Administrative assistant jobs in Manchester, NH

Dr. Novikov Wellness and Skin Care, located in Northborough, MA, offers top-quality dermatologic and medical care. Our practice prioritizes a patient-centered approach and fosters partnerships to extend care to nursing homes and rehabilitation facilities. We believe in a self-managing team where each person brings unique talents, contributing to a proactive and growth-oriented workplace. Why Work with Us? At Dr. Novikov Wellness and Skin Care, we don't just hire-we cast our team members. We're looking for an Executive Assistant who aligns with our entrepreneurial spirit and values self-management, responsibility, and growth. Our priorities include: 1. Clear Communication: This role requires coordinating information within and outside the team, ensuring clarity in every interaction. 2. Proactivity and Initiative: We value self-starters who actively seek solutions, manage priorities, and contribute to our mission of patient care. They come with “batteries included,” not needing constant energy boosts from their supervisor. 3. Commitment to Growth: This role offers significant opportunities for personal and professional development, ideal for candidates who can commit to at least two years, preferably five, to allow for deep contribution and advancement. 4. Entrepreneurial Attitude: We seek someone who is results-oriented and capable of managing tasks and people effectively to optimize team productivity and morale. Role Overview As our Executive Assistant, you will play a pivotal role in supporting daily operations and fostering an environment where the team can thrive. Key responsibilities include: • Communication Management: Maintain professionalism in internal and external communications, effectively coordinating schedules and meetings. • Team and Task Management: Handle administrative workflows with precision, supporting office-wide initiatives and occasionally leading projects to streamline processes. Qualifications We seek a candidate with experience who sees this role as a dynamic, long-term opportunity, with potential to grow into a Practice Manager or Chief Operating Officer position in the future: • Proven Track Record: At least two years of experience in an administrative role, ideally with management responsibilities. • Attention to Detail and Adaptability: Outstanding organizational skills and the ability to efficiently manage complex tasks. • Excellent Interpersonal Skills: Capable of fostering trust, providing clear feedback, and building strong team relationships. If you are a dedicated, proactive professional ready to grow in a role that values your strengths and supports your professional goals, join us at Dr. Novikov Wellness and Skin Care. Here, your contributions matter, and you'll work in a collaborative, success-oriented environment. On-Target Earnings: $100K Annually (Annual Base $52K + Commission). Commission depends on performance and not guaranteed.

We are looking for a detail-oriented professional with strong organizational and communication skills to support daily administrative and coordination activities. Key Responsibilities & Qualifications: Proven experience coordinating calendars and scheduling meetings using Outlook and Microsoft Teams. Excellent written and verbal communication skills with a high level of accuracy, organization, and attention to detail. Strong problem-solving, planning, and time-management abilities in a fast-paced environment. Advanced proficiency in Microsoft Excel for data collection, analysis, trend identification, and reporting. Hands-on experience with Outlook and a variety of software-based systems. Proficient in Microsoft Word, PowerPoint, Access, and Microsoft Project (Project Manager).

Job Title: Executive Assistant III Pharma/Biotech Industry exp is must. Join our client as an Executive Assistant III, where you'll play a crucial role in supporting multiple executives in a dynamic and high-profile environment. This full-time, hybrid position requires in-office presence in Cambridge for key meetings, typically 2 days a week. Key Responsibilities: Manage complex calendars, prioritizing engagements to enhance executive effectiveness. Schedule and coordinate internal and external meetings and calls. Organize team meetings and team-building activities. Handle conference registrations and related meeting planning. Process expense reports in line with company policies. Coordinate detailed travel plans, including flights and accommodations. Essential Skills: Proven ability to collaborate across functions and with other Executive Assistants. Strong organizational skills with the ability to manage multiple priorities. Excellent time management and problem-solving abilities. High responsiveness to team needs and requests. Ability to handle sensitive information with discretion and integrity. Proficiency in Microsoft Office Suite and collaboration platforms like SharePoint. Education: Bachelor's degree or equivalent professional experience.

Contract Period: Full-time, year-round position, 40 hours/week, hourly, non-exempt, Hours 6:30 am to 3:00 pm Supervisor: Associate Head of School Qualifications: High School diploma required; Associate degree and 1 to 3 years of related experience preferred or equivalent combination of education and experience. Excellent interpersonal communication skills are required. Ability to collaborate and co-manage a fast-paced office environment is crucial. Build strong communicative relationships with stakeholders such as: School Marshal, SRO, security team, staff, administration, and external visitors. Literacy with Google apps is preferred. Telephone/computer data entry/general clerical skills are essential. DUTIES: Partner with security in Main Office operations. Greet and accommodate visitors to the Main Office. Maintain a clean, organized, and presentable office space. Manage and maintain the Main Office communication systems: Answer and/or transfer internal and external calls. Assist with answering intercom calls. Place calls on the public address system. Make school announcements on the intercom system. Program and monitor the main bell/intercom system. Sort and post incoming and outgoing mail. Maintain the postage machine. Answer or place calls using the Main Office 2-way radios. Manage and maintain the printer in the Main Office Manage and maintain Main Office files and supplies. Maintain office petty cash box. Monitor the security cameras throughout the day. Assist with the billing and collection of money for lost books. Maintain the lock distribution system for staff. Perform additional duties as assigned by the Associate Head of School.

The Administrator, Imaging Support will be responsible for daily clerical and administrative functions in support of all aspects of Imaging operations at restor3d. Position is also responsible for planning and developing systems and procedures to improve the quality and efficiency of the department. Essential Duties and Responsibilities: Develop and maintain strong internal working relationships across restor3d Understand the objectives, responsibilities, and mission of the Imaging Support department and works towards those goals Prioritize and plan work activities; adapt for changing conditions Initiate contact with various hospitals and imaging centers Create, modify, and maintain documents using Microsoft Office Maintain electronic filing systems Support staff in assigned project-based work Other responsibilities as assigned Qualifications: Associates degree in Business Administration or related field is preferred 3+ years' work experience in one of the following areas is required: Customer Service, Medical office/field, Medical device or pharmaceutical experience preferred Knowledge of medical terminology, with radiology or medical device industry experience preferred Advanced computer skills including Microsoft Office including Word, Outlook, Excel and Teams Experience with ERP, PLM, and PACS preferred. Experience in database entry, CRM or other prospect tracking systems strongly desired e.g. Oracle, SAP) Excellent telephone etiquette skills Skills, Abilities, Competencies Required: Excellent written and verbal communication skills Able to work accurately in a fast-paced, hectic, ever-changing environment with strong attention to detail Demonstrated ability to monitor own work to ensure quality, accuracy, and thoroughness Strong organizational, analytical, and time-management skills Able to self-motivate and work both independently and as part of a team Strong interpersonal skills Ability to interact effectively with a large number of individuals both within and outside the organization Knowledge of customer services practices. High attention to detail Exceptional time management and organizational skills, ability to prioritize work, meet deadlines and work under pressure Ability to manage and develop organized systems for filing, communications, and follow-up Ability to manage multiple, simultaneous projects and priorities effectively Ability to sense urgency and respond accordingly Use of discretion in confidential matters Flexibility and ability to adapt to changing pace and environment with frequent interruptions Willingness to learn needed skills on the job in order to enhance performance restor3d is an Equal Opportunity Employer

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 8 am to 4:30 pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3071 Fitchburg Primary Care This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination * Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. * Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. * Assists with new patient intake, including collecting demographic and insurance information. * Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service * Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. * Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. * Serves as liaison between patients, families, and caregivers to promote timely and effective communication. * Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence * Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. * Proofreads and edits materials for grammar, spelling, format, and style. * Composes or prepares standard letters and forms for review. * Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support * Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. * Makes travel arrangements for conferences, meetings, and other events. * May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing * Collects patient copayments, processes payments, and maintains records for daily deposits. * Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem relat Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. ed priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

First Help Financial (FHF) is a fast-growing and culturally diverse company in the U.S. We provide auto loans to the underserved and care for our customers and partners with exceptional service. Through flexible financing options and tri-lingual support, we offer consumers an easier way to finance their first car. We lend to and support our portfolio which has consistently grown 30%+ each year over the last nine years. Here you will find hard-working colleagues who come from over 20 countries. We hold ourselves to the highest standards of professionalism but also enjoy our work. Our culture and benefits are geared towards making you successful in life and comfortable at work. Your Title: Administrative Assistant, Accounting Your Location: Remote/anywhere within the USA You Report To: Accounting Team Lead Compensation: $19.67/hr Learn more about our awesome Accounting team About the Opportunity: First Help Financial, voted and certified as a “Great Place to Work” by our workforce for five years in a row, is adding a new partner to our Accounting department to accommodate our remarkable growth. This is a temporary four (4) month assignment. What you will do: Your duties include, but are not limited to: Process client refunds in our loan management system Submit client refunds and repo fee invoices to Bill.com Respond to any inquiries regarding refund and invoice payment (updating, voiding, reissuing, etc) Update charge off balances in our Collections dashboard Assist with external audits and other side projects from time to time Requirements What you bring: Bachelor's degree in accounting or related fields preferred Demonstrated historical career stability At least 1 year's experience related accounting or administration Proficiency in MS Office including strong Excel skills Excellent oral and written communication skills Strong organizational and analytical skills with excellent problem-solving abilities Ability to multi-task Good time management skills and ability to prioritize urgent matters Related finance/accounting background is a plus Benefits FHF Benefits… Great Perks - We offer generous salaries Culture - We are believers in maintaining a healthy work-life balance. While we work hard and care deeply about our customers and partners, we want you to have room for your family, friends, and yourself. Growth - Company growth provides unprecedented career growth. FHF's extraordinary year over year growth in revenue and new markets provides opportunity for you to establish and develop your career growth. We engage each employee to build a career plan that benefits everyone, and we have a proven record of investing in you. Diversity and Inclusion FHF is committed to building a culture that respects and embraces all walks of life, inclusive of all genders, race, culture, age, sexual orientation, and other identities. We will make accommodations when interviewing anyone with special needs

Job Title: Administrative Assistant Location: Spoonwood Dental Partners (Keene & Peterborugh) Position Type: In-Person Compensation: $20-$25 per hour Overview: This role will support our dental practices in both Keene and Peterborough, NH, handling a variety of administrative tasks to ensure smooth operations. Key Responsibilities: Administrative Support: Work closely with Practice Managers (PMs) to manage office operations equally across Keene and PB locations. Schedule and manage departmental, quarterly, and doctor lunch meetings. Help manage PM calendars and coordinate internal and external meetings. Set up vendor lunch and learn sessions post-PM approval. Manage marketing requests and assist with website updates. Coordinate new hire photos and update staff listings. Office Management: Manage office supplies, cleaning supplies, uniforms, and other orders via Amazon. Conduct office errands as delegated by Owners and PMs (e.g., bank deposits, post office tasks). Order and manage Gem graphics and clinical supplies. Coordinate team birthday cards and monthly birthday treat orders. Patient and Customer Service: Handle standard patient inquiries with excellent customer service. Assist with scanning, faxing, and company emails as needed. Logistics and Miscellaneous: Assist with onboarding and offboarding processes for new employees. Run errands such as picking up meals for meetings and managing certified mail. Prepare and assist in generating reports as required. Physical Requirements: Ability to stand, walk, and sit for extended periods. Ability to lift and carry office supplies and materials weighing up to 25 pounds. Frequent driving between Keene and PB locationsrequires reliable vehicle transportation. Ability to perform repetitive tasks such as data entry, filing, and handling office equipment. Requirements: Reliable vehicle transportation for travel between Keene and Peterborough. Eligible for mileage reimbursement when not traveling to the home base. Ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in office software and technology (e.g., scheduling tools, email, office suites). Location: 60 Hancock Rd., Peterborough, NH 03458 650 Court Street, Suite 4, 5, & 7, Keene, NH 03431 How to Apply: Visit ******************************************** Join Our Team | Spoonwood Dental Partners Equal Opportunity Employer: Spoonwood Dental Partners is an equal opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. Compensation details: 20-25 PI46aaee0031a3-31181-39326395

The Production Assistant is responsible for providing administrative support in a field office environment. The main function of this position will be to provide support to the Production Team and Project Managers. Exercises judgement within established guidelines to plan, prioritize and organize a diversified workload. Requirements: Project pre-planning Processing new leads and entering into proper systems Maintaining the daily production and on call schedules Managing job files and project documentation, including auditing files for billing Monitoring, auditing and filing daily paperwork from the field Maintain customer files via digital database and physical file system Contacting clients in a customer support role. Setting up subcontractor purchase orders Obtaining materials quotes and managing materials lists General administrative tasks, such as ordering supplies, refilling bins and setting up FedEx shipments Assisting with travel needs such as hotel reservations and flight booking Miscellaneous management reporting New field personnel onboarding and training coordination Helping the field with technology needs and technology troubleshooting. Ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards Other projects and duties as assigned Experience and Qualifications: 2+ years general office administration experience Construction, restoration or insurance industry experience preferred G-Suite knowledge (Gmail, Sheets, Google Drive) Microsoft Office knowledge (strong emphasis in Word & Excel) English language literacy & fluency Ability to multitask in a fast-paced office environment Strong written and verbal communication skills Attention to detail and keen sense of safeguarding other people's property and information Comprehensive understanding of customer service principles and practices Ability to work under time constraints to meet specific obligations Strong organizational and data entry skills Physical Requirements: Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time) Sitting for extended periods of time Manual dexterity needed for keyboarding and other repetitive tasks The ability to bend, crouch, or stand as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Disclaimer: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

Who We Are Salem Academy Charter School (SACS) is a nationally ranked urban charter school north of Boston, MA offering a rigorous college preparatory program to nearly 500 students in grades 6-12. Since 2004, SACS has been committed to serving the diverse population of Salem. Through a unique integration of rigorous college preparatory classes with service to the community, Salem Academy graduates informed, articulate and proactive individuals of strong character. What We Believe Salem Academy is committed to building a diverse and inclusive community. We seek to support a faculty and staff that reflects the rich diversity of our student body, creating a culture and environment where diverse perspectives, ideas, and identities are valued and integrated into our way of working and educating students. Salem Academy values a school culture that celebrates learning, and we believe that the adult culture in the school is the foundation of the school's success. The culture is based on mutual respect, integrity, professionalism, a commitment to excellence, a collaborative spirit, and a sense of human kindness particularly as it relates to age-appropriate adolescent development. What You'll do Salem Academy Charter School seeks an excellent Front Desk Administrative Assistant We are looking for a candidate who is committed to supporting a school culture of excellence and joyful learning. This employee is a member of our school-wide Operations team. The ideal candidate has experience working in an office setting and navigating multiple software systems.The Front Desk Administrative Assistant will be responsible for the following in addition to other duties as assigned by their manager: Front Desk Coordination: Oversee and manage general front desk operations, including phone and visitor interactions Monitor and maintain building access and security protocols at the main entrance Coordinate and support visitor and student check-in/out processes Facilitate student transitions during arrival, dismissal, and throughout the day Provide supervision and guidance for student movement across campus as needed Administer student attendance tracking and reporting in alignment with school procedures Maintain accurate records of attendance communications received via multiple channels Support faculty and staff with attendance documentation and data entry Communicate attendance-related information to families and relevant school personnel Interdepartmental Collaboration: Provide general administrative and operational support to school leadership and staff across a variety of functions Assist with coordination and execution of internal and external communications and events Support academic and building operations, including preparation of materials and logistical planning Contribute to schoolwide recognition initiatives and student celebrations Participate in and assist with special projects as needed, including data entry, document preparation, and organizational tasks Serve as a liaison for transportation-related matters, ensuring effective communication with families and district services Offer translation and language support across school settings to support multilingual communication Support the creation and maintenance of schoolwide displays and informational bulletin boards Campus Operations: Coordinate distribution and organization of incoming and outgoing mail and deliveries Manage school supply inventory, including fulfillment of staff requests and restocking as needed Support administrative processing of student documentation and school-issued authorizations Assist with the management and distribution of student passes and permissions Maintain and update school signage and informational displays as needed throughout the year Who You Are: You are values-aligned. You are passionate about Salem Academy Charter School's mission and vision. You recognize the assets and community cultural wealth of all students, families, and staff. You have experience fostering effective inclusion practices and a safe, positive, and respectful class and school culture. Qualifications: High school diploma with 2-3 years office experience and office software experience Strong interpersonal and communication skills. Ability to work independently and handle multiple tasks. Excellent organizational skills and attention to detail. Data Entry skills, facility with database work and technology savvy. Computer expertise in Microsoft Word and Excel. Bilingual capabilities in Spanish and English. Working Conditions and Physical Effort This position includes a half hour lunch break on 8-hour work days The policies and procedures in the school's Personnel Policy handbook apply. Work is normally performed in a typical interior/office workplace environment. No or very limited physical effort required. No or very limited exposure to physical risk. Salem Academy Charter School values a school culture that celebrates learning. We believe that the adult culture is the foundation of the school's success. The culture is based on mutual respect, integrity, professionalism, a commitment to excellence, a collaborative spirit, and a sense of human kindness, particularly as it relates to age-appropriate adolescent development.

Job Description Join Our Team as an Administrative/Accounting Assistant - Public Safety! Are you detail-oriented, organized, and skilled in supporting complex administrative operations? The Town of Brookline is seeking an experienced Administrative/Accounting Assistant to support operations in our Public Safety Business Office. This position plays a key role in managing payroll, purchasing, and accounts receivable functions for both the police and fire departments. The Administrative/Accounting Assistant performs a range of clerical and technical tasks to ensure accuracy and efficiency in daily operations. Responsibilities include data collection and entry, maintaining records, and assisting with the complete payroll cycle. Why Join Us? As part of the Town of Brookline's team, you'll have the opportunity to support the vital operations of our public safety departments. We offer a competitive hourly rate ranging from $30.06- $31.33. This position includes vacation and sick time, 13 public holidays, personal days, and excellent health and retirement benefits. You'll gain valuable experience in payroll, purchasing, and accounts receivable functions, working alongside dedicated professionals committed to public safety. Key Responsibilities: Payroll: Manage payroll functions for police and fire personnel, including data entry, verification, and processing of overtime, court time, and other compensations. Maintain personnel records and assist with new hire onboarding. Purchasing: Provide administrative support for the purchase order process, maintain inventory, and ensure accuracy in requisitions and purchase orders. Accounts Receivable and General Billing: Process incoming checks, reconcile invoices, manage delinquent accounts, and support the accounts receivable process. Accounts Payable: Administer the accounts payable process, ensure proper approval and coding of invoices, and maintain accurate records. General Administrative Support: Maintain records, respond to citizen requests, compose correspondence, and provide backup support to other clerical staff. Qualifications: High school diploma; Associate's or Bachelor's degree preferred. One to two years of basic bookkeeping experience and administrative office experience. Familiarity with public safety operations and procedures is highly preferred. Strong computer skills, including proficiency in typing, office software, and database management. Excellent organizational, communication, and interpersonal skills. Ability to work independently, manage time effectively, and meet deadlines. Salary Range: $30.06- $31.33 hourly Work Environment: Office setting with frequent contact with the public, government agencies, court personnel, insurance companies, vendors, and town departments. Discretion required when handling sensitive personnel, budgetary, and legal information. Apply Now: If you are ready to contribute to the safety and well-being of our community, apply with your resume and cover letter today to join our team as an Administrative/Accounting Assistant in the Public Safety office. Applications received by December 31 will receive priority consideration.

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The Department of Ophthalmology at Boston Children's Hospital offers the latest and best in diagnostics and care for children with vision problems. The department has 29 ophthalmologists, nine optometrists, and nine orthoptists on staff. Our experts have pioneered specialized diagnostic and surgical techniques for babies and children. We see more than 40,000 outpatients each year, and more than 1,500 surgical procedures are performed annually in our 11 locations. The Ophthalmology - Customer Service department is seeking an intern who embodies our values of respect, inclusivity, teamwork, and kindness to provide patients, families, and colleagues with an experience equal to the care we deliver at our Waltham office. This position is 100% onsite. Key Responsibilities: * As a Patient Experience Representative (PER) Intern, you will provide high quality customer service and administrative support and assist with patient check-ins, answering phones, and help patients and families get where they need to go. * This is a terrific opportunity to gain exposure to healthcare administrative roles, and you will be exposed to top talent in the industry. You will hone your skills in customer service, time management, communication, teamwork, and collaboration among other transferable skills. The PER job family allows career progression in the healthcare industry. Minimum Qualifications Education: * Current undergraduate students preferred; high school diploma/GED required. Experience: * Previous administrative, customer service, or internship/coop experience preferred. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Located in thirteen schools, Manchester's 21st Century Program supports student learning and growth by providing academic support and enrichment/recreational activities in after school and summer programming. The program operates Monday through Friday, 2:50-5:00 in elementary schools and 2:20 to 5:20 in middle schools, from early September to the end of the school year. Program staff include teachers, paraeducators, part-time hourly and a full-time site coordinator. Staff work with and support the students in their activities and provide a safe and welcoming environment. QUALIFICATIONS: A minimum of High school degree required; college degree preferred. Experience with after school programs, working with children and in a team environment. Experience in management and supervision. Strong organizational, communication and interpersonal skills. Proficiency with technology. SPECIFIC CORE FUNCTION: To provide management and supervisory support to the site coordinator at a 21st Century Community Learning Center. RESPONSIBILITIES: Site Support Assistants may be asked to assume any of the following responsibilities: Assists the site coordinator in supervising students moving to assigned classes/clubs. Assists the site coordinator in the safe and orderly dismissal of students. Assists in recording program student attendance data. Assists in the coordination, distribution, and clean-up of daily snack. Assists in administrative tasks including organization and inventory. Assist the site coordinator in providing a safe and secure environment for after-school program participants. Manages program in the site coordinators absence. Monitors student behavior and notifies site coordinator of any problems. Reports all incidents regarding students, staff and/or any unauthorized visitors to site coordinator. Serve as a substitute for enrichment instructors as required. Meets with the site coordinator for regular staff meetings as required. Attends trainings and orientations as required. Performs other duties as required by the site coordinator. Hourly Rate: $18.00 Application Procedure: The Manchester School District uses this Applicant Tracking on-line application platform, please visit our site: ******************************* The Manchester School District's website is *************

Job Description Summary: The Community Kiln is a non-profit ceramic studio under SMOC, South Middlesex Opportunity Council. The Studio Assistant works closely with the Manager in the upkeep and operations of the studio including cleanliness, class preparation and customer service. The Studio Assistant works with studio members, students, instructors and other customers. Studio Assistant may also be called upon to assist with Art Studio Classes. This role reports to the Studio Manager. The ideal candidate is reliable, punctual, artistic, patient and has a positive attitude. The Studio Assistant will often be the sole representative of the kiln. Why Work for SMOC? Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment. Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees. Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees. 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees. Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability. Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more. Primary Responsibilities: Maintain studio cleanliness. Upkeep of class glazes and materials. Occasionally mixing slips or oxides. Recycling of clay via hand wedging or the use of a pug mill. Preparing clay and materials for class/workshop use. Checking in students for classes. Assisting customers with project pick-ups. General customer service; Welcoming customers, answering questions, helping them locate items and providing advice and recommendations. Bagging or wrapping workshop items to ensure safe transport. Assisting in finishing (trimming and glazing) and firing of clay projects and clay works for classes and events. Loading/unloading a top loading kiln, as instructed. Maintaining kiln equipment and scraping shelves after use. Assist team at special functions and events as requested. Assist maintenance with clay deliveries, frequently totaling over 1000lbs of clay. Ensure that work is done timely and efficiently. Opening and closing of the studio and monitoring open studio times, as needed. Record social media content. Be comfortable working alone and/or with others. Other duties as assigned. Knowledge and Skill Requirements: A minimum of 2 years' experience in ceramics Basic knowledge of ceramic equipment and processes. Use of power tools/machinery such as a drill and slab roller. Ability to create art in both hand-built and wheel-thrown forms. Knowledge of firing electric kilns and independent loading/unloading kilns. Prior customer service experience. Basic computer proficiency. Strong communication skills. Organized detail and process oriented. Interest in art. Reliable transportation to and from the studio. Organizational Relationship: Directly reports to the Manager, Community Kiln. Physical Requirement: Ability to maintain a clean studio-must be willing to clean on a regular basis. Standing/walking for long periods of time. Ability to carry and move heavy objects (50lbs) Wearing a particulate respirator on the face and safety glasses as required for the glaze and clay recycling. CPR and First Aid certification (will be provided if needed) Working Conditions: As part of the responsibilities of this position, the Assistant, Community Kiln Studio, will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required. Up to 20 hours a week on a flexible basis. Weekend availability is required, and flexibility in scheduling in essential. Up to 20 Hours per week

Art Escape studio assistant will explain what Art Escape offers. The studio assistant will then help the customer in choosing an art project. Explaining the process to the customer. Studio assistants must be able to operate a cash register and give appropriate change. Being a studio assistant is much like being a waitress that serves art instead of food. No artistic abiities are required. Must be available to work after school, weekends and holidays.

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate's experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 8 am to 4:30 pm Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 3071 Fitchburg Primary Care This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities 1. Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. 2. Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. 3. Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. 4. Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. 5. Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. III. Position Qualifications License/Certification/Education: Required: 1. High School diploma or equivalent. Preferred: 1. Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: 1. 2 years of experience in a medical office or healthcare setting. 2. Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. 3. Strong organizational, communication, and customer service skills. 4. Ability to maintain confidentiality of patient and organizational information. 5. Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: 1. Previous experience providing administrative support in an academic medical office. 2. Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem relat Major Responsibilities: Transcribes medical reports for physicians from dictation. Produces correspondence, reports memos, etc. from dictation drafts, models, etc. Proof reads and corrects material. Composes, or selects standard form letters for physicians' response to routine inquiries and procedures, such as back-to-work authorizations. Schedules and coordinates patient visits, medical procedures for both inpatients and outpatients with admitting, the OR, testing centers, pre-admission, etc. Accurately registers and updates patient information on computer based systems. Notifies physicians or supervisor of priority items. Schedules meetings for physicians. Serves as receptionist. Greets visitors and/or patients. Ascertains their needs, and provides information as required. Provides quality customer service. Receives patient care related visits and phone calls, provides routine information, identifies problem related priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. ed priorities. Responds to emergency need to interrupt or contact physician and/or clinicians, based on physician's guidelines. Refers matters to appropriate person within department. Position Qualifications: Requires a High School diploma, additional specialized medical secretarial/medical office training and 1-2 years of medical secretarial/administrative support experience. Software used: Word processing, spreadsheet, Medi-Tech, IDX, Lynx, etc. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. Physical Demands and Environmental Conditions: Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at ***********************************. We will make every effort to respond to your request for disability assistance as soon as possible.

Join Our Team as an Administrative/Accounting Assistant Public Safety! Are you detail-oriented, organized, and skilled in supporting complex administrative operations? The Town of Brookline is seeking an experienced Administrative/Accounting Assistant to support operations in our Public Safety Business Office. This position plays a key role in managing payroll, purchasing, and accounts receivable functions for both the police and fire departments. The Administrative/Accounting Assistant performs a range of clerical and technical tasks to ensure accuracy and efficiency in daily operations. Responsibilities include data collection and entry, maintaining records, and assisting with the complete payroll cycle. Why Join Us? As part of the Town of Brooklines team, you'll have the opportunity to support the vital operations of our public safety departments. We offer a competitive hourly rate ranging from $30.06- $31.33. This position includes vacation and sick time, 13 public holidays, personal days, and excellent health and retirement benefits. You'll gain valuable experience in payroll, purchasing, and accounts receivable functions, working alongside dedicated professionals committed to public safety. Key Responsibilities: * Payroll: Manage payroll functions for police and fire personnel, including data entry, verification, and processing of overtime, court time, and other compensations. Maintain personnel records and assist with new hire onboarding. * Purchasing: Provide administrative support for the purchase order process, maintain inventory, and ensure accuracy in requisitions and purchase orders. * Accounts Receivable and General Billing: Process incoming checks, reconcile invoices, manage delinquent accounts, and support the accounts receivable process. * Accounts Payable: Administer the accounts payable process, ensure proper approval and coding of invoices, and maintain accurate records. * General Administrative Support: Maintain records, respond to citizen requests, compose correspondence, and provide backup support to other clerical staff. Qualifications: * High school diploma; Associate's or Bachelor's degree preferred. * One to two years of basic bookkeeping experience and administrative office experience. * Familiarity with public safety operations and procedures is highly preferred. * Strong computer skills, including proficiency in typing, office software, and database management. * Excellent organizational, communication, and interpersonal skills. * Ability to work independently, manage time effectively, and meet deadlines. Salary Range: $30.06- $31.33 hourly Work Environment: * Office setting with frequent contact with the public, government agencies, court personnel, insurance companies, vendors, and town departments. * Discretion required when handling sensitive personnel, budgetary, and legal information. Apply Now: If you are ready to contribute to the safety and well-being of our community, apply with your resume and cover letter today to join our team as an Administrative/Accounting Assistant in the Public Safety office. Applications received by December 31 will receive priority consideration.

Summary: The Community Kiln is a non-profit ceramic studio under SMOC, South Middlesex Opportunity Council. The Studio Assistant works closely with the Manager in the upkeep and operations of the studio including cleanliness, class preparation and customer service. The Studio Assistant works with studio members, students, instructors and other customers. Studio Assistant may also be called upon to assist with Art Studio Classes. This role reports to the Studio Manager. The ideal candidate is reliable, punctual, artistic, patient and has a positive attitude. The Studio Assistant will often be the sole representative of the kiln. Why Work for SMOC? Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment. Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees. Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees. 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees. Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability. Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more. Primary Responsibilities: Maintain studio cleanliness. Upkeep of class glazes and materials. Occasionally mixing slips or oxides. Recycling of clay via hand wedging or the use of a pug mill. Preparing clay and materials for class/workshop use. Checking in students for classes. Assisting customers with project pick-ups. General customer service; Welcoming customers, answering questions, helping them locate items and providing advice and recommendations. Bagging or wrapping workshop items to ensure safe transport. Assisting in finishing (trimming and glazing) and firing of clay projects and clay works for classes and events. Loading/unloading a top loading kiln, as instructed. Maintaining kiln equipment and scraping shelves after use. Assist team at special functions and events as requested. Assist maintenance with clay deliveries, frequently totaling over 1000lbs of clay. Ensure that work is done timely and efficiently. Opening and closing of the studio and monitoring open studio times, as needed. Record social media content. Be comfortable working alone and/or with others. Other duties as assigned. Knowledge and Skill Requirements: A minimum of 2 years' experience in ceramics Basic knowledge of ceramic equipment and processes. Use of power tools/machinery such as a drill and slab roller. Ability to create art in both hand-built and wheel-thrown forms. Knowledge of firing electric kilns and independent loading/unloading kilns. Prior customer service experience. Basic computer proficiency. Strong communication skills. Organized detail and process oriented. Interest in art. Reliable transportation to and from the studio. Organizational Relationship: Directly reports to the Manager, Community Kiln. Physical Requirement: Ability to maintain a clean studio-must be willing to clean on a regular basis. Standing/walking for long periods of time. Ability to carry and move heavy objects (50lbs) Wearing a particulate respirator on the face and safety glasses as required for the glaze and clay recycling. CPR and First Aid certification (will be provided if needed) Working Conditions: As part of the responsibilities of this position, the Assistant, Community Kiln Studio, will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. A successful background check is required. Up to 20 hours a week on a flexible basis. Weekend availability is required, and flexibility in scheduling in essential. Up to 20 Hours per week