Administrative assistant jobs in Madison, WI - 133 jobs

Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support * Process customer SPIFFs and support expense/reporting activities. * Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. * Assist senior management with administrative tasks, reporting, and special projects. * Order food for office lunches, meetings, and special events. * Maintain and update CRM contact records. * Help with monthly commission calculations and distribute reports. * Serve as liaison between Jaeckle Distributors and our HR support partner. * Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support * Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. * Distribute brochures and hard-copy materials to field sales. * Pick and prepare labels for field sales as requested. * Assemble and distribute new customer welcome packets. * Order paper, office supplies, and conference room beverages for the Madison office. Requirements What Makes You a Great Fit * Strong proficiency in Microsoft Excel. * Highly organized with excellent follow-through and attention to detail. * Professional, reliable, and responsive. * Ability to balance multiple priorities in a fast-paced environment. * Team-oriented with a positive, people-focused approach. * Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

Current Madison College employees must apply to the internal career site by logging into Workday Application Deadline: Salary Information: $22.51-$26.30 For current employees, pay may not be restricted to the posted range and will be set in accordance with the Madison College Compensation Manual guidelines for internal salary placement. Department: School of HPS_Operations Job Description: The School of Human and Protective Services is seeking a part-time Administrative Assistant to support its fire services program. This role provides essential administrative, operational, and program coordination to ensure fire service testing runs smoothly, accurately, and in compliance with state and international testing and accreditation standards. The Administrative Assistant manages key functions such as scheduling, documentation, test administration, and workflow coordination for both written and practical fire service examinations. By performing these critical processes, this position helps ensure consistent, efficient test delivery and allows the Manager to focus on higher-level program oversight and operational leadership. Position Details: Expected Progression: This position includes an expected progression plan. Upon meeting departmental criteria, you will be eligible to receive a $1.00 per hour increase. Benefits: Part time staff are eligible for limited benefits including paid time off. Schedule: This position works 20 hours per week. The work schedule is flexible within core hours of 7:00 a.m. - 5:00 p.m., Monday-Friday; however, during testing periods, specific shifts-including evenings and weekends-are required. This position works onsite at the Truax campus, with some opportunity for hybrid work. Hybrid schedules are subject to change based on college policy. Madison College believes every team member brings unique perspectives and experiences that enhance our ability to understand and engage with the world, tackle challenges, and develop innovative solutions. Come be part of our great team! This position will be open until filled, with a first consideration date of January 25, 2026 at 11:59 pm. After this date, the recruitment may close without further notice. Interested applicants are encouraged to apply as soon as possible. Required documents (2): Resume Cover Letter *Failure to include these documents by the first consideration date will RESULT IN THE DISQUALIFICATION OF YOUR APPLICATION. Accountabilities: Coordinates logistics for meetings, events and trainings including scheduling, communication, materials preparation and on-site or virtual support to ensure smooth and efficient operations. Provides administrative support for department operations including calendar coordination, and document preparation to facilitate day-to-day functionality. Prepares, reviews and maintains a variety of reports, records and data using college systems and tools to support operational accuracy and reporting needs. May support onboarding processes for faculty, staff, and student employees by facilitating communication, gathering documentation, and ensuring compliance with procedures. Provides customer service and frontline support to students and external partners by answering inquiries, resolving issues and referring questions as appropriate. Exercises independent judgment to solve routine problems, prioritize tasks and improve administrative processes to enhance efficiency and support unit goals. Other duties based on experience and knowledge. Knowledge, Skills & Abilities: Knowledge of administrative procedures, scheduling practices and record-keeping standards. Knowledge of or ability to quickly learn, scheduling systems, academic processes and institutional policies. Skill in using administrative software and databases. Ability to apply standardized procedures, policies and guidelines across administrative and academic functions. Ability to manage multiple processes, meet deadlines and maintain accuracy in a fast-paced environment. Ability to exercise independent judgment and problem-solving on routine problems. Skill in engaging positively with all populations and communities, contributing to a safe and inclusive learning and work environment. Skill in effectively and respectfully communicating with others. Preference given to those applicants with knowledge of Fire Service. Minimum Requirements: Education: Associate degree or equivalent additional relevant work experience Experience: 1-2+ years relevant work experience Madison College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you are experiencing application issues, please contact us at the Talent Acquisition email ************************* or HR hotline **************. To ensure that emails from us regarding your application do not go to your spam folder, please add the @madisoncollege.edu domain as a safe sender in your email. Madison Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities. Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation. Admissions criteria vary by program and are available by calling our Enrollment Office at ************** or ************** Ext. 6210. The following person has been designated to coordinate Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973 and to handle inquiries regarding the college's nondiscrimination policies: Lisa Muchka, Director, Civil Rights and Compliance, 1701 Wright Street, Madison, WI 53704 **************

Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram. Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs. Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices) Possible travel -package pick-ups and drop-offs via USPS, UPS, and FedEx and food orders as needed Provide reception coverage. Greet clients, answer office phones, receive and deliver documents to clients. Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. Schedule meetings and appointments. Schedule and prepare conference rooms. Assist with onboarding tasks and workspace readiness Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks) Additional responsibilities as needed Qualifications High School Diploma required 1 to 3 years relevant experience required Proficiency in Microsoft Office suite Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred Excellent customer service and client focused skills Excellent organizational skills and ability to manage through competing priorities Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors Ability to work independently to follow directions and procedures Ability to work overtime and weekends as needed Capable of safely lifting up to 25 lbs as needed

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Geography/Anthropology and Geology/Environmental Science Department AssistantJob Category:University StaffEmployment Type:RegularJob Profile:Department AssistantJob Duties: POSITION: One full-time (1.0 FTE - 40 hours per week) university staff position is available in the Departments of Geography & Anthropology and Geology & Environmental Studies with an estimated start date of August 2025, or as soon after as possible. The official title of this position is Department Assistant (AD085 salary grade 18). This is an expected-to-continue assignment which requires a six-month probationary period. The expected hourly hiring salary will be $18/hour. Full UW-System benefits apply. This position reports to both the Chair of the Department of Geography and Anthropology and to the Chair of the Department of Geology and Environmental Science. MINIMUM QUALIFICATIONS: Demonstrated flexibility in managing responsibilities, ability to take initiative and multitask, strong teamwork skills, excellent communication skills, and strong organizational abilities. Demonstrated operational knowledge of MS Office Suite, including MS Outlook, MS Excel, and MS Word. Demonstrated knowledge of standard office operations, including the ability to handle time-sensitive and confidential information. Ability to coordinate departmental events and supervise student workers. Ability to monitor program expenditures, verify accuracy of financial transactions, and maintain an accurate file of financial records for review, including credit card logs and receipts. PREFERRED QUALIFICATIONS: Experience using campus computer systems, such as BP Logix, Canvas, Qualtrics, TAM, Athena, SharePoint, ShopUW+, Gold for Blugolds, and PeopleSoft. Experience with university policies and procedures related purchasing, payroll, and travel arrangements; and managing textbook orders through the University Bookstore. Experience working with other campus units, including, but not limited to, other colleges, Purchasing, Registration/Scheduling, Admissions, University Foundation, Business Office, University Bookstore, Academic Affairs, and Facilities. DUTIES: A. Administrative Coordination (30%, Ongoing) A1. Serve as the primary point of contact (representing the department) for faculty, students, guests, visitors, and other university personnel. Act as an intermediary to connect audiences with appropriate resources regarding operations, policies, programs, and activities. Respond to administrative deadlines and requests for information in a timely manner. A2. Gather and prepare data for supervisor to make decisions that affect the department. Organize and manage administrative workflow and functions, developing and implementing methods to improve maintenance of records related to department operations according to established policies and procedures. Independently analyze and evaluate their effectiveness to enhance efficiency and resolve operational situations based on current outcomes in consultation with supervisor. A3. Protect confidentiality of personnel and student information within the department in accordance with university policies and schedules. This includes activities associated with faculty recruitment, maintaining and distributing personnel evaluation files, and training LTE and work study personnel to maintain confidentiality. A4. Advise supervisor with administrative tasks associated with personnel management and personnel recruitment as required. A5. Serve as liaison between department and Dean's office including (but not limited to) topics related to course information, departmental budget, faculty/instructional staff recruitment, and visiting scholar appointments. Additionally, serve as a liaison with other campus offices. B. Financial Organization (30%, Ongoing) B1. Develop and maintain operating budget records involving state funding, university Foundation accounts, trust funds, and/or gift accounting. Monitor all accounts, keeping an accurate file of financial records for review. Communicate with appropriate entities to access funds available for departmental needs. May assist in the coordination of departmental budget projections, advising supervisor on funding guidelines. B2. Utilize university budget database to track funding and expenditures, confirm balances, and reconcile with at least monthly accounting reports. Verify accuracy of all financial transactions. In consultation with supervisor, approve and assign expenditures to appropriate fund accounts to maintain solvency. Prepare and process monetary transfers when needed. Help supervisor and/or other department personnel with account balance awareness. B3. Provide guidance and general overview of financial procedures to department personnel. Assist faculty and staff with purchasing, grant funding, travel, and reimbursement. Make purchases on behalf of personnel without university cards and coordinate reporting for those with cards. B4. Establish work eligibility for any student employees and then prepare and process documentation. Help students identify necessary forms for employment, directing them to Human Resources for final approval into payroll. May assist in supervisory duties and operational guidance for various student employees as needed per university standards. Review and approve time sheets. B5. Maintain inventories for the department, utilizing and coordinating procurement cards or other means for supplies, services, and travel. This includes product ordering, tracking and receiving, and routing orders as appropriate. Follow university policies and procedures for surplus of items that are no longer in use. B6. Support department personnel and students to arrange university related travel. Facilitate travel arrangements for visiting scholars and guests. Ensure that travel reports and reimbursements follow university policies and guidelines, preparing and auditing as appropriate. Connect with campus resources to answer travel-related questions. B7. Assist Department with managing associated University Foundation accounts and associated activities. C. Program Management (20%, Seasonal) C1. Maintain current records of majors and minors, assisting with any change requests. Utilize student databases to compile and distribute statistical data each semester or as requested. Independently compile data for annual reports and/or departmental reviews. C2. Assist with and coordinate course schedules each term. Enter course data into the university's registration system. C3. Monitor student registration activities, process enrollment permissions and forms, and manage advisor assignments. Assist advisors with registration procedures. Advise supervisor of class size limits and closures. C4. Advise students on course availability, prerequisites, and content. Answer questions regarding these as well as regarding the program and registration process, redirecting students to advisors as appropriate. C5. Manage textbook inventory and the rental/purchase ordering process in coordination with University Bookstore. C6. Assist with annual scholarships and awards including record maintenance, collaboration with scholarship committee, correspondence to donors and student recipients, and preparation of student awards. Arrange receptions for students, department personnel, and donors. C7. Organize student evaluations for each course every semester in accordance with department evaluation plans. Gather and distribute data to individual instructors after grades are posted, maintaining confidential records for supervisor and personnel committees. C8. Assist with recruitment procedures, organizing incoming application materials and preparing any correspondence when needed. Utilize weekly accepted student reports to generate letters to prospective students. C9. Support department documentation of alumni, including graduate school and job placement information, achievements, and contact information. C10. Arrange for reserving long-term rental vehicles. C11. Work with the UWEC Parking Office to obtain/coordinate parking permits for rental and department vehicles. C12. Help students to complete driver authorization forms and maintain authorized driver lists for courses, as necessary. D. University Engagement (20%, As Needed) D1. Assist in the organization of department programming such as conferences, workshops, or other professional meetings and events on campus. Arrange scheduling of spaces and catering as appropriate. D2. Maintain official departmental webpages and social media accounts as needed. Assist with any promotion of events, courses, and personnel and student achievements through appropriate means. D3. Support departmental student organizations with clerical assistance and information when requested. May instruct students on how to use scheduling programs. D4. Maintain common departmental spaces and equipment. Coordinate with campus services for necessary maintenance as requested by department personnel. Submit work orders and follow up for completion. D5. Be an active participant in following applicable safety rules and regulations. Maintain current records of safety documentation as needed. D6. Utilize professional development opportunities (e.g., trainings, workshops, meetings, etc.) to increase competencies in Equity, Diversity, and Inclusivity; remain current in university policies and procedures; and expand expertise with various technologies. UNIVERSITY and EAU CLAIRE COMMUNITY: UW-Eau Claire, an institution of approximately 11,000 students and 1,400 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. APPLICATION PROCEDURE: Applications are submitted electronically. Please follow instructions found on the following Web site: ********************************************************* . You must create an account and login before you can apply.) Please attach the following in PDF format. Letter of application Resume Names and contact information for three references. Direct requests for additional information to: Barb Hanson, Human Resources at ***************** . To ensure consideration, completed applications must be received by August 8, 2025. However, screening may continue until the position is filled. The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. Key Job Responsibilities: Coordinates projects and program components including, scheduling and logistics, unit workflow, and identifies areas for process improvements Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures Serves as a primary point of contact for the department May provide operational guidance and training on day-to-day activities of student workers and program staff Monitors the department, unit or program budget and expenses, and may assist in the development of program budget and projections Identifies, troubleshoots, and resolves problems regarding technical systems and programs related to department operations Department:Compensation:Required Qualifications:Preferred Qualifications:Education:How to Apply:Contact Information:Special Notes:INSTITUTIONAL OVERVIEW UW-Eau Claire, an institution of approximately 9,000 students and 1,200 faculty and staff, is consistently recognized as a top comprehensive university in the Midwest and is widely known as a leader in faculty-undergraduate research and study abroad. We strive for excellence in liberal education and select graduate and professional programs through commitment to teaching and learning and dedication to our core values of diversity, sustainability, leadership, and innovation. To learn more about UWEC, visit ************************************************************** . The City of Eau Claire, situated at the confluence of the Chippewa and Eau Claire rivers, is at the center of a metropolitan area of approximately 100,000 people located 90 miles east of Minneapolis/St. Paul. The area features beautiful parks and trails, strong public schools, a vibrant arts scene and local food culture, and abundant recreational opportunities. ADDITIONAL INFORMATION The university reserves the right to contact additional references with notice given to the candidates at an appropriate time in the process. Employment will require a background check. Employment will also require you and your references to answer questions regarding past conduct related to sexual violence and sexual harassment. The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7). The UW-Eau Claire Police Department is dedicated to maintaining a safe and secure environment for learning and working. Although crime at the University of Wisconsin-Eau Claire is limited, the University Police want students, faculty and staff to be aware of crime on campus and the area surrounding the campus. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal law that requires colleges and universities to disclose annual information about campus crime. Visit Campus Security and Fire Report. Also visit our Campus Security Authority(CSA) policy. EEO STATEMENT Qualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Responsible for completing daily office activities of the feed location. Perform excellent customer service, assist with taking orders, billing, inventory, and all other daily tasks of the feed office. Duties & Responsibilities: * Take incoming phone calls and provide exceptional customer service via phone and in store. * Enter all incoming ingredients into the system with cost. * Make feed tags (changes or new) for medication , minerals, etc. * Make monthly inventory adjustments. * Prepare and complete feed billing. * Respond to customer and employee emails as required. * Distribute incoming mail to necessary recipients. * Manage inbound and outbound grain shipments for customers coming across the truck scale. Grade grain and record test data such as weights, daily inputs, and verification of accuracy. * Complete housekeeping duties to maintain office cleanliness. SDS (Scheduled Delivery System) Coordinating: * Effectively promote and aid in implementation of United Cooperatives' scheduled delivery system (SDS). Take orders for delivery, educate customers and prospects on the value, and use of SDS, coordinate with SDS truck driver on customer needs and expectations, build and grow SDS database and data sheets for use in sales efforts by SDS phone marketers. Fill in for SDS phone marketer as needed.

Job Description Employment Type: Full-Time / Entry Level About the Role: We are seeking a creative and motivated Event and Brand Assistant to support our marketing and brand activation team. This position is ideal for someone who enjoys event coordination, brand promotion, and working in a fast-paced, collaborative environment. The Event and Brand Assistant will help plan, organize, and execute events and campaigns that strengthen our brand presence and connect with our audience. Key Responsibilities: Support brand managers in coordinating promotional activities and product launches. Represent the brand at events, ensuring a professional and engaging customer experience. Help manage event logistics including inventory, setup materials, and vendor coordination. Contribute to creative brainstorming for campaigns, displays, and brand strategies. Capture event photos, videos, and feedback to support marketing reports and social media content. Maintain brand consistency across all materials and event presentations. Provide administrative and coordination support to the marketing team as needed. Qualifications: High school diploma or equivalent; college degree in Marketing, Communications, or a related field preferred. Excellent communication and interpersonal skills. Strong organizational skills with attention to detail. Ability to multitask and work in dynamic environments.

This position serves primarily as executive assistant to the Provost and Dean of the College for Academic Affairs. This position performs complex administrative work dealing with a wide variety of situations involving the clerical, administrative, and operational functions of the office and requires a high degree of individual judgment and initiative with minimal instruction or supervision. The ability to communicate effectively with students, faculty, staff, and others is essential. Academic Affairs has responsibility for developing and evaluating academic programs and staff, guiding academic planning and faculty initiatives, and ensuring effective collaboration between the academic program and student life. Schedule: Full-Time: 10 months Part-Time: 10 weeks during the summer Benefits: Year-round benefits. Characteristic Duties and Responsibilities: Provost's Office Accounts Management Manages Academic Affairs accounting, including approving credit card statements and expense reimbursements for faculty and academic staff reporting to the provost; archives and tracks expenditures, as appropriate. Assists faculty with agreements/contracts for outside vendors, adding provost's signature as needed, and with related requests for payments for outside vendors, as needed. Provost's Office Event Management Organizes and coordinates all Academic Affairs activities and events, including the annual Faculty/Staff Recognition Party and Honors Day awards ceremony. Associated duties include coordinating event setup, catering, logistics, print/online materials, and support with other campus offices, as needed; executing event communications with the campus community; in collaboration with the Advancement Office, managing the selection processes for numerous student awards and collecting recipient details; tracking individual award budgets and coordinating fund disbursement; managing post-award disbursement and alumni notifications. managing the selection processes for the Underkofler award and Kang prizes. Management of these events demands precision, multitasking, and cross-department coordination to ensure a seamless event and celebratory experience for recipients and all in attendance. General Provost's Office Management Assists in Academic Affairs communications. Manages Provost's calendar and makes travel arrangements, as needed. Assists with external reviews of departments and programs, as needed. Assists department chairs with lodging and travel arrangements for faculty search candidate visits, as needed. Manages committee elections and appointments process, including form management, verifying eligibility, managing mailings, and maintaining accurate voter lists. Works with the Faculty Status & Performance (FS&P) Committee and other campus offices to confirm appointments. In consultation with the provost and major committees, constructs and distributes Academic Senate agenda and materials, attends Senate meetings, and takes and produces minutes. Attends and provides technical support for the Learning & Teaching Committee of the Board of Trustees. Takes and produces minutes. Assists the Provost in managing student appeals and honors term applications. Manages the Academic Affairs website. Updates the Administrative Policy Manual (APM) regarding Academic Affairs matters, as needed. Serves as Academic Affairs Support Staff Liaison (coordinating events/answering questions/fielding concerns). Manages office needs; responds to phone, email, and written communications. Performs similarly related duties as assigned Credentials and Experience: Preferred Bachelor's degree or equivalent experience and training. Minimum of three years of progressively responsible administrative experience. Knowledge, Skills, and Abilities: Computer literacy and accounting/budgeting knowledge essential; database knowledge preferred. Proficiency creating and managing spreadsheets and analyzing data. Commitment to developing, and contributing to, a work environment welcoming to people with diverse backgrounds, identities, and experiences. Understanding of and commitment to the mission and goals of a liberal arts education. Advanced computer skills required, including experience with Google Workspace, Microsoft Windows, and Office systems. Ability to effectively prioritize, plan, and organize multiple tasks and projects and meet deadlines using diplomatic and organizational skills and a good memory. Exceptional ability to communicate effectively, both in writing and orally, with a wide variety of constituencies, including trustees, faculty, staff, students, and the public. Knowledge of office accounting. Ability to take initiative, think critically, and solve problems. Excellent interpersonal skills. Adept at listening, anticipating, and responding to the needs of individuals and programs. Ability and commitment to maintaining confidentiality as it relates to salary and personnel information. Strong attention to detail in all areas of work including proofreading and project follow-through. Ability to work independently with minimal oversight. Dedicated to teamwork in assisting fellow staff members. Flexibility and willingness to adapt to changing activities, expectations, and responsibilities. **Physical Requirements: This position is located on the third floor, and the employee must be able to travel between floors multiple times per day. Please note that restrooms are located on a different floor. The employee must also be able to lift and carry items weighing up to 20 pounds. The intent of this is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description. The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description.

PROJECT ASSISTANT Position: Full-Time | Monday-Friday | 8:00 AM-5:00 PM| Madison Branch - In Office Required Education: High School Diploma or GED Benefits: Health, Dental, Vision, Life Insurance, Long-Term/Short-Term Disability, Accident Insurance, Critical Illness Insurance, ID Theft Protection, 401(k) Plan with Company Match Position Overview The Project Assistant provides essential support to the project management team by coordinating administrative tasks, maintaining project documentation, and assisting with pricing, scheduling, and communication needs. This role ensures Division 8 project workflows are organized, efficient, and accurate. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Duties & Responsibilities * Review pricing requests (including narratives, plans, and specifications) and provide the project management team with a consolidated list of changes. * Draft and send project welcome emails to customers within the time frame established by the Project Manager. * Review meeting minutes and schedule updates from the General Contractor, communicating any changes to the project management team. * Monitor email frequently throughout the day to stay current and prevent delays in communication. * Submit hardware packaging requests for all new projects within the time frame outlined by the Project Manager. * Review and properly save returned shop drawings, providing the project management team with detailed lists of changes and open items. * Review the team's project timeline regularly, communicating upcoming quote expiration dates, deadlines, required deliverables, and any potential risks. * Perform general administrative tasks as needed to support the project management team. Minimum Qualifications * High School Diploma or equivalent * Proficiency with computer software and administrative tools * Strong organizational skills with the ability to multitask and prioritize * Exceptional accuracy and attention to detail * Strong work ethic, sense of urgency, and ability to meet strict deadlines * Excellent interpersonal and communication skills

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Job DescriptionDescription: We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: U.S. Army Reserve (USAR) Army National Guard (ARNG) U.S. Navy Reserve (USNR) U.S. Marine Forces Reserve (MARFORRES) U.S. Coast Guard Reserve (USCGR) Air National Guard (ANG) U.S. Air Force Reserve (USAFR) Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance. Requirements: Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Job DescriptionSalary: Pemberton Personal Injury Law Firm Baraboo, WI Named 2025 Best Places to Work: Law Firms! About the Role: Pemberton Personal Injury Law Firm is seeking an Administrative Personal Assistant to support our CEO while helping keep our office running smoothly. This role is perfect for a highly organized, professional, and adaptable individual who thrives in a fast-paced, mission-driven environment. You will balance personal support for the CEO with office-wide assistance, playing a key role in keeping the firm efficient and effective. What Youll Do: Support the CEO with daily scheduling, email and call management, meeting prep, and follow-ups. Assist with personal tasks such as running errands or coordinating meals to maximize the CEOs time. Provide flexible office support during busy periods, including reception coverage, clerical tasks, and coordinating workflow. Prepare and organize reports, documents, and meeting materials. Attend occasional business or community events as a professional representative of the firm. Who You Are: Organized, proactive, and able to manage multiple priorities with accuracy. Comfortable supporting both professional and personal tasks. Confident, professional, and adaptable when priorities change. Trustworthy and discreet with confidential information. Eager to grow and contribute in a collaborative, high-performing team environment. Qualifications: Prior experience as an administrative or personal assistant, office coordinator, or similar role preferred. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, or other office software. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and holidays Professional, supportive, mission-driven work environment Work Location & Schedule: Full-time, 40 hours per week On-site in Baraboo, WI How to Apply: Please submit your resume to: Jacob Hooker, Human Resources Manager *********************

PART TIME ADMINISTRATIVE ASSISTANT I-FIRE DEPARTMENT The City of Watertown is looking for a part time administrative assistant with a team player attitude to support the operations in the Fire Department. Applicants will be responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers. Candidates will work semi-independently and under general supervision. This position provides support by serving as the first point of contact for callers and visitors, managing phones, inquiries, mail, and email, and directing information to the appropriate staff. Responsibilities include maintaining databases and filing systems, scheduling appointments and calendars, preparing correspondence, reports, and meeting notes, operating office equipment, and completing forms and information searches in accordance with department procedures. See the full job description below. Required Knowledge, Skills and Abilities: High School diploma required. Post high school course work in office administration, business, or accounting desired. Three years of experience in a professional office position required. Experience to include use of computer software, word-processing and spreadsheet programs and an equivalent combination of education, experience, and training that provides the following knowledge, skill, and ability. Application Process: Apply online at ******************************************** Timeline: Application Deadline: Friday, January 30, 2026 4:00 pm. Oral Interview: Week of February 16, 2026 Projected start date March 2026 Starting compensation $20.75, DOQ.This is a partial-benefitted, part time position with scheduled hours of 10:00am-2:00pm Monday through Friday. Email complete packets or questions to *********************** Equal Opportunity/Affirmative Action Employer, Employment based on Pre-Employment Drug & Alcohol Testing Job Posted by ApplicantPro

Why Work for Cress Funeral & Cremation Service - East Washington? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Updates Timekeeping system as employees fill out missed punch log. * Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for payment. * Researches invoices and resolve any issues or discrepancies. * Receives and records payments from client families. * Schedules appointments for the business. * Composes and types correspondence as needed. * Compiles and reports on statistical data as required by the business. * Inputs data into operating system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Scans, copies and prints as needed. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. * Special projects and other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High school diploma or equivalent combination of education and experience preferred. * Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Ability to read, write, and speak English fluently. Bilingual is a plus. * High degree of overall computer proficiency. * High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Proficiency with multi-line phone systems and general office equipment. * Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. * Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. * Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. * Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. * Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. * This position may also require reaching, pushing, and pulling. * Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Rock County, Wisconsin (pop. 160,420) is seeking applicants for the position of Assistant to the County Administrator. Rock County is located in South Central Wisconsin along the Illinois border. Janesville, Wisconsin (pop. 63,588) is the county seat. Janesville is located on the I39/90 corridor forty miles south of Madison, seventy-six miles west of Milwaukee and about two hours from Chicago. Position Summary This is a high-level position who supports the County Administrator in managing key county operations, overseeing projects, developing policy, handling confidential matters and ensuring efficient departmental coordination. The individual in this position, manages the County's community relations and outreach programs, meeting logistics and special projects as assigned by the County Administrator. Salary Information Salary range is $122,444.80-$122,428.80 annually, salary is negotiable. We offer a robust set of benefits to our eligible employees that includes health, dental and vision insurance as well as deferred compensation, flexible spending, employee assistance program, a retirement plan through the Wisconsin State Retirement System (WRS)*, life insurance through the Wisconsin State Retirement System as well as several voluntary benefits the employee can participate in. Additionally, employees enjoy a generous vacation and paid holiday schedule. * Participation in the Wisconsin State Retirement System (WRS) is required for all county government employees dependent on the number of hours they work in a year and includes an employee pre-tax contribution. Job Details * Sit for extended periods of time. * Extensive keyboarding and viewing of a computer monitor * Dexterity sufficient to type, answer a telephone and use a 10-key calculator * Vision sufficient to read a computer monitor and written documents * Requires minimal lifting, occasionally up to 20 lbs. * Auditory ability sufficient to hear and interpret speech in a standard meeting setting. * Ability to speak to be heard. * Ability to drive standard automobiles. Qualifications * Bachelor's degree from an accredited college of university with major course work in public administration, public relations, business administration or a related field (Master's Degree Preferred); * Minimum of five years of progressively responsible experience in local government * Supervisory experience preferred. * Must possess and maintain a current unrestricted (not due to corrective lenses) driver's license and auto insurance pursuant to the Rock County Administrative Policy and Procedure 5.02 and 5.27. How To Apply To apply, please submit a completed County application online at ****************** Questions can be directed to Rock County Human Resources, 51 S. Main Street, Janesville, WI 53545; **************. Deadline to Apply The deadline for application submission is January 29, 2026.

ADMINISTRATIVE ASSISTANT - Woodman's Sports & Convention Center Sports Facilities Management, LLC DEPARTMENT: ADMINISTRATION REPORTS TO: GENERAL MANAGER STATUS: PART-TIME (NON-EXEMPT) ABOUT THE COMPANY: Woodman's Sports & Convention Center is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Janesville, WI. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth. Woodman's Sports & Convention Center is managed by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun. SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us. POSITION SUMMARY: The Administrative Assistant will provide support to the growth initiatives of the facility. This position will be coordinating, facilitating, and/or performing a variety of administrative and support tasks. This position will also serve as an administrative point of contact for internal/external Team Members, guests, and clients. ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: * Support the General Manager with coordination of booked events and any other administrative support requested * Some Data Entry and accounting work as assigned * Provide administrative support for the Office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquires as appropriate * Assist in the planning and preparation of meetings, conferences, and events including meeting room cleanliness, refreshments, and supplies * Maintain and update various informational resources * Greet visitors/clients to the office in a positive warm and welcoming professional manner * Primary point of contact for all office activity and direction regarding office procedures and materials * Responsible for managing office workflow and directing inquiries & visitors to the proper departments * All additional duties assigned by management MINIMUM QUALIFICATIONS: * 2 years' experience in general office administration preferred * Accounting experience preferred * Highly professional, organized and detail oriented * Must have excellent customer service skills * Solutions oriented approach * Excellent written and verbal communication skills * Proficient with Microsoft Office Suite programs such as Outlook, Microsoft Word, Excel, and PowerPoint * Experience in Events preferred * Ability to take ownership of special projects and tasks with little supervision WORKING CONDITIONS AND PHYSICAL EFFORT: * Working environment is fast paced * Must be able to lift and/or move up to 25 pounds infrequently * Limited exposure to physical risk * Limited physical effort required * Work is normally performed in a typical interior/office work environment

CITY OF JANESVILLE DIVERSITY STATEMENT: The residents of Janesville choose this community, not just as a place to live, but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place". OBJECTIVE: Under general supervision of the Economic Development Director, this position performs varied and complex administrative support to the Economic Development Office. The Administrative Assistant applies advanced clerical and customer service skills in support of the efficient operations of the Economic Development Office. This position also assists with the administration of various development initiatives, research projects, and promotional materials. RELATIONSHIPS: Reports to: Economic Development Director. Has regular work contact with appointed Department, Division, and Office Heads, City employees, developers, vendors, business representatives, contractors local bank representatives, realtors, outside governmental agencies, and the general public. Supervises: None ESSENTIAL DUTIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provides general clerical and administrative support duties as requested and directed by supervisor; provides general Economic Development information; answers telephones; screens and refers callers to appropriate employee or department; tracks action items and project updates. * Establishes and maintains files, records, and correspondence, including meeting materials and notices; prepares meeting minutes for the Janesville Innovation Center, assists the Joint Review Board, and Downtown Revolving Loan Fund. * Composes, drafts, and edits a variety of correspondence, reports, forms, memoranda, and other materials, creates PowerPoint presentations, ordinances, technical reports, and other related materials as requested; reviews written material produced by others to assure accuracy at the direction of the Economic Development Director and Coordinator, as necessary. * Assists in the preparation of reports, grant applications, certifications, and other federal and state requirements for grant programs or budgeting, including quarterly reports for the appropriate agency; gathers research material and information for special projects, as necessary. * Provides support for the planning, organization and implementation of City sponsored meetings, workshops, dinners, tours, and similar events; attends meetings at the request of the Economic Development Director. * Assists with office budget preparation; conducts accounts payable processing, creates purchase orders, requests job numbers, submits billing requests, processes contractor and vendor pay requests, enters, and reviews invoice batches for approval. * Assists with the development of various marketing materials, including website management, notices, flyers, brochures, information booth materials, and other materials about Office programs and services. * Maintains accurate records, agreements with Register of Deeds, receipts, filing of purchase orders/vouchers, and executes billing requests in accordance with policies and procedures established by the Clerk Treasurer's Office. * Provides exceptional customer service to promote and maintain a positive City image, constructive working environment, and foster pride and professionalism in the workplace and community. * Answers inquiries from the general public, employees, and other agencies received in person, by telephone, or in writing; when necessary, refers inquiries to the appropriate staff member or department. * Maintains and organizes Office and staff schedules as needed to arrange meetings; collects and records data of division personnel and activities, including training, registration, attendance, and required documents. * Updates data and information in project management software, as needed. * Receives, sorts, and distributes mail to the appropriate employee or department. * Organizes, maintains, and orders office supplies and materials, as needed. * Adheres to all Office and City safety policies. * Maintains confidentiality of the Office and organization regarding pending projects. * Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices. * Performs other special projects and other job duties as assigned or required during regular and non-business hours. * All employees may be assigned by the City Manager or their designee to perform duties and assume responsibilities that are outside the scope of their work duties when the City Manager has declared a City disaster or the City Emergency Operations Center has been initiated. MINIMUM EDUCATION AND PRIOR EXPERIENCE The requirements listed below are necessary to perform the essential duties of the position. * High School diploma or equivalent is required. * A minimum of three (3) years' progressively responsible of office support, administrative or professional clerical experience is required. * Access to personal or public transportation for job-related duties. OTHER QUALIFICATIONS The qualifications listed below are preferred, but not required to perform the essential duties of the position. The absence of these qualifications on a candidate's application does not preclude them from consideration. * An associate degree, technical diploma, or professional certificate in in business management administrative professional, or related field is preferred. A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements. COMPETENCIES For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors. Knowledge: * Thorough knowledge of modern administrative or office support methods, procedures, and practices. * Working knowledge of records management, report preparation, and filing methods. * Working knowledge of accounting principles and practices. * Working knowledge of departmental policies, procedures, rules, and regulations. Skills: * Excellent time management, organizational, and prioritization skills * High level of accuracy and attention to detail. * Intermediate proficiency in Microsoft Applications, including Outlook, Word, Excel, Power Point and Publisher. Experience with Adobe Acrobat. * Working with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties. * Advanced in the use of website maintenance and other graphic design platforms to promote programs and services * Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority. * Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills. * Collaboration skills to effectively work with others to achieve common goals through communication, teamwork, and problem-solving. Abilities: * Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone. * Ability to perform basic mathematical calculations, including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and to compute percentages. * Ability to comprehend and interpret state statutes and City ordinances. * Ability to interact with a diverse group of people in providing answers to a variety of questions regarding public transportation and other City operations, where appropriate. * Ability to successfully interact with a diverse group of individuals while always maintaining a positive attitude and professional demeanor. * Ability to receive, screen, address, and/or refer visitors and incoming telephone calls in an efficient, courteous, and professional manner. * Ability to maintain files in a filing system and compile, assemble and distribute information per set procedures. * Ability to maintain confidentiality in the Economic Development Office and the City of Janesville, possess a high level of integrity, and exemplify a professional work ethic, demonstrate tact and decorum, and display a positive, welcoming, and friendly attitude to all. * Ability to work independently with minimal supervision, manage time effectively, and meet assigned deadlines. * Ability to communicate effectively, both in verbal and written form, and to follow verbal and written instructions in a timely manner. * Ability to work with minimal supervision and within the boundaries of areas of responsibility. * Ability to prioritize and organize a variety of projects, workload schedules, records, reports, and multiple tasks in a diversified, fast paced environment. * Ability to work under pressure in a fast-paced environment with fluid priorities, frequent interruptions, and multiple, sometime competing, work assignments, with accuracy and attention to detail. * Ability to accurately complete and maintain required data and reports. * Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor. Behaviors: * Establish and maintain effective working relationships with Department, Division, and Office Heads, City employees, developers, vendors, business representatives, contractors local bank representatives, realtors, outside governmental agencies, and the general public. * Exhibit exceptional professionalism, tact, and decorum in all areas of work duties. * Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality. * Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently. * Embrace and actively promote an inclusive and equitable work environment. * Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner. * Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties * Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries. * Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and City goals. EQUIPMENT, INSTRUMENTS, AND MACHINES: Machinery and equipment including personal computers, printers, 10-key calculator, laminator, binding and folding machines, digital camera, telephones, fax machines, copiers, scanners, and specialized office equipment. WORKING CONDITIONS AND PHYSICAL FACTORS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office environment. An individual in this position is frequently involved in sedentary work, which requires sitting for the majority of the time. This position occasionally walks, stands, stoops, kneels, crouches, crawls, and exerts up to 25 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see/observe, talk/speak, and listen/hear; use their hands to finger, handle, feel, or operate objects and equipment; repetitive arm, wrist, hand, and eye movements are included. There is frequent twisting, reaching, wrist turning, and grasping. The employee may be required to climb or balance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze, and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials or tasks. The employee will spend the majority of the working day inside speaking with other employees or members of the public. The working conditions in the office are comfortable. The noise level is generally quiet to moderately noisy. A flexible, Monday - Friday, 20-hour work schedule is required for this position. Specific hours are flexible and can be discussed to meet the needs of the department. Occasional attendance at night meetings and special events may be required. For purposes of drug and alcohol testing, this position is not classified as safety sensitive. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

ADMINISTRATIVE ASSISTANT - Woodman's Sports & Convention Center Sports Facilities Management, LLC DEPARTMENT: ADMINISTRATION REPORTS TO: GENERAL MANAGER STATUS: PART-TIME (NON-EXEMPT) ABOUT THE COMPANY: Woodman's Sports & Convention Center is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Janesville, WI. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth. Woodman's Sports & Convention Center is managed by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun. SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us. POSITION SUMMARY: The Administrative Assistant will provide support to the growth initiatives of the facility. This position will be coordinating, facilitating, and/or performing a variety of administrative and support tasks. This position will also serve as an administrative point of contact for internal/external Team Members, guests, and clients. ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Support the General Manager with coordination of booked events and any other administrative support requested Some Data Entry and accounting work as assigned Provide administrative support for the Office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquires as appropriate Assist in the planning and preparation of meetings, conferences, and events including meeting room cleanliness, refreshments, and supplies Maintain and update various informational resources Greet visitors/clients to the office in a positive warm and welcoming professional manner Primary point of contact for all office activity and direction regarding office procedures and materials Responsible for managing office workflow and directing inquiries & visitors to the proper departments All additional duties assigned by management MINIMUM QUALIFICATIONS: 2 years' experience in general office administration preferred Accounting experience preferred Highly professional, organized and detail oriented Must have excellent customer service skills Solutions oriented approach Excellent written and verbal communication skills Proficient with Microsoft Office Suite programs such as Outlook, Microsoft Word, Excel, and PowerPoint Experience in Events preferred Ability to take ownership of special projects and tasks with little supervision WORKING CONDITIONS AND PHYSICAL EFFORT: Working environment is fast paced Must be able to lift and/or move up to 25 pounds infrequently Limited exposure to physical risk Limited physical effort required Work is normally performed in a typical interior/office work environment

LSS Bethany is a new substance use recovery program providing affordable comprehensive addictions treatment for women in a community based residential program in Oconomowoc, WI. We are seeking an Administrative Assistant. The right candidate will have a professional appearance and demeanor, have solid technical skills using the Microsoft Office Suite and proofreading, and experience with a multi-line phone system. This role may also fill in as needed as an Adult Residential Support Professional and may require occasional weekend hours. Schedule is primarily 8 AM - 4 PM, Monday through Friday and will flex to provide unit coverage. This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. Supports, interacts with, and monitors residents within established policies and procedures, providing positive role modeling Records observations relating to actions and behavior of residents and maintains records and reports as required This position is responsible for maintaining timely and accurate reimbursement billing information Process timely and accurate claims for a variety of funders, including Medicare, Medicaid, commercial insurance, county and self-payers, utilizing different methods of submission. Will interact with clients to include signing them in and out, conducting intakes, monitoring meds per procedures and conducting UAs. Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Assistance navigating the PSLF through Summer Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Calm Wellness App - Premium Access Early Earned Wage Access with UKG Wallet Employee Assistance Program Service Awards and Recognition Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Upon offer, candidates must successfully complete the necessary background, caregiver, medical and any other checks required, according to program requirements . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity/Affirmative Action Employer.

Mittera is looking for Finishing Assistants on 1st, 2nd, and 3rd shift to join our growing team! Finishing Assistants provide additional support within the Finishing Department and are responsible for performing various duties. Essential Duties and Responsibilities Feeding signatures into saddle stitcher/perfect binder pockets Down piling completed books onto pallets or into cartons as needed Down piling mail per USPS regulations Assist on cutters and folders All other duties as assigned by your operator or supervisor Requirements High School Diploma or General Education Degree (GED) 1 - 2 years of previous manufacturing experience preferred Ability to read work instructions and business memos Effective communication skills and attention to detail Physical Requirements Requires use of proper body mechanics with pushing, pulling, reaching, lifting, squatting, kneeling, and bending Ability to lift 25lbs frequently and up to 50lbs occasionally Requires fine motor hand and arm movement, manual dexterity, and coordination Requires near visual acuity Requires working around and operating departmental equipment Work Environmental Factors While performing the duties of this job, the employee is occasionally exposed to hazardous materials. A production employee regularly works near moving mechanical parts. Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: Medical Dental Vision Life and AD&D Policies Short and Long-Term Disability 401K with Company Match Paid Time Off Paid Holidays Paid Volunteer Time Off Employee Assistance Program Paid Training Educational Assistance Parental Leave Advancement Opportunities Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Salary Description $16/hr