Administrative assistant jobs in Madison, AL

The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. Duties and Responsibilities Provide administrative support for timekeeping Create weekly job packs Create and close purchase orders Ensure office equipment is in working order to include scheduling maintenance Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems. Setting and confirming install dates Mailing customer information packets Following up with customers on a variety of issues Updates customer records for accuracy It is an essential function of this job that the employee regularly and reliably reports to work on time each working day. Qualifications High School Degree/GED 1-2 years Administrative Assistant experience preferred Previous call center or customer service preferred Must be positive and motivated with excellent communications skills Ability to adapt quickly to changes in work strategy Excellent computer skills Great oral and verbal communication Working Conditions Seeing with the ability to read reports, data, statistics and information on computer screens are required. Full-time Onsite AFS, A Groundworks Company, is seeking a talented Production Administrative Assistant to join their team in Huntsville, AL! The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry. What we provide for our employees: Competitive Hourly Pay Employee Ownership Superior training will ensure you start with immediate success Competitive and rewarding, family-oriented culture Advanced leadership training opportunities World-class training and support World-class training and support Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays Groundworks is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization. With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before! We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe! Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home. When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right. When you choose Groundworks, you'll join thousands of Tribemates who are making history. SCHEDULE “A” Groundworks JOB DESCRIPTION Production Administrative Assistant Performs a variety of administrative tasks to support the production department • Answers customer calls, schedules and confirms installations, and following up with customers on a variety of issues Coordinates all paperwork, data entry, and correspondence within systems regarding all sold job proposals and ensures it is accurate, timely, and completed according to company procedure Works to ensure crews have what they need to be successful at installations, including job details, coordination of utility locations and preparation of any special needs of an installation Provides tactical support to the production department Provides customers with excellent and memorable experience Foster a positive team environment by building strong relationships and inspiring mutual trust and respect. Adhere to and promote Company workplace policies and procedures, including, but not limited to, the policies related to safety and against bullying, harassment, violence or discrimination in the workplace. Act with the highest degree of professionalism, integrity and respect. Uphold the Company's positive image and reputation in the community. Facilitate a healthy, safe, and productive workplace that promotes dignity, mutual respect, understanding and cooperation. Implement and follow the instructions and direction of management. You may be required to assume other tasks or responsibilities not detailed on this list which may be requested from time to time at the Company's discretion.

The Physics Department Administrative Assistant will ensure that all departmental academic and research activities are performed proficiently, which requires working closely with staff, faculty, students, and various units across campus. Duties / Responsibilities: * Create and/or enter class schedules in Excel/Coursedog with data provided by the Chair. (Every semester, with small changes throughout the semester). Coordinate with faculty and order textbooks via Textbook Adoptions with the bookstore textbook manager (every semester). * Assist faculty and students with issues pertaining to classes and other university business as needed. * Maintain a spreadsheet of office assignments for department personnel in the Optics building (as needed) and provide key and card key request forms for approval (as needed). * Maintain hard and/or electronic personnel files for faculty, staff, and student workers, GTA & GRA records, and undergraduate and graduate student files (ongoing). * Review and process travel authorizations, expense vouchers, and all payment requests from faculty, students, and clubs (as directed by Chair). * Maintain and organize office supplies (weekly). * Enter and update ePAF's and eLabor Reports for faculty, staff, and student employees (biweekly, each semester, and as needed) and monitor approvals (biweekly). * Process applications and new hire forms for student workers (as needed). * Assist the Chair in preparing and processing GTA, GRA, and Part-Time Instructor offer letters (every semester). Assist with GTA credential forms. * Work with the Chair to monitor departmental budget (monthly). * Make requests to facilities and other offices for telephone service, furniture moves, surplusing items, maintenance, etc. (as needed). * Organize, attend, and take minutes of Departmental meetings. * Maintain documents on the Departmental server for faculty and students. * Provides support to faculty on the interpretation of financial statements. * Perform budget analysis and projections for all department accounts. * Prepare documents and reports for department submission to the Board of Trustees. * Plan and coordinate site visits for visiting scientists, seminar speakers, and candidate interviews. * Coordinate new graduate student orientation with GTA Supervisor. * Work with faculty to update undergraduate and graduate curricula and catalogs. * Create presentation material for student and faculty orientation. * Act as department liaison for payroll, travel, purchasing, and HR questions. * Schedule meetings, set up appointments using web-interface systems, and maintain the supervisor's calendar and schedule. * Complete requisitions for all purchase orders regarding departmental activities, including research components. * Create departmental databases re: alumni, student graduate rates, and program of study. * Maintain confidential student records on the shared drive. * Analyze programs of study to schedule courses, preliminary, and qualifying exams for graduate students. * Plan and facilitate department outreach and recruiting activities, including recruiting booths and receptions at national conferences, open houses, and student (retention) activities. * Maintain a database of potential students and disseminate departmental information. * Manage faculty recruitment, including organizing interviews and preparing material for committees. * Manage class schedules and proactively work with the Chair on upcoming course schedules and instructor assignments. * Co-Manage travel for weekly (during semester) seminar visitors with assigned course instructor. * Manage the transition of departmental policies and information to web pages with the help of the web page designer. * Work with faculty and students to create effective recruitment materials. Minimum Requirements: * Bachelor's degree or an equivalent combination of education and years of experience. * 3 - 5 years full-time verifiable relevant administrative work experience. * Proficiency with Microsoft Office tools. * Ability to read and interpret budget statements. * Must be able to utilize the Google Drive file system. * Excellent communication and interpersonal skills. * Ability to manage multiple concurrent tasks. Desired Qualifications: * Experience in an academic environment is preferred. * Proficiency with Banner, Argos, and Degree Works is desired. Published Salary (if available): $41,000 - $49,092 Advertised: Dec 22 2025 Central Standard Time Applications close:

Description: Job Posting: Executive Administrative Support Specialist - DAU South Region Position Type: Full-Time | Hybrid (Onsite & Situational Telework) Salary Range: $60K to $70K Job Description: Escalate Technologies is seeking an experienced and highly professional Executive Administrative Support Specialist to provide direct support to the Dean, Associate Deans, and Senior Service Executive Director for the Defense Acquisition University (DAU) - South Region under the Educational Support Services (ESS) contract. This position requires exceptional organizational skills, strong communication abilities, and the capacity to work independently with sound judgment, diplomacy, and tact. This role supports high-level regional and enterprise functions, manages complex scheduling requirements, ensures accurate reporting, and coordinates communication and workflow across DAU-South's academic and operational activities. Location: DAU South Campus Huntsville, AL Key Responsibilities: Senior Leadership Administrative Support Serve as the primary liaison with the DAU President's Office and senior stakeholders. Retrieve, compile, and publish VIP and Significant Activity Reports. Draft, proofread, edit, and coordinate official internal and external correspondence. Schedule, Calendar & Facility Coordination Coordinate complex schedules across multiple leaders, faculty, and facility spaces. Manage virtual and in-person campus arrangements for meetings, workshops, and events. Records & Certification Management Manage records, including tracking and archiving faculty certification documents. Maintain and update the DAU-South online portal and related administrative systems. Travel & Financial Documentation Support Assist with the preparation and review of travel authorizations and vouchers. Support administrative requirements tied to budget tracking and documentation. Communication & Stakeholder Engagement Prepare and respond to phone and email communications on behalf of senior leaders. Direct inquiries, manage referrals, and ensure timely routing of sensitive information. Professional Development Tracking Coordinate and track faculty and staff professional development activities. Maintain documentation and reporting requirements for PD initiatives. Qualifications High school diploma or equivalent (ESS PWS §2.4). Proven experience supporting senior executives or organizational leaders. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills with superb attention to detail. Ability to independently manage work, prioritize tasks, and handle sensitive information. Preferred Qualifications Experience supporting DoD, federal agencies, or academic programs. Experience coordinating complex calendars, executive correspondence, and events. Familiarity with DAU processes, government travel systems, or federal administrative protocols. Requirements:

Who we are For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes. Our Vision Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment. Our Business Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals. Our Value Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world. All that we're missing is you. Apply today! About the role Our mission is to build a safer, cleaner, more prosperous world by ensuring no waste is ever wasted. Reword is a global leader in providing sustainable waste solutions. The company's modern facilities convert waste from municipalities and businesses into clean, renewable electricity. Each day we're working to transform the very definition of waste. We've got the infrastructure, technology, and imagination to solve complex waste management challenges and help create a sustainable and more prosperous future for businesses and communities.As a Reworld intern, you will work on projects that have a real impact on sustainability. Students with a genuine interest in developing a career in renewable energy, sustainability, and waste to energy technology are encouraged to apply!What You'll Do: Automate site processes(Optimize Plant log for trend tracking) Eliminate multiple SharePoint folders Minimize waste (including paper) Have the ability to demonstrate how your actions support Reworld Values and Behaviors, including Safe and Inclusive Workplace, Delivering Results through Trust and Building Breakthrough Capabilities. Who You Are: Positive, motivated self-starter who can take an assignment and run with it. Currently enrolled in Data Sciences or Processing Engineering Bachelor Degree program or related discipline as a Junior or Senior About Reworld's Internship Program:During your internship, you can expect to: Work with industry experts and gain valuable knowledge, develop new skills, and establish a network of mentors and business contacts. Learn all about Waste to Energy operations at the company. Participate in leadership talks, skill building workshops, facility tours, and networking events. 2026 Internship Start Dates: January 2026 Pay Rate:Competitive hourly rates All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities. Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills. Our DEI Commitment Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law. Know Your Rights (Click to view poster) If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the ‘Contact Us' button. Under Inquires, select ‘Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a ‘Job Application Accommodation Request'. Attention Staffing Agencies & Search Firms Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.

* Provide complete monthly staffing schedule for every position in the following departments: memory care, personal care, and assisted living. * Take call outs through the week by finding coverage for the shift in compliance with attendance policy. * Monitor overtime. * Act in the receptionist roll at a minimum of 2 days/week and as directed by immediate supervisor. * Assist both Director of Nursing positions as well as Business Office Manager with office work such as printing, filing, scheduling interviews, etc. * Must be organized, thorough, and consistent, with strong problem solving skills. MUST BE A LPN OR RN FOR THIS POSITION

Job Description ? You may submit your resume through this process. Are you passionate about STEM related fields, such as Engineering, Software, Radar Systems, or Cyber Security? If so, we may be a company for you. Recent college graduates, interns and experienced professionals are encouraged to submit your resume to join our talent community. Now is the time to connect with DESE Research. In our digital world, we understand the need to connect. So, follow us on LinkedIn, and Facebook to stay up to date on current events with DESE. We encourage you to review current job postings and apply accordingly to a specific position of interest. Important Submission Disclaimer: Resumes submitted through this General Resume Submission process are not considered applicants for a specific job opening or job solicitation/posting. A resume submitted through this process will be considered a general resume submission joining our talent pool. When you are ready to apply for a specific job opening/position, please see that specific job opening and apply accordingly to complete the application process. As part of our general interest resume submission/review process, should your resume be selected for review, you will be contacted to gauge current interest and to initiate the complete applicant process (if you have not already completed it) for a specific job opening. Job Posted by ApplicantPro

Salary range: $50K - $55K DOE FLSA Status: Non-Exempt They are seeking a highly motivated and detail-oriented Japanese-English Bilingual Interpreter & Administrative Assistant to support their team. The ideal candidate will provide interpretation and translation services while also handling general administrative tasks to ensure smooth office operations. Key Responsibilities: Interpretation & Translation Provide consecutive and/or simultaneous interpretation (Japanese ⇄ English) for meetings, conferences, and business discussions. Assist in translating business documents, emails, reports, presentations, and other materials as needed. Facilitate communication between Japanese and English-speaking employees, clients, and stakeholders. Administrative Support Handle office correspondence, emails, and phone calls in both Japanese and English. Prepare and organize reports, presentations, and documentation. Coordinate travel arrangements, including booking flights, hotels, and transportation. Support HR-related tasks such as onboarding new employees, scheduling interviews, and maintaining employee records. Assist in general office operations, including ordering supplies, managing expenses, and maintaining files. Other Duties Participate in company events and activities as a liaison between Japanese and English-speaking employees. Assist with special projects and other tasks assigned by management. Qualifications & Skills: Fluent in both Japanese and English (spoken and written). Experience in interpretation and translation (business or technical setting preferred). Previous experience in an administrative or office support role is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Experience in a manufacturing or international business environment is a plus. Preferred Qualifications: Experience with Japanese corporate culture and business etiquette. Bachelor's degree.

This position is available in multiple Alabama locations: Huntsville, Auburn, Mobile, Birmingham and Montgomery Requirements Responsibilities Supports the Operations Manager in team development and works with staff at other levels to ensure an efficient workflow and smooth communication to achieve the team's success Follows standard operating procedures established by management Receives, inspects, handles, and stocks inbound products Receives returns, counts and confirms quantities, determines the condition and completes paperwork Assigns delivery tasks to delivery drivers according to the volume of goods in the warehouse Shares knowledge with other branches and headquarters on effective practices, competitive intelligence, business opportunities and needs Interacts with customers and suppliers, answer questions, and resolving issues Tracks and reporting on operational performance Maintains policy and procedure documents Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards Assists with the implementation of new processes and procedures Qualifications Bachelor's degree preferred. Must be Bilingual in either Spanish or Mandarin Ability to analyze and improve operational processes Strong people management and organizational skills Excellent communication skills, both written and verbal Strong problem-solving and time management skills Benefits 401(k) Dental insurance Health insurance Paid time off Parental leave Tuition reimbursement Vision insurance 19-26/hour Relocation Package H1B Sponsorship Morning shift 6:30AM-3PM

Job Description Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking multiple qualified General Clerks/Secretaries (Levels II & III) to provide general office support services at NASA. We are looking for proactive and detail-oriented individuals who can work independently with minimal supervision, maintaining strong relationships with supervisors and staff. The ideal candidate will have a solid understanding of office procedures, organizational programs, and relevant software tools. Key Responsibilities: Manage incoming calls and correspondence Schedule appointments and maintain calendars Greet and assist visitors Coordinate meetings, teleconferences, and conference room bookings Disseminate information and manage document flow Order office supplies and manage inventory Handle copying, faxing, graphic requests, and photo services Maintain records and data management systems Support desktop processing and correspondence tracking Coordinate travel arrangements and manage time and labor collection Assist with property and move coordination Facilitate training and special event coordination Qualifications: Education: High School Diploma (required) Experience: General Clerk II: 1-2 years of office experience or equivalent General Clerk III: 2-4 years of office experience or equivalent Preferred Qualifications: Experience working with NASA or related contracts Active NASA badge is a plus Strong verbal and written communication skills Additional Requirements: Ability to lift and move 20+ lbs Must pass background checks and drug screening FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and credit Check.

Coordinates activities of the front office for scheduling patient office visits, procedures and tests with proficiency and compliance. Inputs patient demographic and insurance information to insure successful processing and payment of claims. Provides secretarial support for physicians and administrative staff. Responsibilities Key Responsibilities / Essential Functions 1. Greets patients and visitors in a prompt, courteous, and helpful manner. Communicates effectively with patients and/or family members to obtain needed patient information. 2. Responsible for excellence in customer service and ensuring patient needs are met. 3. Responds to routine requests for information/service and directs visitors/patients to appropriate medical staff. 4. Adheres to office scheduling policies and makes and cancels appointments including but not limited to office visits, tests, and procedures through the office scheduling system and hospital system. Obtain pre-certification and/or referrals for patient appointments when necessary. 5. Logs all no shows/cancelled appointments and calls patients to reschedule as needed. 6. Verifies insurance for procedures, tests, and makes referrals as needed. 7. Enters and updates patient information in the computer system to include place of service, insurance type, policy holder, provider of service and referring physician. 8 Answers telephone in a timely manner, screens calls, takes messages, consults, and provides information. 9. Checks out patients, collects co-pays and payments on account balances and completes end of day deposit according to policy. 10. Manages and maintains physician and clinic schedules appropriately. Updates office schedule regularly for patient additions/cancellations. 11. Completes assigned responsibilities in an appropriate time frame. 12. Demonstrates flexibility when involved in changing situations. 13. Demonstrates professionalism in appearance and actions. 14. Attends required meetings. Participates in staff development and education activities. 15. Maintains work area and lobby in neat and orderly manner. 16. Maintains patient confidentiality. 17. Creates referrals in the scheduling system in a timely manner. Qualifications Minimum Knowledge, Skills, Experience Required Education: High school graduate or GED. Experience: Prefer one year work experience in a medical office setting. Knowledge of medical terminology desirable. Word processing and computer experience desirable. Additional Skills/Abilities: Knowledge of grammar, spelling, and punctuation to type patient information. Skill in operating a computer, facsimile machine, and photocopy machine. Skill in greeting patients and answering the telephone in a pleasant and helpful manner. Ability to speak clearly and concisely. Ability to read, understand, and follow oral and written instruction. Ability to sort and file materials correctly by alphabetic or numeric systems. Ability to establish and maintain effective working relationships with patients, employees, and the public.

Administrative Assistant Job Description The duties of the Administrative Assistant include and but are not limited to: Provide administrative and clerical support for the Administrators and Office Manager Answer and direct phone calls to the proper parties Assist with the coordination of staff schedules and maintaining schedules in client binders Assist the Company Recruiter with staff recruitment and interview scheduling Assist with the Start of Care meetings with Clients Maintain contact list in the Company directory Maintain employee and client filing systems, both electronic and physical Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies Provide polite and professioal communication Provide support to CNA and Nurse staff Ability to maintain office confidentiality Ability to maintain and safeguard client and employee records Intermittent may require: Completing start of care documents for new clients Client visits Filling in for Home Health or CNA's when required Digital and in person marketing

Ignite has an established reputation that each direct employee working in support of a customer and each member of the corporate staff seeking to enable the employee in the field, provides the highest quality of service. Employee owners of Ignite seek to promote this legacy of quality through hiring practices, daily actions, and future development. Founded in 2001, Ignite has enjoyed steady growth and has been listed in Inc. Magazine's Top 100 fastest growing aero-defense service firms. As a minority owned ESOP, Ignite's corporate growth is rooted in the cultivation and retention of shared success among its entire team. Ignite is an ISO 9001:2008 certified Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Huntsville, AL. By design, Ignite is a provider of professional services to customers in educational, federal, and commercial industries and in every action seeks to be the preeminent provider within this business space. Ignite upholds our values of competency, collaboration, innovation, reliability, and results through everything we do. Job Description Ignite is currently recruiting for an Administrative Assistant II to support our efforts within the Missile Defense Agency (MDA). This position(s) will be full-time and within a long-term contract. Duties may include, but are not limited to: General Administrative Support, Access Control, Travel Support, Correspondence Support, Calendar Management, Meeting Support, Policy and Guidance Communication, Training and Education Monitoring, Staff In-Processing, and Command Suite Reception Support. Qualifications Capable of providing mid-executive level (O-6 military, GS-15 civilian or below), and/or general administrative support in all facets of administration. Works as a member of teams and assists with solving complex problems. Ability to work independently and have experience with DoD support. The ideal candidate will have: - 5 years of experience providing administrative support to Defense Agencies or similar experience. Required Education: - An AA/AS/AAS degree and 3 years of experience may be substituted Additional Information - Must have or the ability to obtain a DoD security clearance - Must work on-site at location

FLSA Status: Non-Exempt (Hourly) RB&T Mission Statement: As a trusted partner and friend, River Bank & Trust helps our neighbors and the businesses in our communities to reach their financial goals. The Lending Assistant will assist the Relationship Managers with the processing of both consumer and commercial loan requests, while providing customer support to existing customers. Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions include, but are not limited to the following: Must be able to efficiently identify all of the customer's needs and excel in referring other products within all of the other lines of business that the bank may offer. This will be done by maintaining knowledge of both personal and business products. Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect Provide superior customer service by resolving issues and providing accurate and timely information. Initial gathering of required information for documentation for loans to ensure timely closings Process loan payments, payoffs and requested draws Follow up on past due loans occasionally and clear technical exceptions in a timely manner Order title work, flood searches, UCC searches, and credit reports, and be able to interpret the reporting results Request collateral valuation through internal or external sources Package closed loans to ensure a complete set of documents and supporting information Work with various professionals to facilitate document prep and loan closing (title companies, attorneys, environmental agencies, etc.) Be familiar with and follow applicable policies and procedures Prepare necessary reports for Relationship Managers and management as requested Occasionally may assist the Customer Service Representatives with the opening /closing of consumer and commercial accounts Minimum Qualifications: High School diploma or equivalent 1-2 years of Lending Assistant or Customer Service Representative experience preferred Skills, Abilities & Expectations: Stay familiar with and follow policy and procedures. Support Management's decisions and goals in a positive, professional manner. Stay abreast of regulatory requirements and complete annual compliance training applicable to the position Ability to apply general accounting knowledge processes (debits, credits, balancing) Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect Ability to work in a fast-paced team environment, handle multiple tasks, and prioritize work Detail oriented and organized Excellent interpersonal and communication skills Integrity, discretion, and respect for confidential information are absolutely essential Willingness to adapt to change Work within a variety of different software and web applications Able to prioritize duties and effectively manage time Analytical and problem-solving skills Attend work on a regular basis, on time, and withstand varying degrees of stress Excellent interpersonal and communication skills Maintaining a professional, business-like appearance and demeanor Proficiency in Microsoft Office products to include: Word, Excel, and Outlook Physical Demands: This employee will occasionally lift and/or move up to 25 pounds. The employee will regularly sit; talk; hear; and use hands to finger, handle or feel. The employee will occasionally stand; walk; reach with hands and arms; climb and balance; and stoop, kneel, crouch, or crawl. Special vision requirements include close, distant, and peripheral vision; depth perception; and the ability to adjust focus. The noise level in the work environment is usually moderate. The work environment and physical demands are those of a standard retail branch setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Disclaimer: The above information has been designed to indicate the general nature and level of work performed within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Incumbent must attend work on a regular basis, on time, and withstand varying degrees of stress. This position description describes the minimum selection requirements to qualify for the position. Promotion and other employment decisions are based on employer needs, being in good standing, fully competent performance, and other non-discriminatory subjects.

Qualifications: High School diploma or GED Clerical experience preferred Proficient in Google Workspace applications, including Docs, Sheets, Slides, and Gmail. Experience with school/special education records FSLA Status: Non-Exempt Reports To: Director of Special Education Background Check Required: (Ala. Code §§ 16-22A-5)-Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation. Background checks must not be more than 10 years old. Required Knowledge, Skills and Abilities: Organizing and coordinating skills Knowledge of budgetary process Knowledge of organizational structure, work flow and operating procedures Ability to keep business matters confidential Ability to type 50 words per minute Proficiency in MGoogle Workspace applications, including Docs, Sheets, Slides, Gmail, and PowerSchool Special Programs. Ability to deal with people in person and on the telephone in a pleasant and courteous manner Ability to create, compose and edit written material Ability to organize materials and maintain accurate records Ability to distribute documents in an efficient manner Ability to maintain and establish effective relationships within the workplace Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced intensive environment Skills in organizing resources and establishing priorities Knowledge of structure, policies and procedures of a large organization Ability to coordinate and organize meetings and special events Seasoned professional secretary to manage multiple priorities and to interact with a variety of people, professionals and organizational entities Essential Functions: Answer ALL telephone calls, emails and take messages Collect and manage mail in an efficient and effective manner Establish and maintain databases as required Prepare reports and assist with projects as necessary Maintain annual special education budget as necessary Prepare emails and other correspondence as necessary Maintain applicable electronic databases, files and programs as directed Maintain confidentiality and follow proper procedures with special education files Must be able to meet and interact with employees and parents/guardians in routine situations, which require tact, discretion and courtesy Assist with professional development/collaboration presentations, special projects and provide clerical support for professional development including registration, event planning and technology set-up Maintain all special education program records in compliance with State, Federal and District guidelines Assist with the organization of the Extended School Year Program Process expense claims, invoices and purchase orders for the special education staff/program Maintain inventory and order all department supplies and equipment Process all contracts with non-public agencies and specialists providing services for SPED Department Other related duties as assigned This position will be subject to the Students First Act of 2011. Madison City Schools reserves the right to fill this position by transfer of a qualified applicant who is already employed by Madison City Schools. Under the Students First Act of 2011, no credit toward tenure or non-probationary status is earned in the initial school year of employment if the date of hire occurs after September 30. Expected Employment: 240 days/ 8 hrs. (full year) Evaluation: According to established Board policies and administrative procedures and guidelines. Salary Range: According to Madison City Schools Salary Schedule (Salary based on employment for complete year). Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration. For School District information, please click here (Right click and select "Open link in new tab") For Madison City Schools Salary Schedule, please click here (Right click and select "Open link in new tab")

COLSA is seeking a Senior Executive and Personal Assistant to provide high-level executive administrative support to the Chairman and other senior executives, ensuring that both professional and private matters run efficiently and smoothly. This is an on-site role at our Corporate Headquarters in Huntsville, Alabama. This role is part of the Executive Support Office, reports to the Executive Director of Executive Support, and directly supports the Chairman, CEO/President, Vice President of Community Affairs/Chief of Staff, and other senior executive leaders. The ideal candidate will be very detailed oriented, proactive, solution-oriented, and able to anticipate needs before they arise. They will act as a trusted gatekeeper, liaison, and right-hand partner. This role requires exceptional discretion, a service-first mindset, and the ability to thrive in a fast-paced, dynamic environment where priorities can shift quickly. Job Duties: Executive Administration & Support * Assist the Executive Director, Executive Support in coordinating and executing executive priorities & support * Provide administrative support to the Chairman, CEO/President, VP of Community Affairs/Chief of Staff, and other executives * Manage complex calendars and coordinate meetings, special projects, and high-sensitivity activities with precision. * Arrange executive travel, prepare detailed itineraries, and process expense reports. * Coordinate executive engagements, corporate hospitality, and leadership-related events. * Support executive meal coordination (daily/weekly), including setup and cleanup. Executive Suite Management & Hospitality * Maintain the executive suite (including meeting rooms and dedicated areas) to ensure a polished, professional environment. * Greet and host visitors, providing high-level hospitality and client-facing support. * Answer and direct calls on multi-line phone systems with professionalism and discretion. Office & Financial Operations * Purchasing, financial reconciliations, and credit card expense tracking for Executive Support Office * Maintain and organize digital and physical filing systems. * Handle executive correspondence with professionalism and confidentiality. * Support payroll and accounts payable processing for associated business entities. * Track receipts, manage petty cash, and maintain related documentation. * Perform occasional local errands and manage the company courier vehicle. Personal Support * Coordinate personal engagements, gifting, benevolence initiatives, and special events when appropriate. * Facilitate personal meal arrangements, purchasing support, and household or service coordination. * Arrange repairs, services, and maintenance for select executive-related properties. * Perform additional administrative, logistical, financial, and personal support tasks based on executive priorities, including after-hours responsiveness when required. At COLSA, people are our most valuable resource and centered at our core value. We invite you to unite your talents with opportunity and be a part of our "Family of Professionals!" Learn about our employee-centric culture and benefits here. Required Experience Required Qualifications * Bachelor's degree or higher required; preferably in business-related discipline. * Minimum of 5-8 years of experience supporting C-level executives; combined executive/personal assistant capacity preferred. * Availability required during business hours and outside of standard hours, as needed. * Exceptional situational awareness, emotional intelligence, and relationship management skills; able to maintain composure, clarity, and professionalism in dynamic situations * Excellent interpersonal, written, and verbal communication skills. * Exceptional problem-solving, critical thinking, and attention to detail. * Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions. * Proven ability to manage sensitive, high-priority, and non-routine information. * Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment. * Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment. * Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Microsoft Teams and similar productivity software * U.S. Citizenship required; must be able to undergo criminal background investigation prior to hire. Preferred Qualifications * Active security clearance * Experience with QuickBooks or similar accounting/financial management software. * Background in bookkeeping, expense processing, financial tracking, or accounts payable/expense reconciliation * Prior experience supporting senior military or government leaders, or familiarity with US military protocols, customs, and organizational structure * Experience planning and supporting executive or VIP events, including guest coordination, seating logistics, and protocol considerations * Prior executive support in a family-owned business or multi-entity environment where priorities span business and personal matters Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. COLSA Corporation is an Equal Opportunity Employer, Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. The salary range, if referenced, represents a good faith estimate. COLSA considers various factors when determining base salary offers, but not limited to, location, the role, function and associated responsibilities, a candidate's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. COLSA offers a comprehensive and customizeable benefits program which includes Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, Accidental Death & Dismemberment, Supplemental Income Protection Programs, 401(k) with company match, Flexible Spending Accounts, Employee Assistance Program, Education & Certification Reimbursement, Employee Discount Program, Paid Time Off and Holidays. This position will be posted for a minimum of 3 business days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.

The Administrative Assistant for the Department of Mathematical Sciences will ensure that all departmental academic and research activities are proficiently performed, which requires working closely with staff, faculty, students, and various units across campus. Duties/Responsibilities Administrative Support: * Manage department and supervisor calendars. * Maintain department directory of personnel and office assignments. * Process key requests. * Maintain faculty files. * Maintain and organize office and classroom supplies. * Facilitate travel for faculty, staff, students, and seminar/guest speakers. * Monitor computer lab supplies. * Make requests to facilities and other offices for telephone service, furniture moves, surplusing items, and maintenance. * Supervise student office assistants. * Create and/or enter class schedules in Excel with data provided by the Chair. * Coordinate with faculty and order textbooks via online ordering with the bookstore textbook manager. * Assist faculty and students with issues pertaining to classes and other university business. * Assist the department chair in the preparation of various reports or projects as needed (every semester). * Enter and update ePAFs and eLabor Reports for faculty, staff, and student employees (biweekly, each semester, and as needed) and monitor approvals (biweekly). * Assist with preparation and set-up for faculty meetings and department events. Departmental Support: * Organize, attend and take minutes at Departmental meetings. * Maintain documents on Departmental server for faculty and students. * Manage and maintain department operating budget, reconcile to Banner. * Provide support to faculty on interpretation of financial statements. * Distribute monthly budget statements to Principal Investigators. * Perform budget analysis and projections for all department accounts. * Prepare documents and reports for department submission to Board of Trustee reports. * Plan and coordinate site visits for visiting scientists, seminar speaker and candidate interviews. * Coordinate new graduate student orientation. * Work with faculty to update undergraduate and graduate curricula and catalogs. * Create presentation material for student and faculty orientation. * Act as departmental liaison for payroll, travel, purchasing and HR questions. * Create requisitions for all purchase orders regarding departmental activities including research components. * Maintain departmental databases re: alumni, student graduate rates, and programs of study. * Analyze programs of study to schedule courses, preliminary and qualifying exams for graduate students. * Plan and facilitate department outreach and recruiting activities including recruiting booths and receptions at national conferences, open houses, student (retention) activities. * Maintain database of potential students and disseminate departmental information. * Manage faculty recruitment including organizing interviews and preparing material for committees. * Manage class schedules and proactively work with Chair on upcoming course schedules and instructor assignments. * Monitor section enrollment, waitlists, and submit schedule adjustments as directed. * Work with faculty and students to create effective recruitment materials. Graduate Student Support: * Manage submission of programs of study for M.S. and PhD students. * Prepare Graduate Research & Teaching Assistant contracts. * Manage dissertation and thesis approval cycles for graduate students. * Assist with GTA credential forms. * Coordinate new graduate student orientation. * Analyze programs of study to schedule courses, preliminary and qualifying exams for graduate students. Minimum Requirements: * Bachelor's degree or equivalent combination of education and years of experience. * 3-5 years full-time verifiable relevant administrative work experience. * Proficiency with Microsoft Office. * Ability to read and interpret budget statements. * Ability to utilize Google Drive file system. * Excellent communication and interpersonal skills. * Ability to manage multiple concurrent tasks. Desired Qualifications: * Experience in an academic environment. * Proficiency with Banner, Argos, and Degree Works. Published Salary (if available): $42,500 - $46,800 Advertised: Dec 11 2025 Central Standard Time Applications close:

Job Description Japanese-English Bilingual Interpreter & Administrative Assistant Salary range: $50K - $55K DOE FLSA Status: Non-Exempt They are seeking a highly motivated and detail-oriented Japanese-English Bilingual Interpreter & Administrative Assistant to support their team. The ideal candidate will provide interpretation and translation services while also handling general administrative tasks to ensure smooth office operations. Key Responsibilities: Interpretation & Translation Provide consecutive and/or simultaneous interpretation (Japanese English) for meetings, conferences, and business discussions. Assist in translating business documents, emails, reports, presentations, and other materials as needed. Facilitate communication between Japanese and English-speaking employees, clients, and stakeholders. Administrative Support Handle office correspondence, emails, and phone calls in both Japanese and English. Prepare and organize reports, presentations, and documentation. Coordinate travel arrangements, including booking flights, hotels, and transportation. Support HR-related tasks such as onboarding new employees, scheduling interviews, and maintaining employee records. Assist in general office operations, including ordering supplies, managing expenses, and maintaining files. Other Duties Participate in company events and activities as a liaison between Japanese and English-speaking employees. Assist with special projects and other tasks assigned by management. Qualifications & Skills: Fluent in both Japanese and English (spoken and written). Experience in interpretation and translation (business or technical setting preferred). Previous experience in an administrative or office support role is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Experience in a manufacturing or international business environment is a plus. Preferred Qualifications: Experience with Japanese corporate culture and business etiquette. Bachelor's degree.

Ignite has an established reputation that each direct employee working in support of a customer and each member of the corporate staff seeking to enable the employee in the field, provides the highest quality of service. Employee owners of Ignite seek to promote this legacy of quality through hiring practices, daily actions, and future development. Founded in 2001, Ignite has enjoyed steady growth and has been listed in Inc. Magazine's Top 100 fastest growing aero-defense service firms. As a minority owned ESOP, Ignite's corporate growth is rooted in the cultivation and retention of shared success among its entire team. Ignite is an ISO 9001:2008 certified Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Huntsville, AL. By design, Ignite is a provider of professional services to customers in educational, federal, and commercial industries and in every action seeks to be the preeminent provider within this business space . Ignite upholds our values of competency, collaboration, innovation, reliability, and results through everything we do. Job Description Ignite is currently recruiting for an Administrative Assistant II to support our efforts within the Missile Defense Agency (MDA). This position(s) will be full-time and within a long-term contract. Duties may include, but are not limited to: General Administrative Support, Access Control, Travel Support, Correspondence Support, Calendar Management, Meeting Support, Policy and Guidance Communication, Training and Education Monitoring, Staff In-Processing, and Command Suite Reception Support. Qualifications Capable of providing mid-executive level (O-6 military, GS-15 civilian or below), and/or general administrative support in all facets of administration. Works as a member of teams and assists with solving complex problems. Ability to work independently and have experience with DoD support. The ideal candidate will have: - 5 years of experience providing administrative support to Defense Agencies or similar experience. Required Education: - An AA/AS/AAS degree and 3 years of experience may be substituted Additional Information - Must have or the ability to obtain a DoD security clearance - Must work on-site at location

Job Description Lending Assistant FLSA Status: Non-Exempt (Hourly) RB&T Mission Statement: As a trusted partner and friend, River Bank & Trust helps our neighbors and the businesses in our communities to reach their financial goals. Position Summary: The Lending Assistant will assist the Relationship Managers with the processing of both consumer and commercial loan requests, while providing customer support to existing customers. Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions include, but are not limited to the following: Must be able to efficiently identify all of the customer's needs and excel in referring other products within all of the other lines of business that the bank may offer. This will be done by maintaining knowledge of both personal and business products. Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect Provide superior customer service by resolving issues and providing accurate and timely information. Initial gathering of required information for documentation for loans to ensure timely closings Process loan payments, payoffs and requested draws Follow up on past due loans occasionally and clear technical exceptions in a timely manner Order title work, flood searches, UCC searches, and credit reports, and be able to interpret the reporting results Request collateral valuation through internal or external sources Package closed loans to ensure a complete set of documents and supporting information Work with various professionals to facilitate document prep and loan closing (title companies, attorneys, environmental agencies, etc.) Be familiar with and follow applicable policies and procedures Prepare necessary reports for Relationship Managers and management as requested Occasionally may assist the Customer Service Representatives with the opening /closing of consumer and commercial accounts Minimum Qualifications: High School diploma or equivalent 1-2 years of Lending Assistant or Customer Service Representative experience preferred Skills, Abilities & Expectations: Stay familiar with and follow policy and procedures. Support Management's decisions and goals in a positive, professional manner. Stay abreast of regulatory requirements and complete annual compliance training applicable to the position Ability to apply general accounting knowledge processes (debits, credits, balancing) Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect Ability to work in a fast-paced team environment, handle multiple tasks, and prioritize work Detail oriented and organized Excellent interpersonal and communication skills Integrity, discretion, and respect for confidential information are absolutely essential Willingness to adapt to change Work within a variety of different software and web applications Able to prioritize duties and effectively manage time Analytical and problem-solving skills Attend work on a regular basis, on time, and withstand varying degrees of stress Excellent interpersonal and communication skills Maintaining a professional, business-like appearance and demeanor Proficiency in Microsoft Office products to include: Word, Excel, and Outlook Physical Demands: This employee will occasionally lift and/or move up to 25 pounds. The employee will regularly sit; talk; hear; and use hands to finger, handle or feel. The employee will occasionally stand; walk; reach with hands and arms; climb and balance; and stoop, kneel, crouch, or crawl. Special vision requirements include close, distant, and peripheral vision; depth perception; and the ability to adjust focus. The noise level in the work environment is usually moderate. The work environment and physical demands are those of a standard retail branch setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Disclaimer: The above information has been designed to indicate the general nature and level of work performed within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Incumbent must attend work on a regular basis, on time, and withstand varying degrees of stress. This position description describes the minimum selection requirements to qualify for the position. Promotion and other employment decisions are based on employer needs, being in good standing, fully competent performance, and other non-discriminatory subjects.