How to hire an administrative assistant & marketing assistant

How to hire an administrative assistant & marketing assistant, step by step

Here's a step-by-step administrative assistant & marketing assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative assistant & marketing assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative assistant & marketing assistant
• Step 8: Go through the hiring process checklist

What does an administrative assistant & marketing assistant do?

Post an administrative assistant & marketing assistant job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The administrative assistant & marketing assistant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An administrative assistant & marketing assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, administrative assistants & marketing assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of administrative assistants & marketing assistants and their corresponding salaries.

   Type of Administrative Assistant & Marketing Assistant	Description	Hourly rate
   Administrative Assistant & Marketing Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$14-24
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

2. Create an ideal candidate profile

   Common skills:

   • PowerPoint
   • Database Management
   • Travel Arrangements
   • Expense Reports
   • Email Blasts
   • Administrative Tasks
   • Facebook
   • Event Planning
   • Provides Administrative Support
   • Press Releases
   • Photoshop
   • Financial Statements
   • Payroll
   • Twitter

   Check all skills

   Responsibilities:

   • Develop and manage companies Facebook page and conduct social media campaigns through Facebook.
   • Research, order, track, distribute and inventory promotional items for giveaways and manage vendor relationships.
   • Budget and record company payroll.
   • Create and update PowerPoint presentations for marketing managers increasing efficiency and providing professional support to enhance sales.
   • Create PowerPoint presentations, organize conferences and special events, maintain databases including mailing lists, organize mailings.
   • Provide technical and administrative support for all department employees including personnel and corporate policy records and payroll inquiries.

   More administrative assistant & marketing assistant duties

3. Make a budget

   Including a salary range in your administrative assistant & marketing assistant job description is one of the best ways to attract top talent. An administrative assistant & marketing assistant can vary based on:

   • Location. For example, administrative assistants & marketing assistants' average salary in florida is 40% less than in washington.
   • Seniority. Entry-level administrative assistants & marketing assistants 40% less than senior-level administrative assistants & marketing assistants.
   • Certifications. An administrative assistant & marketing assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an administrative assistant & marketing assistant's salary.

   Average administrative assistant & marketing assistant salary

   $39,564yearly

   $19.02 hourly rate

   ---

   Entry-level administrative assistant & marketing assistant salary

   $30,000 yearly salary

   Updated December 16, 2025

   Average administrative assistant & marketing assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Washington	$50,047	$24
   2	California	$47,379	$23
   3	Connecticut	$47,301	$23
   4	Illinois	$45,411	$22
   5	Nebraska	$45,093	$22
   6	Massachusetts	$44,657	$21
   7	Minnesota	$43,709	$21
   8	District of Columbia	$43,118	$21
   9	New York	$42,844	$21
   10	Michigan	$41,124	$20
   11	New Mexico	$39,652	$19
   12	Missouri	$38,753	$19
   13	Virginia	$38,320	$18
   14	Texas	$36,508	$18
   15	Iowa	$36,019	$17
   16	Ohio	$35,459	$17
   17	Tennessee	$32,172	$15
   18	North Carolina	$31,659	$15
   19	Georgia	$31,172	$15
   20	Florida	$30,328	$15

   Average administrative assistant & marketing assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Vishay	$83,945	$40.36	5
   2	Simulations Plus	$51,409	$24.72
   3	Careerstaff Unlimited - A Genesis Healthcare Company	$49,589	$23.84
   4	Ahmad, Zavitsanos, Anaipakos, Alavi & Mensing P.c. Or Aza	$48,022	$23.09	7
   5	Macerich	$47,673	$22.92	1
   6	Boston Scientific	$46,736	$22.47	18
   7	Kimley-Horn	$46,568	$22.39	20
   8	Lincoln Electric	$46,556	$22.38	3
   9	nFocus Solutions	$46,456	$22.33
   10	Hubbell	$45,705	$21.97	10
   11	UPS	$45,434	$21.84	22
   12	eyecarecenter	$44,899	$21.59
   13	USA Vein Clinics	$44,612	$21.45	2
   14	Ames National	$44,172	$21.24
   15	Gravitec Systems	$43,618	$20.97
   16	The Dennis Group	$43,529	$20.93	2
   17	The Washington Post	$43,337	$20.84
   18	Universal Music Group	$42,703	$20.53	3
   19	Supply Chain Solutions	$42,208	$20.29	1
   20	Texas	$41,799	$20.10	26

4. Writing an administrative assistant & marketing assistant job description

   A good administrative assistant & marketing assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an administrative assistant & marketing assistant job description:

   Administrative assistant & marketing assistant job description example

   The Administrative Assistant is responsible for providing a high level of professionalism and confidentiality in a fast-paced environment, often under pressure, remaining flexible, proactive, resourceful, and efficient.
   
   Administrative Support—Performs complex administrative duties, including coordinating resources across corporate functions. Composes routine correspondence with internal and external contacts.
   
   Executive Calendar Management—Manage multiple Outlook Calendars. Interaction with both internal and external executives and assistants, as well as consultants and vendor partners. Coordination of a variety of complex executive meetings. Must be able to use best judgment to prioritize the executive’s time based on greatest need. Travel scheduling for multiple executives, logistics manipulation, and problem-solving.
   
   Time Management—Conserves executive’s time by reading, researching, and routing correspondence; drafting internal and external correspondence; collecting and analyzing information; initiating telecommunications. Ability to multi-task and meet changing deadlines.
   
   Document preparation and record management, including processing expense reports and invoices; handling mail, faxes and copying as needed; maintaining department phone and email distribution lists; maintaining department organizational charts and properly storing legal agreements.
   
   Event Coordinating—Plan functions as requested, including negotiation with outside vendors for services.
   Project Management—Lead multiple projects simultaneously; utilize exceptional follow-up skills. Communications—Expert level oral and written communication skills. Ability to communicate vertically and laterally within the organization at all levels. Interact with clients, vendors, and visitors professionally. Coordinating and scheduling small and large scale meeting and conference call logistics. Attends meetings when assigned and reports on actions. Oversee and ensure adequate supplies for department. Completes all arrangements for new departmental employees (schedules new employee orientation, secures technical assets such as computer and mobile phone, and Code of Conduct sessions, etc.). Performs special projects and tasks as assigned to support department priorities, utilizing exceptional follow-up skills. Complete other duties as assigned
   
   Ability to handle confidential information appropriately. Proficient at Microsoft Word, Excel, Outlook and Power Point. High degree of flexibility required. Good interpersonal skills. Good organizational skills. Ability to multi-task and work independently with minimal supervision. Detail oriented. Ability to effectively communicate. Ability to work and participate in a team environment within and across departments. Demonstrate service oriented mindset. Some overtime may be required. Required licenses, certificates, specific skills, personal traits, e.g., RN, CPA, able to type 90 wpm, detail orientation.

   Copy this example

   

5. Post your job

   To find administrative assistants & marketing assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any administrative assistants & marketing assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level administrative assistants & marketing assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your administrative assistant & marketing assistant job on Zippia to find and recruit administrative assistant & marketing assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit administrative assistants & marketing assistants, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative assistant & marketing assistant

   Once you've decided on a perfect administrative assistant & marketing assistant candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new administrative assistant & marketing assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire an administrative assistant & marketing assistant?