Administrative assistant jobs in Maryland

Executive Assistant & Transaction Coordinator - Brokerage Job Type: Full-Time Compensation: Salary + Performance Bonus (based on closed-deal milestones) We're seeking a highly organized, resourceful Executive Assistant & Transaction Coordinator to support the Senior Broker through every phase of farm transactions. This role owns the checklist, keeps timelines tight, resolves deal hurdles, and ensures all parties-buyers, sellers, lenders, attorneys, inspectors, and integrators-are aligned from listing to settlement. No marketing or new-business duties. Your success is measured by clean files, on-time closings, and proactive problem-solving. Core Responsibilities Transaction Coordination & Deal Management Build and manage end-to-end transaction timelines (contract → study period → financing/appraisal → integrator approvals → settlement). Maintain the master checklist and proactively chase deliverables, signatures, deposits, inspections, and addenda. Coordinate with lenders (e.g., farm credit institutions) to track underwriting items, DSCR requirements, appraisals, title/closing documents, and settlement statements. Liaise with poultry integrators (e.g., for LOIs, upgrade lists, bird placement timelines) and track compliance items. Schedule and coordinate farm access, inspections, environmental/soil tests, well/septic, surveys, minor subdivisions, and permitting where applicable. Prepare, route, and quality-check contracts, addenda, disclosures, and post-contract amendments; ensure versions and dates are accurate. Monitor contingency clocks (study period, financing, title) and issue deadline reminders/Notices to Perform as directed. Compile settlement packages; verify prorations, credits, and personal-property inclusions match the agreement. Issue Resolution (“Deal Doctor”) Identify risks early (title defects, survey conflicts, permitting bottlenecks, integrator requirements, appraisal gaps) and propose options. Coordinate curative actions with attorneys, title, surveyors, lenders, and local authorities; document decisions and next steps. Track upgrades/repairs and third-party work orders; confirm completion and supporting invoices/releases. Escalate critical items to the Senior Broker with succinct briefings and recommended solutions. Documentation, Compliance & Records Maintain audit-ready digital files (contract, correspondence, proofs of delivery, disclosures). Ensure MLS/file compliance and brokerage policy adherence; log all key communications and approvals. Create clean summaries: deal snapshot, open items, next milestones, and critical dates. Client & Stakeholder Communication Serve as the primary coordination point for buyers, sellers, lenders, integrators, inspectors, surveyors, and title/attorneys. Draft professional updates and recap emails; confirm mutual understanding of action items and deadlines. Prep the Senior Broker for calls/meetings with concise one-pagers and status dashboards. Scheduling & Logistics Own the Senior Broker's calendar, property tours, site visits, closing dates, and key task reminders. Arrange photography, document retrieval, utility verifications, and access logistics. Data & Reporting Maintain deal pipeline trackers (active, under contract, closed) with status, dates, and blockers. Produce weekly status summaries and closing forecasts. Qualifications 2-5+ years in real estate transaction coordination, escrow/title, lending, or executive support (ag, commercial, or specialty assets a plus). Master organizer with relentless follow-through; comfortable managing many simultaneous deadlines. Strong written communication and document accuracy; high attention to detail. Professional fluency with Microsoft Office/365, PDFs/e-signature, and CRM/task systems. Familiarity with agricultural assets, inspections, surveys, permits, and lender processes preferred. Real estate license (or willingness to obtain) is a plus. Valid driver's license; ability to travel locally for meetings and property access. Success Metrics (KPIs) On-time closing rate and reduction of deadline extensions. Number of issues pre-empted/resolved without escalation. File accuracy/compliance and post-closing error rate. Stakeholder satisfaction (buyers/sellers/lenders/attorneys/integrators). Cycle-time from contract to close.

The Assistant Ministerial Secretary is responsible for designing and supervising the dissemination of Ministerial projects and programs across a range of media platforms. These platforms include creating newsletters and writing news and feature articles for web and print publications, managing social media, coordinating with television networks, and helping with other communication projects as needed. They work in collaboration with GC and Division leadership to equip and provide resources for them to align their department's work with GC initiatives, such as Global TMI, Back to the Altar, Revival, and Reformation. COMPENSATION Full-time exempt position with benefits Remuneration Range: 89-104% ($85K - $99K annually) BENEFITS Salary employees receive comprehensive benefits packages, including health insurance, paid time off, and retirement savings plans, etc. SUPERVISOR: Ramon Canals ESSENTIAL JOB FUNCTIONS Develops and implements comprehensive communication and marketing strategies which help to promote and increase distribution of department resources and publications through social media and other avenues (I. e. twitter, Facebook, websites, internet channels, etc.) Ministerial liaison for departments and division leadership for aligning their areas with GC initiatives. Identifies ways to effectively disseminate departmental teaching content, resources, Revival and Reformation resources, and Evangelistic resources in different languages and cultures. Includes translation into large numbers of languages, better distribution methods, reduction of shipping costs, etc. Establishes relationships and coordinates the sharing of best practices, resources, successful methods and aids to the world field. Develops and implements marketing strategies for Ministerial Association's three journals (Ministry, Elder's Digest, and Stronger Together, (for Minister's Spouses). Develops, coordinates and implements strategies for videos, spots, internet channels, and other marketing for TV programs such as Ministry in Motion, “It is Written” (Spanish), Hope Sabbath School etc. Gathers, writes, and uses inspirational and testimonial stories on Ministerial Association programs, journals, and initiatives designed to motivate others to use and become involved. Develops strategic relationships with other communicators, social media professionals, video production managers, and marketing specialists in order to better communicate Ministerial Association and GC initiatives such as Back to the Altar Revival and Reformation, Mission to the Cities, Comprehensive Health Evangelism, Global Total Member Involvement, Adventist Mission (Centers of Influence, 10/40 window/church planting etc.). Assists the Ministerial Secretary and Associates in the strategic planning and development of departmental resources. Monitors master advertising calendar for all department produced content. Includes establishing and coordination of teams to run booths at events that help to promote the content of the Ministerial Association and GC initiatives. Leads out in the development process of PR pictures, office wall mission and promotional materials and pictures and wordings etc. Serves as member of departmental executive leadership team and attends meetings as scheduled. Must be a member in regular standing of the Seventh-day Adventist Church Must maintain a regular and reliable work schedule.v EDUCATION AND EXPERIENCE Bachelor's (BA/BS) degree in Theology or Religion. Master's degree or Master of Divinity (MDiv) preferred. Coursework in communications or marketing a plus. Experience in administration at higher levels of church organization, i.e., ministerial association of conferences, unions, divisions, and/or denominational institutions. Relevant recent experience in communications and/or marketing required. Experience and demonstrated skill with social media, networking, building strategic collaborative relationships, writing and creative marketing plans required. Experience in marketing or advertising to young adults preferred. KNOWLEDGE SKILLS AND ABILITIES Knowledge of principles and policies of the General Conference and beliefs of the Church. Knowledge of church structure and organization. Must be able to clearly communicate the vision, mission and priorities of Ministerial Association with spiritual emphasis. Must able to take appropriate initiative and manage all phases of product development. Proven skills in social media, networking, personal relationships to build strategic collaborative relationships, and writing and creative marketing thought processes are more important. Must be able to meet deadlines and prioritize projects. Must possess strong multiple project management and organizational skills, interpersonal skills and be highly adaptable. Must have strong computer skills and working knowledge of InDesign, Illustrator, and Photoshop. Knowledge of principles of photography and videography. Knowledge and skill in appropriate methods of dealing with human behavior in various circumstances. Advanced command of English language skills including proficiency in verbal and written.

Are you known for getting things done right-and on time? Do you live by lists, color-coded calendars, and triple-checking the details? If so, I'm looking for you. As the CEO of a fast-paced accounting and advisory firm, I'm managing multiple businesses, ongoing projects, and a busy personal life. I need a highly organized, reliable, and self-directed Personal Assistant who is laser-focused on execution and thrives on keeping everything (and everyone) on track. This is not a creative or visionary role. I'm looking for someone who's happiest behind the scenes, running the show, handling logistics, and keeping the machine moving. If you're energized by structure, accountability, and service-this could be your dream job. What You'll Be Responsible For Personal & Household Logistics Manage home maintenance, repairs, and vendor scheduling Run errands and handle shopping, returns, appointments, and household supplies Coordinate personal and family travel plans and itineraries Prep and organize for family events, birthdays, or casual gathering Business Support Maintain a tightly organized calendar (personal + business) Handle follow-ups, reminders, inbox triage, and appointment scheduling Coordinate logistics for business travel, Zoom calls, meetings, and internal events Support the CEO with podcast, ebook, and content-related projects Help manage social media scheduling and administrative brand tasks Execution & Task Management Keep to-do lists current and ensure deadlines are met without reminders Anticipate needs, troubleshoot problems, and stay three steps ahead Communicate clearly and professionally with team members, vendors, and clients Step in and take care of things without needing to be micromanaged Who You Are An executor, not a visionary-you love structure, order, and knocking out tasks Obsessed with details and consistency-you don't miss deadlines or let things slide Someone who thrives supporting high-achieving professionals with high expectations Tech-savvy (or willing to learn fast): Google Workspace, Zoom, Calendly, ClickUp, etc. Comfortable managing multiple areas of life and business at once Clear communicator, dependable, and confident in handling sensitive tasks Qualifications 3+ years experience as a Personal Assistant, Executive Assistant, or House Manager Valid driver's license and reliable transportation Experience supporting busy entrepreneurs or executives preferred Associate's or bachelor's degree is a plus-but not required What You Can Expect A remote-first role with flexibility, but clear expectations and accountability A fast-paced, no-drama work environment A leader who values initiative, results, and follow-through Competitive pay and potential for growth Apply If You... Prefer execution over ideation Take initiative and follow up consistently Feel pride in keeping others organized and on point Are comfortable supporting a high-achieving woman of color with a demanding schedule Can juggle personal and business priorities without missing a beat Benefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance Ability to Commute: Upper Marlboro, MD 20772 (Required) Work Location: In person

Yellowstone Local is proud to represent Innovative Mechanical Contractors LLC, an industry leader in commercial HVAC and mechanical solutions. You're the kind of person who thrives on keeping everything organized, accurate, and running smoothly, and we want you on our team. What's in it for You? Competitive pay: $55,000 - $65,000 per year (based on experience) Full-time, Monday-Friday schedule Stability and long-term career potential with a respected commercial contractor Room to grow into higher-level administrative or financial roles Supportive leadership team and a workplace that values your input Office located in Millersville, MD Why You'll Love It Here You'll be part of a team that takes pride in precision and professionalism Your work will make a direct impact on project success and operational flow We foster an environment where independence is encouraged, and attention to detail is celebrated Innovative Mechanical Contractors is not just another mechanical company, we're problem solvers, solution-finders, and a tight-knit group that takes care of our people Your New Role You'll wear two important hats: as an Administrative Assistant and as an Accounts Payable Manager. Each day, you'll help keep our operations humming by managing vendor invoices, reconciling statements, supporting month-end close, and ensuring our books stay squeaky clean. Meanwhile, you'll also keep the office running efficiently, handling clerical work, greeting visitors, and keeping supplies stocked. Location: Millersville, MD Your day-to-day will include: Managing the full accounts payable cycle, including invoice processing, payment runs (checks, ACH, wires), and vendor communication Reconciling vendor statements and preparing AP accruals for month-end and year-end close Supporting audits with accurate documentation Greeting and documenting visitors at the office Keeping digital and physical files organized and up to date Monitoring and maintaining office and kitchen supplies Performing general clerical duties like data entry, reporting, and light presentations Hiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience. High school diploma or equivalent 3+ years of experience in accounts payable and/or administrative support is preferred Proficient in Microsoft Office (especially Excel formulas and pivot tables) Familiarity with accounting software like QuickBooks, SAP, or Sage Strong attention to detail and organizational skills Excellent communication and interpersonal abilities Ability to work independently and manage multiple priorities in a fast-paced setting Knowledge of basic accounting principles and internal controls Innovative Mechanical Contractors LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status. #orange

Job Description Administrative Associate Reports to: Controller (with dotted-line to President) The ACI Group, a fast-paced staffing and recruiting firm specializing in IT and healthcare, is seeking a proactive Administrative Associate to support day-to-day business operations, streamline internal workflows, and assist with marketing initiatives. This role will serve as a key support resource to the Controller and broader leadership team, with responsibility for keeping critical systems organized, supporting recruiting and sales processes, and contributing to outbound marketing campaigns. Key Responsibilities Administrative Support Assist with creation and management of internal documentation, process checklists, and reporting tools Monitor shared inboxes, calendars, and project trackers; flag priority items Help maintain vendor files, client documents, and compliance materials Prepare reports, invoices, and expense tracking under direction of the Controller Ensure company systems (CRM, document repository, project trackers) are up to date and consistently used Marketing Coordination Help draft and schedule social media and LinkedIn posts Track performance of outbound email and LinkedIn campaigns Maintain CRM and marketing contact lists Coordinate light updates to website or Capabilities Decks as needed Support occasional event planning Special Projects Support new hire onboarding (IT setup checklist, benefit packets, etc.) and other HR activities Assist with quality control on client deliverables and resume submittals Help manage internal communications and SOP documentation Qualifications 2-5 years in a administrative or executive assistant role Strong organizational skills and attention to detail; able to keep others on task Proficient in Windows 11 and Microsoft 365 (Excel, Word, Outlook, Teams) and Zoom Familiarity with CRM or ATS tools preferred (e.g., Manitol, PipeDrive, HubSpot) Comfortable in a lean, fast-moving environment with shifting priorities Preferred Traits Self-starter with the ability to spot inefficiencies and propose solutions Professional, proactive communicatorable to interact with senior leadership and vendors Willingness to hold others accountable to shared processes Interest in staffing, recruiting, or professional services is a plus

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Training & development We are seeking a motivated and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure the smooth operation of our Adult Day Care Center. This position requires excellent communication skills, attention to detail, and a passion for working with adults. Key Responsibilities: Administrative Support: Manage phone calls, emails and correspondence. Schedule appointments and maintain calendars for staff. Customer Service: Greet visitors and clients warmly. Address inquiries and provide information about services offered. Collaboration: Work closely with staff to coordinate activities and programs. Support event planning and community outreach efforts. Qualifications: High School Diploma or equivalent: additional certification in office administration is a plus. Previous experience in an administrative role, preferably in a healthcare setting. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills and ability to multitask. Compassionate and patient demeanor, with a willingness to assist adults.

Wor-Wic Community College continuously accepts applications to fill Administrative Associate positions that support various college offices, departments or divisions. These positions provide office/program support to administrators and/or faculty and may be required to periodically work overtime during peak registration periods and/or special events like the annual commencement, faculty meetings, open houses, etc. We are currently filling the following vacancies: * Full-Time Administrative Associate I, Human Services * Part-Time Temporary Administrative Associate I, Student Affairs ( Mon. - Thurs., 2:30 - 6 p.m. and Fri 12 - 4 p.m.) * Full-Time Administrative Associate I, CEWD Specific duties will vary by department. The following list is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, or working conditions associated with these positions. * Provides office/program support for the administrators and faculty members of the assigned department or office, which could include, but is not limited to, * Preparing and updating class schedules * Assisting with and monitoring textbook orders * Typing, photocopying, filing, scanning correspondence * Taking meeting minutes * Ordering course materials * Scheduling appointments and updating Outlook calendars * Routing mail and maintaining distribution lists for mail and/or email * Completing purchase requisitions * Monitoring and ordering office supplies * Creating event and other marketing materials, flyers, and email blasts * Maintaining and updating display cases * Providing administrative support for department/office-sponsored events including booking room reservations, coordinating catering activities, and ensuring proper room setup * Serves as department/office receptionist by handling incoming telephone calls, greeting walk-in visitors, and providing front desk support which may include greeting and assisting current and prospective students with registration and enrollment, accepting payments, and/or initiating refunds * Performs data entry into various databases and tracking sheets * Provides back-up office support and front desk coverage as needed * Prepares various documents and reports for regulatory agencies, class rosters, documents of course completion, and other area-specific documents and reports * Some positions may act as a liaison between the faculty and students * Some positions may assist with completing, reconciling, and submitting annual budgets * Some positions may assist with processing invoices, communicating with vendors, scheduling equipment repairs, and/or receiving deliveries of supplies and equipment * Some positions may assist with tracking departmental time sheets and leave requests * Performs other duties as assigned * High school diploma or the equivalent * Two years of office experience * Excellent computer, organizational, and human relations skills * Microsoft Office experience * Preference will be given to candidates who: * Are bilingual English/Creole * Possess an associate degree in office technology, secretarial science or a relevant field Wor-Wic offers a very competitive benefits package that few employers in our area can match. When comparing one job to another, it is just as important to consider the value of the benefits as it is to consider the hourly wage. We value our employees, so we do our best to maintain internal pay equity. Therefore, the method we use to calculate the successful candidate's starting pay is based on the candidate's formal education and relevant work experience and how that relates to the education and work experience of our current employees in the same pay grade. The pay for this position starts at $18.82 per hour (for entry-level candidates) and goes to approximately $24.50 per hour or more (for exceptionally qualified candidates). ___________________ This is an applicant POOL. Applications will be reviewed, and positions will be filled based on department needs. This is not necessarily a job posting for a currently vacant position. Applications are always welcome in this category and will be reviewed as needed. Applications received for this pool will remain active for two years. * Typical days and hours of work for MOST of these positions are Mon. - Fri., 8 a.m. - 4:30 p.m. (1-hour lunch) * Some may work Mon. - Thurs., 9:30 a.m. - 6:00 p.m. and Fri., 8 a.m. - 4:30 p.m. (1-hour lunch) * Some part-time temporary positions may work other hours. (See information in Primary Function above if any of these positions are currently available) * All positions are required to work occasional evenings and weekends, including registration, annual commencement, and other special events The right candidates will represent our commitment to excellence, diversity, equity and inclusion; collaborate and cooperate with others to accomplish the goals of the college; and support new and creative ideas to enhance institutional effectiveness. Your application must show ALL the education and experience you possess. Please do not use "See Resume" or similar language in the job application. Applications may be rejected if incomplete. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. The college reserves the right to change or reassign job duties or combine and/or eliminate positions at any time. ______________________ ************** This document is available in alternative formats to individuals with disabilities by contacting disability services at disabilityservices@worwic.edu, ************ or TTY ************. Wor-Wic Community College is an equal opportunity educator and employer. Visit **************/Services-Support/Disability-Services to learn more.

Job Title: Personal Assistant to the CEO Reports to: CEO Schedule: Full-time, Monday-Friday, 8:00 AM - 5:30 PM (occasional Saturdays) Compensation: $18-$21 per hour, based on experience About Us Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We're seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City. This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization. Position Overview The Personal Assistant will work closely and directly with the CEO-both in person and on the go-to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities. Key Responsibilities Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism. Manage calendars, appointments, schedules, and travel arrangements. Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items. Communicate on behalf of the CEO with staff, families, and external partners. Assist in organizing events, tours, staff meetings, and special projects across multiple locations. Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage). Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities. Support marketing, recruitment, and enrollment efforts as needed. Maintain strong organization and attention to detail in a fast-paced, changing environment. Qualifications Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus). College degree preferred. Strong organizational, communication, and multitasking skills. Professional, reliable, and trustworthy with the ability to handle sensitive information. Must have a valid driver's license, reliable transportation, and be comfortable driving between locationsregularly. Proficient in Google Workspace, Microsoft Office, and general office systems. Able to work independently and anticipate needs before they arise. Ideal Candidate You're resourceful, dependable, and thrive on variety. You can shift gears easily-whether it's preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead. Compensation & Benefits Hourly Rate: $18-$21 (based on experience) Schedule: Monday-Friday, 8:00 AM-5:30 PM Company-provided laptop, phone, and gas card Paid time off and holidays Professional development and training opportunities Supportive, family-oriented work culture Opportunity for growth within a rapidly expanding childcare organization

Salary Description $65000K to $85000K/Annually

Job Title: SkillBridge Internship Subcategory: Service Now (SNOW) System Administrator About Us: We help to solve difficult business, IT and analytic problems by addressing the whole problem - not just the symptoms - using interdisciplinary approaches that are both practical and innovative. We provide a fresh alternative to ordinary, mainstream consulting firms using small, highly skilled, and hand-picked teams that can meet the needs of clients in any industry. We offer tailored approaches not just staff. Our foremost focus is to understand your unique goals, risk, and challenges from which we gain the insight to tailor advice and solutions that address immediate problems and equip your organization for long-term success. Under the framework of the DOD SkillBridge Program, we hosts active-duty military members for skilled internships for up to the final 6 months of active-duty obligated service. We are proud to assist current military members transition and obtain jobs within civilian employment. If you are an active-duty service member within 18 months of separating or retiring and are interested in applying or would like more information, contact us at SkillBridge@ themisinsight.com The ServiceNow System Administrator will be responsible for the day-to-day administration, configuration, and ongoing maintenance of the ServiceNow platform. This role involves managing ServiceNow instances, implementing enhancements, and ensuring the stability and reliability of the platform. The ideal candidate will have strong technical skills, experience with ServiceNow, and a solid understanding of IT service management (ITSM) principles. Experience interns will achieve: Perform day-to-day administration of the ServiceNow platform, including user and group management, ACLs, business rules, UI policies, UI actions, and client scripts. Configure and maintain ServiceNow applications, including Incident, Problem, Change, Service Catalog, Knowledge, and CMDB. Develop and implement enhancements, updates, and upgrades to the ServiceNow platform. Monitor system performance, identify issues, and implement solutions to ensure optimal performance and reliability. Create and maintain system documentation, including technical specifications, user guides, and operational procedures. Work with business stakeholders to gather requirements and implement solutions that meet their needs. Provide technical support and troubleshooting for ServiceNow-related issues. Ensure data integrity and security within the ServiceNow platform. Collaborate with other IT teams to integrate ServiceNow with other systems and tools. Stay up to date with the latest features and best practices for ServiceNow. Required: Minimum of Top Secret (or higher) clearance We are an Equal Opportunity/Affirmative Action employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Power3 Solutions Partnering with federal, state, and local organizations to bring the best talent to the right roles. ******************* ***************** *************************************************

Job Description Join the industry leader! BOLAND provides clients with sustainable and energy efficient solutions for commercial, institutional and industrial buildings in the Washington, DC / Baltimore metropolitan area. We allow building occupants and owners to do what they do best -- focus on business, not buildings. Did you know we have been named "Best Place to Work" by 'Washington Business Journal' 18 times? Project Administrative Intern: Assist the Sales Support Team with detailed administrative tasks. Job Type: Intern, Spring Semester Workplace Type: Hybrid: Flex for your day, 2 days per week in person Office Location: Gaithersburg, MD FLSA Status: Non-Exempt Essential Duties: Review and correct data in various databases (Salesforce, Procore, and SharePoint) Assist in documenting new processes associated with Salesforce, Procore, and SharePoint Compare mechanical plans received along with addendums, merge, and upload to the appropriate database Collaborate and assist with the setup of the department SharePoint page Populate department SharePoint page Other duties as assigned. Education and Experience Requirements: Currently pursuing a bachelor's degree Previous office or administrative experience preferred Computer savvy, active working knowledge in MS Office - Excel, SharePoint Proactive, organized, and able to work independently Able to interact with all levels of project managers, can-do attitude, productive, and willingness to adapt to quickly changing task assignments Physical Requirements: Sitting for extended periods of time Ability to work in standard office environment We offer: Excellent pay Great and supportive work environment Professional training and growth Generous educational assistance program Recognition and outstanding co-workers! If you are interested in joining the Boland team, please apply through the company website: ********************** We want to hear from you! Boland is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or veteran status. We comply with applicable federal laws, including Section 503 of the Rehabilitation Act and VEVRAA.

Job DescriptionDescription: As an Administrative Intern, you will provide essential administrative help to ensure our daily work is efficient, organized, and mission-focused. From updating documents and coordinating calendars to greeting visitors and managing supplies, your contributions will help keep everything running smoothly and with excellence. Core Responsibilities Assist with data entry and maintenance of digital databases. Update spreadsheets and prepare internal documents as needed. Maintain and organize digital and physical filing systems for easy access. Support calendar scheduling and appointment coordination. Answer and direct emails or phone calls with professionalism and warmth. Greet visitors and provide hospitality as needed. Monitor office supplies and place orders when appropriate. Assist the Executive Director, Administrator, and other team members with administrative tasks. Safeguard confidential and sensitive information with integrity, care, and discretion. Requirements: Qualifications: Must have a personal relationship with Jesus Christ and agreement with the Apostles' Creed per Love INC requirements. Active participant of a local church. Experience in an administrative or similar role Strong organizational skills and attention to detail Proficiency in, or ability to quickly learn, digital tools and office systems. Excellent communication and interpersonal skills. Ability to multitask, prioritize responsibilities, and follow through A proactive and flexible approach to solving problems and serving others.

This highly visible role is critical to the function and success within the Financial Aid Office. This position is part-time and is for Monday - Friday 10:00 am to 2:00 pm. This individual will serve as the first point of contact for the Financial Aid Office. Involves tasks such as routine day-to-day operations: operational and individual calendar coordination, answering multiple telephone lines, responding to emails, event and meeting preparation, project and program support. The Administrative Assistant will maintain a strong customer focus; foster mutual respect; perform independently; maintain confidentiality; adhere to high standards of personal conduct and integrity; maintain a level of professionalism and ethics; will be committed to diversity, equity and inclusion and student-centered, equity minded practice. Greets visitors, handles incoming and outgoing calls, and performs general administrative duties. Provide friendly and professional customer service to faculty, staff, and students as well as guests to the University. Provide a variety of administrative support for the Financial Aid Office. Essential Functions Manage the front desk/reception operations, acting as the first point of contact for students, faculty, staff, and guests of the Financial Aid Office. Provide and/or oversee support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. Manage the inventory of supplies including ordering and maintaining adequate office supplies. Assist with coordinating the on-boarding process for new hires. Responsible for sorting and distributing incoming correspondence, including mail, faxes, and email.

Administrative Associate II Washington Academy & High School Somerset County Public Schools is accepting applications for an Administrative Associate II position at Washington Academy & High School. Experience with bookkeeping and school-based financial processes is preferred. Position Summary Provides administrative, clerical, and financial support to the school principal, supporting daily school operations, student services, and fiscal processes in coordination with Central Office departments. Essential Duties and Responsibilities Duties include, but are not limited to, the following. Additional responsibilities may be assigned by the Principal, Chief Financial Officer, or designee. Supports student enrollment and maintains student demographic records using PowerSchool Assists students, parents, and staff by providing information and responding to inquiries Serves as the school receptionist and manages front office operations Monitors student transportation communications as required Assists with preparation and distribution of report cards and school communications Collects, records, and processes school funds related to activities, field trips, and fundraising Enters financial data into electronic banking systems to ensure accurate records Prepares and makes bank deposits in accordance with established procedures Maintains accurate financial records and provides monthly and year-end reports to the Finance Office Prepares purchase orders and assists with receiving and inventory of school and office supplies Assists with grant-related clerical functions, including budget setup and expenditure tracking Performs general accounting and administrative duties as assigned by school administration or Central Office Qualifications Education and Experience High School Diploma required Minimum of three (3) years of experience in a data management, administrative, or clerical position Prior administrative and accounting experience preferred Certificates, Licenses, and Registrations Valid driver's license required due to occasional local travel Knowledge, Skills, and Abilities Language Skills Ability to read and interpret policies, procedures, and written instructions Ability to prepare reports and correspondence Ability to effectively communicate with students, staff, administrators, parents, and the public Mathematical Skills Ability to perform basic arithmetic, including calculations involving percentages and totals Reasoning Ability Ability to solve practical problems and manage multiple tasks with limited standardization Ability to interpret and follow written, oral, and procedural instructions Computer Skills Proficiency in Microsoft Office applications, including Word, Excel, and Outlook Advanced Excel skills required Strong keyboarding and data entry skills Ability to learn and use additional software applications as required Other Skills and Abilities Strong organizational and time-management skills Ability to work independently with minimal supervision Ability to handle confidential information with discretion Demonstrates professionalism in written and verbal communication Other Requirements Dependable and punctual Ensures work responsibilities are covered when absent Ability to travel to schools within the county and attend meetings as required Physical Demands The physical demands described are representative of those required to perform the essential functions of the position. Reasonable accommodations may be made. Regularly required to talk and hear Frequently required to stand, walk, and use hands Occasionally required to sit, reach, lift, and move items up to 25 pounds Requires close vision, distance vision, depth perception, and ability to adjust focus Work Environment School-based office environment Occasional exposure to moving mechanical parts Moderate noise level

Provide assistance to the Program Director and CEP staff Establish and maintain office procedures that support the team in performing all phases of the employment services including intake, engagement, assessment, job placement, job coaching and follow along Gather required demographic information, ensure that data required for billing is up to date in electronic health record Maintain up to date staff caseload charts to provide accurate tracking of caseload size, authorizations and billable services Perform monthly billing activities as required for each payer Maintain employment service related tracking systems that support monitoring fidelity i.e. job type chart, referral tracking, employer list Perform office tasks, such as answering phones, typing, photocopying, filing, etc. Process mail Track authorization/purchase orders, quality management activities and required timelines Oversee the ordering of supplies and keep inventory of office supplies stocked as needed. Observe and report any changes in individuals' conditions, physical and/or mental health Manage difficult or emotional individual situations, respond professionally for requests for assistance and support. Plan coverage for absences in conjunction with your supervisor. Complete training and documentation as required by regulation and accreditation bodies. Attend meetings as assigned. Perform other duties as assigned. What we need from you. High school diploma or GED. Two years of work experience. Safe driving record and reliable transportation. Proficient with Microsoft Office, experience with electronic health record preferred. What you'll get from us. At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer: A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation Comprehensive medical, dental and vision benefits for benefit eligible positions 403b retirement match Generous paid-time-off for benefit eligible positions Complimentary Employee Assistance Program (EAP) Generous mileage reimbursement program Pay for this position is a flat rate of $18.50/hr. WHY SHEPPARD PRATT? At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual's facing life's challenges. Join us and be a part of a mission that changes lives! #LI-HD1

Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers. **Responsibilities** NAVAIR Specific Requirements: + In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. + The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. + Other duties as assigned. **Qualifications** + A High School diploma or GED is required at a minimum in addition to atleast one (1+) year of experience in a customer and business oriented position + Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint). Physical Demands: + Must be able to lift up to 25 pounds + Must be able to stand and walk for prolonged amounts of time + Must be able to twist, bend and squat periodically SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location. Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification. Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes. UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (******************************************* . All candidates must apply online at ***************** , and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance *****************/careers/recruitment/ . The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs. **Join our Talent Community!** Join our Talent Community (************************************************************************ to receive updates on new opportunities and future events. **ID** _2025-22370_ **Category** _Admin/Office Support_ **Location : Location** _US-MD-Patuxent River_ **Clearance Level Must Be Able to Obtain** _Secret_ **Minimum Clearance Required** _N/A_ **Travel Requirement** _Less than 10%_

We are seeking a friendly and organized Front Desk Receptionist to join our team. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer support and administrative assistance. The ideal candidate will possess strong communication skills, proficiency in office software, and the ability to manage multiple tasks efficiently. Duties Greet and welcome visitors in a professional manner. Answer phone calls and manage phone systems, directing inquiries to the appropriate departments. Provide excellent customer support by addressing client questions and concerns promptly. Perform data entry tasks accurately and efficiently. Manage calendars, scheduling appointments, and coordinating meetings. Maintain organized office files and records. Answer telephone and direct calls. Assist/greet visitors, staff, and clients. Provide full service administrative support duties that include check-in and check-out of program clients in the NextGen EPM system. Assist with general administrative tasks to ensure smooth office operations. Communicate effectively in both English and Spanish is a plus. Requirements Previous experience in a receptionist or administrative role is preferred. Proficient in using computer systems and office software (e.g., Microsoft Office Suite). Strong typing skills with attention to detail for data entry tasks. Familiarity with calendar management tools. Excellent verbal and written communication skills. Ability to multitask and prioritize effectively in a fast-paced environment. A positive attitude with a commitment to providing outstanding customer service. Join our team as a Front Desk Receptionist where you can make a positive impact on our clients' experiences while developing your administrative skills in a supportive environment.

Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Our associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more. TBD At Ahold Delhaize USA, we provide services to one of the largest portfolios of grocery companies in the nation, and we're actively seeking top talent. Our team shares a common motivation to drive change, take ownership and enable our brands to better care for their customers. We thrive on supporting great local grocery brands and their strategies. Our associates are the heartbeat of our organization. We are committed to offering a welcoming work environment where all associates can succeed and thrive. Guided by our values of courage, care, teamwork, integrity (and even a little humor), we are dedicated to being a great place to work. We believe in collaboration, curiosity, and continuous learning in all that we think, create and do. While building a culture where personal and professional growth are just as important as business growth, we invest in our people, empowering them to learn, grow and deliver at all levels of the business.

Affirmative Action/ Equal Opportunity Employer The Administrative Assistant professional provides administrative support and handle numerous responsibilities. This person works with trades professionals, technical personnel, or with other administrative assistants. RESPONSIBILITIES: Coordinates administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients Performs a variety of administrative and clerical duties as assigned Responsible for electronic files and does research as required Uses the telephone, mail services and web sites in order to complete job functions Communicates on quasi-technical and programmatic elements Creates and manages spreadsheets, documents and databases Creates presentations, reports and documents Composes correspondence to clients and inner office personnel Uses computers and software, fax machines, photocopiers, scanners, and videoconferencing QUALIFICATIONS: Education/Experience: High School Diploma plus 2 years industry specific experience Computer experience (certificates of completion for courses a plus) Skills: Adapt and implement new procedures as required to provide excellent customer support Willing to learn new technologies and stay current on the latest industry trends Excellent listening, troubleshooting and problem solving skills Professionally and effectively communicate; both verbal and written at all levels within the organization Self-starter, able to work independently with minimum supervision Strong interpersonal skills and ability to work in a team environment Maintain complete confidentiality of sensitive information Proficient knowledge with MS Office365 applications General Requirements: US Citizenship required Ability to obtain and maintain a government security clearance May be required to work additional hours to support business objectives Limited availability to take leave during peak business cycles to support business objectives Ability to maintain valid driver's license issued within the United States and proof of personal liability insurance (applicable for mileage reimbursement) Local travel (DC Metro area) may be required