Executive Assistant
Administrative assistant job in Prairie Village, KS
Looking for a sharp, detail-minded Executive Assistant who thrives in an in-person, fast-paced environment. If you're the type who anticipates needs before they're spoken and loves keeping a business running at peak efficiency, we want to meet you. Target salary is $70K-best fit for someone who knows their value and brings their A-game daily.
About Us
We are a high-performing, service-driven real estate team that moves fast, communicates clearly, and takes pride in delivering an exceptional client experience. We value professionalism, follow-through, and adults who can manage themselves without hand-holding.
We're looking for a strong Executive Assistant who thrives in a busy environment and knows how to keep leaders organized, protected, and operating at their best.
Position Overview
This role works directly with the Team Lead and is central to keeping the business running smoothly. You'll manage priorities, organize information, keep systems tight, and help ensure our clients and team receive a consistently high level of service.
If you're resourceful, detail-obsessed, steady under pressure, and naturally anticipate needs, you'll fit right in.
This is a fully in-person position. We work closely as a team and need someone who is present, engaged, and part of the daily rhythm of the business.
Key Responsibilities
Manage calendars, appointments, inboxes, and overall priority flow
Coordinate meetings, deadlines, and project timelines
Prepare documents, listing packets, presentations, and reports
Assist with real estate paperwork and transaction milestones
Maintain well-organized digital systems (files, CRM, templates)
Handle email and client communication with professionalism
Support marketing tasks including social scheduling, listing materials, and events
Look ahead, anticipate needs, and solve problems before they land
Serve as a reliable first point of contact for clients and vendors
Qualifications
2+ years of administrative or executive support experience
Real estate experience is helpful but not required
Excellent organization, communication, and time-management skills
Tech-confident (Google Workspace, MS Office, CRM systems)
High attention to detail and accuracy
Ability to work independently and maintain confidentiality
Solutions-focused mindset with no drama and no ego
Compensation & Benefits
Salary: Target compensation is $70,000, depending on experience (this role is built for candidates comfortable in that range)
Benefits: Access to our team health coverage options with employer contribution (specific plans may change as the business grows)
401(k)
Paid time off and major holidays
Long-term growth potential as our team expands
A supportive, professional environment where your work genuinely makes a difference
Employment Type
Full-time, in-person only
Administrative Associate, School of Dentistry Office of Alumni and Development
Administrative assistant job in Kansas City, MO
Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry.
Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni.
Essential Duties:
· Administrative Oversite -
o Point of first contact for the School of Dentistry Office of Alumni and Development
o Spearhead Social Media Presence
o Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests
o Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing
o Maintain alumni data within CRM system, Ellucian Advance
o Ad hoc administrative duties, as needed
· Midwest Dental Conference (MDC) -
o Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts
o Contribute to marketing materials of speakers
o Assist with MDC attendee registration
o Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors
o Help facilitate mailing for all reunions and assist with class reunion representatives
o In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference
o Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship.
Environmental Demands
This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required.
Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity.
Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines.
Preferred Qualifications:
· A minimum of 3 years of experience.
· Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge.
· Previous experience with event planning, project management and/or continuing education preferred.
· Previous experience using social media platforms with experience in social media marketing preferred.
Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided.
Flexible schedules and limited telework arrangements may be available with manager's approval.
UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting.
About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply.
Apply Now
Reasonable accommodation may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at **************.
Know Your Rights
To read more about Equal Employment Opportunity (EEO) please use the following links:
Know Your Rights English Version
Know Your Rights Spanish Version
UMKC Foundation Mission and Vision
Our Mission
To foster a culture that inspires philanthropy to achieve university priorities.
Our Vision
To be the valued and trusted partner that inspires, enlists and unites philanthropic support for Kansas City's premier urban university.
Executive Administrative Assistant
Administrative assistant job in Kansas City, MO
Executive Assistant to C-Suite Officer
LHH is seeking a highly experienced Executive Assistant to provide dedicated support to a C-Suite leader. This role requires exceptional organizational skills, discretion, and the ability to operate independently in a fast-paced environment. The ideal candidate will have a proven track record of tenure and stability, with at least 7 years of executive support experience and a minimum of 5 years at one organization.
Responsibilities:
Manage complex calendars, scheduling meetings, and coordinating travel arrangements.
Serve as a trusted gatekeeper for confidential information and sensitive communications.
Prepare reports, presentations, and correspondence with accuracy and professionalism.
Anticipate needs and proactively resolve scheduling conflicts or logistical challenges.
Liaise with internal and external stakeholders on behalf of the executive.
Maintain organized systems for documentation, expense reporting, and project tracking.
Qualifications
7+ years of experience supporting senior executives, preferably at the C-Suite level.
BA Degree preferred
Demonstrated tenure of at least 5 years with one employer.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Exceptional time management, prioritization, and problem-solving skills.
High level of discretion and ability to handle confidential information.
Self-sufficient, proactive, and adaptable to changing priorities.
Compensation & Benefits
Competitive salary up to $90,000 annually with bonus potential
Comprehensive benefits package including health, dental, vision, and retirement plans.
Paid time off and professional development opportunities.
Ready to join a dynamic team and make an impact at the executive level? Apply today!
Life Enrichment Assistant $2k Sign on Bonus 10a-6p $15.50-$19 (Full-time)
Administrative assistant job in Blue Springs, MO
After spending 14 years in healthcare, I finally found my home with Arrow Senior Living. Its home-like environment is not just for the residents but for the team members as well. From day one you embrace the core values, and you see how they impact residents quality of life. Arrow is a great company to grow with-it promotes within and the employee appreciation, incentives, and benefits are just a bonus on top of making residents and team members smile. I have become lifelong friends with this team, and I can happily say I love my job and enjoy coming to work.
-Arrow Team Member
Position- Resident Services Assistant
Position Type- Full-Time
Location: Blue Springs, Missouri
Sign on Bonus-$2,000
Our starting wage for Resident Services Assistant is: $15.50-$19.00 per hour!
Shift Schedule- Tuesday, Wednesday, Thursday, Friday, Saturday 10am-6pm
Come join our team at The Parkway Senior Living located at 550 NE Napoleon Dr. Blue Springs, Missouri 64014!
We are looking for someone (like you):
Be a Host with the Most: Assist in and maintain a quality activities program that enriches the lives of the seniors in the community.
Be a Heart of the Community: As a member of Resident Services, its your job to know each resident, their likes and dislikes, and ensure their engagement and satisfaction every day through compassionate, first-class service.
Be an Engineer of Encouragement for team members and residents. As a lead, you need to be skilled in the art of arranging, managing, and carrying out the transfer of enthusiasm for Resident Services events and programming.
What are we looking for?
You must be at least eighteen (18) years of age.
You shall have previous experience in conducting group activities and senior housing.
Knowledge of the requirements for providing care and supervision appropriate to the residents.
You will possess clear verbal and written communication skills.
Able to follow written and verbal directions and apply practical solving skills if needed.
You will have a positive and energetic attitude.
You must be professional in appearance and conduct.
You should have demonstrated skills, knowledge, and competency in the areas of leadership and supervision, including time management and organization, as well as the ability to represent and promote activities and programs.
You must have the ability to frequently lift and/or move items up to 50 pounds.
You must be criminally cleared.
Be in good health and physically and mentally capable of performing assigned tasks. Good physical health shall be verified by a health screening performed by a physician not more than six (6) months prior to or seven (7) days following employment. Must test free from pulmonary tuberculosis at time of health screening.
This position is active and requires standing, walking, bending, kneeling, and stooping most of the day. Sedentary periods of one to three hours are also required. This position requires employee to be able to retrieve items from storage, including overhead bins or cabinets.
Must have a clean driving record as per the insureds policy.
Possess and maintain the specific state-required chauffeur class license.
Employment Benefits (We value our benefits):
Company Match 401(k) with 100% match up to the first 3% and fully vested upon enrollment.
Medical, Dental, Vision insurance (1st of the month following 60 days of employment-Full Time)
Disability insurance (Full Time)
Employee assistance program
Weekly Employee Recognition Program
Life insurance (Full Time)
Paid time off (Full Time employees accrue up to 115 hours each year and Part Time accrue up to 30 hours each year)
Tuition Reimbursement (after 90 days for FT AND PT employees)
Employee Referral Program (FT, PT, and PRN)
Complimentary meal each shift (FT, PT, and PRN)
Daily Pay Option
Direct Deposit
Did we mention that we PROMOTE FROM WITHIN?
Do you want to see how much fun we are at The Parkway? Please visit us via Facebook:
********************************************
Or, take a look at our website: ********************************
Have questions? Want to speak to someone directly? Reach out by calling/texting your own recruiter, Kim Piaggio: ************.
Click here to hear about Arrow's Core Values!
About the company
Arrow Senior Living manages a collection of senior living communities that offer varying levels of care including independent living, assisted living, and memory care in 34 properties currently in 6 states (Missouri, Kansas, Iowa, Illinois, Ohio, Arkansas) and employs nearly 2,200 employees!
Arrow Senior Living YouTube-Click Here
Arrow Senior Living serves and employs individuals of all faiths, regardless of race, color, gender, sexual orientation, national origin, age, or handicap, except as limited by state and federal law.
#INDLP
Keywords: activities, coordinator, senior living, nursing home, retirement community
Required
Preferred
Job Industries
Healthcare
Department Assistant - 7 month Contract Role - Kansas City, MO, $19/hr
Administrative assistant job in Kansas City, MO
Yoh Services, on behalf of it's client in Kansas City, MO, is seeking a Department Assistant for a 7 month contract role! The Department Assistant provides administrative support to department management, ensuring smooth daily operations and alignment with business goals. This role involves coordinating communications, managing departmental procedures, and supporting various initiatives.
Monday-Friday 8 am to 5pm OR 9/80 Schedule
Benefits offered by Yoh Services, contract agency
7 month contract
Key Responsibilities:
Provide administrative services in support of department and business line objectives.
Facilitate communication and information sharing across the department and project teams.
Research and resolve departmental inquiries, providing accurate and timely responses.
Prepare and present meeting notes, presentations, and data tables using Excel, PowerPoint, Access, and other tools.
Assist in developing departmental procedures and contribute to business initiatives.
Track departmental deadlines and benchmarks; support monthly progress reporting and action item tracking.
Plan, coordinate, and facilitate on-site and off-site meetings (e.g., orientations, stakeholder meetings, reviews).
Coordinate training programs and maintain training records in collaboration with the corporate training department.
Compile and analyze data for business plans and financial reports; support final business plan submissions.
Monitor and approve standard departmental expenditures to ensure budget compliance.
Draft and distribute communications including emails, meeting agendas, and minutes.
Handle sensitive and confidential information with discretion.
Address and resolve departmental operational issues (e.g., workspace, supplies, complaints).
Perform other duties as assigned.
Ensure compliance with all company policies and standards.
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
•
Certification and training opportunities
What you need to know:
Estimated Min Rate: $13.30
Estimated Max Rate: $19.00
What's In It for You?
We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include:
Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
Health Savings Account (HSA) (for employees working 20+ hours per week)
Life & Disability Insurance (for employees working 20+ hours per week)
MetLife Voluntary Benefits
Employee Assistance Program (EAP)
401K Retirement Savings Plan
Direct Deposit & weekly epayroll
Referral Bonus Programs
Certification and training opportunities
Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.
Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Visit ************************************************ to contact us if you are an individual with a disability and require accommodation in the application process.
For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.
By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: **********************************
Temporary Front Office Coordinator/ Administrative Assistant
Administrative assistant job in Overland Park, KS
Our client is looking for a positive and friendly Temporary Front Office Coordinator/ Administrative Assistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism.
Responsibilities:
Maintain great customer service and professionally represent the company when welcoming visitors
Answer and direct all incoming phone calls. Take messages, transfer calls to appropriate party and provide overall information to callers
Scheduling appointments and maintaining calendars
Maintain a safe and clean reception and kitchen area.
Monitor office supplies and order when needed
Process all incoming and outgoing mail.
Scan, file and index documents as requested
Assist with invoice data entry and processing
Provide a wide range of administrative support
Qualifications:
1 or more years' previous experience in a front desk position
Proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook
Excellent communication (written & verbal) and proofreading skills
Positive, friendly, and energetic demeanor
Demonstrated strong interpersonal communication skills
Excellent organization skills with strong attention to detail
Ability to adapt quickly and be flexible in a dynamic work environment
CD Building Inspection -Administrative Assistant III
Administrative assistant job in Independence, MO
The City of Independence is seeking a highly skilled, detail-oriented, and motivated individual to join our Community Development Department as an Administrative Assistant III. This position plays a key administrative and organizational role in supporting the Development Services, Building Inspections, and Regulated Industries Divisions.
Essential Functions
The Administrative Assistant III may perform a combination of some or all of the following responsibilities and duties, and perform related duties as assigned.
Key Responsibilities Include:
Prepare and distribute Planning Commission and/or Board of Adjustment meeting packets.
Draft and finalize meeting minutes, and post official public notices in compliance with city guidelines.
Support the Building Inspections Division by coordinating demolition bids-requesting proposals, preparing bid tabulations, and processing requisitions.
Assist in managing the Vacant Structure Program, including compiling and maintaining monthly activity reports.
Process and enter Liquor License applications, Special Event permits, and Catering Permits into the CityWorks system for routing to appropriate departments for review.
Coordinate and facilitate liquor violation hearings, including preparing documentation for suspensions and related actions.
Provide support for various administrative tasks across other divisions, such as processing refund requests and reconciling procurement card transactions.
Compose and format correspondence, reports, and other documents requiring specialized formatting-either under general direction or independently.
Serve as a point of contact for internal staff and members of the public, both in person and via telephone, delivering excellent customer service.
This position offers a unique opportunity to contribute to a dynamic team while supporting important community initiatives. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently in a fast-paced environment
Minimum Qualifications
Education and Experience
High school diploma or GED;
AND
Three to four years of progressively responsible administrative experience which includes some experience interacting with high level officials and managers;
OR
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Special Requirements and/or Qualifications:
Must have a valid driver's license.
Must be able to complete NIMS training within six months of hire.
Knowledge Skills and Abilities Required:
Knowledge of office administrative practices and procedures such as business letter writing and operation of standard office equipment.
Knowledge of computer usage and applications related to the work (including Microsoft office suite).
Knowledge of record keeping, report preparation, filing methods, and records management techniques.
Knowledge of basic principles of accounting, budget, and finance.
Skilled in communicating clearly and effectively with others, both orally and in writing.
Skilled in using tact, discretion, initiative, and independent judgment within established guidelines.
Skilled in organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction.
Skilled in maintaining records of financial transactions and activities.
Ability to learn, adapt to, and document changing conditions in a concise and effective manner in a team environment.
Work Environment
While performing the essential functions of this job, the employee is frequently required to walk, sit, use repetition of hands and fingers, ability to reach with hands and arms, climb, balance, talk, hear, and lift and/or move up to 10 pounds. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt or dust. The incumbent's working conditions are typically moderately quiet. Mental application utilizes memory for details, verbal instructions, complex thinking and creative problem solving.
In addition to the application, testing and/or examinations may be required for further consideration on this position.
Apply online at *********************************************************** Position Open until Filled.
Equal Employment Opportunity Statement
The City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug-free workplace.
The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to **************************.
Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. s are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.
Administrative Assistant
Administrative assistant job in Leawood, KS
Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace.
With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including.
Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here)
Collabera listed in GS 100 - recognized for excellence and maturity
Collabera named among the Top 500 Diversity Owned Businesses
Collabera listed in GS 100 & ranked among top 10 service providers
Collabera was ranked:
32 in the Top 100 Large Businesses in the U.S
18 in Top 500 Diversity Owned Businesses in the U.S
3 in the Top 100 Diversity Owned Businesses in New Jersey
3 in the Top 100 Privately-held Businesses in New Jersey
66th on FinTech 100
35th among top private companies in New Jersey
***********************************************
Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.
Job Description
Contract duration: 1 month
Pay rate: $14/hr
The position is for an Administrative Assistant to work with the Director of this and 4 other offices. Candidates will answer phones, takes messages, schedule meetings, handle light administrative tasks including faxing, scanning, filing, and copying, as well as daily follow up to all work.
Qualifications
Minimum Requirements:
Must have intermediate proficiency with MS Word, MS Outlook and MS Excel
Candidates must have strong communication skills
Professional demeanor and should have the ability to work in a faced paced environment
Industry knowledge is a plus
Additional Information
If you are interested kindly contact:
Laidiza Gumera
************
*******************************
Easy ApplyNeed for Office Assitant with Marina in Smithville, MO
Administrative assistant job in Smithville, MO
360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement.
Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile.
Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us.
We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change.
Job Description
Title:Office Assitant
Duration- 6 months with possibility of extension (Begin now with possibility to work through summer season)
Start date- ASAP
Address: 17201 Paradesian, Smithville, MO 64089
Qualifications
Duties include:
· Sells merchandise and day passes in Marina Store
· Dispenses gas
· Cleans dock
· Assist in renting boats and boat slips
· Fields customer questions
Must be able to count change, work outside year round and be at least 16 years old. Boater safety card preferred.
Additional Information
Thanks and Regards,
Amrita Sharma
408 766 0000 EXT. 426
Administrative Assistant, Facilities (Part-Time)
Administrative assistant job in Overland Park, KS
The City of Overland Park has a part-time Administrative Assistant, Facilities position available in the Facilities Management & Operations Division within the City Manager's Office. Performs a variety of administrative support duties. Types routine to complex correspondence, reports and other documents. Receives and processes purchase orders and invoices. Routes agreements/contracts, creates sales tax exemption certificates and reviews certificates of insurance. Establishes and maintains manual and computerized files, records, and logs. Answers questions and provides information. Answers phones and utilizes Help Desk ticketing system to enter support tickets as needed. May have various technical duties assigned.
Responsibilities:
* Types and proofreads a variety of routine to complex documents including general correspondence, reports, memos, letters, forms, and statistical charts; types from rough draft, verbal instructions or recordings from one or more members of management or staff. Maintains division files.
* Compiles data for statistical and financial reports; maintains a variety of statistical records; checks and tabulates basic statistical data; and prepares statistical reports.
* Establishes, organizes and maintains filing systems which may include record keeping for various funds and expenditures; inventory records and other department and program files.
* May attend meetings, take minutes and transcribe as necessary; coordinates and participates in the preparation and processing of agendas; ensures that staff reports are typed; ensures that agenda packet is complete; coordinates the duplication collation and distribution of agenda packets.
* Routes agreements, creates sales tax exemption certificates and reviews insurance certificates.
* May maintain calendars and schedules of activities, meetings and various events; sets up meetings and appointments; coordinates activities with other City Departments, the public and outside agencies; coordinates travel arrangements; and ensures that meeting facilities are prepared.
* Processes personnel, payroll and purchasing information; order and maintain office supplies; and reconcile invoices.
* Performs miscellaneous and general office duties as needed.
* Receives, sorts, and distributes mail for the Facilities Management & Operations Division.
Requirements:
EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:
* Basic education which includes courses in typing, basic mathematics, bookkeeping, and operation of office machines and personal computers (word processing, spreadsheets, and presentations) or an equivalent combination of education and work experience.
* To comply with Kansas Criminal Justice Information System security requirements, must be at least 18 years of age.
EXPERIENCE:
* Two to three years administrative and clerical experience including use of PC.
SKILLS:
* Analytical skills, including research skills, ability to interpret data, ability to conceptualize, ability to analyze information, and ability to write formal recommendations based on findings.
* Attention to detail.
* Basic mathematical and accounting skills.
* Computer software - spreadsheet skills.
* Computer software - word-processing skills.
* Human Relations/Interpersonal skills.
* Written and oral communication skills.
MENTAL REQUIREMENTS:
* Ability to meet deadlines.
* Diplomacy and judgment.
* Ability to recognize and protect confidential information.
* Ability to prioritize multiple tasks.
* Ability to carry out assignments through oral and written instructions.
* Ability to work in a hectic environment with many interruptions.
* Ability to learn and understand PC software applications.
* Alpha and numeric recognition.
* Organizational skills.
PHYSICAL REQUIREMENTS:
* Ability to make and receive phone calls.
* Hand and eye coordination adequate to input computer and typewriter.
* Ability to lift 20 lbs. and transport 50 feet.
* Visual stamina and acuity adequate to review alpha/numeric data and to spend long periods looking at computer screens.
SUPERVISORY RESPONSIBILITY (Direct & Indirect):
* None
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.
No City residency requirement.
Must successfully pass a background check, drug screen, physical exam and essential functions test.
Normal Work Hours: Variable Hours - PT/SEA/TMP
Salary Range: Grade B, $20.99 - $27.71
Application Deadline: Open until filled
All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire.
EO/M/F/D/V
Administrative Assistant I
Administrative assistant job in Kansas City, MO
About Us
QUES is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility industry. We are a highly mobile and flexible team with the ability to service every area and region within our customers' area of operation. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when making a commitment to provide our clients with a wide range of electrical utility services.
About this Role
The Administrative Assistant will provide day-to-day front office support.
In addition, this role will be responsible for Accounts Receivable and Accounts Payable duties for the office, with the opportunity for career growth.
What You'll Do
Assist with day-to-day office operations and provide administrative support/duties
Responsible for Accounts Receivable and Account Payable duties for the office
Process employee timesheets/expenses, and generate payroll reports for weekly payroll distribution
Handle incoming calls, emails, and company related correspondence daily, and coordinate communications within the office
Field all routine and non-routine questions, and respond regularly to requests for information
Assist customers with immediate needs, and support employees with tasks related to customer requests
Organize and prioritize large volumes of information and calls
Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, and Vice Presidents
Responsible for high level reporting and distribution
Establish, develop, maintain and update records/filing system, and retrieve information as necessary
Sort and distribute mail for department, and determine level of priority
Assist/provide backup support to other office support employees as needed
All other duties as assigned
What You'll Bring
Accounts Payable/Receivable and Payroll experience is a plus
Demonstrated ability to work well independently, and follow through on assignments and meet deadlines
Ability to plan, prioritize and organize workloads and achieve goals
High energy level with ability to work in fast paced, ambiguous environment
Ability to maintain a high level of confidentiality
Ability to work well collaboratively within a team environment
Experience utilizing office equipment such as computers, phones, photocopiers, and fax machines
Excellent organizational and planning skills, with attention to detail
Strong verbal and written communication skills
Strong technical capacity
Proficient in Microsoft Office, Excel
Required Education and Experience
High School Diploma
0-2 Years of Relative Experience
What You'll Get
Health Insurance: Medical, Dental, Vision Plans, Critical Illness, Hospital Indemnity, Accident
Flexible Spending Accounts/Health Savings Accounts
PWR Discounts (Flight Tickets, Amusement Park Tickets, Nike)
Group Discount (Pet Insurance, Auto Insurance, Home Insurance)
Retirement Savings Plan (401K) with company matching
Short & Long Term Disability
Supplemental Life and AD&D Insurance
Paid Holidays and Vacation
Equal Opportunity Employer
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.
Auto-ApplySecretary, 10 Month 214 days - Central Elementary, 8 hours
Administrative assistant job in Olathe, KS
Secretary - 10 Month - 214
STATUS: Classified - Non-Exempt, Full Time
HOURS OF WORK: 8 hours - 214 Calendar
HOURLY RATE: $15.91 This position is responsible for acting as a liaison for the assigned administrator by communicating information with auditors, district staff, neighboring district staff, public agencies, and the local community. This position is expected to provide complex and confidential administrative and secretarial support. The administrative secretary may be assigned to student supervision duties including but not limited to lunchroom supervision and added support for certified staff members during recess duty.
This position is part of the administrative team and reports to the assigned administrator.
PRIMARY DUTIES/RESPONSIBILITIES:
Compilation of data from an extensive variety of electronic sources for the preparation of reports, making recommendations; and/or preparing information for assigned administrator.
Monitors activities on behalf of assigned administrator for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements.
Researches a variety of topics for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
Schedules projects, functions and/or program components for the purpose of completing activities and/or delivering services in an apt fashion.
May be assigned to lunchroom supervision, Added support for certified staff members during recess duty and other student supervision duties as needed.
Perform other duties as assigned.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Highschool diploma or equivalent required.
Two years of office experience preferred.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Excellent verbal, written and listening communication skills.
Ability to organize and prioritize multiple projects simultaneously.
High degree of motivation, responsibility, and confidentiality.
Demonstrated ability in compiling, organizing, and analyzing data.
Ability to work independently with minimal supervision in a fast-paced work environment.
Highly collaborative team player.
Proficiency with Microsoft Office (Word, Outlook, etc.).
Ability to self-initiate areas of opportunity, make recommendations for improvement, and follow up as necessary to achieve desired results.
PHYSICAL REQUIREMENTS:
This position requires the performance of light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The position typically involves 80% sitting, 10% walking, and 10% standing. The position requires visual acuity as well as frequent hearing and talking and some crouching, grasping, kneeling, lifting, pulling, pushing, stooping, and significant fine finger dexterity. This position is performed in an indoor and generally hazard free environment.
IMPORTANT EMPLOYMENT STATEMENTS
The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The District reserves the right to modify job duties or job descriptions at any time.
The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws.
CLEARANCES REQUIRED: Background Clearance, TB Test
Auto-ApplyAdministrative Assistant - Children and Families
Administrative assistant job in Kansas City, MO
Full-time Description
Our History
In 1879, Father Bernard Donnelly established Mount St. Bernard's Orphanage in Kansas City. With that one act of faith, hope and charity, many lives - and a community - were transformed.
And, from that humble beginning a strong tradition of compassionate care and social service took root, thrived, and grew to become Catholic Charities of Kansas City-St. Joseph.
Catholic Charities empowers at risk people to create a pathway out of poverty by alleviating their immediate crises to create stability; then providing robust support to lift them to dignity and self-reliance.
Today, millions of lives have been transformed, in the communities we serve
.
We have office locations in the Kansas City metro-area, St. Joseph, Missouri, a Food Pantry in Kansas City and another in Cameron, Missouri, while serving a 27-county region.
Our Culture/Mission Characteristics
While performing job duties, staff will:
Follow the Catholic Social and Moral Teachings in all aspects while performing job duties.
Work collaboratively to achieve goals and resolve conflict to achieve the greater good.
Respect the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development.
Demonstrate compassion and commitment for helping others improve their own lives.
Mission
Helping people move to a better life through hope-filled care, services, and advocacy, calling all those of goodwill to join us.
Vision
By lifting people in need to the dignity of self-reliance, and encouraging others to help, our communities will become one human family.
Values
Hope/Faith, Trust, Commitment, Collaboration
Position Objective
This position manages a variety of administrative duties to support the Children and Families programs. This role also provides individual support to the director and staff of the programs. The Children and Families program offers client services through Moms Empowerment, Social Butterflies and Adoption Services. This is a full-time position, working a 38-hour compressed work week, Monday - Thursday from 8 a.m. - 5:30 p.m. This position works 100% onsite.
Responsibilities
Ordering supplies for the department.
Make copies of materials for programs.
Process check requests.
Process and scanning credit card receipts.
Prepare and complete mailings.
Prepare confidential correspondence.
Complete grant outcome tracking, as needed.
Participate in team meetings.
Prepare meeting minutes.
Participate in presentations, as needed.
Assist with client pick-up of in-kind donations, paperwork, etc.
Is the gatekeeper to the Children and Families department. Under guidance of director, handles incoming issues and concerns addressed to them. These issues and concerns may be of a sensitive and confidential nature and are handled as such.
Prepare memos, agendas, reports, and presentations.
Maintain waiting lists for all programs within the department.
Help with specific projects, such as compiling information for COA, Agency visits, and grant/funder requests.
Handles calls/emails/mail requests for assistance from clients.
Maintains the highest level of confidentiality when dealing with clients/staff.
Assists as needed with projects that impact the Agency.
Participates in annual Second Collection outreach initiative.
Provide back-up support for the agency receptionist.
Other duties as assigned to benefit the agency and/or department.
Requirements
Qualifications
Possess a High School Diploma, associate degree preferred.
At least 1 year of Administrative Assistant experience, preferably within non-profit agency.
Additional Skills
Proficient in Microsoft Office software.
Excellent communication skills-both verbal and written.
Strong interpersonal skills with the ability to build relationships.
Ability to effectively work independently and as a resourceful team player.
Demonstrated ability to meet deadlines in a fast-paced office environment.
Experienced problem solver that proactively seeks solutions to complex issues and concerns.
Handles confidential information discretely and professionally.
Strong organizational skills with excellent attention to details.
I understand that as an employee of Catholic Charities I am expected to perform job duties in alignment with the items listed below:
Follows the Catholic Social and Moral Teachings in all aspects while performing job duties.
Works collaboratively to achieve goals and resolves conflict to achieve the greater good.
Respect for the diversity of talents and gifts of others and belief in cultivating those to promote personal and professional development.
Demonstrates compassion and commitment for helping others improve their lives.
Account Coordinator - Project Assistant
Administrative assistant job in Olathe, KS
Job Description
Now Hiring: Account Coordinator - Construction Administration
Are you organized, driven, and ready to take the next step in your career? We are actively seeking multiple Account Coordinators on behalf of a well-established and nationally recognized client in the commercial construction and building solutions industry.
This is an exciting opportunity to join a stable, growing organization that offers long-term career growth and a supportive, team-oriented environment.
About the Opportunity: Account Coordinator
In this role, you'll serve as the central point of contact between internal teams, vendors, subcontractors, and clients-ensuring the seamless flow of information and helping projects stay on schedule and on budget. If you thrive in a fast-paced environment, enjoy problem-solving, and are looking for a role that blends customer interaction with project support, we want to hear from you.
What You'll Do: Account Coordinator
Act as a liaison between technicians, clients, subcontractors, and vendors.
Manage and update a high volume of job orders with accuracy and attention to detail.
Coordinate project schedules, materials, and service timelines.
Communicate effectively with clients, providing regular updates and resolving issues as needed.
Support internal project management teams with administrative and coordination tasks.
Help gather and track quotes, subcontractor bids, and delivery timelines.
Maintain positive, professional relationships with all project stakeholders.
Who We're Looking For:
We're hiring candidates who bring a proactive mindset, strong communication skills, and the ability to thrive in a structured but fast-paced environment.
Ideal candidates will have:
Bachelor's degree or equivalent professional experience.
At least 1 year of administrative or project coordination experience (construction or service industry preferred).
Proficiency in Microsoft Office (Excel, Outlook, Word).
Strong attention to detail, with the ability to manage multiple deadlines and priorities.
Confidence in communicating with both internal and external stakeholders.
A team-first attitude and a desire for long-term career growth.
Career Growth Opportunities:
This position offers a clear path for professional development, with future opportunities including:
Account Coordinator II
Account Manager
Project Manager
Operations Manager
Compensation & Benefits:
Competitive base pay with performance-based reviews
Medical, Dental, and Vision insurance options - effective the 1st of the month after your start date
Paid Time Off - starting at 13 days in year one, increasing in year two
Paid holidays + 2 floating holidays
401(k) with employer match
Company-paid life, short-term, and long-term disability insurance
Apply Today
If you're motivated, organized, and ready to start a rewarding new chapter in the construction administration field, apply now. Let us help you take the next step in your career.
ADMINISTRATIVE ASSISTANT
Administrative assistant job in Kansas City, MO
Job Description
We are seeking a highly organized and proactive Administrative Assistant. In this role, you will serve as a trusted partner-anticipating needs, managing priorities, and ensuring seamless day-to-day operations. The ideal candidate will demonstrate exceptional attention to detail, strong problem-solving skills, and the ability to communicate effectively with colleagues at all levels, as well as external vendors and partners. You will be responsible for coordinating schedules, facilitating meetings, preparing materials, and handling sensitive information with the utmost discretion and professionalism. Success in this role requires adaptability, sound judgment, and the ability to thrive in a fast-paced environment while balancing multiple priorities. If you are a skilled multitasker who takes pride in enabling executive and team success, we invite you to apply and join our dynamic organization.
This is role is 100% on-site.
KEY RESPONSIBILITIES:
Proactively manage and optimize the department executive's daily schedule, calendar, and meetings to ensure maximum productivity.
Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding accordingly.
Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials.
Oversee all travel arrangements, including booking flights, accommodations, and itineraries, while effectively managing last-minute changes.
Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders.
Maintain spreadsheets, documents, and PowerPoint presentations to support initiatives.
Organize and manage department files and records for easy access and efficiency.
Assist with special projects, purchasing, and provide administrative support as needed.
KNOWLEDGE, SKILLS, AND ABILITIES
5+ years of experience in an administrative support role
Excellent communication skills - both written and verbal - with a professional and polished demeanor.
Strong organizational and multitasking abilities, with a keen ability to prioritize and adapt to changing priorities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
High level of discretion and confidentiality when handling sensitive information.
Ability to work under pressure and meet tight deadlines in a fast-paced environment.
A proactive, problem-solving mindset with the ability to anticipate needs and take initiative.
EDUCATION QUALIFICATIONS:
4-year college degree preferred
#americo
Service Dispatcher/ Administrative Assistant
Administrative assistant job in Overland Park, KS
Job DescriptionBenefits:
401(k) matching
Competitive salary
Free uniforms
Paid time off
We are seeking an organized and efficient Service Dispatcher to join our appliance service company. The ideal candidate will be responsible for managing the scheduling and workflow of our service technicians, ensuring timely and effective service calls. You will be the first point of contact for customers and must have excellent communication skills, including the ability to de-escalate difficult situations. The Service Dispatcher will also handle administrative tasks related to customer payments, service tickets, and warranties.
Key Responsibilities
Customer Communication:
Answer incoming phone calls and schedule service appointments efficiently.
Manage customer expectations regarding service call timing, technician arrival, and service scope.
Address and resolve customer concerns or complaints, ensuring customer satisfaction.
Technician Scheduling & Management:
Assign service calls to technicians based on their location, skill set, and the complexity of the job (e.g., compressor repairs, two-man calls).
Monitor technician locations and availability throughout the day to optimize scheduling and minimize delays.
Adjust schedules in real-time to accommodate emergencies, cancellations, or additional service needs.
Service Coordination:
Track the type of service calls to ensure proper time allocation and resources (e.g., lengthier jobs like compressor repairs vs. quicker fixes).
Ensure that technicians have the correct information and resources for each call, including customer history and job requirements.
Administrative Duties:
Process completed service tickets, ensuring accuracy and proper filing of documentation.
Handle out-of-warranty service calls and ensure that proper billing codes are used.
Process customer payments including credit cards, checks, and cash transactions.
Conflict Resolution:
Handle escalated or difficult calls professionally, working to resolve issues while maintaining a calm demeanor.
De-escalate tense situations with customers, offering solutions to resolve their concerns.
Reporting & Recordkeeping:
Enter completed service tickets into the companys database.
Keep accurate records of technician hours, completed jobs, and customer payments.
File paperwork and maintain organized records for future reference.
Qualifications:
Experience: Prior experience as a dispatcher, customer service representative, or administrative assistant in a service-based industry is preferred.
Skills:
Strong organizational and multitasking abilities.
Excellent communication and customer service skills.
Ability to work in a fast-paced environment and adapt to changing priorities.
Basic proficiency in computer programs (e.g., Microsoft Office, scheduling software).
Problem-Solving: Ability to de-escalate customer complaints and provide appropriate solutions.
Additional Requirements:
High school diploma or equivalent.
Familiarity with basic appliance terminology or willingness to learn.
Strong attention to detail and accuracy.
Working Hours:
Monday-Friday, [8am - 5 pm]
Salary:
Competitive salary, commensurate with experience.
LTC Olathe Administrative Assistant
Administrative assistant job in Olathe, KS
Here we GROW Again!!
AuBurn Long Term Care Pharmacy has an opening for a dedicated professional to join our team. Located in Olathe, KS, our closed-door pharmacy serves local nursing homes, group homes and other similar facilities. We have an immediate need for a Full-Time LTC Administrative Assistant. Must be available to work Monday through Friday 8am-5pm.
The LTC Administrative Assistant serves as the point person for all visitors and callers and provides operational support for LTC staff. The LTC Administrative Assistant also maintains daily office operations by receiving and distributing communications, maintaining supplies and equipment, picking up and delivering items, and providing excellent service to internal and external customers.
Key Areas of Responsibility:
Customer Care Duties
Welcome customers, staff, business associates, and service personnel who contact the LTC Pharmacy in person or by phone.
Actively and passionately communicate the AuBurn Pharmacy vision to customers, staff, and others in a professional, respectful, friendly, and engaging manner.
Office and Administrative Duties
Maintain the lobby and vestibule areas includes watering plants, dusting, vacuuming and sweeping as needed.
Maintain employee break room, including washing dishes.
Ensure that the conference room and other common areas remain clean and presentable at all times.
Sort and distribute mail and other incoming and outgoing materials and supplies.
Work with all departments to complete assigned projects.
Assist in making travel, meeting and event arrangements, and planning internal events.
Ensure operation and availability of office equipment, includes initiating repair calls and communications with staff regarding status of equipment.
Researching and obtaining pricing for replacement office equipment as needed.
Verify, order and distribute office and cleaning supplies as needed.
Marketing and Advertising Support Duties
Assisting with planning, preparation and communications of trade shows and on-site events
Required Skills, Traits, and Behaviors:
This position requires a passion for delivering world-class customer service, including excellent communication skills and the ability to interact positively and collaboratively with internal and external customers.
The Administrative Assistant must be:
Receptive to people from diverse backgrounds
Flexible and able to change tasks quickly
Tolerant of frequent interruptions
Discrete, honest, and ethical
Proactive, self-motivated, and highly productive
Detail oriented and organized
Able to recognize and solve problems with little assistance
Able to take direction and constructive criticism well
Able to work effectively under pressure
Able to multi-task and prioritize multiple projects
Required Background, Experience and Credentials:
Computer literate; includes proficient use of MS Office
1 - 2 years of office experience required
High school diploma or equivalent (GED)
1 -2 years of customer service experience
Pharmacy experience preferred
Ability to obtain State Pharmacy Technician registration preferred
If you are a friendly, loyal, and hard-working team player and appreciate a family-oriented work environment, we may have a home for you at AuBurn Pharmacy! We offer competitive pay, benefits, paid time off, store discounts and 401k match.
Auto-ApplyAdministrative Assistant
Administrative assistant job in Kansas City, MO
Job Description
, please send your resume and cover letter to
*******************
with
'
Pam Beesley
'
as the subject line. Only emails with this subject line will be considered.
The hours for this position are Tuesday-Saturday, from 8:00am-5:00pm.
We're searching for a diligent administrative assistant to provide administrative support to our law firm. The ideal candidate will be responsible for responding to client inquiries in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments and company trips, and marketing our brand through community events and print and digital mediums. Candidates should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team!
Responsibilities:
Plan office events and schedule arrangements for travel if necessary
Grow in the position through continued learning and revitalization of skillsets in related duties
Manage all paperwork in the office and create a process for team members to follow to ensure efficiency
Generate status reports as requested so the team is informed with progress reports
Work hours are Tuesday through Saturday, from 8am am to 5pm.
This is an in-office role.
Qualifications:
High school diploma or GED required
Enjoys talking with customers and can communicate through verbal and written channels
Proficient in basic computer software and can quickly learn to use new programs
Shows ability to quickly finish very detailed work
Customer service experience in our industry is preferred
About Company
Miller & Company P.C. is a law firm serving a diverse clientele in import, export, and foreign-trade zone law. The firm has a broad client base in fifty states, Puerto Rico, and major trading centers throughout the world. Clients range from large multinational enterprises to corporations, partnerships, associations, governmental entities, and individuals. Most business clients involved in international trade rely on us for a comprehensive range of innovative trade-related representation. Within these specialized areas of practice, we have received global recognition for our involvement in the development of the U.S. Foreign-Trade Zones Program.
Easy ApplyAdministrative Assistant
Administrative assistant job in Kansas City, MO
Job Description
Type: Full Time
Overtime Exempt: No
Reports To: ARMADA HQ
Security Clearance Required: N/A
******************CONTINGENT UPON AWARD**********************
Duties & Responsibilities:
Administrative Assistants compose, type, and enter information into the computer.
Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly.
The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier.
Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services.
Perform general clerical duties related to meetings and teleconferences. Included but not limited to:
Scheduling and setting up of conference rooms
Arranging and disseminating information regarding teleconferences
Attending meetings as requested
Preparing and distributing agendas
Taking minutes/notes on meeting activities
Distributing minutes to appropriate personnel
Coordinating and distributing interoffice communications
Assist in the inventory, maintenance, purchase and dissemination of routine
Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required.
Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee
Assemble and disseminate routine reporting
Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests)
Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and
As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base
Administrative Assistants monitor HQ assigned tasking suspense
Receive and collect suspense responses from District Commanders and Branch Chiefs.
Prepare suspense correspondence, reports, graphs and charts.
Performs research.
Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests.
Maintain training calendar and conference room
Maintain, issue, and control facility keys.
Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting
Preform timekeeping and Human Resources administrative functions and tasks, as
Other duties as assigned
Knowledge, Skills, and Abilities (KSAs):
Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.
Accurate spelling, typing and attention to detail are necessary.
Must have ability to compile and organize reports.
Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).
Ability to communicate effectively, both orally and in writing.
Resourcefulness and the ability to function in a fast-paced environment.
Maintains professionalism and possesses the ability to interact effectively with others.
Ability to meet planned and unplanned deadlines in a timely manner.
Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
Minimum/General Experience:
5 years of administrative assistant experience.
Minimum Education:
High School Diploma, or equivalent
Disclaimer:
The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ******************
Special Notes: Relocation is not available for these jobs.
ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
26 - SAC Assistant @ Belton School District
Administrative assistant job in Belton, MO
Before and After School Care Programs/School Aged Child Care (SACC) Assistant Additional Information: Show/Hide School Aged Childcare Assistant needed. SAC is a before and after school child care program. The salary range (dependent upon experience): $16.27/hour - $20.82/hour. Must be 18 years old with valid social security card.
The hours range from 6:00 - 8:30 am and 3:30 - 6:30 pm. There are some full days of childcare when school is not in session. Half benefits are offered for those working 20-29.5 hours per week.
Candidates must have 3 college credit hours for Accreditation and they must bring a copy of their transcript if invited for an interview.
The Belton School District is committed to building a culturally diverse educational environment. The Belton School District is especially interested in candidates who can contribute to the diversity and excellence of the academic community. Women, minorities, individuals with disabilities and veterans are encouraged to apply