Administrative Assistant Jobs in Meadowbrook, VA

Provides high-level administrative support for Executive Team and other necessary executives by scheduling meetings, preparing reports, handling information requests, conducting research, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls. Education and Experience: Associate degree in Business Administration preferred with 2-3 years previous experience providing support at an executive level. Have experience handling legal, financial and confidential information. Room for advancement Required Skills/Abilities: High level of confidentiality required. Excellent verbal and written communication. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with proven ability to meet deadlines. Ability to perform well in a high-paced and at times stressful environment. Strong analytical and problem-solving skills. Experience working with C-suite leaders. Knowledge of administrative and clerical procedures and systems. Excellent working knowledge of personal computer experience with Microsoft applications (Excel, Power Point, Outlook, Word) and SharePoint. Financial management/oversight experience. Quickbooks Desktop experience a must Ability to manage AR/AP reporting Provide administrative support to high level executives

The Administrative Assistant will play a vital role supporting our Financial Advisors who work with clients to achieve their financial goals. This role is critical to ensuring all clients feel welcome and receive exceptional service in all interactions with the firm. You will collaborate with Advisors, Home Office personnel and business partners to fulfill client requests. As a key member of our local support staff team, you will: - Promote a consistently exceptional client experience - Schedule and confirm client appointments, and prepare all required paperwork/workflows - Submit required forms and follow up with appropriate business partners/internal departments to ensure the request is completed - Assist in problem resolution and act as the Advisor liaison with various business partners as well as the Home Office - Maintain Advisor sales and commissions records as needed - Work with the district and office to maintain a marketing events calendar and plan, and assist with marketing events as needed - Manage office communications, Advisor business tracking, and record keeping requirements for compliance purposes What We Offer: - Competitive wages - Pleasant work environment - Opportunities for professional development - The ability to be in control of your career trajectory - Portable career opportunities throughout the United States and overseas Desired Qualifications: - Excellent organizational, written and verbal communication skills - 1 to 2 years general office experience - Proficient in basic computer skills and Microsoft Office, specifically Outlook, Word and Excel - Ability to handle multiple tasks and thrive in a fast-paced environment - Self-motivated - High school diploma - General knowledge of financial products preferred - Satisfactory completion of background check, fingerprinting and required employment documentation, as well as any screening/hiring tool if required by hiring district

Are you a goal-oriented person who thrives in a fast-paced environment? Do you enjoy repetitive tasks that demand a strict attention to detail? Our client, a national Accounting Firm based in Midlothian, is now hiring Administrative Associates! The Administrative Associate will be a key team member, primarily responsible for supporting various administrative functions related to the review, preparation, and filing of tax credits and amendments, including the SETC. Duties and Responsibilities Administrative Support: Provide administrative support for the tax preparation team. Organize, manage, and maintain files, records, and reports related to tax credits and amendments. Assist in preparing documentation and paperwork for the SETC and other tax credits. Collaboration: Work closely with the tax preparation team to ensure timely and accurate filing of credits and amendments. Coordinate with other departments to collect and consolidate required information. Participate in team meetings and provide updates on task progress. Data Entry and Reporting: Accurately input data into various software systems and Microsoft Office applications. Assist in generating periodic reports related to tax credits and amendments. Ensure timely and error-free entry of all required information. Customer Support: Professionally communicate with clients via email and phone. Answer client questions to properly complete tax credits or amendments. Other duties as assigned. Qualifications Basic understanding of Microsoft Office applications. Typing speed of at least 50 words per minute. Professional demeanor and strong interpersonal skills. Ability to handle sensitive information with discretion and confidentiality. Detail-oriented with strong organizational skills. Excellent written and verbal communication skills. Ability to multitask and prioritize in a fast-paced environment. High drive to surpass minimum achievement standards and goals. Willingness to make upwards of 70+ calls per day in certain stations. General Requirements: Must have reliable transportation. Must be able to pass a background check. Prior experience in an administrative role is a plus, but not mandatory. Why work for Qualified Staffing? We offer a fantastic benefits package to all of our employees. This includes healthcare, vacation/holiday pay, and 401K! In fact, these are the same benefits that we offer our corporate employees! Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once! We respond to every job applicant within 24-48 hours.

Office File Clerk Glen Allen, VA 23060 Need to be available to work all of December and start immediately Duration: 3 months; asap start Pay Rate: $20.00 per hour W2 Schedule: M-F, 40 hours per week; 8-5 EST Fulfills initial filings and document requests (e.g., retrieval requests, incorporations, formations) Process State or customer documents following established Standard Operating Procedures utilizing proprietary and Microsoft suite applications Reviewing and fulfilling incoming requests timely Understand and follow security guidelines Assist in issue resolution with internal and external customers Create process documentation Qualifications/skills: 2 years of experience in (data entry, office support or customer service) Proficient in MS Office and data entry skills High School Diploma required; college is a plus

Introduction Do you have the PRN career opportunities as a(an) Respiratory Department Assistant PRN you want with your current employer? We have an exciting opportunity for you to join Chippenham Hospital which is part of the nation's leading provider of healthcare services, HCA Healthcare. Benefits Chippenham Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as telemedicine services and free AirMed medical transportation. Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more. Fertility and family building benefits through Progyny Free counseling services and resources for emotional, physical and financial wellbeing Family support, including adoption assistance, child and elder care resources and consumer discounts 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) Employee Stock Purchase Plan Retirement readiness and rollover services and preferred banking partnerships Education assistance (tuition, student loan, certification support, dependent scholarships) Colleague recognition program Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) Learn more about Employee Benefits Note: Eligibility for benefits may vary by location. Our teams are a committed, caring group of colleagues. Do you want to work as a(an) Respiratory Department Assistant PRN where your passion for creating positive patient interactions is valued? If you are dedicated to caring for the well-being of others, this could be your next opportunity. We want your knowledge and expertise! Job Summary and Qualifications Maintains and processes equipment. Provides specialized service to the department under the direct supervision of a Registered Therapist. SPECIFIC ELEMENTS AND ESSENTIAL FUNCTIONS 1. Maintains Healthcare Providers CPR certificate. 2. Fulfills staff meeting, in-service, competency and on-going education requirements related to equipment and cleaning procedures. 3. Performs regular equipment rounds. 4. Performs equipment cleaning and set up. 5. Performs equipment stocking of all Respiratory Therapy supply rooms. What qualifications you will need: CPR Certification High School Graduate / GED This is a PRN position CJW Medical Center is comprised of Chippenham Hospital and Johnston-Willis Hospital. We have served the greater Richmond Virginia area for over 100 years. Our campuses offer services in orthopedics, joint care, behavioral health, cancer care, and neurology. We have been recognized as a top performer on Key Quality Measures. Our care like family culture extends to our patients, our people and our community. We are committed to each other because when we join together, our patients are cared for in the safest and most compassionate way. HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. "Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Respiratory Department Assistant PRN opening. We review all applications. Qualified candidates will be contacted for interviews. Unlock the possibilities and apply today! We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

Job Description Are you a dynamic, organized, and detail-oriented professional looking to contribute to the success of a growing company? We are seeking an Executive/Personal Assistant who thrives in a fast-paced, technology-driven environment and takes pride in delivering top-notch support to executives. Compensation & Benefits: • Salary: $60,000 - $75,000 per year depending on experience plus the opportunity for bonuses. • Comprehensive health care, including vision and dental (HMO and PPO options). • Life insurance • Paid Time Off (PTO), and vacation packages. Key Qualifications: • Ability to type a minimum of 75 words per minute with 95% accuracy. • Proficiency with Microsoft 365 (Word, Excel, Outlook). • Strong experience in writing and editing correspondence. • Proven ability in handling executive travel schedules, coordinating meetings, and managing corporate calendars. • Skilled in paperless office systems and technology. • A history of job continuity and professionalism. • Prompt and reliable with appointments and deadlines. Ideal Candidate Traits: • A bubbly personality that lights up the office but with a sharp focus on timeliness and task completion. • Enjoys being a part of a team and contributing to the company's success. • Willingness to assist other executives with administrative tasks. • Detail-oriented, enjoys bringing projects to completion, and can juggle multiple priorities with ease. • Professional, driven, and proud of their work. • Fun, yet serious when it comes to taking care of associates and customers. If you're excited to be part of a high-energy, driven culture where you can make a difference every day, we want to hear from you! Apply today to join our team and grow with us! Mohenis Services, Inc. is a family-owned consulting company providing back office support to the hospitality, healthcare and general business industries. Our company is dedicated to resource conservation, recycling, and social responsibility. Part of the quality service programs we offer our customers is the knowledge that we are helping them achieve their business goals while reducing their impact on the environment. Our corporations are local! We actively participate in our hometown, state, and national organizations which means we stay current and at the forefront of industry trends thus our customers receive great value provided by industry experts. To us, service means that our customers always have what they need when they need it. Mohenis Services, Inc. is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Job Description Job SummaryI am searching for a Personal & Executive Assistant to join my team of 1! For the past 7 years I've been building my business and now I need help. You'll be stepping into a blank slate of a role, where you'll help create many processes and systems that'll allow our business to function at it's best. As a personal assistant you'll need that aptitude to manage high-level, competing priorities, and the attitude to do it with a smile. Self-starters and visionaries please apply! Responsibilities Answer and screen calls, emails, texts, and generally act on my behalf Enter and organize financial and investment data into custom-made spreadsheets and reports Digitize everything! Go to the Post Office, Bank, and run all other errands as needed Order office supplies, renovation materials, personal items, etc. Work closely with many different office staff, family members, and company reps to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment This is a part-time position with the hope that as the business grows, your role can as well. Starting wage is $15/hour with an expected 10-20 hours a week. Flexible work hours. Some work must be completed in the office at certain times but other work can be completed remotely.

Immediate need for an Part-time Administrative Assistant at a Financial Services Company located in North Chesterfield. You will be responsible for handling a large amount of sensitive documents. You will process the documents necessary for account transfers and for setting up new accounts. Requirements High school diploma or the equivalent Minimum of 2 years administrative experience supporting a sales team or financial services team. Proficient in Microsoft Office Must be highly organized and detail oriented. Schedule: Monday - Friday, Flexible schedule within 8am - 5pm If interested apply with resume and complete contact information. INRIC

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

General Purpose: to assist the pastor and various committees of the church and staff in carrying out the ministries of the church. Duties include: - preparing weekly service bulletins including funeral/memorial services, weddings, other special events, working with volunteers in receiving visitors and answering calls, scheduling room assignments for meetings, scheduling maintenance crews and service calls, work with volunteer with weekly e-mail publication, - Point of contact for for all committees and responsible for flow of communication. Assist with website updates and improvements, maintain weekly church calendar Point of contact for all outside groups requesting use of church facilities Maintaining all church records including posting of financial contributions Applicants should be proficient with office procedures and several software programs to include Microsoft Office Suite, Publisher, Word, Excel, Google, Docs, calendar and email Minimum of three years experience is vital (Church office setting preferable) for an application.

At Child Development Resources (CDR), we're dedicated to empowering children and families in our community. We're seeking a detail-oriented Administrative Assistant for Finance and Human Resources to play a vital role in ensuring efficient operations, accurate record-keeping, and compliance with regulations. This position is a unique opportunity to contribute to our mission through reliable financial management and human resources support. Key Responsibilities: In this dynamic role, you'll provide: Finance Support: • Record and retrieve financial transactions, reconcile accounts, and manage invoices and receipts. • Serve as backup for payroll processing, including updates for new hires, terminations, and pay adjustments. • Compile financial reports, assist with audits, and maintain accurate records. • Reconcile benefits invoices (e.g., health, dental, life insurance, flexible spending, and disability plans). • Assist in the development and updating of policies and procedures. Human Resources Support: • Assist in pre- and post-hiring processes, including posting job vacancies, completing background checks, and onboarding new hires. • Maintain and update personnel files to ensure compliance with legal and agency requirements. • Support benefits administration, including processing enrollments, changes, and terminations. • Facilitate a smooth onboarding experience for new employees, orienting them to human resources and financial procedures and policies. Qualifications: To succeed in this role, you'll need: • An Associate's degree in Accounting, Business Administration, Human Resources, or a related field (or equivalent experience). • Proficiency with accounting, payroll, or HR software, as well as Microsoft Excel and Office 365. • A strong understanding of basic accounting and HR principles. • Exceptional organizational skills, accuracy in record-keeping, and attention to detail. • Excellent communication and problem-solving skills. • Integrity, accountability, and the ability to handle confidential information. Additional Requirements: Child protective services and criminal history background checks are required. Benefits: Group health, dental, and vision insurance Paid life insurance Short-term disability insurance is available Paid vacation, sick, and personal leave 12 paid holidays each year 10 days of furlough during the spring and winter 401(k) retirement plan with a 6% employer contribution and vesting after 3 years Free subscription to the Calm mental health app Make a Difference with Us! At CDR, you'll find more than a job-you'll find a purpose. Join our passionate team in creating a positive impact on children and families in our community. CDR is an Equal Opportunity Employer and a Drug-Free Workplace

Serves as Secretary (OA) to the Director, Acquisition Management, at a Defense Commissary Agency (DeCA) HQ facility. The primary purpose of this position is responsible for planning, programming, reviewing, analyzing, and coordinating all administrative activities involved in the accomplishment of the assigned mission to include technical and administrative program reporting, consolidation of review, and analysis. Read the entire announcement before starting the application process. **Location** 1 vacancy in the following location: + **Duties** * Receive visitors and telephone calls from other management personnel within the Agency, other Federal Agencies, and industry representatives to the directorate, respond to routine and nontechnical requests for information such as status of reports, suspense dates for matters requiring compliance and similar information readily available from the files. * Receive incoming correspondence, screening material prior to distribution for suspense dates, establishing controls, and following up for supervisor, perform various administrative duties, such as making extensive travel arrangements, making complete arrangements for conferences, composing complex but nontechnical correspondence, and locating and assembling information for various reports, briefings, conferences, etc. * Responsible for generating and monitoring personnel actions (SF-52's) within an automated system. * Plans and facilitates monthly directorate Town Hall events * Plans and facilitates directorate wellness and morale activities. * Maintaining the calendar for the Equal Employment Office Director and Deputy Director. * Maintain and monitor supply request for the directorate. * Responsible for filing, file retention IAW Agency policies.. Read the entire job announcement. Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the Qualifications section of this announcement and it must support your responses to the assessment questionnaire. We do not assume you have the necessary experience to successfully perform in this job regardless of your employment history or academic career. **Requirements** ** Conditions of Employment** * Be a U.S. citizen or national. Applicants with a Permanent Resident Card are authorized to live and work in the U.S. but are not eligible for employment in positions requiring U.S. citizenship. If selected, proof of citizenship is required. * Meet minimum age requirement. See the Additional Information. * Males born after 12-31-1959 must be registered with or exempt from Selective Service. * Appointment is subject to successful verification of identity and employment eligibility through E-Verify. Learn more about E-Verify, including your rights and responsibilities, at ************************** * Appointment is subject to a favorable suitability or fitness outcome, as determined by a completed background investigation. New federal employees will be fingerprinted. * Be able to obtain and maintain clearance eligibility based on the appropriate background investigation. * May be subject to a probationary/trial period. * Direct deposit of pay is required. ** Qualifications** You must meet the for series 0318 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, superior academic achievement, or a combination of experience and education to qualify. Experience: One (1) year of specialized experience equivalent to at least the GS-06 grade level or equivalent to at least GS-06 under other Federal service pay systems, private sector, or military by the closing date of this announcement. Education may not be substituted for specialized experience at this grade level. **Specialized Experience required**: * Checking correspondence for proper grammar, spelling, punctuation, and reviewing documents for conformance with formats and procedural requirements. * Performing general administrative functions and procedures, such as distributing and controlling mail, referring phone call and visitors, and providing general, non-technical information. * Using computer programs in the performance of regular duties such as word processing, creating presentations, and organizing file systems. You will receive credit for all relevant qualifying experience (paid and unpaid), including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). As part of the online application process, you will respond to a series of questions designed to evaluate your level of experience in the position's competencies (knowledge, skills, abilities, and other characteristics). * Clerical and Administrative * Manages and Organizes Information * Minimum Qualifications GS-07 (One-Grade Interval- No Education Substitution) * Writing **Overtime**: Occasional **Fair Labor Standards Act (FLSA)**: Non Exempt **Bargaining Unit Status**: Not Covered **Obligated Position**: No **Those retired under CSRS or FERS considered**: No. not met. **Work environment**: The employee works primarily in an office-like setting involving everyday risks or discomforts. Normal safety precautions are adequate. The work area is adequately lighted, heated and ventilated **Telework eligible**: Yes - as determined by the agency policy **Remote work eligible**: No **Education** You may not use education to qualify for this position. **Additional information** Executive Order 12564 requires a federal workplace to be free of illegal drugs and prohibits the use of illegal drugs both on and off duty by federal employees. As a reminder, marijuana is still classified as an illegal drug by the Federal government and is prohibited for use by Federal employees even if such use is legal in the state where the Federal employee resides and/or works. **The Defense Commissary Agency is a Drug-Free Federal Workplace where the use of illegal drugs will not be tolerated and may result in penalties up to and including removal from Federal service.** * Upon first appointment to a civilian position in the Federal government, you are entitled only to the lowest step (Step 1) of the grade for which selected. The display of a salary range on this announcement does not suggest or convey an entitlement to a higher rate of pay. * . Employing those under 18 may be possible under certain circumstances. If under 18 years of age, ensure you provide documentation showing how you are eligible. * Applicants with are not automatically removed from consideration. * Selectees are required to complete an online onboarding process. * Retired military service members cannot be appointed to a Department of Defense (DoD) civilian position within 180 days of their retirement date. 5 United States Code 3326. * PCS IS NOT Authorized. * The employee may be required to work at times under stressful conditions due to the type work involved in the directorate. The employee may be required to work overtime. * The employee may be required to travel in TDY status when meetings or conferences are necessary away from the work site. Travel may be required by government or commercial aircraft or conveyance. * This position is designated as an IT Level II position, responsible for automated access to or processing of sensitive but unclassified information/controlled unclassified information that is limited in scope or adequately controlled through significant monitoring and/or other methodology to oversee use and minimize risk. * Authorized access to personal, private, proprietary, or sensitive but unclassified/uncontrolled information, the unauthorized disclosure of which could cause

The Associated Administrator will provide support to our Neurology Department located in our MCVP office in downtown Richmond. Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and/or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following: financial reporting/management; budget development/monitoring; grants management/administration; physical plant maintenance/space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel. Essential Job Statements: Reporting Relationships: The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs/Chiefs if applicable. The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs/Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review. Human Resources Management Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department. Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development. Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification. Assists with productivity analysis and accountability of Division faculty. Communicates with providers and divisional staff to ensure all remain up to date on current health system policies. Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries. Prepares and handles all related paperwork and documents. Administers VCU/VCUHS Human Resources policies and procedures. Serves as the Division's liaison with VCU and VCUHS Human Resources. Prepares and coordinates all required human resources paperwork. Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests. Ensures responsibility and visible commitment of diversity equity and inclusion programs/initiatives through collaboration and implementation of initiatives across the health system. Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees. Works with respective program directors to incorporate house staff into the care model for patients. Financial Management Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law. Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems. Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue. Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures. Manages and maintains all operating accounts. Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances. Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies. Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs. Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs. Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests. Grants Administration Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met. Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects. Analyzes and reviews grant proposals for compliance with agency and VCU requirements. Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research. Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants. Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable. Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials. Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures. Maintains knowledge of computer systems used to support research. Serves as Effort Reporting coordinator for the division. Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants. Space Planning Management Assists with short-term and long-range space planning. Meets with space analysts and determine space requirements. Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors. Determines fiscal requirements for renovations and new building projects. Handles, communicates and coordinates all physical moves. Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions. Information Systems Management Assists with all information technology needs for the Division and assists in the implementation and management of hardware and software to support the function of the Division faculty and staff. Obtains and organizes data from multiple systems and sources (MCV Physicians, and VCU Medical Center, etc.) to monitor the fiscal integrity of the Division and remains current with needed computing skills. Handles all computing expenditures and inventory of equipment and software. Clinical Operations Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice. Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage. Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient. Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards. Develops business plans to increase outreach and grow market share. Patient Population: Not applicable to this position. Employment Qualifications: Required Education: Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field Preferred Education: Master's Degree in Business or Healthcare Administration or closely related field Licensure/Certification Required: N/A Licensure/Certification Preferred: Diversity Equity and Inclusion certification preferred Years and Type of Required Experience Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA). Experience with Microsoft software, to include spreadsheets and databases Experience PREFERRED: Administrative and/or financial management work experience in an academic medical center and/or large physician group practice. Previous experience with Enterprise Resource Planning Systems, Electronic Health Record systems; and VCU and VCUHS information systems Experience leading diverse teams Other Knowledge, Skills and Abilities Required: Must be able to use financial, Human Resources, University and Health System resources to make independent decisions and determine actions necessary to achieve the goals of the Division(s). Cultural Responsiveness: Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias. Other Knowledge, Skills and Abilities Preferred: N/A Working Conditions: General Office environment May have periods of constant interruptions Physical Requirements: Physical Demands: Lifting/Carrying 0- 50 lbs. (1 - 33% of the time) Work Position: Sitting, Walking, Standing (1 - 33% of the time) Additional Physical Requirements/ Hazards: Manual dexterity (eye/hand coordination) Hear alarms/telephone/tape recorder Repetitive arm/hand movements Finger Dexterity Mental/Sensory: Strong Recall Reasoning Problem Solving Hearing Speak Clearly Write Legibly Reading Logical Thinking Emotional: Fast pace environment Able to handle multiple priorities Able to adapt to frequent change Workday Day (United States of America) EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.

** Acousti Engineering Company of Florida** ** Administrative Assistant** Richmond, VA 23223 We are looking for an Administrative Assistant to join our team. If you're ready to be part of a forward-thinking, collaborative environment that nurtures your professional growth, then seize this opportunity, and make your mark with us. Dare to dream, dare to achieve - let's build the future together! **For this role, you will be responsible for:** * Perform general administrative duties such as answering phone calls, responding to emails, and managing correspondence. * Entering of Accounts Payable / Creating Purchase Orders. * Entering employee payroll along with process of sub payroll. * Hotel setup and coordination for field employees. * Provide administrative support to the construction team as needed. * Maintain and update internal electronic files. * Send proper documentation of job and contract information to General Office. * Call General Contractors with any questions or updates. * Create Purchase Order and Material List for material needed for jobs. * Assist the project managers with preparing bids, submittals, insurance and close out documents. Additional Qualifications that will make you successful in the role: * High School diploma. * Experience in working in a Construction Company is a plus. * Sage/Timberline experience a huge plus. * Excellent organizational skills and attention to detail. * Excellent written and verbal communications skills. * Team Player, willingness to “roll up your sleeves” and do whatever is necessary. * Honesty, integrity, and strong desire to be successful. * Ability to meet deadlines and work under pressure. * Can-do, positive attitude. Eligible full time Acousti employees can participate in our Total Rewards Program which includes: * Hourly position ($17-$20/hr) * Employees are paid weekly * Benefit Programs including health, dental and vision plans * 401K program * Company Paid Life Insurance and Long-Term Disability * Supplemental Life Insurance * Optional Short-Term Disability * Two weeks of vacation pay, and 8 company paid holidays ****This is an On-Site position**** This is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Acousti Engineering reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed. Employment with Acousti Engineering is at-will. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship. Acousti Engineering is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a)) Job Type: Full-time #oneacousti

Job Details Entry HeadQuarters - Richmond, VA Part Time High School $17.00 - $18.00 Hourly None Day Admin - ClericalDescription SUMMARY: This position provides reception, administrative, and clerical support to assigned programs. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position is part time 5 hours a week and on call when needed. Answers and responds to outside calls by transferring, paging, placing accurate voice mail messages, providing requested or needed information, and maintaining timely distribution of messages left on the general agency mailbox or program voicemail. Pre-screens callers and refers to appropriate program and/or other available resources for assistance. Greets incoming clients and visitors and directs them to the correct location and/or provide them with appropriate program literature and supplies. Completes basic data entry in program spreadsheets or specific program software. Compiles weekly, monthly, quarterly and annual reports for supported programs. Prepares and files letters, reports and other correspondence in a timely manner and as directed. Maintains program records by opening new records, updating existing records, and closing out records at end of service. Maintains and organizes complex filing system by program. Tracks and records program hours as needed for clients, volunteers, and/or staff. Photocopies, scans, and faxes correspondence or other printed matter. Coordinates the ordering of office supplies depending on location. Receives, opens and distributes all incoming mail. Stamps, weighs, and prepares all outgoing mail. Accepts, records, and processes payments received for agency services. Submits all supporting documentation to accounting. Maintains program schedule and effectively communicates schedule changes to staff, volunteers, clients, and other interested parties. Provides assistance to clients, volunteer, and staff with the completion of required intake, assessments, and other required program paperwork. Represents the Agency in the community and workplace in a professional and ethical manner. Demonstrates sensitivity to the service populations cultural and socioeconomic characteristics. Demonstrates strong interpersonal, decision-making, problem-solving, oral, and written skills. Utilizes a basic knowledge of Microsoft Office applications. Qualifications EDUCATION and/or EXPERIENCE: High School Diploma or equivalent is required with one year of related experience.

Share If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. **Front Desk/Administrative Assistant** Full Time Operations 30+ days ago Requisition ID: 1764 **SUMMARY**Here at Havtech/ACES, we refer to our front desk employees as the Director of First Impressions. In this role, you will be responsible for creating a professional and welcoming experience for all employees, customers, and guests as they arrive. This position will support the office and it's employees by providing administrative support and related tasks. You will be responsible for answering incoming calls, directing calls to appropriate employees and departments, greeting customers and guests, providing customer assistance, performing data entry and maintaining Excel spreadsheets, distributing mail and faxes, managing general correspondence, maintaining office supplies, and various administrative tasks. **ESSENTIAL FUNCTIONS AND RESPONSIBILITIES** include the following. Other functions may be assigned. * Maintains a professional and welcoming demeanor to all those arriving to the office. * Answers and transfers incoming calls to appropriate employees and departments in a professional and friendly manner. * Welcomes and assists all internal and external customers and guests. * Responds to in-person or online inquiries, or refers/forwards them to the appropriate employee or department as necessary. * Prepares outgoing mail, coordinates the pick-up and delivery of express mail services (Fed-Ex, UPS, etc.), receives, sorts and forwards incoming mail. * Responsible for maintaining the reception and lobby areas - ensuring they are organized and clean. * Assists in the ordering, receiving, stocking and distribution of office supplies. * Assists in the development and maintenance of office forms and procedures. * Ensures that the Front Desk is covered during business hours and schedules backup coverage when necessary. * Maintains the PowerPoint presentations on the flat screen TV's throughout the office and updates them when needed. * Participates in special projects and performs additional duties as assigned. **ESSENTIAL SKILLS AND ATTRIBUTES** * Must maintain a business professional appearance and a positive and outgoing demeanor. Must genuinely enjoy interacting with people at all levels in a professional manner. * Excellent phone and email etiquette. * Excellent interpersonal, written, and verbal communication skills. * A bility to always provide exceptional customer service. * Strong time management, organization, and follow up skills required. * The ability to prioritize multiple competing demands and communicate to stakeholders appropriately. * Commitment to job responsibilities and the company's missions and values. **QUALIFICATIONS** * Bachelor's degree or 1 year of related office experience. * Must have a working knowledge of Microsoft Office (Outlook, Excel, Word, and PowerPoint), Web-enabled applications and database software and intermediate level experience with Excel. * Experience utilizing standard office equipment (printers, copiers, faxes, scanners, etc.) * Experience with shipping via Fed-Ex, UPS, and USPS preferred, but not required. * Knowledge of Mitel VOIP phone system preferred, but not required. * Ability to occasionally lift approximately 15-20 lbs. * Available to work on-site, 8:00am-5:00pm, Monday through Thursday and 8:00am-4:00p.m. Fridays. (Punctuality and timeliness is a must!) **PHYSICAL DEMANDS** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds. **WORK ENVIRONMENT** The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment varies. **DECLARATION** Human Resources retains the sole right and discretion to make changes to this job description. Any employee making changes unauthorized by the President or Human Resources will be subject to disciplinary action up to and including termination.

> > > Administrative Assistant/ Assistant to the Office of Mission Advancement, Full-Time at the Pastoral Center in St. Petersburg (05/31/2024) Pastoral Center St. Petersburg The purpose of all Pastoral Center Offices in the Diocese of St. Petersburg is to foster effective evangelization, collaboration, and communication among the priests, deacons, religious, and lay faithful; leverage the collective gifts and talents of the local Church to proclaim the Gospel in word and deed; and share, under the guidance of the Bishop, the love of our Lord Jesus Christ in joyful expectation of a new Pentecost. Pastoral Center staff courageously live the Gospel and reflect a commitment to the Church's overall mission of evangelization. The Assistant to the Office, under the direction and guidance of the Executive Director of Mission Advancement, provides direct administrative, clerical and computer support in order to further the mission and provide exceptional customer service to clergy, employees and parishioners of our parishes, schools and diocesan entities. This position works collaboratively with the Chancellor for Administration/Chief Operating Officer, diocesan leadership and the administrative support of the Pastoral Center. **Major Duties and Responsibilities** Assures that all secretarial/administrative duties for the Office of Mission Advancement are accomplished in a timely and efficient manner. Incumbent accomplishes this by receiving and placing telephone calls, scheduling appointments as requested, draft and typing/word processing written communications (letters, reports, memos), filing, developing publishable materials in MS PowerPoint, MS Publisher or the equivalent and processing of mail. Greets and refers visitors to the appropriate ministers, services, or agencies. Provides backup support to the Pastoral Center reception area as needed. Provides general information to persons calling or visiting the Pastoral Center by utilizing other church, social service, and/or government directories to provide accurate and helpful information to such persons. Assures the establishment of office record keeping systems and serves as Secretary for the Board of Trustees of the Catholic Foundation. Incumbent accomplishes this by attending Board meetings, maintaining minutes, fund reporting and communication, developing and maintaining filing systems and production of agendas and other meeting materials in respective binders and filing system. Generates “Requests for payment” form for Mission Advancement diocesan credit cards, as well as for other vendors or services needed. Obtains W-9 forms for vendors prior to submitting the requests for payment. Secures and submits receipts for any charges incurred. Confidentially coordinates all Mission Advancement related mailings from inception to post-office deposit and in a timely manner. Provides clerical support and coordinates volunteer teams for mailings and other efforts as designated by Executive Director. Prints address labels for mailings, Pastoral Center staff, and other diocesan organizations and projects as requested. Handles correspondence and files of confidential and sensitive nature. Assists the Executive Director and Associate Directors of Mission Advancement in preparing for meetings and gathering. Incumbent accomplishes this by scheduling the logistics for meetings, conferences, speaking engagements or events, prepares for and tears down rooms and needed technical equipment. Assures the equipment is functioning and assists during the meeting to run any utilized technology. Develops and designs graphic materials and announcements utilizing MS Publisher, Canva or other design tools as needed to support office meetings. Assist in preparing and arranging flight itineraries, lodging and transportation for members of the Mission Advancement staff, Catholic Foundation Board of Trustees and any guest speakers as requested. Ensures such travel is approved by the Chancellor for Administration prior to making commitments. Assists the Office of Mission Advancement with developing and maintaining relationships between pastors, clergy, lay employees and parishioners. This is accomplished by generating and mailing personalized letters, utilizing data maintained in the diocesan development database and updating the database with name/address/email/phone number changes. Assists with the diocesan “***Catholic Ministry Appeal***” and Mater Dei Societies. Assists in the letter design and review, signatures, personal letters to parishioners and pastors as requested by Executive Director or Associate Directors of Mission Advancement. * Maintains confidentiality about all official matters. Provides and receives information requiring strict discretionary judgment, maintaining confidentiality and knowledge of diocesan policies and procedures. * Performs these duties according to the mission and values of the Catholic Church and the policies and procedures outlined in the Diocesan employee handbook. **Collaborative Relationships** * Collaborates with various departments within the Diocese, as well as with Catholic leadership throughout the Pastoral Center and Diocese, including priests, parish staff, diocesan agencies, schools, Catholic apostolates, and organizations. * Develop and sustain positive and mutually rewarding relations between the various ministries of the Diocese of St. Petersburg. * Collaborate with other offices, programs and parishes within the Diocese as assigned on projects. * Continuously seek improvements and efficiencies in programs and procedures to obtain better results. * Perform all duties and responsibilities in alignment with the mission, vision, and values of the Diocese of St. Petersburg. * Other duties as assigned. **Qualities and Skills** * Master's degree and three (3) years' experience or bachelor's degree and (6) years' experience in marketing and/or communication and/or resource development in the non-profit environment. A minimum of three years prior experience in an office setting is required. Computer Experience is required. * Must be supportive of the mission and tenets of the Roman Catholic Church. Experience in a Roman Catholic environment is a plus. Must be a Catholic in good standing. * Good oral and written English-language communication skills is a must, including a clear speaking voice. Spanish competency encouraged. * Skilled in cultivating and building relationships. The ability to work with others in a collaborative team environment. Excellent customer service skills required. * Proficiency in MS Outlook, Word, Excel, PowerPoint is required. WordPress, social media platforms is preferred. * Logistics planning is required. * Type at least 60 wpm with 90% accuracy. * Knowledge of fundamentals of project management required. Good time management skills including ability to manage several projects at the same time is required. * Must have professional demeanor and the ability to maintain information highly confidential. * Weekend and/or evening work hours may be necessary; light travel within the Diocese may be necessary. Candidate must successfully pass a Level II FBI Background Screening and complete Safe Environment Training before employment. To apply to this position please click :

Amentum is seeking a Front Desk Administrative Support in the Williamsburg area of Virginia. The administrative assistant will provide on-site administrative, clerical, and customer support to the Public Works/Operations & Maintenance Division. The primary duties for this position are: front desk duties - greeting and assisting visitors; monitoring building management systems for equipment alarms; administrative and clerical assistance; answering phones; processing customer requests; contacting and dispatching skilled trades teams; recording and publishing meeting notes; data tracking, collection and weekly reporting of program metrics; managing supplies and equipment. Other duties as assigned. Job Requirements: * Answering phone calls and taking messages. * Scheduling appointments * Making travel arrangements * Administrative assistance working with Microsoft Office, in particular, Word documents, Excel spreadsheets and PowerPoint presentations * Managing individual stakeholder and conference room meeting calendars * Capture and distribution of meeting minutes. * Submitting and filing work orders, visitor requests and other * Dispatching facilities technicians to incoming maintenance orders * Reviewing maintenance work orders for accuracy and completion * On call during working hours to dispatch to equipment/ facility issues * Working with operations to manage uniforms, lockers and miscellaneous equipment. * Plan and coordinate team building events * Scheduling EH&S activities * Provide administrative support to executive staff with office management responsibilities * Personnel records * May be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. Minimum Requirements: * Proficiency with Microsoft Office Software (Excel, Word, Powerpoint, Sharepoint, etc.) * Bachelor's and/or Associate Degree in Education, Management, Business, Engineering, Associates, Business/Administration, Technical, Communication, Computer Science, Construction Management. Work history and experience will be considered in lieu of degree. * Minimum of 3-5 years' experience in an administrative support role. * Positive attitude and ability to provide excellent customer service even in a fast paced, high-pressure environment. * Organized and detailed oriented * Expert typing and computer skills. * Previous experience with MAXIMO a plus, but not required. * Active Government Clearance at time of application * US Citizen * Valid Drivers License Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.

Job Description We are seeking experienced front desk personnel to help in a fast-paced medical office. Duties will include answeriing phones, scheduling appointments, collecting payments and helping with clerical duties. The candidate must be able mutli-task and work well with others. Staff is needed to cover both morning and evening hours . Position does not require Friday hours. If interested please reply. Company DescriptionWe are a fast-paced mental health practice seeking excellent front desk personnel to help with our daily office coverage.Company DescriptionWe are a fast-paced mental health practice seeking excellent front desk personnel to help with our daily office coverage.