How to hire an administrative assistant lead

How to hire an administrative assistant lead, step by step

Here's a step-by-step administrative assistant lead hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative assistant lead job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative assistant lead
• Step 8: Go through the hiring process checklist

What does an administrative assistant lead do?

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1. Identify your hiring needs

   Before you start hiring an administrative assistant lead, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect administrative assistant lead also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents administrative assistant lead salaries for various positions.

   Type of Administrative Assistant Lead	Description	Hourly rate
   Administrative Assistant Lead	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$12-28
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Patient Care
   • CPR
   • Medical Assistants
   • Vital Signs
   • Payroll
   • Injections
   • Office Procedures
   • Scheduling Appointments
   • PowerPoint
   • Travel Arrangements
   • Provides Administrative Support
   • Word Processing

   Check all skills

   Responsibilities:

   • Manage upper level calendar scheduling, arrange domestic and international travel, prepare PowerPoint presentations, correspondence and process expense reports.
   • Perform administrative duties of the store, including POS data, bookkeeping, and file management.
   • Maintain and process weekly payroll, daily monitoring of employee's attendance record using in- house payroll system.
   • Interview applicants, approve and process employee payroll and update department's employee handbook and equipment operation packet.
   • Prepare PowerPoint presentations/excel reports for partners and senior management.
   • Dispense and deliver patient medications to patients throughout the hospital.

   More administrative assistant lead duties

3. Make a budget

   Including a salary range in your administrative assistant lead job description helps attract top candidates to the position. An administrative assistant lead salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an administrative assistant lead in Indiana may be lower than in Connecticut, and an entry-level administrative assistant lead usually earns less than a senior-level administrative assistant lead. Additionally, an administrative assistant lead with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average administrative assistant lead salary

   $39,864yearly

   $19.17 hourly rate

   ---

   Entry-level administrative assistant lead salary

   $26,000 yearly salary

   Updated December 15, 2025

   Average administrative assistant lead salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$49,868	$24
   2	Maryland	$49,413	$24
   3	California	$47,620	$23
   4	Rhode Island	$46,338	$22
   5	Washington	$44,739	$22
   6	New York	$43,953	$21
   7	North Dakota	$42,250	$20
   8	Virginia	$41,632	$20
   9	Colorado	$38,956	$19
   10	Illinois	$37,771	$18
   11	Michigan	$37,271	$18
   12	Nevada	$37,068	$18
   13	Nebraska	$36,261	$17
   14	Ohio	$35,976	$17
   15	Arizona	$34,555	$17
   16	Missouri	$34,252	$16
   17	Idaho	$32,742	$16
   18	Texas	$32,460	$16
   19	Montana	$31,739	$15
   20	New Mexico	$29,276	$14

   Average administrative assistant lead salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	University of Washington	$48,091	$23.12	7
   2	Northrop Grumman	$46,696	$22.45	4
   3	Washington State University	$46,611	$22.41	4
   4	PeaceHealth	$45,295	$21.78	3
   5	RH	$44,759	$21.52	5
   6	New York State Restaurant Association	$44,539	$21.41
   7	University of Nevada, Reno	$41,534	$19.97	11
   8	Southwest Key Programs	$40,975	$19.70
   9	State Bar of Michigan	$40,533	$19.49	17
   10	Legacy Health	$40,375	$19.41	1
   11	Dollar General	$40,148	$19.30	18
   12	Kroger	$40,038	$19.25	74
   13	7-Eleven	$39,494	$18.99
   14	City and County of Denver Government	$38,838	$18.67	1
   15	CSG	$38,534	$18.53
   16	Johns Hopkins University	$38,235	$18.38	34
   17	University of Mississippi Medical Center	$38,060	$18.30	1
   18	UC Hastings Law	$37,293	$17.93
   19	Univest Financial Corporation	$36,877	$17.73	1
   20	Randstad North America, Inc.	$36,506	$17.55	6

4. Writing an administrative assistant lead job description

   An administrative assistant lead job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an administrative assistant lead job description:

   Administrative assistant lead job description example

   · Make readies and work orders should not take any longer than 2 business days

   GENERAL DUTIES

   Maintain the day-to-day operations and to assume responsibility for maintaining the physical asset of the property under the direction of the Property/Operations Manager. Areas of responsibility will include (but not limited to):

   · Responsible for the completion of all maintenance service requests as assigned.

   · Complete make-ready process of vacant apartments as directed by the Supervisor.

   · Removal and installation of appliances (Fridge, Dishwasher and Stove).

   · Removal and installation of ceiling fans and light fixtures.

   · Removal and installation of blinds.

   · Plumbing repairs (removal and installation of garbage disposals, toilets, sinks and faucets)

   · Carry pager/cell phone as required for on-call maintenance.

   · Repair bathtub surrounds (tile and caulk).

   · Flooring Repairs (remove and install tile and pull up carpet.

   · Painting and sheet rock repair.

   · Complete grounds work as directed by Manager which may include picking up trash, sweeping curb and dumpster areas and maintaining landscaping beds and other areas.

   · This job requires exerting 50 to 100 pounds of force frequently, and/or 25 to 50 pounds of force of force constantly. This position also requires frequent bending, kneeling, climbing and reaching. Performs any additional duties assigned by Property Manager or Regional Property Manager. Special projects and other responsibilities as may be determined.

   · Perform all preventative maintenance.

   · Must be available to be on call and work weekends.

   RESIDENT RELATIONS

   · Maintain a positive customer service attitude.

   · Periodic inspection with residents move-in/move-outs.

   SAFETY

   · Reports all liability and community incidents to the corporate office immediately. Ensures that all workers’ compensations claims are reported, and proper paperwork is completed.

   · Responsible for alerting the Property Manager of any unusual occurrence and/or damage that have taken place or that may occur

   AMP is an Equal Opportunity Employer.

   Copy this example

   

5. Post your job

   To find the right administrative assistant lead for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with administrative assistant leads they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit administrative assistant leads who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your administrative assistant lead job on Zippia to find and recruit administrative assistant lead candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit administrative assistant leads, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative assistant lead

   Once you've decided on a perfect administrative assistant lead candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new administrative assistant lead. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an administrative assistant lead?