Administrative assistant jobs in Lower Merion, PA

Executive Administrative Assistant Real Estate Investment Firm - Philadelphia Suburbs Full-Time | On-Site | Monday-Friday About the Role We are seeking a proactive and highly organized Executive Administrative Assistant to support the leadership team of a fast-growing real estate investment firm. This key role blends executive support, client and investor communication, office coordination, and light marketing/operational assistance. The ideal candidate is polished, resourceful, detail-oriented, and thrives in a dynamic, team-focused environment. This is an excellent opportunity for someone who enjoys being at the center of operations and wants to grow alongside a respected investment firm. What You'll Do Executive & Administrative Support Manage complex calendars, meeting schedules, appointments, and occasional travel for executives and partners Serve as the first point of contact for calls, emails, and external inquiries Draft and prepare correspondence, presentations, memos, and executive reports Maintain organized digital and physical filing systems while handling all information with discretion Oversee conference room scheduling, office procedures, mail distribution, and equipment maintenance Greet clients and visitors with professionalism and support general team needs Assist with reception coverage and help coordinate an upcoming office move Client & Investor Relations Act as a primary liaison for clients and investors Assist with investor communications, including email updates, scheduling, and document preparation Support the planning and execution of investor/client meetings, presentations, and follow-ups Help prepare contracts, investor packets, and transaction-related documentation Marketing & Database Coordination Support marketing campaigns, email outreach, and occasional social media initiatives Contribute to the creation or refinement of marketing materials and deliverables Maintain and update CRMs, contact lists, and internal tracking systems across multiple platforms Operations & Office Management Monitor office inventory, order supplies, and ensure the workspace is well-maintained and organized Coordinate with vendors, service providers, and building management Support staff scheduling and assist with onboarding tasks for new team members Financial & Project Support Assist with invoice processing, expense tracking, and basic budget-related tasks Support the organization and tracking of real estate transactions and internal projects Prepare, maintain, and distribute financial or property-related documentation What You Bring Education: Bachelor's degree preferred Experience: 5+ years of administrative or executive assistant experience (strongly preferred) Background in real estate, investor relations, client service, or marketing is highly beneficial Experience working with investors or supporting investor communications a plus Skills: Exceptional communication, organization, and time-management abilities High level of professionalism, discretion, and confidentiality Strong problem-solving skills and ability to manage multiple priorities Proficiency in Microsoft Office; familiarity with CRM or marketing platforms is helpful Other: Notary certification or willingness to obtain one Benefits Competitive salary, commensurate with experience Medical, dental, and vision insurance 401(k) plan Paid parental leave Career development and training resources Wellness and mental health programs

About the role Eclipse is a fast growing real estate development company working across multifamily, mixed use, and residential projects in Philadelphia. We operate at a high standard and need someone who brings structure, organization, and reliability to a fast moving environment. This role supports the founders and helps manage essential daily operations. What you will do • Manage schedules, meetings, and day to day coordination • Keep the office organized and operations running smoothly • Handle administrative tasks, logistics, and follow up • Assist with occasional errands or personal support as needed • Anticipate needs and help the team work efficiently What makes you a fit • Organized, detail oriented, and proactive • Strong communication skills and polished professional presence • Comfortable juggling shifting priorities • Trustworthy, discreet, and reliable • Able to work independently and solve problems quickly Requirements • Two to six years experience in EA, administrative, or office support roles • Strong written and verbal communication skills • Comfortable with Microsoft Office • Full time in office availability in Philadelphia

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

Job Details Headquarters - Bryn Mawr, PADescription Provides administrative support to the College CounselingDepartment and secondary support to the Upper School. The Agnes Irwin School, an all-girls' Pre-K through 12th-grade independent school in the Philadelphia suburbs, is committed to fostering the intellectual and personal growth of girls and young women. Providing its students with a rigorous academic education, AIS is dedicated to developing each student's highest potential in intellect, character, and physical well-being. The Ideal Candidate: Embraces the Agnes Irwin School's mission to empower each girl to learn, lead, and live a legacy, and is committed to the ethos of girls' education. Will immerse themselves in the life of the school and share their talents as a coach, advisor, chaperone, or club leader Commits to continued development of cultural competency and necessary skills to engage with and learn from people with diverse backgrounds and experiences. Demonstrates a dedication to continuous growth and development in areas of diversity, equity, inclusion, and belonging and commits to our DEIB Philosophyat Agnes Irwin. Is willing to engage across difference with empathy and understanding Regards collaboration as an essential component of professional growth and values working on a team. Essential Functions: Perform administrative and clerical assignments with minimal direction. Create, edit and proof documents which support all facets of the College Counseling department's operation including letters of recommendation. Coordinate office and counselors' calendars; schedule meetings, meeting rooms, and required facilities/equipment/services; proactively maintain and troubleshoot as needed Create/maintain filing systems and files for the College Counseling department. Maintain electronic calendars, contact lists and other electronic files and databases. Answer incoming telephone calls: answering questions, resolving issues, taking messages, forwarding calls to the appropriate party. Maintain an adequate supply of materials for the office. Coordinate production of accurate student records and keep relevant transfer data. Assist in managing the timely completion of counselor and faculty recommendations, and school reports for college applicants. Manage college visitor schedule in the fall, greeting and interacting with college representatives during on-campus visits. Assist in maintaining an informative and up-to-date college guidance center on campus. Maintain communication with various colleges and universities. Ensure submission of AIS documentation to colleges, in a timely and accurate manner. Manage and maintain NCAA course approval process with the Registrar Assist in all aspects of AP exam administration, especially summer coverage. Coordinate Wellness classes, Senior Assemblies and the College 101 Transition Series. Other duties as assigned Qualifications Qualifications: High school diploma or GED and minimum of five years' experience in a similar position or equivalent combination of education and experience required. Bachelor's degree preferred. Computer proficiency in Microsoft Office Suite, Adobe Acrobat, and Internet searches required; previous experience with Naviance highly desirable. Ability to use basic office equipment required. Superb organizational skills; strong grammar, editing and writing skills required Ability to handle multiple tasks in a very busy, detail-oriented, time-sensitive environment, dealing with a wide variety of challenges and interruptions, deadlines and a diverse array of contacts, often with minimal supervision. Ability to handle multiple tasks in a stressful environment, dealing with a wide variety of challenges and interruptions, deadlines, and a varied and diverse array of contacts, often with minimal supervision. Physical Requirements and Work Environment: May work at a desk and computer for extended periods of time. Must be able to occasionally lift up to 30 lbs. The physical requirements and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Groundworks of Philadelphia, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Montgomeryville, PA! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay $18-$19/hour Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.

The Juvenile Team Secretary performs various administrative and clerical tasks to support the Juvenile Unit of the District Attorney's Office. The Juvenile Team Secretary performs various administrative and clerical tasks to support the Juvenile Unit of the District Attorney's Office. * Create new case files. * Receive juvenile petitions/police reports and corresponding statements from victims/witnesses. * Provide clerical support to one (1) Deputy and up to three (3) attorneys engaged in prosecuting juvenile defendants. * Type/Prepare letters, memos and data entry of police reports. * Prepare subpoenas. * Request copies of labs and lab fee sheets. * Gain and maintain J-Net certification. * Run criminal history for Assistant District Attorneys. * Provides discovery to defense attorneys. * Answers phones and directs calls. * Picks up and distributes mail daily. * Other duties as assigned. Qualifications * High school graduate or equivalent. * One to two years previous work experience in the DA?s Office preferred. * Strong computer skills with a working knowledge of Microsoft Office. * Strong writing and oral communication skills. * Excellent typing skills with comprehensive knowledge of the court system/court procedures. * Ability to pass security background check. Residence Requirement: The County of Delaware has a residency requirement for employees. Anyone

Job DescriptionWe know that many in our healthcare community have been affected by recent workforce changes. At Greater Philadelphia Health Action, Inc., we are dedicated to creating opportunities where your compassion and skills continue to make an impact. GPHA, a non-profit organization that was founded in 1970, is hiring Full-time Virtual Assistant Monday through Friday, 8:30 AM to 5:00 PM, at multiple locations: Carl Moore Health Center, 1401 S. 31st St. Phila., PA 19146 Chinatown Medical Services, 432 N. 6th St. Phila., PA 19123 Frankford Ave Health Center, 4500 - 4510 Frankford Ave. Phila., PA 19124 Hunting Park Health Center, 1999 W. Hunting Park Ave. Phila., PA 19140 Southeast Health Center, 800 Washington Ave. Phila., PA 19147 Woodland Ave Health Ave, 5000 Woodland Ave. Phila., PA 19143 Candidates must obtain a high school diploma (or GED) and at least one year's experience working in a medical setting and be able to type at least 60 words per minute. Able to interact with people compassionately and effectively while gathering necessary information, making independent decisions, and working well with others. Bilingual is desired but not required. Specific Responsibilities and duties include proficiency in extracting vaccine information from Electronic Health Record (EHR) systems and performing various scheduling and tracking tasks for any pending lab work, immunizations, and referrals. Assist with Telehealth registration and triage. Assist patients by providing education and preparation for procedures related to referrals and obtaining pre-certification authorization codes for diagnostic procedures. Schedule patients with internal providers accurately, complete clerical and clinical tasks from EHR task boxes, and participate in care gap closure projects. Providing backup coverage for site patient-centered representatives as needed. Operates the paging/telephone system if needed. Greets and provides direction/information to patients, visitors, guests, and sales representatives professionally and cordially. Attend all mandatory staff development/training sessions and staff meetings. Enter and update patient's demographic information accurately and timely. And perform other duties as assigned by the supervisor. GPHA offers GREAT PAY, Performance BONUSES, Comprehensive Medical, Dental, Vision, Life, and LTD Insurance. We also offer 401k with a very lucrative company match, Employee Assistance and Self-Care, and Professional Activity, Educational, and Tuition Reimbursements, Paid Vacation, Paid Sick, Paid Personal Days, Paid Educational Days, Holiday Pay, and Loan Forgiveness. At Greater Philadelphia Health Action, Inc. (GPHA), we respect diversity and promote equity through action, advocacy, and policy through a dedicated team of representatives committed to listening, learning, and enacting systemic change. We create different channels, outlets, and programs to enhance safe spaces within GPHA, creating a shared understanding and language around justice, diversity, equity, and inclusion. GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law. Join a network that values dedication, balance, and purpose. Visit us at ***************

Arsenault is a professional staffing firm, working with organizations across the country to place exceptional candidates. We are looking for a Data Entry Specialist responsible for collecting and organizing information to be entered into systems. Your Specific Duties Will Include Enter customer and vendor information into databases as collected upon contracts, forms, or spreadsheets. Scan and print required documents needed to collect information for data entry. File and organize paperwork used to enter data into programs to keep a record of original document. Specific qualifications for the position include: Attention to detail Ability to work independently Prior data entry experience Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct-hire, temp-to-hire, or temporary position, Arsenault can help you to put your best foot forward. Contact us today!

Tenna is seeking a highly organized, reliable, and detail-driven Administrative Assistant to support daily order processing and administrative operations within our distribution center. In this role, you will be responsible for accurately processing sales orders in QuickBooks, preparing packing slips, maintaining meticulous filing systems, and partnering with our Finance team to manage vendor credits. You will play a key role in communicating with internal teams, customers, and shipping carriers to ensure smooth and timely order flow. This position is ideal for someone who thrives in a fast-paced, hands-on environment and excels at keeping administrative processes running efficiently and accurately. If you are dependable, detail-oriented, and are excited to support the operation of a fast-paced environment - apply now! Why Tenna? At Tenna, we believe the best is right in front of all of us and that each day holds more potential than the one before. We believe every new discovery can lead to something better than we thought possible. When we boil it down, the top five qualities that define the Tenna Team are quality-obsessed, gritty, continuous learners, collaborative problem solvers, and just plain awesome. Sound like you? Join us as we empower our customers to control their mixed assets anytime, anywhere, on one comprehensive platform. Apply now! Your Responsibilities: * Review and print sales orders and emails for all incoming shipments. * Meticulously verify that sales orders and emails match, ensuring all details are correct before shipping begins. * Identify discrepancies or issues in orders, documentation, or shipments and investigate and resolve them promptly. * Accurately and efficiently enter shipped orders daily within QuickBooks. * Create packing slips in MS Word for specialized or custom shipments. * Assist in documenting, updating, and improving Standard Operating Procedures (SOPs) for administrative and order-processing workflows. * Proactively anticipate administrative needs, ensuring smooth day-to-day operations. * Maintain accurate and organized physical and digital filing systems for all sales and shipping documents. * Work directly with the Finance department to process and reconcile vendor credits. * Use MS Excel and MS Word for order management, reporting, and documentation tasks. * Complete additional administrative or operational projects as needed to support overall efficiency. * Assist with warehouse duties when required, including assembly, QC, pick/pack operations, and inventory counts. * Contribute to keeping the warehouse clean, organized, and compliant with safety and operational standards. Qualifications: * 4+ years of administrative experience in a warehouse or professional environment. * Highly organized, proactive, and diligent, with the ability to anticipate administrative needs and support operations. * Strong problem-solving skills, with the ability to identify discrepancies, investigate issues, and resolve them promptly. * Hardworking, dedicated, adaptable, and service-oriented, with a strong "do what it takes" attitude to support operational success. * Exceptional attention to detail and accuracy, especially in verifying sales orders and addendums, processing vendor credits, and maintaining organized digital and physical filing systems. * Advanced proficiency with order management tools, including MS Excel (sorting, filtering, basic formulas), MS Word, and QuickBooks. * 1+ years of hands-on experience with QuickBooks preferred. * Proven ability to perform detailed administrative tasks with consistency, precision, and accuracy. * Experience with Salesforce is a plus, particularly for order tracking or customer communication. * Ability to lift up to 15 pounds and perform tasks requiring standing, walking, bending, and sitting for extended periods. * Strong ability to work independently, demonstrating self-motivation, accountability, and consistent follow-through. * Excellent verbal and written communication skills. * Comfort and professionalism in a fast-paced warehouse environment, consistently adhering to safety protocols and contributing to a clean, organized workspace. * High school diploma or equivalent required; additional relevant experience may be considered in place of formal education. What you need to know: * Full-time opportunity. * Work schedule: In-Person Monday - Friday, approximately 8:00am - 5:00pm EST. * Location: Langhorne, PA. Must have reliable transportation to and from Langhorne, PA. * Must be able to stand, walk, sit for extended periods, and lift up to 15 pounds throughout the workday. * Opportunities for growth and personal development within a highly dynamic team. * Robust, low-cost benefit packages are offered. Benefit coverage begins on the first date of employment. * Paid Time Off and Volunteer Time Off are offered. * 401k match. Dependent Care offered. Employee referral bonuses. As an Equal Opportunity Employer, Tenna is committed to building a diverse team. We welcome different perspectives and opinions to foster innovation, authenticity, and excellence across all parts of our company, and are committed to providing employees with a work environment free of discrimination and harassment.

Experimental Station - Security Administrative Assistant GENERAL DESCRIPTION: The Security Administrator Assistant provides administrative and operational support to the Security Leader and Contract Administration team. This role is responsible for managing access control systems, maintaining security-related data, and ensuring compliance with site security procedures. The ideal candidate is detail-oriented, highly organized, and capable of working independently while collaborating effectively with cross-functional teams. SKILLS: Good working knowledge of Microsoft Office; Word, Excel, PowerPoint and Outlook. SAP / SharePoint access a plus. Have a good understanding of software applications and databases. Ability to quickly learn CloudGate, Security Expert systems, Avigilon (camera system). * Good planning and organizational skills. * Able to get results. * Good problem-solving skills. * Be self-motivated and self-managed, multi-tasker. * Able to work independently. * Excellent people skills, able to partner with individuals / teams. * Excellent written and verbal communication skills, be clear and concise. * Able to adapt to change as it occurs. * Detail oriented * Ability and Willingness to learn new systems * Demonstrated proficiency in Microsoft Outlook applications especially Excel and PowerPoint * Roles & Responsibilities: * General administrative support to Security Leader and Contract Administrator * Understand and manage Access Controls systems including re-badging and badge deactivation processes. * Manage Access Controls for all individuals onsite and understand access control hierarchies * Site / Badge access requests for existing employees and new hires * Tracking data and improving the way we enter and use data in the Security systems * Assist with Logging, Tracking & Maintaining Security-related data * Assist with managing Wilmington-Area Standard Operating Procedures, send out for updates when approaching due date, revise documents & upload revisions to SharePoint * Filing various items * Handling of sensitive information * Additional duties / responsibilities may be assigned as required * Ability to document work instructions and procedures for the tasks required to effectively perform the role * Flexibility in schedule to support Security Incidents or Site Events where applicable * Management and order placement for office supplies REQUIREMENTS: * Pre-Employment Drug Screen * Background Check Required * Reliable transportation Required (travel between Wilmington sites required) * Possible shift variance due to security incidents or events BENEFITS Brown and Root offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off. We support career advancement through professional training and development. EDUCATION / EXPERIENCE A High School Diploma or GED is required. * A minimum of 3-5 years' experience, preferably in an office environment * Prior experience in a security environment is preferred PHYSICAL DEMANDS / WORK ENVIRONMENT Office working conditions - regularly required to stand or sit and move about the office

Company Details What makes Admiral Insurance Group ADMIRABLE . Since 1974, Admiral Insurance Group has been supporting business innovation and market growth through our wholesale-dedicated excess and surplus (E&S) lines of commercial insurance. We specialize in underwriting difficult-to-place moderate to high-risk commercial businesses that require creative solutions, outside of the box thinking, entrepreneurial spirit and astute business knowledge. As a member of the W. R. Berkley Corporation, a Fortune 500 Company and one of the nation's premier commercial lines property casualty insurance providers, we have the resources, support and industry data to provide exceptional service and exciting solutions for our clients and partners. Unlock your insure -ability. Learn more about Careers at Admiral Insurance Group. See what it's like to work in Home Office Underwriting | Admiral Insurance Group. The Company is an equal employment opportunity employer. Responsibilities The Home Office Senior Underwriter - Casualty (GL) role provides technical underwriting expertise and guidance on General Liability matters to the SVP Leaders and Underwriters and acts independently as a Technical Expert on the casualty lines of business in support of the achievement of business plans and product development. Provide support to the underwriting audit process. Function as referral authority to Associate Underwriters, Underwriters and Senior Underwriters. Support the drafting of policy language and coordinate with Claims and Legal to finalize wording. Attend and participate in IT and Claims Committee meetings. Actively mentorship and participate in training (nationally) all Associate Underwriters, Underwriters and Senior Underwriters. Participate in WRBC and other data calls as needed. Participate in research projects on trends impacting our Casualty business. Stay abreast and knowledgeable on market trends in terms of forms, coverage and appetite to maintain competitiveness. Participate in the identification and development of viable new products. Recommend risk appetite changes and contribute to the development of technical standards, controls and practices. Leading key aspects of portfolio management, including analysis to monitor profitability and growth of specialty areas of business. Provide recommendations on aspects requiring change or remedial action. Support Underwriting initiatives as directed (i.e.- writing white papers and case studies for publication or presentations). Lead initiatives that have a high impact on the development of Underwriting Guidelines, including developing and implementing best practices, controls and procedures, underwriting appetite, forms, forms usage, terms and conditions. Collaborate with Product Management and coordinate with other departments as necessary. Assist with special projects and tasks, as directed by the Chief Underwriting Officer. Qualifications Bachelor's Degree required. Minimum of 7-10 years commercial underwriting experience. Minimum of 5 years Underwriting profitable General Liability business in the E&S sector. Firm technical knowledge of all Casualty lines of coverage. Coursework toward applicable designation(s), for example CPCU, or ASLI preferred Ability to multi-task. Proven ability to mentor and train personnel. Strong organizational, research skills and project management expertise are required. Ability to manage deadlines effectively. Excellent verbal and written communication skills. Innovative Mindset Technical proficiency is required. #LI-FL1 #LI-HYBRID Additional Company Details We do not accept any unsolicited resumes from external recruiting firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees which for this role includes: Base Salary Range: $120,000 - $150,000 The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Eligible to participate in the annual discretionary bonus program. Benefits: Health, Dental, Vision, Life, Disability, Wellness, Paid Time Off, 401(k) and Profit-Sharing plans. Sponsorship Details Sponsorship not Offered for this Role

Job Description *****LOCAL CANDIDATES TO USA ONLY***********NO C2C*********** Request Title: Administrative/Purchasing Assistant T2 (USA) JP -79524 Description: Performs business support activities, with core tasks of creating and managing purchase orders, managing actual spend vs budget, creation of new suppliers and cost centers, liaising with internal and external teams, enhancing policies and procedures, raising tickets for support, and proactive follow up of teams. In addition to this, the role includes maximizing the efficiencies of the business to which the support is being provided, keeping systems and records up to date, and performing administrative tasks according to set policies and procedures. Minimum qualification: - Admin Experience/Knowledge Duties and responsibilities: - Perform business support activities, primarily creating and managing purchase orders within Ariba system - Providing guidance and direction to staff for best practice in what is required to raise a PO - Review documentation for completeness throughout the ordering process - Follow up for invoicing and submission of invoices - Managing escalations when PO's are blocked - Liaise with internal and external teams in relation to purchase order - Enhance policies and procedures based on experience and observations - Manage creation of new cost centers and suppliers - Tracking orders against the plan, and invoices against the orders - Monthly reporting of actuals vs plan Other comments: - Attention to detail - Self starter - Medium / large business job experience - Preferable Ariba or other large enterprise ordering system

Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

Benefits: * 401(k) matching * Company parties * Dental insurance * Employee discounts * Health insurance * Opportunity for advancement The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: * Answer phones and greet visitors * Schedule appointments and maintain calendars * Schedule and coordinate staff and other meetings * Collate and distribute mail * Prepare communications, such as memos, emails, invoices, reports and other correspondence * Write and edit documents from letters to reports and instructional documents * Create and maintain filing systems, both electronic and physical * Manage accounts and perform bookkeeping In order to perform their various duties, an Administrative Assistant must exhibit many varied skills and qualifications. At the core, the Administrative Assistant is a support position, meaning that communications and decision-making are paramount. A few of the specific skills that all administrative assistants should possess include: * Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks. * Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis. * Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list. * Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more. The minimum level of education for an Administrative Assistant is a high school diploma or GED. Temporary agencies may also provide training in these areas. For those straight out of high school, courses in word processing and general office procedures are offered at vocational schools and community colleges and can be very helpful. Administrative Assistants with a bachelor's degree are more marketable, as they are seen to have a more well-rounded education that includes writing and mathematics, which can be useful to the job. While prior experience is not strictly required for work as an Administrative Assistant, many employers value prior work in the field. This is because many office professionals learn their major skills through on-the-job training, and a strong history of long-term work with other organizations can show reliability, responsibility and that you possess the skills you need. Starting as a secretary and working up through the ranks also shows increasing skill development and dedication. Compensation: $18.00 - $18.00 per hour

Secretarial/Clerical/Secretary - 12-Months Date Available: Additional Information: Show/Hide ) Salary based on prior years' experience Fulltime Permanent employees are eligible for medical, dental and prescription coverage 12 sick days per year (prorated from start date) 3 personal days per year (prorated from start date) for Permanent Employees vacation time is earned .833 days per month worked (for the first year available July 1, 2026) Attachment(s): * Guides 2024-2027 Certified Staff, Administrative Assistants, Instructional Assistants.pdf

Building Secretary - Anticipated Leave Replacement (03/26 - 08/26) JobID: 1638 Secretarial/Clerical/Secretary Additional Information: Show/Hide WESTWOOD REGIONAL SCHOOL DISTRICT TOWNSHIP OF WASHINGTON, NEW JERSEY SCHOOL SECRETARY Washington School Anticipated Leave Replacement March 2026 - June 2026 (Full-Time) July 2026 - August 2026 (Part-Time) Qualifications: * High school diploma or equivalent; valid New Jersey driver's license * Minimum experience as determined by the Board, but should include coursework and/or background in secretarial, clerical, and computer-based functions * Effective organizational skills and demonstrated proficiency in data processing and use of school-based technology and student information systems. * Excellent interpersonal and communication skills. * Required criminal history background check and proof of U.S. Citizenship or legal resident alien status Salary & Benefits: * Per diem rate of $219.18 * Full-time staff are eligible for Medical, Prescription, Dental and Vision benefits. * Sick and personal days are included per the WEA contract. For immediate consideration, apply at ************************************* AA/EEO Employer

Secretarial/Clerical/Secretary Date Available: 01/05/2026 Additional Information: Show/Hide Full-Time Secretary - 12 Month BCSSSD is seeking a highly skilled and motivated Full-Time 12-Month Secretary to support the efficient daily operations of the department. The ideal candidate will demonstrate strong secretarial, communication, and organizational abilities, along with the capacity to manage tasks accurately, professionally, and in a timely manner. Candidates should possess the ability to work effectively with staff and the public while maintaining confidentiality and professionalism at all times. Qualifications: * Proven experience in secretarial or administrative support roles * Strong communication and organizational skills * Ability to multitask, prioritize, and take direction while remaining self-motivated * Proficiency in standard office procedures and office equipment * Experience with requisitioning and purchasing (preferred) * Demonstrated ability to interact with staff and the public in a professional and competent manner Salary & Benefits: Annual Salary Range: $45,000 - $65,000 Benefits Package Includes: * Medical, prescription, dental, and vision insurance * Flexible Spending Account (FSA) * Optional disability insurance (Aflac, Prudential, Hartford) * Pre-tax deduction options * Employee Assistance Program (EAP) * Medical/Rx waiver options Additional Information: * Required criminal history background check * Proof of U.S. citizenship or legal resident alien status required * Must establish New Jersey residency within one year of hire * EEO/AA Employer - BCSSSD does not discriminate based on race, color, religion, national origin, citizenship, age, sex (including pregnancy), disability, genetic information, or any other protected status under federal, state, or local law * Drug testing required To learn more or apply, visit: ****************************

The Cancer Prevention and Control Program at Fox Chase Cancer Center, is seeking a highly motivated, responsible candidate for a new Project Manager position. Work in the lab centers on developing interventions that aim to increase cancer risk screening; improve treatment decision making; manage treatment survivorship and quality of life; ease caregiver burden; and decrease financial burden. The Project Manager's overall role is to coordinate the different funded research projects, agendas, and plans of the Principal Investigator by identifying needs and managing resources necessary for successful implementation of behavioral research, developing and maintaining systems for ongoing function, coordinating meetings, and tracking progress towards project goals. The Project Manager is responsible for maintaining the integrity of research data and overseeing adherence to required reporting to the Institutional Review Board and Research Review Committee, including creation and submission of protocol modifications and continuing reviews. Supervises staff and engages in recruitment and follow up of participants in research studies. The Project Manager works closely with the PI and other staff, both at FCCC and across different cancer center sites, for oversight, execution, and follow up associated with ongoing studies through daily oral and written communication. Strong attention to detail for this position is a must, as is the ability to both work well within a team and individually. Candidate must be organized and have excellent communication and interpersonal skills. Education Master's Degree Psychology, Public Health, Health Education, or other related field Required or Combination of relevant education and experience may be considered in lieu of degree Required Experience 1 year experience in Pyschosocial Research (Required) General Experience in SPSS, Excel, and/or Redcap Preferred '386534

Groundworks of Philadelphia, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Montgomeryville, PA! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Job Responsibilities: Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy What is required to join our team as a Production Administrative Assistant: High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication What we provide for our employees: Competitive Hourly Pay $18-$19/hour Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history.