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Administrative Assistant Jobs in Layton, UT

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  • Executive Assistant

    Better Being Co

    Administrative Assistant Job 22 miles from Layton

    About Us At Better Being we empower and inspire individuals to feel better and live healthier lives by providing the most trustworthy, pure, and innovative natural wellness solutions. If you thrive in a challenging work environment, surrounded by incredible team members who will help you grow and do your best work, Better Being is the right place for you. Come build with us and be part of an award-winning company that's helping create meaningful and lasting change in the healthcare industry. Job Summary We are seeking an Executive Assistant to support the Executive Team by managing a wide range of administrative tasks with professionalism and efficiency. Exercises independent judgment to effectively plan, prioritize, and organize a dynamic and diverse workload. Essential Functions Coordinate and support company event planning initiatives. Design and build effective presentations soliciting feedback from presenters. Manage appointment scheduling and meeting preparations, including booking rooms, arranging catering, and setting up meeting spaces. Serve as a liaison between departments and external agencies, working with the Executive Team. Coordinate executives' schedules, including meetings, conferences, and travel arrangements. Handle sensitive and confidential information with discretion and professionalism. Process and manage expense reports efficiently. Collaborate on both one-time and ongoing projects, often taking the lead on planning and coordinating presentations and disseminating information. Draft responses and handle routine and non-routine requests via email and phone, ensuring smooth communication within the organization. Create, proofread, and finalize documents, including memos, charts, business plans, and other professional correspondence. Additional Responsibilities Must be able to commute to Ogden and SLC office locations. Understanding data analysis is highly beneficial. Uphold company policies, maintain a clean work area, and contribute to workplace safety initiatives. Handle additional tasks as assigned by Executives. Job Qualifications Bachelor's degree in Business related field highly preferred with a minimum of 5 years in an Executive Administrative role. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and database management. Exceptional attention to detail, organizational skills, and ability to meet deadlines. Ability to read, analyze, and interpret general business periodicals, technical procedures, or governmental regulations. Demonstrated ability to manage multiple priorities and maintain discretion in sensitive situations. Physical Requirements While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. The employee may exert up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects. Specific vision abilities required by this job include near acuity, far acuity, depth perception, accommodation, color vision, and field of vision. Our Benefits Join our team and enjoy a comprehensive package of competitive benefits and perks designed to support your well-being and professional growth. Our offerings include: Access to our Employee Health Clinic for your medical needs. Comprehensive Medical, Dental, and Vision Insurance coverage. Participation in our Family First Program, emphasizing work-life balance. 401(K) plan with generous employer match to help you plan for the future. Educational Reimbursement opportunities to support your continued learning and development. Wellness Incentives to promote a healthy lifestyle. Substantial product discounts, because we value our team members as customers too. Generous Paid Time Off and Paid Holidays, ensuring you have time to rest and recharge. For more information, check out our website Better Being Careers and join us in experiencing a workplace where your well-being and success are our top priorities. This description is not intended to be an exhaustive list of responsibilities and qualifications. The position, duties, and qualifications are subject to change at any time. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
    $35k-51k yearly est. 14d ago
  • Sentinel - Administrative Assistant 4 - 14080

    Northrop Grumman 4.7company rating

    Administrative Assistant Job 7 miles from Layton

    RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: SecretTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Embark on a career putting innovative, reliable, and agile products and ideas into orbit, and beyond. Northrop Grumman has opportunities waiting for you that play a vital role in human space exploration, national defense, and scientific discovery, supporting multiple programs across the universe. With us, you'll discover a culture of curiosity and collaboration that will have you Defining Possible from the day you start. Our Defense systems connect and protect millions of people on earth every day, now and for the future. Explore your future and launch your career today. Northrop Grumman's Sentinel program is seeking an Administrative Assistant 4 to join our team of qualified, diverse individuals. This position will be located at Roy UT. What you will get to do: This individual will be part of a team of contracts professionals supporting the Sentinel program, which is a major defense acquisition program to replace the Nation's existing Minuteman III weapon system, as part of the United States' nuclear strategic deterrent triad. With emphasis on supporting the Sentinel weapon system's Command and Launch segment, this individual will provide contract administration for a large, complex contract and program of critical importance. Responsibilities will include, but are not limited to, the following: Performs normal office functions such as setting up and maintaining files. Coordinates travel and expense reimbursement. Gathers, complies and reports on information relevant to the supervisors' assignments. Arranges meetings and conferences. Receiving, referring or answering mail. Coordinates calendars. Reviews drafts and finished documents for appropriate grammatical usage. Answers questions relating to office operations and established policies and procedures. Exposed to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment. Initiates, researches and obtains information for reports and special assignments. May act as coordinator of special projects, following up on pending details, coordinating activities and ensuring deadlines are met. Uses various PC software packages such as PowerPoint, Excel spreadsheets, word processing, graphics, etc., to produce high quality reports, presentations, or other documents. Contacts company personnel at all organizational levels to gather information for reports, projects, meetings and events. Will also be responsible for routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains filing system. Will be responsible for and expected to anticipate the needs of the business unit front office in the planning of meetings, meeting prep, travel, inquiries etc. This position's standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off. Basic Qualifications: 6 years of relevant experience with a High School Diploma. Four additional years of experience may be substituted in lieu of a degree. Must have U.S. Citizenship with the ability to obtain Secret level clearance and Special Access Program (SAP) certification. Demonstrated accurate management of executive calendars. Demonstrated ability using travel and expense reporting programs and tools. Proficiency with Microsoft Office Excel, Word, PowerPoint the ability to create, manipulate professional deliverables. Preferred Qualifications: Demonstrated Project Management Experience. Outstanding verbal and written communication and interpersonal skills. Demonstrated ability in prioritizing multiple tasks. Demonstrated ability to interact effectively across all levels of the organization and with outside organizations. Ability to work some overtime as needed. Position Benefits: As a full-time employee of Northrop Grumman, you are eligible for our robust benefits package including • Medical, Dental & Vision coverage • 401k • Educational Assistance • Life Insurance • Employee Assistance Programs & Work/Life Solutions • Paid Time Off • Health & Wellness Resources • Employee Discounts Salary Range: $55,800.00 - $93,000.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
    $55.8k-93k yearly 11d ago
  • Executive Assistant - Client Relations Manager

    Primary Residential Careers 4.7company rating

    Administrative Assistant Job In Layton, UT

    What We're Looking For: • A confident communicator who loves talking to and engaging with clients. • Someone who thrives on organization and attention to detail. • A self-starter who is comfortable managing upward and holding leadership accountable. • Someone who is self-driven in finding solutions and problem solving. • Someone eager to become a trusted partner and a key part of our success. ***** Position is IN OFFICE only! - Layton Utah- ****** Who We Are: We're a leading mortgage lender that believes in working hard and playing hard. Our team is tight-knit, collaborative, and passionate about our clients. We know how to have fun, too. We value those who are committed to excellence as we are-and isn't afraid to hold leadership accountable. Mortgage experience is a plus, but we're more interested in your ability to connect with people, solve challenges and stay organized. The Role: As an Executive assistant - Client Relations manager, you'll be the glue that holds everything together. Your main job is to keep your boss on track and help them follow up with meetings, appointments, and trips. Even assisting with aspects for their personal life from time to time. You'll have the opportunity to manage key areas like the calendar, emails, and our client database, all while ensuring exceptional client experiences. Key Responsibilities: 1. Calendar & Email Management: • Schedule all appointments for the team leader, with no exceptions. • Confirm all appointments the day before and follow up as needed. • Keep emails organized and assist with time-blocking activities. • Keep the team leader's workspace spotless and ready for action. • Ensure the team leader sticks to calls and daily priorities. 2. Client Engagement & Image Building: • Set the tone as the Director of First Impressions. • Address thank-you notes and manage our birthday program. • Plan and execute client gifting and manage happy hour events. • Coordinate with clients and partners to ensure seamless communication. 3. Database & Client Relationship Management: • Keep our database updated with recent closings and client interactions. • Execute follow-up calls at 30, 60, and 90 days post-closing. • Organize and fill networking events, lunches, and happy hours. Weekly Duties: • Schedule and respond to all incoming leads promptly. • Prepare daily call lists for Theme Days and track lead-to-appointment conversions. • Communicate client needs, expectations, and follow-up plans. • Ensure our referral partners are kept in the loop and build lasting trust. What We're Looking For: • A confident communicator who loves talking to and engaging with clients. • Someone who thrives on organization and attention to detail. • A self-starter who is comfortable managing upward and holding leadership accountable. • A fun and social person who can seamlessly transition from work mode to after-work happy hours. • Someone eager to become a trusted partner and a key part of our success. Perks of Joining Us: • A vibrant work environment where your ideas matter. • Opportunities to bond over team events and celebrate our wins. • The chance to grow alongside a supportive and driven team. If you're ready to dive into a role that challenges and rewards you-and want to work somewhere you're excellence is valued and appreciated-apply today! Let's make mortgage magic happen, together.
    $36k-47k yearly est. 41d ago
  • Performing Arts Administrative Assistant

    Weber State University 4.2company rating

    Administrative Assistant Job 10 miles from Layton

    This position will work closely with the Performing Arts Administrative Specialists and provide support in our main office. Duties would include data entry, spreadsheet management, filing, managing small projects, documentation of reports, answering phone calls, and responding to inquiries from visitors. This position is 50/50 eligible, student must be enrolled full-time and have at least a 2.0 GPA in order to qualify. Required Qualifications Some basic knowledge of Microsoft work suite and Google suite. Preferred Qualifications Background Check? No Posting Detail Information Job Open Date 01/27/2025 Review Date 01/29/2025 Job Close Date 02/27/2025 Open Until Filled Quick Link for Direct Access to Posting ************************************* Notes to Applicant To apply, complete the online application, Attach a resume is optional. If you are hired, please keep in mind that you will need to complete the appropriate Payroll and HR documents prior to beginning work. The screening of applicants will begin immediately. ADA Essential Job Function ADA Essential Job Function Physical Activity of this position Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. Physical Requirements of this position Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or consistently to move objects, including the human body. Sitting most of the time. Walking and standing only occasionally if ever. Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading. The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).
    $25k-32k yearly est. 9d ago
  • Administrative Assistant/Office Assistant/Tax Admin

    Tanner 3.9company rating

    Administrative Assistant Job 22 miles from Layton

    Tanner LLC, Utah's largest public accounting firm and one of INSIDE Public Accounting's Best of the Best Accounting firms, has recently been named as one of Accounting Today's Top Regional Leaders and Firms to watch for 2023 and 2024. Our stellar reputation in the marketplace for being value add strategic partners to the clients we serve has made us the firm of choice for Utah's premier businesses. Our commitment to excellence, innovation, and client satisfaction has earned us a position of trust and respect within the industry. Our professionals choose to build careers at Tanner because they appreciate our growth mindset and share our values, Gratitude, Excellence in All We Do, and Personal Accountability. Firm leadership is down the hall, not across the country, creating a close-knit and collaborative work environment with curated paths for career advancement and opportunity. Our community of colleagues create an environment that can't be matched. We are a public accounting firm characterized by our investment in our team - Voted #1 in Training multiple years running - and distinctive culture, which sets us apart and defines the experience for our professionals. Job Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This is an excellent opportunity to work for a fast-growing accounting firm and be involved in a great working environment. This position is an in-office job that will require you to be in our Salt Lake office. Pay: $20 - $23 an hour DOE Schedule: · Full time 40 hours · Monday - Friday · 8AM - 5PM · In person at Salt Lake office. Some overtime is expected at various times of the year. We are seeking an organized and proactive individual to join our organization. The Administrative Assistant responsibilities would be: Duties/Responsibilities: Technical Tasks · Formatting key documents using Microsoft Office and Adobe that will be sent to clients. · Performing tasks in the Firm's ERP system at the direction of upper management. · Retrieves information as requested from records and prepares written summaries of data. · Records and distributes minutes or other records for meetings. · Performs other related duties as assigned. General Tasks · Welcomes and directs visitors. · Answers and transfers phone calls, screening when necessary. Responds to and resolves administrative inquiries and questions. · Processes and distributes all incoming/outgoing mail and packages. · Facilitates lunch and dinner orders during our busy seasons and other events, and occasionally assist with coordinating external meetings held in our facilities. · Stock snacks/beverages in breakrooms and occasionally maintaining cleanliness and organization of refrigerators. · Maintains office supplies and orders when necessary. · Occasional travel to our Lehi location to provide administrative coverage. · Helps with other clerical and administrative responsibilities for team members at all levels within the organization. · Performs other related duties as assigned. Required Skills/Abilities: · Ability to handle confidential and sensitive client information with discretion · Possesses excellent interpersonal and customer service skills · Has integrity, is disciplined, reliable, and manages deadlines · Excellent verbal and written communication skills · Proficient in Microsoft Office Suite or related software · Excellent organizational skills and attention to detail · Basic understanding of clerical procedures and systems such as recordkeeping and filing · Ability to work independently · Prior work experience in an accounting firm and basic knowledge of IRS tax forms and regulations. · Positive personality with a “WHATEVER IT TAKES” attitude Benefits: · Medical, dental, and vision insurance · HSA match · 401K retirement plan with matching · Employer paid life insurance · Employer paid short term and long-term disability insurance · Employee assistance program Physical Requirements: · Prolonged periods sitting at a desk and working on a computer · Must be able to lift up to 15 pounds at times We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. All offers are contingent upon successfully passing of a background check.
    $20-23 hourly 21d ago
  • Admin Assistant 1 - Layton Seminary

    CHC 4.2company rating

    Administrative Assistant Job In Layton, UT

    The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge. Responsibilities Typical responsibilities include but are not limited to: • Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms. • Collecting data and compiling information. • Taking meeting minutes • Using computer apps and software to schedule meetings and appointments and maintain calendars. • Answering and screening telephone calls - forwards calls and takes messages as needed • Receiving and sorting mail and correspondence • Operating standard office equipment such as copy machines • Ordering office supplies • Maintaining office files • Other duties as assigned Qualifications Required: • High School Diploma or equivalent • Beginning to working administrative support knowledge Key Skills include the ability to: • Communicate professionally in writing and verbally. • Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents. • Operate and maintain standard office equipment. • Problem solve and resolve basic conflict and problems • Organize and prioritize work and needs • Understand and follow instructions. • Interact and work with others in a productive and professional way. • Work with discretion, confidentiality, and integrity • To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
    $29k-37k yearly est. 17d ago
  • Administrative Assistant

    Icon Plc 4.8company rating

    Administrative Assistant Job 22 miles from Layton

    Administrative Assistant-Salt Lake City, UT-Office Non Flex ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. The Front Desk Administrative Assistant plays a key role in providing administrative support within a fast-paced Phase 1 Research Clinic. This role requires exceptional organizational skills, computer proficiency, attention to detail, exceptional multi-tasking skills, and effective communication skills. Independent judgment is required to plan, prioritize, and organize workload. The ideal candidate will efficiently manage front desk operations, documentation, data entry, and interdepartmental communication to ensure smooth clinic operations and streamline processes. Job Description: * Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance. * As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs. * Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff. * Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials. * Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses. * Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested. * Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications. * Draft correspondence, emails and/or presentations to be sent to internal and external contacts. * Maintain/update organization charts and distribution lists for department. * Interact frequently with inter-departmental associates for the purpose of resolving workload issues. * Maintain and promote positive and professional working relationships with associates and management. * Comply with all appropriate policies, procedures, safety rules and regulations. Take required training. * Provide backup to other Senior Administrative Assistants as directed by department head. Requirements: * 0 - 3 years of experience Required * Any duties as assigned * Travel: Travel to other sites within the network may be required to support increases in workload and, or studies/projects as needed. #LI-MO1 What ICON can offer you: Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family. Our benefits examples include: * Various annual leave entitlements * A range of health insurance offerings to suit you and your family's needs. * Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. * Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being. * Life assurance * Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. Visit our careers site to read more about the benefits ICON offers. At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we've done to become a more inclusive organisation. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please click here to apply
    $30k-38k yearly est. 22d ago
  • Administrative Assistant

    Presbyterian Church 4.4company rating

    Administrative Assistant Job 22 miles from Layton

    At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. The Administrative Assistant provides comprehensive administrative support to mid- and senior-level managers and their teams, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. High school diploma or equivalent required; Bachelor's degree in Business Administration or related field preferred. 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational and time management skills. Ability to maintain confidentiality. Excellent written and verbal communication skills. Attention to detail and accuracy. Professional demeanor, proactive attitude, and strong problem-solving skills. Ability to work onsite in a professional office setting Monday - Friday during core business hours. Ability to work overtime as needed. (PR/IP) Executive Support: Provide comprehensive administrative support to senior executives, including managing complex calendars and scheduling high-level meetings. Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. Project Management: Lead and support special projects, conducting research and preparing high-level reports and presentations. Communication: Draft and edit executive correspondence, emails, and memos. Travel Coordination: Manage and coordinate extensive travel arrangements and itineraries for executives. Meeting Coordination: Organize and facilitate executive meetings, including preparing agendas, materials, and taking detailed minutes. Expense Management: Prepare and reconcile complex expense reports. Document Management: Maintain and organize important documents and files, both physical and digital. Data Entry: Accurately enter and update data in various databases and spreadsheets. Document Preparation: Assist in preparing and formatting documents, reports, and presentations. Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed.
    $27k-39k yearly est. 5d ago
  • Administrative Assistant

    S&S Worldwide 3.9company rating

    Administrative Assistant Job 45 miles from Layton

    Full-time Administrative Assistant is sought to provide support for our General Manager and Project Management Department. The position requires solid Microsoft Office computer skills and experience, proven ability to learn new software programs, excellent communication and organizational skills, ability to handle multiple tasks and priorities, and great attention to detail. Project Management experience and the ability to read and understand engineering drawings would be a plus. Preference will be given to candidates with an Associates Degree in Business Administration or with three years or more office experience.
    $33k-40k yearly est. 60d+ ago
  • Administrative Assistant

    Ultradent Products 4.8company rating

    Administrative Assistant Job 22 miles from Layton

    Administrative Assistant candidates, how would you like to work in a fast-paced, exciting, and growing marketing organization who is willing to invest in YOU and your career development? It is a great time to join Ultradent, a global dental manufacturing company that has had nonstop growth for over 45 + years! We need someone who is bright and motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with unwavering attention to detail at all times. A high level of organization and interest in working across multiple areas of the business is a must. This is a large team, so we need someone who can not only be great in their day to day work, but can identify opportunities to make the overall team more organized and efficient-someone who is curious, demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at Ultradent! Ultradent Products, Inc., is a collaborative and hard-working company with a 40-year history of innovation. Ours is a fun, fast-paced work environment dedicated to providing unique, solution-oriented products to dentists-and their patients-across the globe. Our company was built on a foundation of innovation, integrity, hard work, quality, and care, and we put those values into everything we do. Please note that this is an entry level administrative assistant position with more administrative duties and a few marketing duties. We need someone who is dedicated and passionate about providing support in an assistant capacity to a very busy marketing team! If you are looking for an entry level marketing position, you are encouraged to apply! How you will make an impact: Provide administrative support to Brand and Product Managers Schedule appointments, coordinate meetings and special events, make travel arrangements and other tasks as assigned. Prepare routine and specialized correspondence, memos, and reports. May prepare special periodic reports and compose non-routine responses to correspondence requiring knowledge of manager's views Project manage special initiatives Perform other administrative duties as needed Coordination with multiple departments What You Will Need To Succeed: Intuition and empathy with a knack for knowing how to help colleagues and customers alike A track record of consistently going above and beyond 1-2 + years' of administrative experience in a fast-paced, challenging environment is ideal MUST be comfortable using and learning new technologies Proficiency with Microsoft Office, including Excel and PowerPoint Strong organizational skills and be detail orientation Ability to juggle multiple projects and priorities at once High level of interpersonal skills to handle sensitive and confidential situations and documents Demonstrated poise, tact, and diplomacy Ability to bring assignments to completion with little direction Experience or exposure to sales and marketing If you are looking for an opportunity to thrive with a dynamic team, have creative freedom in the office to develop tools, skills, and processes to make your work life better and participate in some fun team-building activities and PARTIES (both department and company), then Ultradent is the place for YOU! Ultradent is an Equal Opportunity and Affirmative Action Employer. We are a global culture where differences are sought after, welcomed, and embraced. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. VEVRAA Federal Contractor: For more information please contact us at ************************. PWDNET
    $32k-40k yearly est. Easy Apply 16h ago
  • Office Assistant - Office Administration, Programming, & Projects

    Congregation Kol Ami

    Administrative Assistant Job 22 miles from Layton

    Office Assistant Congregation Kol Ami is a dynamic, inclusive Jewish congregation. We are seeking an individual who is organized, detail-oriented, and passionate to become part of our team and support our growing membership. This full-time Office, Programming and Project Assistant (OPPA) provides essential administrative support, program coordination, and project management to our organization. Key Responsibilities: 1. Office and Synagogue Support Meeting, Logistical, and Inventory Coordination Front Desk Operations Office Organization and Membership Support 2. Programming Coordination Administrative Support Event Prep and Hosting Support Volunteer Engagement 3. Project Management Capital Project Support Vendor Liaison 4. General Expectations Maintain confidentiality and discretion in all interactions Contribute to a welcoming, inclusive, and respectful workplace culture Qualifications and Skills: Exceptional organizational skills with the ability to manage multiple priorities. Strong written and verbal communication skills. Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and ability to learn new software and programs. Experience in event planning, program coordination, or nonprofit operations is a plus. Customer service and volunteer management experience. Detail-oriented with problem-solving abilities in a fast-paced environment. Ability to work independently and collaboratively with staff, volunteers, and community members. Pay will be $18-$20/hr dependent on experience. Full time benefits included. Join Our Team! If you are enthusiastic about learning and supporting a thriving Jewish community and possess the skills to manage diverse responsibilities, we encourage you to apply!
    $18-20 hourly 6d ago
  • Administrative Assistant

    Eide Bailly 4.4company rating

    Administrative Assistant Job 22 miles from Layton

    Location: Salt Lake City, Utah Work Arrangement: Hybrid A Day in the Life A typical day as an Audit Administrative Assistant might include the following: Utilize Engagement software and virtual apps to complete a wide range of tasks. Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. Prepare and assemble reports, company materials, and client documents as directed. Conduct math checks, proofing, and formatting of financial statements before they are processed. Process client confirmations. Manage and prioritize incoming workflow to meet all deadlines in a deadline-focused environment. Make arrangements for various meetings via conference calls, video conference and webcasts. Process expense reports for partners and managers. Assist with processing outgoing mail. Organize incoming mail for partners as directed. Assist other admin as needed with events and meeting catering. Prepare invoices for Audit partners. Provide general administrative support to partners, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and copying. Assist in office-wide duties such as mailings, form letters, and data updates. Perform a wide range of general administrative duties, including running errands, for the audit department and office. Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. Work together with the entire Administrative team to ensure project deadlines are met and workload is evenly dispersed. Comfortably use Teams and share screens to communicate with your Team located in other offices. Who You Are You have an Associate's degree and 2 years of past administrative support experience. You thrive in a high-volume, fast-paced, work environment. You are a multi-tasking master, and there has never been a deadline you could not meet. You can quickly prioritize and organize your work to complete tasks of an immediate nature. You hold yourself to the highest professional standards and maintain strict client confidentiality. You are highly proficient in Microsoft Excel, as well as proficient in Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat. Power BI and Salesforce experience is a plus. You are exceptionally detail-oriented with strong verbal and written communication skills - reviewing communications and fixing errors is a task you love! You are confident in communicating with upper management. You are willing to work overtime as needed. You love collaborating and contributing to being part of a team but also enjoy working alone with limited supervision. This position requires prolonged standing and sitting, some bending, stooping and stretching and the ability to lift up to 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws. #LI-KM1 #LI-HYBRID
    $35k-44k yearly est. 2d ago
  • Administrative Assistant

    Pacific Office Automation 4.7company rating

    Administrative Assistant Job 28 miles from Layton

    Pacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to twenty-eight branches located in nine western states. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more. At Pacific Office Automation, you ll find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure. Position Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic? Our fast-paced, sales office is seeking an Administrative Assistant at our office in West Valley City, UT. Our ideal candidate will be detail-oriented, have experience with problem-solving, and have the ability to meet urgent deadlines while maintaining accuracy. Essential Job Duties Acutely detail-oriented data entry across multiple databases Heavy and frequent internal customer service Maintain spreadsheets for current cost analysis reviews Assist the Sales rep and major manager in any/all duties File, copy, and scan documents Scheduling equipment and software deliveries, moves, and pickups Escalating service call related issues on behalf of customers Auditing and creating invoices Qualifications Must be Microsoft Excel proficient and be able to do the following tasks: copy, paste, find, filter, custom sort by multiple columns, and work with multiple sheets within one workbook Microsoft Word proficient Ability to type 50-60 words-per-minute Ability to follow directions and take notes 2 years of office experience preferably in an administrative or customer service role Must be capable of working independently and as part of the team Preferred skills, but not required Microsoft Excel skills: Indexing values, creating pivot tables, conditional formatting Benefits DOE: $18-$22/HR Advancement and growth into leadership roles Team-player environment Medical/Dental/Vision/Life insurance plans Matched 401k PTO, Vacation, Sick Leave FSA/HSA programs Our Commitment to Diversity and Inclusion Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees differences because we know that diversity makes us stronger. #LI-Onsite
    $18-22 hourly 12d ago
  • Administrative Assistant, Office of the Bursar

    Salt Lake Community College

    Administrative Assistant Job 22 miles from Layton

    The Administrative Assistant will provide organizational and administrative support to the Bursar and the Bursar Management Team overseeing Support Services, Cashiering, and Student Loans & Receivables. Primary responsibilities of this position include clerical duties such as managing calendars, relaying messages, updating phone lists and org charts, scheduling appointments, updating and monitoring websites and office signs/posters, tracking inventory, sending office reminders, and taking/retaining meeting notes. Assists in managing shared office spaces, including the break room, conference room, and wellness room. Coordinates and supports Bursar staff events, team building, luncheons, and office awards. Assists in submitting purchase orders and working with property control when tracking assets. Assists in collecting and analyzing student data and preparing fiscal and budgetary reports. Responsible for tracking, supporting, and updating statuses of various Bursar projects and deadlines. Assists with new hire training and onboarding. As a member of the Bursar team, the Administrative Assistant will benefit from being part of a caring team environment made up of more than 30 members and will learn valuable work ethic and critical thinking skills to further grow the individuals' skillset. Essential Responsibilities and Duties * Assist in scheduling and sending interdepartmental communication/reminders as assigned by the Bursar and Management Team. * Manage Bursar SharePoint site/calendar and tracking important dates/deadlines. * Attend meetings, record minutes, and retain notes. * Monitor inventory, including computer/assets, credit card machines, office supplies, and surplus. * Assist in submitting of department purchase orders and office supplies. * Monitor and update Bursar projects and deadlines. * Maintain shared Bursar office spaces and bulletin boards. * Update phone lists and organiztional charts. * Maintain and update SLCC Bursar websites, posters, and announcements such as office hours, closures, and other changes in Bursar operations. * Assist in tracking user access to various Bursar secure sites. * Coordinate employee events, awards, and luncheons. * Assist in checking and monitoring the mail room. * Assist in scheduling meetings, onboarding new staff, and new hire training. * Other duties as assigned. Essential Responsibilities and Duties Continued Minimum Qualifications * Two (2) years of post-high school education/training required equating a minimum of 60 credit hours. * Two (2) years of related, paid full time work experience with increasing levels of responsibility. Trade-off 1:1 in experience/education requirement. Part time experience may be considered on a prorated basis. Preferred Qualifications * Two years of direct administrative assistant, project management, or clerical experience. * Experience with budgets, tracking, and accounting. * Experience in working with a high functioning team. * Banner knowledge. * Event planning. * College and university work experience. Knowledge, Skills & Abilities * General clerical skills, including keyboarding, copying, filing, emailing and faxing. * Ability to prioritize, meet deadlines, multi-task, track multiple projects, and easily adapt to the changing needs of the department. * Familiarity with computerized and online information systems. * Working knowledge of Microsoft Office software including Word, Excel, and PowerPoint. * Ability to work with a team, have excellent customer service skills, train others, and be able to relate well with people. * Ability to build and maintain strong, collaborative relationships with College departments and personnel. * Demonstrated self-starter, team player, and resourceful problem solver. * Must be willing to learn and be self-motivated. * Must be reliable and work hours as scheduled. * Ability to communicate effectively with a broad range of people with a variety of abilities and backgrounds, to maintain good working relationships across the College. * Ability to work with all groups from a variety of academic, socioeconomic, cultural, and ethnic backgrounds, and with community college students, faculty, and staff, including those with disabilities. Non-Essential Responsibilities and Duties Special Instructions To be considered for this position, please submit a completed application, resume, and cover letter. Additional consideration given for those who submit documentation showing evidence of the minimum and preferred qualifications. Full consideration will be given to applicants who apply on or before the priority review date indicated above. More information about Salt Lake Community College benefits: ********************************************** SLCC Highlights Salt Lake Community College is Utah's largest open-access college with the most diverse student body in the state. We proudly educate 45,000+ students pursuing degrees in 100+ programs across 8 areas of study, and Utah's fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students' lives to strengthen its surrounding communities. SLCC employees work at 11 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment. Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education. FLSA Non-Exempt SLCC Information Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law. SLCC is a participating employer with Utah Retirement Systems ("URS"). In addition to URS, SLCC offers several other retirement account options. This position is subject to a successful completion of a criminal background check.
    $28k-38k yearly est. 33d ago
  • Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.

    Millenniumsoft 3.8company rating

    Administrative Assistant Job 36 miles from Layton

    Position : Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am. Duration : 6 Months Total Hours/week : 15.00 1st Shift Client: Medical Device Company Job Category: Admin/Clerical Level of Experience: Entry Level Employment Type: Contract on W2 (Need US Citizens or GC Holders Only). Hours 5am - 9am, rotating shift 2-2-3. Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am. Job Description: Shift scheduler is responsible for staffing medical device manufacturing operation. Staffing activities include scheduling regular time, over time sign ups, time-off and shift exchanges between shifts. Job Responsibilities: Manage time-off requests and scheduling Works with the Operations Leaders to understand daily staffing needs and receive approval for staffing plans Builds staffing plans to run all production lines every shift and support preventive maintenance activities Responsible for posting overtime sign-ups for opposing shifts Ensures each spot is filled by a qualified associate Sends automated requests to pull in overtime volunteers for scheduled overtime and for urgent overtime needs Manages shift-swapping between associates in each pay-period Learn new software to help improve efficiency of scheduling Maintains an open line of communication to ensure staffing problems/changes are communicated and resolved in a timely manner Maintains records and documents, as required Ensures employee scheduling is aligned with the training matrix. Complies with all local, state, federal, and client safety regulations, policies, and procedures including RCRA Hazardous Waste regulations. Complies with all local client quality policies, procedures, and practices through consistent application of sound quality assurance principles. Other duties as assigned. Education and Experience: High School Diploma/GED or 1-year consecutive work experience. Experience supporting the scheduling for a production operation preferred. Knowledge and Skills: Experience working with ADP is a plus, but not required. Workday experience is a plus, but not required. Proficient in Microsoft Office Applications (Word, Excel and Teams). Physical Demands: The incumbent may be frequently required to stand and/or occasionally sit for extended periods of time. Bending, stooping and reaching may occasionally be required. Work Environment: Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
    $34k-48k yearly est. 60d+ ago
  • Administrative Assistant

    The Church of Jesus Christ Latter-Day Saints 4.1company rating

    Administrative Assistant Job 22 miles from Layton

    At Property Reserve, our people, values, and work come together to build something greater. Property Reserve is the real estate investment arm of the reserve funds for The Church of Jesus Christ of Latter-day Saints. In the spirit of time-tested self-reliance principles, Property Reserve creates sustainable cashflow for future needs. As caretakers of sacred funds, we invest in income-generating properties and land to support the Church's mission. Our focus is on the acquisition, build-to-hold development, and portfolio level management of office, industrial, multi-family, build-to-rent, hospitality, and retail properties. Property Reserve provides a diverse range of investment experiences, interacting with a seasoned leadership team. Working in a highly collaborative environment, each Property Reserve team member has the chance to contribute meaningfully and frequently to the company culture. Headquartered in downtown Salt Lake City, we offer a locale with a unique blend of world-class outdoor recreation, a thriving culture & arts scene, and diverse housing options with convenient commutes. The Administrative Assistant provides comprehensive administrative support to mid- and senior-level managers and their teams, facilitating effective communication among stakeholders. This role encompasses managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Administrative Assistant will assist with various projects, including research, collecting data, and preparing reports. The position also entails drafting and editing correspondence, organizing and preparing for meetings and managing expense reports. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. * Executive Support: Provide comprehensive administrative support to senior executives, including managing complex calendars and scheduling high-level meetings. * Departmental Support: Assist department members with daily administrative tasks, including managing calendars and scheduling meetings. * Project Management: Lead and support special projects, conducting research and preparing high-level reports and presentations. * Communication: Draft and edit executive correspondence, emails, and memos. * Travel Coordination: Manage and coordinate extensive travel arrangements and itineraries for executives. * Meeting Coordination: Organize and facilitate executive meetings, including preparing agendas, materials, and taking detailed minutes. * Expense Management: Prepare and reconcile complex expense reports. * Document Management: Maintain and organize important documents and files, both physical and digital. * Data Entry: Accurately enter and update data in various databases and spreadsheets. * Document Preparation: Assist in preparing and formatting documents, reports, and presentations. * Office Support: Perform general clerical duties, including photocopying, scanning, mailing, and filing. * Ad Hoc Tasks: Provide support on various administrative tasks and projects as needed. * Member of the Church of Jesus Christ of Latter-day Saints and currently temple worthy. * High school diploma or equivalent required; Bachelor's degree in Business Administration or related field preferred. * 5+ year(s) experience of administrative experience, preferably supporting multiple managers or departments. * Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). * Strong organizational and time management skills. * Ability to maintain confidentiality. * Excellent written and verbal communication skills. * Attention to detail and accuracy. * Professional demeanor, proactive attitude, and strong problem-solving skills. * Ability to work onsite in a professional office setting Monday - Friday during core business hours. * Ability to work overtime as needed. (PR/IP)
    $28k-36k yearly est. 14d ago
  • Administrative Assistant I

    ARUP Laboratories 4.7company rating

    Administrative Assistant Job 22 miles from Layton

    Schedule :7-On/7-Off B week7:00 AM - 5:30 PM Training Schedule : Monday - Friday8:00 AM - 4:30 PM Department: Anatomic Pathology G&A - 381 Primary Purpose : Provides administrative support activities requiring a working knowledge of departmental mission and procedures. May support one or more individuals, working in a confidential environment Performs administrative support activities under general supervision and in close relationship to the day-to-day work of the departments(s) supported. About ARUP : ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah. ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient's life. We never forget that there is a patient behind every specimen we receive. We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team. Essential Functions : Assembles and reports data from various sources to produce tables, charts, reports, and memorandums for review. Prepares letters and memorandums upon request using excellent working knowledge of departmental functions. Edits documents to ensure composition and contextual accuracy; proofread typed data ensuring proper spelling, punctuation, and grammar usage. Provides administrative support for policies and programs. May make decisions within the scope of the policy being administered. Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department. Organizes and maintains departmental files. Provides a training resource on use of computer based systems and applications. Tracks and maintains departmental budgets. Interfaces with all levels of ARUP personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion. Schedules appointments, determining priorities, and maintaining calendar. Maintains control files on confidential/high priority matters and follow up on outstanding issues when required. Copies and distributes documents and correspondence. Provides transportation for visitors when necessary. Follows up on assignments of department, committee, assigned group, etc., to ensure decisions are implemented and appropriate personnel are notified. Coordinates and arranges travel for departmental personnel. Insures excellent attention to detail in preparing and proofing all documents, reports, and correspondence. Uses a good measure of personal tact, integrity, and judgment when dealing with internal and external contacts. Interfacing involves direct contact with employees, vendors, and visitors to varying degrees. Assists in the maintenance and distribution of mailing lists. Other duties as assigned. Physical and Other Requirements : Stooping: Bending body downward and forward by bending spine at the waist. Reaching: Extending hand(s) and arm(s) in any direction. Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc. Communicate: Frequently communicate with others. PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies. ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Vision: Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance. Qualifications Education Required + High School Diploma or Equivalent or better Experience Required + Six months office or university experience + Must be able to pass a credit check Preferred + Office administration or business school training Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
    $36k-42k yearly est. 39d ago
  • Administrative Assistant

    Hoaliving

    Administrative Assistant Job 39 miles from Layton

    Job Details Draper Corporate Office - DRAPER, UTDescription Support Operations - Administrative Assistant Alignment with the HOALiving Core Values is a requirement of all positions within the organization: Solutions Oriented Teamwork Accountability Respectful SUMMARY: The Support Operations Administrative Assistant is a part-time entry-level position that provides ongoing, in-office, support to the Support Operations team. SCOPE: This position is responsible for supporting the various functions completed by the Support Operations team. The needs and priorities of this team may shift from day to day, candidate must be comfortable with shifting priorities. KEY RESPONSIBILITES: Picking up and dropping off mail Sorting, scanning and delivering mail to appropriate individuals and/or departments Scanning new title information Process new owner welcome letters and packets Qualifications EDUCATION & EXPERIENCE: High school diploma or GED Previous experience in an office environment and supporting a team KNOWLEDGE, SKILLS & ABILITIES: The position requires knowledge, skills and abilities in the following areas: General knowledge and understanding of basic office equipment and software Time management & attention to detail Be flexible and adaptable Demonstrate sound work ethics
    $28k-37k yearly est. 49d ago
  • OCHE Administrative Assistant

    University of Utah 4.0company rating

    Administrative Assistant Job 22 miles from Layton

    Bookmark this Posting Print Preview | Apply for this Job Announcement Details Open Date 01/29/2025 Requisition Number PRN41096B Job Title OCHE Administrative Assistant Working Title Administrative Assistant Job Grade D FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary Monday - Friday 8:00 AM - 5:00 PM VP Area President Department 01379 - USHE Commissioner Location Office of the Commissioner - Downtown SLC City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $45,000 - $65,000 depending on experience Close Date 05/01/2025 Priority Review Date (Note - Posting may close at any time) Job Summary The Utah System of Higher Education (USHE) is seeking a full-time Administrative Assistant to support the Associate Commissioner of Technical Education, the Associate Commissioner for Academic Education, and their administrative staff. The position requires a detail-oriented, self-motivated individual with excellent organizational and customer service skills and advanced proficiency in office technology. The position requires someone who is accessible, responsive, and able to communicate with constituent groups effectively, both verbally and in writing. Responsibilities * Provide administrative support to the Associate Commissioner of Academic Education, the Associate Commissioner for Technical Education, and their administrative staff. * Distribute consistent, professional communication within and outside the organization. * Draft and review correspondence, prepare reports, create spreadsheets, and manage departmental records. * Maintain clear, responsive, and professional communication with constituent groups, ensuring timely support and addressing inquiries effectively. * Maintain calendars, copy, scan, and provide access to necessary office resources. * Process travel requests and reimbursements, maintain accurate payroll and leave records, and schedule meetings and appointments. * Organize and assist in planning, coordinating, and preparing for meetings, including agenda preparation, virtual meeting setup, taking minutes, distributing materials, and providing follow-up documentation. * Coordinate events such as conferences, retreats, and affiliate group meetings, including managing schedules, tracking budgets, communicating with attendees, assisting with setup and takedown, and providing on-site support as needed. * Draft, edit, and maintain agenda cover memos and related attachments, prepare documentation to communicate Board decisions, and archive files and organization of digital resources. * Assist with the review of information and data to verify accuracy, identifying and summarizing any inconsistencies. * Collaborate with other administrative team members on projects and events, providing coverage during absences and assisting in various administrative tasks and activities as needed. * Perform other tasks and projects as required to support the department's objectives and maintain smooth office operations. The essential functions listed above are not a comprehensive list of all duties, tasks or projects. Minimum Qualifications Education: * A High School Diploma is required; an associate degree is preferred. * One year of education can be substituted for one year of related work experience. Skills and Knowledge: * At least 3 years of progressively responsible administrative experience, preferably supporting upper-level management. Successful candidates should have experience in the following: * Proficiency in Microsoft Office and Adobe Acrobat Professional. * Mastery of scheduling systems, document management, and basic bookkeeping. * Strong verbal and written communication skills, organizational abilities, and interpersonal skills. * Experience in creating professional documents, presentations, and spreadsheets with attention to detail. Preferences * 5+ years of experience supporting upper-level management, office management related experience, or equivalency. * A certificate in Business Administrative Support or a degree (associate or bachelor's) in a related field. * Advanced organizational and project management skills, with a proven ability to meet deadlines and maintain quality standards. Type Benefited Staff Special Instructions Summary Additional Information The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at ************** for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at ************** or ************** or University Human Resource Management at ************** if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action (OEO/AA). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at: *************************************** Online reports may be submitted at oeo.utah.edu ************************************ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. Posting Specific Questions Required fields are indicated with an asterisk (*). * * How many years of related work experience do you have? * Less than 1 year * 1 year or more, but less than 3 years * 3 years or more, but less than 5 years * 5 years or more, but less than 8 years * 8 years or more * * Do you have a related Associate's degree or equivalency? (1 years related work experience may be substituted for 1 year of education) * Yes * No Applicant Documents Required Documents * Resume Optional Documents * Cover Letter * Historical Only - Do Not Use - See Description for More Information - Appropriate discharge document (such as DD-2214) - Veteran Only * Historical Only - Do Not Use - See Document Description for More Information - Addendum to the University of Utah - Veteran Only
    $45k-65k yearly 8d ago
  • Administrative Assistant

    Icon Clinical Research

    Administrative Assistant Job 22 miles from Layton

    Administrative Assistant-Salt Lake City, UT-Office Non Flex ICON plc is a world-leading healthcare intelligence and clinical research organization. We're proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical development. The Front Desk Administrative Assistant plays a key role in providing administrative support within a fast-paced Phase 1 Research Clinic. This role requires exceptional organizational skills, computer proficiency, attention to detail, exceptional multi-tasking skills, and effective communication skills. Independent judgment is required to plan, prioritize, and organize workload. The ideal candidate will efficiently manage front desk operations, documentation, data entry, and interdepartmental communication to ensure smooth clinic operations and streamline processes. Job Description: + Recognize, exemplify and adhere to ICON's values which center around our commitment to People, Clients and Performance. + As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs. + Perform administrative tasks such as establishing and maintaining office files, email, and answering telephone calls for department head and staff. + Coordinate meetings, act as delegate for creating and modifying calendar appointments, arrange conference rooms and catering where appropriate, setup Webex meetings, collect and distribute meeting materials. + Coordinate business travel for department head(s) and staff as required, securing appropriate approval. Submit travel expense reports and other departmental expenses. + Compile information from various sources for use in generating reports and presentations. Run and sort reports as requested. + Audit and maintain various reports specific to department by checking for errors, inconsistencies or discrepancies; make corrections and notify appropriate personnel of modifications. + Draft correspondence, emails and/or presentations to be sent to internal and external contacts. + Maintain/update organization charts and distribution lists for department. + Interact frequently with inter-departmental associates for the purpose of resolving workload issues. + Maintain and promote positive and professional working relationships with associates and management. + Comply with all appropriate policies, procedures, safety rules and regulations. Take required training. + Provide backup to other Senior Administrative Assistants as directed by department head. Requirements: - 0 - 3 years of experience Required - Any duties as assigned - Travel: Travel to other sites within the network may be required to support increases in workload and, or studies/projects as needed. \#LI-MO1 **What ICON can offer you:** Our success depends on the quality of our people. That's why we've made it a priority to build a diverse culture that rewards high performance and nurtures talent. In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family. Our benefits examples include: + Various annual leave entitlements + A range of health insurance offerings to suit you and your family's needs. + Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead. + Global Employee Assistance Programme, LifeWorks, offering 24-hour access to a global network of over 80,000 independent specialized professionals who are there to support you and your family's well-being. + Life assurance + Flexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidized travel passes, health assessments, among others. Visit our careers site (************************************* to read more about the benefits ICON offers. At ICON, diversity, inclusion & belonging are fundamental to our culture and values. Our rich diversity makes us more innovative which helps us better serve our people, patients, customers, and our communities. We're proud of our diverse workforce and the work we've done to become a more inclusive organisation. We're dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request here (****************************************************** Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless - there's every chance you're exactly what we're looking for here at ICON whether it is for this or other roles. Are you a current ICON Employee? Please click here (****************************************************** to apply
    $28k-37k yearly est. 22d ago

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How much does an Administrative Assistant earn in Layton, UT?

The average administrative assistant in Layton, UT earns between $25,000 and $42,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average Administrative Assistant Salary In Layton, UT

$32,000

What are the biggest employers of Administrative Assistants in Layton, UT?

The biggest employers of Administrative Assistants in Layton, UT are:
  1. Chrysalis
  2. Chc
  3. Northrop Grumman
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