Administrative assistant jobs in Middletown, NJ

About the Role Velvet Caviar is a leading lifestyle and tech accessories brand and is seeking a dynamic, stylish, and incredibly organized Executive Personal Assistant to support our CEO and Founder. This role sits at the intersection of high-level executive support, personal assistance, and creative collaboration. This is not your typical EA role. From managing packed calendars to supporting social content shoots, international travel, company events, and daily to-dos - you'll help keep both the business and the CEO's personal brand running seamlessly. If you thrive in fast-paced environments, love aesthetics and TikTok trends, and are known for being two steps ahead - this role is for you. Key Responsibilities Executive & Administrative Support Manage CEO's work and personal calendar with precision; schedule meetings, appointments, and events Oversee inbox management; draft responses and flag priority items Attend meetings, take notes, and manage follow-up action items Maintain and manage the CEO's daily to-do list, priorities, and long-term goals Act as a gatekeeper, managing the CEO's time and workload effectively Coordinate domestic and international travel (including arrangements for her small dog) Send and arrange vendor and personal payments on behalf of CEO Creative & Brand Support Support CEO's personal social media presence (TikTok & Instagram): film, edit, brainstorm, and keep content aligned with trends and brand identity Offer creative input for event outfits, content shoots, and personal brand moments Source, pick up, and return items for content, events, and daily needs Manage closet organization and resale (e.g., Postmark listings) Personal & Lifestyle Support Run personal errands, book travels, make reservations, and execute lifestyle tasks with care and discretion Maintain the CEO's office space and household organization and logistics Assist with CEO's small dogs, as needed (must be dog-friendly) Drive for errands or events when needed (must hold a valid driver's license and be comfortable driving in NYC) Handle expense reports, reimbursements, and bill payments Project & Event Coordination Organize personalized gifting and coordinate events Help plan and coordinate company events and special projects Support internal creative initiatives and cross-functional priorities Anticipate the CEO's needs and proactively look around corners for solutions You Are... Highly organized, detail-obsessed, and thrive at managing chaos with calm A natural problem solver who's proactive and solutions-oriented A strong communicator - professional, clear, and personable Tech-savvy with experience across Google Suite, calendar/email systems, and editing tools for IG/TikTok Fashion-forward and social-media fluent with a sharp eye for aesthetics A team player with positive energy who's service-minded and discrete Someone with a valid driver's license who can confidently navigate NYC Requirements 3+ years of Executive or Personal Assistant experience, preferably in fast-paced, creative environments Based in NYC with deep familiarity navigating the city Comfortable managing both professional and personal tasks with professionalism and care Prior experience supporting social media or a personal brand is a strong plus Must love dogs and be flexible to assist as needed Available for occasional evening/weekend needs based on CEO's schedule or travel/events Bonus Points If You... Have experience with small-business operations or startup environments Have a background or interest in fashion, beauty, or influencer marketing Are familiar with travel logistics for events like Fashion Week, pop-ups, or influencer trips PERKS: Be a key strategic leader at a fast-growing brand! Competitive salary + performance-based bonuses Nice office located at the Brooklyn Navy Yard Hybrid schedule with 1-2 days a week in office PTO Days + Specified National Holidays Off Health Insurance coverage + other benefits Quarterly team events and or retreats Velvet Caviar is an equal-opportunity employer committed to a diverse workplace environment.

A boutique financial services firm in Downtown Manhattan is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a Director of IT. This is a newly created role designed to enhance efficiency, streamline operations, and serve as a key liaison across the firm's IT function. The ideal candidate thrives in a fast-paced environment, has excellent communication and follow-up skills, and enjoys building structure around complex workflows. This position offers broad exposure across IT operations, budgeting, vendor management, and project coordination. This position offers quality of life hours - 9am-6pm. Responsibilities: Executive & Departmental Support Manage and prioritize the IT Director's calendar, email inbox, meetings, and daily workflow Serve as the central point of contact for the IT department, ensuring timely follow-up on requests from partners and staff Maintain departmental logs and continuously monitor open items for resolution Budgeting, Purchasing & Vendor Administration Assist with IT budgeting, financial planning, and ongoing expense tracking Oversee IT purchasing, contracts, subscriptions, and renewals Maintain a calendar of renewal dates, expirations, deadlines, and deliverables Track orders, invoices, and coordinate closely with the firm's bookkeeping team Operations, Reporting & Asset Management Maintain accurate and up-to-date IT department records, reports, inventory lists, and asset management databases Support IT projects and initiatives, including administrative tasks, documentation, and budget coordination Assist with the preparation of presentations, meeting materials, and departmental reporting General Administrative Support Order supplies, support software/hardware coordination, and help manage incoming IT equipment Provide high-level administrative support as needed to ensure smooth day-to-day operations Assist with any additional IT or office-related tasks as required Qualifications: Bachelor's degree, preferred 5+ years of administrative experience, ideally in professional services or a fast-paced corporate setting Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and communicate effectively across teams Tech-savvy with a comfort level working alongside IT leadership Proactive, reliable, and able to follow through without heavy supervision Base Salary: $75k- $85k plus bonus and benefits The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives. If this particular role isn't the ideal fit, please feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated! Advice Personnel *Celebrating 40 years as New York's trusted boutique executive recruiting & staffing firm

Pay: Starting $20-$30/hr (based on experience; salary will increase after evaluations) Schedule: Full-Time, In-Office Reports To: COO (Micky Bell) & Founder (Maksud Agadjani) About TraxNYC TraxNYC is a fast-growing luxury jewelry company in New York City, specializing in custom jewelry, high-end diamonds, luxury watches, and content-driven retail. We operate in a fast-paced environment with a young, motivated team focused on long-term growth, trust, and aligned goals. We are seeking a highly organized Executive Assistant / Operations Assistant who wants to build a serious career in business operations, administration, and executive support. Position Overview We are looking for a detail-oriented, analytical, and proactive Executive Business Operations & Strategy Assistant to support senior leadership. This person will assist in operations management, executive support, administrative organization, financial tracking, sales auditing, and project coordination. This role is ideal for someone searching for an executive-level support position within a luxury brand, jewelry company, or high-growth business, who wants hands-on involvement in day-to-day operations. Key Responsibilities Executive Assistant + Administrative Support • Manage, organize, and prioritize emails for the COO and Founder • Handle executive communication, follow-ups, and administrative scheduling • Maintain operational documents, Google Workspace files, and task systems Operations & Business Management • Assist in business travel planning, event coordination, jewelry show registrations • Help organize company promotions, marketing initiatives, and internal workflow systems • Support daily operations, deadlines, and internal communication structures Financial Tracking & Accounting Support • Help audit Amex and credit card charges • Track recurring monthly expenses, subscriptions, and vendor payments • Support accounting with documentation reviews and discrepancy identification • Assist with gold scrap, dust logs, and production inventory checks Sales Auditing & KPI Oversight • Work with leadership to review sales activity, Instagram DMs, and lead management • Audit CRM data, KPIs, and reporting accuracy in Monday.com • Manage inbound Instagram and Facebook leads for the sales department Hiring, Staffing & HR Support • Assist with screening candidates, resume evaluation, and interview coordination • Identify strong potential hires and provide input on culture fit and work ethic What We're Looking For • Executive Assistant experience or strong administrative/operations background • Highly organized, detail-oriented, and reliable • Strong communication skills and professional presence • Ability to manage multiple tasks in a fast-paced environment • Tech-savvy with Google Workspace, Excel, CRM tools (Monday.com), and social media • Comfortable reviewing communication logs, sales messages, and performance data • Problem-solver with a no-excuses mindset • Looking for long-term career growth Compensation & Growth • Starting rate: $20-$30/hr based on experience • Salary will increase based on performance and contribution • Direct training from senior leadership • Growth paths into Operations Manager, Executive Strategy, or Business Development • PTO + Employee jewelry discounts • Major long-term career opportunities in a luxury brand environment Learn more about the role here: ****************************************** Check out our social media below Instagram: ********************************** TikTok: ******************************* YouTube: ********************************************** Facebook: ******************************** Twitter/X: *********************

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time

Administrative & Graphics Assistant to Senior Director As the Administrative & Graphics Assistant to a Senior Director on Meridian Retail Leasing, you will provide comprehensive support across administrative, operational, and marketing functions, ensuring seamless management of his business and team activities. This role requires strong organizational skills, Salesforce proficiency, attention to detail, and the ability to collaborate effectively across multiple departments. Key Responsibilities: Maintain and update Salesforce account, ensuring all records are accurate and up to date Utilize Salesforce efficiently to track client information, commissions, and other critical data Prepare and print leases for signings Review exclusive agreements, leases, and related documents to extract necessary information Handle general administrative tasks Act as primary point of contact between Senior Director and Meridian operations Create commission calculations Invoice landlords and follow up on outstanding commissions Support invoicing and tracking of commissions Manage all marketing initiatives for Senior Director's team, including Team marketing, listing email blasts, and collateral creation Design and coordinate retail leasing flyers, signage, and area maps highlighting business, transportation, and points of interest around properties Submit traded posts Collaborate with Meridian's Marketing team for marketing requests Manage calendar Coordinate lease hand-offs, key hand-offs, and other logistics with landlords, co-brokers, and clients. Qualifications & Skills: Strong proficiency in Salesforce and general CRM systems. Excellent organizational and multitasking skills. Strong attention to detail and accuracy. Ability to collaborate across departments and manage multiple stakeholders. Graphic design and marketing collateral experience preferred. Flexible and able to work extended hours when necessary Additional Information: Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments

Staten Island, NY 10309 Pay: $20-22/hr. We pride ourselves on being an organization that embraces differences, encourages the sharing of ideas, and thinks being successful should be both challenging and enjoyable. Our 6 tri-state branch locations are only the start of what we're building here, and we want to invest in your future to help us achieve our vision. We are now looking for HIGH-ENERGY, ambitious, self-starters seeking a long-term career. A Successful Associate in this role… Provides our customers with the products they want and the answers they need, by providing Extreme Customer Service. Heavy phone volume. Shines as our ambassador of cheer and positivity, spreading that throughout the organization Meticulously files and organizes documents with pinpoint precision and accuracy Supports our Finance, Purchasing, and Receiving departments with timely processing and follow-up Data entry Cash handling Daily bank deposits Is the ultimate team player, willing to do anything to help all fellow co workers without hesitation We are looking for a well-rounded Administrative Assistant and customer service professional to help shape the future of our company. WHAT WE REQUIRE: Superb attitude toward Customer Service Vehicle for daily bank deposits Excellent Communication, Organization, and People skills Strong Mathematical, Grammatical & Punctuation skills Fluency in Microsoft Office Suite: Word, Excel, Outlook Follow-Up and Follow-Through Common sense! Punctuality, Responsibility, and Positive Energy This is a Full-time Position, Monday - Friday. Our benefits include Sick Days, vacation days, Medical Insurance plans, 401K retirement plan, & Company Profit Sharing program. We are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities. req25-00614

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

A well-established real estate management firm is seeking a Junior Executive Assistant to support the company's President and assist with daily office operations. This is an excellent opportunity for someone looking for a steady, long-term role in a close-knit, family-oriented environment. The ideal candidate will thrive in a supportive capacity, enjoy variety in their day, and be eager to contribute to both administrative and operational functions. This position offers the stability of a consistent schedule, room to grow within a reputable organization, and the chance to be part of a small, collaborative team. Key Responsibilities Executive & Personal Support (50%) Provide direct administrative support to senior leadership, including scheduling, calendar coordination, and appointment management. Assist with correspondence, drafting and editing professional letters, and light personal tasks (e.g., reservations, scheduling appointments). Maintain organized filing systems and handle confidential information with discretion. Serve as a reliable point of contact when leadership is out in the field. Office & Operational Support (50%) Manage general office duties such as ordering supplies, handling mail, filing, and occasional front-desk coverage. Support property management operations by maintaining accurate contact information and organizing digital/paper files. Enter data into internal systems (training provided) and assist with light administrative follow-ups. Contribute to maintaining an efficient, well-organized office environment. Qualifications Minimum of 2 years of administrative or receptionist experience in a professional office environment. Excellent writing and communication skills - strong grammar, spelling, and attention to tone and detail. Tech-savvy with proficiency in Microsoft Office (Word, Excel, Outlook). Comfortable wearing multiple hats and managing shifting priorities. Reliable, professional, and comfortable working fully onsite. Bachelor's degree not required; Associate's or equivalent experience preferred. Bilingual in Spanish is highly preferred. I look forward to reviewing your application!

Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions. 50 keystrokes per minute, Microsoft Office knowledge intermediate level. Interpersonal skills, both verbal and written. Excellent customer service skills. Performs data entry and general clerical duties. Maintains professional demeanor. Liaisons with nurses, physicians, and staff. Ability to interact with patients all day.

ABOUT US Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies: direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City. POSITION OVERVIEW Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking, and related forms of gender-based violence. Sanctuary's Pro Bono Project expands access to justice for survivors by partnering with the private bar to provide pro bono representation and legal support. Each year, we collaborate with approximately 75 law firms and 1,200 pro bono attorneys. We are seeking an enthusiastic, detail-oriented, and highly professional Project Assistant to join our Pro Bono team. The ideal candidate will be passionate about advancing justice for survivors of gender-based violence and skilled at building strong partnerships with law firms, volunteer attorneys, and colleagues across the organization. This is an excellent opportunity for someone interested in the intersection of law, public service, and nonprofit management. The Project Assistant will gain broad exposure to Sanctuary's legal programs and play a key role in ensuring the success of pro bono initiatives in a dynamic, mission-driven environment. RESPONSIBILITIES Support the daily operation, administration, and coordination of the Pro Bono Project Serve as a logistical contact for law firm and corporate pro bono partners Help place pro bono cases with law firms and ensure pro bono attorneys receive timely case materials, background information, and technical assistance Manage and maintain accurate data in Salesforce, Sanctuary's case management system Assist a small number of clients with referrals and access to internal and external services, including financial grants, tutoring, housing, and counseling Maintain and enhance Sanctuary's Pro Bono Portal, an online resource center for pro bono attorneys Coordinate and provide administrative support for law firm pro bono clinics Help plan and implement Above & Beyond, Sanctuary's annual pro bono awards celebration Schedule client intakes and coordinate with referring agencies and internal teams Compile data and draft reports for funders and internal use Represent the Pro Bono Project at events, meetings, and trainings hosted by law firms, bar associations, and partner organizations On-board interns and volunteers Assist with the development of training materials for pro bono attorneys Organize trainings, meetings, and special events for law firm partners Perform additional duties as assigned to support the Pro Bono Project and its leadership Bachelor's degree or equivalent relevant work experience At least one (1) year of experience working in a law firm, or at least one year experience at a nonprofit or similar organization working or engaging directly with pro bono attorneys from law firms and/or volunteers who are assisting the non profit or similar organization as external counsel/legal service providers Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); comfortable learning new systems and managing digital workflows Experience with office systems (e.g. document management, scanning, etc.) Proactive, efficient, and highly organized self-starter who is flexible and able to manage multiple priorities Strong attention to detail and excellent communication and interpersonal skills Demonstrated passion for improving access to justice and a commitment to supporting survivors of gender-based violence High degree of professionalism, discretion, and integrity Strong team orientation and desire to collaborate with staff and external partners. Experience with survivors of trauma is a plus Budgeted Salary: $29.29 - $32.35 per hour (annualized base salary of $53,308/yr - $58,885/yr) ; based on completed years of experience pursuant to wage scale in accordance with collective bargaining agreement Work position is Full-time (standard 35 hours/week), Hourly/Non-Exempt Work schedule is currently Hybrid; must be able to meet job location schedule obligation Benefits: Health, Dental and Vision Insurance Employer-paid life insurance Employer retirement contribution Paid time off (Holidays, Vacation, Personal, Sick) Generous Leave Policy Flexible spending account / Health savings account Student loan assistance Tuition reimbursement program Gym reimbursement program Wellness program and rewards Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws. Survivors of gender-based violence are strongly encouraged to apply.

Who We Are: Capelli Sport is a global multi-sports brand based in New York City and New Jersey, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players What We Are Looking For: We're looking for a detail-oriented and organized Data Entry Assistant to support our sales and operations teams. If you thrive in fast-paced environments, love working with data, and are committed to accuracy, this opportunity is for you. Key Responsibilities: Enter, update, and maintain data in internal systems and spreadsheets. Verify accuracy by cross-referencing data with source documents. Conduct routine data audits to ensure completeness and precision. Generate and support reports and summaries. Maintain confidentiality of sensitive information. Organize and archive documents both digitally and physically. Communicate and collaborate across departments to ensure accurate data flow. Respond to internal data-related inquiries promptly and professionally. Assist with processing large spreadsheets (e.g., sales records, customer databases). About You: Previous experience in a data entry, administrative, or clerical role. High proficiency in Microsoft Excel and the Microsoft Office Suite. Exceptional attention to detail and strong organizational skills. Positive, team-oriented attitude with a strong work ethic. Ability to multitask and meet deadlines. Flexible to work from our South Hackensack office. Salary $20-22 per hour.

s the largest privately held multispecialty medical group in the Bronx, we provide high-quality, compassionate, and accessible medical care to some of the most vulnerable and under-served residents of New York State. Guided by a Population Health model of care, Essen has five integrated clinical divisions offering urgent care, primary care, and specialty services, as well as nursing home staffing and care management. Founded in 1999, our over 20-year commitment has fueled an unwavering dedication toward innovating a better healthcare delivery system. Essen has expanded from a single primary care office to an umbrella organization offering specialties from women?s health to endocrinology, from psychiatry to a vast array of other specialties. All clinical services are offered via telehealth or in-person at over 35 medical offices and at home through the Essen House Calls program. Essen Health Care is the place Where Care Comes Together! We are looking for the most talented and effective individuals to join our rapidly growing company. With over 1,100 employees and 400+ Practitioners, we care for over 250,000 patients annually in New York City and beyond. From medical providers to administration & operational staff, there is a career here for you. Join our team today! Job Summary Job Summary: The Physician Assistant will support the doctors? work and actively facilitate patients? recovery. You will apply medical techniques and principles under the direction of a physician and you will deal with a diverse set of patients offering them care and encouragement. Responsibilities Responsibilities include: Provide healthcare services under supervision of a physician. Examine patients and record their medical histories. Conduct physicals and treat minor injuries (sutures, splints, etc) Order diagnostic tests, interpret results and diagnose medical conditions. Prescribe therapy or medication with physician approval. Monitor responses to treatments and counsel patients. Assess patients? health and their demands and aim to fulfill them as well as possible. Issue appropriate prescriptions and administer medicine. Inform physicians about any problems or discrepancies that might arise. Acquire and review patient histories identifying abnormal conditions. Monitor patients? progress and keep records of treatments, surgeries or other medical events. Prepare patients for examinations and conduct routine procedures (measure blood pressure and temperature, administer injections etc) Provide therapeutic treatments (disinfecting wounds, stitching etc.) Collaborate effectively with team members of various specializations. Attend to emergencies. Following patients to identify their response to procedures and determine an appropriate continued plan of care and medication management planning. Consenting patients for procedures they are going to have. Assisting with triaging patient referrals. Qualifications Job Requirements: Master?s Degree required Active New York license as a Physician Assistant Currently New York Controlled Substance and Drug Enforcement Registration Master's degree Graduate of an approved PA Program and a post-graduate training program in surgery or at least one-year equivalent work experience Current Certification by the National Commission on Certification of Physician Assistants (NCCPA) Emergency Medicine / Family Practice/Acute Care DOT, BLS, ACLS Preferred Bilingual a plus - Spanish Proven work experience as a physician assistant or nurse Knowledge of EMR Systems preferred Equal Opportunity Employer Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population. Job Type: Full-time Pay: $120,000.00 - $145,000.00 per year Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person

Our client is seeking a detail-oriented and adaptable Administrative Assistant to support their team. The ideal candidate will thrive in a fast-paced environment and provide critical support in day-to-day operations. Process intakes with speed and accuracy Answer phones and provide guidance and resources to constituents Review, scan, and upload documents into NYMatters Manage shared mailbox and route messages as appropriate Review physical mail received by the bureau and route documents accordingly Listen to voicemails and return calls as needed Manage incoming and outgoing faxes Perform other duties as requested by the bureau Requirements: Knowledge of data entry and experience using various computer programs Ability to assess or analyze documents and make appropriate determinations Proficient in operating office phones and managing communications Flexible, fast learner, and adaptable to a fast-paced and fluid environment Preferred Education: Technical Degree or Certificate Program Benefits: Health Insurance Sick Time 401k Location: 28 Liberty Street New York, NY 10005 Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications) By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from HEPCO, Inc and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class

The CEO of a global leading direct access trading firm is seeking a dedicated and proactive personal assistant to join his team of assistants part-time. This is a great internship-style opportunity that is ongoing to showcase strategic and analytical thinking abilities while juggling the private and professional needs of a very active executive. This is a position for someone who thrives in a fast-paced environment and has exceptional organizational skills. Responsibilities Manage both personal and professional tasks, which include reservations, appointments, and any household needs Coordinate international and domestic travel logistics including flight itineraries, hotel reservations and car services. Organize agendas, manage calendar and plan events while prioritizing competing demands Prioritize and manage multiple projects simultaneously, maintaining diligent track of project timelines and deadlines Conduct thorough research on various topics as needed, providing detailed reports and actionable insights to support the CEO's initiatives Handle contract negotiations with third-party vendors, ensuring favorable terms and agreements Wardrobe and style management, personal shopping, procuring, and audit of wardrobe from day to day and special event clothing Perform general admin duties such as; recording meeting minutes, data entry, filing, copying, faxing, mailings, etc. Prioritize and lead multiple projects at a time, keeping diligent track of project timelines and deadlines Uphold a highly organized and detailed to-do list for both the CEO and business and taking careful note of important dates Maintain diligent communication with the rest of the team and ensure all aspects of the business are on track Monitor multiple social media accounts to help grow and expand online presence on existing and emerging social platforms Additional Personal / Creative / Executive Assistant duties as needed Requirements Incoming Freshman of Sophomore pursuing a Bachelor's Degree from an accredited university Must be able to provide SAT and/or ACT scores in order to be considered Ability to provide clear and concise oral and written communication A self-starter who is eager, optimistic, and has a “no task too small” mindset Must be able to work 10-15 hours per week Pays $39/ hour Visa sponsorship available

E-commerce company gets products and have to check if it's listed on the database each item has to be checked and go into inventory if not has to send pictures oversees to add it on 12/38 flexible hours: approx 20-25 hours a week $25 an hour, negotiable

Job Description RMA is seeking a full-time Billing Coordinator to join our growing team in Basking Ridge, NJ. At RMA, we are committed to the professional growth and development of our employees. We are looking for talented and compassionate individuals to join our growing team at our Basking Ridge location. If you are able and willing to work, learn and grow - We want to talk with you! Scheduled work hours are Monday to Friday from 8:30 AM to 4:30 PM. (Hybrid) Responsibilities: Accurately post daily payments and charges to patient accounts for in office and surgical center billing Ensure accuracy of posting by first reviewing information in our electronic medical records (EMR) system so any updates or errors can be captured prior to entry into our billing system Document progress and office notes in our internal EMR (Artemis) and /or billing system Generate Electronic Patient Statements Collect revenue by reviewing and transmitting insurance claims Support Finance Department by effecting daily and monthly close Maintain an up-to-date knowledge of CPT-4 and ICD-10 coding utilized within our practice Requirements: High School Diploma or GED equivalency - required Proficient computer literacy including; ability to use computers and related technology efficiently - required High energy, excellent interpersonal and multi-tasking skills, and demonstrated self-directed work ethic - required Aptitude to work independently and demonstrate good judgment IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement About IVIRMA Global: IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: ************************ *********************** Job Type: Full-time Benefits: 401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Editorial Assistant - In office-5 days per week The Editorial Assistant provides administrative and editorial support for the communication team and coordination with other departments, as needed, with a focus on AFA publications and brochures. Responsibilities and Duties: Maintaining and coordinating mailing and subscription lists, digital files, art assets and documents. Securing estimates from outside vendors, processing purchase orders and invoices, working with the Finance Department. Sourcing images; collaborating with graphic designer. Proofreading and copy editing for clarity, form and style. Coordinating the ordering and/or distribution of brochures for departments. Conducting research to support editorial, including fact-checking, if needed. Screening calls for the department. Securing ads, images and logos and filing them appropriately. Qualifications: Required: Bachelors degree in English, Communications, Journalism or equivalent combination of experience and Microsoft 365 proficiency (Word, Excel, PowerPoint, Outlook); experience with graphic arts, e.g., Canva, Adobe Creative Suite (i.e., photoshop, Indesign, illustrator) a plus. Strong organizational skills, ability to manage multiple projects simultaneously, and meet Excellent written and verbal communication Strong attention to detail and Proficiency in grammar and style Ability to build relationships internally and externally and manage Administrative experience in an office environment a plus.

Job Title: Production / Editorial Assistant Duration: 6 Months This short-term, contract position is needed to perform editorial task of reviewing editorial content for our AI / Bot projects and performing basic data entry, tagging and editing tasks with online applications. The candidate will: • Review snippets of article content generated by our editorial team • Classify them based on guidelines provided by the product team • Work with our development team to have content added to our database • Add intents so that our AI / Voice engines can access the content we add • Test the added content in different voice / AI clients like Google Home / Amazon Alexa / FB Messenger Required Skills: • The ability to follow written guidelines • The ability to review content in a spreadsheet • Basic Word processing skills: familiarity with Microsoft applications: Word, Excel • Attention to detail • Self-motivated and independent worker • Follows directions and multi-tasks Desired (not required) Skills: Familiar with Amazon Alexa / Google Home / Chatbots Additional Information Thanks & Regards' ________________________________________________________________________ ___ Vikram Bhalla | Team Recruitment | Mindlance, Inc. | W : ************ All your information will be kept confidential according to EEO guidelines.