Administrative assistant jobs in Louisiana

The Executive Assistant provides high-level administrative and operational support to the President and executive team. This role is responsible for managing communications, coordinating meetings and company events, supervising administrative staff, and maintaining essential reports and records. The Executive Assistant ensures the smooth and efficient operation of the executive office and serves as a trusted liaison between leadership, employees, and external partners. Essential Duties Executive Support Provide high-level administrative assistance to the President, including scheduling, calendar management, travel arrangements, and expense reporting. Review, prepare, and process expense reports for the President and office. Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices. Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained. Communication & Information Management Monitor and distribute incoming company emails and website inquiries to appropriate departments, ensuring timely responses. Respond to and assign live chat requests from the company website. Draft, proofread, and distribute executive communications, announcements, and meeting materials. Maintain internal digital communication tools including bulletin boards, digital signage, and After Hours/TCC web pages. Meeting & Event Coordination Plan and coordinate internal and external meetings, including TCC meetings, business reviews, and committee gatherings. Schedule and organize company events such as luncheons, training sessions, and employee appreciation activities. Prepare presentation materials, such as the monthly TCC Huddle Deck, and compile meeting statistics and follow-up reports. Manage meeting room reservations and ensure necessary materials, catering, and equipment are arranged. Employee Engagement & Recognition Coordinate employee recognition initiatives, including monthly birthday and anniversary cards, shareholder spotlight nominations, and gift card distribution. Plan and execute annual employee events including the ESOP announcement and crawfish boil, and holiday luncheons. Assemble and distribute company holiday and Christmas cards on behalf of the President and executive team. Operations & Reporting Maintain and distribute daily and monthly sales reports by branch. Track and compile survey data, employee feedback, and departmental statistics for executive review. Support training coordination by scheduling sessions, maintaining attendance records, and distributing certificates. Assist with product recall, safety, and compliance notifications as directed by management. Manage onboarding communications for new Cardata drivers, including database updates and welcome packets. Customer & Vendor Relations Coordinate distribution of customer communications, including price increase notifications, surveys, and product updates. Review and approve vendor invoices and purchases related to office supplies, travel, and special events. Emergency & After-Hours Support Maintain weekly and annual scheduling for After Hours first/co-responders, ensuring adequate coverage. Serve as primary point of contact for adjustments, scheduling gaps, and related communication needs. General Administrative Support Provide backup coverage for front desk and switchboard operations as needed. Maintain confidential files, documents, and correspondence for the President and executive office. Perform additional administrative or special projects as assigned by the President. Education and/or Work Experience Associate or bachelor's degree in business administration, Communications, or a related field preferred. Significant executive-level administrative experience may be accepted in lieu of a degree 5+ years of executive-level administrative experience, preferably supporting C-suite or senior leadership. Experience coordinating corporate events, meetings, and communications. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and Smartsheet. PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means. If you wish to become an approved agency to assist us in our employment efforts, please submit your request to ***********************.

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years. Many opportunities to grow into higher level roles in the organization! Role Description This is a full-time ON-SITE ONLY role for an Administrative Assistant to the leadership team, with additional role supporting other departments and team members as assigned. Duties and Responsibilities: • Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as required and making the President aware of any changes to his schedule • Maintain all tasks lists - updated and prioritized daily • Prepare repairs, purchase orders, special orders, and manage and maintain status of all • Maintain client data, files & portfolios • Prepare appraisals • Assist in showroom and around office as needed • Develop and maintain relationships with clients and vendors • Assist with any other general office duties, as required Qualifications Experience administrative assistance is preferred Proficient in Microsoft Office Suite Excellent phone etiquette and communication skills Dedicated and career oriented for this amazing opportunity Strong Work Ethic, dependable, on time and excellent attendance Professional, well-dressed, clean, polite and approachable Flexible with work schedules as required Strong organizational and multitasking abilities Highly reliable, efficient, and detail-oriented Ability to maintain confidentiality and exercise discretion Education/Certification/Screening • High school diploma or equivalent required; associate or bachelor's degree preferred • Background screening required Pay and Benefits • $18-$30/hour starting plus commission/bonus with potential to earn six figures • Healthcare (50% of employee cost paid by employer) • 401k eligible after 90 days with up to 3% of salary match • Accrued sick days - up to 5 per year • Accrued vacation days - up to 10 per year • Continuing Education Reimbursement based upon policy

Requirements COMPETENCIES: Ability to handle multiple projects simultaneously while maintaining consistency, accuracy and providing superior service. Ability to communicate well with others on staff, both orally and in writing. Ability to manage work load and deadlines. Ability to adapt to changing technologies. Must be dependable, well organized, punctual, detail oriented, and have the ability to prioritize tasks. Ability to work both independently and as part of a team with professionals at all levels. Works autonomously under the pressure of tight deadlines and multiple priorities. Must exhibit a high degree of professionalism including the ability to maintain the highest levels of confidentiality. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High school diploma or GED required, bachelor's degree in Accounting, Business, or Finance preferred. One to three years of administrative experience; experience in a public accounting or professional services environment is a plus. Other Skills and/or Requirements: Must be at least 18 years of age and possess a valid Louisiana driver's license. Reliable transportation in an insured personal vehicle required. Computer Skills: To perform this job successfully, an individual should have working knowledge of the Internet, Microsoft Outlook, office equipment, computer hardware and peripheral devices. Ability to learn Firm-specific software such as document scanning software as well as Adobe Acrobat Pro. Ability to learn and run postage machine. Firm Culture/Client Service: Promotes the firm's culture, including supporting Heard, McElroy & Vestal's philosophy of developing a relationship with each client on a personal level, catering to their specific needs. Ability and judgment to interact and communicate appropriately with other employees, clients and management. Ability to serve clients, both internal and external (community/public) in a manner that will support superior client relations. Physical Demands/Work Environment: While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk or use hands to finger, handle, or feel. The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually moderate. This reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Heard, McElroy & Vestal shall, in its discretion, modify or adjust the position to meet the Firm's changing needs. This job description is not a contract and may be adjusted as deemed appropriate in the Firm's sole discretion. Heard, McElroy & Vestal is an Equal Opportunity Employer. We actively seek and employ qualified persons in all job classifications and administers all personnel actions without regard to race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, non-job related disability, veteran/military status, genetic information, gender identity, sexual orientation or any other characteristic protected by applicable federal, state or local law.

SUMMARY: Provides essential support to all departments of the firm, ensuring efficient office operations by performing a variety of tasks, including assembling tax returns and other documents, organizing and scanning Firm and client documents, and assisting with general administrative tasks by performing the following duties. DUTIES AND RESPONSIBILITIES: Assembles tax returns both manually and electronically, audit reports/financials, and allocations. Tracks client document submissions and manages workflow tools. Routes projects in the tax assembly and scanning pools. Organizes, creates barcodes as well as scan sheets and bookmarks as needed, scans, and ensures the quality and accuracy of documents in the Document Management and Scanning software. Verifies scanned information was read properly by CCH AutoFlow. Assists departments with downloading electronically signed documents. Processes Firm deposits utilizing bank software and scanning equipment. Assists with billing processes, including invoice preparation, distribution, and follow-up. Assists in preparing engagement letters, client deliverables, financial statements, and other professional documents. Coordinates logistics for in-house Continuing Professional Education (CPE) programs, including scheduling sessions, preparing materials, and confirming attendance. Communicates CPE opportunities and deadlines to all staff and assists with related documentation in CPE tracking software to ensure compliance with licensing and regulatory requirements. Picks up and delivers mail to and from the post office, and sorts and distributes mail within the office. Manages outgoing mail, ensuring correct mail service is used, adding postage to mail and entering postage charge into Firm system. Maintains office supplies inventory and equipment; coordinates with vendors for service requests as needed. Keeps common areas and supplies organized and clean for both client and Firm employee use. Provides reception desk coverage greeting clients, answering main phone line, validating guest parking and preparing conference rooms. Serves as back-up to deliver documents to clients in a timely manner, using Internet maps to plan the most efficient route and logging mileage for deliveries made outside of the office. May provide assistance in other departments of the firm as needed. Requirements COMPETENCIES: Ability to handle multiple projects simultaneously while maintaining consistency, accuracy and providing superior service. Ability to communicate well with others on staff, both orally and in writing. Ability to manage work load and deadlines. Ability to adapt to changing technologies. Must be dependable, well organized, punctual, detail oriented, and have the ability to prioritize tasks. Ability to work both independently and as part of a team with professionals at all levels. Works autonomously under the pressure of tight deadlines and multiple priorities. Must exhibit a high degree of professionalism including the ability to maintain the highest levels of confidentiality. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High school diploma or GED required, bachelor's degree in Accounting, Business, or Finance preferred. One to three years of administrative experience; experience in a public accounting or professional services environment is a plus. Other Skills and/or Requirements: Must be at least 18 years of age and possess a valid Louisiana driver's license. Reliable transportation in an insured personal vehicle required. Computer Skills: To perform this job successfully, an individual should have working knowledge of the Internet, Microsoft Outlook, office equipment, computer hardware and peripheral devices. Ability to learn Firm-specific software such as document scanning software as well as Adobe Acrobat Pro. Ability to learn and run postage machine. Firm Culture/Client Service: Promotes the firm's culture, including supporting Heard, McElroy & Vestal's philosophy of developing a relationship with each client on a personal level, catering to their specific needs. Ability and judgment to interact and communicate appropriately with other employees, clients and management. Ability to serve clients, both internal and external (community/public) in a manner that will support superior client relations. Physical Demands/Work Environment: While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk or use hands to finger, handle, or feel. The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually moderate. This reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Heard, McElroy & Vestal shall, in its discretion, modify or adjust the position to meet the Firm's changing needs. This job description is not a contract and may be adjusted as deemed appropriate in the Firm's sole discretion. Heard, McElroy & Vestal is an Equal Opportunity Employer. We actively seek and employ qualified persons in all job classifications and administers all personnel actions without regard to race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, non-job related disability, veteran/military status, genetic information, gender identity, sexual orientation or any other characteristic protected by applicable federal, state or local law.

🔥 NOW HIRING MANAGEMENT - PIZZA ARTISTA Baton Rouge 🔥 Where creativity meets career growth! Do you love building great teams, creating unforgettable guest experiences, and working in a fast-paced environment with flavor and flair ? Pizza Artista in Lafayette is looking for dynamic, motivated leaders to join our management team! Why Pizza Artista? 🍕 Locally Owned with a Passion for People 💼 Competitive Pay + Growth Potential 📆 Flexible Scheduling 🎯 Hands-On Leadership Role 🎉 Positive, Team-Driven Culture What We're Looking For: • Restaurant or food service leadership experience • Strong communication & organizational skills • A passion for hospitality, teamwork, and excellence • A calm, solutions-oriented approach in a busy environment Bring your leadership, creativity, and love for great food to a company that values you. 📍 Apply online today! ****************************

CLERICAL/PROFESSIONAL SERVICES Date Available: 11/18/2025 Closing Date: 12/31/2025 Job Title: Secretary Reports To: Immediate Supervisor Prepared By: The Division of Human Resources Board Approved Date: Pay Grade Range: SU107 Summary: Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility. Essential Duties and Responsibilities: • Greet visitors and direct them to the appropriate departments or individuals • Answer telephones and respond to inquiries via telephone or email • Book meeting rooms, set up conference calls and take messages and minutes during meetings • Perform administrative tasks, including filing and photocopying • Write emails, memos and letters • Implement and/or develop office procedures and record systems • Manage databases and file systems • Order and maintain supplies • Document financial information • Organize and distribute messages • Make and confirm travel arrangements • Prepare and mail outgoing correspondence • Maintain confidential department files/records • Perform routine bookkeeping tasks • Assist with presentations and reports Other Duties: Other duties as assigned that are related to the functions of the position. Essential Functions/Qualifications/Requirements: Education and Experience: Must have a high school diploma or high school equivalency plus three years of clerical experience. Must be able to understand and interpret written and verbal instructions. Must keep accurate, up-to-date written records. Work Environment Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Professional Conduct: The Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system. Technological Abilities: To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications. Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the . All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the until the verification of previous experience aligned to the job description is received. Verifient Link Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment. The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) do not discriminate on the basis of age, race, religion, national origin, disability, or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section 504 (42 USC 794). The Title IX Coordinator is Andrew Davis, Director of Risk Management - **********************, **************. The Section 504 Coordinator is Danielle Staten-Ojo - **********************, **************.

We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. PLEASE NOTE: This is a 100% onsite position. Our Gulf Coast laboratory is looking for a Project Manager Assistant to join their team, primarily located out of the Scott, LA laboratory! The Project Manager Assistant is a key member of the Client Services Team, serving as a client advocate and laboratory liaison. The Project Manager Assistant provides support within a functional group of Project Managers. This role is responsible for assisting with bottle orders, change orders, login review, subcontracting, and PTO coverage. The Project Manager Assistant is expected to become familiar with project complexities and develop a working knowledge of the ongoing project work within their functional working group to offer assistance to the project managers. Job Functions * Processes sample orders for all matrices and collection media types and coordinates delivery and pickup of sampling supplies and samples. * Executes change orders, based on client instructions, to modify or add to the specifications originally requested on the chain of custody. * Reviews login information daily as entered into the laboratory information management system (LIMS) and request corrections or modifications as needed. * Informs clients of any sample receipt anomalies and provides technical support for the resolution of such issues. * Assists in processing subcontract requests to internal and external labs for testing not offered within the home lab. * Manages subcontracting and subcontracting data to ensure timely delivery of analytical reports to clients. * Takes overflow phone calls. Assists clients with requests related to sampling, reporting, billing, etc. and takes messages for the Client Services team. * Makes or returns specific phone calls as directed by project managers for their ongoing projects. * Provides back-up coverage for project managers within functional group - both email and phone calls * Checks on TAT and on time report delivery for project managers on your team. * Assists login department in overflow and/or coverage situations. * Performs other duties as needed Qualifications * Associates' degree or equivalent industry experience AND 0-1 years of experience (education, work related, or a combination) in sciences and/or customer service (Required) * Bachelor's degree in Environmental Science, Biology, Chemistry, or a related field and 1 to 2 years of relevant experience (education, work related, or a combination) in sciences and/or customer service (Preferred) * Exceptional communication skills (Required) * Self-starter (Required) * Advanced English language skills (Required) * Advanced mathematical and reasoning skills (Required) * Excellent attention to detail (Required) * Solid critical thinking skills to anticipate and solve problems in a systematic manner (Required) * Proficiency in Microsoft Office Suite (Excel, Word, Outlook) (Required) Additional Information SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call ************ for assistance and leave a message. You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Ouachita Parish School Board has a standing application process that allows individuals to apply for positions, whether there is a vacancy or not. This allows for a pool of applicants should a position become vacant. This application is not posted for a specific location at this time. MINIMUM QUALIFICATIONS: 1. U.S. Citizen or authorized alien 2. High School Diploma 3. Must pass a criminal background investigation and drug screen 4. Must possess computer/data processing and typing skills 5. Must possess personality traits which are conducive to working closely with all school personnel and the public 6. Satisfactory Completion of Red Cros First Aid Course including CPR with 60 days of employment Preferred: Certificate of Completion from Technical School of College JOB SUMMARY: Performs secretarial work involving the smooth flow of correspondence and attention to administrative action matters in office operations. Work is performed in accordance with accepted standards and techniques for secretarial assignments and with strict confidentiality. Must possess high levels of accuracy in work and must be able to work well within deadlines. Excellent interpersonal communication skills are essential. Must be able to manage several projects simultaneously. Secretarial rouines and practices are associated with an efficient, productive and well-managed school

Porter Lyons is seeking a motivated and detail-oriented intern to support our team with a mix of administrative and creative tasks. This internship offers hands-on exposure to multiple areas of the business, from marketing and retail to e-commerce and operations. KEY RESPONSIBILITIES Assist with general administrative tasks (filing, scheduling, data entry, organizing inventory). Support creative projects such as photoshoots, social media content, and in-store events. Help with packaging, shipping, and customer experience touchpoints. Conduct research to support marketing, product development, and trend forecasting. Shadow different departments to gain a well-rounded understanding of how a jewelry brand operates. KEY BENEFITS Experience in both the creative and business sides of running a jewelry company. Mentorship from senior team members and exposure to multiple career paths in retail, e-commerce, and design. The opportunity to make tangible contributions to real projects. A resume-building role with a luxury consumer brand. WORK REQUIREMENTS Location: Porter Lyons Flagship Store - French Quarter, New Orleans. Schedule: Flexible, ~10-15 hours per week Compensation: Competitive Hourly Internship length: Flexible ABOUT THE BRAND Porter Lyons is a New Orleans-based, culturally inspired jewelry and lifestyle brand. Founded by Ashley Porter in 2012, the brand represents Uncommon Luxury. Porter Lyons is an equal opportunity employer committed to fostering a diverse, inclusive, and discrimination-free workplace. We value the contributions of all employees and applicants and do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, marital status, veteran status, or any other legally protected status.

Fenstermaker is seeking an entry-level Engineer Intern (E.I.) to support our Construction Administration/CE&I team on LADOTD and local public infrastructure projects. In this role, you'll assist with field operations and help ensure projects are built safely, correctly, and in accordance with plans and specifications. You'll work closely with project stakeholders while supporting documentation, pay estimates, and change-order reviews. This position also includes opportunities to mentor and support construction inspectors and promote jobsite safety, quality assurance, and environmental compliance. The E.I. will be a champion and leader of our company's core values while maintaining internal and external customer engagement and satisfaction. Some responsibilities include: * Assisting with CE&I field operations for LADOTD and local projects. * Monitoring contractor performance and supporting quality control activities. * Reviewing and processing reports, pay estimates, and change-order documentation. * Coordinating with clients, contractors, utility agencies, and testing laboratories. * Supporting and mentoring Construction Inspectors. * Promoting safety, quality, and environmental compliance on job sites. Job Requirements * Bachelor's degree (B.S.) from an accredited engineering curriculum with major concentration in Civil Engineering is required. * Previous industry experience in CE&I or roadway/bridge inspection * Basic understanding of construction techniques for roads, bridges, and utility systems * Valid driver's license * US citizenship or valid US work visa * Current Engineer Intern certification Why work for Fenstermaker? Our success is based on establishing lasting partnerships and providing innovative, high-quality products and services. We conduct our business ethically, honestly and with integrity in everything we do. Our core values define the way we do business. Family We treat everyone like family and put people over policy. We place an emphasis on safety and are supportive and empathetic in rough times. One Company We leverage our multi-disciplinary strength to benefit our clients. We communicate, collaborate and execute together, as a team. Customer Obsessed We treat others the way they want to be treated - with respect. We create unforgettable experiences and build lasting relationships and establish partnerships. Growth Mindset We believe growth creates opportunity and gives us the capability of building long-term careers. Be Different We encourage and reward innovation. We serve our clients in ways that make the competition irrelevant. We create a unique experience for our team members. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Assists in the management of the Tulane NFL Player Care Foundation (PCF) Healthy Body and Mind Screening Program and assists with various administrative duties related to NFL programs in the Center for Sport. Assists in management of screening and event scheduling/planning for the program, as assigned, and assists the Program Director and Care Coordinators in all clinical and research tasks, as assigned. Expected to work with the Program Director, all faculty, fellows, and staff members in an academic medical center. * Able to travel minimum of 1 week a month. * Excellent verbal and written communication skills. * Excellent customer services skills; ability to work well with others. * Great organizational and time management skills. * Proficient data entry skills; familiarity with electronic database management and reporting. * Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately. * Ability to maintain confidentiality in all work performed. * Able to work with high-profile patients and program partners professionally and with discretion. * Computer proficiency in using Excel spreadsheets, Adobe Reader, and Microsoft programs. * High School Diploma or equivalent. * Bachelor's Degree * Experience in a medical office directly related to patient interaction, customer service, registration/patient verification.

Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called “at-will” employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agency's clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 15-20 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUS candidates only!

Service Areas Include: Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermilion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, and Jackson Parishes. Overview: Struction Solutions is seeking motivated and detail-oriented Clerk Typists to support administrative and clerical operations across multiple parishes in Louisiana. The ideal candidate will have excellent typing skills, strong attention to detail, and the ability to manage a variety of clerical duties efficiently. This role supports both field and office staff to ensure smooth day-to-day operations. Key Responsibilities: Type and format correspondence, reports, forms, and other documents accurately. Perform general office tasks, including filing, data entry, copying, and scanning. Maintain and organize records, logs, and documentation for ongoing projects. Answer phone calls, route inquiries, and provide information to staff or the public. Prepare meeting minutes, memos, and internal communications as directed. Support scheduling, mail handling, and office supply management. Ensure data accuracy and confidentiality in all administrative processes. Provide clerical support to management, field teams, and administrative departments as needed. Qualifications: High school diploma or GED (required). Previous clerical, office, or administrative experience preferred. Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Strong typing and proofreading skills with attention to detail. Excellent written and verbal communication abilities. Highly organized, dependable, and able to manage multiple priorities. Willingness to travel within Louisiana as needed. Preferred Experience: Experience in construction, engineering, or government agency settings. Familiarity with document management systems or project documentation standards. Knowledge of public works or administrative procedures. View all jobs at this company

COMMUNICATION REGARDING TEST INFORMATION WILL BE SENT VIA EMAIL PURPOSE AND NATURE OF WORK Positions in this class are secretaries to section supervisors or division managers one level removed from Departmental Director. This class may serve at higher organizational levels if other secretarial classifications are present in the same office, or close supervision is received. Position is responsible for answering, directing, and screening calls from the public and employees; using a computer or word processor to transcribe correspondence, minutes and other documents; keeping office files and records; and performing clerical tasks as assigned. Work involves the responsible, confidential handling of sensitive information and extensive front desk contact with the public. DESIRABLE QUALIFICATIONS Graduation from high school supplemented by clerical coursework, experience in performing clerical work in a professional environment, or an equivalent combination of training and experience is desired. TYPE OF EXAMINATION Examination will be a multiple-choice test. DEADLINE FOR RECEIPT OF APPLICATIONS: FIRST 28 RECEIVED BY FRIDAY, JANUARY 9, 2026, NOON!! For a more detailed description of this job, click the link below:

QUALIFICATION REQUIREMENTS: High School diploma or its equivalent; degree or its equivalent from a certified university, business, or vocational school preferred; knowledge of modern office practices and a working knowledge of computers, to include proficiency in typing, spelling and grammar; good communication skills; five years of experience in which clerical work was the major duty. REPORTS TO: Child Nutrition Coordinator FLSA STATUS: Non-Exempt TERMS OF EMPLOYMENT: 5 hours a days METHOD OF EVALUATION: District level evaluation. PERFORMANCE RESPONSIBILITIES DAILY * Review and process Free/Reduced Meal Applications * Enter requisitions as needed * Answer phone calls and help appropriately * Assist parents that come into the office with meal applications * Enter all work orders for cafeterias into the Maintenance Work Order system * Perform any upgrades that may be available through Heartland Solutions (MCS) * Use "VNC" to view managers computer screen to help with issues * Order parts as needed for maintenance to fix equipment * Put in Executive Recommendations as needed * Sort through all mail received for CNP * Maintain an accurate regular filing system and process incoming correspondence as instructed * Order and maintain supplies as needed if applicable * Compile and type reports of various kinds in a timely manner * Operate office machines efficiently * Enter pertinent data into the computer * Schedule appointments and arrange and confirm meetings with the supervisor/manager * Assist CNP Coordinator in adhering to schedules, deadlines, appointments, plans, etc. * Maintain confidential and general departmental files and records * Assist CNP Coordinator & Field Manager as requested WEEKLY * Review and enter employees' timesheets into Absence Request spreadsheet * File paperwork MONTHLY * Check all invoices received and compare to monthly statement for each vendor for individual schools * Code & enter all cafeteria invoices (enter into Pentamation) * Request budget adjustments as needed from Business Department when entering invoices * Creating Head Start invoices and posting Head Start Payments * Prepare Extra Sales Report * Compare Deposit slips & Recaps to Reconcile Bank Statement from accounting (CO) * Prepare Commodity Invoice (storage fees) * Prepare CEP Claims Worksheet for LDOE * Prepare Meal Reimbursement Claims - Due by the 10th of every month for Prior month * Prepare Direct Certification Reports (Export & Import) SEMI-ANNUALLY * Prepare CNP Personnel Activity Reports (December & June) ANNUALLY * Board of Health Inspections Report due to State CNP website. * Assist CNP Coordinator with bids (food, milk, paper & cleaning supplies) * Request Summer Preventative Maintenance quotes (coolers/freezers) * Process requested refunds for meal accounts & take money off of students' accounts by doing a "correction" in Newton * Request for Quotes for Free/ Reduced Applications. After receiving 3 printed samples of the app, call Heartland to zone the application * Perform EOY (End of Year) rollover through Heartland (MCS Software) * Perform BOY (Beginning of Year) rollover through Heartland (MCS Software) and update Meal Prices, extra sales, etc. * Figure percentages served by school * Create and send out Newspaper advertisements for: * F/R Lunch Application * Public Release * CEP Media Release * Whenever 1st Direct Certification list is received, import into Franklin. Print letters for schools not in CEP * Title I Report is due to Central Office. Use Oct 1st numbers. Instructions are in small CNP notebook * Verification process begins Oct 1st. 1st letter (Initial letter), 2nd letter (warning letter) & 3rd letter (final letter; include how to Appeal) * Verification process ends Nov 15th. (Results must be entered on the State CNP website by Jan 10th.) SUMMER * Create CNP new school year calendar for Managers * Create new files and update forms, spreadsheets, etc. * Order supplies (office & small equipment) and distribute to café managers * Assist CNP Coordinator and Field Manager with creating training materials for cafeteria employees OTHER * Assist in preparing for State Review - every 3 years * Assist in preparing for USDA Site Review - every 3 years * Perform all other job duties assigned by immediate supervisor or Superintendent * PROFESSIONAL RESPONSIBILITIES: ATTENDANCE, PUNCTUALITY, AND SAFETY * Adhere to district guidelines relative to attendance. Clock in/out on district timeclock and utilize time when appropriate. * Employees are to notify their supervisors as early as possible about scheduling time off from work (e.g. doctor's appointment, personal days etc.), whether paid or unpaid. * Regularly report to work on time and adhere to their workplace schedule. * Work additional hours assigned (i.e. faculty meeting, cluster meetings, professional development etc.) Attend and constructively participate in meetings and professional development activities. Use active listening skills and accept and recognize the value of the contribution of others. * Complete tasks in a safe manner as prescribed by the Safety Department or by the employee's profession/craft. * Report any unsafe conditions or any incidents of injury or damage immediately to the appropriate official. * Maintain a neat and orderly work environment. * Dress appropriately for the job assigned and in compliance with state law and Board policy GAMB Employee Dress Code. Display employee ID tag at all times on duty. * Comply with policies on GAMA Employee Tobacco Use, Drug-Free Workplace, and use of cell phones when on duty. * Assist in any safe schools' procedures and protocols. Including, but not limited to sanitizing classroom/work area high frequency contact points. PROFESSIONALISM AND COMMUNICATION * Maintain the confidentiality of all School Board business by refraining from accessing, discussing, or disclosing anything outside the scope of employment unless authorized by immediate supervisor. * Timely and accurately complete/compile data and submit all records, reports or other documents required by state or federal law, the United States or Louisiana Departments of Education, the Board's central office, or other entities; (if applicable) Complete tasks, reports, and documents accurately according to specified timelines and expectations. * Observe professional ethics as prescribed by the employee's profession/craft and in accordance with state law and board policy (Policy GAIB/Policy GBJ) * Establish and maintain a harmonious working relationship with staff members, administrators, co-workers, teachers, parents, and the general public. Treat all stakeholders in a respectful and helpful manner. Work and cooperate with the entire staff and exhibit a caring, positive attitude towards others. Use verbal and non-verbal communication in a respectful manner. * Adhere to high standards of professionalism and encourage professional growth. Fulfill the requirements of the position in an honest manner. * Maintain communication with your immediate supervisor, keeping him/her informed of problems, concerns, and significant developments. Identify problems and issues and work collaboratively to contribute ideas and find solutions. Demonstrate skills to receive and give constructive feedback. * Adhere to Board policies and procedures and administrative rules, guidelines, and regulations. Adhere to ethical, legal, and professional standards. Refrain from conduct which calls into question the Employee's integrity and that of the Assumption Parish School System. (Including, but not limited to, Policy EFAA/Policy IFBGA) * Cooperate with building and district staff in planning and evaluation. * Apply laws, policies, regulations, and procedures fairly, consistently, wisely, and compassionately. * Understand and interpret written and verbal instructions from immediate supervisor and give clear written and oral instructions to others as required. * Provide and participate in virtual lessons/meetings and virtual/digital teaching in a professional manner. * Follow the chain of command for various administrative procedures. * Follow directives as assigned by your supervisor. Domains with (*) denotes non-instructional indicators. Deficiencies in these areas shall not be subject to a plan of intensive assistance. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, speak, hear and sometimes sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs. such as boxes of books and AV/VCR carts. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. WORK ENVIRONMENT: The work environment described here is representative of which an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently exposed to a noise level in the work environment which is moderate to loud.

Cooper Septic Service in Slidell, LA is actively seeking a positive part-time Administrative Assistant - Scheduler & Dispatcher to tackle a variety of office admin tasks with an emphasis on customer-facing activities including scheduling and dispatching processes. Do you thrive in an office environment with a small but supportive team? Do you have an amazing phone voice? Are you looking for a company that will value your admin skills? Are you passionate about customer service? Do you have amazing data entry and organizational skills? If yes, keep reading! This vital administrative position earns $12 - $15/hour, depending on skills and experience. As a part-time team member, you will enjoy benefits such as weekly pay, direct deposit, and annual performance reviews with potential pay advancements at 3 months, 6 months, 12 months, and annually thereafter. If this sounds like the right scheduling and dispatching opportunity for you, apply today! ABOUT COOPER SEPTIC SERVICE Cooper Septic Service LLC is a 4th-generation business known for resolving residential and commercial wastewater/septic system issues throughout St. Tammany Parish, Louisiana. To be the best in the industry, we are dedicated to delivering value to our customers by providing comprehensive and affordable septic solutions through high-quality products and professional services. Our well-deserved reputation of excellence is due in part to our incredible team who is committed to their craft and exceptional customer service even amid ever-changing regulations. For their efforts, we offer competitive pay and a supportive company culture. A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT - SCHEDULER & DISPATCHER SCHEDULE: This part-time position is available Monday through Friday with two shift options: from 7 AM to Noon or from 11 AM to 4 PM. Depending on your availability, you will have the flexibility to choose one of these shifts. There is a 1-hour overlap between the two shifts for review and hand-off of tasks with another part-time employee in a similar role. In this role, your friendly personality shines through in every interaction, whether it's via phone, text, or email. Our customers enjoy interacting with you as you discuss their septic system needs. Following our in-house training curriculum and ongoing education from some of the most knowledgeable and skilled operators in the wastewater industry, you will be prepared to provide basic troubleshooting ideas and determine if the customer's septic system issue warrants scheduling a service call in our highly-ranked all-in-one web-based software. Maintaining applicable confidentiality, you discuss payment options and terms. With tact and empathy, you listen and document any complaints and report them to our management team. As our Administrative Assistant - Scheduler & Dispatcher, you use your strategic planning skills as you take into account other work orders, location, distance, meetings, vacations/holidays, and more in order to schedule jobs for our team of technicians as efficiently as possible. You dive in and tackle a variety of admin and data entry tasks, such as making necessary maintenance appointments, collecting and processing payments, validating/reconciling invoices, and more. Accurately performing data entry, you ensure our records are up to date, including vehicle maintenance records, accounting reports, inventory audits, and quality assurance surveys. Being an organizational guru, you shine in this administrative assistant role! ADMINISTRATIVE ASSISTANT - SCHEDULER & DISPATCHER QUALIFICATIONS Relevant customer service, phone, and data entry experience Quick and accurate typing skills Applicable knowledge of Microsoft Office software Computer savvy; can quickly learn basic database functionality Able to use typical office equipment Valid driver's license and reliable transportation Are you organized and efficient? Do you have amazing communication skills, both verbal and written? Can you project a friendly yet professional tone over the phone? If so, you might just be perfect for this customer service dispatch position! ARE YOU READY TO JOIN OUR ADMIN TEAM? If you feel you'll be perfect in this dispatching role, apply now using our initial 3-minute, mobile-friendly application.

Job DescriptionSalary: Based on Experience NOW HIRING MANAGEMENT PIZZA ARTISTA Baton Rouge Where creativity meets career growth! Do you love building great teams, creating unforgettable guest experiences, and working in a fast-paced environment with flavor and flair ? Pizza Artista in Lafayette is looking for dynamic, motivated leaders to join our management team! Why Pizza Artista? Locally Owned with a Passion for People Competitive Pay + Growth Potential Flexible Scheduling Hands-On Leadership Role Positive, Team-Driven Culture What Were Looking For: Restaurant or food service leadership experience Strong communication & organizational skills A passion for hospitality, teamwork, and excellence A calm, solutions-oriented approach in a busy environment Bring your leadership, creativity, and love for great food to a company that values you. Apply online today! ****************************

Job DescriptionSalary: $10.25-$13.50 Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called at-will employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agencys clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 1520 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUScandidates only!

Job Description Cooper Septic Service in Slidell, LA is actively seeking a positive part-time Administrative Assistant - Scheduler & Dispatcher to tackle a variety of office admin tasks with an emphasis on customer-facing activities including scheduling and dispatching processes. Do you thrive in an office environment with a small but supportive team? Do you have an amazing phone voice? Are you looking for a company that will value your admin skills? Are you passionate about customer service? Do you have amazing data entry and organizational skills? If yes, keep reading! This vital administrative position earns $12 - $15/hour, depending on skills and experience. As a part-time team member, you will enjoy benefits such as weekly pay, direct deposit, and annual performance reviews with potential pay advancements at 3 months, 6 months, 12 months, and annually thereafter. If this sounds like the right scheduling and dispatching opportunity for you, apply today! ABOUT COOPER SEPTIC SERVICE Cooper Septic Service LLC is a 4th-generation business known for resolving residential and commercial wastewater/septic system issues throughout St. Tammany Parish, Louisiana. To be the best in the industry, we are dedicated to delivering value to our customers by providing comprehensive and affordable septic solutions through high-quality products and professional services. Our well-deserved reputation of excellence is due in part to our incredible team who is committed to their craft and exceptional customer service even amid ever-changing regulations. For their efforts, we offer competitive pay and a supportive company culture. A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT - SCHEDULER & DISPATCHER SCHEDULE: This part-time position is available Monday through Friday with two shift options: from 7 AM to Noon or from 11 AM to 4 PM. Depending on your availability, you will have the flexibility to choose one of these shifts. There is a 1-hour overlap between the two shifts for review and hand-off of tasks with another part-time employee in a similar role. In this role, your friendly personality shines through in every interaction, whether it's via phone, text, or email. Our customers enjoy interacting with you as you discuss their septic system needs. Following our in-house training curriculum and ongoing education from some of the most knowledgeable and skilled operators in the wastewater industry, you will be prepared to provide basic troubleshooting ideas and determine if the customer's septic system issue warrants scheduling a service call in our highly-ranked all-in-one web-based software. Maintaining applicable confidentiality, you discuss payment options and terms. With tact and empathy, you listen and document any complaints and report them to our management team. As our Administrative Assistant - Scheduler & Dispatcher, you use your strategic planning skills as you take into account other work orders, location, distance, meetings, vacations/holidays, and more in order to schedule jobs for our team of technicians as efficiently as possible. You dive in and tackle a variety of admin and data entry tasks, such as making necessary maintenance appointments, collecting and processing payments, validating/reconciling invoices, and more. Accurately performing data entry, you ensure our records are up to date, including vehicle maintenance records, accounting reports, inventory audits, and quality assurance surveys. Being an organizational guru, you shine in this administrative assistant role! ADMINISTRATIVE ASSISTANT - SCHEDULER & DISPATCHER QUALIFICATIONS Relevant customer service, phone, and data entry experience Quick and accurate typing skills Applicable knowledge of Microsoft Office software Computer savvy; can quickly learn basic database functionality Able to use typical office equipment Valid driver's license and reliable transportation Are you organized and efficient? Do you have amazing communication skills, both verbal and written? Can you project a friendly yet professional tone over the phone? If so, you might just be perfect for this customer service dispatch position! ARE YOU READY TO JOIN OUR ADMIN TEAM? If you feel you'll be perfect in this dispatching role, apply now using our initial 3-minute, mobile-friendly application. Job Posted by ApplicantPro