Administrative assistant jobs in Maine

Job Description CORE RESPONSIBILITIES: Performs scheduling function for various meetings, including maintaining calendars, inviting/confirming attendees for meetings, booking conference rooms, ordering/picking up food when necessary and traveling to other locations as needed Provides administrative support to various Board Committees, as needed Maintains electronic filing system to allow for organized retention of and reference to important corporate records, documents and information Maintains exceptional record keeping and tracking system of Shareholder Progressions and Officer Terms Oversees and maintains inventory of office supplies and associated administrative suite/kitchen supplies Initiates IT and Facilities help desk tickets and tracks progress until resolved Collects and codes receipts and invoices for the Executive Suite Collaborates effectively with other Administrative and Executive Assistants, including providing staffing coverage, as needed Performs various other duties and projects assigned Maintains strict confidentiality in alignment with HIPAA (Health Insurance Portability and Accountability) guidelines and InterMed policies Perform other duties to support the mission, vision and values of InterMed MISSION AND VALUES: Follows InterMed's mission to provide patient-centered primary care, putting the patient first to deliver high quality, high value care. Provide the highest quality care to our patients with a level of service that exceeds their expectations. Maintain a positive attitude and always treat our patients and each other with dignity and respect. Insist on honesty and integrity from each other and our business partners. Make teamwork a core component of our relationships between physicians, staff, and patients. Embrace change to better serve our patients. Use business practices that feature individual accountability and group responsibility to ensure delivery of high value healthcare. Have fun as we carry out our mission to serve. KNOWLEDGE, SKILLS, AND ABILITIES: · Education: Associate's Degree preferred · Experience: 3 years of previous administrative experience required Executive-level administrative support experience preferred Problem solve to find solutions to barriers that may impede progress Excellent communication skills: listening, oral and written Demonstrated ability to communicate and work effectively with all levels of employees Able to handle sensitive information and maintain confidentiality Ability to prioritize, organize, and plan work independently Ability to make decisions using sound judgment Strong computer skills; Microsoft Word, Excel, Access, and PowerPoint

MAINE WOODS INITIATIVE (MWI) Land Department Assistant - Winter Season MAINE WOODS INITIATIVE (MWI) Land Department Assistant - Winter Season Position: Land Department Assistant - Winter Season Supervisor: MWI Land Department Supervisor, Land Department Manager Summary: The MWI Land Department Assistant position is responsible, in coordination with the MWI Land and Recreation Manager and other support staff, for winter operational management and maintenance of bridges, trails, signs, and access points, to provide a favorable guest experience, on the AMC's KIW and Roach properties. The Land Department Assistant is a resident host for the AMC and is expected to support the delivery of AMC activities, programs and facility services. The Land Department Assistant is responsible for the quality, safety and efficiency of work associated with this position. Priorities include, maintaining and grooming trails, maintaining signage, plowing and sanding road ways, and maintaining access points all in a high quality condition, fulfilling operational needs, supporting AMC's programs and the mission of providing responsible outdoor recreation activities, education opportunities and conservation practices. Goals and specific objectives are developed seasonally based on short and long range goals for MWI. Performance, in relation to goals and objectives, is evaluated periodically during the employment period. Responsibilities in collaboration with MWI Land Department Supervisor and Maintenance Staff: Maintain and groom winter ski trails, maintain trail signage, winter road maintenance (plowing, sanding) Provide friendly and attentive professional guest services Provide safe transportation of guests to and from facilities, via company vehicle, as necessary Work closely with staff in the construction of trails. Assist in the transport guests luggage to and from the winter parking areas to the appropriate lodge Assist with the transportation of cargo to and from the lodges Provides periodic backup support to lodge staff as requested by the Operations Manager Perform snowmobile and equipment maintenance as required and maintain the neatness and operations of maintenance and equipment storage areas Implement energy conservation and environmentally sound practices in daily operations Provide information to visitors and guests about the AMC, local natural and cultural history, risk management, outdoor recreation opportunities, and AMC land management practices Maintain accurate financial records and control routine expenses based on an approved, annual operating budget Attend off-site meetings as needed and as MWI schedules permit Assist in the development of short and long range plans and operating and capital budgets Read and comply with all AMC and MWI policy and procedure in relation to the position and housing at MWI Other duties and responsibilities as assigned Qualifications: Exceptional customer service skills and outgoing friendly attitude Ability to be a solid team contributor, while also working alone at times Ability to safely operate a snowmobile and work for extended periods of time outdoors in winter weather conditions alone Ability Travel to all AMC worksites in all seasons. Physical ability to travel safely in the backcountry in all weather conditions, carrying up to 40 pounds of gear Ability to complete a diverse variety of work tasks and non-conventional work schedules Ability to hike, ski, snowshoe and instruct others in these activities as required Commitment to the Conservation-Education-Recreation mission of the AMC Valid Wilderness First Aid certification or the ability to obtain Valid Maine drivers license Ability to use a computer to send and receive email, and create Microsoft Word documents To Apply: Please include your resume and a cover letter along with three (3) professional references when applying. No phone calls, please. The AMC has zero tolerance for child abuse or placing children in danger. The AMC requires all employees who work in a program or facility which serves children, disabled persons or the elderly to have a criminal background record check performed on their name annually with employment contingent upon satisfactory results. The AMC is an Equal Opportunity Employer and values diversity in the workplace. The AMC encourages the involvement of all people in its mission and activities, through its membership, programs, policies and procedures. Our goal is to be a community that is comfortable, inviting and accessible for people of any age, gender, race, religion, ethnicity, ability, sexual orientation or socioeconomic status. Join us!

Working under limited supervision, incumbents in this position use advanced administrative concepts, practices and procedures to support the JAX Rare Disease Translational Center (RDTC) staff and center program management. Gathers, organizes, stores and supplies information; maintains files; schedules appointments, arranges meetings and special events; produces correspondence and documents. Acts as a liaison between RDTC Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations. Often serves as the first point of contact for RDTC visitors, collaborators, and job candidates. The Administrative Assistant (AA) is distinguished by the degree of autonomy and professionalism expected, as well as the specialized knowledge and skills required to successfully support grant-funded research and industry collaborations. Key Responsibilities and Essential Functions * Provides advanced administrative support to RDTC staff including, but not limited to, calendar maintenance, internal and external meeting arrangements, all aspects of domestic travel arranging and coordination of international travel, travel expense reports, electronic and paper file maintenance; assists with on-boarding and off-boarding of employees. * Supports the JAX Center for Precision Genetics program administration including External Advisory Board, Steering Committee and additional monthly meeting management, agenda development, and development and distribution of meeting minutes. * Maintains calendars and appointment schedules. produces agendas and facilitates and coordinates special events and meetings that may include internal and external participants. Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in-town transportation. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency. * Works to develop mastery in and performs specialized duties/coordination functions including, but not limited to, support of Seminar Committee, Interest Groups, and research data entry such as PubMed * Assists labs in ordering supplies; facilitates purchase orders. Provides general computer, fax, printer, scanning, copier, Zoom, and software support to staff. Works closely with IT to solve technical issues and order replacement supplies. May provide support and assistance in lab budgets; may monitor expenditure for supplies and other administrative expenses to ensure conformance with budget. * Other duties as assigned. Knowledge, Skills, and Abilities * High School Diploma and 2+ years relevant administrative experience. * A BA is preferred but not required. A familiarity with basic science is preferred but not required. * Must have successful working experience using multiple technical applications including word processing, database management, spreadsheets, presentation software, email and other office technologies. Demonstrated ability to learn new applications as required. * Excellent organizational and time management skills and demonstrated ability to manage details accurately. Must be effective at managing multiple tasks and multiple priorities. * Strong interpersonal skills to work cooperatively with a large team in a high-profile environment requiring discretion, judgment, tact, and diplomacy in interactions with a wide variety of people and personalities. * Ability to communicate effectively in writing and verbally, to clearly exchange information with people representing a wide diversity of disciplines and levels of sophistication. * Ability to take independent initiative and exercise good judgment in decision making under minimal supervision. * Ability to anticipate needs of those to whom support is provided and supply needed services and materials in such a way as to maximize their efficiency and productivity. * Ability to work in a fast-paced environment, handle multiple projects, and meet short deadlines. Education Required: High School Diploma or GED Education Preferred: Bachelor's Degree Experience Required: 2 years Experience Preferred: 4 years Pay Range: $20.55 - $31.96, pay determined by experience. About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit ************ EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

Secretarial/Clerical/Administrative Assistant - Yarmouth Elementary School TITLE: Administrative Assistant/Bookkeeper - YHS GENERAL JOB DESCRIPTION: The Administrative Assistant/Bookkeeper is responsible for maintaining the high school's student activity/student-oriented accounts and is the primary person to greet students and families and admit them to the building. In addition, this position supports the administration in general building operations during the academic day, especially in the area of attendance. REPORTS TO: YHS Principal and Assistant Principal SKILLS/ATTRIBUTES: Proficient in account management and specifically Quickbooks Excellent “people skills” in interacting with all school community members. Problem solver who can find the right person to help resolve issues. Proficient computer skills, including the use of the Google Suite and school-wide information systems (PowerSchool). PERFORMANCE RESPONSIBILITIES: Maintains YHS student activity and student-oriented accounts. Completes necessary reporting and communicates regularly with building and district administrators regarding account balances. Processes deposits and reimbursements and prepares and distributes checks Answers the telephone, greets visitors, refers people to the appropriate school personnel, gives messages to the appropriate persons, and answers questions Coordinates communication with students, parents, and staff regarding discipline incidents and records incidents in PowerSchool. Monitors and communicates student tardies and detention time. Schedules appointments that take place in the office conference room. Works with the school's administrative assistant team to complete office tasks. Completes other work as assigned by administration. Hours: 7:15 am - 3:00 pm The Yarmouth School Department, located ten miles north of Portland, Maine, serves students in Pre-K through grade 12 in four schools and is consistently recognized among the highest performing school districts in Maine, with two National Blue Ribbon School awards since 2018. Continually striving to improve, we are eager to add more innovative, dynamic, and motivated educators to our district. Application deadline is rolling, with an initial review of candidates on Wednesday, January 7. First round interviews will take place the morning of Friday, January 9.

We're hiring two highly motivated and experienced Senior Administrative Associates to provide strategic and operational support to IDEXX leaders, one to join us in Westbrook (IDEXX World Headquarters) and the other in Scarborough (our Horizon Center). As a Senior Administrative Associate, you act as the primary point of contact for a key leader. You are a liaison across the leadership team and with external stakeholders. You triage and delegate critical work, manage high-stakes priorities, help ensure seamless execution across a broad portfolio of strategic, operational, and logistical initiatives to support the business, and handle additional office activities. In the role of Senior Administrative Associate: * You will provide high-level administrative support to the stakeholder and their team, using professionalism, discretion, and efficiency. * You will provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials. * You will coordinate domestic and international travel, prepare and review expense reports, and manage Concur submissions. * You will assist with presentation creation and join key meetings when appropriate to stay ahead of deliverables and identify support opportunities. * You will manage projects of varying scope and complexity. * You will remain knowledgeable of business unit policies. * You will facilitate information flow among team members, answering questions and providing information as needed. * You will be a "go to" person for a dynamic, collaborative, and fast-paced global team. What you need to succeed: * Minimum 5 years of executive support experience in a corporate environment. * Experience working for a Global organization preferred. * Extensive experience supporting multiple high-level Executives. * You will need to be a master multi-tasker with the ability to shift priorities easily and often. * You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list. * Exceptional communication skills with close attention to detail. * Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions. * Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged. * You must demonstrate a high level of service and professionalism. * You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited. Location: Candidates will be required to be on site 3 days a week at our Horizon Center in Scarborough, ME or One IDEXX Drive location in Westbrook, ME. What you can expect from us: * Hourly rate of $27/hr + based on experience * Eligible for annual bonus * Health / Dental / Vision Benefits Day-One * 5% matching 401k * Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more Why IDEXX? We're proud of the work we do, because our work matters. An innovation leader in every industry we serve, we follow our Purpose and Guiding Principles to help pet owners worldwide keep their companion animals healthy and happy, to ensure safe drinking water for billions, and to help farmers protect livestock and poultry from diseases. We have customers in over 175 countries and a global workforce of over 10,000 talented people. So, what does that mean for you? We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery. At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement. Let's pursue what matters together. IDEXX values a diverse workforce and workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. IDEXX is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws. #LI-SUPPORT

Your next opportunity is here - Urgently hiring Administrative Assistant in Bangor! Job Title: Administrative Assistant Pay: $20-$23 per hour Hours: Monday to Friday, 8:00 AM - 4:30 PM Start Date: ASAP Looking for a hands-on role in a growing company? Join a reputable and established organization as an Administrative Assistant in Bangor, ME and make an impact every day. As an Administrative Assistant, you'll play a key role in supporting daily operations and ensuring financial accuracy. You'll work closely with the finance and administrative teams to deliver results that make a difference. What You'll Do: As an Administrative Assistant, you will be responsible for: Manages commission data by retrieving and uploading statements from carrier websites. Resolves discrepancies through direct communication with carriers. Formats and organizes financial data into uploadable files using software tools. Maintains accurate digital records through efficient data entry. Supports the finance department with general administrative tasks and team collaboration. What You'll Bring: The ideal candidate for this role will have: Education: High school diploma or equivalent; associate degree preferred. Personal Characteristics: Excellent attention to detail, strong organizational skills, and the ability to manage repetitive tasks with consistency. Technical Skills: Proficiency with Microsoft Office (Excel, Outlook, Word) and comfort learning new software. Experience: Previous administrative or data entry experience and a professional demeanor. Why Join Us in Bangor? Supportive team culture: Work with a professional team in a collaborative environment. Career stability: Join a reputable company with a consistent, full-time schedule. Immediate Health Coverage: Enjoy affordable health and prescription coverage with no waiting period. Referral Rewards: Ask us about our Referral Bonus Program to earn extra cash! Location & Schedule: This position is on-site in Bangor, ME and offers standard business hours, Monday through Friday. Ready to Take the Next Step? If you're ready to start a rewarding career as an Administrative Assistant in Bangor, ME apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

Hammond Lumber Company, voted 2025's Best Places to Work in Maine, is seeking a Full-Time Cashier/Administrative Assistant for our Fairfield, Maine location. Administrative Assistant Job Responsibilities: Duties could include, but not are not limited to processing receivables and credit returns, filing, expediting, and cashier functions. Full Time Benefits Medical Insurance & Prescription Drug Plan Dental Insurance Flexible Spending Account Health Savings Account Employee Purchase Discount 401(k) Plan Discretionary Bonuses Paid Holidays Paid Time Off Volunteer Time Off Group Life and Accidental Death & Dismemberment Insurance Short Term Disability Insurance EAP and Work Life Plan Paid Parental Leave Employee Outings Employee Charge Accounts Mileage reimbursement for travel to other Hammond branch locations as needed Requirements Previous experience in an administrative role preferred Previous experience in customer service preferred Excellent telephone skills preferred Ability to travel to other Hammond branch locations for training as needed Ideal candidate must be self-motivated and able to handle multiple projects simultaneously in a fast-paced environment Salary Description Up to $45,000 annually

Description: The Administrative Assistant facilitates the efficient operation of the main office by performing a variety of clerical and administrative tasks for all departments. Essential Functions Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for leadership. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Performs other related duties as assigned. Other Duties Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Benefits: Flexible schedule Paid time off Paid training Requirements: Physical Requirements Ability to do standing/sedentary tasks for long periods of time. Ability to perform a range of motion tasks including but not limited to stretching, stooping and lifting. Ability to lift 15 pounds. Qualifications High School Diploma or GED Two years of experience in an administrative role preferred. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Authorized to work in the United States. Equal Employment Opportunity Hope Family Partners is an Equal Opportunity Employer.

Title: Academic Administrative Assistant - Roger Williams Hall The Academic Administrative Assistant (AAA) position provides professional, administrative, and creative support to individual faculty and their Departments and Programs. This particular position supports the faculty in the programs of Asian Studies (Chinese and Japanese) and European Studies and the departments of French and Francophone Studies, German and Russian Studies, and Spanish. Job Duties: Provides administrative support to the faculty's teaching, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. Serves as the principal contact for students, staff, faculty and the general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. Supports departments and programs under review, including clerical assistance with self-studies and alumni surveys; scheduling student and faculty meetings for internal and external committees; and securing room reservations and ordering catering. Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. Responsible for maintaining current content on the departmental websites, and those that advertise the featured events, as well as maintenance of department and program faculty expertise sites. Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. Supports the administrative business functions of the department or program which may include obtaining and processing textbook adoptions and creating brochures and newsletters. May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the college. Supports the academic departments by performing other duties as assigned or as needed. Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education Bachelor's degree preferred but not required. An equivalent combination of education and experience will be considered. Bi-lingual preferred. Experience 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. Experience working within a complex office environment with frequently shifting tasks and priorities. Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. Excellent communication (written, verbal, and listening) skills. Strong problem solving and analytical skills. Finds comfort and enjoyment in the creative process. Impeccable discretion and ability to maintain confidentiality. Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. Ability to work independently and handle multiple priorities with minimal supervision. Highly motivated and demonstrates initiative. Impeccable organizational skills and ability to coordinate resources within the college community. Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. Keen attention to detail. Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). Willingness and ability to learn additional applications as needed. Ability to work independently and as part of a team. Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

Full-time Description Do you have a genuine and caring interest in working with the elderly? Are you highly organized, possess outstanding interpersonal skills and display a high level of energy and enthusiasm? Do you seek a rewarding career within a supportive workplace? Consider joining our team - we offer the opportunity to improve the lives of others while fulfilling your own career goals! Hiring immediately! Woodlands Senior Living is the first senior living organization in Maine to have earned an accreditation by The Joint Commission! What does this mean for you? You could have the opportunity to work with an organization that has surpassed high-level standards of quality, safety and experience for the residents, families and staff served. We are a Maine-based, family-owned-and-operated organization that provides the people of Maine a trusted partner in assisted living and memory care. Our mission is to make each day the best day possible for every resident we serve. Our teammates are committed to high standards of behavior to deliver the highest quality of care and provide a safe and inclusive work environment. What you will do as an Administrative Assistant: Scheduling and conducting/coordinating the conduct of general and job-specific orientation and ensuring complete and accurate documentation of such. Submitting reports to designated recipients. Conducting facility-level payroll procedures. Performing all other related duties as assigned by the Executive Director/Administrator. The benefits to join the team: Vacation and holiday pay because you deserve time to relax and recharge Referral bonus to show our appreciation for seeking new team members Tuition assistance because we believe in the investment of your growth and success Health, dental, vision and supplemental benefits to support your health 401(k) savings and investment plan to prepare for your future Requirements What you'll bring to the role: Must be 18 years of age Must provide proof of immunization/immunity to MMR and Varicella Strong command of the English language with the ability to follow oral and written instructions with precision Salary Description $18 - $25/hour

Job Description The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities. Key Responsibilities: · Answer, screen, and direct incoming phone calls and emails. · Maintain organized filing systems (physical and digital). · Scan and organize incoming mail. · Make routine bank deposit deliveries. · Complete administrative updates to portals/online tools, and tasks of operations. · Prepare and edit documents, reports, and correspondence as requested. · Order and maintain office supplies and coordinate service requests. · Assist with data entry, invoicing, and light bookkeeping tasks. · Support event coordination, travel arrangements, and internal communications. · Ensure office areas are tidy, stocked, and compliant with safety protocols. · Perform other administrative duties as assigned by leadership. Required Skills and Qualifications: High school diploma or equivalent (Associate's or Bachelor's degree preferred). 1-3 years of administrative or office support experience. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Excellent verbal and written communication skills. Strong organizational and time management skills. Ability to maintain confidentiality and handle sensitive information. Professional demeanor and interpersonal skills. Ability to work independently and collaboratively in a team environment. Physical Requirements: Prolonged periods of sitting and working on a computer. Ability to lift up to 15-20 pounds occasionally (e.g., office supplies or packages).

Job Description We are seeking a highly organized, reliable, and motivated Administrative Assistant to join our insurance agency. This role is essential to keeping our operations running smoothly and ensuring our customers receive exceptional service. The ideal candidate has strong communication skills, is comfortable with technology, and can multitask effectively in a fast-paced environment. Prior insurance agency experience is strongly preferred. Benefits Annual Base Salary Based on Experience Paid Time Off (PTO) Health Insurance Dental Insurance Vision Insurance Life Insurance Disability Insurance Hands on Training Mon-Fri Schedule Career Growth Opportunities Retirement Plan Responsibilities Serve as a primary point of contact for customers - front office desk, answering calls, responding to emails, and providing friendly, professional assistance Support workload distribution across the team, helping ensure tasks are assigned and completed in a timely manner Run, organize, and distribute reports; maintain documentation; and manage internal systems and databases Assist agents with administrative tasks such as application processing, policy updates, follow-ups, and scheduling Perform general office duties including scanning, filing, organizing, and mail handling Maintain an efficient office environment and identify opportunities to streamline processes Uphold industry compliance standards and maintain strict confidentiality Requirements Excellent verbal and written communication skills Strong computer proficiency, including Microsoft Office, CRM systems, and web-based platforms Ability to multitask and manage competing priorities Highly reliable, professional, and punctual Self-motivated with strong attention to detail Previous administrative or customer service experience required Insurance agency experience strongly preferred

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. TBD At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Title: Academic Administrative Assistant - Pettengill Hall First Floor The Academic Administrative Assistant (AAA) position provides a high level of professional, administrative and creative support to individual faculty and their Departments and Programs. This particular position supports the three academic units: Program in Digital and Computational Studies, Department of History, and Department of Politics. Job Duties: * Provides administrative support to the faculty's teaching curriculum, research and scholarship, and service to the college by providing reception services, scheduling appointments, meetings, and travel arrangements, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested. * Serves as the principal contact for students, staff, faculty and general public for the purpose of gathering and distributing information, answering inquiries and establishing priorities for projects. * Supports the work of the department by purchasing equipment and supplies, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department. * Responsible for creative design and implementation of materials on the departmental websites, and those that advertise the featured events. * Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, publicity announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs. * May support the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, maintaining and updating the departmental website or databases. * May assist with the collection of credentials and other required material during searches and/or collect scholarship/fellowship or other award applications. * May prepare personnel action forms and position authorizations as directed, verifying and processing student employee time records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, theatre, labs, equipment, and records. * Remains competent and current by attending professional development courses, software training classes, and/or training sessions as needed or directed by the supervisor or required by the College. * Supports the academic departments by performing other duties as assigned or as needed. * Adheres to departmental standards, policies, and procedures with respect to all aspects of his/her work. * Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Minimum Qualifications: Education * Bachelor's degree preferred. * An equivalent combination of education and experience will be considered. Experience * 3+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. * Experience working within a complex office environment with frequently shifting tasks and priorities. * Experience with publishing software and web publishing tools such as WordPress and social media platforms are strongly preferred. * Experience working with multiple constituencies in sometimes difficult and stressful situations. Skills and Knowledge * Commitment to equity and inclusion, and serving the needs of a culturally and educationally diverse community. * Excellent communication (written, verbal, and listening) skills. * Strong problem solving and analytical skills. * Finds comfort and enjoyment in the creative process. * Impeccable discretion and ability to maintain confidentiality. * Excellent customer service skills with the ability to remain composed, friendly, and demonstrate poise under stress while working in a deadline driven environment. * Ability to work independently and handle multiple priorities with minimal supervision. * Highly motivated and demonstrates initiative. * Impeccable organizational skills and ability to coordinate resources within the college community. * Strong interpersonal skills with ability to develop and maintain collegial relationships. Must be flexible, collaborative and have a positive attitude. * Keen attention to detail. * Knowledge of commonly used computer applications including but not limited to the Microsoft Office Suite, Adobe, Banner, Google suite (Gmail, calendar, docs). * Willingness and ability to learn additional applications as needed. * Ability to work independently and as part of a team. * Personal commitment to excellence and the mission of a top-tier small liberal arts college. Benefits: Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation*, 13 paid holidays, free parking, access to library and athletic facilities & more), and a supportive, collegial environment in a drug- and smoke-free workplace. *Benefits may be tied to years of service or may be prorated for employees working less than full-time or 12 months. Equal Employment Opportunity Statement: Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy. Inquiries concerning the college's policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, ************ or via email at ****************. About Bates: Bates is internationally recognized as a leading liberal arts college, attracting 2,000 students from across the U.S. and around the world. Since 1855, Bates has been dedicated to educating the whole person through creative and rigorous scholarship in a collaborative residential community. Committed to opportunity and excellence, Bates has always admitted students without regard to gender, race, religion, or national origin. Cultivating intellectual discovery and informed civic action, Bates prepares leaders sustained by a love of learning and zeal for responsible stewardship of the wider world. Bates engages the forces - intellectual trends, demographic changes, and technology - that are transforming higher education and the world into which our students graduate. Bates has highly competitive admissions, graduates over 90 percent of its entering students, and more than half of its alumni earn graduate degrees. Bates employs 200 faculty members and 550 staff. The college is proud of deep roots in the Lewiston/Auburn community, Maine's second-largest urban area with a population of approximately 65,000. Bates is located on a beautiful, 133-acre, traditional New England campus in Lewiston, an emerging city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.

We are seeking a highly organized and detail-oriented Administrative Assistant to support our client's office operations for a 4-month temporary role. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management. This role primarily be responsible for answering phones, greeting clients, scanning in client documents, filing, and other small administrative tasks around the office. This position offers an opportunity to work in a professional environment where organizational skills and efficiency are highly valued.

Maintenance/Custodial/Maintenance Maintenance Secretary Temporary Position 10-12 hours/week

Full-time Description The Administrative Assistant II provides front line customer service to people entering or contacting Agency facilities. Additionally, this position provides administrative assistance to Agency programs and may provide some direct service support. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides customer service and receives, screens, refers, and directs calls, customers, and visitors; provides program information as required; refers inquiries, complaints, and problems, as appropriate; familiar with program details. Performs filing, copying, mailing, data entry, and other duties as needed. Assists with planned activities and meetings. Works with other staff to identify resources and referrals; makes referrals to community agencies and services. Orients customers and community to goals and objectives of Agency programs; assists with recruiting customers into programs Assists with other clerical duties as needed May share in the care and maintenance of the workplace Interviews, hires, trains, supervises, schedules, and evaluates staff. Maintains and complies with performance review system for direct reports; mediates staff conflicts; counsels employees with performance issues; recommends disciplinary action as necessary; assesses program equipment and supplies and may order and distribute to staff and sites as needed NON-ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs additional duties as assigned. Requirements Experience and Skill Requirements: The following experience and skill requirements are considered essential: Experience: 2-3 years of administrative support experience Skills: Excellent customer service skills Excellent office function skills Excellent verbal communication skills Excellent listening skills Excellent typing skills Recordkeeping skills Display tact, discretion, and sound judgement Adaptable to change Ability to multi-task Organize and manage several projects at one time Prioritize and coordinate work activities Read, analyze, comprehend, and apply written procedures Proficient in using Microsoft Office applications and other computer software as applicable to the position Education and Knowledge Requirements: The following education and knowledge are considered essential: High school diploma or equivalent Formal technical training in office practice, preferred First aid and CPR certification required (applicable programs only) Other Requirements: Must pass required background checks Must hold current C.H.R.C. (applicable programs only) Must have a valid driver's license, an acceptable driving record per the program, have reliable transportation, provide proof of insurance, and must be insurable under agency policy _____________________________________________ GENERAL EXPECTATIONS: Maintains and promotes the highest level of understanding of the Agency's Mission, Vision, and Goals. Maintains confidentiality; protects the Agency by keeping information concerning employees, those we serve, and the Agency itself confidential. Follows all safety policies and procedures with a "safety first" approach to all job duties. Exhibits a positive, professional, and collaborative attitude with others inside and outside the Agency. Exhibits teamwork through effective internal communication and working relationships. Is punctual for scheduled work and uses time appropriately. Performs required amount of work in a timely fashion with a minimum of errors. Participates in trainings, conferences, and meetings as necessary. Possesses and exhibits the highest standards of professionalism and personal integrity. Represents the Agency in the community as appropriate to the role. _____________________________________________ PHYSICAL REQUIREMENTS: The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to finger, handle or feel; sit and talk or hear, including on the telephone; and occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl. The employee must occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus. _____________________________________________ WORK ENVIRONMENT: The work environment characteristics described here are representative of those the incumbent encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed primarily in an office setting. Noise level is quiet to moderate. Occasional local travel may be required, sometimes in inclement weather. _____________________________________________ Salary Description $17.00/hr

Full Time ME-GRAHAM LK EDUCATION-66502 16 KIDSPEACE WAY Administrative/Clerical Primarily M-F with additional hours & weekends as needed KidsPeace Graham Lake School in Ellsworth is seeking an Administrative Assistant. Do you want to make a difference in the lives of children? Join Our Team! The KidsPeace Graham Lake School is a special purpose private school serving children pre-k through high school ages with developmental disabilities and emotional disorders. We are looking for someone who is compassionate, creative, and disciplined to join our team. Knowledge of Special Education and Individualized Education Programs is not required but beneficial. This is a year-round position which offers competitive pay, excellent benefits, and opportunities for training. KidsPeace provides paid training's, clinical supervision, and career advancement opportunities! Qualifications: * Must pass all background checks and clearances as required by the Maine Department of Education, DHHS, and OCFS. * Associate's degree or equivalent required. * Administrative experience required. * Strong computer and office skills required. * Excellent verbal and written skills required. * Reliable Transportation required.

For over 40 years, the Central Lincoln County YMCA has been dedicated to improving the quality of life for all. There is not a more exciting, cause-driven organization to belong to, raise a family in, work or volunteer for, or donate. Our connections to our community hold us together, offer support, and give us an important sense of belonging. The CLC YMCA, with an operating budget of over $3M and over 90 staff, is a thriving non-profit organization serving more than 3,800 members and program participants with a range of activities. Emphasizing the four core character development values of caring, honesty, respect, and responsibility, we are committed to strengthening our communities by nurturing the potential of kids, promoting healthy living, and fostering a sense of social responsibility. We deliver subsidized services to adults and families in need and deserving children of the Central Lincoln County region. Position Summary: This position supports the work of the YMCA, a leading nonprofit to strengthen the community. Essential Duties and Responsibilities: Commits to the YMCA's mission, vision and values to promote healthy living, social responsibility, and youth development. Works with supervisor to create and implement procedures and/or programs and/or curriculum. Works with program participants and volunteers to deliver safe, quality programming while adhering to all standards. Greets members, answers phones, answers questions, and/or directs members to the correct department supervisors. Conducts tours and assists members with registering for membership and programs: Processes member payments and assists with cash handling. Promotes YMCA programs and services to existing and potential members and recruits new members. Builds effective, authentic relationships with participants and connects participants to the YMCA. Monitors facility usage and ensures members and visitors adhere to YMCA rules and core values. Ensures the Welcome Center remains clean and organized. As a Mandated Reporter, recognizes signs of abuse or neglect and reports to supervisor and the appropriate authorities. Non-Essential Duties and Responsibilities: Performs other tasks and projects as assigned. Requirements Physical Requirements: The physical requirements described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk, hear, bend, and lift. The employee is also required to use hands and fingers to operate a standard computer keyboard or tablet; use a computer, mouse, printer, and copier; and speak and hear using a telephone. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus. The employee will lift and/or move up to 30 pounds. Work Environment: The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed at a community campus that serves all people. Work is occasionally stressful and requires ability to multi-task, meet deadlines, and successfully cope with the pressures which are related to the position. The campus facility is open early mornings, evenings, and weekends and the job may require attendance outside of regular business hours (9am - 5pm). The noise level can be all volumes. Essential Experience and Skill Requirements: CPR and First Aid certification required within 60 days of hire. Team player, with superb interpersonal skills. An ability to work with co-workers and the public in a positive and friendly manner and resolve conflicts as needed. Self-starter with the ability to multi-task, work independently, and adapt to changing circumstances in a fast-paced environment. Basic computer skills and ability to learn new software. Essential Education Requirements: High School degree or GED or working towards completion of high school. Benefits: The health and wellness of our staff is paramount, so we foster a culture of healthy living amongst our team and offer a YMCA membership and program discounts. Salary Description $15.50 to $17.15 per hour