Administrative Assistant Jobs in Michigan

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark's comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform's global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ended December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of June 30, 2024, Newmark's company-owned offices, together with its business partners, operate from approximately 170 offices with 7,800 professionals around the world. To learn more, visit nmrk.com or follow @newmark. Under limited supervision, performs advanced administrative duties requiring broad experience, skill and knowledge of organization policies and practices for a specific department or individual. ESSENTIAL DUTIES: Prepares comprehensive and complex proposals, reports, correspondence, charts, tables, graphics and other documents using various software packages. Researches and creates complex data and information for inclusion in reports, information packages and/or presentation materials. Production and distribution of monthly reports for internal and external clients, based on area of business. Maintains calendar of appointments for assigned staff or department. May directly assist in budget preparation and control activities. May serves as the administrative liaison with internal and external clients on administrative matters relating to purchasing, facilities, operations, etc. Interfaces with company personnel and outside parties to coordinate meetings, conference calls and appointments. Researches and identifies site and amenities for event partnering with vendors and in-house associates. Coordinates travel arrangements including air reservations, cost comparisons, scheduling options, hotel reservations, and car rental reservations. Develops travel itinerary to correspond with schedules. Verify the travel costs allocations, address discrepancies. Assists in the completion and processing of expense forms for assigned staff. Answers telephones providing callers with specific information, transcribing messages, and when necessary directing callers to appropriate staff or voice mail. Develop and maintain departmental filing & tracking systems. Includes establishing files for all written/email correspondence, project work, and reports. Coordinates off-site storage for old files. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment. May review vendor contracts with regard to service and research new vendor offerings. Provides additional support through copying, faxing, and mailing as requested by assigned staff. Monitor and order general office supplies as needed. Processes invoices for supply orders. Handle other duties as specifically designated by department. Maintain good working relationship with clients and employees, providing assistance or directing them to the appropriate department to resolve questions or issues SKILLS, EDUCATION AND EXPERIENCE: High School diploma or General Education Degree (GED) required. Minimum 4 years previous related work experience. Ability to be creative and flexible in order to meet deadlines while working with changing priorities. Skilled in Microsoft Word, PowerPoint, Excel, and Outlook software. Excellent organizational abilities. Strong proofreading and editing skills. Excellent business vocabulary, grammar, and effective communication skills. Ability to maintain discretion regarding personnel and industry-related matters. Excellent interpersonal skills. Must be detail oriented to ensure accurate deliverables. May perform other duties as assigned. Salary: $50,000 - $65,000 annually The expected base salary for this position ranges from $50,000 to $65,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.). WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

Qualfon leads the way in creating remarkable customer experiences that keep each person at the heart of every interaction. We set ourselves apart with empathy, processes and scale in equal measure - thanks to the remarkable people on our team, the internal processes that let us create greater efficiency and the AI technology that enables us scale businesses to new heights. At Qualfon, we're improving lives with every interaction. We're seeking a professional Executive Assistant to provide administrative support to our CEO and executive team on-site at our headquarters in Highland Park, MI. The ideal candidate will be a motivated self-starter who is high-energy, goal-oriented and results-driven, has a high level of integrity, and thrives in a fast-paced work environment. You will find the executive team driven, but down-to-earth. The company continues to grow and provide fantastic opportunities for our employees to grow their careers at the same time. This is an exciting time to join this dynamic team! Responsibilities: Represent the office of the CEO in a highly professional manner Act as a point of contact and engage with executives, customers, partners, vendors and other third parties as needed Maintain a high level of confidence by protecting confidential information Able to identify potential issues before they arise and effectively address them to mitigate risks and capitalize on opportunities Meticulous approach to work, prioritizing accuracy and thoroughness to ensure high-quality outcomes Ability to swiftly adapt to changes and maintain high performance under shifting conditions and challenges Capably articulate complex or nuanced ideas clearly and effectively Detail-oriented and organized, prioritizes effectively, excel at time management, and anticipate well in decision making Ability to maintain effective performance and emotional control when faced with stress or challenging situations Manages scheduling to enhance organizational efficiency and optimize time management Manages projects efficiently, ensuring completion on time and within budget constraints Utilizes Microsoft PowerPoint and Word to create impactful documents and presentations Implements continuous improvement practices to enhance operational efficiency and quality Make travel arrangements including airfare, lodging, and transportation Manage and prioritize multiple tasks and deadlines effectively Carry out personal requests from time to time as needed Requirements: Five years of prior experience as an executive assistant required Bachelor's degree or equivalent experience Strong organizational and time management skills with great work ethic and an understanding that work may need to occur late evenings or on weekends Excellent written and verbal communication skills Proficient with Microsoft Office Suite including Excel, Word, and PowerPoint Must be willing to go in office 5 days a week Prior experience in a fast-paced company a plus

Harvard Resource Solutions is seeking an Executive Administrative Assistant on a contract basis for their non-profit client in Troy, MI. Hybrid, 2 days onsite ( Tuesdays & Wednesdays) and 3 days remote. 6 month contract Responsibilities of the Executive Administrative Assistant: Team Coordination (40%) Manages Chief HR Officer's calendar and prepares meeting materials. Coordinates team projects and activities, including meetings, events, and special projects. Organizes department meetings, including logistics and materials. Tracks project timelines, deadlines, key dates, and event planning. Reviews work plans and suggests administrative improvements. Assists with budget tracking, including allocations, expenditures, contracts, and agreements. Talent & HR Projects (35%) Archives annual Employee Conflict of Interest forms. Prepares for Talent & Total Rewards Committee and Board Meetings, including scheduling, assembling materials, and managing documents. Coordinates staff communications, presentations, trainings, and events. Manages department content on the intranet and serves as intranet ambassador. Backs up other team members for various tasks like staff assessments. General Administration (25%) Prepares correspondence and manages department-wide contacts. Processes invoices and coordinates travel for the team. Handles filing, document management, and special projects. Creates forms, charts, presentations, and handouts. Manages office supplies and coordinates with IT and Facilities for department needs. Supports with filing, scanning, and document organization. Qualifications High school diploma or associate's degree, including course work in business communications, human resources, office management, and related areas. Minimum of five to seven years of executive level administrative office. Experience supporting C-level executives is preferred. Strong computer and MS Office skills. Demonstrated attention to detail and ability to proofread. If you are a high performer and would like to work for an equally high performing company and you think the above opportunity is appropriate for you, we invite you to apply to this job and email your resume to *************** We treat all resumes with strict confidentiality. We will always contact you first before submitting your resume to our client(s) for review. If you do not receive correspondence, you are not a fit for this position. At Harvard Resource Solutions, our talent acquisition team is proud to provide our clients with the most qualified Administrative & Clerical talent in the industry today.

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to the Founder and Managing Partner. This role is critical for the seamless operation of both the professional and personal facets of the executive's life, requiring adaptability, attention to detail, and a deep understanding of the company's objectives. You will play a pivotal role in our business expansion efforts and enjoy significant opportunities for growth and career advancement. What You Will Own: Strategic Scheduling and Administrative Support Calendar Management: Balance a dynamic schedule, managing priorities across calls, meetings, and personal obligations. Travel Arrangements: Organize domestic and international travel, including flights, accommodations, and logistics. Flexibility is key as travel demands surge. Scheduling and Email Correspondence: Manage a high volume of emails, calendar invites, and schedule adjustments with an eye on business priorities, ensuring important items aren't sacrificed for urgent tasks. Meeting Preparation: Prepare daily agendas, provide summaries of prior communications, and ensure the executive has relevant materials and objectives at hand. Expense Management: Track, submit, and manage expense reports and handle other financial logistics as needed. Business Enablement and Efficiency Project Coordination: Assist with navigating and managing initiatives across the portfolio companies, Solyco's overall activities, and capitalization strategies. Ensure preparedness for meetings, with investors, where timing and access are critical. Information Synthesis: Gather and organize research, meeting materials, and follow-ups, providing succinct summaries to support the executive's preparation and decision-making. Communication Strategy: Support the executive's strategic communication, refining messages, and providing context for high-impact conversations, including rescheduling as business needs shift. Personal and Office Management Errands and Personal Tasks: Handle errands, such as dry cleaning and lunch pickups, assist with family-related requests, and manage small tasks that ensure smooth day-to-day operations. Office Management: Oversee light office upkeep, supply ordering, and IT troubleshooting to maintain a well-equipped environment. Event Coordination: Support occasional event planning, guest coordination, and meeting room preparations, ensuring everything from slide decks to refreshments is in order. Intuitive and Independent Workflow Dynamic Prioritization: Utilize an intuitive understanding of the business's goals and the executive's preferences to make real-time adjustments. This includes anticipating changes, assessing the urgency, and implementing a smooth reorganization as priorities shift. Boundary and Access Management: Balance availability with the executive's time zones, adjusting responsiveness based on urgency and actively managing their accessibility to ensure focused work time. Proactive Organization: Set up workflows and systems that align with the executive's fast-paced, outcome-oriented style, ensuring that productivity tools and schedules enhance efficiency. Additional Responsibilities Strategic Thinking and Initiative: Ability to prioritize, discern strategic relevance in materials, and work with discretion, maintaining confidentiality at all times. Technical Proficiency: Strong command of MS Office and Google Workspace, with a willingness to learn programming basics or advanced Excel functions for analytical support. Growth Potential: There's a path for career development and an expanding scope as the company grows. Qualifications Education: Bachelor's degree or equivalent years of experience. Experience: Minimum of 5+ years in an Executive Assistant role, preferably supporting senior executives. Skills: Exceptional organizational, communication, and time management skills, with a track record of proactive problem-solving and independent task management. Additional Information Location: This position will be based in-office. Travel: 10-30% travel, with flexibility around the executive's needs and project-driven demands. Solyco is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce. We are committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. To request reasonable accommodation, contact Tammie Hollar @ *************************.

We are seeking an experienced and personable Executive Assistant to support the leadership team for our esteemed client. This role requires someone with at least 3 years of administrative experience, strong communication skills, and a positive, professional demeanor. You'll be at the heart of the team, providing essential support to ensure the smooth day-to-day operations of our leadership. Key Responsibilities: Provide direct administrative support to the VP of Operations, including managing calendars, scheduling meetings, and organizing travel. Prepare reports, presentations, and documents for executive meetings. Coordinate and communicate between various departments and leadership. Handle sensitive information with a high level of confidentiality. Assist with project management and follow-up on tasks assigned by the VP. Organize and manage leadership team events, meetings, and conferences. Act as a key point of contact for both internal teams and external partners. Qualifications: 3+ years of experience in an administrative role, preferably supporting senior leadership. Exceptional verbal and written communication skills. Strong organizational skills and the ability to prioritize tasks in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). High level of professionalism, with a great personality and a team-player attitude. Ability to handle multiple tasks with attention to detail and a proactive mindset. Benefits: Competitive salary Health, dental, and vision insurance Paid time off and holidays 401(k) with company match Professional development opportunities If you're an energetic, detail-oriented individual who thrives in a leadership-driven environment, we encourage you to apply!

We are seeking a highly organized and proactive Executive Administrative Assistant to join our team in Birmingham, MI. The ideal candidate will be responsible for supporting the day-to-day administrative operations of our family office, managing administrative tasks, and ensuring smooth communication and scheduling. This position requires attention to detail, strong organizational skills, and the ability to manage multiple tasks efficiently. Responsibilities: Manage and maintain executives' schedules, appointments, and travel arrangements. Coordinate and organize meetings, including scheduling, sending reminders, and organizing catering when necessary. Arrange travel itineraries, including flights, accommodations, and ground transportation. Handle incoming and outgoing communications on behalf of executives. Maintain office systems, including data management and filing. Prepare reports, presentations, and briefs. Assist with event planning and coordination. Provide general administrative support to ensure efficient operation of the office. Handle sensitive information in a confidential manner. Order lunches for office meetings and events, ensuring that all dietary preferences and restrictions are accommodated. Qualifications: Proven experience as an administrative assistant or office admin administrator. Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills. Proficient in MS Office. Knowledge of office management systems and procedures. Bachelor's degree preferred. Additional Skills: Experience in managing travel arrangements, meeting coordination, and ordering lunches. Benefits: Competitive salary with medical, dental, vision, and life insurance. Paid Time Off (PTO) Opportunities for professional development and career advancement. About KMI Family Ventures: KMI Family Ventures is a dynamic, multi-generational investment firm with a diverse portfolio spanning numerous industries. We pride ourselves on our ability to identify and nurture innovative companies that demonstrate strong growth potential and align with our long-term vision. Our portfolio includes investments in sectors such as technology, insurance, real estate, and finance. With a hands-on approach, we provide not just capital, but also strategic guidance, industry connections, and operational expertise to help our portfolio companies thrive in an ever-evolving business landscape.

Administrative Assistant Duration: 6-month contract with extensions PR: 15.62/hour Must Haves: High school diploma or GED One year of administrative work experience. Demonstrated computer proficiency including the use of Microsoft Office Products. Must possess the ability to organize data and processes and communicate effectively, both orally and in writing. Displays good analytical and problem-solving skills. Day to Day: Will be involved in a variety of tasks supporting both internal and external customers. Will spend time communicating with customers via phone and email. Addressing customer requests and needs, scheduling appointments for peer work groups, and completing paperwork packets. Will perform numerous clerical duties such as processing work packets and assigning to construction crews, printing and scanning of work packets, and following up with local storerooms on material issues. Will need strong communication and organization skills to balance many work tasks and communicate with a variety of work groups. Essential Job Functions & Tasks: Major responsibilities: under immediate supervision, perform basic administrative duties, following well-defined, standard procedures; prepare documents, reports, and spreadsheets, etc. as needed to support the business unit. Maintain files and calendars as needed. Utilize Microsoft Outlook, Excel, Word, and Powerpoint as well as other department software/systems as needed. Communication and interpersonal skills: listens to and understands written and verbal instruction, communicates effectively with co-workers and other employees and customers. Work effectively and productively with others; actively helps others with assignments as necessary to maintain department productivity. Customer focus: answer customer questions; refer questions to others as needed; actively learns the function of the department to assist customers more effectively; exhibits concern and sensitivity to others. Problem solving and initiative: applies basic education and training in job responsibilities and assignments; asks questions when unsure of how to handle an assignment and demonstrates ability and initiative to handle assignments beyond the routine.

We are seeking a dedicated and proactive Administrative Assistant to the Executive Office to provide exceptional support to our executive leadership team and ensure the smooth operation of our office. The ideal candidate will thrive in a dynamic, fast-paced environment, be able to utilize Excel daily specifically in mail merge and be passionate about delivering professional work. Key Responsibilities: Execute data entry, mail merge, and basic formulas/calculations in Excel. Develop and maintain professional and positive relationships with all team members and guests. Manage general office supplies proactively and efficiently. Provide support for events, meetings, and other projects as requested by the executive leadership team and executive assistant. Perform tasks related to shipping and mailing of packages. Execute data entry, mail merge, and basic formulas/calculations in Excel. Assist with document preparation in Word and PowerPoint. Coordinate and assist with office events, including ordering, setup, and cleanup. Collect and deliver mail and packages as needed. Answer the main phone line (15-20 calls per day) in a quick, warm, and upbeat manner during regular business hours. Welcome guests upon arrival, creating a positive first impression at the front desk. Perform general office tidying and other tasks as assigned. Position Requirements: Minimum of three years of administrative assistant experience. Proficiency in Microsoft Office Suite, including Excel Knowledgeable on mail merge within Excel Strong organizational skills and attention to detail. Outgoing and well-organized individual with a proactive attitude. Excellent verbal and written communication skills. Ability to work efficiently in a fast-paced and energetic environment.

Executive Administrative Assistant on a contract basis for their non-profit client in Troy, MI. Hybrid, 2 days onsite ( Tuesdays & Wednesdays) and 3 days remote. 6 month contract Responsibilities of the Executive Administrative Assistant: Team Coordination (40%) Manages Chief HR Officer's calendar and prepares meeting materials. Coordinates team projects and activities, including meetings, events, and special projects. Organizes department meetings, including logistics and materials. Tracks project timelines, deadlines, key dates, and event planning. Reviews work plans and suggests administrative improvements. Assists with budget tracking, including allocations, expenditures, contracts, and agreements. Talent & HR Projects (35%) Archives annual Employee Conflict of Interest forms. Prepares for Talent & Total Rewards Committee and Board Meetings, including scheduling, assembling materials, and managing documents. Coordinates staff communications, presentations, trainings, and events. Manages department content on the intranet and serves as intranet ambassador. Backs up other team members for various tasks like staff assessments. General Administration (25%) Prepares correspondence and manages department-wide contacts. Processes invoices and coordinates travel for the team. Handles filing, document management, and special projects. Creates forms, charts, presentations, and handouts. Manages office supplies and coordinates with IT and Facilities for department needs. Supports with filing, scanning, and document organization. Qualifications High school diploma or associate's degree, including course work in business communications, human resources, office management, and related areas. Minimum of five to seven years of executive level administrative office. Experience supporting C-level executives is preferred. Strong computer and MS Office skills. Demonstrated attention to detail and ability to proofread.

About the position: Howard & Howard Attorneys, PLLC is seeking a full-time, in-office, Office Services Clerk in our Royal Oak, MI office. The Office Services Clerk will support our Firm's Staff and Attorneys on a day-to-day basis by providing administrative duties as indicated below. The position reports directly to the Office Services Manager. Key Responsibilities: A successful candidate will have at least 2 years' experience in the following areas: Customer service support Inter-office mail deliveries and pick ups Facsimile transmission and receipt Reproduction - copy and scanning requests Messenger/court runs Stocking and maintaining copy stations and supply room Be available to answer phone and direct calls Minor office maintenance Light IT support Set up and breakdown of conference rooms Shipping and receiving Skills & Qualifications: High School diploma required Ability to work under high pressure and stress Adaptable to change Ability to multi-task Ability to speak and write clearly, professionally, and articulately with vendors and employees of the Firm Ability to work in a team environment Ability to move quickly High attention to detail Strong professionalism, follow through, accountability, and positive attitude Strong interpersonal skills in adapting to multiple personality types/styles Open to giving and receiving feedback Proficient with Microsoft Word & Outlook This position requires intermittent physical activity including bending, reaching, lifting and moving (up to 40 lbs), and prolonged periods of sitting or standing.

Reports to: HR Manager CHI Aviation is seeking an HR Administrative Assistant to join the team. The successful candidate is responsible for performing administrative tasks and services to support effective and efficient operations of the human resources department. Job Responsibilities: Maintain accurate and up to date HR files, records, and documentation. Maintains integrity and confidentiality of HR files and records. Assist with employee benefits. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. Provides clerical support to the HR department and upper management. Assists with day-to-day HR tasks and required screenings. Professionally administer all incoming calls, ensure calls are redirected accordingly, and coordinate phone coverage as needed. Receive and sort incoming mail to appropriate employees and locations to include additional mail duties. Ordering, receiving, stocking, and distributing office supplies. Maintain office equipment to include copiers, badge system, etc. Manage company social media sites. Other duties as assigned. Job Requirements: Possess a High School diploma or equivalent experience. Experience in human resources preferred. Possess exceptional organizational skills and attention to detail. Excellent verbal, written, and interpersonal communication skills. Knowledge of MS Office (Word, Excel, Outlook, Access). Ability to meet deadlines, multi-task, work in a dynamic environment, team player, and work independently. Self-starter, with ability to work quickly and accurately under pressure. Ability to prioritize and manage tasks assigned. Equal Opportunity Employer/Veterans/Disability. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Employer participates in E-Verify. Pre-employment drug screen and background check required. Competitive wages - salary commensurate with experience. Generous benefit package. Applicants have rights under Federal Employment Laws: Equal Employment Opportunity (EEO): ************************************************************** Employee Polygraph Protection Act (EPPA):******************************************************** Family Medical Leave Act (FMLA): ********************************************************

Kammeraad Financial Group, LLC is a financial planning firm located in Holland, MI with over 50 years of combined experience. Our team is committed to providing financial strategies and a holistic financial plan to our clients to achieve their goals for life. Role Description This is a full-time on-site role for a Client Services Associate. The Client Services Associate will be responsible for providing customer support, communicating with clients, and delivering exceptional customer service to clients. Additionally, the Client Services Associate will assist in financial planning processes and other tasks as assigned. Qualifications Strong client services and customer support skills Excellent communication and interpersonal skills Previous experience in a customer-facing role, preferably in finance or a related industry Knowledge of financial planning processes and services Experience with administrative tasks and documentation Bachelor's degree in Finance, Business Administration or a related field is preferred Series 7 & 63 licenses or ability to obtain

Are you a highly organized, detailed oriented professional looking for an administrative support role with a small Ann Arbor-based firm backed by a 2B+ company? If yes, please read on! About Us EAVX is the innovation hub, and newest business unit of the $2B+ revenue enterprise of JB Poindexter & Co. (JBPCO). With 95% of JBPCO's business dedicated to transportation, EAVX leverages its market leadership and formidable resources to collaborate with chassis partners and technology suppliers for the purpose of optimizing the design and manufacture of next-generation commercial vehicles. Our holistic approach to integration, deployment and serviceability empowers the world's leading fleets to meet high standards for sustainability and performance - transforming the road ahead. JB Poindexter & Co is a privately held, diversified manufacturing company forecasting $2.5B in annual revenue and 9,000 team members in 2022. The nine operating subsidiaries, covering over 50 locations, are engaged in the production of commercial truck bodies, step-vans, utility trucks, funeral coaches, limousines, electric and alternative fuel vehicles, pickup truck bed enclosures, precision machining, and expandable foam plastic packaging. For more information, visit jbpoindexter.com. About the Job The Administrative Assistant reports to the EAVX Marketing Operations and Administrative Manager and is essential in supporting the day-to-day operational and administrative needs of the EAVX office. This role is responsible for ensuring the office functions smoothly by managing supplies, equipment, and office spaces, greeting visitors, coordinating with vendors, and providing scheduling support. Additionally, the Administrative Assistant will manage calendars, travel, and other scheduling tasks for the executive leadership team. This role also includes serving as a liaison with JBPCO IT and assisting with onboarding and event planning. Responsibilities: Visitor & Customer Experience: Greet visitors and customers, ensuring a warm, professional welcome and assisting with inquiries as needed. Office Supplies & Equipment: Order and manage office supplies, ensuring necessary materials are stocked and readily available, and oversee equipment maintenance (e.g., printers, coffee machines). Facilities & Vendor Coordination: Oversee the cleanliness and functionality of office spaces, coordinating with cleaning services and facilities vendors (such as Cintas) to maintain an efficient and comfortable work environment. Scheduling & Calendar Management: Provide scheduling assistance for the executive leadership team, including calendar management, travel arrangements, and appointment coordination. Event & Activity Coordination: Assist in organizing company events, team-building activities, and internal celebrations, contributing to a collaborative and positive work environment. Employee Onboarding Support: Assist with the onboarding of new employees by preparing workstations, providing materials, and coordinating with HR to ensure a smooth transition. IT & Tech Liaison: Troubleshoot basic IT issues and serve as the liaison between the organization and the parent company for more complex technical needs, ensuring swift resolution of tech-related concerns. About You: High school diploma or equivalent; additional administrative or customer service training is a plus. Strong organizational and time-management skills, with the ability to handle multiple tasks in a dynamic environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling tools. Excellent interpersonal and communication skills, both verbal and written. Basic troubleshooting skills for office equipment and technology, with familiarity in coordinating with IT departments. Positive, professional demeanor with a proactive approach to problem-solving. Capacity to work both independently and as part of a team, maintaining confidentiality and discretion as required. Availability to assist with after-hours events or activities on occasion.

Job Title: Executive Assistant (Client Relations & Business Development) Job Type: Full-time / Part-time Compensation: Base salary + Commission-based pay (depending on client acquisition) About Us: We are a dynamic and growing company looking for a motivated and organized individual to join our team as an Executive Assistant. This role is perfect for someone who thrives in a fast-paced environment and has a passion for client relations, business development, and ensuring smooth day-to-day operations. In this role, you will be involved in a variety of tasks, from conducting interviews and making calls to attending client meetings and driving new business opportunities. Key Responsibilities: Client Acquisition & Relationship Building: - Proactively reach out to potential clients and build relationships. - Attend client meetings (in-person or virtual) and represent the company professionally. - Assist with onboarding new clients and ensuring they have a positive experience with our company. - Manage and track client communications and feedback. Interviews & Hiring Support: - Conduct interviews with potential candidates for various roles. - Assist in the recruitment process by scheduling and managing interview logistics. Operational Support: - Handle phone calls, emails, and other communications with clients and team members. - Ensure that daily operations are running smoothly and that deadlines are met. - Assist with scheduling, data entry, and other administrative tasks as needed. Sales & Business Development: - Help generate new business by identifying and contacting prospective clients. - Follow up on leads and leads from networking events, referrals, or marketing campaigns. - Work closely with the management team to create strategies for acquiring and retaining clients. Commission-Based Pay: - In addition to the base salary, you will have the opportunity to earn commission based on the number of new clients you bring in and retain. Qualifications: - Strong communication and interpersonal skills (both written and verbal). - Highly organized, detail-oriented, and able to manage multiple tasks simultaneously. - Previous experience in business development, client management, or sales is a plus. - Self-motivated, driven, and comfortable working independently. - Comfortable using CRM systems, Microsoft Office Suite, and basic business tools. - Ability to work well under pressure and meet deadlines. - Ability to work in a fast-paced, results-driven environment. We look forward to hearing from you!

The purpose of this role is to assist the department director in plant breeding and research activities. This includes managing data, organizing plant materials, and preparing plants for field trials and shipments. By providing accurate and efficient support, the role helps ensure the smooth operation and success of the department's research objectives. Essential Duties and Responsibilities include the following: Other duties may be assigned. Data entry in excel spreadsheet for plant crosses Labeling for seed trays, stock plants and evaluation seedlings Seed cleaning and sowing Transplant seedlings Organize seedlings to plant in the field Packing trial plants for shipments Requirements: Knowledge and Skills: Meticulous attention to detail High level of efficiency Self-motivated to excel at independent work Bilingual in Spanish and English strongly preferred Basic computer skills specifically in Microsoft Excel required Ability to sit, stand, walk and occasionally stoop, kneel, or crouch The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds Comfort working in greenhouse environment with changes in temperature and humidity with outside weather conditions PIbac1c8deb580-26***********7

Oxford Township Contractor is looking for a temporary 6 month administrative role. APPLY NOW or call 1-810-664-0573 Responsibilities Manages daily administrative and office support operations including establishing work priorities and workflow. Oversees, maintains and coordinates the processing of employee weekly payroll. Enters labor hours for field personnel into database for payroll purposes. In conjunction with payroll tasks, maintains and coordinates weekly equipment reporting. Oversees maintenance of office records and inventories of office supplies, safety posters and FR clothing. Sets up new jobs and distributes materials accordingly. Supports aspects of the company's random drug testing and CDL program. Ensures the execution of company office policies and procedures. Assists with the coordination of field and operational activities in association with Project Managers. Assists with week-monthly reports, payroll records, union benefits, and wages. Prepares expense reports for all office and field personnel. Reviews invoices/packing slips for accuracy and completeness. Sorts incoming field mail and processes per company procedures. Assists with copying invoices, timesheets, special reports, etc. Follows Document Control procedures including stamping, routing, and sorting project specifications and drawings. Required A basic understanding of generally accepted accounting practices Extensive knowledge of general office procedures and practices Demonstrated multi-tasking and data entry skills, and prioritizing Ability to anticipate and meet internal customer needs Ability to work independently and meet deadlines Proven communication, organizational, documentation and interpersonal skills Excellent computer skills including familiarity with Microsoft Office Qualifications High School Diploma or Equivalent (Education beyond High School preferred) Minimum 2 years of administrative and/or clerical support experience Why work for Qualified Staffing? We offer a fantastic benefits package to all our employees. This includes healthcare, vacation/holiday pay, and 401K! In fact, these are the same benefits that we offer our corporate employees! A pplying for one job with Qualified Staffing is like applying for hundreds of jobs all at once! We respond to every job applicant within 24-48 hours.

Executive Assistant /ACCOUNTABLE TO: COO /CLASSIFICATION: Full-Time, Salaried Exempt /SALARY: $55,000-$60,000 /ABOUT LIFE REMODELED: Life Remodeled works with communities and organizations to create neighborhood revitalization that lasts. Our unique model repurposes vacant properties into one-stop hubs of opportunity where families can thrive. We fill these hubs with the best and brightest nonprofit organizations and facilitate collaboration to create far greater life transformation together than was previously possible alone. Together, we ensure three things: Detroit students perform at/above grade level in math and reading Families have access to essential health and wellness services Community members obtain higher paying jobs and achieve economic self-sufficiency /DEFINING THE OPPORTUNITY: The Executive Administrative Assistant role is essential to our success! You're the backbone of our mission through an administrative lens, ensuring the COO and CEO have what they need to seamlessly serve the needs of our external stakeholders and team members, and that they meet their internal commitments and goals. You anticipate the needs of others, looking ahead to prevent problems from arising. This position involves scheduling meetings, booking travel, managing communication at a high level, keeping track of expenses, and running side-by-side with the fast paces of our COO and CEO. /COMMITTED TO OUR CORE VALUES: • Community First: We prioritize the expertise, desires and needs of students and community residents in the neighborhoods where our projects are focused. Their ideas, hopes and dreams matter most. Bottom line, no matter how awesome anyone thinks Life Remodeled's projects are, they mean absolutely nothing if they don't align with the values and ambitions of children, youth and adults who make up the local community. • Always Find a Way: Our annual goals are always nearly out of reach. Unforeseen circumstances happen. Things change, and we are not only flexible, but we find better solutions than ever before. Every day we are innovating and creating a future that doesn't yet exist. There is always a way, and our team is made of those who not only believe this, but they make it happen. • Bold Humility: Wielding the powerful balance of boldness and humility is what drives Team Life Remodeled to take the form of servant leaders, who value the needs of others over our own with confidence and determination. We embrace our weaknesses and limitations, and we know we all have blind spots. Therefore, we are life-long learners who see every encounter and every challenge as opportunities to learn and grow as human beings. /YOUR RESPONSIBILITIES: Proactive thought partner who manages your COO's and CEO's time in a fast-paced, mission-focused, commitment to high-quality service environment. Owns and drives calendars and reminders. Facilitates the scheduling process and relevant communications with external relationships with friendly professionalism and high attention to detail. Coordinates end-to-end travel needs. Actively seeks tech opportunities and solutions to automate administrative tasks and functions both internal and external to the organization. Develops and refines administrative processes while also evaluating and managing future administrative needs Processes expenses for the COO and CEO on a timely basis. Supports administrative aspects of our internal commitments. Plans and prepares agendas and materials for Life Remodeled Board meetings and serves as the Board Liaison. Maintains the order and organization of our offices, and communicates general office decorum expectations to staff. Prioritizes tasks wisely. Obtains and shares information with the broader team as needed. Assists with the creation and preparation of materials - including proofreading, copying, and binding. Communicates candidly with the COO and CEO. Attends meetings, captures major takeaways, and works with the COO and CEO to ensure follow-up as needed. Completes special projects as needed. Maintains confidentiality regarding staff/organization information. Manages HR administrative needs. Manages Next Level Nonprofit administrative needs. /YOU MAY BE THE IDEAL CANDIDATE IF: You are highly responsive, have strong interpersonal and communication skills, and you deliver great results consistently. You are obsessed with the highest quality of customer service. You are a problem-solver and solutions-focused. You are extremely organized, excellent at time and project management, have clear systems and composure to deal with multiple tasks at once, and ensure everything gets done in a timely manner. You are an excellent proofreader. You have a high EQ. You are highly professional and diplomatic. You have a passion for finding how to use the latest technologies to make your role as efficient and effective as possible. You are proficient with Google Workspace. You can be trusted with confidential information. You have strong verbal and written communication skills. You exhibit a strong passion for continuous learning and growth You have a minimum of 5 years of experience in a fast-paced environment supporting senior executives. Bachelor's degree, strongly preferred. /HOW TO APPLY: ● Please submit a resume and responses to these five questions to: ************************ /QUESTIONS Provide a written response to a client requesting a meeting with the CEO of an organization who is not available for the meeting date requested. Would the people who know you best say that you are relentless in your pursuit of excellence? If so, why? In what ways can you recognize that you have a talent for building a successful professional relationship with an executive, and how you can maintain it over time? Describe an experience of exploring and implementing new office software and tools that made your role more effective. What makes you confident in your ability to elevate the executive administrative capacity of the organization and provide excellent communication with our partners? Can you offer specific instances that support your belief? We are fortunate to receive many inquiries to our job postings, so we will only be able to respond to candidates who most closely match our qualifications. Thank you for understanding!

About Us: We're a growing company dedicated to innovation and efficiency, seeking a proactive, driven Executive Assistant to support our executive team. This role is perfect for someone with strong common sense, who's eager to be mentored and develop within a fast-paced environment. Position Summary: As an Executive Assistant, you'll be essential in keeping our executive team organized and focused. You will oversee a range of tasks that require keen attention to detail and solid decision-making skills. This includes managing bill payments, monitoring financial processes, and being the key point of contact to ensure all related responsibilities are on track. We're looking for someone resourceful who can provide solutions, make quick, informed decisions, and secure answers as needed to keep things moving smoothly. Key Responsibilities: Manage executive calendars, coordinate meetings, and handle travel arrangements with accuracy and efficiency. Oversee billing and financial-related responsibilities, ensuring prompt payment, tracking details, and providing necessary updates to key personnel. Act as the liaison between executives and both internal and external contacts, communicating with professionalism and discretion. Anticipate executive needs and proactively address potential issues, providing support in a timely manner. Take the initiative to find answers, make sound decisions, and address tasks independently when possible. Assist with special projects and research as needed to support business initiatives. Who We're Looking For: A quick thinker with strong organizational skills who can adapt to changing priorities. Excellent interpersonal skills with a proactive, problem-solving mindset. Common sense, attention to detail, and the ability to manage tasks independently. Eagerness to learn and grow, with an openness to mentorship and development. Qualifications: Bachelor's degree or equivalent experience. Proficiency in Microsoft Office Suite, Google Workspace, and general digital literacy. Prior experience in an administrative or support role is beneficial but not essential; we value eagerness to learn. Why Join Us? Direct exposure to executive leadership and opportunities to make a meaningful impact. Growth potential in a dynamic environment with hands-on mentorship A culture that values your input and encourages professional development.

Don't miss this opportunity to make a difference as a Bilingual Spanish-Speaking Administrative Assistant at our Facility. As our Company continues growing, we are looking for a driven professional who can offer exceptional customer service and administrative support to our diverse team members and vendors. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. We have a great & driven culture, defined by our 3 Core Values: 1. Without Vision People Parish 2.Iron Sharpens Iron 3.Build TODAY Yourself! Join our team and Reach New Highs with Us! MUST BE 21 OR OLDER TO APPLY Our Benefits: Health insurance (Blue Cross) Dental insurance Vision insurance (Blue Cross) Employee discount Paid time off Holidays HSA Health Savings Account Life Insurance Administrative Assistant collaborates with TEAM MEMBERS to aid with all aspects of operations, under the direct oversight of the Business Administrator (People Related). This ASSISTANT would be a bridge between Mitten Distro and our Spanish-speaking and English-speaking Team Members and Providers. As an Administrative Assistant TEAM Member, you will: Work directly with the Business Administrator to support the overall recruiting and onboarding process. Work with HR aspects of onboarding that include understanding TM benefits, insurance, worker's compensation, and enrollment periods. Provide basic information to Team Members, Managers and Vendors when needed. Assist in training team members on how to use the portals and technology associated with these processes. Maintain well-organized files, ensuring proper documentation and record-keeping for seamless operations. Assist on the registration of daily operations in company software's and in workbooks. Assist with planning events and meetings. Provide excellent and knowledgeable costumer service. Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested. Perform administrative tasks, and another document gathering and filing. Maintain an adequate inventory of office supplies and uniforms and notify the Business Administrator when inventory is low. Provide support for the company's customer service website channel. Gather, track, and compile data and information. Keep a clean and organized production area. Provide ad hoc support around office as needed PERFORMANCE REQUIREMENTS / WORK ENVIRONMENT Team Members must act in a manner reflective of the company culture of high moral standards, innovation and continuous evolution, trust in the TEAM, continuous improvement, and sustainable relationships. Successful operations will THRIVE based on effective communication and TEAM Member collaboration. Applicants must have effective communication skills, interact professionally, and work effectively with others. All TEAM Members should be receptive to feedback and coaching and are encouraged to voice concerns or constructively make suggestions. Applicants must adhere to company rules, regulations, attendance/tardiness policies, and procedures of the company and the vape department, including, but not limited to Smoke-Free Campus, Lunch, and Cell Phone Access policies. We have a ZERO tolerance policy on violence, perceived violence, bullying, intimidation, harassment, and discrimination. COMPETENCIES . Flexible, collaborative, TEAM-oriented person . Effective communication skills . Must work well with others. . Must move quickly throughout the production facility. · Time Management - Daily Attendance, Punctuality and sense of urgency is CRITICAL · Self-directed, Productive, and Driven · Organized · Prioritizes cleanliness of all working areas · Attention to Details · Results driven · Positive Attitude · Must be dexterous . Must work with safety primarily in mind. PHYSICAL DEMANDS The physical demands described here represent those that must be met by a TEAM Member to perform the essential functions of this job successfully. The TEAM Member must have the ability to work sitting, standing, and moving around the facility when needed the complete shift. POSITION TYPE/EXPECTED HOURS OF WORK This position is full-time hourly. Typical days and hours of work are Monday through Friday, 7:00 a.m. through 3:30 p.m. (Hours are subject to change), depending on the schedule. AGE REQUIREMENT / STATE REQUIMENT · Must be 21 years of age (State Requirement) · State Background Check is required. Reviewed on a case-by-case basis. COMPENSATION $18.00 per hour REQUIRED EDUCATION AND EXPERIENCE · Basic math skills. · High school Diploma or GED · Fluent English and Spanish Speaking · Prior experience in customer service *Proficient in Microsoft Office *Ability to multitask · Associate related (Preferred) Work Location: Dimondale, MI - In person Start Date: November 2024 Job Type: Full-time