Administrative Assistant Jobs in Margate, FL

Compensation: Up to $100,000 annually We are seeking a highly organized and proactive Executive Assistant / Personal Assistant / Chief of Staff to manage the daily operations of our family and business affairs. This dual role requires exceptional multitasking skills, as you will be supporting a dynamic family of five alongside a growing digital advertising company with ten employees. The ideal candidate will be adept at balancing personal and professional responsibilities, ensuring efficiency and harmony in both spheres. Key Responsibilities: For the Company: Act as a liaison between the executive team and other staff, enhancing communication and workflow. Helping to manage the executive's calendar, including scheduling meetings, conferences, and travel. Prepare reports, presentations, and data, as well as maintain files and records. Oversee projects, ensure deadlines are met, and adjust priorities as necessary. Assist with HR duties, including onboarding new hires and maintaining employee records. For the Family: Manage household calendars, including scheduling appointments, coordinating family events, and organizing travel plans. Oversee household staff, including coordinating schedules and ensuring all tasks are completed effectively. Coordinate logistics for family commitments, school events, and extracurricular activities. Assist with special projects and events such as parties, celebrations, and family gatherings. Manage and update the family calendar (Kids activities, appointments and important reminders). Coordinate appointments for family, pets and cars. Proactively communicate with family to avoid duplication of tasks and ensure all needs are met. Requirements: Proven experience as an Executive Assistant, Chief of Staff, or similar role with management responsibilities. Must have a valid driver's license and reliable car. Excellent organizational skills with an ability to think proactively and prioritize work. Strong communication and interpersonal skills, capable of maintaining strong relationships both internally and externally. High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, community leaders, and family members. Proficiency in Microsoft Office, scheduling tools, and other office management systems. Ability to handle confidential information with discretion. Education: Bachelor's degree in Business Administration, Management, or a related field preferred. Benefits: Competitive salary and benefits package. Opportunities for professional development and growth. Flexible working environment to accommodate both personal and professional needs.

Job Title: Executive Assistant & Lifestyle Manager Employment Type: Full-Time | In-Person Industry: Marketing & Real Estate About the Role: We are seeking an exceptionally organized, tech-savvy, and proactive Executive Assistant & Lifestyle Manager to support a dynamic entrepreneur with business interests in marketing and real estate. This is a newly created role that will serve as a key right-hand partner in both professional and personal life management. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and understands the demands of a multifaceted lifestyle. Key Responsibilities: Executive & Business Support: - Manage calendars, schedule meetings, and coordinate travel for the entrepreneur - Assist in property management for up to 7 real estate properties, including maintenance scheduling, vendor coordination, and insurance/tax tracking - Stay current with real estate compliance, practices, tax deadlines, insurance renewals, and local/state regulations - Conduct research and organize data as needed for business or investment opportunities Financial & Administrative Management: - Oversee and ensure timely bill payment for personal and business-related accounts - Track and categorize expenses for reporting and budgeting - Tech savvy - comfortable with Google Workspace, task/project management tools (e.g., Trello, Asana), bill payment apps, and cloud storage Lifestyle & Personal Management: - Coordinate family and personal appointments including doctors, wellness, and household vendors - Oversee household organization, inventory, and operations, including liaising with staff, cleaners, contractors, etc. - Manage personal errands, reservations, and occasional event planning Tech & Systems: - Utilize tech platforms for calendar syncing, task management, bill pay systems, cloud storage, and communication tools - Streamline processes and suggest tech-based solutions to enhance efficiency and organization Requirements: - Must reside in Miami, FL (non-negotiable) - Minimum 5+ years in a similar Executive Assistant or Lifestyle Manager role - Experience managing multiple properties, including knowledge of real estate operations, taxes, and insurance - Proven track record of discretion and trustworthiness with sensitive information - Exceptional organizational skills, attention to detail, and follow-through - Comfortable working in a high-trust, high-responsibility role Other Requirements: - Fluent in Spanish - Valid driver's license and reliable transportation - Ability to maintain a flexible schedule when necessary

We're seeking a highly organized and proactive Executive Assistant to support multiple high-level executives and team members. This is a dynamic role that blends traditional administrative responsibilities with elements of personal assistance, requiring someone who can seamlessly manage calendars, coordinate travel, and handle day-to-day tasks with discretion and precision. In this role, you'll: Provide comprehensive administrative and personal support to several executives. Manage complex calendars, schedule meetings, and coordinate appointments across professional and personal priorities. Arrange domestic and international travel, including flights, accommodations, and detailed itineraries. Organize events and engagements-from business meetings to personal gatherings-ensuring every detail is handled. Assist with a variety of personal tasks such as running errands, meal coordination, and household project management. Serve as a communication hub, drafting correspondence, handling calls, and ensuring clear and timely updates. Support ongoing projects and initiatives, applying a thoughtful, hands-on approach to problem-solving. Qualifications: 1-4 years of experience as an Executive Assistant, Administrative Assistant, or Personal Assistant. Strong organizational skills and the ability to manage multiple priorities independently. Proficiency in Microsoft Office Suite and Google Workspace. Professional, friendly communication style-both written and verbal. Discretion and sound judgment in handling confidential information. High level of reliability, attention to detail, and follow-through. Who You Are: Proactive, adaptable, and confident working in a fast-paced environment. Comfortable supporting multiple stakeholders with shifting priorities. Solutions-oriented and always thinking two steps ahead. Eager to contribute to a growing, collaborative team environment.

Job Description: As an Administrative Assistant with QuickBooks experience, you will be responsible for providing high-level administrative support while handling basic accounting tasks using QuickBooks. The ideal candidate will be a proactive problem-solver, comfortable with a variety of administrative tasks, and possess strong QuickBooks proficiency. Responsibilities include but are not limited to: • Manage and maintain office operations, including scheduling meetings, managing calendars and job/project schedules • Handle and direct phone calls, emails, and other communications • Assist in maintaining and organizing office files and documents • Process invoices, manage accounts payable and receivable, and perform basic bookkeeping tasks using QuickBooks • Reconcile financial records and prepare reports as needed • Order office supplies and materials Qualifications: • Proven experience as an Administrative Assistant or in a similar role • Strong organizational skills and attention to detail and accurancy • Excellent communication and interpersonal skills, ability to work independently as well as part of a team • Ability to multitask and manage time effectively • Basic knowledge of accounting principles • Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Quickbooks Desktop Pro

We are seeking an administrative assistant with accounting experience to join our client's team! The ideal candidate will have experience providing administrative support in office and experience with accounts payable and receivable. Responsibilities Manage and maintain calendars, scheduling appointments and meetings as necessary. Perform data entry tasks with a high level of accuracy and attention to detail. Assist with accounts payable and receivable Organize and maintain office files, ensuring all documents are properly categorized and easily accessible. Provide clerical support including proofreading documents, preparing reports, and handling correspondence. Assist with reception duties as needed, including greeting visitors and answering phone inquiries. Support personal assistant tasks for executives or team members as required. Coordinate office supplies inventory and place orders when necessary. Ensure the office environment is organized and conducive to productivity. Qualifications Proven experience as an Administrative Assistant or in a similar role is preferred. Strong organizational skills with the ability to manage multiple tasks efficiently. Proficiency in calendar management and scheduling software. Familiarity with office procedures and basic clerical tasks. Experience as a dental receptionist or medical receptionist is a plus but not required. Excellent proofreading skills with keen attention to detail. Strong data entry skills with proficiency in Microsoft Office Suite or similar software. Ability to work independently as well as part of a team in a dynamic environment.

Job Type: Full-Time Salary: $15 to $25 per Hour depending on o experience We are looking for a Bilingual Warehouse Administrative Assistant to support our warehouse operations through effective administrative, inventory, and coordination tasks. The ideal candidate is detail-oriented, organized, and fluent in English & Spanish . This role is crucial for ensuring accurate documentation, inventory management, and smooth workflow across departments. Key Responsibilities: Process and organize warehouse-related documents such as purchase orders, shipping manifests, and inventory records. Maintain accurate records in both physical and digital formats. Ensure compliance with relevant warehouse regulations and procedures. Serve as a key point of contact between warehouse staff, suppliers, and customers to ensure smooth order fulfillment. Handle phone calls, emails, and inquiries related to warehouse operations. Coordinate with sales, logistics, and other departments to streamline operations. Accurately enter data into warehouse management systems. Generate reports on inventory levels, shipping volumes, and order fulfillment performance. Assist with scheduling, filing, and preparing reports or presentations. Maintain a clean and organized workspace. Qualifications & Skills: Bilingual fluency in English and Spanish is required. Previous administrative experience in a warehouse, logistics, or inventory-related role is preferred. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and warehouse management systems. Strong attention to detail and problem-solving skills. Excellent organizational and multitasking abilities. Strong verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced environment.

Join our growing team at eCosmetics! We're looking for a detail-oriented and dependable Administrative & Accounting Assistant to support our finance and operations teams. This is a great opportunity to gain hands-on experience in accounts payable, vendor relations, and general administrative support in a fast-paced eCommerce environment. No prior accounting experience necessary! We are looking for entry-level junior talent eager to learn and gain real-world experience! 💼 What You'll Do: Accounts Payable Support (60%) Enter vendor invoices into our accounting system and ensure accurate coding Assist in payment processing (ACH/checks) Communicate with vendors to resolve invoice discrepancies Monitor due dates and follow up on outstanding items Maintain digital records and ensure audit readiness Administrative Support (40%) Schedule meetings and help manage calendars across departments Order supplies and manage vendor accounts (FedEx, Staples, etc.) Assist with onboarding tasks for new hires Help maintain organized digital filing systems Support special projects and day-to-day office operations ✅ What We're Looking For: Excellent organizational skills and strong attention to detail Familiarity with Excel or Google Sheets Strong communication and follow-up skills Willingness to learn and grow within the role Comfortable working with accounting tools or learning new systems 🎁 What We Offer: Competitive compensation Opportunity to grow with a fast-paced eCommerce company Collaborative team environment Employee discount on thousands of beauty & skincare products PTO Health Insurance

A very successful boutique Law firm are looking to hire an Administrative Assistant. The position is in office M-F. 9-5. Computer savvy Bilingual is a MUST 2+ years of admin experience, preferably in a professional services environment QUALIFIED CANDIDATES NEED ONLY APPLY

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Gulla CPA is looking for a proactive and detail-oriented Administrative Assistant to join our team in Fort Lauderdale, FL. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and a proven ability to take initiative. This multi-faceted role requires a self-starter who thrives in a fast-paced environment, excels at managing multiple priorities, and consistently meets tight deadlines. Responsibilities Greet walk-in clients with professionalism and courtesy. Handle and coordinate active calendars to ensure efficient scheduling. Schedule and confirm meetings, ensuring all details are managed. Ensure files are organized according to office protocol and maintained accurately. Provide ad hoc support around the office as needed to ensure smooth operations. Assist with billing and collection tasks, including preparing invoices and tracking payments. Process payments (via check, credit card, or electronic methods) and maintain accurate records. Assist with reconciling discrepancies related to client payments and accounts. Follow up with clients on outstanding invoices and overdue payments, ensuring proper documentation of communications. Skills Proven experience as an office assistant, or in another relevant administrative role. Knowledge of Microsoft software (Word, Excel, Outlook). Experience with billing and payment processing systems. Ability to adapt to varied work requirements and to be flexible. Ability to communicate in a clear, concise, and professional manner. Detail-oriented with a strong focus on accuracy in billing and payment records. Familiarity with CCH software is a plus. Understanding of basic accounting principles and billing processes is a plus. Excellent organizational and time management skills. Analytical abilities and aptitude in problem-solving. Excellent written and verbal communication skills. Ability to multitask and prioritize workload. Reliable/Punctual/Flexible. MUST be a self-starter and team player. Qualifications Associates degree or equivalent experience. Experience in billing, collections, or payment processing preferred. Strong interpersonal, customer service, and communication skills. Ability to multitask and prioritize effectively. Proficient in Microsoft Office suite and familiarity with accounting software. Position Details Compensation based on experience level Full-time, on site PTO, holidays, 401K, and health insurance available to full-time employees Gulla CPAs & Advisors, LLP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees

Here at Grant Cardone Enterprises, it's our mission to positively transform companies by providing leaders and salespeople with the very best business and sales training so they can become masters of their crafts, build unified cultures, and drive revenue and profit so they can help build a better future. We help small sized to Fortune 500 companies reach new revenue targets by finding overlooked opportunities and customizing the business process to be more effective. Our vision is to reach every individual across the world, and give them the right tools to help them 10X their life. We are seeking a highly organized and proactive Admin Assistant to support our Sales Team. This role will focus on assisting the team with various administrative tasks, sales-related activities, and project management duties. The ideal candidate will have strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Key Responsibilities: Sales Support: Assist the sales team with the preparation of sales reports, presentations, and proposals. Maintain and update customer databases and CRM software. Monitor and track sales orders, ensuring they are processed in a timely manner. Help schedule meetings, calls, and appointments for the sales team. Project Management Assistance: Assist in coordinating sales projects, ensuring deadlines are met. Collaborate with internal teams to ensure smooth project execution. Track project progress and provide status updates to the sales team and relevant stakeholders. Manage project-related documentation, such as contracts, proposals, and timelines. Administrative Support: Answer and direct sales-related inquiries via phone or email. Coordinate travel arrangements and expenses for the sales team. Organize and maintain sales department files and records. Assist with preparing and reviewing contracts and sales agreements. Sales Metrics and Reporting: Generate and distribute weekly, monthly, and quarterly sales performance reports. Analyze data for trends and provide insights to the sales team. Assist in the preparation of sales forecasts and help maintain accurate sales tracking systems. Team Collaboration: Act as a liaison between the sales team and other departments such as marketing, finance, and operations. Help organize sales meetings, webinars, and team-building activities. Maintain strong communication with the sales team to identify areas where administrative support is needed. Qualifications: Proven experience in an administrative role, preferably within a sales or project management environment required. Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and CRM software (HubSpot, etc.). Excellent organizational and time-management skills. Strong attention to detail and ability to multitask. Effective written and verbal communication skills. Ability to work independently as well as in a team-oriented environment. Desired Skills: Experience with project management tools. Basic knowledge of sales processes and procedures. Familiarity with data analysis and reporting. This position is fully onsite in our office in Aventura, only candidates living on a commutable distance will be considered. In accordance with our pre-employment processes and Drug-Free Workplace program, your employment is contingent upon a negative drug screen and satisfactory background check. Cardone Enterprises is an equal opportunity employer. All employment decisions, including hiring, promotion, discipline, or discharge, are based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other protected status under federal, state, or local law. Only candidates who are 18 years of age or older will be considered for this position, in accordance with legal and operational requirements.

Administrative Assistant Languages: English - Required | Hebrew - Desired/Advantage Behind every great company is a strong, reliable, and efficient operations team. As we continue to grow and create meaningful impact in the real estate industry, we're looking for an Administrative Assistant who is ready to grow with us. This role is perfect for someone who thrives in a fast-paced, purpose-driven environment, values structure, and takes pride in making things run smoothly. You will play a central role in supporting our leadership, managing internal operations, and ensuring our office functions with professionalism, order, and heart. Role: ● Oversee all office operations, ensuring efficiency, organization, and professionalism. ● Manage HR tasks, including employee onboarding, attendance, benefits coordination, and documentation. ● Handle accounting paperwork, invoices, payments, and liaise with our finance team. ● Coordinate and maintain legal documentation and ensure compliance with company policies. ● Manage appointments, meetings, and executive calendars. ● Serve as the main point of contact for vendors, service providers, and office maintenance. ● Maintain and manage internal systems using Microsoft Office Suite and Google Workspace. Qualifications: ● Fluent in English (spoken and written); Hebrew proficiency is a plus. ● Proven experience in administrative, HR, or office management roles. ● Strong working knowledge of accounting and legal documentation procedures. ● Highly organized with exceptional attention to detail. ● Skilled in Microsoft Office Suite (Excel, Word, Outlook) and Google Suite (Docs, Sheets, Drive). ● Excellent interpersonal and communication skills-both verbal and written. ● Ability to maintain confidentiality and handle sensitive information with professionalism.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Internship experience or professional expereince Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

We're seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations, manage schedules, and provide critical support across departments. This role is ideal for someone who thrives in a fast-paced environment, is proactive, and enjoys helping a team stay on track. Responsibilities Manage calendars, coordinate meetings, and schedule appointments Assist in preparing internal and external documents (Word, Excel, PDF) Respond to emails, file documents, and handle general correspondence Maintain case tracking logs and organize shared folders Support light data entry and help analyze basic reports or summaries Order office supplies, manage vendor accounts, and oversee inventory levels Track and support process improvements as identified by team leaders Maintain discretion and confidentiality with sensitive company information Help coordinate occasional team events, internal trainings, or communications Provide general support to executives and department managers Qualifications Associate's degree or equivalent experience (Bachelor's a plus) 2+ years of experience in an administrative, coordinator, or office support role Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint) Strong attention to detail and ability to multitask effectively Excellent written and verbal communication skills Comfortable working independently and across multiple teams Professional, reliable, and discreet with sensitive information Experience supporting process documentation or small projects is a plus Familiarity with case logs, CRM tools, or workflow software is a bonus

Our client is a surveying company with five generations of experience. They provide a wide range of services, including land, property, boundary, and topographic surveys. Servicing the lower East Coast of Florida using the latest technology and the highest standards of measurement and data collection. They are looking for an Administrative Assistant to join their team. If you are looking to be an integral part of a team and bring strong organisational skills, excellent communication abilities, and a passion for exceptional customer service, then this role is for you! Qualifications: Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat. Strong organizational skills with a proven ability to follow through on tasks. Excellent written and verbal communication skills. Ability to multitask and prioritize in a fast-paced environment. Spanish language proficiency is preferred. Willingness to receive and apply constructive feedback. Previous experience in a professional office or surveying environment is a plus. Skills: Attention to detail and a commitment to accuracy. Adaptability and a proactive attitude when handling shifting priorities. Strong time management and task coordination abilities. Collaborative mindset and ability to work well within a team. Customer service-oriented with a friendly and professional demeanor. Problem-solving mindset with a focus on continuous improvement. Additional information: Full Time, Days, Monday through Friday 8:00 am to 5:00 pm 40 hours per week Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Job Type: Full-time Pay: $14.00 - $16.00 per hour

Description: Our client is currently seeking a Administrative Assistant to join their team full-time in Pompano Beach, FL. Administrative Assistant Schedule: Full-time | Monday - Friday (40 hours per week) About Us Our client is a reputable, family-owned company that has been serving South Florida for over 31 years. They are renowned for their commitment to quality and exceptional service. They are currently seeking a dedicated and detail-oriented Administrative Assistant to join their team and support daily operations. Position Overview The Administrative Assistant will play a pivotal role in ensuring the smooth functioning of the office. This role involves handling clerical tasks, assisting with building permit processing, and providing general support to visitors and clients. The ideal candidate will possess excellent organizational and communication skills, along with proficiency in QuickBooks and Microsoft Office. Key Responsibilities Professionally answer and direct phone calls. Draft and distribute emails, memos, letters, and forms. Perform data entry and maintain records in QuickBooks. Assist in the preparation of regularly scheduled reports. Organize and maintain the office filing system. Prepare permit applications and track the plan processing. Provide general support to visitors and clients. Coordinate with the Operations Manager to address requests and queries. Qualifications & Skills Proven experience as an Administrative Assistant or Office Administrator. Strong knowledge of office management systems and procedures. Proficiency in QuickBooks and Microsoft Office (Word, Excel, Outlook, etc.). Experience with building permits in construction (preferred). Excellent written and verbal communication skills. Strong organizational skills with the ability to multitask effectively. Benefits Health insurance provided through Florida Blue Cross Blue Shield. Work in a professional and supportive environment. If you are a proactive and detail-oriented professional looking to join a well-established company, we encourage you to apply! By providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively "Judge") to such phone number regarding job opportunities, your job application, and for other related purposes. Message & data rates apply and message frequency may vary. Consistent with Judge's Privacy Policy, information obtained from your consent will not be shared with third parties for marketing/promotional purposes. Reply STOP to opt out of receiving telephone calls and text messages from Judge and HELP for help. Contact: **************** This job and many more are available through The Judge Group. Find us on the web at *************

PayCargo is the trusted, global platform for logistics, helping businesses navigate the complexities of payments and invoice processing. Backed by deep industry knowledge and unrivaled AI technology, the solutions streamline financial workflows, improving transparency, and enhancing productivity. With real-time payment capabilities and a network of 5,000+ vendors-including MSC, Maersk, ZIM, and leading air, rail, and terminal partners-PayCargo improves cash flow and ensures faster, more reliable cargo movement. Headquartered in Coral Gables, Florida, we're the leading digital platform for air and cargo payments in North America and expanding rapidly worldwide. In 2022, PayCargo raised $130 million in Series C funding from Blackstone Growth to support our vision of becoming the global standard for B2B freight payments. About the role: We are seeking a highly organized and detail-oriented Administrative Assistant to support the Senior Vice President of Finance (SVP). The ideal candidate will be responsible for providing administrative and clerical support to ensure the smooth operation of the department, including handling financial documentation, data entry, scheduling, and communication tasks. As the Administrative Assistant, you will: Provide administrative support to the SVP, including calendar management, meeting coordination, and internal communications. Responsible for the calendar of SVP. Prepare and manage correspondence, reports, and financial documents. Assist with the preparation of presentations for Financial Services Department Maintain and organize digital and physical filing systems for financial records and data-related documents. Support Financial Services Department Leadership. Liaise with other departments to ensure timely submission of Financial Services Department related materials. Help coordinate audits and prepare necessary documentation. Perform general office duties such as ordering supplies, filing, and responding to internal and external inquiries. Other duties as assigned by SVP. You Are Likely To Succeed If: Proven experience as an administrative assistant or in a similar role. Minimum of three years' experience as administrative assistant or similar role is required High school diploma or equivalent and associate's degree required. Additional experience as administrative assistant in can substitute for associate's degree. Strong knowledge of MS Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with financial or data management software is a plus. Excellent organizational and time management skills. Strong verbal and written communication skills. Attention to detail and problem-solving skills. Ability to handle confidential information with integrity. Ability to work independently and as a member of various teams and committees. Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Experience and Education: Bachelor's degree is preferred. Five years of Administrative Assistant experience in Corporate preferred What We Offer: Our compensation package includes a highly competitive salary and bonus plan. We care about your well-being and personal life. We offer a vacation policy, sick policy, personal time off policy, a generous 401K match, and more. Your success at PayCargo is determined by the impact that you are making, and how well you collaborate with the various teams that you interact. Everyone at PayCargo is empowered to take ownership to learn, self-improve, and master their skills in an environment focused on efficiency, collaboration, and purpose. We are proud to be an equal-opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression, or veteran status.

Only Candidates with US Work Authorization will be considered. Scope of Responsibilities: Bank's greeter and Operates PBX or multi-line telephone system to answer incoming calls and directs callers to appropriate personnel by performing the following duties. Greet and welcome visitors in a professional and friendly manner. Answer and direct incoming calls to the appropriate personnel. Manage the main phone line, addressing inquiries and directing calls accordingly. Maintain the client area, ensuring it is organized and presentable. Ensure efficient and courteous communication on the phone. Provide information and assistance to visitors, ensuring a positive experience. Maintain a tidy and organized reception/client area. Provide general administrative assistance. Handle sensitive information with confidentiality. Assist in managing office supplies and equipment. Handle incoming and outgoing mail and packages. Assist subtenants with administrative inquiries and provide necessary support. Update information and act as the point of contact for building management. Assist in data entry tasks and maintain accurate records. Provide information and assistance to visitors, ensuring a positive experience. Communicate and collaborate with building management on administrative matters. Open requests with the IT department to ensure technology equipment functions optimally. Collaborate with IT for timely resolution of tech-related issues in the client area Communicate with vendors for office supplies and services. Serve as a point of contact for employees regarding facility/parking-related inquiries. Respond Facilities emails and tickets. Communicate and enforce office administration policies Back up for Administrative and Facilities Support Perform all other duties and tasks as assigned. Experience: At least 1-year related customer service experience with practice on answering phones and greeting the public. Knowledge in MS Office including Word, Excel, Power Point Presentation, and the ability to work well within a structured team environment along with excellent interpersonal skills; ability to manage multiple priorities simultaneously. Education: High School diploma or equivalent. Language: English and Portuguese required with excellent written and verbal skills. Knowledge of Spanish a plus. Equal Opportunity/Affirmative Action Employer, M/F/V/D Search for this job, NO EMPLOYMENT AGENCIES, HEAD HUNTERS, EXECUTIVE SEARCH FIRMS OR REPRESENTATIVE CALLS PLEASE.

Job Title: Executive/Personal Assistant Reports To: CEO & Spouse TO APPLY YOU MUST CLICK HERE: https://forms.clickup.com/**********/f/8cmn3f4-42574/8KXZ3FBX39VOX1AS12 Job Summary: We are seeking a highly skilled, proactive, and personable Lifestyle Manager to support a dynamic Amazon Marketplace mastermind and his spouse. The ideal candidate will be a master at managing busy schedules, coordinating travel, creating extensive itineraries, and ensuring a seamless day-to-day life. This is an excellent opportunity for someone passionate about luxury travel, lifestyle management, and working closely with high-level professionals. The role offers room for growth, collaboration, and the potential for expanding responsibilities. Key Responsibilities: - Travel Coordination: Plan and organize complex travel itineraries, including flights, accommodation, transportation, and activities, ensuring every detail is attended to. Ensure all travel experiences are seamless, luxurious, and tailored to preferences. - Schedule Management: Oversee and manage a busy personal and professional calendar, ensuring that all appointments, meetings, and events are efficiently coordinated and attended to. - Event Planning: Coordinate personal events such as family gatherings, dinner parties, and special celebrations, ensuring every event is impeccably organized. - Household Management: Assist in overseeing household logistics, including coordinating with vendors, managing service providers, and ensuring the smooth operation of day-to-day tasks. - Lifestyle Enhancement: Research and recommend lifestyle enhancements such as wellness retreats, dining experiences, fitness regimens, and local Miami happenings. - Administrative Support: Provide ad hoc administrative support, including managing correspondence, emails, and preparing documents or presentations. - Problem Solving: Anticipate needs and handle any last-minute issues or requests, finding quick and effective solutions. - Relationship Building: Build a strong rapport with the principal's business partners, family, and other key contacts to foster collaboration and ensure seamless communication. Skills & Qualifications: - Experience: Minimum of 5 years experience in administrative personal assisting, or related fields with a strong focus on travel and high-level support. - Travel Expertise: Extensive knowledge of travel logistics, premium travel options, and luxury destinations. Strong ability to create personalized, extensive travel itineraries. - Organizational Skills: Exceptional organizational skills with the ability to multitask and prioritize effectively. - Tech-Savvy: Comfortable using various software tools for scheduling, communication, and research. Proficiency with Microsoft Office Suite, Google Suite, and project management tools is a plus. - Local Knowledge: Strong understanding of Miami and its high-end services, venues, restaurants, and events. - Communication Skills: Excellent verbal and written communication skills; able to interact with high-level individuals in a professional and courteous manner. - Discretion & Confidentiality: Ability to handle sensitive information with the highest level of confidentiality and professionalism. - Flexibility & Adaptability: Must be willing to work flexible hours, including evenings and weekends, as necessary. - Proactive & Solution-Oriented: Anticipates needs and solves problems independently while maintaining a positive attitude. Benefits & Opportunities: - Room for Growth: This role offers the potential to grow within the position and expand responsibilities as the household and business evolve. - Collaboration: Opportunity to work closely with both the mastermind and spouse, providing valuable insights and creating long-lasting relationships. - Competitive Salary & Benefits: Compensation based on experience with additional benefits and perks, including opportunities for travel and networking. TO APPLY YOU MUST CLICK HERE: https://forms.clickup.com/**********/f/8cmn3f4-42574/8KXZ3FBX39VOX1AS12