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Administrative assistant jobs in Madison, AL

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  • Unified Communications Administrator

    Redstone Federal Credit Union 4.1company rating

    Administrative assistant job in Huntsville, AL

    SummaryAdministers and maintains the credit union's telecommunications systems, email communication systems, teams chat and collaboration, and ancillary systems; assists in evaluating and acquiring new communications technologies, equipment and systems; participates in day-to-day technical installation, troubleshooting and maintenance of systems to ensure effective and reliable service; and performs related duties as assigned or requested.Job DescriptionEssential Duties and Responsibilities Researches, configures, integrates, programs and tests Microsoft Teams, to include chat, collaboration, OneDrive, and SharePoint sites. Maintains the Microsoft Teams environment and work with groups, conditional access policies, to include working with departments to design the collaboration architecture. Installs, maintains, monitors, upgrades and repairs Exchange M365 email and telecommunications equipment and device hardware, systems and infrastructures; programs operating parameters; performs testing and documentation of operations and conditions. Receives and processes requests for new or enhanced telecommunications services including telephone moves, adds or changes, voice mail, and related hardware and software. Installs, maintains, monitors, upgrades and repairs Exchange M365 email and telecommunications equipment and device hardware, systems and infrastructures; programs operating parameters; performs testing and documentation of operations and conditions. Receives and processes requests for new or enhanced telecommunications services including telephone moves, adds or changes, voice mail, and related hardware and software. Researches, configures, integrates, programs and tests telecommunications equipment, networks, infrastructures and call centers, including voicemail system, cellular devices, Contact Center software and IVR system; coordinates and oversees installation of voice and data communications infrastructure cabling, trunk circuits and station wiring. Researches, configures, integrates, programs and tests Exchange M365, archiving, secure email, active sync, Outlook Web Access, and email filtering devices and applications; coordinates and oversees installation of all data communications related to electronic mail delivery. Maintains inventory of all telecommunications and Exchange email assets including physical inventory of hardware, software and peripherals and aging and retiring assets in inventory tracking systems. Oversees the development and maintenance of onsite and offsite backup and disaster recovery of telecommunications and email. Monitors telecommunications and email operations to identify performance and capacity issues; measures volume and performance of communication traffic; identifies utilization and performance issues; develops plans and implements new technologies and services to satisfy capacity and performance requirements. Programs and implements software changes in email, telecommunications system or voice mail; coordinates hardware and software requests with vendors; monitors and tracks vendor orders and contracts. Performs telecommunication and email system administration functions; adds applications, users and devices; identifies unauthorized access and potential security risks; participates in projects to enhance security operations. Company Wide Expectations Maintains a professional image and demeanor at all times, consistently demonstrating Credit Union RISE Values and adhering to the Code of Ethics. Delivers friendly, caring service to internal and external members. Complies with all applicable State, Federal and NCUA rules and regulations and all Credit Union policies and procedures. Follow all physical and online security procedures and maintain strict confidentiality of all member information. Completes all required regulatory and compliance training and maintains required knowledge of Credit Union products and services. Works scheduled hours and maintains punctuality. Performs other related duties as assigned or requested. EDUCATION/EXPERIENCE Minimum Qualifications To perform this job satisfactorily, an employee must be able to carry out each essential duty competently. The requirements listed below are representative of the education, experience, skills and abilities required. An equivalent combination of education and experience may be considered. Education Requirements Required - 4 Year / Bachelors Degree - Information Systems, Information Technology, Computer Science or a closely related field Experience Requirement Required - 5 Years - Responsible experience in the design, installation, maintenance and repair of communication systems, equipment, devices and facilities for a large, multi-site telecommunication and Exchange email systems with multiple end user sites. Required - 2 Years - Responsible experience in Microsoft Teams, to include collaboration, OneDrive, SharePoint sites, and conditional access policies. SKILLS/ABILITIES Principles, concepts, methods, techniques, operational requirements, standards, tools, materials and equipment used in support, troubleshooting, maintenance and repair of Exchange email and telecommunications systems. In-depth knowledge around Microsoft Teams and M365 environments. Operational and performance characteristics of communications equipment and the relationships among component parts of network, telecommunication, and email systems. Principles and theories of electricity, electronics and computer hardware design as they relate to operation, installation and maintenance of communication systems, facilities and equipment. Federal, state and local rules, regulations and guidelines applicable to communication systems. Current voice/data communication technologies Develop, implement and evaluate communications systems including telephone equipment, voice mail, interactive voice, electronic mail, and related systems and services. Evaluate user needs and apply technical principles and concepts to develop effective solutions. Troubleshoot and resolve communication equipment problems and failures. Effectively apply internal and external customer service practices and processes to meet quality service standards and achieve member satisfaction. Learn and apply information, on a wide range of Credit Union products, services and regulatory compliance requirements, in order to assess member situations and develop solutions. Resolve problems utilizing advanced knowledge and experience. Communicate in a professional manner and deliver information clearly and effectively. Actively listen to questions, opinions and ideas of others. Use tact and diplomacy in sensitive and confidential situations. Use correct English including spelling, grammar and punctuation. Operate computers and use business software and other standard office equipment. Understand and follow written and oral instructions. Set priorities and manage one's own time effectively. PHYSICAL DEMANDS Physical Demands Disclaimer The physical demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Requirements Intermittent standing, sitting, walking, bending and climbing. Using hands repetitively to handle, feel or operate computers and other standard office equipment. Reaching with hands and arms. Intermittent lifting and carrying up to 25 pounds. WORK ENVIRONMENT Work Environment Disclaimer An employee in this job will experience the following main work environments, others not listed may also be encountered on occasion; Work Environment Works in a typical technology office environment. Redstone Federal Credit Union is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability. All qualified applicants will not be discriminated against on the basis of disability. We are proud to be a Drug-Free and Tobacco Free Workplace.
    $24k-28k yearly est. Auto-Apply 60d+ ago

  • Staff Assistant

    The University of Alabama In Huntsville 4.5company rating

    Administrative assistant job in Huntsville, AL

    The Testing Services Coordinator will support Testing and Certification Services (TaCS) and the Instructional Testing Center at The University of Alabama in Huntsville by providing administrative and logistical support for all areas of testing services. The incumbent must have strong professional communication skills and be able to manage multiple responsibilities, maintain confidential information, provide excellent customer service, follow all guidelines and coordination requirements, provide general technical support, and perform well in a team environment. Duties / Responsibilities: Daily Test Center Procedures: * Maintain a positive, supportive environment with a high standard of customer service. Provide timely and efficient testing processes and a well-maintained test environment for TaCS and Instructional Testing customers. Handle incoming phone and email inquiries, greet and direct on and off-campus visitors, and provide administrative support in a timely manner. * Communicate test schedules, registration procedures, guidelines, and expectations of test takers. Includes answering questions, assisting with registration, providing appointment reminders, and thorough follow-through of reporting and record-keeping requirements. * Knowledge of policies and procedures governing each test, and therefore able to answer questions from participants, partnering organizations, faculty, students, and other staff members. Test Administration: * Assure the integrity of all tests by controlling the security of all testing materials received, retained in inventory, and shipped, by strictly following all guidelines and procedures set by the various testing entities. * Maintain a sound understanding of ADA and FERPA guidelines and regulations as they pertain to UAH registration and testing services. * Work closely with the Office of Disability Support Services to accommodate UAH students with Letters of Accommodation and LOA. * Assist in the process of tests administered for UAH students, including: DSS time accommodated or reduced distraction exams, make-up exams, online exams, English placement exams, and ETS Biology Field exams. * Assist in the process of tests administered at UAH, including: On-Campus ACT, TEAS, CLEP, DSST/Dantes, State Insurance, Pearson Vue, and other external tests to be determined. * Stay abreast of updates to policies and procedures of national and state tests. * Assist with maintenance of master testing schedule. * Maintain a flexible daily work schedule to include transitioning between testing rooms and various daily responsibilities as assigned. Early morning, evenings, and/or weekend work hours may be required on occasion. Test Center Preparation and Maintenance: * Provide updates and general maintenance to computer equipment and testing software, as needed. * Develop and maintain proficiency in the usage of the registration and database reporting software packages, as well as skills needed for effective utilization of additional software used to enhance registration and test management efforts. Additional Duties: * Assist with promotional and business development activities to expand the overall target market. * Participate in various internal and external meetings and training sessions, as assigned. * Maintain a flexible work schedule to include occasional weekend and extended hours. * Perform other duties as assigned by the Assistant Director of TaCS and/or the Dean of the College of Education, Sport, and Human Sciences. Minimum Requirements: * High school education or equivalent. * 1 - 3 years of full-time verifiable work experience providing administrative and customer service support. * Must have excellent oral and written communication and strong computer software skills. * Must have high proficiency in Microsoft Office products. * Ability to install and provide basic maintenance and troubleshooting of computer hardware and software is required. Desired Qualifications: * Prior experience in an educational or testing environment is desired. * Experience working with students with disabilities is preferred. Published Salary (if available): $34,000 - $36,000 Advertised: Dec 17 2025 Central Standard Time Applications close:
    $34k-36k yearly 2d ago

  • Executive Administrative Support Specialist - DAU South Region

    Escalate Technologies 3.6company rating

    Administrative assistant job in Huntsville, AL

    Description: Job Posting: Executive Administrative Support Specialist - DAU South Region Position Type: Full-Time | Hybrid (Onsite & Situational Telework) Salary Range: $60K to $70K Job Description: Escalate Technologies is seeking an experienced and highly professional Executive Administrative Support Specialist to provide direct support to the Dean, Associate Deans, and Senior Service Executive Director for the Defense Acquisition University (DAU) - South Region under the Educational Support Services (ESS) contract. This position requires exceptional organizational skills, strong communication abilities, and the capacity to work independently with sound judgment, diplomacy, and tact. This role supports high-level regional and enterprise functions, manages complex scheduling requirements, ensures accurate reporting, and coordinates communication and workflow across DAU-South's academic and operational activities. Location: DAU South Campus Huntsville, AL Key Responsibilities: Senior Leadership Administrative Support Serve as the primary liaison with the DAU President's Office and senior stakeholders. Retrieve, compile, and publish VIP and Significant Activity Reports. Draft, proofread, edit, and coordinate official internal and external correspondence. Schedule, Calendar & Facility Coordination Coordinate complex schedules across multiple leaders, faculty, and facility spaces. Manage virtual and in-person campus arrangements for meetings, workshops, and events. Records & Certification Management Manage records, including tracking and archiving faculty certification documents. Maintain and update the DAU-South online portal and related administrative systems. Travel & Financial Documentation Support Assist with the preparation and review of travel authorizations and vouchers. Support administrative requirements tied to budget tracking and documentation. Communication & Stakeholder Engagement Prepare and respond to phone and email communications on behalf of senior leaders. Direct inquiries, manage referrals, and ensure timely routing of sensitive information. Professional Development Tracking Coordinate and track faculty and staff professional development activities. Maintain documentation and reporting requirements for PD initiatives. Qualifications High school diploma or equivalent (ESS PWS §2.4). Proven experience supporting senior executives or organizational leaders. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills with superb attention to detail. Ability to independently manage work, prioritize tasks, and handle sensitive information. Preferred Qualifications Experience supporting DoD, federal agencies, or academic programs. Experience coordinating complex calendars, executive correspondence, and events. Familiarity with DAU processes, government travel systems, or federal administrative protocols. Requirements:
    $60k-70k yearly 7d ago

  • General Resume Submission

    DESE Research, Inc. 4.4company rating

    Administrative assistant job in Huntsville, AL

    Job Description ? You may submit your resume through this process. Are you passionate about STEM related fields, such as Engineering, Software, Radar Systems, or Cyber Security? If so, we may be a company for you. Recent college graduates, interns and experienced professionals are encouraged to submit your resume to join our talent community. Now is the time to connect with DESE Research. In our digital world, we understand the need to connect. So, follow us on LinkedIn, and Facebook to stay up to date on current events with DESE. We encourage you to review current job postings and apply accordingly to a specific position of interest. Important Submission Disclaimer: Resumes submitted through this General Resume Submission process are not considered applicants for a specific job opening or job solicitation/posting. A resume submitted through this process will be considered a general resume submission joining our talent pool. When you are ready to apply for a specific job opening/position, please see that specific job opening and apply accordingly to complete the application process. As part of our general interest resume submission/review process, should your resume be selected for review, you will be contacted to gauge current interest and to initiate the complete applicant process (if you have not already completed it) for a specific job opening. Job Posted by ApplicantPro
    $24k-31k yearly est. 4d ago

  • Japanese-English Bilingual Interpreter & Administrative Assistant

    1Powerconsulting

    Administrative assistant job in Cullman, AL

    Job Description Japanese-English Bilingual Interpreter & Administrative Assistant Salary range: $50K - $55K DOE FLSA Status: Non-Exempt They are seeking a highly motivated and detail-oriented Japanese-English Bilingual Interpreter & Administrative Assistant to support their team. The ideal candidate will provide interpretation and translation services while also handling general administrative tasks to ensure smooth office operations. Key Responsibilities: Interpretation & Translation Provide consecutive and/or simultaneous interpretation (Japanese English) for meetings, conferences, and business discussions. Assist in translating business documents, emails, reports, presentations, and other materials as needed. Facilitate communication between Japanese and English-speaking employees, clients, and stakeholders. Administrative Support Handle office correspondence, emails, and phone calls in both Japanese and English. Prepare and organize reports, presentations, and documentation. Coordinate travel arrangements, including booking flights, hotels, and transportation. Support HR-related tasks such as onboarding new employees, scheduling interviews, and maintaining employee records. Assist in general office operations, including ordering supplies, managing expenses, and maintaining files. Other Duties Participate in company events and activities as a liaison between Japanese and English-speaking employees. Assist with special projects and other tasks assigned by management. Qualifications & Skills: Fluent in both Japanese and English (spoken and written). Experience in interpretation and translation (business or technical setting preferred). Previous experience in an administrative or office support role is a plus. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Experience in a manufacturing or international business environment is a plus. Preferred Qualifications: Experience with Japanese corporate culture and business etiquette. Bachelor's degree.
    $50k-55k yearly 17d ago

  • Operations Assistant - AL (Huntsville, Auburn, Mobile, Birmingham, Montgomery)

    Uniuni Logistics

    Administrative assistant job in Huntsville, AL

    This position is available in multiple Alabama locations: Huntsville, Auburn, Mobile, Birmingham and Montgomery Who Are We? As Canada's leading e-commerce delivery provider, UniUni is committed to growing a sustainable business for the communities it serves and enriching employee experience to propelling influential expansion in North America. With a people-driven mindset, UniUni was born in 2019 to ensure every industry loves e-commerce shipments. Why UniUni? We care about our people. At UniUni, we support our employees by valuing both lateral moves and vertical promotions. We know you are not only seeking a job but a career to pursue. A rewarding career at UniUni means doing what you love, we build up your skills. We encourage passionate, motivated people to be part of our success story in making one of Canada's best courier companies even better by applying online today. Requirements Responsibilities Supports the Operations Manager in team development and works with staff at other levels to ensure an efficient workflow and smooth communication to achieve the team's success Follows standard operating procedures established by management Receives, inspects, handles, and stocks inbound products Receives returns, counts and confirms quantities, determines the condition and completes paperwork Assigns delivery tasks to delivery drivers according to the volume of goods in the warehouse Shares knowledge with other branches and headquarters on effective practices, competitive intelligence, business opportunities and needs Interacts with customers and suppliers, answer questions, and resolving issues Tracks and reporting on operational performance Maintains policy and procedure documents Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards Assists with the implementation of new processes and procedures Qualifications Bachelor's degree preferred. Must be Bilingual in either Spanish or Mandarin Ability to analyze and improve operational processes Strong people management and organizational skills Excellent communication skills, both written and verbal Strong problem-solving and time management skills Benefits 401(k) Dental insurance Health insurance Paid time off Parental leave Tuition reimbursement Vision insurance 19-25/hour Relocation Package H1B Sponsorship Morning shift 6:30AM-3:30PM Night shift 6pm-2:30am
    $27k-36k yearly est. Auto-Apply 60d+ ago

  • Secretary II, III - MSFC

    Fedsync

    Administrative assistant job in Huntsville, AL

    Job Description Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking multiple qualified General Clerks/Secretaries (Levels II & III) to provide general office support services at NASA. We are looking for proactive and detail-oriented individuals who can work independently with minimal supervision, maintaining strong relationships with supervisors and staff. The ideal candidate will have a solid understanding of office procedures, organizational programs, and relevant software tools. Key Responsibilities: Manage incoming calls and correspondence Schedule appointments and maintain calendars Greet and assist visitors Coordinate meetings, teleconferences, and conference room bookings Disseminate information and manage document flow Order office supplies and manage inventory Handle copying, faxing, graphic requests, and photo services Maintain records and data management systems Support desktop processing and correspondence tracking Coordinate travel arrangements and manage time and labor collection Assist with property and move coordination Facilitate training and special event coordination Qualifications: Education: High School Diploma (required) Experience: General Clerk II: 1-2 years of office experience or equivalent General Clerk III: 2-4 years of office experience or equivalent Preferred Qualifications: Experience working with NASA or related contracts Active NASA badge is a plus Strong verbal and written communication skills Additional Requirements: Ability to lift and move 20+ lbs Must pass background checks and drug screening FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and credit Check.
    $25k-39k yearly est. 12d ago

  • Department Assistant- Peds, PRN, Days

    HH Health System 4.4company rating

    Administrative assistant job in Decatur, AL

    Coordinates activities of the front office for scheduling patient office visits, procedures and tests with proficiency and compliance. Inputs patient demographic and insurance information to insure successful processing and payment of claims. Provides secretarial support for physicians and administrative staff. Responsibilities Key Responsibilities / Essential Functions 1. Greets patients and visitors in a prompt, courteous, and helpful manner. Communicates effectively with patients and/or family members to obtain needed patient information. 2. Responsible for excellence in customer service and ensuring patient needs are met. 3. Responds to routine requests for information/service and directs visitors/patients to appropriate medical staff. 4. Adheres to office scheduling policies and makes and cancels appointments including but not limited to office visits, tests, and procedures through the office scheduling system and hospital system. Obtain pre-certification and/or referrals for patient appointments when necessary. 5. Logs all no shows/cancelled appointments and calls patients to reschedule as needed. 6. Verifies insurance for procedures, tests, and makes referrals as needed. 7. Enters and updates patient information in the computer system to include place of service, insurance type, policy holder, provider of service and referring physician. 8 Answers telephone in a timely manner, screens calls, takes messages, consults, and provides information. 9. Checks out patients, collects co-pays and payments on account balances and completes end of day deposit according to policy. 10. Manages and maintains physician and clinic schedules appropriately. Updates office schedule regularly for patient additions/cancellations. 11. Completes assigned responsibilities in an appropriate time frame. 12. Demonstrates flexibility when involved in changing situations. 13. Demonstrates professionalism in appearance and actions. 14. Attends required meetings. Participates in staff development and education activities. 15. Maintains work area and lobby in neat and orderly manner. 16. Maintains patient confidentiality. 17. Creates referrals in the scheduling system in a timely manner. Qualifications Minimum Knowledge, Skills, Experience Required Education: High school graduate or GED. Experience: Prefer one year work experience in a medical office setting. Knowledge of medical terminology desirable. Word processing and computer experience desirable. Additional Skills/Abilities: Knowledge of grammar, spelling, and punctuation to type patient information. Skill in operating a computer, facsimile machine, and photocopy machine. Skill in greeting patients and answering the telephone in a pleasant and helpful manner. Ability to speak clearly and concisely. Ability to read, understand, and follow oral and written instruction. Ability to sort and file materials correctly by alphabetic or numeric systems. Ability to establish and maintain effective working relationships with patients, employees, and the public.
    $31k-47k yearly est. Auto-Apply 57d ago

  • Contract Administrative Assistant

    Revenued Albania

    Administrative assistant job in Triana, AL

    Revenued Albania is the rapidly expanding Tirana branch of Revenued, LLC, a fintech company founded by leaders in the U.S. alternative small business financing industry. Since Revenued Albania's start, we have been committed to offering top-tier talent opportunities in Sales, Customer Service, Debt Collection, Legal Services, Underwriting, Marketing, Data Science, and Technology. At Revenued Albania, we not only attract exceptional talent but also provide competitive compensation and benefits, including private medical insurance, ongoing training, performance bonuses, transportation, and real opportunities for career growth. Our modern offices are located in the ETC Business Center, featuring sweeping views of Tirana, with convenient access to an attached shopping mall, food court, bars, and more. Join us and become part of a thriving fintech company, where you can work alongside ambitious, career-driven professionals. Don't miss your chance to grow with us! We are looking for Contract Administrative Assistants to join our sales team. In this role, you will support the sales team by following up on missing documents, preparing contracts, and any necessary follow-up. Working hours 4:00 pm -12:00 am Job Duties and Responsibilities: Prepare contracts for deals and review them to ensure complete accuracy of the information needed and included in the contracts. Follow up with the Sales team regarding missing stips, as needed. Communicate with the underwriting team to correctly follow up on deals. Follow up with the sales team on the status of their deals and assist with any necessary items or information to move forward on the deal. Closely reviewing contract documents for accuracy. Preparing and distributing contract documents for execution. Reviewing incoming and outgoing correspondence. Maintaining and organizing physical and electronic contract files. May be required to perform other tasks and duties reasonably related to job responsibilities. Experience/Knowledge, Skills & Abilities C1 Proficiency in both written and spoken English. Associate's degree or college degree preferred. A high school diploma or equivalent is required. Previous experience supporting a sales team is a plus. Skilled at multitasking and able to coordinate, organize, prioritize, and execute responsibilities in the face of conflicting priorities, deadlines, and unexpected situations. Effective time management and problem-solving skills. Knowledge of the Microsoft Office suite, especially on Word and Excel. Knowledge of Salesforce systems and other CRM is desirable. Strong interpersonal and relationship-building skills. Strong phone presence and work ethics are mandatory. Comfortable with routinely shifting demands. 2-3 years of clerical, secretarial, or office experience is preferred. Collaboration skills are a must. An attentive and keen eye for detail. Quick learner. We thank you for your interest in career opportunities with Revenued. Due to the high volume, only those candidates selected for an interview will be contacted.
    $31k-40k yearly est. 37d ago

  • General Resume Submission

    Wavelink Inc.

    Administrative assistant job in Huntsville, AL

    Please use this posting to submit your resume for positions not posted or for consideration for future positions. WaveLink Overview: WaveLink, Inc. (WLI) is an expanding, woman-owned small business based in Huntsville, Alabama providing sensors engineering, aircraft integration & interoperability, acquisition lifecycle management, and cyber security support to the U.S. Army. WLI provides a comprehensive benefit package, with competitive salaries in a proactive, employee-oriented work environment. Primary Location: Huntsville, Alabama Clearance Level: Ability to obtain and maintain clearance.
    $20k-27k yearly est. Auto-Apply 60d+ ago

  • General Resume Submission

    Relogic Research

    Administrative assistant job in Huntsville, AL

    Submit Your Information for Future Opportunities Don't see the right position for you? Submit your resume using the apply now link. All submissions and inquiries are confidential. ReLogic Research, Inc.'s policy is to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy or childbirth), national origin, age, citizenship, disability, military obligation, or any other characteristic protected by law. In cases of disability, ReLogic follows the Americans with Disability Act (ADA). ReLogic prohibits and does not tolerate discrimination or harassment. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
    $20k-27k yearly est. 60d+ ago

  • General Resume Submission

    Wavelink Incorporated

    Administrative assistant job in Huntsville, AL

    Please use this posting to submit your resume for positions not posted or for consideration for future positions. WaveLink Overview: WaveLink, Inc. (WLI) is an expanding, woman-owned small business based in Huntsville, Alabama providing sensors engineering, aircraft integration & interoperability, acquisition lifecycle management, and cyber security support to the U.S. Army. WLI provides a comprehensive benefit package, with competitive salaries in a proactive, employee-oriented work environment. Primary Location: Huntsville, Alabama Clearance Level: Ability to obtain and maintain clearance.
    $20k-27k yearly est. 60d+ ago

  • Administrative Assistant II

    Ignite 2.8company rating

    Administrative assistant job in Huntsville, AL

    Ignite has an established reputation that each direct employee working in support of a customer and each member of the corporate staff seeking to enable the employee in the field, provides the highest quality of service. Employee owners of Ignite seek to promote this legacy of quality through hiring practices, daily actions, and future development. Founded in 2001, Ignite has enjoyed steady growth and has been listed in Inc. Magazine's Top 100 fastest growing aero-defense service firms. As a minority owned ESOP, Ignite's corporate growth is rooted in the cultivation and retention of shared success among its entire team. Ignite is an ISO 9001:2008 certified Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Huntsville, AL. By design, Ignite is a provider of professional services to customers in educational, federal, and commercial industries and in every action seeks to be the preeminent provider within this business space . Ignite upholds our values of competency, collaboration, innovation, reliability, and results through everything we do. Job Description Ignite is currently recruiting for an Administrative Assistant II to support our efforts within the Missile Defense Agency (MDA). This position(s) will be full-time and within a long-term contract. Duties may include, but are not limited to: General Administrative Support, Access Control, Travel Support, Correspondence Support, Calendar Management, Meeting Support, Policy and Guidance Communication, Training and Education Monitoring, Staff In-Processing, and Command Suite Reception Support. Qualifications Capable of providing mid-executive level (O-6 military, GS-15 civilian or below), and/or general administrative support in all facets of administration. Works as a member of teams and assists with solving complex problems. Ability to work independently and have experience with DoD support. The ideal candidate will have: - 5 years of experience providing administrative support to Defense Agencies or similar experience. Required Education: - An AA/AS/AAS degree and 3 years of experience may be substituted Additional Information - Must have or the ability to obtain a DoD security clearance - Must work on-site at location
    $23k-32k yearly est. 8h ago

  • Administrative Assistant

    Security Finance 4.0company rating

    Administrative assistant job in Huntsville, AL

    Do you take pride in having exceptional communication and decision-making skills? Are you comfortable providing noteworthy customer service and building relationships along the way? Your skills could be used to work hand in hand in assisting our customers. With this role, you will have the opportunity to help them through their automobile financing needs both over the phone and in person. If you are ready to make a difference, join an enthusiastic team and start a lifelong career, “Come Begin Your Story” as Administrative Assistant! Professional Financial Services (PFS) has been purchasing retail installment contracts for new and used automobiles, trucks and motorcycles originated by franchise and independent vehicle dealers since 1995. We have branches in 12 different states. You'll know you are a successful Administrative Assistant when you: Provide excellent customer and dealer service Maintain insurance filing and record-keeping systems Receive loan payments and posts to customer accounts Maintain cash drawer accuracy and security Prepare and submit office bank deposits and checkbook transactions Prepare and assemble reports for branch record-keeping Perform collection activities on delinquent accounts when needed You could be a great addition as Administrative Assistant if you have: Previous Administrative Assistant and/or Office Manager experience Previous loan processing experience Previous payment processing experience Previous loan documentation and verification experience Keep in mind that we provide: An EXCELLENT benefits bundle that includes medical insurance (minimal cost to the employee), dental, vision, life insurance, short-and long-term disability, profit sharing, 401k with company matching, and paid sick, holiday, and vacation time. Monthly Bonus Potential - You have the ability to earn a monthly bonus when your team meets your Company set goals! Community Service - As a company, we are pro-active members of the community. We make ongoing contributions to charities, local food banks, educational institutions and more. Growth Potential- We believe in fostering our employees' talents and providing a pathway for their individual career story. TOP-of-the-line training that includes hands-on training, online training, and new hire class orientation. We are committed to helping you build a solid foundation and do your job to the best of your abilities. Come Begin Your Story! Apply Today!
    $24k-34k yearly est. Auto-Apply 36d ago

  • Lending Assistant

    River Bank & Trust 4.2company rating

    Administrative assistant job in Huntsville, AL

    FLSA Status: Non-Exempt (Hourly) RB&T Mission Statement: As a trusted partner and friend, River Bank & Trust helps our neighbors and the businesses in our communities to reach their financial goals. The Lending Assistant will assist the Relationship Managers with the processing of both consumer and commercial loan requests, while providing customer support to existing customers. Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions include, but are not limited to the following: Must be able to efficiently identify all of the customer's needs and excel in referring other products within all of the other lines of business that the bank may offer. This will be done by maintaining knowledge of both personal and business products. Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect Provide superior customer service by resolving issues and providing accurate and timely information. Initial gathering of required information for documentation for loans to ensure timely closings Process loan payments, payoffs and requested draws Follow up on past due loans occasionally and clear technical exceptions in a timely manner Order title work, flood searches, UCC searches, and credit reports, and be able to interpret the reporting results Request collateral valuation through internal or external sources Package closed loans to ensure a complete set of documents and supporting information Work with various professionals to facilitate document prep and loan closing (title companies, attorneys, environmental agencies, etc.) Be familiar with and follow applicable policies and procedures Prepare necessary reports for Relationship Managers and management as requested Occasionally may assist the Customer Service Representatives with the opening /closing of consumer and commercial accounts Minimum Qualifications: High School diploma or equivalent 1-2 years of Lending Assistant or Customer Service Representative experience preferred Skills, Abilities & Expectations: Stay familiar with and follow policy and procedures. Support Management's decisions and goals in a positive, professional manner. Stay abreast of regulatory requirements and complete annual compliance training applicable to the position Ability to apply general accounting knowledge processes (debits, credits, balancing) Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect Ability to work in a fast-paced team environment, handle multiple tasks, and prioritize work Detail oriented and organized Excellent interpersonal and communication skills Integrity, discretion, and respect for confidential information are absolutely essential Willingness to adapt to change Work within a variety of different software and web applications Able to prioritize duties and effectively manage time Analytical and problem-solving skills Attend work on a regular basis, on time, and withstand varying degrees of stress Excellent interpersonal and communication skills Maintaining a professional, business-like appearance and demeanor Proficiency in Microsoft Office products to include: Word, Excel, and Outlook Physical Demands: This employee will occasionally lift and/or move up to 25 pounds. The employee will regularly sit; talk; hear; and use hands to finger, handle or feel. The employee will occasionally stand; walk; reach with hands and arms; climb and balance; and stoop, kneel, crouch, or crawl. Special vision requirements include close, distant, and peripheral vision; depth perception; and the ability to adjust focus. The noise level in the work environment is usually moderate. The work environment and physical demands are those of a standard retail branch setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Disclaimer: The above information has been designed to indicate the general nature and level of work performed within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Incumbent must attend work on a regular basis, on time, and withstand varying degrees of stress. This position description describes the minimum selection requirements to qualify for the position. Promotion and other employment decisions are based on employer needs, being in good standing, fully competent performance, and other non-discriminatory subjects.
    $22k-39k yearly est. 43d ago

  • Business Assistant I

    CPF Dental LLC

    Administrative assistant job in Arab, AL

    Job Description Business Assistant I Reports to: Operations Leader FLSA Status: Non - Exempt (Hourly) Department: Operations Employment Status: At-Will Incentive Eligibility: Eligible The Business Assistant I (BA I) has the skills, responsibilities, tasks and expectations to independently run the front office operations of a Marquee Dental Partners under the guidance and support of the Operations Leader. The BA I contributes to the financial success of the practice by ensuring that patients are the number one priority when they arrive at the practice. The BA I is responsible for gaining financial commitment from the patient in order to start the best possible treatment. Working under the direction of the Operations Leader, the tasks and responsibilities of a Business Assistant I include but are but not limited to: Help gain a financial commitment from the patient. Runs all functions at the front desk including but not limited to scheduling, answering phones, checking in patients, checking out patients, running reports, filing insurance claims, and all patient related customer service. Works with insurance companies to maximize patient benefits and ensure the practice is properly paid for patient services rendered. Utilize tools skills and talents to assist patients in making the best possible decision for their needs and helping them get healthier and happier. Has a” yes mentality” when helping patients. Makes a positive first impression with patients by phone or in person. Be a champion of the Marquee Dental Partners Mission, Vision, and Values Ensure that ALL patients have an extraordinary experience in a Marquee office Hold self and staff accountable for successful completion of projects, job duties, and all company deliverables. Complete Continuing Education as required for self and staff. Follow required HIPAA and OSHA safety procedures, as necessary. Exhibit outstanding customer service with patient as priority; partnering with staff, timely and successfully resolve patient complaints, concerns and questions. Continually build and nurture a positive working relationship with the Operations Leader, doctor(s), hygiene and dental assistants Strictly follow HIPAA and company standards to protect Patient Health Information (PHI) and patient personal and financial information including credit card, social security numbers etc. Properly process insurance claims to ensure patient benefits are maximized Other duties and responsibilities assigned Required High School diploma or equivalent 2 or more years of business / office experience Desirable Associate's Degree / bachelor's degree Certifications None Knowledge/Skills/Abilities Competitive, energetic results driven Self-starter, Independent worker/thinker Goal achiever Customer Service Focused Tech savvy, computer proficient Attention to detail Lifelong learner, committed to continual educational advancement Can take respectful, constructive feedback Ability to do basic/intermediate mathematical concepts (addition, subtraction, multiplication, division, percentages, ratios etc.) Can complete tasks in a timely manner Mon-Thurs 7-5 Fri 8-5
    $28k-42k yearly est. 2d ago

  • Lending Assistant

    River Financial Corporation 4.2company rating

    Administrative assistant job in Huntsville, AL

    FLSA Status: Non-Exempt (Hourly) RB&T Mission Statement: As a trusted partner and friend, River Bank & Trust helps our neighbors and the businesses in our communities to reach their financial goals. The Lending Assistant will assist the Relationship Managers with the processing of both consumer and commercial loan requests, while providing customer support to existing customers. Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions include, but are not limited to the following: * Must be able to efficiently identify all of the customer's needs and excel in referring other products within all of the other lines of business that the bank may offer. This will be done by maintaining knowledge of both personal and business products. * Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect * Provide superior customer service by resolving issues and providing accurate and timely information. * Initial gathering of required information for documentation for loans to ensure timely closings * Process loan payments, payoffs and requested draws * Follow up on past due loans occasionally and clear technical exceptions in a timely manner * Order title work, flood searches, UCC searches, and credit reports, and be able to interpret the reporting results * Request collateral valuation through internal or external sources * Package closed loans to ensure a complete set of documents and supporting information * Work with various professionals to facilitate document prep and loan closing (title companies, attorneys, environmental agencies, etc.) * Be familiar with and follow applicable policies and procedures * Prepare necessary reports for Relationship Managers and management as requested * Occasionally may assist the Customer Service Representatives with the opening /closing of consumer and commercial accounts Minimum Qualifications: * High School diploma or equivalent * 1-2 years of Lending Assistant or Customer Service Representative experience preferred Skills, Abilities & Expectations: * Stay familiar with and follow policy and procedures. * Support Management's decisions and goals in a positive, professional manner. * Stay abreast of regulatory requirements and complete annual compliance training applicable to the position * Ability to apply general accounting knowledge processes (debits, credits, balancing) * Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect * Ability to work in a fast-paced team environment, handle multiple tasks, and prioritize work * Detail oriented and organized * Excellent interpersonal and communication skills * Integrity, discretion, and respect for confidential information are absolutely essential * Willingness to adapt to change * Work within a variety of different software and web applications * Able to prioritize duties and effectively manage time * Analytical and problem-solving skills * Attend work on a regular basis, on time, and withstand varying degrees of stress * Excellent interpersonal and communication skills * Maintaining a professional, business-like appearance and demeanor * Proficiency in Microsoft Office products to include: Word, Excel, and Outlook Physical Demands: This employee will occasionally lift and/or move up to 25 pounds. The employee will regularly sit; talk; hear; and use hands to finger, handle or feel. The employee will occasionally stand; walk; reach with hands and arms; climb and balance; and stoop, kneel, crouch, or crawl. Special vision requirements include close, distant, and peripheral vision; depth perception; and the ability to adjust focus. The noise level in the work environment is usually moderate. The work environment and physical demands are those of a standard retail branch setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Disclaimer: The above information has been designed to indicate the general nature and level of work performed within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Incumbent must attend work on a regular basis, on time, and withstand varying degrees of stress. This position description describes the minimum selection requirements to qualify for the position. Promotion and other employment decisions are based on employer needs, being in good standing, fully competent performance, and other non-discriminatory subjects.
    $22k-29k yearly est. 58d ago

  • Administrative Assistant

    The University of Alabama In Huntsville 4.5company rating

    Administrative assistant job in Huntsville, AL

    The Administrative Assistant for the Department of Mathematical Sciences will ensure that all departmental academic and research activities are proficiently performed, which requires working closely with staff, faculty, students, and various units across campus. Duties/Responsibilities Administrative Support: * Manage department and supervisor calendars. * Maintain department directory of personnel and office assignments. * Process key requests. * Maintain faculty files. * Maintain and organize office and classroom supplies. * Facilitate travel for faculty, staff, students, and seminar/guest speakers. * Monitor computer lab supplies. * Make requests to facilities and other offices for telephone service, furniture moves, surplusing items, and maintenance. * Supervise student office assistants. * Create and/or enter class schedules in Excel with data provided by the Chair. * Coordinate with faculty and order textbooks via online ordering with the bookstore textbook manager. * Assist faculty and students with issues pertaining to classes and other university business. * Assist the department chair in the preparation of various reports or projects as needed (every semester). * Enter and update ePAFs and eLabor Reports for faculty, staff, and student employees (biweekly, each semester, and as needed) and monitor approvals (biweekly). * Assist with preparation and set-up for faculty meetings and department events. Departmental Support: * Organize, attend and take minutes at Departmental meetings. * Maintain documents on Departmental server for faculty and students. * Manage and maintain department operating budget, reconcile to Banner. * Provide support to faculty on interpretation of financial statements. * Distribute monthly budget statements to Principal Investigators. * Perform budget analysis and projections for all department accounts. * Prepare documents and reports for department submission to Board of Trustee reports. * Plan and coordinate site visits for visiting scientists, seminar speaker and candidate interviews. * Coordinate new graduate student orientation. * Work with faculty to update undergraduate and graduate curricula and catalogs. * Create presentation material for student and faculty orientation. * Act as departmental liaison for payroll, travel, purchasing and HR questions. * Create requisitions for all purchase orders regarding departmental activities including research components. * Maintain departmental databases re: alumni, student graduate rates, and programs of study. * Analyze programs of study to schedule courses, preliminary and qualifying exams for graduate students. * Plan and facilitate department outreach and recruiting activities including recruiting booths and receptions at national conferences, open houses, student (retention) activities. * Maintain database of potential students and disseminate departmental information. * Manage faculty recruitment including organizing interviews and preparing material for committees. * Manage class schedules and proactively work with Chair on upcoming course schedules and instructor assignments. * Monitor section enrollment, waitlists, and submit schedule adjustments as directed. * Work with faculty and students to create effective recruitment materials. Graduate Student Support: * Manage submission of programs of study for M.S. and PhD students. * Prepare Graduate Research & Teaching Assistant contracts. * Manage dissertation and thesis approval cycles for graduate students. * Assist with GTA credential forms. * Coordinate new graduate student orientation. * Analyze programs of study to schedule courses, preliminary and qualifying exams for graduate students. Minimum Requirements: * Bachelor's degree or equivalent combination of education and years of experience. * 3-5 years full-time verifiable relevant administrative work experience. * Proficiency with Microsoft Office. * Ability to read and interpret budget statements. * Ability to utilize Google Drive file system. * Excellent communication and interpersonal skills. * Ability to manage multiple concurrent tasks. Desired Qualifications: * Experience in an academic environment. * Proficiency with Banner, Argos, and Degree Works. Published Salary (if available): $42,500 - $46,800 Advertised: Dec 11 2025 Central Standard Time Applications close:
    $42.5k-46.8k yearly 2d ago

  • Lending Assistant

    River Bank & Trust 4.2company rating

    Administrative assistant job in Huntsville, AL

    Job Description Lending Assistant FLSA Status: Non-Exempt (Hourly) RB&T Mission Statement: As a trusted partner and friend, River Bank & Trust helps our neighbors and the businesses in our communities to reach their financial goals. Position Summary: The Lending Assistant will assist the Relationship Managers with the processing of both consumer and commercial loan requests, while providing customer support to existing customers. Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions include, but are not limited to the following: Must be able to efficiently identify all of the customer's needs and excel in referring other products within all of the other lines of business that the bank may offer. This will be done by maintaining knowledge of both personal and business products. Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect Provide superior customer service by resolving issues and providing accurate and timely information. Initial gathering of required information for documentation for loans to ensure timely closings Process loan payments, payoffs and requested draws Follow up on past due loans occasionally and clear technical exceptions in a timely manner Order title work, flood searches, UCC searches, and credit reports, and be able to interpret the reporting results Request collateral valuation through internal or external sources Package closed loans to ensure a complete set of documents and supporting information Work with various professionals to facilitate document prep and loan closing (title companies, attorneys, environmental agencies, etc.) Be familiar with and follow applicable policies and procedures Prepare necessary reports for Relationship Managers and management as requested Occasionally may assist the Customer Service Representatives with the opening /closing of consumer and commercial accounts Minimum Qualifications: High School diploma or equivalent 1-2 years of Lending Assistant or Customer Service Representative experience preferred Skills, Abilities & Expectations: Stay familiar with and follow policy and procedures. Support Management's decisions and goals in a positive, professional manner. Stay abreast of regulatory requirements and complete annual compliance training applicable to the position Ability to apply general accounting knowledge processes (debits, credits, balancing) Assuring customer service is top priority whether internally or externally; treating customers and employees professionally, with courtesy and respect Ability to work in a fast-paced team environment, handle multiple tasks, and prioritize work Detail oriented and organized Excellent interpersonal and communication skills Integrity, discretion, and respect for confidential information are absolutely essential Willingness to adapt to change Work within a variety of different software and web applications Able to prioritize duties and effectively manage time Analytical and problem-solving skills Attend work on a regular basis, on time, and withstand varying degrees of stress Excellent interpersonal and communication skills Maintaining a professional, business-like appearance and demeanor Proficiency in Microsoft Office products to include: Word, Excel, and Outlook Physical Demands: This employee will occasionally lift and/or move up to 25 pounds. The employee will regularly sit; talk; hear; and use hands to finger, handle or feel. The employee will occasionally stand; walk; reach with hands and arms; climb and balance; and stoop, kneel, crouch, or crawl. Special vision requirements include close, distant, and peripheral vision; depth perception; and the ability to adjust focus. The noise level in the work environment is usually moderate. The work environment and physical demands are those of a standard retail branch setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Disclaimer: The above information has been designed to indicate the general nature and level of work performed within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job. Incumbent must attend work on a regular basis, on time, and withstand varying degrees of stress. This position description describes the minimum selection requirements to qualify for the position. Promotion and other employment decisions are based on employer needs, being in good standing, fully competent performance, and other non-discriminatory subjects.
    $22k-39k yearly est. 28d ago

  • Scrub Assistant, Full Time, 1st Shift

    HH Health System 4.4company rating

    Administrative assistant job in Decatur, AL

    Demonstrates through behavior Decatur Morgan Hospital's mission, vision and values. Additionally, the unit clerk/scrub technician under the direct supervision of the licensed nurse performs various duties to assist in care of patients. These duties include, but are not limited to, transcribing physician orders, answering and dispatching patient calls, answering the telephone and transferring calls to the appropriate personnel, maintaining supply inventories, office equipment, and overall order and organization of the nurses station, performing first scrub procedures in the Delivery OR and assistant roles at a vaginal delivery. Responsibilities Key Responsibilities and Essential Functions: 1. Prepares sterile field with instruments, supplies, etc., needed for procedures and able to pass to surgeon intraoperatively. 2. Maintain principles of technique, infection control, and patient safety. 3. Ability to understand and retain instructions easily and quickly. 4. Prepare for surgical cases daily by pulling cases, stocking rooms, and opening sterile field. 5. Ability to identify all instruments and sets used for surgical cases. 6. Work with efficiency and speed. 7. Knowledgeable of sterilizer equipment and documentation. 8. Ability to scrub all types of cases and take call for emergency cases. 9. Follows instructions, adaptable to change, accountable. Qualifications Minimum Knowledge, Skills, Experience Required: Uses common sense and special medical skills to care for the sick Understands technical information from supervisors, charts, reference books, manuals and labels Uses eyes, ears, hands and fingers with skill Acts quickly in an emergency, rendering appropriate life-saving measures Communicates with people Change from one duty to another frequently Follow and/or give precise instructions Records and interprets information accurately Reasoning, Mathematical and Language Development are indicative of the general level of development required to do this job. Some, but not necessarily all, areas mentioned in this section will be included in this job. Reasoning Development: Apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form. Deal with problems involving several variables in or from standardized situations. Mathematical Development: Add and subtract two digit numbers. Multiply and divide 10's, and 100's by 2,3,4,5. Perform the four basic arithmetic operations with coins and as part of a dollar. Perform operations with units such as cup, pint, and quart; inch, foot, and yard; or ounce and pound. Reading: Read and understands instructions, safety rules, etc. Speaking: Speak with poise, vice-control, and confidence, using correct English and well-modulated voice. RELATIONSHIPS TO DATA, PEOPLE AND THINGS: Data: Compiling: Gathering, collecting and classifying information about data, people or things. Reporting and/or carrying out a prescribed action in relation to information is frequently involved. People: Speaking, hearing, talking with people to convey or exchange information. Includes giving directions to staff, patients, families and/or visitors. Things: Manual dexterity: Use of body members or special devices to work, and perform functions pertinent to accomplishment of job assignment. Education: High school graduate or GED. Certification: Current BLS required Experience: Previous experience in clerical or receptionist position helpful. Previous experience in scrub role helpful. Hospital experience and knowledge of medical terminology preferred, but not required.
    $21k-28k yearly est. Auto-Apply 42d ago

Learn more about administrative assistant jobs

How much does an administrative assistant earn in Madison, AL?

The average administrative assistant in Madison, AL earns between $22,000 and $39,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average administrative assistant salary in Madison, AL

$29,000

What are the biggest employers of Administrative Assistants in Madison, AL?

The biggest employers of Administrative Assistants in Madison, AL are:
  1. Sanmina
  2. The Orthopaedic Center
  3. Blue Origin
  4. IGNITE Rockford
  5. Security Finance
  6. The University of Alabama in Huntsville
  7. Lockheed Martin
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