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Administrative assistant jobs in Matthews, NC

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Administrative Assistant
Executive Administrative Assistant
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  • Executive Assistant - New Business Ventures & Innovation

    USAA 4.7company rating

    Administrative assistant job in Charlotte, NC

    Why USAA? At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families. Embrace a fulfilling career at USAA, where our core values - honesty, integrity, loyalty and service - define how we treat each other and our members. Be part of what truly makes us special and impactful. The Opportunity Performs administrative support for multiple members of the Executive Management Group (EMG), depending on Executive level and team structure. Ensures day-to-day activities are coordinated and EMG members are prepared for responsibilities. We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position can be based in one of the following locations: San Antonio, TX, Phoenix, AZ, Charlotte, NC, Chesapeake, VA or Tampa, FL. What you'll do: Delivers administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention. Coordinates activities and ensures timely information flow for EMG assigned. Collaborates with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives. Identifies topics that translate into prioritizing meeting planners, emails, people, and data. Delivers effective challenge to preserve EMG's time. May prepare/update presentations. Ensures accuracy and compliance with USAA presentation standards. Additionally, drafts internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners. As requested by assigned EMG, prepares correspondence on behalf of EMG. Ensures information to and from EMG members are treated with appropriate level of confidentiality. Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms. Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables. Monitors EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting. Creates agenda, takes meeting minutes, documents follow up action items, manages attendees, delegates, and ensures all meetings have a clear purpose/agenda. In addition, coordinates schedules, meeting planners, dates and secures the content to be presented. Understands the importance of team culture for the EMG's organization. Prioritizes employee 1:1's, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination. Partners with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members. Collaborates to formulate an effective transition plan that minimize/eliminate a negative impact for the incoming EA/EMG relationship. Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit. Ensures new hires are provided access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events. Manages travel and expense reporting timely and effectively. Additionally, manages team budget and confirms people leader adherence to individual budget plans. Responsible for maintaining inventory of office supplies with an expense management focused mindset. Maintains filing system for key documents. Generates reports requested by assigned EMG. Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled in accordance with risk and compliance policies and procedures. What you have: High School Diploma or General Equivalency Diploma required. 4 years directly related work experience. Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Word, Excel, Adobe, and Publisher. Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software. Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment. Ability to effectively build strong relationships and work with all levels within the organization. Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. What sets you apart: Experience managing the workload and calendars for multiple executives simultaneously and having the ability to be open and flexible with complex schedule requests and prioritizing meetings based on different priorities/tasks. Experience building relationships across the organization; able to learn and adapt to different personalities and priorities. Proactive mindset - anticipating changes and being adaptable. Comfortable communicating and collaborating with senior executives and a proven capability to work with discretion and high integrity. Advanced proficiency with Outlook, Concur and Microsoft Office applications (Excel, Word, Power Point) Experience with planning, organizing and executing team events What we offer:Compensation: The salary range for this position is: $ 63,590 - $121,530 . Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location. Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. For more details on our outstanding benefits, visit our benefits page on USAAjobs.com. Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
    $63.6k-121.5k yearly Auto-Apply 4d ago

  • Accounting Assistant

    Everlight USA, Inc.

    Administrative assistant job in Pineville, NC

    We are seeking a detail-oriented and well organized bilingual English Spanish Accounting Assistant to join our finance team. Considering applying for this job Do not delay, scroll down and make your application as soon as possible to avoid missing out. The ideal candidate will support various accounting functions, ensuring accuracy and compliance with established standards. This role is essential for maintaining financial records, bank reconciliations, collections to South America clients, and assisting in the preparation of financial statements. xevrcyc A strong understanding of accounting principles and software is crucial for success in this position.
    $32k-41k yearly est. 1d ago

  • Admin Support Assistant

    Mecklenburg County, Nc 4.2company rating

    Administrative assistant job in Charlotte, NC

    Administrative Support Assistant - Child Support Services The Department of Community Resources Please apply by: 12/30/2025 "Follow Your Calling, Find Your Career" Hiring Range: $20.00 - $26.61/hr This is a non-exempt (hourly) position. Please note: pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant's salary history and qualifications in comparison to the market rate and requirements for the job. At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture and technology to become the best version of you. We're counting on YOUR unique voice and perspective to help Mecklenburg County become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. The Department of Community Resources (DCR) through its Community Resource Center, supports the core departments of Mecklenburg County Health and Human Services (HHS) in doing their business through an integrated service delivery model of subject-matter experts from each core department and community partners who provide services to County residents in our HHS Community Resource Center. In addition, DCR is responsible for administering Child Support Services and Unified Workforce Development programs, as well as Integrated Health and Human Services Mail Services. Position Summary Perform routine administrative, clerical and technical work. This position, under general supervision, is responsible for general administrative functions of variety and specialization in a department. Location: 430 Stitt Road Charlotte, NC 28213 Essential Functions * Provide administrative support to internal departmental staff * Respond to inquiries and resolve administrative issues that may arise * Prepare written correspondence such as memos, forms and emails * Create, maintain, organize and enter information into databases and use various computer applications * Operate office equipment, fax machines, copiers, or phone systems and arrange for needed repairs * Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material * Operate mail systems and coordinate the flow of information, internally or externally * Schedule, confirm and maintain meetings, events, and schedules * Compose, type, and distribute information such as meeting notes, agendas, and general information Mecklenburg County Department of Community Resources: Respond in cases of urgent and/or emergent events that require public health interventions. Employees may be trained for and assigned duties unrelated to their regular work; work outside normal business hours and workdays and/or in a different work location may be required. Emergency events include, but are not limited to, communicable disease outbreaks, severe weather situations (e.g. snow or ice storms, tornados, hurricanes), natural disasters (e.g. earthquakes), fire, or power outages, and acts of terrorism. Minimum Qualifications Experience: Minimum of two years of administrative experience Education: High School Diploma or equivalent Combination of relevant education and relevant experience accepted?: Yes Licenses and Certifications * May require a valid North Carolina or South Carolina Driver's License * May require County Driving Privileges * May require an Annual Motor Vehicle Record (MVR) check Preferred Qualifications * Strong customer service skills * Strong data entry skills * Strong communication skills and Microsoft office skills Knowledge, Skills and Abilities Knowledge of * Administrative and clerical procedures and systems using various computer applications, managing files and records * Principles and processes for providing customer and employee services * Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Skills * Customer service * Coordination and organization * Judgement and decision making * Time management Abilities * Adaptability: Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures * Building Customer Loyalty: Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty * Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization * Initiating Action: Taking prompt action to accomplish objectives; take action to achieve goals beyond what is required; being proactive. * Managing Work: Effectively managing work time and resources to ensure that duties are completed efficiently * Stress tolerance: Maintaining stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and to the organization Computer Skills * Data entry * Intermediate use in various computer applications. * Proficient in various computer applications including Microsoft Office Suite Work Environment Works in an office setting with moderate noise Disclaimer Statement This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.
    $20-26.6 hourly 4d ago

  • Executive Administrative Assistant

    Jpmorgan Chase & Co 4.8company rating

    Administrative assistant job in Charlotte, NC

    JobID: 210687363 JobSchedule: Full time JobShift: : Become an integral part of the Commercial & Investment Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant within the Commercial and Specialized Industries Team, you will manage complex leader calendars and travel, ensuring efficient use of executives' time. You will collaborate with peers to provide robust on-site support and backup coverage, and leverage your thought leadership to prioritize tasks. This role requires strong JP Morgan institutional knowledge, project management skills, and the ability to represent the firm professionally at all levels. Job Responsibilities * Gatekeep all contact with the public, clients, and staff coming through the executive's office * Provide general office support, including phone coverage and printing * Manage extensive and complex calendar for Senior Executives in a fast-paced, dynamic environment * Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; take succinct minutes and replay key takeaways from senior meetings * Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics * Manage all aspects of the field-led marketing management process, ensuring timely completion of requirements independently. * Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup/takedown * Arrange and maintain extensive travel plans and itineraries for both international and domestic travel * Plan and lead events as needed, including quarterly activities and key milestones for team members * Manage industry association memberships and renewals. Required Qualifications, Capabilities, and Skills * Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment * Exhibit exceptional travel planning skills and knowledge * Display detailed and strong organizational skills * Plan complex and large events effectively * Possess a strong background in financial services and/or technology environments * Communicate with exceptional interpersonal, presentation, and communication skills * Show fluency in all Microsoft Office products, with proficiency in PowerPoint Preferred Qualifications, Capabilities, and Skills * Deep JP Morgan institutional knowledge and ability to navigate the firm fluidly * Basic project management skills * Proven experience proactively supporting leaders with large organizations * Ability to efficiently track and organize deliverables * Experience representing leaders at all levels of the corporate hierarchy * Ability to interact with executive-level clients and internal constituents across all lines of business * Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.
    $65k-92k yearly est. Auto-Apply 6d ago

  • Administrative Assistant

    Collabera 4.5company rating

    Administrative assistant job in Charlotte, NC

    Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Overview of the Position: Manages diverse administrative functions for a large, complex department / business unit. Responsibilities include: • Administrative support including telephone, screen email, copy/faxing/filing, meeting preparation, distribution group and organizational chart management, office supplies, etc. • Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; • Coordinates schedules for corporate level executives (scheduling and re-scheduling meetings/appointments, preparing/gathering presentation materials, travel etc.) • Performs travel reservations, including International/Visa requirements, and process travel/expenses • Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive • May be involved in exposure to sensitive information, and must use considerable tact, diplomacy and judgment • Event Management, including Town Halls and misc. events • Other Ad Hoc business requests / activities as necessary Qualifications Required: • 2-5+ years of experience as an Executive Assistant • Calendar and meeting management • Excellent communication skills. Ability to manage multiple phone calls in a professional manner • The ability to interact effectively within a multi-disciplined team, across multiple locations and to interact with senior level executive audience. • Significant time management, organization, multi-tasking, attention to detail, and prioritization skills • Strong computer proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook, Visio) • Proactive and anticipatory work ethic • Flexibility in work schedule, to begin day early and/or finish late, availability on as-needed basis • Ability to take on new responsibilities and work effectively under pressure and time constraints • Familiarity with travel reservation process and systems Desired: • Executive-level support and/or support for multiple executives • Advanced administrative and analytical skills. • Business Support experience • Financial services support experience • Intellectually curious Additional Information CzariaAbaloyan ************/********************************
    $45k-63k yearly est. Easy Apply 60d+ ago

  • Facilities Administrative Assistant

    McGee Corporation 4.3company rating

    Administrative assistant job in Matthews, NC

    Job DescriptionDescription: Are you an organized multitasker who thrives in a fast-paced environment? McGee Corporation, a leader in manufacturing innovation, is looking for an Facilities Administrative Assistant to support our dynamic Plant Manager and help keep operations running smoothly across multiple departments. This role is perfect for someone who loves variety, is motivated by efficiency, and enjoys working both independently and as part of a team. In addition to supporting plant operations, you'll also have the unique opportunity to work closely with our HR & Safety department, making this position ideal for someone looking to grow into a larger administrative or HR role. What You'll Do In this hands-on role, you'll handle a range of administrative tasks that keep our facility operating at its best, including: Plant Support Responsibilities: Pull reports and create work orders. Help with scheduling and requisitions for plant and maintenance departments. Maintain calendars, prepare meeting agendas, and assist the Plant Manager. Serve as backup for scheduling and switchboard operations. Organize and maintain a structured filing system. Ensure welder certifications remain current. Perform additional duties as needed to support facility operations. HR & Safety Support: Participate in monthly safety and 5-S meetings. Keep Safety Data Sheets, forklift certifications, and performance records updated. Assist with employee time entry, payroll support, and training documentation. Help organize company events, blood drives, and other engagement activities. Partner with HR to maintain employee attendance and scheduling accuracy. What You Bring Strong verbal and written communication abilities. Strong organizational and time management skills with excellent attention to detail. Solid computer skills, especially in Microsoft Office. Ability to work independently and manage multiple priorities. Experience in administrative support with a bonus for HR experience. Education & Experience High school diploma required; Associate degree preferred. 3-5 years in an administrative role preferred. Experience in HR or safety support is a plus! Physical Requirements Sitting at a desk and working on a computer for extended periods. Occasional standing, bending, and lifting up to 30 pounds. Must wear required PPE while in designated plant areas. Why McGee? At McGee Corporation, you'll be part of a team that values your contributions and invests in your growth. We offer: A supportive and collaborative environment. Professional development opportunities. Competitive compensation and benefits. A chance to make a difference in a company where safety and efficiency are top priorities. Apply today and help us shape the next chapter of success at McGee Corporation! Requirements:
    $30k-40k yearly est. 6d ago

  • Administrative Assistant II - GSPAR

    Johnson C Smith University 3.7company rating

    Administrative assistant job in Charlotte, NC

    Responsibilities Johnson C. Smith University is seeking a highly organized, detail-oriented, and proactive Administrative Assistant II to join our Government Sponsored Programs and Research team. This role is essential in supporting the Director and ensuring the smooth operation of programs that advance research and innovation across the university. As an Administrative Assistant II, you will play a pivotal role in coordinating and managing complex administrative tasks, maintaining continuity of office operations, and serving as a trusted liaison between internal and external stakeholders. This position offers an exciting opportunity to work in a fast-paced environment where your organizational skills and professionalism will make a meaningful impact. Key Responsibilities * Manage and maintain the Director's calendar, appointments, and travel arrangements, including detailed itineraries and expense reports. * Prepare, review, and process a variety of documents, including confidential correspondence, requisitions, and reports. * Serve as a liaison with university staff, external partners, and varied constituencies. * Coordinate meetings, conferences, and events; prepare agendas and record minutes. * Monitor and respond to incoming communications; provide accurate information and exceptional customer service. * Assist in developing divisional publications highlighting research achievements. * Oversee office supply inventory and equipment maintenance. * Provide guidance to work-study students and support team logistics. Qualifications Requires a Bachelors degree, supplemented by three to five years of responsible experience as an administrative assistant, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must demonstrate intermediate to advanced knowledge of Microsoft Office suite. Previous experience in higher education is preferred. Must be flexible, have a strong customer orientation, and be able to work well in a collaborative team environment. Displays intuitive judgment, knowledge, and ability to relieve executive of administrative details makes independent decisions regarding the planning, organizing, and scheduling of work within established guidelines, and exhibits flexibility and adaptability to changing priorities. Must be organized and have effective time management skills with strong attention to detail and the ability to prioritize multiple tasks with minimal supervision. Familiarity with government-sponsored programs and compliance requirements is preferred. Supplemental Information To apply, please include a cover letter, resume, and contact information for three supervisory references including the most recent supervisor. Finalists for this position are subject to a background check. Employment is contingent upon the successful completion of a background investigation including criminal history and identity check.
    $25k-30k yearly est. 7d ago

  • Systems Administration Intern

    DP World 4.7company rating

    Administrative assistant job in Charlotte, NC

    We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. On-site role Location: Auburn Hills, MI (DP World does not offer accommodations for internships) Strong performance could lead to a full-time position after graduation 10-week program that will run from June 2026 to August 2026 KEY ACCOUNTABILITIES Assist with Jira system administration, including handling basic functions and requests Support optimization efforts within IT systems and tools Help troubleshoot user issues and provide technical support Participate in projects related to IT Service Management (ITSM) Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS Pursuing a degree in Information Systems, Computer Science, or a related field Interest in IT Service Management and systems administration Basic familiarity with Atlassian products (Jira, Confluence) preferred Strong problem-solving and communication skills Ability to manage multiple tasks and prioritize effectively What You Will Gain Hands-on experience with IT systems administration and ITSM processes Exposure to Jira and Atlassian products in a corporate environment Opportunities to develop technical and problem-solving skills Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid
    $29k-38k yearly est. Auto-Apply 60d+ ago

  • Secretary - 10 Month (25-26)

    Public School of North Carolina 3.9company rating

    Administrative assistant job in Charlotte, NC

    Summary: To perform a variety of basic secretarial activities in support of technical, professional and supervisory staff within a department or school site; and to provide processing and data entry support; and to provide information and assistance to faculty, staff, students and parents. This individual is cross-trained to demonstrate the use of cost-effective procedures in fiscal management. This individual assists management in making decisions that may have a great impact on others. However, most of the decisions made are discussed with the Principal prior to implementation. Essential Duties: (These duties represent a sample and may vary by position.) * Acts as a receptionist, responds to requests and inquiries and assists visitors with directions and information. * Operates standard office machines such as typewriters, photocopiers, duplicating machines, telephones, calculators and computers. * Participates in the duties related to the administration of an office, assists in preparing comprehensive reports and recommending improvements in work flow, procedures and use of equipment and forms. * Prepares reports, handbooks and agendas. * Utilizes positive human relation skills to interact with teachers, assistant principals, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate. * Opens, sorts and distributes incoming mail. * Performs special projects and assignments as requested; prepares reports; gathers, assembles and summarizes information and data. * Assists in training and monitoring the work of temporary secretaries or student assistants; may assist in providing training to clerical staff as appropriate. * Orders, stores and issues supplies and materials; maintains office supply inventory records. * Maintains copier maintenance and monitors staff usage. * Assists with the organization and implementation of the procedures for the opening and closing of school for staff and students. * Creates and maintains bulletin boards. * Responds to emergencies, such as bomb threats and lock downs. * Assists with safety audits. * Enrolls and withdraws students.(Elementary) * May be responsible for the attendance function. (Verifies early dismissals, enters absentee data and maintains absentee reports). * Maintains all aspects of student files. (Creates cumulative folder and Kardex and updates annually; establishes and maintains filing and check out system; updates all student information) .(Elementary) * Maintains copier maintenance and monitors staff usage. * Maintains all administrative and staff files. * Meets with new parents and students to begin registration and orientation process. * Places test labels on kardex. * Issues work permits.(High School) * Processes free/reduced lunch forms. * Prints and sends transcripts to requesting schools, businesses, programs and individuals; collects money for and logs transcripts sent.(Middle and High Schools) * Cross-trained in financial procedures to serve as back-up. * Issues work Permits and Driver's Eligibility Certificates. (High School) * Insures compliance with federal, state, local and school system rules and regulations. * Assists students with minor injuries; dispenses medications according to physician's directions, calls parents as needed. * Screens telephone callers, responds to complaints and requests for information on regulations, procedures. Refers others to appropriate personnel. * Maintains a working knowledge of the Family Educational Rights and Privacy Act regulations and serves as school's point person for articulation and adherence to guidelines. * Distributes report cards and other quarterly reports. * May process payroll. * Performs related as assigned. Education and Experience: Minimum * High School Diploma or G.E.D. with Secretarial Coursework * One year of related experience required. Desired * Associate degree * Secretarial experience in a school setting Licensing / Certification Requirements: N/A
    $23k-36k yearly est. 12d ago

  • Front Desk/ Admin Assistant at Kumon Math and Reading Center of INDIAN LAND

    Kumon Math and Reading Center of Indian Land 4.2company rating

    Administrative assistant job in Fort Mill, SC

    Job Description Kumon Math & Reading of Indian Land is seeking a friendly and motivated individual to join our team as a Front Desk Assistant at our Kumon center. In this role, you will be responsible for providing exceptional customer service to our students and their families, as well as assisting with administrative tasks and maintaining a clean and organized learning environment. The ideal candidate for this position will have excellent communication and interpersonal skills, a positive attitude, and a strong attention to detail. They should be able to work independently and as part of a team, and should have experience in a customer service or administrative role. This is a part-time position, with the opportunity to work 2-4 days a week for 4-6 hours per day. Benefits Employee discount Flexible schedule Responsibilities Able to multi-task and show great teamwork. Intelligent, reliable, patient, proactive, hard-working, responsible, respectful, efficient, and punctual Quick learner and ability to adapt to a fast and changing environment Professional at all times Requirements Must be willing and able to work the noted schedule. We can be flexible for school schedules. Must have reliable transportation Must be punctual Must pass a background check Participation in training sessions as required Hours would be from 3:30 pm - 7:00 pm Tuesday, Wednesday, Thursday and Friday from 4.30pm - 7pm approximately 12-20 hours per week. We are looking forward to reading your application. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.
    $29k-35k yearly est. 25d ago

  • Administrative Assistant/Registrar

    Lakeside Charter Academy 3.7company rating

    Administrative assistant job in Cornelius, NC

    School Administrative Assistant/Registrar Lakeside Charter Academy Lakeside Charter Academy is seeking a dedicated and organized School Administrative Assistant/Registrar to join our team! This individual will play a key role in supporting the daily operations of our school office and ensuring a welcoming, efficient, and student-centered environment. The ideal candidate is detail-oriented, collaborative, and able to manage a wide range of tasks while maintaining confidentiality and professionalism. They will support teachers, staff, families, and school leadership through excellent communication and strong organizational skills. Key Qualities & Skills Familiarity with school office practices, procedures, and general administrative concepts Strong verbal and written communication skills Ability to manage multiple tasks with accuracy, timeliness, and high quality Sound judgment, creativity, and the ability to plan and accomplish goals independently Comfortable handling confidential and time-sensitive information Ability to build positive relationships with families, students, and staff Position reports to the Principal and Director of Operations School/Education experience preferred Bi-lingual (Spanish) preferred Administrative Assistant Responsibilities Office & Operations Manage supply orders, including printer ink Serve as point of contact for vendors (printers, fob system, pest control, etc.) Answer and direct phone calls; communicate with parents and visitors Welcome and greet visitors and maintain a positive front-office environment Staff Support Assist teachers in securing substitutes Support new staff onboarding (Infinite Campus access, mailbox, fob access) Recognize staff birthdays and help coordinate events (showers, celebrations, community events) Health & Safety Assist with minor health needs (injuries, illness), dispense medications and maintain medical records (immunizations & allergies) Participate in required health training: EpiPen, diabetic care, CPR/First Aid Maintain school drill reports and scheduling Additional Duties Maintain Spirit Rock schedule Assist with website updates and content Support administration with beginning-of-year and end-of-year processes School Registrar Responsibilities Enrollment & Records Manage student enrollment and withdrawals using the SIS system and In house processes. Ensure all enrollment documents are collected,processed and distributed to the appropriate departments in a timely manner Maintain student cumulative records Complete all required state reporting (health, immunizations, homeless, etc.) Maintain medical, allergy, and legal information records Student Information & Reporting Manage daily attendance Prepare report cards, progress reports, honor roll lists and awards Maintain and update Infinite Campus Coordinate uniform orders Create and distribute annual car tags Events, Scheduling & Vendors Schedule and coordinate: Student and staff picture days Principal tours School clubs and rosters Oversee pickup lists for YMCA, Tiger King, and other after-school programs Coordinate with vendors for online course rosters Support the Yearbook team with creation and distribution Order and distribute student agendas Lakeside Charter Academy is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
    $31k-41k yearly est. 36d ago

  • Marketing Projects Operations Assistant

    Charlotte Hornets

    Administrative assistant job in Charlotte, NC

    Marketing Projects Operations Assistant serves as a central support function within the marketing projects department, ensuring smooth execution of campaigns and initiatives through administrative assistance, project coordination, cross-functional communication, and operational support. The position is responsible for managing calendars, organizing documentation, tracking project progress, liaising with internal and external stakeholders, and maintaining systems for content, budget, and vendor management. The ideal candidate is detail-oriented, proactive, and skilled in multitasking across various tools and teams to keep marketing efforts running efficiently. Essential Duties and Responsibilities * Assist in the development of campaign timelines and milestone tracking. * Assist the Manager, Marketing Projects with the relaunch of the EPICC (Events, Projects, Initiatives, Campaigns, and Content) Calendar and oversee ongoing submissions and related communications. * Coordinate internal reviews and approvals for campaign assets and messaging. * Support campaign launch logistics, including scheduling, asset deployment, and platform setup. * Compile, distribute and organize campaign performance data for post-launch reporting. * Update project timelines, follow up on deliverables, and maintain project management tools (e.g., Workfront, Microsoft Planner, etc.). * Assist in compiling weekly or monthly status updates for leadership. * Help draft and distribute internal newsletters, announcements, or campaign updates. * Support communication with agencies, freelancers, or print vendors. * Maintain marketing projects shared drives as well as Digital Asset Management (DAM) systems by uploading, organizing, and tagging campaign assets for easy access and version control. * Research and present ideas and best practices relative to brand building opportunities, innovation (tools, resources, processes) and trends (social, cultural, entertainment lifestyle). * Other duties as assigned by Manager. Required Skills, Experience and Abilities * To perform the job successfully, you should demonstrate the following competencies: * Bachelor's in marketing or related business degree from an accredited college or university * Must be able to work flexible hours including weekends, evenings, holidays and events/games as assigned. * Proficient in Microsoft Office systems including Excel and PowerPoint. * Ability to work in a fast-paced environment. * Must be organized, highly motivated, and team oriented. * Ability to manage multiple priorities and meet deadlines. * Strong interpersonal, verbal, and written communication skills. * Experience with Adobe Photoshop and graphic design tools is a plus. * Must have the ability to lift 25 - 50 lbs. Additional Information This is a part-time position with a maximum of 30 per hours a week. HSE is dedicated to creating and upholding a welcoming environment that celebrates diversity. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All requests for medical or religious accommodations to perform the stated job duties will be considered.
    $25k-38k yearly est. 22d ago

  • Marketing Projects Operations Assistant

    Hornets Basketball Brand

    Administrative assistant job in Charlotte, NC

    Marketing Projects Operations Assistant serves as a central support function within the marketing projects department, ensuring smooth execution of campaigns and initiatives through administrative assistance, project coordination, cross-functional communication, and operational support. The position is responsible for managing calendars, organizing documentation, tracking project progress, liaising with internal and external stakeholders, and maintaining systems for content, budget, and vendor management. The ideal candidate is detail-oriented, proactive, and skilled in multitasking across various tools and teams to keep marketing efforts running efficiently. Essential Duties and Responsibilities Assist in the development of campaign timelines and milestone tracking. Assist the Manager, Marketing Projects with the relaunch of the EPICC (Events, Projects, Initiatives, Campaigns, and Content) Calendar and oversee ongoing submissions and related communications. Coordinate internal reviews and approvals for campaign assets and messaging. Support campaign launch logistics, including scheduling, asset deployment, and platform setup. Compile, distribute and organize campaign performance data for post-launch reporting. Update project timelines, follow up on deliverables, and maintain project management tools (e.g., Workfront, Microsoft Planner, etc.).  Assist in compiling weekly or monthly status updates for leadership. Help draft and distribute internal newsletters, announcements, or campaign updates. Support communication with agencies, freelancers, or print vendors. Maintain marketing projects shared drives as well as Digital Asset Management (DAM) systems by uploading, organizing, and tagging campaign assets for easy access and version control. Research and present ideas and best practices relative to brand building opportunities, innovation (tools, resources, processes) and trends (social, cultural, entertainment lifestyle). Other duties as assigned by Manager. Required Skills, Experience and Abilities To perform the job successfully, you should demonstrate the following competencies: Bachelor's in marketing or related business degree from an accredited college or university Must be able to work flexible hours including weekends, evenings, holidays and events/games as assigned. Proficient in Microsoft Office systems including Excel and PowerPoint. Ability to work in a fast-paced environment. Must be organized, highly motivated, and team oriented. Ability to manage multiple priorities and meet deadlines. Strong interpersonal, verbal, and written communication skills. Experience with Adobe Photoshop and graphic design tools is a plus. Must have the ability to lift 25 - 50 lbs. Additional Information This is a part-time position with a maximum of 30 per hours a week. HSE is dedicated to creating and upholding a welcoming environment that celebrates diversity. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. All requests for medical or religious accommodations to perform the stated job duties will be considered.
    $25k-38k yearly est. 21d ago

  • Administrative Assistant - Investment Banking

    William Blair 4.9company rating

    Administrative assistant job in Charlotte, NC

    Provide direct administrative coordination or support to a department and/or group of professionals. The role involves relieving supported individuals of administrative responsibilities in order to enable greater productivity and efficiency. Represents the firm in a professional manner in all communications and may interface with clients and outside parties. Works under moderate supervision due to previous experience/breadth and depth of knowledge of administrative processes. May exercise discretion and judgment and is capable of compiling information requests and determining trends. Performs simple administrative and staff support duties for the organization. Responsibilities include but may not be limited to: Travel & Expense - Arranges complex travel itineraries and submits expense reports in a timely manner. Calendar & Meeting Coordination - Manages calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics (including materials, location, timing, etc.). Employs effective reasoning skills. Info and Data - Updates and maintains contact databases. May include compiling information for inclusion in reports or presentation materials including preparing reports, charts, graphs, or tables as necessary. Office Support - Provides office support to include greeting and interacting with clients, maintaining electronic and hardcopy filing, creating documents, processing invoices, general office management duties, etc. Projects & Processes - Participates in other projects as required. Additional responsibilities as requested. Qualifications: High school education required; Bachelor's degree a plus. At least 2-3 years of experience as an administrative assistant in an office environment. Expertise with Microsoft Outlook, Word, Excel, and PowerPoint. Professional or financial services industry background preferred. Excellent verbal and written communication skills necessary. Willingness to adapt to change. Multitasking abilities. Ability to work in a fast-paced environment. Strong teamwork ability. Attention to detail. Ability to prioritize. Strong organizational skills. Ability to work in a team setting. Ability to maintain confidentiality. Performs complex administrative and staff support duties for the organization.
    $32k-42k yearly est. Auto-Apply 15d ago

  • Administrative Assistant

    Park Lawn Corporation 4.0company rating

    Administrative assistant job in Kannapolis, NC

    Why Work for Whitley's Funeral Home? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
    $23k-28k yearly est. 60d+ ago

  • Part-Time Administrative Assistant

    Cleveland Community College Portal 3.9company rating

    Administrative assistant job in Shelby, NC

    Provides support by performing a variety of administrative functions. Physical Demands ADA requirements for this position include critical thinking skills with the ability to process information, analyze data, make assessments, and exercise good judgment to make decisions; possess ease of mobility within the work environment and other areas of campus; and effective use of all forms of communication (oral, visual, auditory), including use of computers. Be able to lift weights up to 10 pounds on a regular basis Required Qualifications Required Qualifications Associate degree from an accredited institution. Skills and Abilities Ability to work effectively and collegially with others. Skill in the use of computers and commitment to use of technology. Experience with current version of MS Office or similar programs Excellent oral and written communication skills Ability to anticipate and respond to change in a fast-paced work environment. Provide exceptional customer service with people internal and external to the institution. Familiarity with and appreciation for the mission of a comprehensive community college. Flexible and adaptable to change Ability to multi-task with multiple staff projects simultaneously.
    $25k-29k yearly est. 60d+ ago

  • Part Time Campground Support Assistant- McDowell Nature Preserve Campground

    Mecklenburg County, Nc 4.2company rating

    Administrative assistant job in Charlotte, NC

    Follow Your Calling, Find Your Career Please Apply By: Wednesday, December 24, 2025 Pay starts at $20.00/hr At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture and technology to become the best version of you. We're counting on YOUR unique voice and perspective to help Mecklenburg County become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. Did you know that Mecklenburg County Park and Recreation proudly hosts many community events each year? Hummingbird Festival, The Senior Games and Festival in the Park are just a few that our employees and residents look forward to every year! Mecklenburg County Park and Recreation Department (MCPRD) strives to enrich the lives of our residents. We do this by providing exciting and safe recreational amenities and programs, change to improve our resident's fitness levels and decrease health care costs. This contributes to a sense of community through events and spaces for the public to socialize, thereby increasing property values and providing tourism venues. We protect open space, natural areas, and our treasured tree canopy through stewardship. We play a critical role in ensuring Mecklenburg County achieves its vision that the county "will be a community of pride and choice for people to LIVE, WORK and RECREATE." The department serves a population exceeding one million residents and serves the City of Charlotte, six towns, and the unincorporated areas of the county covering 523 square miles. In addition, the department manages over 21,000 acres and 230+ parks, nature preserves, greenways and facilities. The Mecklenburg County Park & Recreation Department is continually recognized for its cutting-edge programs, state-of the-art facilities and unique partnerships. Our success is rooted in our staff. If you are interested in joining a dynamic team, dedicated to building a better community, and being recognized as leaders both in our community and across the country, then Mecklenburg County has great opportunities for you. POSITION SUMMARY Mecklenburg County Park and Recreation is seeking a service-oriented Part Time Campground Support Assistant to join our team at McDowell Nature Preserve. This position will assist with overseeing the daily operations and maintenance of campground facilities to ensure a safe, clean, and welcoming environment for visitors. The incumbent will participate in inspecting and maintaining campsites, restrooms, trails, and communal areas, as well as operating equipment for landscaping and repairs. The selected candidate will also provide exceptional customer service by assisting guests with reservations, check-ins, and inquiries, while also enforcing campground rules and responding to emergencies. Additionally, they will also perform recordkeeping, inventory tracking, and report preparation. The preferred candidate would possess strong communication skills and have experience with basic maintenance tools and safety protocols. This position is well-suited for individuals who thrive in hands-on environments and are committed to enhancing the outdoor experience for all campers. This position will work approximately 29 hours per week and will require flexibility with a schedule that includes daytime hours, evenings, weekends, and holidays based on operational needs. By applying to this position, you are eligible to be considered for a similar role, in which you meet the minimum qualifications for, at other Park and Recreation locations should they become available. If you are looking to grow in your career, or transition laterally into a new role, don't miss this opportunity to apply! PREFERRED QUALIFICATIONS * Exceptional customer service and communication skills * Ability to thrive in a collaborative team environment ESSENTIAL FUNCTIONS * Provide administrative support to internal departmental staff * Respond to inquiries and resolve administrative issues that may arise * Prepare written correspondence such as memos, forms and emails * Create, maintain, organize and enter information into databases and use various computer applications * Operate office equipment, fax machines, copiers, or phone systems and arrange for needed repairs * Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material * Operate mail systems and coordinate the flow of information, internally or externally * Schedule, confirm and maintain meetings, events, and schedules * Compose, type, and distribute information such as meeting notes, agendas, and general information MINIMUM QUALIFICATIONS Experience: Minimum of two (2) years of administrative experience Education: High School Diploma or equivalent Combination of relevant education and relevant experience accepted?: Yes Licenses/Certifications: May require a North Carolina or South Carolina Driver's License and County Driving Privileges Computer Skills: Proficient in various computer applications including Microsoft Office Suite and Excel KNOWLEDGE, SKILLS, AND ABILITIES Knowledge: * Administrative and clerical procedures and systems using various computer applications, managing files and records * Principles and processes for providing customer and employee services * Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Skills: * Customer service * Coordination and organization * Judgment and decision making * Time management Abilities: * Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures * Building Customer Loyalty: Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty * Building Trust: Interacting with others effectively to build confidence in one's intentions and those of the organization * Initiating Action: Taking prompt action to accomplish objectives; take action to achieve goals beyond what is required; being proactive * Managing Work: Effectively managing work time and resources to ensure that duties are completed efficiently * Stress Tolerance: Maintaining stable performance under pressure or opposition; handling stress in a professional manner acceptable to others and to the organization WORK ENVIRONMENT Incumbent will work indoors in an office setting REASONABLE ACCOMMODATIONS STATEMENT To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. DISCLAIMER STATEMENT This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.
    $20 hourly 11d ago

  • Executive Administrative Assistant

    Jpmorgan Chase 4.8company rating

    Administrative assistant job in Charlotte, NC

    Become an integral part of the Commercial & Investment Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant within the Commercial and Specialized Industries Team, you will manage complex leader calendars and travel, ensuring efficient use of executives' time. You will collaborate with peers to provide robust on-site support and backup coverage, and leverage your thought leadership to prioritize tasks. This role requires strong JP Morgan institutional knowledge, project management skills, and the ability to represent the firm professionally at all levels. **Job Responsibilities** + Gatekeep all contact with the public, clients, and staff coming through the executive's office + Provide general office support, including phone coverage and printing + Manage extensive and complex calendar for Senior Executives in a fast-paced, dynamic environment + Collaborate with Business Manager to maintain key documents, including organizational charts and background materials; take succinct minutes and replay key takeaways from senior meetings + Coordinate and organize senior meetings; draft communications and presentations, set agendas, prepare materials, coordinate guest speakers, and manage logistics + Manage all aspects of the field-led marketing management process, ensuring timely completion of requirements independently. + Provide site support for local office requirements, including phone coverage, new hire integration, facilities maintenance, supplies, floor access, event presence, greeting guests, escorting visitors, food orders, and conference room setup/takedown + Arrange and maintain extensive travel plans and itineraries for both international and domestic travel + Plan and lead events as needed, including quarterly activities and key milestones for team members + Manage industry association memberships and renewals. **Required Qualifications, Capabilities, and Skills** + Demonstrate strong personal leadership and ability to work independently in a demanding, changing environment + Exhibit exceptional travel planning skills and knowledge + Display detailed and strong organizational skills + Plan complex and large events effectively + Possess a strong background in financial services and/or technology environments + Communicate with exceptional interpersonal, presentation, and communication skills + Show fluency in all Microsoft Office products, with proficiency in PowerPoint **Preferred Qualifications, Capabilities, and Skills** + Deep JP Morgan institutional knowledge and ability to navigate the firm fluidly + Basic project management skills + Proven experience proactively supporting leaders with large organizations + Ability to efficiently track and organize deliverables + Experience representing leaders at all levels of the corporate hierarchy + Ability to interact with executive-level clients and internal constituents across all lines of business *****Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.** JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans
    $65k-92k yearly est. 5d ago

  • Front Desk/ Admin Assistant

    Kumon Math and Reading Center of Indian Land 4.2company rating

    Administrative assistant job in Fort Mill, SC

    Kumon Math & Reading of Indian Land is seeking a friendly and motivated individual to join our team as a Front Desk Assistant at our Kumon center. In this role, you will be responsible for providing exceptional customer service to our students and their families, as well as assisting with administrative tasks and maintaining a clean and organized learning environment. The ideal candidate for this position will have excellent communication and interpersonal skills, a positive attitude, and a strong attention to detail. They should be able to work independently and as part of a team, and should have experience in a customer service or administrative role. This is a part-time position, with the opportunity to work 2-4 days a week for 4-6 hours per day. Benefits Employee discount Flexible schedule Responsibilities Able to multi-task and show great teamwork. Intelligent, reliable, patient, proactive, hard-working, responsible, respectful, efficient, and punctual Quick learner and ability to adapt to a fast and changing environment Professional at all times Requirements Must be willing and able to work the noted schedule. We can be flexible for school schedules. Must have reliable transportation Must be punctual Must pass a background check Participation in training sessions as required Hours would be from 3:30 pm - 7:00 pm Tuesday, Wednesday, Thursday and Friday from 4.30pm - 7pm approximately 12-20 hours per week. We are looking forward to reading your application.
    $29k-35k yearly est. 60d+ ago

  • Administrative Assistant I (25-26 SY)

    Public School of North Carolina 3.9company rating

    Administrative assistant job in Charlotte, NC

    General Definition of Work The administrative assistant I, under close supervision, performs clerical level work with minimal decision-making discretion providing administrative office support work for the assigned administrator while conducting day-to-day office administration. This position performs a wide variety of office, administrative, and support duties. Employee performs administrative support work to carry out Board of Education policies and procedures under the direction of the assigned administrator. Qualifications To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Codes Administrative Assistant I (JC 4558 - 10 month) Administrative Assistant I (JC 4557 - 12 month) Salary/Status Pay Grade NC 08/Full-time, 10 or 12 months Reports To Assigned Administrator Place of Work The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time. Essential Functions * Adhere to all state, federal, and local laws, policies, and procedures * Serve as an assistant to assigned administrator or department/school * Coordinate special programs/projects in support of department/school activities * Maintain calendars and schedule meetings between internal and external stakeholders * Prepare agendas, reports, correspondence, and memorandums * Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism * Support stakeholders in person, via phone, and email * Open, sort, and distribute incoming mail * Assist in monitoring expenditures; prepare documentation as requested * Maintain inventory of office supplies, technology and furniture * Maintain and update records, files, and forms in all formats * Complete local, state, or federal surveys and report accurately and promptly * Participate in professional development workshops * Create an inclusive environment with positive communication/public relations * Perform related work as assigned or required Knowledge, Skills, Abilities * Knowledge of principles and practices of public schools * Knowledge of required records preparation and maintenance * Knowledge of county and school board policies, procedures, and standards regarding school systems * Knowledge of accounts payable policies, practices and procedures * Knowledge of routine accounting principles * Ability to maintain professional and emotional control under stress * Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor * Ability to learn and use specialized tools, equipment or software related to business needs * Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations * Ability to communicate effectively * Ability to monitor a budget * Ability to reason, make judgments, and maintain effective working relationships * Ability to employ positive communication skills in all settings/mediums * Ability to problem-solve utilizing sound judgment * Ability to maintain confidentiality regarding school system business * Ability to take initiative, work independently, and exercise sound judgement * Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment Education and Experience * High School diploma or equivalent required * Clerical or administrative office support experience preferred * Equivalent combination of education and experience Special Requirements * Possess and maintain a valid Driver's License or ability to provide own transportation * Travel to school district buildings and professional meetings Physical Requirements/Working Conditions * Work requires the occasional exertion of up to ten pounds of force * Work regularly requires the exchange of accurate and detailed information through oral and written communication * Constantly operates a computer and other office business equipment * Ability to remain in stationary position for required meetings/work * Ability to move to other work locations * Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities * Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications * Work requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technology * Work occasionally requires exposure to outdoor weather conditions * Work is generally in a moderately noisy location (e.g., business office, light traffic) * Requires the ability to deal with people beyond giving and receiving instructions * Must be adaptable to performing under mild to high levels of stress Disclaimer The preceding has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. is sourced from employee interviews, internal documents, representative job descriptions in similar districts, and other state/federal agencies. Charlotte-Mecklenburg Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
    $25k-34k yearly est. 30d ago

Learn more about administrative assistant jobs

How much does an administrative assistant earn in Matthews, NC?

The average administrative assistant in Matthews, NC earns between $23,000 and $41,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average administrative assistant salary in Matthews, NC

$31,000

What are the biggest employers of Administrative Assistants in Matthews, NC?

The biggest employers of Administrative Assistants in Matthews, NC are:
  1. Compass Group USA
  2. Public School Forum of North Carolina
  3. Carriage Services
  4. Jobsultant Solutions
  5. Servpro
  6. U.S. Bank
  7. Central Community College
  8. Johnson C. Smith University
  9. Integrated Services
  10. HES-2
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