preferred. · Experienced in use of office machines: computer, fax, photocopier, phone systems, etc. · Experience working with the general public, vendors, and clients. · Non-profit experience helpful. Skills and Knowledge: · Demonstrated skills working with seniors and/or special populations. · Physical ability to conduct inspections and show vacant apartments. · Prior experience in clerical and administrative functions. DUTIES: Supports the Property Manager with the following tasks as directed: · Process applications for apartments including pre-qualification and selection. Ensure all Fair Housing and Non-Discrimination regulations are followed. Conduct thorough resident orientation; ensure all residents know who to contact in emergency situations 24-hours/day. · Show property and vacant apartments to applicants. · Timely collection of rents and all monies on site; daily deposit and record keeping. · Attend appropriate meetings, seminars, and workshops as designated. · Exercises concern for general security and safety of staff and residents. · Observe maintenance activities, including all contracted services. Report problems to supervisor. · Assist in developing and implementing resident services, activities, and a positive resident- relations program. · Routinely observes the condition of the property, inside and out, to ensure neatness and security, and for early identification of potential problems. · Notify supervisor of any property loss or liability related incidents immediately. · Notify supervisor of any absence from property. · Other similar duties and special projects as assigned. OTHER: This is a non-exempt position reporting to a Regional Property Manager or Property Manager, and may be either part-time of full-time. Eligible for benefits if working 30 or more hours per week. A valid Utah driver's license is required, as is the use of a personal vehicle with liability and insurance that can be utilized for UNPHC business, and for which mileage is reimbursed. UNPHC is an equal opportunity employer.
$27k-33k yearly est. 60d+ ago
Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
Millenniumsoft 3.8
Administrative assistant job in Sandy, UT
Position : Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am. Duration : 3 Months Total Hours/week : 15.00 1st Shift Client: Medical Device Company Job Category: Admin/Clerical Level of Experience: Entry Level Employment Type: Contract on W2 (Need US Citizens or GC Holders Only). Hours 5am - 9am, rotating shift 2-2-3. Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am. Job Description: Shift scheduler is responsible for staffing medical device manufacturing operation. Staffing activities include scheduling regular time, over time sign ups, time-off and shift exchanges between shifts. Job Responsibilities: Manage time-off requests and scheduling Works with the Operations Leaders to understand daily staffing needs and receive approval for staffing plans Builds staffing plans to run all production lines every shift and support preventive maintenance activities Responsible for posting overtime sign-ups for opposing shifts Ensures each spot is filled by a qualified associate Sends automated requests to pull in overtime volunteers for scheduled overtime and for urgent overtime needs Manages shift-swapping between associates in each pay-period Learn new software to help improve efficiency of scheduling Maintains an open line of communication to ensure staffing problems/changes are communicated and resolved in a timely manner Maintains records and documents, as required Ensures employee scheduling is aligned with the training matrix. Complies with all local, state, federal, and client safety regulations, policies, and procedures including RCRA Hazardous Waste regulations. Complies with all local client quality policies, procedures, and practices through consistent application of sound quality assurance principles. Other duties as assigned. Education and Experience: High School Diploma/GED or 1-year consecutive work experience. Experience supporting the scheduling for a production operation preferred. Knowledge and Skills: Experience working with ADP is a plus, but not required. Workday experience is a plus, but not required. Proficient in Microsoft Office Applications (Word, Excel and Teams). Physical Demands: The incumbent may be frequently required to stand and/or occasionally sit for extended periods of time. Bending, stooping and reaching may occasionally be required. Work Environment: Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
$34k-48k yearly est. 60d+ ago
Recovery Assistant - On Call
Volunteers of America, Utah 3.6
Administrative assistant job in Salt Lake City, UT
Job DescriptionDescription: Schedule: On-Call / PRN -- Two (2) 8-hour shifts per month required Benefits (Part Time) Employee Assistance Program for all employees 403(b) Retirement Plan Employee Referral Program including cash bonuses About Volunteers of America, Utah is an affiliate of a national, nonprofit, faith-based organization that has served communities across the United States for more than 125 years. Volunteers of America, Utah's mission is to provide community-supported paths for those who are vulnerable to improve their lives and increase their self-reliance. Our programs serve people experiencing challenges related to mental health, substance use, and homelessness. We encourage all who are passionate about making a difference, including individuals with lived experience, to apply. Position Summary The Recovery Assistant increases rapport with clients through trauma-informed practices to create a safe, welcoming environment that will offer stabilization, encourage self-sufficiency, independence, and offer basic services and support to move toward a healthier lifestyle. Essential Duties Conduct intake interviews with clients who are intoxicated or in withdrawal from substance use. Screen clients for admission, intake and orientation. Answer phones and provide information on Detox process. Ensure the safety of clients and enforce facility rules through diligent monitoring. Interact with clients going through the detox process. Take vital signs. Monitor and document client prescription medications. Monitor, educate and assist clients in performance of activities of daily living in accordance with goals and problem areas identified on individual treatment plan. Utilize de-escalation skills to manage client crisis by adhering to the De-escalation Training. Complete all paperwork and reporting related to client and program activities accurately and in accordance with licensing and contract requirements, managed confidentially, and stored appropriately. Maintain cleanliness of the facility while ensuring compliance with health, safety, and fire code. Identify issues that require maintenance and work orders and forward them to appropriate personnel. Work well with co-workers as a team. Utilize the onsite supervisor or the on-call system for guidance and support from supervising staff when any unusual, serious, or critical incident occurs. Performing work at the Detox facility is required to provide direct client care. Attend work as scheduled. Secondary Duties Maintain positive, professional interactions with community resources including, emergency services, fire, police and sheriff, criminal justice, staff from other community providers, client family members, agency donors, community support groups and referral sources. Provide community resource list or other basic information to clients. Attend scheduled staff meetings. Performs other duties as necessary or assigned. Requirements: Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred, but not required: High School Diploma or GED. Computer literate with familiarity of Microsoft Office - required for client data entry and intake and admission duties. Familiarity and knowledge of substance abuse strongly preferred or a willingness to learn. Grounded in your own recovery, if applicable. Ability to be firm yet compassionate. Ability to work efficiently and to switch tasks effectively. Ability to uphold professional boundaries, confidentiality regulations, agency policies and procedures. Interact in a professional manner with a diverse workforce, clients, and the public. Willingness to accept supervision and direction. Must be at least 21 years of age, possess a current driver's license, have a good driving record and be insurable on the agency's liability policy. Pass a pre-employment drug screen and Utah DHHS - Office of Licensing background screening. CPR and First Aid Certification or willingness to become certified. Physical Demands Move around the facility and interact with clients for extended periods of time. Lift and carry 25 lbs.
$24k-28k yearly est. 31d ago
Marketing Administrative Assistant & Print Coordinator
Summit Sothebys International Realty 4.0
Administrative assistant job in Salt Lake City, UT
Job DescriptionSalary: Marketing Administrative Assistant & Print Coordinator Schedule: Monday Friday Entry-Level - 2 years experience About Us: We are a successful, innovative, and incredibly fun group of creatives supporting Utah's most dynamic real estate brokerage. As the only brokerage in the state with an in-house advertising agency, we take marketing to the next levelpushing boundaries and redefining real estate every day. Our tight-knit team thrives on collaboration, excellence, and a passion for delivering unparalleled experiences. About You: Youre a team player committed to the success of those around you. You have a sharp eye for detail and a strong ability to proofread and spot errors. You have previous experience in production design and are familiar with print processes. You have strong customer service skills and can communicate professionally with agents, vendors, and team members. You're eager to grow, learn, and advance, with a go-getter mindset. Youre ready to hit the ground running and apply your skills from day one. About the Role: The Marketing Administrative Assistant & Print Coordinator is essential to our marketing team, overseeing graphic design proofing, print production, and administrative tasks. As a key representative of the marketing department to our 250+ agents across Utah, youll ensure high-quality print materials, from postcards and flyers to booklets and magazines. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects efficiently. Day-to-Day Responsibilities: Proofread all approved art files to ensure accuracy before sending to print. Coordinate print orders with specialty vendors and place all print marketing orders. Operate and maintain the Ricoh printer, including ordering supplies and scheduling service as needed. Print and trim in-house marketing materials with precision utilizing the in-house print room. Order and manage business cards (temporary and permanent) for agents. Organize and update direct mail lists in excel for marketing campaigns. Assist the Marketing Manager with backend marketing systems, workload management, and order follow-ups. Ensure all eleven SSIR offices are stocked with updated marketing materials. Required Skills & Experience: Previous printing, marketing, or administrative experience preferred. Excellent proofing and attention to detailyou catch even the smallest errors. A solid understanding of the English language and grammar. Strong customer service skillsyou communicate clearly and professionally. Basic understanding of Excel and InDesign (or willingness to learn). Ability to multitask and manage deadlines in a fast-paced environment.
$28k-36k yearly est. 7d ago
2026-27 Elementary Administrative Position(s)
Weber School District 4.5
Administrative assistant job in Ogden, UT
A position is now open in the Weber School District's Elementary Education Department for an Elementary School Administrator for the 2026-2027 school year. The deadline to apply is midnight Friday, January 30, 2026. The process to apply for the position is detailed below. Please read the application information carefully. All Applicants Apply at ****************************** In-district applicants, log into your account* (or create an account, as may be necessary). Ensure your profile is marked as an internal candidate to access the internal candidate application. Files will be reviewed before interviews are scheduled. To fully complete the application, make sure to include: A letter of interest A current resume Proof of administrative endorsement Out-of-district applicants must include two letters of recommendation *NOTE: Applicant accounts are not WSD PowerSchool accounts. All questions should be directed to Heather Neilson, Director of Elementary Education, at *****************. A position is now open in the Weber School District's Elementary Education Department for an Elementary School Administrator for the 2026-2027 school year. Position Summary We are seeking a dedicated Elementary School Administrator to lead all aspects of school operations. The principal will provide instructional and operational leadership to ensure student success, foster a positive and inclusive school culture, and support the professional growth of faculty and staff. This role implements district goals and policies, promotes high-quality teaching and learning, and builds strong relationships with students, families, and the community. Key Responsibilities Provide leadership to promote a safe, positive, and inclusive school environment that encourages academic excellence and equity. Collaborate with faculty, staff, and parents to develop, implement, and monitor school policies, goals, curriculum plans, and the School Success Plan (SSP). Supervise, mentor, and evaluate teachers and staff, providing feedback and professional development to enhance instructional practices and student outcomes. Conduct classroom observations and walkthroughs to monitor teaching effectiveness and support continuous improvement. Ensure compliance with state and federal regulations, district policies, and Utah Core Standards. Oversee student behavior systems, including PBIS and multi-tiered supports, as well as attendance and intervention programs. Manage school operations, including budget, resources, and facilities, in collaboration with district leadership. Lead initiatives to improve student learning outcomes and close achievement gaps. Build strong relationships with students, families, staff, and the community, serving as a visible and approachable leader. Serve as the primary liaison between the school and district administration, ensuring clear communication and collaboration. Coordinate standardized testing and assessments, ensuring compliance with district protocols. Use data to guide decision-making and inform instructional and operational improvements. Promote a culture of continuous improvement through reflective practice, shared leadership, and collaboration. Qualifications Current Utah Administrative/Supervisory License, including successful completion of the Praxis exam. Minimum of seven years of successful teaching experience; administrative experience preferred. Strong leadership, organizational, and communication skills. Ability to manage personnel, budget, and facilities effectively. Commitment to equity, student growth, and a student-centered school culture. Experience with instructional leadership, curriculum development, and professional learning communities (PLCs). Knowledge of PBIS, MTSS, and behavioral interventions. Proficiency in using student data to inform decisions. Ability to model reflective practice, adaptability, and a growth mindset. Preferred Skills Experience with curriculum development and instructional leadership. Familiarity with student data analysis to drive school improvement. Knowledge of educational technologies and classroom integration. Strong decision-making and problem-solving abilities. Ability to foster collaboration with staff, families, and the community. Commitment to equity and a student-centered learning environment. Knowledge of PBIS and multi-tiered behavioral supports. Reflective, adaptive, and growth-oriented leadership practices. Application Process Interested candidates should submit the following: A cover letter detailing their qualifications and experience. A current resume. Three professional references. Proof of a current Utah Administrative/Supervisory License and Praxis test results. The deadline to apply is midnight Friday, January 30, 2026. WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER
$31k-40k yearly est. Easy Apply 15d ago
Administrative Assistant - Murray, UT
Home Caregivers Partnership LLC
Administrative assistant job in Salt Lake City, UT
ADMINISTRATIVE ASSISTANT Do you like helping people, keeping details organized, and tasks running smoothly? Do you have a natural ability to roll with the punches, being flexible to handle anything that might come your way? We are a busy mobile medical practice looking for a strong reliable support to company operations. Responsibilities: -Answer telephone calls and emails from customers and clients, directing them to relevant staff -Manage filing system, schedule appointments, meetings and update contact database regularly -Assist colleagues with administrative tasks Qualifications: -Excellent written and verbal communication skills -Good time management skills -Proficient computer and problem-solving skills -A desire for permanent and long-term employment Benefits Salary is open for discussion and will be based on experience. Paid holidays and vacation days. Full-time position 8:30-5pm at our Murray office.
$28k-37k yearly est. Auto-Apply 60d+ ago

Learn more about administrative assistant jobs

How much does an administrative assistant earn in Layton, UT?

The average administrative assistant in Layton, UT earns between $25,000 and $42,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average administrative assistant salary in Layton, UT

$32,000

$25,00010%

$32,000Median

$42,00090%

What are the biggest employers of Administrative Assistants in Layton, UT?

The biggest employers of Administrative Assistants in Layton, UT are:

Freightwire

Job type you want

Full Time

Part Time

Internship

Temporary

Zippia Careers
Office and Administrative Industry
Administrative Assistant Jobs
Locations
Layton, UT
Administrative Assistant Layton, UT Jobs

Administrative assistant jobs in Layton, UT - 923 jobs

Cardiac Sonographer - Relocation Assistance Available

Executive Assistant