Administrative assistant jobs in Louisville, KY - 148 jobs

Job Description Keystone Restorations & Builders, Inc. in Louisville, KY is looking for one admin assistant to join our team. Our ideal candidate is self-driven, punctual, and engaged. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. Monday to Friday schedule 7am - 3pm, with some weekend coverage Weekend shifts run Friday 4pm - Monday 7am Hospital-based position Ongoing coverage potential Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO " Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************

Taylor Hospitality is immensely excited to be working with the Capital Plaza Hotel in Frankfort, KY. and will soon undergo renovations and exciting new changes! With all of the expansion and growth, we are on the hunt for dedicated and bright new team members to grow with us! Are you looking for an exciting job where you can put your skills, talents and education to work with a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? This is an exceptional opportunity for you! Working with Taylor Hospitality, means you'll be working in a collaborative environment, you will have access to great growth opportunities, and exciting new challenges will come your way each day. Compensation: $40,000k - $45,000k per year. Benefits Package: Full-Time Team Members receive benefits including health, dental, vision, and life, 401(k), STD, LTD, paid holiday, vacation, personal & sick time, lean management training, and numerous other employee discount benefits through our HR provider LL Roberts. The Bookkeeper / Administrative Assistant provides both office support and financial record keeping support at the Hotel. This is done by recording daily financials, maintaining filing systems, reconciling bank statements, help managing accounts payable/receivable, and processing invoices and other payments. What You'll Be Doing: Receive, approve, and when necessary, investigate client's accounts payable invoices. Code payables for accounts payable clerks to input. Communicate (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts. Keep track of client assets. Handle client mail. Prepare appropriate schedules and reports as requested by clients and partners. Deposit accounts receivables into client bank accounts. Handle client payroll. Handle investments. Receive, review, and post broker statements. Assist accountants on tax return preparation. Perform other duties as assigned by accountants or partners. What We're Looking For: Associate's degree in Accounting, Finance, or related field preferred. Minimum of two years responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger, and financial reports. Prior experience in Business Management preferred. Proficiency in bookkeeping software. Strong knowledge of accounting principles and practices. Data-faction experience. Ability to perform several tasks concurrently with ease and professionalism. Detail-oriented and highly organized to ensure accuracy of financials. Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns. Ability to communicate clearly and concisely, verbally and in writing, in English. Must be able to keep client matters strictly confidential. Must have excellent interpersonal skills and customer service skills. May be required to become a Notary Public. Why You'll Love it Here: Step into the heart of hospitality at the Capital Plaza Hotel! Be part of a lively, fast-paced team where your talents keep things running smoothly behind the scenes. Every day brings new challenges, opportunities to grow, and the satisfaction of supporting an amazing guest experience! Additional Information: Kindly, be aware that the job description provided is not an exhaustive account of the activities, duties, or responsibilities entailed for this role. Standard Operating Procedures, Training Checklists, and Departmental Handbooks will be provided to ensure the Team Member is trained in all duties and responsibilities of the position. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Up to Par Management and Taylor Hospitality are Equal Employment Opportunity companies, we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, religion, sex, national origin, sexual orientation, age, citizenship, marital status, or disability. About the Company: Up to Par Management | Taylor Hospitality Vision is to be an Exceptional Hospitality and Golf Management Company built by Exceptional Team Members who are Delivering on our Purpose to Positively Impact Others.

Job Title: Credit Admin Intern FLSA Status: Non-Exempt Department: Credit Administration Hours of Operation: 8:00 - 5:00 Monday - Friday Supports Third Party Collateral in monitoring marketable securities. Reviews pertinent credit and financial information, including financial statements, tax returns, credit bureau reports, banks reports. Assists with construction loan draw requests and other ancillary duties. Organizational Duties and Responsibilities: Supports the mission, vision and philosophy of the Bank. Complies willingly with all organizational policies and procedures. Supports all functions that maintain compliance with regulatory agencies. Essential Duties and Responsibilities: Supports Third Party Collateral in monitoring collateral for commercial loans including stocks, trust accounts and individual brokerage accounts on a weekly basis. Observes spreading of financial statements including, but not limited to, C&I, Commercial Investment Real Estate, Owner-occupied and Residential Construction customers. Assists with construction loan draw requests, with the direction of the CLA team. Collaborates in preparing loan packages for committee meetings. Performs all duties in accordance with prescribed regulatory compliance guidelines. Completes related and unrelated duties as may be required. Perform job duties of other Credit Administration positions as needed. Working Conditions: Office setting Minimum Job Requirements: Education: High School Diploma or GED Equivalent and pursuing a Bachelor's Degree in Finance or Accounting. Specific Skills: Knowledge of financial statement analysis, computer skills, organizational skills, excellent writing skills. Physical requirements: The physical demands described here are representative of those that must be met by an employee in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Primarily sedentary work performed in an office environment Ability to sit for extended periods of time while working at a computer Frequent use of hands and fingers to operate a computer, keyboard, mouse, and other office equipment Ability to speak clearly and hear well enough to communicate with clients, team members, and vendors via phone, video, and in person Visual acuity sufficient to read computer screens, printed documents, and financial data Occasional standing, walking, bending, or reaching Ability to lift and carry up to 10-15 pounds occasionally (e.g., files, office supplies)

Job DescriptionSalary: : 100 years strong, Monroe Shine is one of the largest, most respected independent CPA & Business Consulting firms in the region. Monroe Shine is committed to serving private businesses, their owners, individuals, and nonprofit entities through our mission to help every client achieve their highest level of success. We set ourselves apart from other firms by providing customized CPA solutions, friendly and responsive customer service you deserve. Summary: The primary responsibilities of this position are to provide exceptional administrative support to the professional team, and contribute to a collaborative, supportive departmental and team environment. This position reports to the Chief Operating Officer. Duties: A minimum of three years of administrative experience. Excellent word processing, business writing, grammar, spelling, editing, and proofreading skills. A skill level of at least intermediate in Word, Excel and Outlook and an aptitude for learning new software. Professional appearance and attitude, the ability to work both independently and collaboratively, and exceptional attention to detail. The maturity to handle confidential information and the stresses of a fast-paced office. Responsibilities: Provide administrative support to members of the professional team as assigned. These tasks may include creating, and/or editing correspondence, scheduling and coordinating meetings, organizing client and personal documents according to firm protocols, assisting with special projects, preparing proposals and reports, and providing other support as needed. Perform accurate and efficient processing of tax returns, financial statements, business valuations, and other client deliverables. Achieve competency in the firms software applications and be able to recognize and save client documents appropriately. Exhibit a willing acceptance of new challenges and opportunities to improve competencies. Provide back-up to Receptionist as needed, including assistance with phones and greeting visitors, mail, filing, and conference room maintenance. Learn and follow established procedures, setting an example for the rest of the team. Complete routine tasks, attend to work that is urgent, and recognize when the focus needs to change from one to the other. Understand and react appropriately to work flow priorities.

Job Description: Real Estate Administrative Assistant Real Estate Administrative Assistant Company: Home Link Realtor Employment Type: Part-time Reports To: Real Estate Manager / Broker Job Summary We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to join our dynamic team. The successful candidate will provide administrative support to our real estate agents and brokers, ensuring the smooth operation of daily activities. This role is crucial in maintaining client relationships, managing documentation, and supporting the overall efficiency of our real estate operations. Key Responsibilities Administrative Support: Provide comprehensive administrative support to real estate agents and brokers, including scheduling appointments, managing calendars, and handling correspondence. Client Interaction: Serve as a primary point of contact for clients, addressing inquiries, and providing information about listings, showings, and transactions. Documentation and Filing: Prepare and manage real estate documents, contracts, and agreements. Ensure all files are up-to-date and accurately maintained. Marketing Support: Assist with the creation and distribution of marketing materials, including flyers, brochures, and online listings. Manage social media accounts and update property listings on various platforms. Database Management: Maintain and update client databases, ensuring accurate and timely data entry. Track leads and follow up on potential clients. Transaction Coordination: Coordinate and oversee the transaction process from contract to close, ensuring all deadlines are met and necessary documentation is completed. Office Management: Perform general office duties, such as answering phones, managing office supplies, and maintaining a clean and organized work environment. Event Planning: Assist in planning and organizing open houses, client meetings, and other real estate events. Qualifications Education: High school diploma or equivalent; associates or bachelors degree in business administration, real estate, or a related field preferred. Experience: Minimum of 2 years of administrative experience, preferably in a real estate or related industry. Skills: Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with real estate software (e.g., MLS, CRM systems) is a plus. Detail-oriented with a high level of accuracy. Ability to work independently and as part of a team. Additional Requirements: Real estate license or willingness to obtain one may be required. Business administration, property management or technology related experience. Must maintain Kentucky real estate licenses: Continuing Education, Errors and Omissions Insurance, Greater Louisville Association of Realtor Dues and Supra. Ability to conduct real estate specific competitive market analysis of top producers. Ability to work flexible hours. Preferred Skills Bilingual Proficiency: Fluency in any additional language. Technical Proficiency: Advanced skills in Microsoft Word, Excel, and other computer-based applications. Real Estate Expertise: Hands-on experience in property closings and property management. Benefits Competitive salary and potential for bonuses. Professional development opportunities. Supportive and collaborative team environment. Willing to assist the right candidate to obtain the necessary qualifications and foster a supportive learning environment about the real-estate industry. Application Process Interested candidates are encouraged to submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this position. Equal Opportunity Employer Home Link Realtor is an equal opportunity employer and welcomes applicants from all backgrounds to apply.

PDS Optical is a SDVOSB Service-Disabled Veteran-Owned Small Business that manufactures a very large number of eyeglasses each day. We have Optical Laboratories in Louisville, KY and Fort Lauderdale, FL and manage many optical stores across the US and Puerto Rico. We take great pride in our product and are especially thankful to produce eyeglasses for United States Veterans. PDS Optical is an Equal Opportunity employer who values everyone and is committed to EEO for all. We consider our employees to be our most valuable asset and would love for you to consider joining our team. Join Our Team at Korrect Optical! At Korrect Optical, we are committed to delivering exceptional eyewear and outstanding service to our customers. We're seeking an experienced Receptionist to join our team as a Licensed Optician at our Korrect Optical retail store and help us uphold our mission of providing great care! We are seeking a friendly, organized, and detail-oriented individual to join our team in a fast-paced optical retail environment. This is a full-time position ideal for someone who enjoys customer service, multitasking, and working with the public. Full-Time | $18.00 per hour This position follows a consistent weekly schedule with varied hours to meet operational needs: Monday: 9:00 a.m. - 5:30 p.m. Tuesday: Off Wednesday: 9:00 a.m. - 5:30 p.m. Thursday: 9:00 a.m. - 7:00 p.m. Friday: 9:00 a.m. - 5:30 p.m. Saturday: 9:00 a.m. - 2:00 p.m. This schedule includes extended evening hours on Thursdays and weekend coverage on Saturdays to support patient demand. Qualifications Strong computer skills with working knowledge of standard office equipment (computer, phone, fax, etc.) Ability to multitask, problem-solve, and work efficiently while maintaining accuracy Highly organized with strong attention to detail Friendly demeanor with excellent customer service skills Compulink and optical experience preferred but not required Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Open and close the store and perform associated daily duties Greet patients and assist them with information needed to receive their eyewear Clean and maintain displays and inventory Organize and order frames, office supplies, and related materials Perform basic bookkeeping duties, including: Tracking patient orders Answering general questions regarding eyeglass orders Collecting and updating patient information Filing insurance and obtaining exam authorizations Preparing invoices, deposit tickets, and nightly paperwork Maintaining the doctor's schedule Provide excellent customer service by answering phones, returning calls, and following up on orders Learn and maintain thorough knowledge of the Compulink Eye Care Software program Work Environment This positions operates in a retail store setting. this position required the ability to work in close proximity to the general public and a diverse group of other co-workers. The store can be very busy at times. There can be an elevated noise level with phones ringing and visitors talking and it may be slightly distracting with many interruptions. Apply now to start your rewarding career with Korrect Optical! PDS Optical is an Equal Opportunity and Drug Free Workplace Employer with Affirmative Action plans for Protected Veterans and Individuals with Disabilities as required under VEVRAA and Section 503, respectively. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender or sexual orientation, national origin, disability, or protected Veteran status.

Administrative Assistant (Full Time or Part-Time) Quality Conveyor Solutions, an industry leader in industrial rubber distribution, is looking for someone to be the newest member of our office team. Are you a people person with excellent communication skills? Basic knowledge with computers? Willing to learn? Looking for a career in a unique industry with opportunities for advancement? Quality Conveyor Solutions is a distributor of industrial conveyor belting, installation services and conveyor accessories serving multiple industries like quarries, paper mills, power plants and many others. We operate 10 branches in 7 states. We are looking for an individual to join our Jeffersonville, IN team in a full time role. As an Administrative Assistant, you will perform administrative support such as payables, inventory, filing, answering phones and support other projects as needed. This role could evolve into some inside sales functions to work with our existing customers to provide quotes on materials and services, process orders, facilitate scheduling of jobs, order materials and follow orders through completion. Job Responsibilities (but not limited to): · Process vendor payables and checks · Inventory · Assist Answering Phones · Process customer orders and coordinate the release of materials · Assist other team members with projects · Provide support for outside sales/service staff · Communicate needs with management · Assist in clerical and filing duties as required Qualifications: · Positive attitude · High school diploma · Strong communication skills · Computer literate · Detail-oriented · Self-motivated · Team player · Strong focus We offer a great benefits package to include health/dental insurance, 401K, paid holidays, PTO time, and more. Salary commensurate with experience. We are an equal opportunity employer and military-friendly. We have an immediate need and will take your submission seriously. Job Type: Full-Time or Part-Time Pay: $31,000.00 - $55,000.00 per year Benefits for Full-Time: · 401(k) matching · Health insurance · Life insurance · Paid time off · Paid holidays · Vision & dental insurance available Schedule: · Full-Time: Monday to Friday, 8am-5pm #LI-KK1

Administrative Assistant (Full Time or Part-Time) Quality Conveyor Solutions, an industry leader in industrial rubber distribution, is looking for someone to be the newest member of our office team. Are you a people person with excellent communication skills? Basic knowledge with computers? Willing to learn? Looking for a career in a unique industry with opportunities for advancement? Quality Conveyor Solutions is a distributor of industrial conveyor belting, installation services and conveyor accessories serving multiple industries like quarries, paper mills, power plants and many others. We operate 10 branches in 7 states. We are looking for an individual to join our Jeffersonville, IN team in a full time role. As an Administrative Assistant, you will perform administrative support such as payables, inventory, filing, answering phones and support other projects as needed. This role could evolve into some inside sales functions to work with our existing customers to provide quotes on materials and services, process orders, facilitate scheduling of jobs, order materials and follow orders through completion. Job Responsibilities (but not limited to): · Process vendor payables and checks · Inventory · Assist Answering Phones · Process customer orders and coordinate the release of materials · Assist other team members with projects · Provide support for outside sales/service staff · Communicate needs with management · Assist in clerical and filing duties as required Qualifications: · Positive attitude · High school diploma · Strong communication skills · Computer literate · Detail-oriented · Self-motivated · Team player · Strong focus We offer a great benefits package to include health/dental insurance, 401K, paid holidays, PTO time, and more. Salary commensurate with experience. We are an equal opportunity employer and military-friendly. We have an immediate need and will take your submission seriously. Job Type: Full-Time or Part-Time Pay: $31,000.00 - $55,000.00 per year Benefits for Full-Time: · 401(k) matching · Health insurance · Life insurance · Paid time off · Paid holidays · Vision & dental insurance available Schedule: · Full-Time: Monday to Friday, 8am-5pm #LI-KK1

Job Description Full-time Administrative Assistant On Behalf of HyperCare Management, Prestige Healthcare is looking for a full-time Administrative Assistant. The Administrative Assistant works very closely with the Director of Finance and other finance department employees to meet their administrative needs in regards to spreadsheet support, travel accommodations, expense reporting and document storage/retrieval and filing. Serves as a backup administrator for various platforms and applications.Qualifications:Education: High school diploma or equivalent Two years of college Experience: 2 years of experience in an office environment. Subject matter “expert” in Microsoft applications, Outlook, and Excel Essential Functions: Assists Director of Finance with coordinator of meeting and other various duties as assigned Assists with projects, roll-outs, and grants as needed Assists with administration of SAP Concur, Bank of America, and Amazon Business Prime Retrieves invoices from document management system for various projects Downloads and save company card holder statements Maintains a log of credit limits, increases, decreases, and delinquent expense reports Facilitates credit card increase requests Research declines and transactions Obtains signatures for various documents and distributes them accordingly Various filing, mail management, and communication distribution as needed Maintains the office supply inventory at an appropriate level and orders additional supplies as needed Works on Spreadsheets with the executive team as assigned Request postage as needed and maintains the updating process of postage machine Orders supplies for kitchen and bathrooms and maintains an orderly kitchen Knowledge/Skills/Abilities: Proficient in Microsoft applications. Ability to communicate effectively with management, employees and visitors. Skilled in the use of computers and the Microsoft Office suite of applications. Ability to be accurate, concise and detail oriented. Ability to maintain confidentiality of all information. SAP Concur experience is a plus An active notary commission for Kentucky or willingness to obtain one is a plus

The Administrative Assistant will provide administrative and general business support to assigned team handling a variety of functions to ensure that operations and internal and external customer needs are met. Essential Duties/Responsibilities*: Provide overall administrative support as directed. Responsible for managing data files, scanning documents, creating folders and filing. Managing and/or assisting with invoicing, billing and mailing activities. Data entry. Interface with other internal departments in the resolution of retail business issues as required. Assisting assigned team and management with various duties as requested. Provided phone support for team and location as directed. Follows all company policies and procedures, including but not limited to safety. Other duties as assigned. * Duties may vary by location. Minimum Requirements: High School Diploma or GED. Relevant work experience may be substituted for education. 1+ year's office and/or clerical experience. Relevant work experience may be substituted for education. General computer competency is required, including a minimum of 1-year experience Microsoft Excel, Word, and Outlook. Must be able to communicate in English effectively, both verbally and in writing. Ability to work overtime with little notice ; weekends hours may occasionally be required. Preferred Qualifications: Completed college course work. Additional Knowledge, Skills and Abilities: Customer service mindset. Ability to work independently and as part of a team. Excellent written and verbal communication skills. Able to work in a fast-paced environment. Strong organizational skills, attention to detail and the ability to multi-task. Positive attitude and willingness to learn and be a part of a team. Ability to build positive relationships with customers, both internal and external. Willingness and ability to work collaboratively with all levels of the organization. Safety mindset and acceptance of a safety culture. Working Conditions: Open office environment. Fast-paced environment. Physical Requirements: Must be able to lift/move up to 20 pounds frequently. Frequently performs tasks requiring bending at the waist, kneeling or crouching. Must be able to adhere to long periods of standing, walking or sitting. Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely. With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception. Ability to express or exchange ideas by means of the spoken word to impart oral information to others. Ability to enter text or data into a computer by means of a traditional keyboard or 10-key numeric keypad. Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools. Airtron is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Talis Group's client is a premier construction company working with Fortune 50 clients in the commercial and industrial sectors. Due to continued growth, they are adding an energetic Project Assistant to their Louisville headquarters. This role will provide administrative & project coordination support to the Project Managers to ensure project milestones are met. This position will support projects from the bid phase through completion & will work primarily in the main office with periodic visits to job sites as needed. This is an excellent opportunity for a strong administrative multi-tasker who thrives in a fast-paced environment. This award-winning company offers excellent benefits including health, dental, 401k, paid time off, paid holidays, and a competitive salary range of $60-$80k (based on experience). Hours are Mon-Friday, 8am-5pm. Highlighted Duties Perform administrative functions & provide administrative support to project team. Assist with project setup, documentation, & organization. Organize, maintain, & distribute project documentation including subcontracts, purchase orders, change orders, RFIs, & correspondence. Support the bid process & assist with project administration from pre-construction through closeout. Track project milestones, deliverables, & progress. Assist with job cost tracking, budget monitoring, & reporting. Prepare look-ahead schedules, coordinate meetings & conference calls, & internal scheduling updates. Follow up with subcontractors/suppliers regarding project paperwork as needed Perform clerical tasks, tracking hours worked, etc. Work in the main office & visit job sites as needed to provide project support. Perform additional duties as assigned to support business needs. Highlighted Requirements Bachelor's degree or certificate in Construction Management or a related field preferred. MUST have 2-3 years of experience providing project or administrative support within the construction industry (general contractor, mechanical/HVAC, industrial, or similar.) Strong proficiency in MS Office (Word & Excel) and related project software. Strong understanding of construction project lifecycle, including safety, cost, schedule, quality, and customer satisfaction. Proven ability to manage multiple projects, prioritize time-sensitive tasks, & meet deadlines in a fast-paced environment. Strong organizational, written, & verbal communication skills. High level of self-motivation, flexibility, & attention to detail with the ability to learn & apply new technologies & systems. Ability to handle a large amount of walking to and from job site on uneven terrain, often muddy and difficult to navigate. Standing, bending, & moving as needed to get to/from job site required.

Goodwill Industries of Kentucky is looking for an energetic, self-motivated, detail-oriented Administrative Assistant I to join our team! The Administrative Assistant I will provide support and technical assistance for the Division Office and the Division's administrative and managerial staff. If you are looking for an opportunity that allows you to reach new goals while striving in a high-energy, fast paced environment, the Administrative Assistant I opportunity is for you. Goodwill's Mission is to connect Kentucky job seekers with the resources and services they need to find and maintain long-term employment and a career path. We serve Kentuckians who have disabilities or experience other challenges finding success in the workforce, such as criminal backgrounds, language barriers, limited education, lack of transportation and chronic poverty. Job Type: Full-time, Non-Exempt Pay: $14.00-$16.00 per hour Essential Duties and Tasks: Processes Accounts Payable/Accounts Receivables as directed. Runs reports to ensure information is submitted in a timely manner. Prepares and inputs information for programs. Complies data and prepares reports and meeting minutes for distribution Ensures front desk area is covered at all times. Prepares purchase orders and invoices for office supplies and educational material. Maintains special lists which may include mailings, client referrals, and master lists and/or donor database. Provides technical assistances regarding employment forms and policies. Answers and directs all incoming telephone lines. Prepares purchase orders and invoices for office supplies and educational material. Orders and maintains office supplies. Maintains special lists which may include mailings, client referrals, and master lists and/or donor database. Assists with organizing and maintaining filing systems. Education and Experience: High school diploma or equivalent. Must be able to type a minimum of 35 wpm. Must have proficient PC skills with Microsoft Word and Excel. Must be well organized in preparing reports/paperwork in a quality and accurate manner. Must have reliable transportation to and from work. Physical Demands: Must be able to sit or stand for an extended period of time Benefits: 403(b) Plan Company 403(b) Matching Contributions Employee Assistance Program (EAP) Tuition Reimbursement Medical, Prescription, Dental & Vision Insurance Generous Vacation Time & 8 Paid Holidays Short and Long-Term Disability Insurance Life, Dependent Life and AD&D Insurance Voluntary Term Life Insurance Flexible schedule

The Project Operations Assistant will work directly with regional leadership to streamline internal administrative and operational systems, track project performance, monitor financial reports and projections, and support projects from development, to implementation, to closeout. You will interact with clients or prospective clients to assist in understanding needs, drafting project implementation plans, invoices, or project proposals. This position is ideal for someone who thrives on organization, has strong analytical and writing skills, enjoys developing innovative processes, and is looking for a long-term opportunity to grow into a project management role. Essential Functions: Staffing & Roster Coordination Manage surge staffing solutions and actively recruit for open positions Maintain rosters, staff availability, and project assignments Support personnel mobilization, orientation and track training compliance Coordinate scheduling and documentation for local teams Project Operations Support preparation of project scopes, proposals, and staffing models Draft basic project budgets using internal rates and templates Assist in maintaining internal timelines, trackers, and document systems Financial Support Track personnel hours and costs across active projects Assist with basic forecasting and reporting Flag budget risks or inconsistencies for leadership review System Development & Internal Processes Build lightweight systems to track internal performance and resourcing Identify operational gaps and propose practical solutions Help standardize internal workflows as the organization scales Requirements 3-5 years of experience in operations, project coordination, staffing, or executive administrative roles Strong attention to detail and organizational skills Comfortable with spreadsheets, formulas, and financial tracking (Excel) Clear and concise writing skills (especially for process documentation and budget narratives) Self-starter comfortable in fast-moving, lightly structured environments Based in or near Frankfort, KY or Lexington, KY Bonus if you have: Familiarity with government contracting, disaster recovery, mission-based work, or project-based work Experience coordinating emergency surge staffing Experience with lightweight visual reporting programs like Power Bi or Salesforce Ability to deploy and be on-site for an extended period of time (up to 21 days) to a disaster affected area and support field administrative duties during major disaster responses. Benefits Health Insurance and PTO Hybrid Work Schedule: 2-3 days in office per week CDR Maguire is an Equal Opportunity Employer M/F/D/V and EO/AAN/D. Must be able to work in the United States to apply.

TO APPLY FOR THIS POSITION AND COMPLETE DETAILS, PLEASE VISIT OUR WEBSITE AT: **************************************** Job Details Application Deadline: Posted until filled CLASSIFICATION: Administrative Assistant to the Performing Arts (Academic Support Staff) PAY RANGE 5: $15.30 to $16.06 (based on education and experience) SCHEDULE: 8 Hours/Day; 185 Days/Year REPORTS TO: Principal QUALIFICATIONS: * High school diploma or general education degree (GED); and minimum of two years related experience and/or training; or equivalent combination of education and experience. * Must be able to use Microsoft Suite and G-Suite with proficiency as well as other software products for word processing, data entry and some advanced excel skills. * A general understanding of accounting protocols. * Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. * Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. RESPONSIBILITIES: * Order music, supplies and equipment. * Catalog music, recordings and equipment. * Assist in updating/maintaining music inventories in digital format. * Update/maintain equipment inventory. * Update/maintain uniform inventory. * Print programs for concerts. * Schedule buses for off-campus performances. * Organize forms for travel (permission slips, medical forms and background checks). * Correspondence for off-campus events (scheduling/contracts). * Publicity for concerts. * Counting, documenting and depositing money from ticket sales, donations and student fees. * Serves as a liaison between the performing arts department and the booster programs that work with the performing arts. * Attend district accounting protocol training on an annual or as needed basis. * Adhere to district accounting protocols to include dual controls and documentation of managing funds. * Works closely with the building bookkeeper and may backup this role if needed. * Provides support to the performing arts directors on an ongoing basis. * Disseminate information to parents/students regarding optional activities, all-state ensemble, scholarships and competitions. * Communicate with parents about performance events, field trips and co-curricular events. * Coordinate and manage scheduling for performing arts facilities. * Field calls and emails from community groups, fundraising companies and travel companies, schedule events as necessary. * This position may require some hours outside the school day for performing arts performances throughout the school year. A flexible day schedule may be offered to meet those hours in the evening. * Other related duties as assigned by the supervisor and/or designee. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 40 pounds. The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation. Job Requirements * At least 2 year(s) of relevant experience preferred. * High School/Trade School degree preferred. * Citizenship, residency or work visa required

Touchdown Business Solutions is stepping up to assist a WONDERFUL church in New Albany to find their next administrative assistant. We are needing to backfill their retiring administrative assistant after over 30 years of service. This is a clerical position that provides reception and secretarial duties for the Senior Pastor and church including communicating information, typing and collating information, organizing office and maintenance of records. This role is full time and on-site at the church. More information will be provided in the interview. Education/Experience Requirements: Associate Degree and/or with 5 years clerical experience or demonstrated comparable experiences working with the public. Able to use Word processing software and product correspondence, including bulletins and newsletters. Previous office management and customer service experience is highly desired. If you or someone you know might be a great fit for this position, please apply now and schedule an appointment at our office at 3303 Plaza Drive, New Albany, IN 47150 by calling us at **************.

Primary responsibility for greeting guests to the Leasing Office, answering phones, and providing outstanding customer service and making a positive first impression for the Community. This individual would work in various areas of the office assisting the on-site Manager and Asst Manager in various tasks as required. Primary/Essential Duties & Responsibilities · Greet all visitors into the Lobby. · Show prospects around the property · Sign leases, take payments, issue amenity key cards · Upkeep of clubhouse and common areas · Showing available apartments · Move in/out inspections · Creating, organizing & overseeing monthly or quarterly resident activities · Give out applications for potential residents. · Demonstrate a knowledge of the waiting list times, property layout and events. · Make appointments for Manager and Assistant Manager · Accurately input application information into the computer. · Complete filing and collating of office paperwork · Assist in maintaining the appearance of Lobby, Office Work Areas and occasionally Show Apartment Homes - including general cleaning such as dusting, vacuuming, and sweeping and notifying maintenance any needs. · Keep a check on supplies for office · Accurately applying rent and monies throughout the month. · Assemble marketing brochures, newsletters and materials for community · Assist in maintaining prospect / customer files · Maintain customer database entering new and updated prospect/customer information · Upkeep of files information · Maintain work orders for maintenance staff - from inception to completion. · Provide assistance to Manager and Assistant Manager in processing and preparing contracts for the customers' signature as needed. · Attend and actively participate in all departmental functions (e.g., weekly meeting, training (including role playing), and computer generated classes and sales software training as scheduled. · Making post office and/or other errands. · Other duties added as needed. Requirements Knowledge & Skill Requirements: · Minimum high school graduate or its equivalency. · Strong verbal and written communication skills. · Availability to work special events. Previous apartment leasing experience preferred. Physical Demands & Work Environment · This is largely a sedentary role: however, most filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. · This job operates in a professional office environment. This role routinely uses standard equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The Administrative Assistant for Student Life serves the Student Life office by providing secretarial support to the Dean of Students and serves as the Women's Ministry Coordinator. ESSENTIAL JOB FUNCTION Act as a receptionist for the Dean of Students and the Student Life office Prioritize and forward relevant information that comes to the Student Life office Maintain appointment calendar and travel arrangements for the Dean of Students Prepare and receive correspondence and communication as needed by office staff Provide day-to-day administrative support to the Student Life Office staff Serve as the first point of contact for students, staff, and faculty seeking assistance and information regarding services, activities, and organizations Assist with student organization registration, event approvals, and documentation Oversee online platforms, email communication, and marketing Assist in planning, promoting, and logistical coordination of Student Life programs and campus events Oversee the monthly budget for the office of Student Life, including processing purchase requests, invoices, reimbursements, maintaining office supplies, and budget tracking Ensure office cleanliness, organization, and appearance Administrate the planning and execution of various Women's Ministry events, including Koinonia, Women of the Word, etc, in consultation with Mrs. Mohler (occasional nights may be required to assist with these events) Perform other related duties as may be assigned to support the mission of the Student Life Office EDUCATION: The person in this position must hold at least a Bachelor's degree. EXPERIENCE: The person in this position should demonstrate administrative skills, including computer literacy, attention to detail, and a good grasp of grammar and proofreading. The person must also demonstrate skill in interpersonal interaction. SUPERVISION: The person in this position will supervise no one. The person in this position will report to the Dean of Students and the Director of Student Life. WORK ENVIRONMENT: The person in this position works in a standard office environment and various locations used for student events, both indoors and outdoors. EQUIPMENT: The person in this position will use the following equipment: computer, telephone, Microsoft Office Suite, Jenzabar, varied computer software, and other general office equipment.

Real Estate Administrative Assistant Real Estate Administrative Assistant Company: Home Link Realtor Employment Type: Part-time Reports To: Real Estate Manager / Broker We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to join our dynamic team. The successful candidate will provide administrative support to our real estate agents and brokers, ensuring the smooth operation of daily activities. This role is crucial in maintaining client relationships, managing documentation, and supporting the overall efficiency of our real estate operations. Key Responsibilities Administrative Support: Provide comprehensive administrative support to real estate agents and brokers, including scheduling appointments, managing calendars, and handling correspondence. Client Interaction: Serve as a primary point of contact for clients, addressing inquiries, and providing information about listings, showings, and transactions. Documentation and Filing: Prepare and manage real estate documents, contracts, and agreements. Ensure all files are up-to-date and accurately maintained. Marketing Support: Assist with the creation and distribution of marketing materials, including flyers, brochures, and online listings. Manage social media accounts and update property listings on various platforms. Database Management: Maintain and update client databases, ensuring accurate and timely data entry. Track leads and follow up on potential clients. Transaction Coordination: Coordinate and oversee the transaction process from contract to close, ensuring all deadlines are met and necessary documentation is completed. Office Management: Perform general office duties, such as answering phones, managing office supplies, and maintaining a clean and organized work environment. Event Planning: Assist in planning and organizing open houses, client meetings, and other real estate events. Qualifications Education: High school diploma or equivalent; associates or bachelors degree in business administration, real estate, or a related field preferred. Experience: Minimum of 2 years of administrative experience, preferably in a real estate or related industry. Skills: Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with real estate software (e.g., MLS, CRM systems) is a plus. Detail-oriented with a high level of accuracy. Ability to work independently and as part of a team. Additional Requirements: Real estate license or willingness to obtain one may be required. Business administration, property management or technology related experience. Must maintain Kentucky real estate licenses: Continuing Education, Errors and Omissions Insurance, Greater Louisville Association of Realtor Dues and Supra. Ability to conduct real estate specific competitive market analysis of top producers. Ability to work flexible hours. Preferred Skills Bilingual Proficiency: Fluency in any additional language. Technical Proficiency: Advanced skills in Microsoft Word, Excel, and other computer-based applications. Real Estate Expertise: Hands-on experience in property closings and property management. Benefits Competitive salary and potential for bonuses. Professional development opportunities. Supportive and collaborative team environment. Application Process Interested candidates are encouraged to submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this position. Equal Opportunity Employer Home Link Realtor is an equal opportunity employer and welcomes applicants from all backgrounds to apply.