Administrative assistant jobs in Lenexa, KS

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

The City of Independence is seeking a highly skilled, detail-oriented, and motivated individual to join our Community Development Department as an Administrative Assistant III. This position plays a key administrative and organizational role in supporting the Development Services, Building Inspections, and Regulated Industries Divisions. Essential Functions The Administrative Assistant III may perform a combination of some or all of the following responsibilities and duties, and perform related duties as assigned. Key Responsibilities Include: Prepare and distribute Planning Commission and/or Board of Adjustment meeting packets. Draft and finalize meeting minutes, and post official public notices in compliance with city guidelines. Support the Building Inspections Division by coordinating demolition bids-requesting proposals, preparing bid tabulations, and processing requisitions. Assist in managing the Vacant Structure Program, including compiling and maintaining monthly activity reports. Process and enter Liquor License applications, Special Event permits, and Catering Permits into the CityWorks system for routing to appropriate departments for review. Coordinate and facilitate liquor violation hearings, including preparing documentation for suspensions and related actions. Provide support for various administrative tasks across other divisions, such as processing refund requests and reconciling procurement card transactions. Compose and format correspondence, reports, and other documents requiring specialized formatting-either under general direction or independently. Serve as a point of contact for internal staff and members of the public, both in person and via telephone, delivering excellent customer service. This position offers a unique opportunity to contribute to a dynamic team while supporting important community initiatives. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently in a fast-paced environment Minimum Qualifications Education and Experience High school diploma or GED; AND Three to four years of progressively responsible administrative experience which includes some experience interacting with high level officials and managers; OR Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. Special Requirements and/or Qualifications: Must have a valid driver's license. Must be able to complete NIMS training within six months of hire. Knowledge Skills and Abilities Required: Knowledge of office administrative practices and procedures such as business letter writing and operation of standard office equipment. Knowledge of computer usage and applications related to the work (including Microsoft office suite). Knowledge of record keeping, report preparation, filing methods, and records management techniques. Knowledge of basic principles of accounting, budget, and finance. Skilled in communicating clearly and effectively with others, both orally and in writing. Skilled in using tact, discretion, initiative, and independent judgment within established guidelines. Skilled in organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction. Skilled in maintaining records of financial transactions and activities. Ability to learn, adapt to, and document changing conditions in a concise and effective manner in a team environment. Work Environment While performing the essential functions of this job, the employee is frequently required to walk, sit, use repetition of hands and fingers, ability to reach with hands and arms, climb, balance, talk, hear, and lift and/or move up to 10 pounds. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt or dust. The incumbent's working conditions are typically moderately quiet. Mental application utilizes memory for details, verbal instructions, complex thinking and creative problem solving. In addition to the application, testing and/or examinations may be required for further consideration on this position. Apply online at *********************************************************** Position Open until Filled. Equal Employment Opportunity Statement The City of Independence is an Equal Opportunity Employer, and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. The City of Independence is a background screening, drug-free workplace. The City of Independence provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to **************************. Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. s are not intended to and do not imply or create any employment, compensation, or contract rights to any person or persons. Management reserves the right in coordination with the governing union (if applicable) to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions.

Administrative Associate, School of Dentistry Office of Alumni and Development Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni. Essential Duties: * Administrative Oversite - * Point of first contact for the School of Dentistry Office of Alumni and Development * Spearhead Social Media Presence * Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests * Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing * Maintain alumni data within CRM system, Ellucian Advance * Ad hoc administrative duties, as needed * Midwest Dental Conference (MDC) - * Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts * Contribute to marketing materials of speakers * Assist with MDC attendee registration * Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors * Help facilitate mailing for all reunions and assist with class reunion representatives * In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference * Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship. Environmental Demands This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required. Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity. Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines. Preferred Qualifications: * A minimum of 3 years of experience. * Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge. * Previous experience with event planning, project management and/or continuing education preferred. * Previous experience using social media platforms with experience in social media marketing preferred. Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided. Flexible schedules and limited telework arrangements may be available with manager's approval. UMKC: The University of Missouri Kansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting. About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply. Application Materials To be considered for the position, you must provide your resume/CV with appropriate attachments directly to UMKC Foundation at the link below: Apply Now The Foundation is a separate organization outside of the university. Do not apply to the posting available on the university careers page. All application materials must be submitted directly to the Foundation to be fully considered. Other Information If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume, submissions and/or inquiries to: **************************. The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. To learn more about UMKC Foundation, visit umkcfoundation.org. The UMKC Foundation is an equal opportunity employer. To request ADA accommodations, please call the Office of Equity & Title IX at ************. Apply for Job * Explore Jobs * Sign In * New User

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace. With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including. Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here) Collabera listed in GS 100 - recognized for excellence and maturity Collabera named among the Top 500 Diversity Owned Businesses Collabera listed in GS 100 & ranked among top 10 service providers Collabera was ranked: 32 in the Top 100 Large Businesses in the U.S 18 in Top 500 Diversity Owned Businesses in the U.S 3 in the Top 100 Diversity Owned Businesses in New Jersey 3 in the Top 100 Privately-held Businesses in New Jersey 66th on FinTech 100 35th among top private companies in New Jersey *********************************************** Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract duration: 1 month Pay rate: $14/hr The position is for an Administrative Assistant to work with the Director of this and 4 other offices. Candidates will answer phones, takes messages, schedule meetings, handle light administrative tasks including faxing, scanning, filing, and copying, as well as daily follow up to all work. Qualifications Minimum Requirements: Must have intermediate proficiency with MS Word, MS Outlook and MS Excel Candidates must have strong communication skills Professional demeanor and should have the ability to work in a faced paced environment Industry knowledge is a plus Additional Information If you are interested kindly contact: Laidiza Gumera ************ *******************************

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile. Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us. We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change. Job Description Title:Office Assitant Duration- 6 months with possibility of extension (Begin now with possibility to work through summer season) Start date- ASAP Address: 17201 Paradesian, Smithville, MO 64089 Qualifications Duties include: · Sells merchandise and day passes in Marina Store · Dispenses gas · Cleans dock · Assist in renting boats and boat slips · Fields customer questions Must be able to count change, work outside year round and be at least 16 years old. Boater safety card preferred. Additional Information Thanks and Regards, Amrita Sharma 408 766 0000 EXT. 426

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary OVG is seeking an Operations Administrative Assistant to join the Operations team at David Booth Kansas Memorial Stadium. We are looking for a proactive, driven, and collaborative professional who will be responsible for assisting in all aspects of the Operations Department. Under general supervision of the Assistant General Manager, will assist department with schedules, coordination of meetings, departmental and otherwise, prepare communications, such as memos, emails, invoices, reports, correspondence, create and maintain filing systems, both electronic and physical. This role pays an hourly rate of $22.00-$25.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until December 5, 2025. About the Venue Oak View Group (OVG) will be the stadium operator for the Gateway District and reimagined David Booth Kansas Memorial Stadium. In its new partnership with KU, Oak View Group will oversee the day-to-day operations of both the football stadium and conference center when Phase I of the Gateway District opens in August 2025. The group will lead the bookings of conference events, special events and concerts, while operating a membership-only dining club in one of the club levels of the stadium. The Gateway District will transform the north entrance to campus in a profound way to drive student enrollment and economic benefit to Kansas. The project will develop a new campus gateway, multi-use space and upgraded football facilities, all of which will enhance KU's ability to recruit and retain students. The most innovative component of this project is the development of multi-use facilities to be used throughout the year to generate revenue for academic programming and student success. In addition to the conference center, and as suggested by the project consultant, the project will potentially include a mix of arts and entertainment, dining, retail, office space, lodging and other uses that support economic development and the university's academic mission. Responsibilities Manage the office of the operations department. Office supplies, break room supplies, computers, storage areas, décor. Be the lead for employee recognition program within the department. Responsible for Department payroll being correct and turned in on time. Which includes working with department managers for schedules, punches, and approvals. Be a department admin for the 24/7 software system. Work with Legal and Finance on vendor set up, payment, insurance, policies, and procedures Work with vendors from start to finish by setting up appointments, signing slips, checking on work. Help in scheduling meetings. Maintain schedule for conference and meeting spaces. Create and maintain a master schedule for staffing in the operations department. Help in creation, management, and scheduling of the Operations Manager on Duty program.. Track spending of the entire department. Assist in safety coordination for department. Other duties as assigned. Qualifications Computer skills working with Microsoft products. Must be adaptable with the ability to work under pressure to meet deadlines. Strong verbal and written communication skills, with an expert ability to present and communicate new ideas and concepts. Extremely organized and detail oriented, resourceful, quick learner and able to handle multiple projects simultaneously. Exceptional experience in leading, motivating and developing employees. A high degree of personal integrity and consistently put the interests of the organization first. Must be a fierce communicator and cross-organizational collaborator. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Job Description Now Hiring: Account Coordinator - Construction Administration Are you organized, driven, and ready to take the next step in your career? We are actively seeking multiple Account Coordinators on behalf of a well-established and nationally recognized client in the commercial construction and building solutions industry. This is an exciting opportunity to join a stable, growing organization that offers long-term career growth and a supportive, team-oriented environment. About the Opportunity: Account Coordinator In this role, you'll serve as the central point of contact between internal teams, vendors, subcontractors, and clients-ensuring the seamless flow of information and helping projects stay on schedule and on budget. If you thrive in a fast-paced environment, enjoy problem-solving, and are looking for a role that blends customer interaction with project support, we want to hear from you. What You'll Do: Account Coordinator Act as a liaison between technicians, clients, subcontractors, and vendors. Manage and update a high volume of job orders with accuracy and attention to detail. Coordinate project schedules, materials, and service timelines. Communicate effectively with clients, providing regular updates and resolving issues as needed. Support internal project management teams with administrative and coordination tasks. Help gather and track quotes, subcontractor bids, and delivery timelines. Maintain positive, professional relationships with all project stakeholders. Who We're Looking For: We're hiring candidates who bring a proactive mindset, strong communication skills, and the ability to thrive in a structured but fast-paced environment. Ideal candidates will have: Bachelor's degree or equivalent professional experience. At least 1 year of administrative or project coordination experience (construction or service industry preferred). Proficiency in Microsoft Office (Excel, Outlook, Word). Strong attention to detail, with the ability to manage multiple deadlines and priorities. Confidence in communicating with both internal and external stakeholders. A team-first attitude and a desire for long-term career growth. Career Growth Opportunities: This position offers a clear path for professional development, with future opportunities including: Account Coordinator II Account Manager Project Manager Operations Manager Compensation & Benefits: Competitive base pay with performance-based reviews Medical, Dental, and Vision insurance options - effective the 1st of the month after your start date Paid Time Off - starting at 13 days in year one, increasing in year two Paid holidays + 2 floating holidays 401(k) with employer match Company-paid life, short-term, and long-term disability insurance Apply Today If you're motivated, organized, and ready to start a rewarding new chapter in the construction administration field, apply now. Let us help you take the next step in your career.

Job Description We are seeking a highly organized and proactive Administrative Assistant. In this role, you will serve as a trusted partner-anticipating needs, managing priorities, and ensuring seamless day-to-day operations. The ideal candidate will demonstrate exceptional attention to detail, strong problem-solving skills, and the ability to communicate effectively with colleagues at all levels, as well as external vendors and partners. You will be responsible for coordinating schedules, facilitating meetings, preparing materials, and handling sensitive information with the utmost discretion and professionalism. Success in this role requires adaptability, sound judgment, and the ability to thrive in a fast-paced environment while balancing multiple priorities. If you are a skilled multitasker who takes pride in enabling executive and team success, we invite you to apply and join our dynamic organization. This is role is 100% on-site. KEY RESPONSIBILITIES: Proactively manage and optimize the department executive's daily schedule, calendar, and meetings to ensure maximum productivity. Serve as the first point of contact for incoming calls and requests, prioritizing communications and responding accordingly. Coordinate and organize meetings, conference calls, and special events, including preparing agendas and materials. Oversee all travel arrangements, including booking flights, accommodations, and itineraries, while effectively managing last-minute changes. Draft and edit correspondence, reports, presentations, and communications for internal and external stakeholders. Maintain spreadsheets, documents, and PowerPoint presentations to support initiatives. Organize and manage department files and records for easy access and efficiency. Assist with special projects, purchasing, and provide administrative support as needed. KNOWLEDGE, SKILLS, AND ABILITIES 5+ years of experience in an administrative support role Excellent communication skills - both written and verbal - with a professional and polished demeanor. Strong organizational and multitasking abilities, with a keen ability to prioritize and adapt to changing priorities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). High level of discretion and confidentiality when handling sensitive information. Ability to work under pressure and meet tight deadlines in a fast-paced environment. A proactive, problem-solving mindset with the ability to anticipate needs and take initiative. EDUCATION QUALIFICATIONS: 4-year college degree preferred #americo

Job DescriptionBenefits: 401(k) matching Competitive salary Free uniforms Paid time off We are seeking an organized and efficient Service Dispatcher to join our appliance service company. The ideal candidate will be responsible for managing the scheduling and workflow of our service technicians, ensuring timely and effective service calls. You will be the first point of contact for customers and must have excellent communication skills, including the ability to de-escalate difficult situations. The Service Dispatcher will also handle administrative tasks related to customer payments, service tickets, and warranties. Key Responsibilities Customer Communication: Answer incoming phone calls and schedule service appointments efficiently. Manage customer expectations regarding service call timing, technician arrival, and service scope. Address and resolve customer concerns or complaints, ensuring customer satisfaction. Technician Scheduling & Management: Assign service calls to technicians based on their location, skill set, and the complexity of the job (e.g., compressor repairs, two-man calls). Monitor technician locations and availability throughout the day to optimize scheduling and minimize delays. Adjust schedules in real-time to accommodate emergencies, cancellations, or additional service needs. Service Coordination: Track the type of service calls to ensure proper time allocation and resources (e.g., lengthier jobs like compressor repairs vs. quicker fixes). Ensure that technicians have the correct information and resources for each call, including customer history and job requirements. Administrative Duties: Process completed service tickets, ensuring accuracy and proper filing of documentation. Handle out-of-warranty service calls and ensure that proper billing codes are used. Process customer payments including credit cards, checks, and cash transactions. Conflict Resolution: Handle escalated or difficult calls professionally, working to resolve issues while maintaining a calm demeanor. De-escalate tense situations with customers, offering solutions to resolve their concerns. Reporting & Recordkeeping: Enter completed service tickets into the companys database. Keep accurate records of technician hours, completed jobs, and customer payments. File paperwork and maintain organized records for future reference. Qualifications: Experience: Prior experience as a dispatcher, customer service representative, or administrative assistant in a service-based industry is preferred. Skills: Strong organizational and multitasking abilities. Excellent communication and customer service skills. Ability to work in a fast-paced environment and adapt to changing priorities. Basic proficiency in computer programs (e.g., Microsoft Office, scheduling software). Problem-Solving: Ability to de-escalate customer complaints and provide appropriate solutions. Additional Requirements: High school diploma or equivalent. Familiarity with basic appliance terminology or willingness to learn. Strong attention to detail and accuracy. Working Hours: Monday-Friday, [8am - 5 pm] Salary: Competitive salary, commensurate with experience.

Here we GROW Again!! AuBurn Long Term Care Pharmacy has an opening for a dedicated professional to join our team. Located in Olathe, KS, our closed-door pharmacy serves local nursing homes, group homes and other similar facilities. We have an immediate need for a Full-Time LTC Administrative Assistant. Must be available to work Monday through Friday 8am-5pm. The LTC Administrative Assistant serves as the point person for all visitors and callers and provides operational support for LTC staff. The LTC Administrative Assistant also maintains daily office operations by receiving and distributing communications, maintaining supplies and equipment, picking up and delivering items, and providing excellent service to internal and external customers. Key Areas of Responsibility: Customer Care Duties Welcome customers, staff, business associates, and service personnel who contact the LTC Pharmacy in person or by phone. Actively and passionately communicate the AuBurn Pharmacy vision to customers, staff, and others in a professional, respectful, friendly, and engaging manner. Office and Administrative Duties Maintain the lobby and vestibule areas includes watering plants, dusting, vacuuming and sweeping as needed. Maintain employee break room, including washing dishes. Ensure that the conference room and other common areas remain clean and presentable at all times. Sort and distribute mail and other incoming and outgoing materials and supplies. Work with all departments to complete assigned projects. Assist in making travel, meeting and event arrangements, and planning internal events. Ensure operation and availability of office equipment, includes initiating repair calls and communications with staff regarding status of equipment. Researching and obtaining pricing for replacement office equipment as needed. Verify, order and distribute office and cleaning supplies as needed. Marketing and Advertising Support Duties Assisting with planning, preparation and communications of trade shows and on-site events Required Skills, Traits, and Behaviors: This position requires a passion for delivering world-class customer service, including excellent communication skills and the ability to interact positively and collaboratively with internal and external customers. The Administrative Assistant must be: Receptive to people from diverse backgrounds Flexible and able to change tasks quickly Tolerant of frequent interruptions Discrete, honest, and ethical Proactive, self-motivated, and highly productive Detail oriented and organized Able to recognize and solve problems with little assistance Able to take direction and constructive criticism well Able to work effectively under pressure Able to multi-task and prioritize multiple projects Required Background, Experience and Credentials: Computer literate; includes proficient use of MS Office 1 - 2 years of office experience required High school diploma or equivalent (GED) 1 -2 years of customer service experience Pharmacy experience preferred Ability to obtain State Pharmacy Technician registration preferred If you are a friendly, loyal, and hard-working team player and appreciate a family-oriented work environment, we may have a home for you at AuBurn Pharmacy! We offer competitive pay, benefits, paid time off, store discounts and 401k match.

The City of Overland Park has a full time Administrative Assistant position available in the Planning & Development Services Department. Performs a variety of administrative support duties. Types routine to complex correspondence, reports and other documents. Compiles data and prepares statistical reports. Establishes and maintains manual and computerized files, records, and logs. Answers questions and provides information. Answers phones and takes messages. Processes invoices and purchase orders. May have various other duties. DUTIES & RESPONSIBILITIES: * Types and proofreads a variety of routine to complex documents including general correspondence, reports, memos, letters, forms and statistical charts; types from rough draft, verbal instructions or recordings from one or more members of management or staff. Maintains division files. * Compiles data for statistical and financial reports; maintains a variety of statistical records; checks and tabulates basic statistical data; and prepares statistical reports. * Establishes, organizes and maintains filing systems which may include record keeping for various funds and expenditures; inventory records and other department and program files. * May attend meetings, take minutes and transcribe as necessary; coordinates and participates in the preparation and processing of agendas; ensures that staff reports are typed; ensures that agenda packet is complete; coordinates the duplication collation and distribution of agenda packets. * May review, process and issue permits; calculates and collects fee to be charged; and enters information into a work management system. * May process and track citizen requests for service in a work management system. * May act as a receptionist; answers telephone and waits on general public; provides routine and general information on departmental and City policies and procedures as required; refers telephone calls to appropriate department personnel. * May receive, sort and distribute mail. * May assist with building monitoring, access control and building maintenance schedules. * May maintain calendars and schedules of activities, meetings and various events; sets up meetings and appointments; coordinates activities with other City Departments, the public and outside agencies; coordinates travel arrangements; and ensures that meeting facilities are prepared. * May process personnel, payroll and purchasing information; order and maintain office supplies; and reconcile invoices. * May monitor and dispatch calls on two-way radio. Involves monitoring radios and answering incoming transmissions, transmitting pertinent information to field crews and relaying requests or other reports to other personnel or agencies as needed. Provides dispatching services as needed during emergency operations, including snow removal. * Performs miscellaneous and general office duties as needed. * The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals. * The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable. REQUIREMENTS: EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS: * Basic education which includes courses in typing, basic mathematics, bookkeeping, and operation of office machines and personal computers (word processing, spreadsheets, and Presentations) or an equivalent combination of education and work experience. * If the job is required to access the Kansas Criminal Justice Information System, you must be at least 18 years of age. EXERIENCE: * Two to three years administrative and clerical experience including use of PC. SKILLS: * Basic math and accounting skills. * Good oral and written communication skills. * Interpersonal skills. * Proficient typing and data entry skills. * Good listening skills. * May require shorthand or dictaphone skills. * Working knowledge of word processing, spreadsheets, databases, eMail, and calendaring computer software applications. MENTAL REQUIREMENTS: * Analytical skills. * Ability to prioritize multiple tasks. * Ability to work independently. * Ability to learn and understand PC software applications. * Diplomacy and judgment. * Organizational skills. * Ability to work in hectic environment with many interruptions. * Ability to comprehend and protect confidential and sensitive information . * Concentration. * Alpha and numeric recognition. PHYSICAL REQUIREMENTS: * Hand and eye coordination adequate to input computer, operate typewriter, calculator and other office equipment. * Ability to make and receive phone calls. * Ability to operate two-way radio. * Visual stamina and acuity adequate to review alpha/numeric data and to spend long periods looking at computer screens. SUPERVISORY RESPONSIBILITY(Direct & Indirect): None The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. No City residency requirement. Must successfully pass a background check, drug screen, physical exam and essential functions test. Normal Work Hours: 8:00 a.m.-5:00 p.m., Mon.-Fri. Salary Range: Grade B $20.99 - $23.09 Application Deadline: Open until filled Benefits: Full-time All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire. EO/M/F/D/V

K0044797 th Judicial District, Wyandotte County, KS 66101 Secretary I, grade 18, $ 18.57 hourly Kansas Judicial Branch Benefits State Employment Center - Benefits (ks.gov) Job Duties: This position involves a great deal of public contact and serves as a receptionist, as well as general secretarial duties. These duties would include greeting the public, attorneys and family court clients. It also involves answering phone calls, data entry, typing, filing and scanning of documents. This position requires the use of a computer and daily use of Windows, Word, Excel and Outlook programs. The applicant will also have to be proficient in Enterprise Supervision or other State of Kansas computer programs once trained to retrieve case information in the preparation of case files or efiling documents. This position will prepare various letters, emails, certificates, notices and other documents. Use of a copier, fax and scanner are also required daily. Required Education and Experience: High School Diploma or GED Certificate Basic computer skills Previous secretarial experience preferred Bilingual (English and Spanish speaking) is desirable Undergo and pass a criminal history records check Knowledge, Skills, and Abilities Ability to work with both staff and the public in a courteous and professional manner. Applications will be accepted until: Open until filled The Americans with Disabilities Act ensures your right to reasonable accommodations during the employment process. A request for accommodation will not affect your opportunities for employment with the Judicial Branch. If you wish to request an ADA accommodation, please contact [email protected] or by TDD through the Kansas Relay Center at ************ or 711. THE KANSAS JUDICIAL BRANCH IS AN EEO / AA EMPLOYER

Job Description , please send your resume and cover letter to ******************* with ' Pam Beesley ' as the subject line. Only emails with this subject line will be considered. The hours for this position are Tuesday-Saturday, from 8:00am-5:00pm. We're searching for a diligent administrative assistant to provide administrative support to our law firm. The ideal candidate will be responsible for responding to client inquiries in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments and company trips, and marketing our brand through community events and print and digital mediums. Candidates should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! Responsibilities: Plan office events and schedule arrangements for travel if necessary Grow in the position through continued learning and revitalization of skillsets in related duties Manage all paperwork in the office and create a process for team members to follow to ensure efficiency Generate status reports as requested so the team is informed with progress reports Work hours are Tuesday through Saturday, from 8am am to 5pm. This is an in-office role. Qualifications: High school diploma or GED required Enjoys talking with customers and can communicate through verbal and written channels Proficient in basic computer software and can quickly learn to use new programs Shows ability to quickly finish very detailed work Customer service experience in our industry is preferred About Company Miller & Company P.C. is a law firm serving a diverse clientele in import, export, and foreign-trade zone law. The firm has a broad client base in fifty states, Puerto Rico, and major trading centers throughout the world. Clients range from large multinational enterprises to corporations, partnerships, associations, governmental entities, and individuals. Most business clients involved in international trade rely on us for a comprehensive range of innovative trade-related representation. Within these specialized areas of practice, we have received global recognition for our involvement in the development of the U.S. Foreign-Trade Zones Program.

This position is responsible for performing general administrative, office support to a specific department within the company. Duties may include: Answer phones and direct calls; Read and sort incoming mail; Collect bills/invoices; Type memos, correspondence, reports, and other documents; Make travel arrangements; Prepare outgoing mailings and labels, including emails and faxes; Organize and maintain filing system; Coordinate client or vendor lunches, including set-up and clean-up; Reserve conference rooms; Coordinate with internal support departments; Order and maintain supplies; Arrange equipment maintenance or set-up; Keep the department calendar and roster; Occasional project assistance for managers; Assist in Power point presentations; Utilize Access to store and retrieve data; Help coordinate clerical needs of special projects; Complete weekly timecards; Make copies of printed material. Additional duties as assigned by supervisor to assist in the overall success of the group and company. Qualifications High School Diploma or equivalent. Minimum two years office/clerical experience. Must be proficient in Microsoft Word and Excel, familiarity with other Microsoft office applications is desirable. Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. Some college coursework preferred. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: N/A ******************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Administrative Assistants compose, type, and enter information into the computer. Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly. The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services. Perform general clerical duties related to meetings and teleconferences. Included but not limited to: Scheduling and setting up of conference rooms Arranging and disseminating information regarding teleconferences Attending meetings as requested Preparing and distributing agendas Taking minutes/notes on meeting activities Distributing minutes to appropriate personnel Coordinating and distributing interoffice communications Assist in the inventory, maintenance, purchase and dissemination of routine Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee Assemble and disseminate routine reporting Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests) Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base Administrative Assistants monitor HQ assigned tasking suspense Receive and collect suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Maintain training calendar and conference room Maintain, issue, and control facility keys. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting Preform timekeeping and Human Resources administrative functions and tasks, as Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary. Must have ability to compile and organize reports. Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Ability to communicate effectively, both orally and in writing. Resourcefulness and the ability to function in a fast-paced environment. Maintains professionalism and possesses the ability to interact effectively with others. Ability to meet planned and unplanned deadlines in a timely manner. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Minimum/General Experience: 5 years of administrative assistant experience. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

TITLE: Secretary Registrar The Kansas City, Kansas Public Schools (KCKPS) is a nationally recognized urban school district that serves approximately 22,000 students and 60+ different languages are spoken in the homes of our students. KCKPS is home to Sumner Academy, the #6 highest rated High School in the Nation and #1 High School in Kansas according to the US News rankings. With Head Start/preschools, 28 elementary schools, 7 middle schools, and 5 college and career academies/high schools, we are the fifth largest district in the state of Kansas and our student population is approximately 56% Hispanic, 24% African American, 9% White, and 6% Asian. To serve our students, the district employs approximately 4,000 employees including more than 1,800 teachers. JOB GOAL: To record, process and maintain records of student attendance. ESSENTIAL FUNCTIONS: Record all student absences and tardies in SILK Process attendance calls from parents Work with Truancy Monitor to track truant students Provide attendance reports for outside agencies Key operator of phone master Maintain copies of permanent records, file and maintain Cumulative Folders. Prepare enrollment forms and maintain supply. Assist counselors with enrollment, processing records, requesting transcripts and immunization records, etc. Process new enrollees - greeting, screening, and directing to appropriate counselor or administrator. Maintain permanent record files (active and inactive students). Responsible for district enrollment counts. Assist at front counter, greeting public Work as part of a team to ensure efficient operation of the school office. Other clerical/office duties as assigned by the principal QUALIFICATIONS: High School Diploma or GED Data Entry Skills Computer Skills COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the educational needs of students. Utilizes existing technology effectively in the performance of duties. Performs other related work as required. COMMUNICATION / ORGANIZATION: Maintains communication with school personnel, and parents/guardians to enhance cooperative action which will meet the needs of students. Utilizes existing technology effectively in the performance of duties. Performs other related work as required. REASONING ABILITY: Ability to solve practical problems. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. LANGUAGE SKILLS: Ability to effectively present information and respond to questions from groups of administrators, staff, parents, students, and the general public. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, walk, stand and talk or hear. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The activity level in a school office is high. Employee must be able to multi-task and contend with interruptions. Office employees will cross train in order to keep the level of service to students and parents at a high level. OTHER SKILLS and ABILITIES: Ability to establish and maintain effective working relationships with students, peers, parents and community; ability to speak clear and concisely in written or oral communication. TERMS OF EMPLOYMENT: 186 days SALARY: Level 2 Classified Salary Schedule ****************************************************************** FLSA STATUS: Non-Exempt REPORT TO: Building Principal PERFORMANCE EVALUATION: Performance of this position will be evaluated in accordance with the Board of Education policy on evaluation. For more information regarding Title IX please contact: District Compliance Coordinator 2010 N. 59 th Street Kansas City, KS 66104 ************ Title ************

Pave America is seeking a dedicated and detail-oriented Administrative Assistant who thrives in a fast-paced environment, provides a high level of service, and welcomes challenges. This role plays a key part in supporting HR, payroll, and office management tasks, ensuring smooth day-to-day operations. This is a fully on-site role in Bucyrus, Kansas! Essential Job Duties & Responsibilities: As an Administrative Assistant, you will be responsible for a variety of duties, including but not limited to: Handling receptionist duties, including assisting customers, answering phones, submitting incoming bid requests, and booking travel for crews. Assisting with new hire onboarding and maintenance to ensure a smooth hiring process. Reviewing timekeeping entries for accuracy, tracking timely submissions, and communicating with employees to resolve timecard and payroll issues. Processing routine payroll activities weekly, including timecard verification and assisting in payroll processing as needed. Providing cross-functional administrative support to back up other administrative personnel as necessary. Other administrative duties, as needed. Qualifications (Experience, Education & Certifications, Key Attributes): To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Proficient in Microsoft Office applications (Excel, Outlook, Word). Highly detail-oriented and accurate in their work. Organized and adaptable, with the ability to navigate competing and changing priorities. Able to demonstrate consistent follow-through and strong communication skills. Capable of passing pre-employment screenings. Previous experience in payroll processing and/or accounts payable is a plus. Physical Requirements: (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly) Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely Adjusting, moving and lifting objects in all directions: Rarely Talking and hearing to communicate with others: Constantly Seeing to perform job duties at close range, such as monitors or screens: Constantly Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally Repeating motions that may include the wrists, hands and/or fingers: Constantly Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely Operating machinery and/or power tools: Rarely Operating motor vehicles or heavy equipment: Occasionally The ability to travel regionally or nationally: Occasionally Physical Demands: Sedentary work that primarily involves sitting/standing: Constantly Light work that includes moving objects up to 20 pounds: Occasionally Medium work that includes moving objects up to 50 pounds: Occasionally Heavy work that includes moving objects up to 100 pounds or more: Rarely Working Conditions: Low temperatures: Rarely High temperatures: Occasionally Outdoor elements such as precipitation and wind: Occasionally Noisy environments: Occasionally Hazardous conditions: Rarely Shift work, to include overnight work: Never Frequent overtime, including weekends: Never Office environment: Constantly Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.

Requirements Required Skills and Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Qualifications: Education: High School Diploma or GED Experience: At least one year related experience. Licenses and Certifications: None