Administrative assistant jobs in McAllen, TX - 41 jobs

Special Instructions Dear Applicant, The South Texas College Office of Human Resources will not be held responsible for redacting any confidential or sensitive information from the documents that you attach to your application. Confidential and sensitive information include the following: Social Security Number Date of Birth Age Citizenship Status Gender Ethnicity/Race Marital Status Applicant Photos * A redaction guide can be found by clicking here. Please make sure that you omit this information from your application prior to submission. We are advising you that the Office of Human Resources will be forwarding your application to the hiring department as per your submission. Transcripts Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA). Foreign transcripts Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members Department: Organizational Leadership Bachelor Program General Statement of Job The Secretary provides clerical and administrative support to faculty and other supervisory personnel. Specific Duties and Responsibilities Essential Functions: Provides administrative support and assistance to the dean, program chair(s), faculty, and the division office as needed, including but not limited to making copies, scheduling, correspondence, travel arrangements, and mileage reimbursements. Maintains departmental files and coordinates various departmental initiatives and events. Performs budget responsibilities as needed by balancing the departmental budget monthly and developing and tracking of requisitions and purchase orders by program chair and division office. Assists program chairs with departmental Notice of Employment (NOE) and FLAC completion. Orders and distributes supplies, and arranges for equipment maintenance. Participates in support staff meetings. Collects department's reference materials such as syllabi, faculty directory and office hour information; acts as custodian of department documents and records. Organizes department meetings and events by booking facilities, compiling and distributing documents and providing necessary logistics, and composes meeting minutes. Provides customer service and serves as a source of information to students, staff, and faculty on procedures, programs, and office activities. Tracks inventory of equipment and its locations for audit purposes and assists division office in preparing inventory audit reports. Prepares memorandums outlining and explaining administrative procedures and policies for department employees. Participates in professional development, as directed. Prepares materials for distribution, including data spreadsheets and marketing materials. Provides tour of facility for visitors, as needed. Performs other duties according to division/department needs. Required Education and Experience 1. To qualify, one of the following must be met: College Certificate A minimum of 30 earned college hours 2. At least one (1) year of work experience in a professional work setting required. Required Knowledge, Skills and Abilities Excellent oral, written and interpersonal communication skills. Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills. Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines. Ability to work independently as well as a team player within department and with others. Demonstrated commitment to achieving the vision and mission of South Texas College. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to apply practical understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Checks, Certificates, Licenses, and Registrations Security Sensitive position: All applicants are subject to a criminal background check under South Texas College policy. Physical Requirements Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Bending the body downward and forward by bending leg and spine. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling. Applying pressure to an object with the fingers and palm. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles. Ability to make rational decisions through sound logic and deductive processes. Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely. Sitting particularly for sustained periods of time. Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles. Close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. Mobility to accomplish tasks, particularly for long distances or moving from one work site to another. The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job. Minimum Compensation $15.75 Hourly Desired Start Date February 02, 2026 Posting Close Date (No Close Date if Blank) 22 January 2026 11:59pm

The Marketing Department Assistant is a dynamic professional who is a highly motivated self-starter with a positive attitude and a strong work ethic. This individual excels in delivering exceptional internal customer service and is responsible for providing comprehensive administrative support to the Marketing Director and the department team. This role encompasses various duties and special projects, including participation in after-hours and weekend events as needed. ESSENTIAL DUTIES The duties listed below may not include all responsibilities that the person in this role may be asked to perform. Incumbent may be required to perform other related duties, as assigned, including cross training across other department duties, as necessary. Provides general administrative support to the Marketing Department by serving as the front office receptionist, greeting and screening visitors, and directing guests to the appropriate departments. Receive and distribute regular and interoffice mail, manage shipping of mail, collateral, and materials to the RGV and San Antonio regions as needed. Answer general phone calls and place orders for office/cleaning supplies to support smooth daily operations. Review and manage internal and external sponsorship requests to ensure they align with the bank's principles, strategic objectives, and community engagement goals and ensure all required forms are accurately completed and properly submitted. Prepare, organize and deliver sponsorship packets while maintaining a detailed tracking spreadsheet to communicate final decisions. Identify opportunities to enhance the bank's visibility by directing approved sponsored events to the Community Outreach coordinators. Manage communication to employees regarding sponsored events, ensuring clear and timely invite messaging. Manage RSVP tracking, seating assignments, and ticket distribution to maximize attendance and engagement. Coordinate with event organizers to secure designated tables and ensure seamless experience for employees and guests. Serve as the primary point of contact for all local Chambers of Commerce, ensuring that membership requests and chamber-related opportunities go through the bank's sponsorship review process. Manage incoming requests by verifying required documentation, submitting items for committee evaluation, and communicating approvals or denials to the appropriate requestors. Coordinate with other departments to process checks or credit card payments and arrange check pickups when needed. Serve as the note taker for the Marketing Committee, responsible for capturing key discussion points and action items during meetings. Participates in job specific training and other various Bank training programs, as necessary. Maintains current knowledge of internal risk controls and loss prevention, including reporting of suspicious or unusual customer activity per Bank policy Maintains current knowledge and complies with all federal and state laws and regulations and all established Bank policies and procedures, including internal audit controls related to department operations. Maintains current knowledge of all rules, regulations, and laws as they apply to BSA/OFAC/USA Patriot Act/CIP/AML. Performs other related duties as required and assigned. Qualifications These specifications are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this position. The requirements listed below are representative of the knowledge, skill and/or ability required to perform the position in a satisfactory manner. Individual abilities may result in some deviation from these guidelines. A self-starting team player who possesses a Bachelor's degree in Marketing, Business or related discipline. Must have a minimum of two years previous experience in Marketing (four years prior experience in Marketing or Public Relations at a large financial institution with multiple locations and markets is preferred) PC literacy and knowledge of spreadsheet and word processing software. Flexibility, professionalism, ability to work in a fast-paced environment and perform a variety of tasks with numerous interruptions. Attention to detail and a high degree of mental concentration as well as the ability to multi-task and meet deadlines. Strong organizational, interpersonal and communications skills, both written and verbal. Current driver's license and possess a reliable vehicle to visit LSNB RGV and SA bank locations or attend bank sponsored events as scheduled. Must be able to work a flexible work schedule Monday through Fridays with occasional weekends or evening hours as needed, including all Rio Grande Valley Viper home games as scheduled from November-April on various dates throughout the basketball season. Must be capable of lifting up to 30 lbs. in order to carry boxes, banners, promotional items and displays. Position requires the ability to sit for extended periods in front of a personal computer, which may cause visual eye strain. Bilingual in English and Spanish is desired. Proficiency with Microsoft Office, social media platforms, and office management systems. Detail-oriented with experience in event coordination and basic design. ORGANIZATION This position reports to the Marketing Director This position does not oversee other positions. TRAINING REQUIREMENTS All employees are required to attend scheduled mandatory training and complete online regulatory compliance training courses applicable to their specific job function. In all situations, employees must ensure that their actions fully comply with all federal banking laws and regulations, including internal bank policies and procedures. Failure to adhere to these requirements will be grounds for disciplinary action, including probation and possible termination. COMMUNITY INVOLVEMENT Lone Star National Bank's Mission Statement includes a commitment to helping our communities grow by serving them with pride and integrity. All employees are encouraged to volunteer for bank sponsored activities, civic, charitable and community events and to be active in the communities we serve. LSNB is an Equal Opportunity/Affirmative Action Employer and does not discriminate in the recruitment, hiring, and conditions of employment on the basis of race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, marital status, disability, age, veteran status, or any other status as protected by applicable laws. Management reserves the right to change this position description at any time according to business needs.

Job Description: JOB TITLE Assistant Lead Clinical Counselor PROGRAM Refugio Unaccompanied Children Shelter REPORTS TO Program Director SALARY $80,990 LOCATION San Benito, TX JOB TYPE Full-Time WORK SCHEDULE Five Days per week, 40 Hours per week, 12 Months per year General Description The Assistant Clinician's primary responsibility is to assist the Lead Clinician in the management of the Clinical Department to ensure mental health services are delivered in accordance with ORR policies and procedures, Cooperative Agreement, licensing minimum standards, and all other applicable state and federal law, rules, and guidelines. The Assistant Clinician works at a childcare facility under the supervision of the Lead-Clinician and Program Director and consults with the Director of Clinical Services as needed. This is a full-time, exempt position subject to work after 5:00pm, weekends, holidays and be on call. About You The ideal candidate for our program is a self-motivated and dedicated person who is excited and passionate about helping infants, toddlers, and families grow in development and in education. You are a personable, energetic, and empathetic leader who can manage multiple staff, managers, and multiple projects in a prior project in a prioritized manner to meet our internal Urban Strategies goals of all current Refugio Performance Standards. Minimum Qualifications Education: Must have a Master's degree in social services or other relevant behavioral sciences in which clinical training and experience is required (ORR Requirement) Licensure: LMSW, LCSW, LPC, LMFT, or equivalent plus 5 years of postgraduate direct service delivery experience is required Experience: Meet the requirements of the contract for all immunizations (Emergency Task Order or Cooperative Agreement) Employee must be current on clinical practices, issues, trends, and be able to coordinate problem-solving strategies in order to meet the clinical needs of children in care. Any educational or experiential qualifications to be considered as equivalent, in lieu of the above, require prior approval of the President/CEO or the Chief Executive Director. Must have the ability to work after 5:00 p.m., weekends, and holidays, on-call and travel as required by the position. Must have the ability to provide visual and auditory supervision as needed to maintain the health and safety of children in care as required by the position. Must have the ability to provide behavior intervention techniques to include physical restraint as required by the position. Must be driver insurable, able to drive company vehicle, or provide transportation if required by the position. Preferred Qualifications Two years of experience in ORR programs Clinical supervisory experience What You'll Be Doing Ensures that all contract policies and procedures are adhered. Conducts and documents mental health assessments for all children in care as well as provide ongoing individual and group counseling in accordance with contract policies and procedures Screens for human trafficking concerns Provides crisis Intervention Ensures quality care for all children and timely response to their needs, including crisis intervention Provides weekly counseling to assigned caseload Provides group therapy/community group meetings Coordinates caseload with assigned case managers and lead case managers Provides reports needed to supervisor Attends internal and external meetings Maintains the UAC case file and database in accordance with contract policies and procedures Reports significant incidents in accordance with contract policies and procedures Follows up on all Significant Incident Reports (SIRs) Other duties as assigned by department head Performs duties in a safe manner. Follows the corporate safety policy. Participates and supports safety meetings, training and goals. Ensures safety and security of all UAC and the operating conditions within area of responsibility. Maintains a clean and orderly work area Evacuates site with short notice in case of an emergency Must be able to accompany Agency during an evacuation because of hurricane, severe weather, fire, natural disaster, terrorist activity, disease outbreak, or any other reason that necessitates an evacuation to some other location. Must have knowledge of and ability to interpret ORR Policies and Procedures, DFPS Minimum Standards, and all other pertinent rules and regulations. Must have knowledge of administrative practices, principles, and techniques. Must be proficient in skills associated with the position to perform the job successfully (i.e., communication, reading/language/writing in English/Spanish, mathematical, computer, and reasoning ability). Must have ability to analyze problems, identify solutions, and take appropriate action to resolve problems using independent judgment and decision making processes. Must have the ability to work independently and collaboratively. Must have the ability to develop tools, monitor, and formulate reports for the continuous improvement of program services. In absence of a more specific rule requirement, demonstrate competency, prudent judgment, and self-control in the presence of children and when performing assigned responsibilities. Able to evacuate at short notice to accompany residents possibly to a different city for several days at a time. About Urban Strategies Urban Strategies exists to equip, resource and connect faith- and community-based organizations so that all children and families can reach their full potential. Headquartered in Washington, D.C., our team serves in the U.S. mainland, Puerto Rico, and Central America. COMPANY CULTURE Our work is driven by our three core values: Authentic Relationships are foundational to our work and move beyond a transactional nature to truly know people. They serve as opportunities for mutual development and growth and are based on the belief that all people have inherent dignity and worth. Servant Leadership is rooted in an other-centric mindset that informs the way one leads and builds up individuals, families, and communities. Intentional Compassion describes a deliberate commitment to understand, formulate strategic responses, and activate others to reach their full potential. BENEFITS Remote work for eligible positions. Medical and Dental is paid 95% by company and 5% by employee (individual or family). Vision is covered 100% (individual or family). 401K matched contributions up to 4%. Employee Assistance Program. Vacation time is generous but varies depending on program and position. 9 Sick Days and 11 Holidays. Every teammate gets long and short-term disability free. Positions that require laptops, the company provides one. Positions that require cellphone, company issues one. PERKS Meaningful employee engagement programs. Education discounts (BA-PhD) with a variety of education partners. OTHER Employment is conditional pending satisfactory results of all required tests and background checks. Urban Strategies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, sexual orientation, disability, or other legally protected classifications under applicable federal, state and local legal protections. To apply: Please visit ****************************** Contact us with any questions at Recruiting at symbol urbanstrategies.us Equal Opportunity Employer

We are hiring immediately for a full time and part time ADMIN ASSISTANT position. Note: online applications accepted only. Schedule: Full time & part time; Monday - Friday & some weekends. More details upon interview. Requirement: Prior administrative computer experience is required. Pay Range: $15.00 per hour to $16.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1493867. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/mo Skg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquiries in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: Opportunities for Training and Development Retirement Plan Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: Medical Dental Vision Life Insurance/AD Disability Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ChartwellsHED.pdf Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace.

Our client is seeking a Secretary to join their team. The ideal candidate will have clerical, organizational and computer skills which will align successfully in the organization. **Job Title: Secretary** **Pay Range: $15.75** **What's the Job?** + Prepares routine correspondence, forms, reports and other material using standard electronic and computer-based equipment. + Works on clerical and filing functions and answers the telephone. + Interacts and provides customer service + Makes travel arrangements, including transportation and accommodations, and prepares travel requests and vouchers. + Other duties as assigned. **What's Needed?** To qualify, one of the following must be met: + College Certificate; Associate's degree preferred + A minimum of 30 college hours + At least one (1) year of work experience in a professional work setting required. + Excellent oral, written and interpersonal communication skills. **What's in it for me?** + Weekly pay + Great team environment + Upskilling opportunities + Set schedule If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you! **About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells** _ManpowerGroup (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent. ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

Step into a pivotal role at a leading architectural, engineering, and consulting firm experiencing exciting growth. As an Administrative Assistant, you'll be the backbone of our operations-providing essential support that keeps our dynamic team moving forward. In this role, you'll handle a variety of responsibilities, including: * Creating and editing documents in Microsoft Office (Word, Excel, PowerPoint, Access) * Managing data entry and word processing tasks * Conducting internet research and maintaining organized filing systems * Serving as a friendly and professional back-up receptionist This fast-paced position is perfect for someone who thrives in a collaborative environment, is highly skilled in administrative software, and enjoys making a real impact every day. If you're detail-oriented, personable, and ready to grow with an award-winning firm, this is the perfect opportunity for you! Your Impact: * Actively involved in the day-to-day operations of the Partner in charge and leadership * Assist with set up and planning for client meetings and firmwide events * Reserve conference rooms and conference call lines and/or set up video conferences * Create meeting minutes and meeting agendas * Prepare letters, contracts and other communications * Schedule and coordinate meetings including reserving spaces for in-person events * Log and prepare client sponsorship requests and other check requests * Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals * Act as a liaison with consultants, clients, printers and suppliers * Assists with special projects as needed * All other duties as assigned Here's What You'll Need: * 5+ years of administrative and/or professional office experience * Superior client focus and service mentality * Strong problem-solving and collaboration skills * Creativity, integrity, and initiative * Advanced computer skills in Microsoft Office Suite (Word, Excel, PowerPoint) * Proficiency in Adobe Acrobat Professional * Strong organizational skills * Excellent communication skills (verbal and written) * Strong attention to details, including proofreading * Ability to prioritize multiple projects and manage work accordingly Here's How You'll Stand Out: * Experience supporting C-level leadership * Experience in a professional services firm (architecture, engineering, law office, etc.) * Bachelor's degree The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job-related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits. The salary range for this position is below. $44,000.00 - $66,000.00 PBK is an Equal Employment Opportunity employer. All qualified applicants can be considered for an opportunity without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, criminal history, or any other characteristic protected by law. Additionally, it is our policy to provide equal employment opportunity in all phases of employment in compliance with all applicable federal and state laws, rules, and regulations.

Job Description The Academic Administrative Assistant-Campus is responsible for oversight of the administrative duties within the academic department and ensuring academic integrity within the guidelines of institutional, accreditation, state, and federal policy and regulation. The Academic Administrative Assistant-Campus works under the direct supervision of the Director-Education and works with the academic team, student files, and other academic support staff. Key Responsibilities Collect Proof of Education (POE) for online enrollments Determine any outstanding POEs and communicates issues timely with Director - Education Assist with Registrar-related support Assist with registration of students as necessary. Work with the Admissions team to ensure new students have a first term course schedule, complete with days and times Academic Administration/Record Keeping Assists with monitoring attendance, communicating with Director-Online Registrars as necessary to ensure compliance Assist in auditing student records to ensure documentation in file is complete and uploaded into lmage Now as necessary Evaluate Proof of Education for students in accordance to the POE Policy Assists with inputting of Transfer Credit on incoming students Assists Registrar-Online and Director-Online Registrars with other academic-related tasks as needed Experience Required Minimum Minimum of 1 years' experience in Education 1 years' work experience in project management 1 years' experience working in team-oriented, collaborative environment Excellent communication skills: Preferred Proven experience in multi-tasking Ability to think and react in a high-energy, fast paced environment Advanced experience with Excel, Sheets, Word, Docs and/or software tools. A willingness to roll up sleeves and get things done Knowledge, Skills, and Abilities Value-driven approach at all times Excellent written and oral communication skills Knowledge and application of core program/project management methods, techniques, and best practices. Excellent leadership, problem solving and analytical skills Knowledge and application of program/project management software and tracking tools Intermediate knowledge and application of MS Excel/Google Sheets Ability to rapidly adapt and respond to changes in environment and priorities Ability to elicit cooperation from senior management and other departments Excellent word processing, database management, and graphic skills Excellent interpersonal, organizational, and planning skills Ability to manage multiple projects simultaneously Ability to operate in a dynamic and flexible environment with confidence and poise Ability to extrapolate and analyze data for outcomes and decision making Collaborates effectively throughout the matrix organization toward the attainment of company objectives Demonstrates and models a strong sense of personal accountability for actions and attainment of company goals Champions innovation and positive change and adopts creative ways to solve problems Utilizes highly developed communication skills in alt respects Ancora Education is committed to creating a diverse and inclusive work environment. We are an equal opportunity employer that maintains a policy of nondiscrimination with respect to all employees and applicants for employment. All employment decisions are made without regard to individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Compensation & Benefits: Competitive hourly pay, based on experience Medical, Dental, Vision Insurance 401(k) with employer contribution Paid Time Off (PTO) and holidays Opportunities for advancement within the dealership group Employee vehicle purchase program The Service Department Assistant role is responsible for providing administrative and operational assistance to the service department to ensure smooth and efficient day-to-day functions. This position plays a key part in delivering excellent customer service, supporting technicians and advisors, and maintaining organized service workflows. Greet customers and assist with service appointment check-ins and follow-ups Answer incoming service-related calls and route inquiries appropriately Assist with opening and closing repair orders (ROs) in the service system Maintain accurate customer and vehicle records Help coordinate shuttle rides, loaner vehicles, and waiting room amenities Communicate effectively with technicians, parts department, and service advisors Support warranty claim documentation and service filing Ensure service lanes, waiting areas, and workstations are clean and organized Assist with scheduling service appointments and confirming customer information Track and maintain service department supplies and forms Provide backup support during peak times or staff absences Perform other duties as assigned by management Requirements High school diploma or equivalent Previous experience in customer service or administrative support (automotive industry a plus) Strong communication and organizational skills Ability to multitask and work in a fast-paced environment Proficient in basic computer systems and dealership management software Professional appearance and positive attitude Work Environment: This position may involve working indoors and outdoors in all weather conditions. It requires frequent standing, walking, and interacting with customers and staff. Sames Auto Group is committed to excellence in customer service and employee development. We believe every team member plays a vital role in our success and upholds a culture of accountability, support, and continuous improvement. Sames Auto Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Where compassion meets innovation and technology and our employees are family. Thank you for your interest in joining our team! Please review the job information below. JD Attached* GENERAL PURPOSE OF JOB: The Administrative Assistant performs a wide variety of administrative duties to support Valley Leadership and other functions of Driscoll Children's Hospital (DCH). ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; the employee will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required. Maintains utmost level of confidentiality at all times. Adheres to hospital policies and procedures. Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines. Maintains composure, effectiveness, and flexibility under pressure. Uses Microsoft Office to perform a variety of assignments. Gathers data and other necessary information for preparing various reports. Types and reproduces written materials or correspondence Coordinate's location, catering, presentation materials, audio-visual support and notification of meetings, appointments, conferences, telephone calls, etc. Records/transcribes meeting minutes from various meetings. Answers/screens incoming telephone calls and routes call to appropriate individual or takes messages as. Responds to inquiries and requests for services provided by Driscoll Children's Hospital (DCH). Opens/sorts and distributes incoming mail. Utilizes couriers, the US Mail and delivery services as needed. Greets visitors, ascertains nature of business, and escorts visitor to appropriate person/area. Orders office supplies and equipment using the Lawson online ordering system. Prepares check requests, obtains signatures for invoices, manages invoices, serves as first reviewer for Ascend as directed by accounting department requirements. Makes inbound and outbound travel arrangements and files related travel expense reports. Gathers, assembles and distributes recruitment information for physician candidates. Kronos timekeeping under the direction of Valley leadership. Credentialing and payroll computing for Quick Care Physicians Contract renewal for clinics, CPSST and DVPG as needed. May assist in the coordination/participation of special events Participates in preparing material for use in newsletters, fax blasts or other communications that are sent to providers and/or members. Physician Scheduling. Education and/or experience: Bachelor's degree (B. A.) or three to five years related experience and/or training; or equivalent combination of education and experience.

Administrative Assistant/Receptionist coordinates the patient flow - greets patients, ensures that they are registered and have completed new patient packets. Ensures that all pertinent documents are scanned as required by the facility. Verifies insurance coverage. Sets appointments, collects copays and balances. Optimizes patients' satisfaction. Keeps patient appointments on schedule by notifying provider of patient's arrival. Comforts patients by anticipating patients' anxieties; answering patients' questions; maintaining the reception area in a clean, organized manner at all times. Maintains patient accounts by obtaining, recording, and updating personal and financial information. Obtains revenue by recording and updating financial information; recording and collecting patient charges. Helps patients in distress by responding to emergencies. Protects patients' rights by maintaining confidentiality of personal and financial information. Maintains operations by following policies and procedures; reporting needed changes. Must handle a multitude of duties at the same time. At all times, employee is responsible for: 1. Protecting the physician's license; 2. Maintaining confidential any and all information accessible while performing job duties; 3. Staying in compliance with Medicare, Medicaid, OSHA, HIPAA, OIG, and any other legal and/or contractual obligations. Duties of the Job: · Greets patients using great customer service skills. · Ensures that patients are registered and have completed new patient packet. Verifies demographic information when patient presents. · Schedules/Reschedules appointments for clients/physicians using Medinformatix Software. · Verifies insurance coverage, preauthorizations, deductibles, referral information, etc. · Collects copays and balances. Ensures that receipts are properly distributed as required. · Ensures that all pertinent documents are scanned appropriately. · Sets appointments. · Anticipates patient needs and comforts them by providing updated information. · Maintains patient accounts by ensuring that all demographics and insurance(s) are current and accurate. · Maintains patient confidentiality. · Ensures that all end of day reports are completed accurately. · Ensures that deposits are submitted daily as required. · Ensures that Petty Cash is accurate on a daily basis. · Ensures that adequate change is available at all times. · Other duties as assigned.

Secretarial/Clerical/Secretary Additional Information: Show/Hide PRIMARY PURPOSE Facilitate the efficient operation of an administrative department office and provide clerical services to the department head and other staff members. QUALIFICATIONS: Minimum Education Certification High school diploma or GED Special Knowledge Skills: Proficient skills in typing, word processing, and file maintenance. Knowledge of school district organization, operations, and administrative policies. Excellent communication and interpersonal skills. Basic math skills Minimum Experience Skills: Three years or more of advanced secretarial experience emphasizing public relations. Prefer prior experience in executive department of public school district. Pay Family: 003 Pay Grade: 07 Calendar: 226 Salary: $21.91 minimum hourly rate

Under moderate supervision, organize and manage the routine work activities of a central administrative department office and provide clerical support to a director or department head and other staff members. Education/Certification High school diploma or equivalent Experience Three years of clerical experience Special Knowledge/Skills * Proficient skills in keyboarding, data entry, word processing, and file maintenance * Ability to use software to develop spreadsheets and databases and do word processing * Ability to prioritize workflow to address the multiple needs of the supervisor or the department * Ability to multi-task numerous complex administrative activities * Basic math skills * Effective communication and interpersonal skills Major Responsibilities and Duties Records, Reports, and Correspondence * Prepare correspondence, forms, reports, manuals, and presentations for the department head and staff. * Compile, maintain, and file all reports, records, and other documents as required. Accounting * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations. * Order and maintain inventory of office supplies and program equipment. * Monitor and process personnel time records, including leave requests and reports, and submit per district procedures. Other * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for department staff. * Make meeting arrangements for department activities, including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to department staff. Budget and Inventory * Administer a departmental budget and ensure programs are cost-effective and funds are managed following district policy. * Monitor, maintain, and manage applicable departmental budgets for adherence to budgetary and purchasing procedures, appropriate expenditures, and timeliness. School/Organizational Climate * Promote a positive image that supports the vision and mission of the district. * Promotes an open, collegial environment among staff and develops positive staff morale. * Demonstrates sensitivity in dealing with staff, students, and community members from diverse cultural backgrounds. * Demonstrates effective interpersonal skills in dealing with the staff, school board, and community, anticipating, managing, and resolving conflict. * Provide outstanding customer service. Other * Attend professional growth activities to keep abreast of innovations related to the position. * Perform other duties as assigned. Supervisory Responsibilities: None Working Conditions: Tools/Equipment Used: Standard office equipment, including computers and peripherals. Posture: Frequent sitting; occasional bending/stooping, pushing/pulling, twisting, and lifting Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Work is performed in an office setting; may require occasional irregular and or prolonged hours; prolonged and irregular hours; occasional district, regional, and statewide travel; the workload is deadline driven; daily attendance and punctuality are essential functions of the job frequent contact with other district/campus employees. This document describes the general purpose and responsibilities assigned to the position. It is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Salary Information Status: Nonexempt Pay grade: CT05 Days/Months: 226/12 Terms: At-Will

Job Title: Administrative Assistant Athletic Dept. Reports to: Director of Athletics Dept./School: Curriculum & Instruction Dept./School: Central Administration Office Pay Grade: 5 Clerical/Paraprofessional Employee District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement. Primary Purpose: To manage and coordinate the functions and operations of the office of Athletics and provide support and assistance to all departments and campuses in the district. Qualifications: Education/Certification: High School Diploma Experience/Knowledge: Two years of Post-Secondary schooling or graduation from recognized school of secretarial skills and five years job experience as a secretary. Considerable knowledge of principles of office management; Considerable knowledge of departmental rules, regulations, Procedures and functions; ability to work under pressure and meet constant deadlines. Proficient in use of office equipment, including word processor, computer, calculator and computer software programs. Skills in business-letter preparation and report-writing. Effective oral and written communication skills. Effective leadership skills. Exemplary interpersonal skills. Demonstrated commitment to professional growth. Major Responsibilities and Duties: * Prepare correspondence, forms, reports, manuals, and presentations for the director as needed. * Compile, maintain, and file all reports, records, and other documents as required. * Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorization. * Order and maintain inventory of office supplies and program * Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures. * Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. * Maintain a schedule of appointments and make travel arrangements for department staff. * Keep current with athletic schedule and the ticketing software/ update games on software. * Keep current with game worker assignments for all games. * Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. * Receive, sort, and distribute mail and other documents to department staff. * Maintain confidentiality of information. * Follow district safety protocols and emergency procedures. * Perform any other assignments as directed by the Program Executive Director. WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress POSITION WORKING DAYS: 226 Days

Job Description We are hiring immediately for a full time and part time ADMIN ASSISTANT position. Note: online applications accepted only. Schedule: Full time & part time; Monday - Friday & some weekends. More details upon interview. Requirement: Prior administrative computer experience is required. Pay Range: $15.00 per hour to $16.00 per hour. We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1493867. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today! Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: Answer telephones and direct inquiries in a professional and client centric manner. Maintain confidential personnel files. Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. Assist with staffing, including finding staff when employees call out on short notice. Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. Enter weekly cash sales and meal counts using computer. Perform daily bank deposit reconciliation. Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. Perform monthly vendor statement reconciliation. Prepare monthly state claim form for reimbursement. Assist in preparation of end of month financial reports. Attend in-service and/or safety meetings as required. Maintain clean and safe work environment; ability to perform job safely. Performs other duties as assigned. The Benefits We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits: Opportunities for Training and Development Retirement Plan Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program In addition, full-time positions also offer the following benefits to associates: Medical Dental Vision Life Insurance/AD Disability Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ********************************************************************************************** Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year. Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Chartwells Higher Ed maintains a drug-free workplace.

Administrative Assistant Job Scope Join our team as an Administrative Assistant, where your organizational skills and attention to detail will be instrumental in supporting the smooth functioning of our office. As an Administrative Assistant, you will play a crucial role in managing day-to-day administrative tasks, facilitating effective communication and contributing to the overall efficiency of our workplace. This position is an excellent opportunity for an organized and proactive individual who thrives in a dynamic and collaborative environment. Responsibilities: Maintain a well-organized and tidy office environment, including ordering and managing supplies. Coordinate office logistics and ensure equipment is in working order. Serve as the first point of contact for visitors, clients, and employees. Client management: Answering phones, directing calls, and sending emails on behalf of employees and managers. Manage and coordinate schedules, appointments, and meetings for team members. Arrange travel plans and accommodations as needed. Create, format, and edit documents, presentations, and reports. Assist with the preparation and distribution of internal and external communications. Perform accurate data entry into various systems and databases. Maintain organized and up-to-date records, files, and documentation. Arrange and prepare materials for meetings, including taking and distributing meeting minutes. Coordinate logistical details for internal and external meetings. Provide general administrative support to team members and managers. Assist in special projects and tasks as assigned. Coordinate travel arrangements, including booking flights, hotels, and transportation. Issue Purchase orders, receiving invoices, closing - processing invoices for accounts payable-accounts receivable. Prepare travel itineraries and ensure travel compliance. Assist in the preparation and submission of expense reports. Ensure accuracy and compliance with company policies. Coordinate visitor access and manage logistics for events and conferences. Assist in planning and executing company events. Clerical duties: Typing, photocopying, printing, scanning, and assisting in processing work orders. Correspondence: Producing and distributing memos, letters, faxes, and forms. General Reports: Open purchase orders reports - billing reports etc. Update the Accounts receivable dashboard. In-house branch HR duties, onboarding, and other duties as assigned. Requirements Proven experience as an administrative assistant or in a similar role. * High school diploma or equivalent; additional education or certification in office administration is a plus. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Strong organizational and multitasking abilities. * Excellent written and verbal communication skills. * Comfortable learning and using new software and office equipment. * Ability to handle sensitive information with confidentiality and professionalism. * Experience in lighting and electrical a plus As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Duties and Responsibilities: Accurately identify, record and order technician and parts requests. Provide support by researching and identifying parts that technicians are unable to identify. Monitor orders to anticipate late deliveries and escalate deficiencies to the manager.

Campus Administration/Curriculum Assistant Date Available: 04/21/2025 REPORTS TO: Campus Principal APPLICATION DEADLINE: Open Until Filled LENGTH OF WORK YEAR: 212 days DATE REVISED 06/19/2019 WAGE/HOUR STATUS: Exempt SALARY RANGE: $68,010 Minimum $95,873 Maximum PAY GRADE: NTP PRIMARY PURPOSE: The role of the Curriculum Assistant is to implement and support all activities that address teacher acquisition of district curriculum designs and special funded programs appropriate to student needs. QUALIFICATIONS: Education/Certification: TEA certification requirements Certified classroom teacher Mid-Management or Principal certificate required Special Knowledge/Skills: Knowledgeable of instructional curriculum instructional strategies and practices. Experience: Three years of classroom teacher experience required MAJOR RESPONSIBILITIES AND DUTIES: Assist in implementing State Bilingual, Title I Regular, Title I Migrant and special funded programs. Provide technical assistance and program direction to all personnel involved in the implementation of the district's core curriculum and all supplemental programs. Knowledgeable of the Special Population configuration in every classroom. Assist in identifying and maintaining audible data on students being served. Will be responsible for reviewing and compiling all federal monthly reports and PEIMS reports. Establish and maintain a clear, free and open channel of communication between campus principal and teachers. Assist in implementing an on-going sequence of observations, conferences, team teaching, model teaching and demonstration teaching to facilitate the needs of teachers and students. Assist in identifying curricular problems and to inform the campus principal of such problems. Under the direction of the campus principal, confers with the teachers about teaching/instructional concerns. Assists teachers in developing appropriate instructional strategies, adapting new teaching techniques to individual classroom situations and effective classroom management. Utilizes all current assessment data to improve the delivery of instruction in the classroom. Provide timely and effective oral and written communication with principals, teachers, staff, parents, and The community. Assist in the supervision of students as it relates to after school programs, tutorials, and extracurricular events. Inputs student information for evaluations. Provides staff development/training for new programs and for test administration. Attend all district required test administration training to ensure that proper testing procedures are implemented. Schedule and conduct training sessions for campus test administrators. Encourages planning for improvement based on student test results. Performs all duties in a safe manner to avoid injury to oneself and/or to others. Performs other related duties as assigned. SUPERVISORY RESPONSIBILITIES: Supervise staff as assigned WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors: Maintain emotional control under stress; frequent standing, stooping, bending, pulling and pushing; move small stacks of textbooks, media equipment, desks, and other classroom equipment; occasional district and state-wide travel; prolonged and irregular hours FUNDING: Program: __________________________________________________________ Percent: ____________% Program: __________________________________________________________ Percent: ____________% In compliance with federal program guidelines outlined in OMB-Circular A-87 Office of Management and Budget all staff who is split funded or often is referred as employees that work on multiple activities or cost objectives are required to work on Time and Effort as per OMB Circular A-87 attachment B, section 8, h. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Nondiscrimination Statement Edinburg CISD does not discriminate on the basis of race, color, national origin, sex, disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Mark Micallef, *******************, Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, *********************** , Director of Student & Social Services, 411 N. 8thAvenue, Edinburg, TX 78539, **************. Edinburg CISD no discrimina por motivos de raza, color, origen nacional, sexo, discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las políticas de no discriminación: Title IX issues: Mark Micallef, *******************, Director of Personnel/Legal Issues, ADA/504 issues: Sofia Hinojosa, *********************** , Director of Student & Social Services, 411 N. 8th Avenue, Edinburg, TX 78539, **************.

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities. Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment. What we offer: * Health, Life, Dental and Vision Insurance * Employee Assistant Program * Flex Spending (FSA) (Cafeteria Plan) and HSA * 401(k) Plan - Matching up to 3% * Employee Stock Purchase Plan * Profit Sharing Plan * Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave * Paid Holidays * Tuition Reimbursement * Annual Discretionary Bonus * Employer Paid Life Insurance * Gym membership reimbursement Administrative Assistant The Administrative Assistant is responsible for initiating, conducting, and coordinating the clerical and administrative functions required for the effective operation of an office. He/she will assist other branch personnel including key managers in a variety of administrative roles. Job Responsibilities * Responsible for office reception functions including greeting customers, vendors, and associates * Complete the setup, scheduling, invoicing and collections of new jobs/projects * Conduct billing, receivable, and payable functions as assigned * Provide general administrative support for managers and staff * Work with Customers and Inner Office Staff to keep projects moving forward * Responsible for data and budget entry * Manage job billings * Provide customers with invoices and required backup paperwork following the customer's billing requirements (Email, fax, upload to websites, etc.) * Create, type, and distribute internal and external correspondence * Update collection notes in the Past Due Memos section of WebApps and Astea * Meet regularly with the Office Manager to review collection accounts and provide updates * Schedule and dispatch technicians, equipment, or service vehicles to appropriate locations according to customer requests, specifications, or needs, using radios or telephones. * Relay work orders, messages, and information to or from technicians, supervisors, and field inspectors using telephones. * Act as national accounts coordinator for the Inspection department and is responsible for retrieving work orders off of various websites and distributing to the corresponding department contacts * Upload Inspection reports to various websites * Send out, receive and file Inspection reports * Maintain various types of records including job files * Assist in completing special reporting and licensing requirements * Assist in compiling contracts, proposals, and job packets * Complete special projects as required * Accomplish responsibilities as required using business software as approved by WSFP * Offer suggestions and solutions on improving efficiency of general office procedures * Other duties as assigned Job Qualifications * Good computer skills with working knowledge of business software applications * Background in basic secretarial skills is preferred * 1-2 years basic office experience desired * Excellent written and verbal communication skills * Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates * Ability to pass a pre-employment drug screen test and background check All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran. VEVRAA Federal Contractor Accessibility: If you need help accessing this page, please contact: Phone: ************** Email:

SERVPRO Team Moreno is one of the largest SERVPROs in South Texas and has grown from one location in 2018 to 5 locations today across RGV. We are a full turnkey provider for our customers doing everything from Water and Fire Emergency Services, Moving and Storage of Contents, and Textile Cleaning all the way to Reconstruction. Our Franchise is seeking someone who is comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Are you highly dependable and super-excited about routinely exceeding expectations? Then you may be our perfect hero ! Responsibilities: The successful Financial Office Assistant combines excellent analytical skills to support the day-to-day accounting of operations, month-end close, and quarterly reporting as follows: Assist the CEO with the day to day activities in AR & AP. Perform analysis and record necessary journal entries in areas including but not limited to payroll, fixed assets, accounts payable, accounts receivable, and revenue recognition. Create Job Costing worksheets. Review/track job margins. Maintain files and documentation thoroughly and accurately. Update and develop process documentation of assigned tasks. Proactively exhibit accountability for his/her areas of responsibility and pursue process improvement. Support the quarterly and annual audit/ Tax processes. Resolve accounting issues and conduct research on technical matters as necessary. Assist with financial preparation and analysis for senior management. Assist with other accounting functions as needed to support growth initiatives. What's Essential: Bilingual in English and Spanish in a plus 3-6 years of relevant accounting experience Bachelor's degree in accounting is a plus Experience with accounting software (QuickBooks) Must be able to work independently and meet deadlines. Advanced Excel skills (pivot tables, v-lookups, etc.) Strong problem-solving and analytical skills. Driven, efficient, and self-motivated. High attention to detail Strong organization and communication skills Compensation: $16.00 - $18.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.