Administrative Assistant Jobs in Madison, WI

Connect Search is recruiting a Administrative Assistant / Office Assistant for a client in Madison WI. This role offers bonus opportunities and a team oriented company culture. Compensation: $40,000 - $50,000 + Bonus + 7% retirement contribution Benefits: Medical (fully paid HC premiums for the employee), dental, vision coverage Responsibilities Provide direct administrative support to upper management. Operate receptionist software to answer, screen, forward calls and take messages. Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations. Collect, sort, distribute and prepare mail, messages and courier deliveries. Maintain document inventory for offsite storage Maintain postage meter and overnight envelopes Responsible for ordering all office supplies and forms Maintain kitchen area -ordering and stocking supplies Qualifications Prior experience within the financial services, banking, investment, or other relevant industries. Proficient in Microsoft Outlook, Word, and Excel.

General function: Perform loan documentation processing for all product lines of the Bank's loan department and provide administrative assistance to the Bank's lending staff. Due to the size of our Bank, your duties will include functions not necessarily depicted by your title, nor specifically enumerated in this job description. Primary duties and responsibilities: 1. Loan account documentation a. Preparing loan documentation (promissory notes, security agreements, etc.) through use of our software system, ComplianceOne b. Uploading loan documentation to file retention system 2. Loan account processing a. Prepare loan data for uploading to our core processing system b. Interdepartmental communication to ensure loan account accuracy on core c. Prepare, send and retrieve DocuSign packages d. Prepare and send wires with necessary documentation. 3. Credit file monitoring a. DMV filings and UCC filings and continuations b. Real and Personal Property insurance evidencing and coverage monitoring c. Credit file and compliance item exception tracking and fulfillment, etc. d. Flood log tracking 4. Matured note modifications a. Preparation of modification documentation b. Responsible for validating credit file data at time of modification 5. Loan servicing a. Drafting Notices of Right to Cure Default b. Mailing insurance reminders c. Assist with escrow process d. Dairy assignment payment processing e. Farmer Mac payment processing f. Process loan advance requests and payments g. Process security agreement releases and satisfactions 6. Participate in Loan Department meetings 7. Other duties as assigned Secondary duties and responsibilities: 1. Assist Compliance Officer with internal and external compliance audits Professional development and civic involvement 1. Participate in professional and civic organizations to further personal development and demonstrate support for the bank. 2. Attend State Banking Association training seminars as assigned or requested Qualifications: 1. H.S. Diploma or equivalent. 2. Understanding of Microsoft Outlook, Word, Excel, and PowerPoint 3. Ideal candidate has experience in financial industry 4. Ability to collaborate with team and work with deadlines 5. Strong organization and time management skills

Primary Duties and Responsibilities Actively practice 5-Star customer service to internal and external customers. Immediately greet all internal and external clients in a warm, friendly and professional manner as they enter the lobby. Maintain positive client relationships. Answer phones with attentiveness and a smile in your voice. Retrieve and route all voicemail Keep the reception area and conference rooms presentable and supplies stocked (business cards, pen, etc.) when not assisting clients. Complete tax return assembly process daily based on need (significant increased levels during tax season). Financial statement report assembly (significant increased levels during tax season). Set up new clients in Practice Management, Axcess Tax and XCM. Log-in clients and create scan cover sheets as workpapers are received. Process bi-monthly timesheets and post time. Key and post expenses. Assist clients during pick up of tax returns and other paperwork as necessary. Pick up, open and sort the mail into mailboxes after 10:00am. Process and assign postage to all outgoing mail and take mail to the post office before 5:00pm. Process daily deposits. Print AR report and give to billers. Assist billers with online billing. Print statements and monthly reports. Organize and send out hold/mail estimates as required. Enter invoices into Bill.com Facilitate the shipping of packages and special pick-up requests. Perform general office duties including copying, scanning, letter/memo creation, editing and appointment/conference room scheduling. Order office supplies as needed. Shop for supplies not ordered online. Maintain and monitor the kitchen, reception area and conference rooms for supplies. Reconcile petty cash. Maintain Wegner business credit card receipts and enter into Nexonia. Send tax organizers and business tax engagement letters to clients each year. Miscellaneous duties as assigned. Required Education 2-year college degree Skills and Experience Two to three years of experience directly related to the duties and responsibilities specified, preferably in a professional services firm. Must be able to demonstrate exceptional 5-Star customer service practices. Ability to multi-task and remain calm in high task situations. Must be proficient with Microsoft office Suite. Must present a professional image. Demonstration of effective oral and written communication skills. Proven record of excellent interpersonal skills. Knowledge of multi-phone line operations. Demonstrate outstanding time management Wegner provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Please be aware that as part of our hiring process, Wegner CPAs participates in E-Verify. Your employment eligibility will be confirmed through the E-Verify program upon hire.

Join the LKQ Family! We're looking for motivated individuals to join our team at LKQ Corporation. With opportunities for growth, competitive benefits, and a supportive work environment, LKQ is the place to be. Apply now and take the first step toward a rewarding career! Responsible for performing day-to-day activities of the Processing Department following current federal, state/provincial, and local standards, guidelines, and regulations governing this facility, and as may be directed by the Production Manager to assure that the automobiles are dismantled in a safe, efficient, and proper manner. Essential Job Duties Assist Dismantler/Trainer with dismantling vehicles. Learn and complete the system of dismantling, tagging and storing of all parts. Work with Engine Dismantlers as needed to learn engine dismantling. Comply with all safety standards and requirements to ensure a safe and hazard-free workplace. Assume other duties as assigned. Supervisory Responsibilities Not responsible for supervising employees. Minimum Requirements Education & Experience Background in either body repair, mechanical, or previous dismantling experience. May be required to have own set of tools as needed to carry out duties. Preferred Requirements High School Diploma/GED Knowledge/Skills/Abilities Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Basic computer skills. Basic messages communicated orally. May write brief messages and keep simple records. Problems encountered are routine, somewhat repetitive and generally solved by following clear directions and procedures. Follows standard procedures with no decision-making involved. Uses guidance/guidelines provided by supervisor/manager. Assignments/priorities provide by supervisor/manager. Essential Physical Demands/Work Environment While performing the duties of this job, the employee is occasionally required to stand, walk, push, pull, squat, bend, reach, climb stairs, balance, stoop, kneel, crouch, or sit for extended periods. The employee may be exposed to hazardous situations, conditions, and equipment. Must be able to work in cramped spaces or underneath vehicles that may require getting into awkward positions. May regularly wear personal protective equipment (PPE). May be exposed to extreme temperatures and high noise levels. Travel may be required periodically, including overnight stays (contingent on position requirements). Must be able to lift up to 75 pounds. Benefits: Health/Dental/Vision Insurance Paid Time Off Paid Parental Leave Fertility Coverage 401k with Generous Company Match Company Paid Life Insurance and Long-Term Disability Short-Term Disability Employee Assistance Program Tuition Reimbursement Employee Discounts PNC Daily Pay Option Join us for an exciting career journey with positive, driven individuals.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 530 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving load. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

divh1bOverview/b/h1p/pp Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U. S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. /pp Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5. 2 billion. span Visit bakertilly. com or/span join the conversation spanon LinkedIn, Facebook and Instagram. /span /pp/pp Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring. /pp/ppi Baker Tilly is an equal spanopportunity/affirmative/span action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. /i/pp/ppi Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. /i/pp/pp/ph1bJob Description:/bbr/br/ /h1h2Responsibilities/h2p/ppspan The Office Services Assistant provides general clerical and administrative office support assisting in daily office and operational needs of the business. Works closely with the Office Services Manager on a daily basis to ensure an spanorganized office and assists associates to optimize processes and administrative business needs. /span/span/pullipspan Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops/span/p/lilipspan File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)/span/p/lilipspan New hire set-up - assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members/span/p/lilipspan Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc. /span/p/lilipspan Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage/span/p/lilipspan Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)/span/p/li/ulh2Qualifications/h2ullipspanHigh School Diploma required/span/p/lilipspan1 to 3 years relevant experience required/span/p/lilipspan Proficiency in Microsoft Office suite/span/p/lilipspan Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred/span/p/lilipspan Excellent customer service and client focused skills/span/p/lilipspan Excellent organizational skills and ability to manage through competing priorities/span/p/lilipspan Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors/span/p/lilipspan Ability to work independently to follow directions and procedures/span/p/lilipspan Ability to work overtime and weekends as needed/span/p/li/ulh2/h2/div

Contract Administrator and Compliance - INTERNSHIP For 45 years, Shared Medical Services has been building on our strong foundation with our team of 500 industry professionals who are deeply committed to our patients. We have achieved long-lasting success through our commitment to innovation, delivering unmatched patient care, and our experienced and professional team. SMS continues to be a well-respected, trusted, and proven provider of specialized medical imaging solutions. As an employee-owned company, YOU MATTER! We are looking to bring in a 1L or 2L law student for a summer internship program. This internship will provide exposure to corporate contracts and compliance. Duties will include assisting with developing, interpreting, reviewing and managing corporate contracts and contract proposals. This position is also responsible for assisting with company formation and dissolutions and corporate compliance filings. Anticipated Schedule: Summer Internship - 40 hours per week In-office at our Cottage Grove, WI Headquarters Monday-Friday 8am-5pm Responsibilities: Contract Responsibilities Drafting, revising and reviewing contract proposals, contracts and addenda for multiple types of services and equipment Assists in the maintenance and creation of Contract reporting and analysis Assembles and Reviews Requests for Proposal (RFPs) and bids Drafts, revises and reviews Business Associates Agreements (BAA) to ensure accuracy and HIPAA compliance Reviews and tracks vendor-related agreements Maintains and drafts corporate property leases and addenda Corporate Responsibilities Assist with company formation and dissolutions (Articles of Organization and Dissolution, applying for EIN, etc.) Assist with Foreign Authorizations filings, Annual Reports and all other required Corporate Compliance filings Assist with preparing meeting notices and minutes (Monthly, Annual, and Special meetings) Assist with maintaining the Entity Management database Additional Responsibilities Drafts and reviews outgoing correspondence from SMS Maintains Access and NetSuite database of contracts, runs reports or queries as needed Short-term Legal and Compliance projects as assigned Collaboration with executive team and administrative departments Filing, mailing, auditing, and other administrative tasks Other duties as assigned Maintains government contracting requirements Reviews of other legal contracts under consideration Qualifications: Currently enrolled law student - 1L or 2L student Bachelor s degree in business administration, Legal or Paralegal Studies, or related field preferred Specific Requirements Relevant legal or contracting experience in a corporate environment required Ability to work proficiently in an MS Windows and Office applications environment (Word, Outlook, Excel and Access) Strong written and verbal communication skills Ability to work with confidential information Detail oriented and organized, able to prioritize and be flexible Must be able to work in a fast-moving environment with deadlines Exceptional teamwork mindset and ability to work with a variety of people at all levels SHARED MEDICAL SERVICES 209 Limestone Pass Cottage Grove, WI An Employee Owned Company Equal Opportunity/Affirmative Action Employer

div class="description"pEverlight Solar is seeking a skilled and motivated individual to join the Everlight Solar team as a Sales Enablement Assistant! This entry level position is a full-time, in-office position. The Sales Enablement Assistant will act as a personal assistant to the Sales teams and a liaison between sales, project management, and customers. Administrative skills are necessary in this role./p pstrong Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, mac OS, iWork, etc.)./strong/p pstrong/strong Everlight Solar is a rapidly growing company and the leader of solar energy in the Midwest. We offer a unique experience that fosters individual growth and rewards performance. Our culture at Everlight is extremely important to us. The work environment is fast-paced and dynamic. We value teamwork, quality, innovation, and customer success. Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams. If you want to join an up-and-coming industry with a top-notch company growing rapidly in the space, Everlight Solar is where you should be. Don't miss the opportunity to join the Everlight Solar team!/p pstrong Responsibilities:/strong/p ulli Work closely with CEO and Executive Team to enact company goals and strategies/lili Attend company sponsored self-development and team building workshops/lili Assist Sales Managers and Consultants on project completion/lili Manage permitting for the local sales team members/lili Act as a liaison between sales and other teams/li/ul pstrong Requirements:/strong/p ulli Salesforce.com experience preferred/lili Strong administration skills/lili Ability to work independently and as a member of various teams and committees/lili Strong attention to detail/lili Exceptional communication and presentation skills/lili Ability to multi-task, prioritize, and control time effectively/lili Experience with iOS and MacOS/lili Hours: Full-time, 40 hours/week guaranteed. /lili Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, mac OS, iWork, etc.)./li/ul pstrong Benefits:/strongbr//p ulli Health Insurance/lili Dental Insurance/lili Vision Insurance/lili Life Insurance/lili PTO/lili Sick and Safe Time/lili Paid Holidays Off/li/ul pstrong Salary: /strongstrong$40,000 - $50,000 / year/strong/p pEverlight Solar is proudly an Equal Opportunity Employer. We value diversity of all types and are excited to work with talented individuals from a wide range of backgrounds. Everlight is committed to inclusion and we invite people of any race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality or sex, age groups (18+), and levels of education to apply. Authorized to work in the US and background check required./p/div

Epic is looking for self-motivated individuals with excellent interpersonal and organizational skills to work as an assistant with a variety of teams such as Training Administration, Clinical Informatics, Accounting, Travel, and more. You'll work to ensure that the department continues to run smoothly, helping to facilitate strong relationships and success company wide. If you have high levels of initiative, meticulous attention to detail, and enjoy taking on responsibility, this could be the right role for you. Live affordably in a city known for its rising tech talent. Epic is located just outside Madison, Wisconsin, the second fastest growing market for tech talent in the United States and home to the state capital and the University of Wisconsin. Madison, a city surrounded by water, has received accolades for being the greenest city in America (NerdWallet), the best city for renters (SmartAsset), the fittest city in America (Fitbit), and the third best metro in the US for young professionals (Forbes Advisor). More than just important work. Our uniquely themed campus was designed to heighten your ability to get stuff done in your office, a conference room, or by the fireplace in a comfy chair. All meals are restaurant-quality but cost only a few dollars, and they're prepared by a team comprised of kitchen talent from restaurants around the country. And, after five years here, you'll earn a four-week sabbatical anywhere in the world. Staff have kayaked in Patagonia, attended a Beyoncé concert in Ireland, built a library in Tanzania, and run a marathon in Antarctica. We offer comprehensive benefits to keep you healthy and happy as you grow in your life and career, and your merit-based compensation will reflect the impact your work has on the company and our customers. You'll also be eligible for annual raises and bonuses, as well as stock grants, which give you an even greater stake in the success of Epic and our customers. Healthcare is global, and building the best ideas from around the world into Epic software is a point of pride. As an Equal Opportunity Employer, we know that inclusive teams design software that supports the delivery of quality care for all patients, so diversity, equity, and inclusion are written into our principles. Please see our full non-discrimination statement at ***************************** Requirements * Experience with Microsoft Office products * A history of academic and professional success * Strong communication and attention to detail * Live within 45 minutes of Epic's Campus in Verona, WI or be willing to relocate * COVID-19 vaccination

Responsible for answering telephone and greeting and directing visitors. Also responsible for assisting in the activities of the administrative office. This position is accountable to the Campus Administrator. ESSENTIAL JOB FUNCTIONS: * Establish and enhance all impressions and encounters with residents, family members, and visitors. * Maintain and actively promote effective communication with residents and family members/personal representatives. * Responsible for maintaining a positive image of Marquardt in the community keeping in alignment with our mission, vision, and values. * Greet and direct visitors, answer telephone and direct calls to the appropriate person * Assist with employee and resident cash transactions. * Sort and distribute incoming mail and prepare bulk outgoing mail. * Endorse all checks and prepare bank deposits. * Manage campus phone lines and phone listings as well as other resident directory information. * Distribute resident status forms and on-call lists. * Collect and maintain admission documentation * Manage copy and mail machine repairs, order toner and office supplies. * Perform typing and other clerical duties for the administrative staff. * Maintain and destroy office records according to records retention policy. * Perform other similar duties, as needed. Requirements QUALIFICATIONS * Commitment to quality programs and services for all residents and patients. * Upbeat and personable communicator with strong customer service skills * Ability to relate well to the residents/patients, families, staff and the community in general. * Ability to work cooperatively with other members of the team * Ability to maintain and protect the confidentiality of information. * Ability to exercise independent judgment and make sound decsions. * Tolerance of interruptions and ability to be flexible with daily routine EXPERIENCE AND TRAINING * High School diploma * 2-3 years experience in a customer service role * Word processing and spreadsheet knowledge. * Typing and filing abilities.

Workforce Solutions partners with companies to find the perfect match between top talent and the right role. If you're seeking a new job in the administrative field, submit your resume today! Some job titles you may be seeking could include: Administrative Assistant Receptionist Data Entry Specialist Front Desk Coordinator Department Assistant Office Manager Executive Assistant By joining our talent network, you'll gain access to job openings that match your skills, experience, and career goals. Whether you're looking for a full-time, part-time, remote, hybrid, or onsite position, our team of expert recruiters is dedicated to connecting you with roles that fit your needs. Ready to find your next opportunity? Submit your resume, and let us help you take the next step in your career journey!

Are you looking for a collaborative culture that values their employees? Are you interested in working in a growing manufacturing company? for you. We are currently hiring a Quality Tech! K & S Manufacturing History … An agile manufacturing approach allows us to meet compressed timelines for a variety of customers in very competitive markets. A commitment to continuous improvement and vertical integration drives our ongoing investment in people, processes, and technology. K&S also invests in the latest, state of the art equipment housed in our modern facilities. K&S only manufactures for our customers. We do not manufacture our own branded products. This ensures we are focused solely on generating competitive advantage for our customers. Thomas Klusken, a military veteran, founded K&S Tool & Die in 1974. Servicing major OEMs, he had the vision to evolve K&S into a vertically integrated contract manufacturer. Our rich heritage as die makers and tool manufacturers-coupled with our manufacturing execution system-delivers supplier-led innovation. The outcome of his vision and the confidence entrusted in K&S over 40 years is reflected in the diverse markets we currently serve. Agriculture Engine large and small Construction Large truck On-and-Off highway Power transmission Process equipment Rail Seating Thermal transfer Turf care K & S is currently looking to add an Administrative Assistant! This position would support customer service, HR and Engineering. Duties: * Project Management * Computer Reports * Payroll Back Up * Event Planning * Meeting Coordination * Filing Systems Requirements: 5 years of proven admin or assistant experience Knowledge of office management systems and procedures Sense of ownership and pride in your performance and its impact on company's success Critical thinker and problem-solving skills Team player Good time-management skills Great interpersonal and communication skills Proficiency in MS Office, Paylocity a plus.

Administrative Assistant Our client is seeking an experienced Administrative Assistant to work on a temporary assignment for the next few months. The Administrative Assistant will answer and screen incoming calls, prepare correspondence and administer the day-to-day needs in the office. The ideal Administrate Assistant candidate will have the ability to exercise discretion when dealing with sensitive/confidential information and will possess a high level of computer skills. Hours: 7:30am to 4:30pm M-FPay: $18.50/hour Benefits: FurstStaffing Benefits Administrative Assistant Responsibilities: Provide administrative and clerical support for management and staff Review incoming and outgoing mail, scan and fax documents, make copies Greet and assist visitors Answer and direct incoming calls Reply to/forward email inquiries Coordinate pickup and delivery with local establishments such as food, beverages and flowers Coordinate company sponsored activities Create, organize, and file correspondence, as needed Place orders and organize office supplies Participate in group and individual training Administrative Assistant Requirements: High school diploma or equivalent, or 1-3 years of experience or training, or a combination of these Ability to compose short correspondence and memos Effectively present information in one-on-one and small group situations to customers, clients and co-workers General knowledge of basic math and all units of measure Perform all duties in a safe manner while supporting and encouraging the company’s safety culture Maintain a clean, organized, and safe working environment Perform all job duties with a positive, collaborative, and encouraging attitude Demonstrate confidentiality Please apply here or contact Sandra at 608-745-7100. #FSSTDAR

Requirements QUALIFICATIONS Commitment to quality programs and services for all residents and patients. Upbeat and personable communicator with strong customer service skills Ability to relate well to the residents/patients, families, staff and the community in general. Ability to work cooperatively with other members of the team Ability to maintain and protect the confidentiality of information. Ability to exercise independent judgment and make sound decsions. Tolerance of interruptions and ability to be flexible with daily routine EXPERIENCE AND TRAINING High School diploma 2-3 years experience in a customer service role Word processing and spreadsheet knowledge. Typing and filing abilities.

Full-time Description Mittera is looking for Finishing Assistants on 1st, 2nd, and 3rd shift to join our growing team! Finishing Assistants provide additional support within the Finishing Department and are responsible for performing various duties. Essential Duties and Responsibilities Feeding signatures into saddle stitcher/perfect binder pockets Down piling completed books onto pallets or into cartons as needed Down piling mail per USPS regulations Assist on cutters and folders All other duties as assigned by your operator or supervisor Requirements High School Diploma or General Education Degree (GED) 1 - 2 years of previous manufacturing experience preferred Ability to read work instructions and business memos Effective communication skills and attention to detail Physical Requirements Requires use of proper body mechanics with pushing, pulling, reaching, lifting, squatting, kneeling, and bending Ability to lift 25lbs frequently and up to 50lbs occasionally Requires fine motor hand and arm movement, manual dexterity, and coordination Requires near visual acuity Requires working around and operating departmental equipment Work Environmental Factors While performing the duties of this job, the employee is occasionally exposed to hazardous materials. A production employee regularly works near moving mechanical parts. Mittera is a leading-edge company that provides commercial and digital printing, finishing, graphic design, data analytics, direct mail processing, and fulfillment services. Mittera's full-service approach connects data-driven revelations, bar-raising creative, and expertly printed materials to give our customers' brand recognition it deserves. Competitive compensation and robust benefits plans are offered. Benefits include: Medical Dental Vision Life and AD&D Policies Short and Long-Term Disability 401K with Company Match Paid Time Off Paid Holidays Paid Volunteer Time Off Employee Assistance Program Paid Training Educational Assistance Parental Leave Advancement Opportunities Mittera is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Salary Description $16/hr

div name="main"div class="cl HeadSecondary"h2Job Details/h2/divdiv aria-label="Job Details" class="row" name="local_row"div class="col-md-6 local-tax-col local-ee" id="job DetailsLeftColumn" name="local_left"div class="row form RowStandard" id="Job Location-row" div class="form Line"div aria-label="Job Location" name="Job Location"span aria-label="Job Location" class="" name="level"Beloit, WI/span/div/div/divdiv class="row form RowStandard" id="Position Type-row" div class="form Line"div aria-label="Position Type" name="Position Type"span aria-label="Position Type" class="" name="level"Full Time/span/div/div/divdiv class="row form RowStandard" id="Education Level-row" div class="form Line"div aria-label="Education Level" name="Education Level"span aria-label="Education Level" class="" name="level"High School/span/div/div/div/divdiv class="col-md-6 local-tax-col local-client" name="local_right"div class="row form RowStandard" id="Job Shift-row" div class="form Line"div aria-label="Job Shift" name="Job Shift"span aria-label="Job Shift" class="" name="level"Day/span/div/div/divdiv class="row form RowStandard" id="Job Category-row" div class="form Line"div aria-label="Job Category" name="Job Category"span aria-label="Job Category" class="" name="level"Admin - Clerical/span/div/div/div/div/divdiv class="cl HeadSecondary"h2Description/h2/divdiv aria-label="Description" class="row" name="description" style="word-wrap: break-word;"div class="row form RowStandard" id="job Desc-row" div class="form Line"span class="fb Text ignore-global-css" name="job Desc"pspan style="font-size:medium"span style="font-family:'Times New Roman',serif"span style="color:#000000"strongspan style="color:#000000"Job Title:/span/strong span style="color:#000000"Administrative Assistant/span/span/span/span/p pspan style="font-size:medium"span style="font-family:'Times New Roman',serif"span style="color:#000000"strongspan style="color:#000000"Department:/span/strong span style="color:#000000"Operations/span/span/span/span/p pspan style="font-size:medium"span style="font-family:'Times New Roman',serif"span style="color:#000000"strongspan style="color:#000000"Company:/span/strong span style="color:#000000"W/spanspan style="color:#000000"arranty Processing, Inc./span/span/span/span/p pspan style="font-size:medium"span style="font-family:'Times New Roman',serif"span style="color:#000000"strongspan style="color:#000000"About WPI:/span/strong/span/span/span/p pspan style="font-size:medium"span style="font-family:'Times New Roman',serif"span style="color:#000000"span style="color:#000000"WPI is a leading warranty administration company dedicated to providing exceptional service and efficient processing for our customers. We are seeking a highly organized and detail-oriented Administrative Assistant to support our Operations team./span/span/span/span/p p /p pspan style="font-size:16px"span style="font-family:'Times New Roman',serif"span style="color:#000000"strongspan style="color:#000000"Compensation:/span/strong/span/span/span/p ul lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"span style="color:#000000"Starting pay range: $20/spanspan style="color:#000000".00-$22.00 per hour/span/span/span/li /ul pspan style="font-size:medium"span style="font-family:Aptos,sans-serif"span style="color:#000000"strongspan style="font-family:'Times New Roman',serif"span style="color:#000000"WPI offers many Benefits including/span/span/strongspan style="font-family:'Times New Roman',serif"span style="color:#000000":/span/span/span/span/span/p ul lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"Health, Dental and Vision Insurance/span/span/span/span/li lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"401k /span/span/span/span/li lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"Paid vacation, holidays, and sick days/span/span/span/span/li lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"Employer-provided Life insurance/span/span/span/span/li lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"Employer provided equipment/span/span/span/span/li lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"Team friendly atmosphere/span/span/span/span/li lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"Opportunity for advancement/span/span/span/span/li lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"Opportunity to work in a fast-paced and dynamic environment./span/span/span/span/li lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"Chance to learn and grow in your career./span/span/span/span/li lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"Make a difference in the lives of our customers!/span/span/span/span/li /ul pspan style="font-family:Georgia,serif"span style="font-size:medium"span style="color:#000000"strongspan style="color:#000000"Job Type:/span/strong/span/span/span/p ul lispan style="font-size:12pt"span style="color:#000000"span style="font-family:Aptos,sans-serif"span style="font-family:'Times New Roman',serif"Full-time/span/span/span/span/li /ul pspan style="font-size:16px"span style="font-family:Georgia,serif"strong Schedule:/strong/span/span/p pMonday-Friday 8am-5pm, brief availability necessary every Saturday night or Sunday morning for a quick weekly task, which can be completed remotely. This position is considered a Hybrid role, partially remote and flexible./p pspan style="font-size:medium"span style="font-family:'Times New Roman',serif"span style="color:#000000"strongspan style="color:#000000"Job Summary:/span/strong/span/span/span/p pspan style="font-size:medium"span style="font-family:'Times New Roman',serif"span style="color:#000000"span style="color:#000000"The Administrative Assistant will provide crucial support to /spanspan style="color:#000000"the /spanspan style="color:#000000"Operations/spanspan style="color:#000000" management team/spanspan style="color:#000000", playing a key role in ensuring the smooth and efficient day-to-day operations of our warranty administration processes. This role requires exceptional organizational skills, a proactive approach, and the ability to handle a variety of tasks with accuracy and efficiency. The Administrative Assistant will assist in operational scheduling, time management, performance tracking, documentation, file organization, and CRM system maintenance./span/span/span/span/p pspan style="font-size:medium"span style="font-family:'Times New Roman',serif"span style="color:#000000"strongspan style="color:#000000"Responsibilities:/span/strong/span/span/span/p ul lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"strongspan style="color:#000000"Operations Scheduling Assistance:/span/strong span style="color:#000000"Assist /spanspan style="color:#000000"Operations /spanspan style="color:#000000"in developing and managing staff schedules, including coordinating shift coverage, tracking time off, and communicating schedule changes to operational staff./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"strongspan style="color:#000000"Time Management Support:/span/strong span style="color:#000000"Support /spanspan style="color:#000000"Operations/spanspan style="color:#000000" in monitoring and analyzing staff time utilization by collecting timesheet data, preparing reports, and identifying potential discrepancies or areas for improvement./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"strongspan style="color:#000000"Metrics and Reporting Support:/span/strong span style="color:#000000"Assist in the preparation of operational metrics reports by gathering data from various sources, compiling information, and creating preliminary reports for /spanspan style="color:#000000"management and team/spanspan style="color:#000000" review./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"strongspan style="color:#000000"Performance Documentation Assistance:/span/strong span style="color:#000000"Assist /spanspan style="color:#000000"Operations/spanspan style="color:#000000" in maintaining performance documentation, including formatting and updating Standard Operating Procedures (SOPs), organizing training materials, and assisting with the preparation of performance evaluation documents./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"strongspan style="color:#000000"File Organization Verification Assistance:/span/strong span style="color:#000000"Assist in auditing physical and digital files by retrieving files, checking for completeness, and ensuring adherence to company policies and regulatory requirements, reporting any discrepancies to the Assistant Manager./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"strongspan style="color:#000000"CRM Accuracy Verification Assistance:/span/strong span style="color:#000000"Provide support/spanspan style="color:#000000" in conducting routine checks of the Customer Relationship Management (CRM) system by entering data, updating records, and generating reports to verify data accuracy and completeness./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"strongspan style="color:#000000"Process Improvement Support:/span/strong span style="color:#000000"Assist /spanspan style="color:#000000"the Operations team/spanspan style="color:#000000" in identifying opportunities to streamline operational processes by gathering information, documenting workflows, and assisting in the implementation of process improvement initiatives./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"strongspan style="color:#000000"Team Support:/span/strong span style="color:#000000"Provide administrative support to the operations team, including answering phones, directing inquiries, preparing correspondence, and scheduling meetings./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"strongspan style="color:#000000"Collaboration Support:/span/strong span style="color:#000000"Facilitate communication and collaboration with other departments/span span style="color:#000000"by distributing information, scheduling interdepartmental meetings, and assisting in the coordination of projects./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"strongspan style="color:#000000"Other Duties:/span/strong span style="color:#000000"Perform other administrative duties and responsibilities as assigned./span/span/span/li /ul p /p p /p /span/div/div/divdiv class="cl HeadSecondary"h2Qualifications/h2/divdiv aria-label="Qualifications" class="row" name="qualifications" style="word-wrap: break-word;"div class="row form RowStandard" id="job Qualifications-row" div class="form Line"span class="fb Text ignore-global-css" name="job Qualifications"pspan style="font-size:medium"span style="font-family:'Times New Roman',serif"span style="color:#000000"strongspan style="color:#000000"Qualifications:/span/strong/span/span/span/p ul lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"span style="color:#000000"Proficiency in Microsoft Office Suite (Word, uExcel/u, PowerPoint, Outlook)./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"span style="color:#000000"High school diploma or equivalent required/span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"span style="color:#000000"2+ years of experience in an administrative assistant role/spanspan style="color:#000000" preferred/spanspan style="color:#000000", preferably in an operations or related environment./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"span style="color:#000000"Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"span style="color:#000000"Excellent attention to detail and accuracy./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"span style="color:#000000"Experience with CRM systems is a plus./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"span style="color:#000000"Strong communication and interpersonal skills, with the ability to interact effectively with staff at all levels./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"span style="color:#000000"Ability to work independently and as part of a team./span/span/span/li lispan style="font-size:12pt"span style="font-family:'Times New Roman',serif"span style="color:#000000"Ability to maintain confidentiality./span/span/span/li /ul /span/div/div/div/div

Summary of Job The City of Beloit has an exciting employment opportunity in the Public Works Department working as an Administrative Assistant I. This position is under the Parks and Recreation Division and will primarily work at Eastlawn Cemetery. The Administrative Assistant I is responsible for administrative and clerical work within the Public Works Department. This position provides administrative support in the implementation and coordination of a variety of office functions necessitating judgment, discretion, and initiative in the interpretation and application of policies, procedures and processes. Employees in this position may be responsible for serving as a payroll clerk, coordinating purchasing, preparing meeting agendas or minutes, performing cemetery office operations, or performing other administrative tasks. Work is normally performed under the general supervision of the Administrative Supervisor. This is a part-time position, working Monday through Friday. Qualifications MINIMUM REQUIREMENTS High School diploma or equivalent. Must have a valid motor vehicle operator's license, satisfactory driving record or the ability to otherwise meet the transportation needs of the position. Post-High School education in the study of business administration, bookkeeping, accounting, public administration, or a related field, is desired. One to three years of administrative office experience, preferably in municipal government. Other combinations of training and/or experience which can be demonstrated to result in the possession of the knowledge, skills and abilities necessary to perform the duties of this position will also be considered. Equal Opportunity Employer

ASSISTANT PROJECT MANAGER Are you looking for an opportunity to move your career forward with an established industry leader? Join our team at Zalk Josephs Fabricators! Zalk Josephs Fabricators has been in the structural steel fabrication business for over a century and supplies structural steel across the Midwest. The Zalk Josephs team has built their reputation on proven performance, meeting their customer's stringent demands at highly competitive prices. Primary Responsibilities * Develops and maintains customer relationships to enhance company's ability to procure projects, reduce risk, and ensure operational efficiency. * Assists with overseeing and coordinating the planning and implementation of structural steel projects. * Responsible for managing the project productivity, schedule, costs, quality and safety consistent with company policies and practices. * Assists in managing assigned projects including working with local team to develop processes for delivering total steel solutions. * Reads steel shop drawings and structural drawings. * Monitors the overall safety and quality issues on the project. * Assists with the development and coordination of material and fabrication schedules and promotes their efficient use. * Manages and coordinates all subcontractor and vendor contracts and associated processes and procedures. Minimum Qualifications * Bachelor's degree in Engineering or Construction Management, or an equivalent combination of education and professional project management experience. * Excellent communication and interpersonal skills with the ability to communicate effectively with all levels of the organization, as well as with customers and vendors. * Detail oriented with the ability to efficiently analyze and organize significant amounts of information regarding plan layouts, material deliveries and job productivities. * Proficient with Microsoft Office Suite (Word, Excel, and Outlook). Preferred Qualifications * Experienced developing and delivering sales presentations and negotiating contracts in the construction industry are a plus. CSG/Zalk Josephs Fabricators does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CSG/Zalk Josephs Fabricators without a prior written search agreement will be considered unsolicited and the property of CSG/Zalk Josephs Fabricators. Zalk Josephs Fabricators is an Equal Opportunity Employer. Qualified candidates will be considered without regard to race, sex, disability, veteran status, sexual orientation or gender identity.

PremierBank is a true community bank with the goal of focusing always on our customer relationships and serving as a trusted financial resource for the communities that we serve. We're proud to be recognized as a Top Workplace, a reflection of our commitment to both our customers and employees. Understanding that our employees are our most valuable resource, we are committed to providing career development opportunities, competitive compensation, and generous benefits to our entire workforce. POSITION SUMMARY: We are seeking a highly professional, organized, and customer-focused Wealth Management Administrative Assistant to be the first point of contact for our department. In this role, you will manage phone systems, greet clients with professionalism and tact, and provide essential administrative support for our Trust and Brokerage areas. The ideal candidate will be a proactive individual with strong attention to detail, excellent organizational skills, and the ability to prioritize multiple tasks efficiently. This position requires sound judgment, discretion, professionalism in handling sensitive information, as well as the ability to meet deadlines while ensuring accurate recordkeeping, seamless daily operations, and exceptional client service. The duties of this position include, but are not limited to: 1. Administrative Support & Office Management: Provide high-level administrative assistance to the Wealth Management team, including data entry, filing, scanning, and handling correspondence with precision. Oversee office organization, maintain comprehensive records, and ensure timely completion of all administrative tasks to support team efficiency. Assist in the preparation of detailed reports, spreadsheets, graphs, and other necessary documentation for Trust and Brokerage functions, ensuring accuracy and professionalism. 2. Client Service & Communication: Serve as the first point of contact for clients, managing phone systems and greeting visitors with professionalism, tact, and discretion, whether in person, via phone, or email. Communicate effectively with clients regarding account updates and service needs, ensuring a high standard of service and maintaining a welcoming demeanor in all interactions. Draft, proofread, and prepare business correspondence, memos, emails, and presentations with proper formatting, a high level of accuracy, and attention to detail, demonstrating strong business communication skills. 3. Account Management & Reporting: Assist Wealth Management Advisors and Brokers in managing client accounts by maintaining accurate records, processing transactions, and generating reports. Utilize financial and office software to track client information, create comprehensive reports, and support team operations. Prepare, proofread, and distribute customer statements and other departmental mailings, ensuring professional presentation and accuracy. 4. Event Coordination & Community Engagement: Coordinate and schedule client meetings, maintain team calendars, and prepare meeting materials, ensuring a seamless experience for both clients and internal teams. Assist in the planning and execution of internal and community promotions, events, and outreach activities, including client luncheons and networking events, supporting the Wealth Management team's growth and community presence. 5. Confidentiality & Compliance: Handle sensitive client and company information with the utmost confidentiality, ensuring strict adherence to industry regulations and company policies. Assist customers with secure access to their safe deposit boxes in accordance with established guidelines. Requirements These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual circumstances may result in some deviation from these guidelines. Education & Experience: Associate's degree in business, finance, or a related field preferred, with a minimum of 2+ years of experience in a professional setting, ideally within wealth management, finance, or banking, or 3+ years of administrative experience, particularly in financial services, banking, or wealth management, will also be considered with a commitment to furthering relevant education or professional development. Relevant certifications or coursework in business, finance, communication, or administration are a plus. Professional Skills & Qualifications: Exceptional interpersonal, verbal, and written communication skills; ability to interact with high-net-worth clients and executives with confidence, discretion, and professionalism. Strong ability to manage multiple tasks efficiently, prioritize workload, anticipate needs, and solve problems independently. Works collaboratively with team members while also handling responsibilities independently. Must demonstrate discretion and maintain strict confidentiality; experience with compliance in financial services is preferred. Ability to follow detailed instructions-written, verbal, or diagram-based-and apply sound judgment in all tasks. Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with CRM systems, banking software, and automated reporting tools is a plus. Adept at operating standard office equipment such as computers, calculators, telephones, copiers, and fax machines. Strong numerical aptitude, with the ability to perform basic calculations and interpret business and technical documents, including flow charts, budgets, and procedure manuals. Customer Service & Organizational Skills: Exceptional customer service and interpersonal skills, with the ability to act with integrity, professionalism, and confidentiality in all interactions. Excellent time management and organizational skills, with the ability to assess urgent situations and prioritize tasks effectively. Self-motivated and able to perform duties independently with minimal supervision. Additional Requirements: A valid driver's license and reliable transportation with appropriate insurance coverage may be required for work-related travel. A background or interest in investments, stocks, and bonds is preferred. The incumbent must be able to perform this position safely, without endangering health or safety to himself or herself or others. WHY JOIN US? This is an excellent opportunity to be part of PremierBank, a community-focused financial institution that prides itself on building strong relationships and delivering exceptional service to our clients. As a member of our prestigious Wealth Management team, you will play a key role in upholding the values of professionalism, organization, and client-centric service. At PremierBank, we believe in fostering a supportive and collaborative environment that encourages both personal and professional growth. We offer a competitive salary, comprehensive benefits package, and ample opportunities for development within the banking and wealth management sectors. Additionally, the right candidate will have personal values that align with the core values we live by: Intentionally Customer Focused Collaborative Integrity, Professionalism, Respect in ALL we do Accountability Community Minded Our benefits include medical, dental, and vision insurance, life and disability coverage, 401k with company contributions and matching, as well as generous paid time off. As a trusted community bank, we are deeply committed to making a positive impact within the communities we serve. If you are a highly organized, personable professional with a passion for excellence and a desire to make a difference, we encourage you to apply and be a part of our growing team. PremierBank is an affirmative action and equal opportunity employer and adheres to EEO Guidelines to offer employment without regard to race, color, religion, marital status, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability, veteran status, or any other basis. All qualified applicants will receive equal consideration for employment.