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Become An Administrative Assistant In Los Angeles, CA

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Working As An Administrative Assistant In Los Angeles, CA

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $37,357

    Average Salary

What Does An Administrative Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become An Administrative Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Administrative Assistant jobs

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Administrative Assistant Career Paths

Administrative Assistant
Executive Assistant Office Manager
Account Manager
5 Yearsyrs
Manager Store Manager General Manager
Chief Executive Officer
8 Yearsyrs
Office Administrator Project Coordinator Operations Manager
Chief Operating Officer
11 Yearsyrs
Office Manager Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Accounts Payable Clerk Specialist Account Manager
Director Of Sales
10 Yearsyrs
Assistant Manager General Manager
District Manager
7 Yearsyrs
Office Administrator Accounts Payable Clerk Accountant
Finance Manager
7 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Human Resources Coordinator Human Resources Generalist
Human Resources Business Partner
10 Yearsyrs
Billing Specialist Specialist Account Manager
Marketing Director
7 Yearsyrs
Manager General Manager Account Executive
Marketing Manager
6 Yearsyrs
Legal Assistant Legal Secretary
Office Manager
5 Yearsyrs
Assistant Manager Manager General Manager
Operations Director
9 Yearsyrs
Office Assistant Office Manager
Operations Manager
7 Yearsyrs
Human Resources Assistant Human Resources Coordinator Payroll Specialist
Payroll Manager
7 Yearsyrs
Medical Assistant Instructor General Manager
President/Chief Executive Officer
10 Yearsyrs
Legal Assistant Paralegal Office Manager
Property Manager
6 Yearsyrs
Human Resources Assistant Recruiter Operations Manager
Purchasing Manager
9 Yearsyrs
Accounts Payable Clerk Accountant Finance Manager
Sales Manager
5 Yearsyrs
Human Resources Coordinator Project Manager Program Manager
Senior Manager
10 Yearsyrs
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Administrative Assistant Demographics

Gender

  • Female

    85.3%
  • Male

    12.6%
  • Unknown

    2.0%

Ethnicity

  • White

    78.1%
  • Hispanic or Latino

    13.0%
  • Asian

    6.7%
  • Unknown

    1.6%
  • Black or African American

    0.6%
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Languages Spoken

  • Spanish

    61.9%
  • French

    9.1%
  • German

    3.2%
  • Portuguese

    2.9%
  • Italian

    2.8%
  • Chinese

    2.7%
  • Mandarin

    2.6%
  • Russian

    2.4%
  • Arabic

    2.1%
  • Japanese

    1.7%
  • Cantonese

    1.3%
  • Korean

    1.2%
  • Hindi

    1.2%
  • Vietnamese

    0.9%
  • Tagalog

    0.8%
  • Polish

    0.8%
  • Urdu

    0.7%
  • Greek

    0.6%
  • Armenian

    0.5%
  • Hebrew

    0.5%
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Real Administrative Assistant Salaries

Job Title Company Location Start Date Salary
Assistant Administrator Miracle Home Health Care, Inc. Los Angeles, CA Nov 13, 2015 $89,482
Administrative Assistant Westside Electric Wholesale Inc. Los Angeles, CA Mar 16, 2016 $67,142
Administrative Assistant J Secret, Inc. Los Angeles, CA Jan 09, 2015 $60,653
Administrative Assistant Jade Textile, Inc. Los Angeles, CA Feb 23, 2017 $58,573
Administrative Assistant Roy & John Imports, Inc. Los Angeles, CA May 31, 2016 $58,573
Administrative Assistant ANK Enterprise, Inc. Los Angeles, CA Aug 23, 2016 $58,573
Administrative Assistant DNA Couture Inc. Los Angeles, CA May 12, 2016 $58,573
Administrative Assistant W. Hamlin Emory M.D., A Medical Corp. Los Angeles, CA Dec 05, 2016 $58,573
Administrative Assistant Primeline Insurance & Financial Service, Inc. Los Angeles, CA Mar 22, 2016 $57,616
Administrative Assistant Int, Inc. Los Angeles, CA May 18, 2015 $56,368
Administrative Assistant Dong Myung Kim, DDS, Inc. Los Angeles, CA Aug 27, 2015 $56,368
Administrative Assistant Elecoco, Inc. Los Angeles, CA Oct 14, 2014 $56,368
Administrative Assistant People's Resources International Services Corp. Los Angeles, CA May 11, 2011 $52,238
Administrative Assistant EXIM Fabric, Inc. Los Angeles, CA Mar 09, 2015 $52,062
Administrative Assistant JT Commerce, Inc. Los Angeles, CA Sep 21, 2015 $47,382
Administrative Assistant Aspire Care Services Los Angeles, CA Mar 18, 2011 $47,362
Administrative Assistant Lulumari, Inc. Los Angeles, CA Mar 26, 2012 $47,362
Administrative Assistant-Bilingual S & H Customs Broker, Inc. Los Angeles, CA Aug 05, 2015 $47,216
Administrative Assistant-Bilingual S & H Customs Broker, Inc. Los Angeles, CA Aug 11, 2015 $47,216
Administrative Assistant Jonathan Lee Dental Corporation Los Angeles, CA Jul 08, 2010 $45,136
Administrative Assistant Cl Chang Ltd. Los Angeles, CA Jul 26, 2010 $45,136
Administrative Assistant David Ryuman Los Angeles, CA Mar 02, 2016 $44,554
Administrative Assistant (Bilingual) Il Deung Ganpan, Inc. Los Angeles, CA Jul 07, 2015 $44,554
Administrative Assistant-Bilingual Whole Food Trading Co. Los Angeles, CA Mar 11, 2015 $44,554
Administrative Assistant-Bilingual International American University, Inc. Los Angeles, CA Dec 11, 2015 $44,554
Administrative Assistant-Bilingual CAS Accountancy Corporation Los Angeles, CA Mar 11, 2015 $44,554
Administrative Assistant Winlux Inc. Los Angeles, CA Oct 30, 2009 $43,827
Administrative Assistant Law Office of Glenn N. Kawahara Los Angeles, CA Mar 16, 2011 $43,827
Administrative Assistant My Case Marketing Inc. Los Angeles, CA Aug 05, 2013 $43,827
Administrative Assistant Sanwa Enterprise Inc. Los Angeles, CA Apr 13, 2015 $43,680
Administrative Assistant-Bilingual KSR Group, Inc. Los Angeles, CA May 27, 2015 $43,680
Administrative Assistant Dess, Inc. Los Angeles, CA Oct 23, 2015 $43,680
Administrative Assistant Lovej Corporation Los Angeles, CA Jul 07, 2015 $43,680
Administrative Assistant-_X0013_ Bilingual Illa Illa, Inc. Los Angeles, CA Oct 28, 2015 $43,680
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Dowel TEX., Inc. DBA Collage Los Angeles, CA Feb 06, 2013 $43,056
Administrative Assistant Jungwoo Lee DBA Bell and Company Los Angeles, CA Mar 17, 2015 $43,056
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Jungwoo Lee DBA Bell and Company Los Angeles, CA Jun 26, 2013 $43,056
Administrative Assistant Better Instant Copy Los Angeles, CA Aug 20, 2008 $42,679
Administrative Assistant M. Behboody Accounting Corp. DBA Lincoln Systems Los Angeles, CA Apr 09, 2008 $42,679
Administrative Assistant Samho Tour Inc. Los Angeles, CA Apr 07, 2011 $42,679
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive American Trinity University Los Angeles, CA Apr 14, 2017 $42,000
Administrative Assistant My Case Marketing Inc. Los Angeles, CA Jul 08, 2013 $41,740 -
$62,610
Administrative Assistant Kc Exclusive, Inc. Los Angeles, CA Feb 08, 2018 $41,059
Administrative Assistant Beyou Beyou, Inc. Los Angeles, CA Jun 20, 2018 $41,059
Administrative Assistant Miss Avenue, Inc. Los Angeles, CA Apr 24, 2018 $41,059
Administrative Assistant Comma Design Corporation Los Angeles, CA Jun 03, 2010 $40,509
Administrative Assistant Plus Management, Inc. Los Angeles, CA Mar 16, 2017 $40,500
Administrative Assistant Sorores, Inc. Los Angeles, CA Dec 18, 2017 $40,165
Administrative Assistant Global Investment and Development LLC Los Angeles, CA Feb 15, 2018 $40,165
Administrative Assistant-New Location Ultra Body Fitness Inc. Los Angeles, CA Apr 17, 2018 $40,165
Administrative Assistant Oh FUJI, Inc. Los Angeles, CA Sep 26, 2017 $40,165
SEC and Admin Asst, Except Legal, MED, and Exec Eden Motor Group, Inc. Los Angeles, CA Jul 14, 2017 $40,165
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Yoo Mi Ok Speech Academy, Inc. Los Angeles, CA Apr 17, 2017 $40,165
Administrative Assistant Wilshire-Beverly No. 2, LLC Los Angeles, CA Dec 11, 2017 $40,165
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive and Sportswear, Inc. Los Angeles, CA Jun 22, 2017 $40,165
Administrative Assistant I-Auto Sales, Inc. Los Angeles, CA Jan 18, 2017 $40,165
Administration Assistant Eden Motor Group, Inc. Los Angeles, CA Dec 29, 2016 $40,165
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive NKOK Global, Inc. Los Angeles, CA May 03, 2017 $40,165
Administrative Assistant Digital Artists Agency, Inc. Los Angeles, CA Oct 01, 2009 $40,030
Administrative Assistant Ginger Green, Inc. Los Angeles, CA Mar 19, 2018 $38,875
Administrative Assistant Makeshopncompany, Inc. Los Angeles, CA Dec 29, 2015 $38,542
Administrative Assistant-Medical Office M. Bussarakum Md., Inc. Los Angeles, CA Oct 28, 2009 $38,463
Administrative Assistant-Medical Office M. Bussarakum Md., Inc. Los Angeles, CA Jan 09, 2009 $38,463
Administrative Assistant Pinkette Clothing, Inc. DBA Lush Clothing Los Angeles, CA Nov 02, 2016 $38,460
Administrative Assistant E & C Fashion, Inc. Los Angeles, CA Mar 08, 2016 $38,459
Administrative Assistant Ginger Green, Inc. Los Angeles, CA Apr 01, 2017 $38,459
Administrative Assistant Japanese Life Style Los Angeles, CA Oct 14, 2016 $38,459
Administrative Assistant YNJ Fashion Gateway Inc. Los Angeles, CA Apr 05, 2016 $38,459
Administrative Assistant Para Terra, Inc. Los Angeles, CA Aug 06, 2016 $38,459
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Tuya Collection Inc. Los Angeles, CA May 11, 2017 $38,459
Administrative Assistant Nicole, Inc. Los Angeles, CA Apr 10, 2016 $38,459
Administrative Assistant Southern California University, S.O.M.A. Los Angeles, CA Aug 24, 2016 $38,459
Administrative Assistant Gilli, Inc. Los Angeles, CA Jun 06, 2016 $38,459
Administrative Assistant The Hall of Tyrannus Mission Los Angeles, CA May 19, 2010 $38,338
Administrative Assistant Blue Jade Enterprises, Inc. Los Angeles, CA Jul 09, 2010 $38,338
Administrative Assistant Eden Marketing Corp. Los Angeles, CA Nov 19, 2015 $37,981
Administrative Assistant Cooks Cake House, Inc. Los Angeles, CA Aug 12, 2015 $37,981
Administrative Assistant Vansen Corporation Los Angeles, CA Oct 12, 2015 $37,981
Administrative Assistant S H Seo Inc. Los Angeles, CA Nov 17, 2009 $37,566
Administrative Assistant Sweet People Apparel Inc. DBA Miss Me Los Angeles, CA Feb 12, 2010 $37,566
Administrative Assistant C Luce, Inc. Los Angeles, CA Apr 23, 2009 $37,566
Administrative Assistant Hanvit Consulting, Inc. Los Angeles, CA Apr 10, 2008 $37,566
Administration Assistant S Cargo International, Inc. Los Angeles, CA Apr 22, 2008 $37,566
Administrative Assistant Anne Fashion, Inc. Los Angeles, CA Oct 13, 2009 $37,357
Administrative Assistant Law Office of Marc L. Bloomenfeld Los Angeles, CA Feb 28, 2011 $37,232
Administrative Assistant Norman Silverman Los Angeles, CA Oct 02, 2009 $37,232
Administrative Assistant Interstate Attorney Service Los Angeles, CA Dec 17, 2009 $37,232
Administrative Assistant Organic Bin Inc. DBA Treasure Lingerie Los Angeles, CA Feb 18, 2010 $37,232
Administrative Assistants PJ Trading Corp Los Angeles, CA Jan 13, 2010 $37,232
Administrative Assistant Qiu Accountancy Corporation Los Angeles, CA Apr 27, 2009 $37,232
Administrative Assistant Comma Design Corp. Los Angeles, CA May 14, 2009 $37,232
Administrative Assistant Abundant World Mission Center Los Angeles, CA May 15, 2009 $37,232
Administrative Assistant Remy's Garden Los Angeles, CA May 12, 2009 $37,232
Administrative Assistant Comma Design Corp Los Angeles, CA Feb 17, 2010 $37,232
Administrative Assistant Steven Blalock & Associates Los Angeles, CA Jul 08, 2010 $37,149
Administrative Assistant Matched-Pairs Private Equities Fund Co. Ltd. Los Angeles, CA Jan 22, 2010 $37,107
Administrative Assistant Signal Products Inc. Los Angeles, CA Mar 16, 2010 $36,189
Administrative Assistant Hinden, Rondeau & Breslavsky Los Angeles, CA Jun 30, 2010 $36,189
Administrative Assistant Abratique & Associates, Inc. Los Angeles, CA Aug 23, 2010 $36,189
Administrative Assistant Il S. Kim DDS, Inc. Los Angeles, CA Mar 23, 2009 $36,189
Administrative Assistant American Apparel (USA), LLC Los Angeles, CA Apr 15, 2009 $36,189
Administrative Assistant Nida Rioga Relativo D.D.S., Inc. Los Angeles, CA Mar 30, 2009 $36,189
Administrative Assistant Ah Lighting Los Angeles, CA Mar 11, 2008 $36,189
Administrative Assistant Come Como Corporation Los Angeles, CA Jan 08, 2008 $36,189
Administrative Assistant Cal-Society Insurance Services Inc. Los Angeles, CA Apr 11, 2008 $36,189
Administrative Assistant Seounglae Lee, CPA Los Angeles, CA Mar 05, 2008 $36,189
Administrative Assistant Seouglae Lee, CPA Los Angeles, CA Mar 05, 2008 $36,189
Administrative Assistant California Market, LLC Los Angeles, CA Nov 28, 2007 $36,189
Administrative Assistant Abratique & Associates, Inc. Los Angeles, CA Oct 27, 2010 $36,189
Administrative Assistant Fidelity Int'l Corp Los Angeles, CA May 28, 2008 $36,189
Administrative Assistant Golden Trust, Inc.(Escort Insurance Agency) Los Angeles, CA Apr 01, 2008 $36,189
Administrative Assistant Jewels Connection DBA Oro Club Los Angeles, CA Sep 08, 2008 $36,189
Administrative Assistant Los Angeles Jewelry Production Inc. Los Angeles, CA Jul 25, 2008 $36,189
Administrative Assistant Lulumari Los Angeles, CA Feb 28, 2008 $36,189
Administrative Assistant Accord Interests, LLC Los Angeles, CA Dec 10, 2007 $36,189
Administrative Assistant Bryan H. Chung Dental Corporation (DBA Boston Dental Group) Los Angeles, CA Dec 07, 2007 $36,189
Administrative Assistant JEIL Service Co. Los Angeles, CA Oct 31, 2007 $36,189
Administrative Assistant Cotner Wholesale Los Angeles, CA Nov 29, 2007 $36,189
Administrative Assistant Rams Football Company, Inc. Los Angeles, CA Mar 26, 2009 $36,067
Administrative Assistant Sc2000Inc. Los Angeles, CA Nov 02, 2007 $35,813

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Top Skills for An Administrative Assistant

PayrollDataEntryCustomerServiceDatabaseManagementFinancialStatementsTravelArrangementsPhoneCallsPurchaseOrdersExpenseReportsPowerpointSchedulingAppointmentsOfficeEquipmentQuickbooksSafetyFrontDeskWordProcessingTelephoneCallsSpecialProjectsTemporaryInternet

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Top Administrative Assistant Skills

  1. Payroll
  2. Data Entry
  3. Customer Service
You can check out examples of real life uses of top skills on resumes here:
  • Managed payroll distribution for the company's employees in Arizona.
  • General administrative duties including heavy phone work, invoice reconciliation, filing, data entry, and maintaining databases.
  • Assist customer service with various tasks such as verifying insurance and completing intake forms.
  • Document database management - uploading documents for electronic approvals and document release.
  • Assist in the creation of personal and corporate financial statements.

Top Administrative Assistant Employers