Administrative assistant jobs in McKinney, TX - 863 jobs

For the past 80+ years, M&D has led the aftermarket in remanufacturing innovation to address technological advancements and changing customer needs. In the past few decades, we have expanded beyond our remanufacturing roots to develop close (and sometimes exclusive) partnerships with the world's leading OEMs and manufacturers. Those partnerships with key suppliers like Bosch, Garrett, Federal Mogul, Cummins, Stanadyne, Holset, BorgWarner, Delphi, Yanmar, Mitsubishi, Denso and others have been critical in honing our remanufacturing capabilities and expanding our parts offering to include new, no core options in fuel injectors and fuel pumps, diesel engine cylinder heads, blocks, crankshafts and connecting rods. M&D also stocks a complete assortment of turbos (new and remanufactured), inframe overhaul kits, filtration and aftertreatment parts including DPFs, DOCs, EGRs, sensors and other engine parts. Our strong remanufacturing roots combined with our 41 branch locations, a nationwide outside sales team of 25 and our close OEM & Manufacturer partnerships make us unique in the industry - no one understands diesel engine failure analysis and parts better than M&D. WE FUEL UPTIME. Position Summary The Executive Assistant supports the CEO with day-to-day administrative and operational tasks. This role requires strong organization, attention to detail, sound judgment, and the ability to handle confidential information in a fast-paced environment. The Executive Assistant will also support other members of the leadership team as needed. Location Fully on-site - Southlake, TX corporate office. Candidates must be able to work in-office 5 days per week. Responsibilities Provide administrative support to the CEO, including calendar management and handling confidential communications Coordinate travel arrangements and prepare materials for travel-related meetings Prepare and edit correspondence, presentations, reports, and other materials Schedule and coordinate in-person, virtual, and off-site meetings and events, including agendas, logistics, and follow-up Maintain electronic and paper filing systems Process expense reports, invoices, and related paperwork Coordinate vendor, customer, and employee gifts and holiday communications Manage branded clothing orders, inventory, and vendor coordination Coordinate office furniture quotes, orders, and related logistics Manage office supply ordering and inventory for corporate offices Provide administrative support for special projects as needed Perform occasional errands and other logistical tasks as needed Perform other duties as assigned Requirements Bachelor's degree or equivalent experience preferred Minimum of 5 years of experience supporting senior-level executives Experience in a fast-paced environment Strong proficiency in Microsoft Office Suite Excellent written and verbal communication skills Exceptional time-management, prioritization, and organizational abilities Ability to multitask, anticipate executive needs, and work independently Strong problem-solving skills and attention to detail High level of professionalism, confidentiality and discretion Strong interpersonal and relationship-building skills Current valid driver's license Successful completion of pre-employment background, credit check and drug screening Fosters good coworker citizenship and contributes to a positive work environment Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. Prolonged periods of sitting at a desk Prolonged periods of working on a computer Prolonged periods of standing Ability to repeat motions Ability to reach at, above, or below shoulder level Ability to bend, kneel, and climb Ability to lift and carry to 15 lbs. Office environment Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. M&D provides equal employment opportunity to all qualified applicants and employees without regard to race, color, sex, religion, national origin, age, sexual orientation, gender identity, marital status, familial status, disability, military status, and genetic information.

Job Title: Executive Administrative Assistant Department: Executive Support / Administration Employment Type: Full-Time, In-Office We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership - specifically reporting to the EVP of Sales and the Chief Marketing Officer - and manage a wide range of administrative and operational responsibilities across the organization. This role plays a vital part in driving efficiency, ensuring timely coordination of information and activities, and providing high-level executive support. The ideal candidate is dependable, detail-oriented, and thrives in a fast-paced, collaborative environment. Key Responsibilities Executive Support Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and communication support Prepare reports, presentations, agendas, and meeting materials Handle confidential information with discretion and professionalism Prepare and submit expense reports and manage reimbursements Administrative & Operational Support Coordinate documentation, approvals, and internal workflows across departments Manage electronic signatures, document routing, and record organization Maintain organized digital and physical filing systems Assist with internal reporting, tracking, and process documentation Manage travel bookings and itineraries using Concur Cross-Functional Coordination Support recurring meetings by preparing materials, scheduling participants, and tracking follow-ups Serve as a point of contact between executives and internal/external stakeholders Assist teams with administrative needs related to projects, initiatives, and operational priorities Office & Communication Management Answer and route incoming calls and inquiries appropriately Coordinate logistics for internal and external meetings or events Assist with onboarding coordination and internal communications as needed Remain mobile and available to run occasional business-related errands as needed Qualifications Minimum of 10 years in an executive administrative, office management, or multi-functional support role Proven ability to support senior leaders with professionalism and efficiency Exceptional organizational, time-management, and problem-solving skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration and document management tools a plus Proficiency using AI productivity tools such as ChatGPT and/or Microsoft Copilot Strong written and verbal communication skills Ability to maintain confidentiality and handle sensitive information with discretion Must be comfortable working in a dynamic environment and handling occasional offsite or errand-related tasks Salary and Benefits Compensation: $36-$39 per hour When you join the company, you can expect a comprehensive benefits package, including competitive medical, dental, and vision insurance plans, supplemental insurance offerings, a 401(k) with company match up to 6%, employee assistance programs, parental leave, and more. Blueprint / Organizational Competencies All those joining PrimeSource Brands are expected to strive to live our Blueprint to fulfill our organizational “why” - to build our tomorrow, today. Key competencies include: Care - Leads with care; genuinely invested in the success and well-being of others Winning Together - Builds collaborative and positive relationships to win in the marketplace Working Hard - Shows consistent commitment, reliability, and accountability Working Smart - Uses time and resources wisely, always seeking better ways to work Working Fast - Adapts quickly, embraces change, and moves efficiently to deliver results Working Conditions This is a full-time, in-office position based in Irving, TX May require sitting or standing for extended periods, use of standard office equipment, and occasional lifting of materials up to 20 lbs Regular working hours are Monday through Friday, with occasional flexibility required to support executive needs May require occasional local travel or offsite errands Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform essential functions. EEO / Disability Accommodation Statement PrimeSource Building Products, Inc. is an Equal Opportunity Employer and is committed to providing equal employment opportunity without regard to race, gender, religion, age, color, national origin, disability, sexual orientation, genetic information, or any other protected status. PrimeSource Building Products, Inc. welcomes and encourages applications from individuals with disabilities and will reasonably accommodate their needs throughout the hiring and employment process.

Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Gulla CPA is a rapidly growing CPA and advisory firm dedicated to delivering exceptional client service. We are looking for an Administrative Assistant professional who will serve as the first point of contact for clients, visitors, and callers. This role is essential to maintaining the smooth operation of the office and ensuring every client interaction reflects the professionalism and service standards of Gulla CPA. Role Summary The Administrative Assistant ensures that every client, visitor, and caller receives friendly, prompt, and professional support. This position supports daily office operations, assists with administrative tasks, and helps the team stay organized during a period of rapid company growth. Key Responsibilities 1. Client and Visitor Interaction Answer incoming phone calls promptly and professionally, directing them to the appropriate team members Greet clients and visitors warmly upon arrival and ensure they feel welcomed Manage client check-ins and assist with meeting coordination and logistics Represent Gulla CPA with a positive, professional, and service-oriented attitude 2. Administrative Support and Daily Operations Perform daily administrative tasks including scanning, copying, filing, and organizing documents Handle all incoming and outgoing mail, packages, and deliveries Support scheduling, appointment coordination, and meeting preparation as needed Maintain office supplies, ensuring the workspace is well-stocked, organized, and operating smoothly 3. Communication and Coordination Act as a primary communication link between clients and staff Record accurate messages and deliver them promptly to the appropriate team members Assist the Super Admin and Operations team with document collection and basic client coordination Maintain strict confidentiality and professionalism when handling sensitive or private information Qualifications Previous experience in an administrative, front desk, or customer-facing role Strong communication and interpersonal skills Professional, friendly, and polished demeanor Ability to multitask, prioritize, and stay organized in a fast-paced environment Basic computer skills, including proficiency with email, calendars, and office software Dependable, punctual, and committed to high-quality client service What We're Looking For Someone who enjoys helping people and creating a welcoming environment A professional who can represent the brand well, whether answering phones, greeting clients, or supporting the team A reliable team member who keeps the office running smoothly Someone who thrives in a growing company and is ready to support day-to-day operations What We Offer A role where your work makes a real impact on the success of the firm A collaborative culture that values reliability, initiative, and growth Competitive compensation based on experience PTO, holidays, 401(k), and health insurance for full-time employees A chance to grow alongside a firm that's scaling nationally Who We Are at Gulla CPAs & Advisors Since 2019, Gulla CPA has grown from a humble local firm to a trusted financial partner serving business owners across the U.S. and internationally. Our Mission: To empower business owners with financial clarity and proactive strategies so they can take control of their financial journey. We're a dynamic CPA and advisory firm offering: Accounting Tax Compliance Tax Advisory & Consulting Fractional CFO Services Ready to be the person who keeps everything running smoothly? Apply today and help us build something extraordinary.

We are seeking a highly organized and proactive Administrative Assistant to support a Sales and Marketing team. This role plays a key part in keeping day-to-day operations running smoothly by providing administrative, reporting, and coordination support. The ideal candidate is detail-oriented, comfortable juggling multiple priorities, and confident using the Microsoft Office Suite to create polished, accurate materials. Key Responsibilities Provide administrative support to Sales and Marketing leadership and teams Prepare, format, and maintain documents, presentations, reports, and spreadsheets Assist with sales reports, forecasts, and tracking tools Coordinate meetings, calendars, and travel as needed Support marketing initiatives by organizing materials, tracking timelines, and assisting with campaign execution Manage internal and external communications, including emails and document distribution Maintain organized digital and physical filing systems Handle ad hoc administrative projects to support business needs Qualifications & Skills 5+ years of experience in an administrative or support role, preferably supporting Sales or Marketing teams in CPG or Food Industry Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Excellent organizational and time-management skills Strong written and verbal communication abilities High attention to detail and accuracy Ability to manage multiple tasks and meet deadlines in a fast-paced environment Professional, dependable, and collaborative mindset Preferred (Nice to Have) Experience supporting Sales, Marketing, or Commercial teams Familiarity with CRM systems (Salesforce, HubSpot, etc.) Experience preparing customer-facing materials or presentations

Ideal Partners Staffing is seeking a highly organized Administrative Assistant to support a Director at a growing manufacturing facility in Irving TX. This role is onsite Monday-Friday 8am to 5pm and offers excellent benefits. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Administrative Assistant Responsibilities Handle and coordinate active calendars as well as coordinate travel Schedule and confirm meetings to include sending out agendas and offering follow-ups Ensure file organization based on office protocol Prepare presentations, documents and reports for internal and external meetings Provide ad hoc support around office as needed Qualifications Excel, PowerPoint Google Workspace required Strong technical abilities and exposure to ERP required Excellent verbal and wrritten communication required

Exciting opportunity for a bilingual Executive Assistant to support the executive team at one of Dallas' most prestigious private membership clubs as it launches in the Metroplex. This is an opportunity to immerse yourself in an exclusive venue with brand name recognition where finance, technology, and cultural programs converge, setting the stage for next-generation wellness and refined social engagements. We're in search of a seasoned professional who thrives in dynamic environments and excels in supporting top-tier executive teams. Here's what they're looking for: Minimum of 5 years' experience supporting senior executives in high-demand sectors like luxury hospitality or finance. Bilingual fluency in English and Spanish (spoken and written). Highly organized, proactive, and self-igniting, with the ability to anticipate needs and operate independently. Polished and discreet, with exceptional emotional intelligence and confidence when engaging with high-profile individuals and stakeholders. Exceptional written and verbal communication skills with strong attention to detail. Comfort in navigating ambiguity, confidential matters, and evolving priorities with composure and professionalism. What's in it for you? Competitive compensation, the chance to work in a highly visible, high-impact role, and become part of an exciting launch happening in Dallas! If you're an organized and proactive professional eager to make an impact, we'd love to start a conversation with you. Apply now to join us as we redefine luxury and excellence. We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

The HT Group is seeking a part-time Office Administrative Assistant to support front desk reception, office coordination, and general administrative tasks. Responsibilities include assisting with onboarding, vendor management, payroll support, financial reporting, and AP/AR, as well as serving as backup for payroll and billing. This is a part-time contract position expected to last at least 6 months, requiring approximately 20 hours per week. The schedule is flexible. The hourly pay range is $20-$24, and our client's office is located in the Dallas, Texas area. Responsibilities: Handle payroll data entry and employee hour verification Update the production tracking system with project labor hour allocations Work with internal team members to draft, review, and send monthly customer invoices Code, review, and process supplier invoices for payment Assist with ordering shop and office supplies as needed Communicate with vendors, customers, and internal staff regarding administrative or billing questions Maintain organized digital and physical records Qualifications: Bilingual (English and Spanish) 1 year of specialized administrative work experience supporting similar key primary responsibilities and/or equivalent degree in business or related field Excellent written, verbal, and interpersonal communication skills Proficient experience with Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) Familiarity with construction terminology, practices, materials, means, methods and techniques, preferred Familiarity with timekeeping, payroll, or ERP/production tracking systems ** If you meet the above requirements, please submit your resume over for immediate consideration. ** #SETX

Pay Range: $23.00-25.00/hour Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Job Description: Administrative Assistant Provide clerical and administrative support for ABC District. Responsibilities include: Invoice processing Create and maintain files, records and reports Purchase card reconciliation Timekeeping for various employees Maintain vehicle records Interact with all levels of employees Work with a minimum of detail supervision and guidance Handle administrative duties of a confidential nature Order and maintain office supplies Maintain group files and pertinent records Gather, compile and summarize various requests for information or special projects as required Must have good customer service and communication skills Make DIS/WMISService/Arealights corrections Damage claims Experience with Microsoft office products (word, excel, PowerPoint, etc.) Be on call rotation Note: Performs all essential aspects and functions of the job as well as any other specific job requirements. This candidate will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. They may be required to report for work during adverse weather conditions. Location: Pantego Tx 76013 Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Pay Range: $23.00- $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.

Title: Executive Assistant Job Level: Individual Contributor Employment Status: Exempt Primary Location: Dallas At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms. We are: Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. Position Summary: Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate will be proactive, resourceful, and able to adapt to the evolving needs of our executives and organization. Key Responsibilities Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed. Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.) Review and approve expense reimbursement requests through tools such as Navan. Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies. Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc. Manage office invoices, ensuring timely payments and record-keeping. Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates Oversee corporate logistics accounts such as Uber Business Collaborate with cross-functional teams to ensure company objectives and goals are achieved Basic Qualifications Associate's or bachelor's degree in Communications, Business Administration, or a related field. 2+ years of experience as an executive assistant or administrative assistant. Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.). Excellent verbal and written communication skills. Able to adapt swiftly and effectively to changing workloads and day-to-day tasks. Preferred Qualifications Prior experience handling office management functions. Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship. Essential Skills: Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs. Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners. Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments. Accountability: Takes ownership of assigned tasks and follows through with minimal supervision. Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation. Time Management: Manages time effectively to meet performance expectations and service levels. Integrity: Adheres to company policies, safety protocols, and professional ethics always. Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations. Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance. Security Compliance: Maintains awareness of data center physical and logical security expectations. Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings. Physical Requirements: Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this and/or assign tasks for the employee to perform, as the company may deem appropriate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

A nonprofit organization is seeking an Executive Assistant to support with daily organizational operations. The ideal candidate is detail-oriented, adaptable, and highly professional. Working cross-functionally, the new hire will support efficient operations by managing scheduling, communications, and administrative workflows while maintaining accuracy, discretion, and consistent follow-through. Salary + Additional Benefits: $100,000-$110,000 Excellent health, dental & vision insurance with company coverage options of 100% 25 Days PTO 401(k) with match Hybrid - Must be able to work in Dallas, TX 2-3 days per week Charitable Gift Matching Program Location: Dallas, TX (Hybrid) Type of Position: Direct Hire Responsibilities: Provide calendar management and scheduling support for internal and external meetings. Support with booking travel, which includes but is not limited to flights, ground transportation, and hotels. Support with registration and logistics for conferences and events. Act as a point of contact among senior leadership, team members, clients, and other external partners. Prep Executive Director for meetings with research, dossiers and in-the-news information about attendees, organizations, and need-to-know context from CRM. Participate in meetings and coordinate and execute follow up to ensure that each meeting is productive and professional. Manage all contacts for Executive Director and develop workflows in CRM. Innovate and take initiative on relationship building, stewardship, and thoughtful outreach to partners, MPs, donors, and friends of the nonprofit organization (correspondence, gifts, timely calls). Provide ad hoc executive support, including creating DocuSigns, editing documents with notes or feedback, adding contacts from networking or vendor engagement to the CRM, staying in touch about calendar changes or updates, printing materials, and organizing files. Identify opportunities for process improvements and implement solutions to enhance team efficiency. Plan and execute virtual and in-person team events to ensure the Executive Director stays engaged in a personal way across the organization. Support with visiting team members in their home states during travel and organizing for team members to attend events and conferences with the Executive Director. Ensure the Executive Director has branded collateral to represent the organization at events. Help the team feel informed, appreciated and connected by managing internal communications, organizing birthday wishes from the leader, finding ways to support during good times and hard times, and promoting team engagement. Requirements: 5+ years of Executive Assistant experience required Bachelor's degree preferred but not required Detail-oriented with a proactive mindset, consistently driving process optimization, system adoption, and fostering operational excellence through rigorous attention Exceptional organizational and time-management skills with the ability to prioritize tasks and meet deadlines Strong written and verbal communication skills, including professional email and document drafting High level of discretion and confidentiality in handling sensitive information Demonstrated ability to work both independently and collaboratively in a fast-paced environment while navigating shifting priorities Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint) Familiarity with virtual collaboration and project management tools like Google Workspace, Slack, CRM Systems, and Asana preferred Interest in nonprofit, philanthropic, or mission-driven organizations

Denton Community Focus Location: Denton, TX Full-Time | In-Person | High Visibility | High Impact We're looking for a highly organized, socially confident individual to serve as the right hand to the CEO of a multi-brand automotive group with a major presence in Denton. This is more than an assistant role-it's part personal assistant, part chief-of-staff, and part community ambassador. About the Role: The ideal candidate already calls Denton home and knows the community well-someone who can represent the business with local leaders, coordinate employee events, and make sure the CEO's world runs seamlessly. What You'll Do: • Manage calendars, appointments, travel, and daily priorities for the CEO • Plan and execute employee events, celebrations, and team-building activities • Act as a connector with Denton community leaders, organizations, and local events • Support marketing and community outreach initiatives • Anticipate needs, streamline operations, and ensure follow-through on key tasks Who You Are: • Based in Denton (or nearby) and well-connected in the community • Polished, personable, and comfortable engaging with executives, employees, and civic leaders • A proactive self-starter who thrives in a fast-paced environment • Strong organizational and planning skills, with creative problem-solving abilities • Experience in sales, marketing, event planning, or public relations is a plus Why This Role? • A unique opportunity to grow alongside a respected local business • A role you can shape around your strengths-limitless growth potential • Competitive compensation, benefits, and direct access to top leadership • A chance to help build a brand that's deeply tied to Denton's community and values. If you live in Denton and love being at the center of people, events, and ideas, we'd love to talk. Apply today!

Job DescriptionWe are seeking a highly organized and proactive Executive/Personal Assistant in Highland Village, TX to directly support a CEO across their portfolio of 5-6 businesses. This dynamic role requires someone who thrives in a fast-paced environment, is comfortable juggling multiple priorities, and takes pride in being the go-to person who keeps everything running smoothly. You'll manage day-to-day operations, coordinate complex calendars, and serve as the gatekeeper for all events and commitments. Proficiency in Google Workspace is essential, as is a willingness to handle everything from event planning and light accounting to running errands and stocking supplies. No task is too small-this role is for someone who's all in and ready to make a big impact.Requirements: Minimum 2+ years as an Executive Assistant or Personal Assistant role Proficiency in Google Workspace CRM software experience is a plus Hours: Monday - Friday 9:00 AM-5:00 PM, must have open availability in evenings and weekends as needed for events and some travel etc.Benefits: 10 days PTO and 6 paid holidays Opportunity for bonuses Professional growth Compensation: $50,000 - $60,000 Annually For immediate consideration, apply now!DG651390822 #ZR

supports the Production department by performing daily production input. Enter all daily production data into SAGE X3 ERP system and Production Schedule. Stage components and bulk to Work Orders. Systematically perform returns for Work Orders. Close and reconcile all production Work Orders. Verify all Work Orders are within 5% of costing. Identify issues and document if over 5%. Assist Production Supervisors in correcting any problem Work Orders. Train Leads on paperwork and review errors found. Order production / office supplies. Request POs and verify they are received in the system. Print Work Orders. Submit payroll for temporary employees. Performs all other duties as required by Production Management. These job responsibilities can change over time. Qualifications Technical Skills Required Strong computer skills. Strong attention to detail. Bilingual (Spanish & English) preferred. Good math skills. Experience Required High School Diploma or GED. Previous production or manufacturing experience preferred. Physical Requirements Regularly sit, stand, and walk for extended periods of time. Ability to sit, balance, climb, stand, bend, squat, squeeze, kneel, turn, crouch, stoop repeatedly. Physically able to lift 25 pounds. Frequent exposure to varying temperatures, loud noises, heavy machinery, fumes, airborne particles, moving mechanical parts, electrical, chemicals, and vibrations. Frequent use of computer screen. Must be able to discern differences in colors and shades. Exposure to repetitive motions (making substantial movements/motions of the wrists, hands, and/or fingers).

Job DescriptionDescription: The Design & Administrative Assistant supports FID's Build-to-Rent (BTR) and single-family rental development portfolio by providing administrative, design coordination, and purchasing support throughout the development and construction lifecycle. This role plays a critical part in ensuring design standards, finish selections, documentation, and vendor coordination are executed accurately and efficiently across multiple communities. Requirements: Key Responsibilities · Design & Development Support: Support model home aesthetic coordination Prepare design binders, presentations, and digital files · Purchasing & Vendor Coordination: Assist with purchase orders, pricing sheets, and vendor documentation Track quotes, lead times, selections, and order statuses Coordinate with vendors, suppliers, and internal teams Maintain records for invoices, warranties, and design-related contracts · Administrative & Office Support: Provide administrative support to design and development leadership Maintain schedules, calendars, and design-related deadlines Coordinate meetings, agendas, and follow-ups Prepare reports, spreadsheets, and trackers Maintain organized digital and physical filing systems Qualifications · Required: 2+ years of administrative, design support, construction, or real estate experience Strong organizational skills with exceptional attention to detail Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) Ability to manage multiple priorities in a fast-paced environment · Preferred: Experience with single-family, BTR, or residential development Familiarity with finish schedules, plan sets, or design documentation Experience with purchasing or vendor coordination Exposure to construction or project management software Bilingual in English and Spanish (written and verbal) Why Join FID FID offers the opportunity to be part of a growing real estate development platform focused on high-quality single-family rental communities. This role provides exposure to the full development lifecycle and the chance to grow within a collaborative, detail-driven team.

Need a dependable individual to help with Data Entry for contracting company: LOCAL RESIDENCY REQUIRED.. This is NOT a remote position, you must be able to come in to our office. Must have basic computer skills Familiar with Microsoft Office Be Very organized -- detail-oriented Bilingual is helpful Dispatch experience is a plus for this position. This is a part time position that will average about 30 hrs per week.. $16.00 per hour. Must have a clean criminal record.. no felonies in the past 10 years no misdemeanors in the past 5 years. If interested, send us your resume so that we can set up an interview... Principals only. Recruiters, please don't contact this job poster. do NOT contact us with unsolicited services or offers

Busy solo entrepreneur is seeking a research and data entry specialist to download and populate research into an Applicant Tracking System (Crelate). Role: Initially take projects assigned and work with software applications provided to discover company names, employee names and contact information (phone, emails). Up load this information into an Applicant Tracking System and/or Google spreadsheet (Gsheet). Requirements: Excellent English skills (verbal and written) Macintosh experience Gmail experience Gsheet spreadsheet experience Google search experience Data entry Key skills: Keen attention to details Ability to manage multiple projects at the same time Be available for videoconference meetings with advance notice, typically in the Pacific Time Zone (GMT -8) This is a trial project that could lead to a longer term relationship over time.

We are excited to partner with our client, the leading full-service provider of precooling equipment, facilities and services. This role will be located in their Pleasanton, CA office! They are looking to add an amazing Part-Time Accounting & Administrative Support team member! This individual will assist with accounts receivable and general office administration. ESSENTIAL DUTIES AND RESPONSIBLITIES include the following as well as other duties and responsibilities that may be assigned: Accounts Receivable Lists incoming checks and posts to appropriate accounts; Distributes invoices and logs information; Responsible for daily/weekly/monthly invoicing; Handles billing to our various operating companies; Processes service call returns and applies the return to the appropriate invoice; Back up on service call billing; Helps with collections; Provides support to Accounts Receivable Specialist; Ad hoc projects as presented. General Office Answer phones/sort mail/list checks/run through deposit machine/order office supplies/coordinate office machine maintenance Background And Experience Available Monday thru Friday (Five days) in office. Up to 30 hours per week - hours are flexible! Some Excel experience preferred; Must be detail oriented Strong ability to multitask effectively

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Administrative Assistant, Accounting Payable and Receivable Company: RDE Capital Group LLC / RDE Maintenance Services Reports To: Company Accountant & HR Manager Location: DallasFort Worth (On-site/Hybrid) Type: Full Time Position Overview RDE Capital Group, LLC, a leading commercial real estate brokerage based in Dallas, is seeking a motivated, detail oriented Administrative Assistant, Accounting Payable and Receivable to join our dynamic team. This role provides administrative and bookkeeping support while maintaining strong communication with investors, owners, and internal leadership. Key Responsibilities 1. Bookkeeping and Financial Support Perform daily bookkeeping tasks, including tracking transactions, reconciling records, and supporting basic accounting functions. 2. Investor and Owner Reporting Prepare, review, and submit Investor and Owner Monthly Reports for approval, ensuring accuracy, completeness, and timely submission. 3. Report Distribution and Follow Up Distribute approved Investor and Owner Monthly Reports and follow up as needed to confirm receipt and address basic inquiries. 4. Payment Processing Receive, verify, and accurately enter payments into the Property Management System, maintaining organized and up to date financial records. 5. Records Management and Confidentiality Organize, maintain, and update digital files and databases while strictly adhering to confidentiality and data protection standards. 6. Administrative and Communication Support Manage incoming phone calls and emails in alignment with Regional Manager guidelines and provide general administrative support as assigned by the Broker or Regional Manager. Qualifications Required High school diploma required; associate degree or coursework in bookkeeping preferred Bilingual proficiency in English and Spanish (written and verbal), required Minimum 3 to 5 years of administrative assistance experience with bookkeeping, required Proficient in Microsoft Office and general computer applications Experience with property management software (such as AppFolio or similar systems) Strong written and verbal communication skills Ability to adapt to changing priorities and shifting demands High level of attention to detail and accuracy Strong data entry skills Working knowledge of standard office equipment Schedule: Monday to Friday, 9:00 AM to 6:00 PM Preferred Being bilingual (English/Spanish) is a strong plus. Familiarity with Texas Property Code repair timelines and habitability rules.