Administrative assistant jobs in Midwest City, OK

* 493331 * Langston * VP OPERATIONS (LU) * Staff Full-time * Opening on: Oct 20 2025 * VP Operations (LU) * High school diploma or equivalent Add to favorites View favorites Campus LANGSTON Contact Name & Email Angel Stanfield, **************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $27,000 - $30,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. About this Position Langston University Office of Admissions, Recruitment and Outreach Programs is seeking a dedicated and outgoing Administrative Assistant to join our "Dream Team". This position plays a critical role within our department as the Administrative Assistant will be the FIRST friendly face our students, parents, and stakeholders see when they enter our office. As we know Admissions, Recruitment and Outreach Programs is the heartbeat of the campus, which means at all times the office dynamics are extremely fast paced. It is our sole responsibility to provide great customer service and assist students with their admissions' needs to ensure the student enrolls, matriculates, and become a Langston University Alum. Essential Duties and Responsibilities: * This position plays a key role in ensuring the smooth operation of ARO by providing administrative support to the staff therein and servicing as a resource to the university community. * Exercise discretion in the handling and dissemination of confidential and other sensitive information (such as student file contents and budget matters). * Responsible for opening the office for business, daily. Receives, greets, and directs visitors to appropriate individuals or office within the institution and maintains records of visitors. * Answers, properly routes, and return phone calls. Greets incoming office callers, screening them to determine the purpose of their call or visit, and providing them with the necessary assistance to ensure they are directed to the best resource(s). Responsible for maintaining the record of callers for reference. * Must have superb organization, communication, and interpersonal skills with the ability to work in a diverse community serving students, faculty, administrators, and external constituents (such as alumni and prospective students and their families). * Must have the ability to work well under pressure, experience in managing multiple projects and meeting deadlines is required. Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is also required. * Responsible for supervising and directing the work of student employees within the Office, including setting work schedules and approval of electronic timesheets. * Responsible for collecting, opening, sorting, and distributing incoming mail. * Assist with all aspects of ARO events and perform routine office tasks such as: Office supply inventory maintenance and ordering, maintenance of office equipment including arrangement for service calls as needed, reconciliation of records, such as travel and purchasing documents, general procurement tasks and processing of invoices/receipts. Experience with SciQuest platform (OK Corral) preferred. * Responsible for special projects, assigned by the supervisor, including but not limited to gathering information for reporting or other activities and development of special correspondence or documents, presentations, or publications as needed. * Responsible for filing documents and maintaining office files, to include active and inactive student files. Responsible for ensuring student files are transferred to the appropriate LU School, as students matriculate to upper division. * Must have at least three years of experience as an administrative assistant, administrative specialist, office manager, or related position. * Responsible for making travel arrangements for the Director of Admissions, Recruitment and Outreach Programs * Attend routine and emergent office meetings and take notes for future dissemination. * Performs other related duties as required and deemed appropriate in support of the Office, along with meeting the additional duties which may be assigned by the Director of Admissions, Recruitment and Outreach Programs. Required Qualifications * High School/GED (degree must be conferred on or before agreed upon start date) * Three years or more in a customer service position and or fast-paced office setting; preferably K-12 or Higher Education. * Experience preparing travel itineraries and coordinating travel accommodations, excellent verbal and communication skills, strong organization skills, ability to handle multiple tasks, meet deadlines, and work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff. * Knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Publisher, Access, Element 451, Ellucian and Internet Explorer or another worldwide web search engine. * Skills, Proficiencies, and/or Knowledge: * Ability to work flexible hours, including evenings, weekends (Registration and Summer Schedule) * Strong interpersonal, communication, and organizational skills with a proven ability to work independently and as part of a team. * Ability to manage multiple priorities and meet strict deadlines with professionalism and adaptability. * Valid Driver's License Preferred Qualifications * Associate's Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist - 1795 Langston OFFICE OF PRESIDENT (LU) Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Payroll Systems Analyst - 001730 Langston VP FISCAL & ADMINISTRATIVE AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d118abfbb5a58a24641953d1723c493&postfix=2_0">

We are looking for a focused Data Entry Clerk to continuously update our company's databases. The Data Entry Clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The Data Entry Clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary. Responsibilities: •The Data Entry Clerk will liaise with and follow up with employees within the company as well as with customers to collect information •The Data Entry Clerk will capture the data into relevant databases in a timely and accurate manner •You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary •Gathering reports, personal details, documents and information from employees, other departments and clients •Scanning through information to identify pertinent information •Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing •Creating accurate spreadsheets •Entering and updating information into relevant databases •Ensuring data is backed up •Informing relevant parties regarding errors encountered •Storing hard copies of data in an organized manner to optimize retrieval •Handling additional duties from time to time Requirements•High school diploma •1+ years experience in a relevant field •Good command of English •Excellent knowledge of MS Office Word and Excel •Strong interpersonal and communication skills •Ability to concentrate for lengthy periods and perform accurately with adequate speed •Proficient touch typing skills Benefits•Premier Medical, Dental and Vision Insurance with no waiting period •Paid Vacation, Sick and Parental Leave •401(k) Plan with Profit Sharing •Tuition Reimbursement

Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance and reconcile credit card statements Utilize Excel extensively for data entry, reporting, and analysis Maintain organized records and assist with document management Support team members with administrative tasks as assigned Requirements: Proficiency in Excel (including formulas, pivot tables, and data management) Strong organizational and multitasking skills Excellent written and verbal communication skills Previous administrative experience preferred If this sounds like the right opportunity for you, apply today!

Summary DNA Solutions is one of the leading Forensics and DNA services companies in the nation with a reputation for utilizing the highest quality science to get reliable results for our clients. The Bi-Lingual Administrative Support will support this mission by being responsible for a range of administrative support and client-facing functions to make sure the needs of all customers are met in a professional and timely manner. Some prior leadership experience is strongly preferred and compensation will be commensurate with proven leadership ability. Bilingual candidates with a strong grasp of both English and Spanish strongly preferred but not required. Essential Functions... Responsible for answering the phone and acting as a first contact for answering questions pertaining to all lines of business provided by the company. Ensures a positive and professional experience for all customers by providing excellent customer service at all times Manages client inquiries via phone, email, online, or in person. Provides clients with technical assistance and directs client complaints to appropriate management in a timely manner. Acts as the front-line for building positive client relations by checking in regularly and following up on active processes Position Requirements... Ability to speak both Spanish and English fluently High school diploma Experience with Microsoft Office and customer service Experience in office administration Education in Forensic Science is a plus. Work Environment... This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands... This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. AAP/EEO Statement DNA Solutions, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. DNA Solutions, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of DNA Solutions, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.

About Our Organization: Third party distributor of slot machines FLSA Status: Non-exempt Hiring Manager Job Title: Director of HR and Compliance Job Function: Performs general office functions, organizational, and clerical support. Carries out personal errands or tasks for Management. May assist in generating reports, tracking or accounting, expense reporting, filing, or any other tasks assigned by management. Job Level: Individual Contributor Employment Status: Full-time Regular Primary Location: OKLAHOMA CITY, OK Job Summary Perform administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, supporting a team with office needs, tracking different items for management, assisting upper management with personal errands or tasks, or any other tasks assigned by management. A company car will be provided for any required errands. Current valid driver's license is required. Education and Experience Bachelor's Degree preferred High School Diploma - or the equivalent (for example, GED) required Work Context Communication - Frequently communicates effectively and professionally with coworkers or clients as the job dictates. Role Relationships - Keeping relationships positive and professional is of high importance. Responsibility for Others - No responsibility for others except to work well together. Work Setting - Typical office setting, extended amounts of time sitting at a desk. Job Hazards - Walking through the warehouse or technician area may pose risks to sharp objects, loud noises, or other small hazards. Body Positioning - Most of the job will be spent at a desk, working on a computer. Work Attire - Business attire, adhering to the dress code policy of the company. Impact of Decisions - Any decisions that may impact the company would be made by management. Primary Job Duties Answer telephones or emails and give information, take messages, or transfer correspondence to appropriate individuals. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Locate and attach appropriate files to incoming correspondence requiring replies. Complete forms in accordance with company procedures. Make copies of correspondence or other printed material. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. Learn to operate new office technologies as they are developed and implemented. Maintain scheduling and event calendars. Schedule and confirm appointments for clients, customers, or supervisors. Order and dispense supplies. Conduct searches to find needed information, using such sources as the Internet. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. Use computers for various applications, such as database management or word processing. Create, maintain, and enter information into databases. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Train and assist staff with computer usage. Prepare conference or event materials, such as flyers or invitations. Assisting in support of the sales team. Running any and all types of errands for upper management. Follow all company policies and procedures, failure to do so will result in termination. Research small projects as assigned and present findings to management. Complete organizational projects as assigned. Any other tasks assigned by management.

The “right fit” must be determined with care. Our extensive knowledge of the legal and regulatory environment assures our client's plan design and operation will meet these requirements. We draw on this same knowledge base to provide our clients with ideas and strategies for maximizing plan contributions and asset accumulation. Job Description Executive Administrative Assistant Responsibilities: Welcome visitors to the office. Answer phone calls. Respond to emails. Manage the executive calendar. Schedule meetings for executives. Maintaining filing systems. Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: A high school qualification or equivalent. Excellent computer literacy skills. Professional appearance. Proficiency with Microsoft Office. Excellent verbal and written communication skills. Ability to prioritize tasks. Ability to work well under pressure. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Title: Automobile Service Administrative Assistant Job Type: Full-Time Salary: $17-$18 per hour Edmond Hyundai is committed to providing exceptional automotive service and customer experiences. Our team takes pride in delivering high-quality maintenance and repairs in a professional and welcoming environment. Job Summary: Edmond Hyundai is seeking a detail-oriented and customer-focused Automobile Service Administrative Assistant to support our service department. This role includes managing administrative tasks, coordinating service appointments, assisting customers, and ensuring smooth communication between our service team and clients. The position also involves overseeing our service rental car fleet. Key Responsibilities: Greet customers and schedule service appointments. Answer phone calls and respond to service inquiries via email. Prepare and manage work orders, service tickets, and invoices. Maintain accurate service records, parts inventory, and warranty documentation. Communicate with technicians regarding service status and parts needs. Process payments and manage billing efficiently. Manage and coordinate the service rental car fleet, ensuring availability, maintenance, and proper documentation. Generate reports for management and maintain compliance with company policies. Qualifications: High school diploma or equivalent; associate's degree preferred. Experience in administrative roles, preferably in automotive or service industries. Strong organizational and multitasking skills. Excellent communication and customer service skills. Proficiency in office software and service management systems. Basic knowledge of automobile systems is a plus. Why Join Us: Friendly and supportive team environment. Opportunities for professional growth. Competitive hourly rate of $17-$18 and benefits.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

: SECRETARY FIRST, FINANCIAL SECRETARY SALARY SCHEDULE: SCHEDULE L DEPARTMENT: ELEMENTARY INSTRUCTION FLSA STATUS: NON-EXEMPT SAFETY-SENSITIVE: YES Performs, under supervision, specific duties associated with each building's financial operation. This includes maintaining the building budget and student activity accounts within the guidelines set by the school district's finance office. QUALIFICATION REQUIREMENTS: * Minimum of high school diploma or general education degree (GED) * Effective communication, clerical and mathematical skills * Previous experience in clerical/financial related tasks is preferred but not required * Ability to perform each essential duty satisfactorily ESSENTIAL DUTIES AND RESPONSIBILITIES: * Maintain ledger and all activity account records in accordance with Board Policy and state law. * Provide a monthly and annual summary of activity fund to the Principal and the Chief Financial Officer. * Maintain purchase order log, type purchase orders, and ensure adherence to activity account purchasing procedures. * Process checks for payment of invoices and maintains checkbook. * Process district requisitions and maintain purchase orders. Order, distribute, and maintain an inventory of all supplies for school. * Work with the principal on current and following year budgets. * Responsible for sales and distribution of school fundraisers. * Receives all monies from sponsors and balances all accounts. * Must keep all financial records current and ready for audit on short notice. * Additional duties that may be assigned by immediate supervisor or above. LANGUAGE AND GRAMMAR SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. The noise level in the work environment will vary from somewhat loud to extremely loud. To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned. DISCLAIMER: Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Job Posting Title Secretary Agency 310 STATE FIRE MARSHAL Supervisory Organization State Fire Marshal Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Fill a vacant position Basic Purpose Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. Typical Functions * Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence. * Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries. * Receives visitors; answers inquiries personally or refers to appropriate official. * Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account. * Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences. * Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy. * Supervises administrative or clerical assistants. Level Descriptor At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees. Education and Experience Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience. Knowledge, Skills, Abilities, and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees. Special Requirements Additional Job Description Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Classification Title Student Employment Program (FWSP/STEP) Working Title Campus Police Department Assistant - Student Datatel Position ID POLI8FEDWORK1A / POLI9STEPEMP1A Annual Hours As assigned or needed not to exceed 25 hours per week. Placement Range $10.00 Position Type Student Employee Job Category Student General Description An employee in this position provides general clerical assistance for the department, assists Call Center Operators as needed, performs door unlock activities as requested, performs assigned duties and other administrative services for the Campus Police Department. The duties are performed within OCCC buildings, facilities and/or parking lots. These duties require a working knowledge of College policies and procedures; familiarity with the college property and personnel; walking of college buildings; information giving; and other duties as directed by the Chief of Police or designee. An employee in this position has a limited risk for occupational exposure to human blood or other potentially infectious materials as a result of the performance of the employee's duties. Reports To Communications Coordinator What position(s) reports to this position? N/A Minimum Education/Experience Current OCCC student enrolled in a minimum of 6 credit hours for the Fall OR Spring semester OR enrolled in a minimum of 3 credit hours for the Summer semester. OR Current OCCC student with a Federal Work Study award. Required Knowledge, Skills & Abilities Positive oral and written communication skills. Positive human relations skills. Demonstrated ability to exercise good judgment with courtesy and firmness. Ability to work flexible hours. Physical Demands/Working Conditions 1. GENERAL PHYSICAL REQUIREMENTS: Light work: The person in this position may occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull or otherwise move objects.. 2. PHYSICAL ACTIVITIES: This position requires the person to frequently communicate with and listen to students, faculty, staff, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position requires the person to frequently operate a computer and other equipment to perform the essential functions of the position. This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists. This position requires the person to frequently position self to access materials that may be above head or at ground level. This position requires the person to use upper and lower body to exert force up to 20 pounds to grasp or lift materials or equipment. This position requires the person to frequently position self to assist Police Department staff, customers, and work with equipment. This position requires the person to perceive attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. 3. VISUAL ACUITY: This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. 4. WORKING CONDITIONS This position performs the essential functions in an indoor, Campus Police Department office setting. This position may require the person to be exposed to infectious diseases. This position requires the person to occasionally function around prisoners, mental patients, uncooperative, agitated and hostile individuals. Preferred Qualifications N/A Required Training Annual Campus Security Authority (CSA) Training Work Hours M-Sa / not more than 25 hours per week 20 hours if International Student Department Campus Police Department Job Open Date 02/12/2025 Job Close Date Open Until Filled No HR Contact Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required documents: cover letter and resume. Applicants who do not attach the required documents will not be considered for the position. For application assistance or questions, please contact Human Resources at **************, Monday through Friday between the hours of 8:00 AM and 5:00 PM. Posting Number Student, Work Study, Temporary_0402890 Job Duties Job Duties (Position Specific) (The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Job Duties (Duties Assignment Statement) Answers OCCC Call Center telephones and connects callers to appropriate OCCC services and/or personnel. Greets and assists visitors seeking Campus Police Department services or general information regarding OCCC. Will often communicate utilizing Campus Police Department assigned radio. Performs light filing, clerical and general office duties. Provides information on the location of offices on campus and college personnel. Unlocks rooms as assigned. Performs other duties as assigned. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur. This position has been identified as having significant responsibility for student and campus activities. The individual holding this position is designated as a Campus Security Authority (CSA). CSAs are required to report crimes they become aware of to the Reporting Structure at Oklahoma City Community College. Annual CSA training is required for individuals holding this position.

ARL Bio Pharma is the leading pharmaceutical quality testing laboratory in the United States and has need of a temporary employee for a 6-8 week engagement to assist in our Accounting Department. Preferred Work Shift: Monday - Friday, 8:00 am - 5:00 pm but hours and days are negotiable. Job Duties will be providing general administrative support and assistance within our Accounting dept. This is an ideal opportunity for a college student looking to earn some money during the Holiday break, or a recent graduate looking to get a foot in the door, as we also have permanent openings in the department.

: SECRETARY FIRST, FINANCIAL SECRETARY SALARY SCHEDULE: SCHEDULE L DEPARTMENT: ELEMENTARY INSTRUCTION FLSA STATUS: NON-EXEMPT SAFETY-SENSITIVE: YES Performs, under supervision, specific duties associated with each building's financial operation. This includes maintaining the building budget and student activity accounts within the guidelines set by the school district's finance office. QUALIFICATION REQUIREMENTS: Minimum of high school diploma or general education degree (GED) Effective communication, clerical and mathematical skills Previous experience in clerical/financial related tasks is preferred but not required Ability to perform each essential duty satisfactorily ESSENTIAL DUTIES AND RESPONSIBILITIES: Maintain ledger and all activity account records in accordance with Board Policy and state law. Provide a monthly and annual summary of activity fund to the Principal and the Chief Financial Officer. Maintain purchase order log, type purchase orders, and ensure adherence to activity account purchasing procedures. Process checks for payment of invoices and maintains checkbook. Process district requisitions and maintain purchase orders. Order, distribute, and maintain an inventory of all supplies for school. Work with the principal on current and following year budgets. Responsible for sales and distribution of school fundraisers. Receives all monies from sponsors and balances all accounts. Must keep all financial records current and ready for audit on short notice. Additional duties that may be assigned by immediate supervisor or above. LANGUAGE AND GRAMMAR SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. The noise level in the work environment will vary from somewhat loud to extremely loud. To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned. DISCLAIMER: Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Administrative Assistant (Cemetery Services) At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $17 - $18 per hour Job Type: Full-Time Location: Resthaven Funeral Home & Memory Gardens located in Oklahoma City, OK. Qualifications High School Diploma or equivalent. 2+ years of administrative or accounting experience. High degree of overall computer proficiency. High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) & Google Docs. Proficiency with multi-line phone systems and general office equipment; and Working knowledge of basic accounting principles Job Duties Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Schedules appointments for the business. Composes and types of correspondence as needed. Compiles and reports on statistical data as required by the business or Managing Partner. Inputs data into CFSS system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Receives and records payments from client families. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate; and Other duties as assigned. Benefits: 401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Paid time off Vision insurance

Administrative Assistant - OKC Agility 360 is seeking a Administrative Assistant with some experience to support the day-to-day operations for our client, a Mortgage Default focused Law firm. This is a full-time position within a team-oriented environment located in Oklahoma City, OK. Responsibilities Answer incoming calls, assist with routine inquiries and/or transfer callers as needed Receive, input, and communicate all client referrals Greet clients and partners with professionalism Receiving incoming mail Other administrative tasks, as needed Qualifications Experience answering, screening, and directing incoming phone calls Strong computer skills Attention to detail and accuracy while achieving high productivity Ability to multitask and prioritize work with competing deadlines Ability to communicate in the utmost professional manner with clients and colleagues Eagerness to learn new tasks Be a positive contributor to firm's overall goals Have a general working knowledge of the mortgage default industry Bilingual (Spanish) is a plus Details Direct hire position Yearly salary based on experience ($35k - $42k) Onsite role in Oklahoma City, OK Employment is contingent upon passing a background check, drug screening, and credit check Our client offers a competitive compensation package including health benefits, 401K and paid time off.

City Wide Facility Solutions of Oklahoma is the nation's leading management company in the building maintenance industry. We are a management company that acts as a single point of contact for over 20 different interior and exterior facility maintenance services for our commercial clients. Our mission is to save time and solve problems for our clients so they can focus on their core business. We serve a wide range of industries by partnering with specialized independent contractors to deliver consistent, high-quality results. We are looking for an individual who is ready to be a key part of our dynamic team and help us continue our positive 'Ripple Effect' in the community. The Role: Administrative Assistant This vital role serves as the hub for administrative, accounting, and internal communications activities. Reporting directly to the Director of Administration, you will work closely with the General Manager and Owner to implement efficient procedures and manage a wide range of routine and project-based tasks. A high degree of attention to detail and exceptional follow-through are essential for success. Key Responsibilities and Essential Functions The Administrative Assistant will manage a diverse set of duties, including: I. Administrative & Operational Support Handle incoming calls, monitor office cameras, and greet visitors with professionalism. Process and manage internal office supply orders and certain customer orders. Maintain physical and electronic filing systems, including document scanning. Prepare monthly meeting packets for Independent Contractors (IC). Order employee business cards and IC uniforms as needed. Update and maintain internal resources, including phone directories, organizational charts, and employee milestone dates. Assist with the printing of Independent Contractor invoices. Develop reports as requested from the Leadership Team. II. Accounting Assistance Work with the Accounting Department on collecting outstanding Account Receivables. Prepare daily bank deposits accurately and promptly. III. Marketing & Communications Develop and distribute an internal employee newsletter and a monthly newsletter for Independent Contractors. Create engaging social media posts for LinkedIn, Facebook, and Instagram. Execute Emfluence campaigns to customers. Keep the company website current with pictures and employee profiles. Update office TV displays with relevant information for Sales, Operations, and Customers. IV. Employee & Event Management Plan and coordinate quarterly charity events and team-building outings. Create slide shows and recognition materials for employee birthday and anniversary milestones. Requirements High School Diploma is required; a college degree is preferred. Prior office administrative experience, accounting experience, or similar relevant experience is highly desired. Must be a self-starter with a strong attention to detail and follow-up skills. Excellent written and verbal communication skills. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency with using social media platforms for business purposes (LinkedIn, Facebook, Instagram). Benefits Compensation- Starting at $20 per hour, with potential for a higher rate based on experience. Schedule- Standard Monday through Friday work week. Health & Wellness- Comprehensive Health Care Plan (Medical, Dental & Vision). Financial Security- Retirement Plan (401k) with company match. Time Off- Generous Paid Time Off (PTO) and Holiday Pay. Career Growth- Ongoing Training & Development opportunities.

ADMINISTRATIVE ASSISTANCE - $16+/hr Hours: 8:00a - 4:30p ( Monday - Friday ) Some of the responsibilities and skills of this job are (not limited to): Take orders, enter multiple orders hourly, determine any changes that must be made. Greet customers warmly and ascertain problem or reason for calling or visiting.(point of contact) Advise on order information. Use telephones and email to reach out to customers and verify order information. Cancel or change orders. Listen and respond to customers needs and concerns via phone, email, mail, or in person. Take payment information and other pertinent information such as addresses and phone numbers. Place or cancel orders to venders. Provide information about products offered by CGD. Handle product complaints. Answer questions about warranties or terms of sale. Schedule deliveries. Act as the company gatekeeper. Suggest solutions with a product malfunction. Work with CGD staff to ensure proper customer service is being delivered. Review or make changes to customer account details. Create, manage and organize files. Effective, warm and professional verbal and non-verbal communication. Highly organized. QuickBooks Knowledge Desktop required! Typing including 10 key Punctuality and reliable source of transpiration Filing Ability to ask relative questions. Ability to be attentive. Knowledge of different industry products. Knowledge of where services and products are available from. Problem-solving and decision-making skills. Work Remotely No Job Type: Full-time Pay: $16.00 - $19.00 per hour Data Entry: 1 year (Preferred) Work Location: In person

Job Type: Full-Time Reagan Smith, Inc. is seeking an administrative assistant to join our team in Oklahoma City, Oklahoma. This role provides essential administrative, data-entry and document support to the Land Department as well as direct engagement with landowners, clients, and government agencies across the state of Oklahoma. Entry level position with training available for internal advancement. Qualifications Bachelor's degree in a relevant field At least 2 years of customer service experience Proficiency with Microsoft Excel, Word and Adobe Ability to proofread a variety of documents for clarity, consistency and accuracy Preferred 2-4 years experience in a professional setting Job specific training provided Job duties and responsibilities Assist with mailing, filing and copying as needed Hand deliver documents to appropriate federal offices Maintain and track correspondence and legal documents into databases and file systems to ensure proper record-keeping Speak to mineral owners and answer all questions they have regarding paperwork they received Review and verify documents to confirm title information, legal descriptions and proper execution. Input land ownership information into Excel spreadsheets accurately based on client-provided title opinions and federal ownership reports Research various information using multiple public databases and other online resources Competencies Strong written and verbal communication skills Strong research skills across multiple online resources Strong working knowledge of Microsoft Office and Adobe Attention to detail when drafting and reviewing documentation Ability to multitask and work efficiently in a fast-paced environment Willingness to learn and collaborate Ability to think critically and solve problems Benefits Health Insurance, with Vision and Dental offered 3% match on 401K (financial advisor free of charge) $30,000 Life Insurance Policy Reagan Smith, Inc. clothing provided 2 weeks Paid Time Off 17 paid holiday days

Full-time Description Robinson Park (RP) is committed to delivering exceptional property management services to its clients and tenants. The Lease Administrator Assistant will provide direct support to the Lease Administrative team, who work within a dynamic, fast-paced environment providing support to multiple levels of management throughout the company. This position will office in downtown Oklahoma City and 100% in office. What you'll be doing: · Prepare lease analysis of leases/amendments · Review/proof Leasing Rent Rolls, Stacking Plans, VTS reports reflect the same data · Assist Lease Administrator maintain lease documents and files on SharePoint · Assist with preparation of Commencement Letters/Estoppels · Assist Lease Administrators updating standard form documents · Provide support to Lease Administrators · Help track and manage requested documentation from Business Managers and Brokers · Clerical duties (Filing, mailing, and scanning) Why work for us: Grow. Succeed. Lead. Join the team delivering the best in commercial real estate management solutions. When you join RP, you join a growing company at the forefront of the exciting, fast-paced commercial real estate industry. With an extensive portfolio of property locations and a robust corporate team, you'll find ample opportunity and a variety of career paths here. Our reputation gives our tenants, employees, clients, suppliers, investors and the many communities we serve the confidence to trust us and do business with us. Our character first culture provides a clear framework for making the right decisions and forms the foundation for our continued growth. We are committed to the professional and technical development of every RP employee. We deliver on this commitment by fostering a culture of learning and growth that provides a variety of development opportunities for our employees. RP is all about delivering an exceptional work environment and that starts with our employees. We offer a comprehensive benefits package that includes health care options, retirement benefits, paid time off and many more services and programs aimed at ensuring total employee wellbeing. Requirements Preference will be given to qualified candidates who have two (2) or more years of relatable work experience but not required. Preference will be given to candidates with a bachelor's degree, but not required Must be detail oriented and have a high attention to detail Must possess a high level of discretion when working with sensitive information. Strong organizational skills A self-starter and motivated Extremely responsible Dependable Time management skills and ability to prioritize multiple projects Must be proficient in Outlook, Word, Excel and SharePoint. Robinson Park is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status.