Administrative assistant jobs in Millcreek, PA

Job Description Chautauqua Institution owns and operates the Chautauqua Hotel Company, a historic full-service comprehensive hotel that has 150 rooms for guests. The Athenaeum Hotel houses the Heirloom Restaurant, and the Lobby Lounge. The Athenaeum Hotel is open from late April through October for conferences and events. The Hotel is in full operation during the Chautauqua Institution summer season, from late June through late August. About Your Compensation Compensation for this position starts at $18.50/Hour and, with demonstrated experience and qualifications, candidates may earn up to $20.00/Hour. About Your Work Serve as an end-user of Ultimate Kronos Group (UKG)'s Recruiting Gateway to support Talent Managers with actively moving candidates through the recruitment and selection processes, including candidate pre-screening and scheduling interviews, as directed. Contribute to recruitment efforts by understanding the talent pool and coordinating outreach to qualified candidates for talent managers with staffing needs. Assist management with the recruitment process by closing filled job postings and/or opening a new requisition to account for turnover using the Recruiting Gateway. In collaboration with the Human Resource Generalist, support managers in tracking their hires through the electronic onboarding processes centralized in Human Resources. Use available reporting to understand hire status to physical start date and to ensure accurate and timely follow-up for outstanding requirements preventing hire. On completion of onboarding, coordinate department-level orientation processes for hires at Chautauqua Hotel Company, including scheduling hires for orientation and training sessions. Coordinate posting of departmental schedules using Homebase and provide employees with support accessing accounts/schedules on Homebase or accounts on UKG. Ensure appropriate Payroll Action Form (PAF) submissions for changes to employment records with required approval/documentation for secondary jobs, transfers, pay or status changes, and terminations/notices. Provide administrative assistant with time management and tip reporting, in compliance with all policies and procedures and federal, state, and local labor and tax laws. In partnership with key stakeholders for J-1 Visa students through Interexchange, coordinate arrival dates/start dates, travel arrangements, appointments/paperwork with the Social Security Office, and support community engagement and general questions to ensure assimilation into the workplace and organization. Reconcile and verify invoices and prepare vouchers for approval and payment. Enter financial data accurately into accounting software or Excel. Reconcile vendor statements and investigate discrepancies. Input data relating to central inventory orders and venue charges. About the Referral Program Chautauqua Institution's Referral Bonus Program is a talent solution to recruit, develop, and retain a diverse workforce that encompasses all the skills and experience necessary to deliver on our goals and objectives. Chautauqua Institution will provide a $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work. In the case of seasonal positions working less than 6-months, the new candidate must remain actively employed for at least 30-days from the first physical date of work and until the closing date of the season. The closing date of the season is the last Sunday in August. About Your Work Schedule Chautauqua Institution and Chautauqua Hotel Company offer flexible schedules, full and part-time, for seasonal employment during summer operations starting annually each June and concluding in August. Seasonal employment may be available earlier (pre-season) and beyond season (post-season) based on business needs and candidate availability. Schedules typically include evenings, weekends, and/or holidays as a requirement. Schedules are typically eight-hour shift with a start time that varies between 7:00 a.m. and 12:00 p.m. for a total of 40/hours per week. The schedule will be dependent on seasonal hours of business, sales volume, and employee status (full-time/seasonal or part-time/seasonal). Scheduled hours may include evenings, weekends, and holidays based on business needs. Part-time work is available pre/post the summer season (mid-April to late-October). About Living on the Grounds No employer-provided housing is available for this position. Applicants should plan to secure independent housing or reside within a commutable distance. About Chautauqua Institution Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company, a comprehensive hotel, food & beverage, conferencing, and events organization. Discovering Your Chautauqua Experience There are countless ways that our talent will engage with our mission, vision, and diverse communities, and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater. Our Commitment to IDEA Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward. One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA. Joining Our Talent Community Join our talent community online at CHQ.org/employment. You are encouraged to learn more about Chautauqua Institution at CHQ.org and view the 150 Forward Strategic Plan at 150fwd.CHQ.org.

Job Description Join a growing private dental practice where your organizational skills and friendly demeanor make a real impact! Perfect Smile Dental is looking for a professional and personable Front Desk / Scheduling Coordinator to support our team. If you thrive in a fast-paced environment and enjoy helping patients, feel welcome and cared for, we'd love to meet you! Position Type: Full-Time Schedule: Monday - Friday Key Responsibilities: • Greet patients and visitors with warmth and professionalism • Manage appointment scheduling, confirmations, and cancellations • Answer phone calls and respond to patient inquiries • Maintain and update patient records accurately • Coordinate with clinical staff to ensure smooth daily operations • Assist with billing, insurance verification, and payment processing • Perform general administrative duties including filing and data entry Qualifications: • Dental office experience preferred • Strong organizational and multitasking abilities • Excellent verbal and written communication skills • Proficiency with dental practice management software (a plus) • Friendly, team-oriented attitude with a focus on customer service What We Offer: • Competitive salary and bonus opportunities • Health, dental, and vision insurance • Paid time off and holidays • Monthly Wellness Bonus • 401K • A positive, collaborative work culture Ready to be the welcoming face of Perfect Smile Dental? Apply now! Skills: General Practice Billing Insurance Scheduling Open Dental

Full-time Description Mission At Aspen Ridge, we are committed to building a supportive community where empathy, trust, and authenticity drive our interactions. We encourage vulnerability and taking risks while recognizing that we are all on a journey of continuous growth and learning. By fostering an environment where gratitude and positivity uplift others, we champion good citizenship and success. Our focus is on empowering each person to define their own path, embrace leadership, and hold each other accountable to high and rigorous expectations, all the while contributing meaningfully. We are committed to creating a community where everyone feels valued, purposeful, and motivated to reach their highest potential. Requirements Essential Responsibilities The Administrative Assistant provides high-level administrative and operational support to ensure the school day runs smoothly and the leadership team can remain focused on student success, instructional leadership, and campus operations. This role serves as a central communication hub, supports confidential student and staff processes, coordinates logistics for meetings and events, and maintains strong systems that keep work organized, timely, and compliant. Professionalism, discretion, strong customer service, and a calm, solutions-focused approach are essential. · Serve as a key point of contact for the Principal and Administration team, managing communications with staff, students, families, district partners, and community stakeholders. · Manage schedules and calendars, including prioritizing requests, coordinating meetings, and preparing agendas and materials. · Draft and format professional communication, including memos, emails, letters, and internal updates. · Maintain a professional communication flow, ensuring messages and requests are routed to the appropriate team member. Office and Operational Support · Support daily office operations through strong organization, orderly systems, and consistent follow-through. · Maintain filing systems, records, and documentation in alignment with school procedures and confidentiality expectations. · Support ordering, tracking, and inventory of office and administrative supplies in alignment with school processes. · Assist in maintaining welcoming, organized shared spaces that reflect Aspen Ridge's professionalism and culture. Confidential Records and Compliance Support · Maintain confidential student and staff records with discretion and professionalism, sharing information on a need-to-know basis. · Support leadership with documentation and record requests related to attendance, discipline, student support plans, staff processes, and other operational reporting as assigned. · Assist with compiling reports, tracking required items, and ensuring documents are filed and accessible to administrators. Student and Family Support · Support student welfare and safety by helping manage time-sensitive communication, daily needs, and campus logistics. · Assist with coordinating student-related meetings and documentation, ensuring families and staff have clear information and next steps. · Provide responsive, respectful customer service to families while maintaining strong boundaries, discretion, and adherence to school processes. Meeting and Event Coordination · Coordinate logistics for leadership meetings, school meetings, and school events, including scheduling, invitations, materials, minutes, and follow-up tasks. · Support professional development logistics, meeting preparation, and staff-facing event needs as assigned. · Help ensure events and meetings run smoothly by anticipating needs and proactively resolving issues. Principal and Administration Team Support · Act as a proactive partner to the Principal and Administration team by anticipating needs, tracking action items, and supporting completion of time-sensitive deliverables. · Take initiative on assigned projects, follow through with internal stakeholders, and assist with problem-solving to remove barriers for the team. · Support a culture of positivity, professionalism, and high expectations in all internal and external interactions. Professional Growth and Development · Participate in staff development activities necessary to improve job-related skills. Other · Comply with all school, district, and state regulations and policies. · Perform other duties as assigned. Supervisory Responsibilities NA Working Conditions Include the Following: Mental Demands · Ability to stay calm and collected during emotional and busy times and duress. · Ability to manage competing priorities with professionalism, accuracy, and responsiveness. · Ability to maintain a clean and organized environment and space. Language Skills · Ability to read and interpret documents such as safety rules, policy, expectation documents, staff agreements, and evaluation rubric documents. · Ability to speak effectively face-to-face and in writing through email and formal communication. Physical Demands · Frequent standing, sitting, walking, bending, and light lifting (less than 25 pounds). · Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Required Education, Training, and Experience · High school graduate. · At least two years of successful work experience in an administrative, office management, or executive support role (school setting preferred). · Demonstrated experience managing calendars, handling confidential information, and supporting professional communications. Special Knowledge and Skills · Strong organizational skills with the ability to prioritize and manage multiple deadlines. · Strong technology proficiency, including Microsoft Office and school-based systems used in day-to-day operations. · Strong interpersonal skills: professionalism, discretion, and ability to work with diverse staff, students, and families. · Proactive problem-solving and the ability to anticipate needs and take initiative. · Ability to follow directions and discriminate priority actions. Salary and Benefits (Non-Exempt, Salaried) · This is a 10-month position (192 contracted days), paid over 12 months. · Salary range for this position: $37,800 to $47,800 annually, prorated based on start date. · Benefits: A healthy benefit package is offered to all full-time employees, with up to 48 hours of sick time and a minimum of 48 hours of personal PTO offered annually. Equal Opportunity Statement Aspen Ridge Preparatory School welcomes all applicants. Aspen Ridge prohibits discrimination on the basis of disability, race, color, ancestry, national origin, creed, religion, sex, or job-related work accommodations. Salary Description $37,800.00 - $47,800.00

The Administrative Assistant will provide secretarial and administrative support for academic programs and the operations of the Ruskin campus location. This position is expected to perform multiple duties requiring organization and judgement, with an emphasis on supporting the Speech-Language Pathology ( SLP ) program. Candidates must be able to support and promote the University's Mission. This position works under supervision from the Academic Program Director, and when appropriate the Director of Operations - Ruskin both of whom report to the Dean of the Morosky College of Health Professions and Sciences. This position may receive instruction from and support other professionals across the University and is expected to work collaboratively with all colleagues Essential Functions: Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education. Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task. Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations. Facilitates the creation of new student and faculty member ID badges within assigned academic unit. Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory related documentation. Supports academic unit with Advising Day and finals week schedules and activities as appropriate. Assists academic unit with graduate assistant hiring process, when applicable. Assists academic unit and student body with inquiries, data (as appropriate), exam proctoring, regalia distribution, and onboarding requirements for clinical partners. Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners. Assists academic unit and Director of Operations with program and university event planning and coordination. Provides support as necessary for university events including Ruskin Commencement Kickoff and Ruskin Commencement Ceremony. Provides coverage of guest registration and front door support on a rotating basis. Provides full secretarial support using Microsoft Office software applications, including but not limited to Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and CAS systems. Assists Director of Operations with campus-wide digital and physical informational signage. Performs other duties as assigned within the scope and responsibility and requirements of the job. Gannon seeks excellence through inclusiveness and invites members of underrepresented groups to apply. Physical Demands Must be able to meet the physical demands associated with a normal office environment. Required Qualifications Education : Educational background equivalent to a high school degree/ GED , associate degree preferred. Experience : Three years of general secretarial experience with a working knowledge of Microsoft Office products and office equipment (e.g., computer, calculator, copier equipment, etc.). Experience in a college or university environment is preferred. Skills : Must possess the following skills: excellent verbal, written, proofreading and organizational skills; the ability to read and comprehend work orders, written instructions and procedure manuals; the ability to transcribe correspondence and enter data into records and logs with accuracy; the ability to perform basic mathematical calculations; the ability to multitask and prioritize responsibilities, the ability to manage projects, seeking direction regarding courses of action; the ability to research and compile data; and the ability to interpret and communicate policy as directed. University Mission: Must be able to support and promote the University's Mission. Preferred Qualifications Earned associate degree and college or university experience is preferred. Work Schedule Monday - Friday

Daylight Hours- Monday-Friday- No evenings- No Weekends- Holidays Off- PTO- 401 K Who is The Nutrition Group? We are a full service food and facilities management company founded in 1975. The Nutrition Group's family of support services includes K-12 Meal Services, Commissary, Custodial and Maintenance Management, Business and Industry, and Consulting. Currently, we operate in Florida, New Jersey, Pennsylvania, Ohio, Michigan, South Carolina and Virginia. The Nutrition Group is a people oriented company that prides itself on the long term relationships we've established with clients, customers, employees, and vendors. About the Job: The Nutrition Group has an open position of administrative support personnel. This position entails completing paperwork tasks and data entry for the daily operations at a K-12 School Cafeteria. Duties to include: Telephone and electronic communications Payroll entry Invoice submittal Accurate accounting practices Communications with school district officials Qualifications: Associates degree or equivalent work experience At least 1 year of clerical or administrative experience Excellent interpersonal and communication skills Proficiency in Microsoft Office programs Must obtain clearances and pass criminal background checks The Nutrition Group is committed to creating a diverse and inclusive environment for all qualified applicants. Consideration for employment will be without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are proud to be an equal opportunity employer.

RDR Utility Services Group, LLC is seeking a dedicated and detail-oriented Administrative Assistant to join our team in the Warren, OH area. This role is critical in supporting the operations of our projects by efficiently handling administrative tasks, ensuring clear communication, and contributing to the overall success of our endeavors. Job Summary: The Administrative Assistant will be responsible for various administrative tasks, including handling 811 tickets, managing project documentation, monitoring inventory of gas line repair parts, purchasing supplies, and tracking truck and vehicle information and repairs. This role requires strong organizational skills, attention to detail and effective communication abilities. Job Duties: -Review payroll report and correct errors and omissions on a weekly basis with input from production superintendents. -Monitor payroll hours reporting to ensure employees who worked the previous week had time entered into our payroll system. -Work with employees to resolve payroll disputes when they arise; notify Managers, complete payroll correction forms, and submit to Payroll. -Monitor service needs and mileage for equipment and trucks; notify Managers when services are required, ensure completion, and update the system accordingly. - Track equipment rental start and stop dates; notify Managers when billing cycles are approaching each month. - Notify Managers when RDR gas line equipment (fusing machines, gauges, pressure testing equipment, etc.) requires recertification or calibration; ensure completion and update the tracking system. -Ensure employees are sending in mileage and equipment hours at the beginning of every week and update in tracking system. -Notify Managers of required recalls, ensure completion, and submit completed recall documentation to the Fleet Logistics Coordinator. - Update One Call Tickets (OH, PA, & WV) provided by Managers every 10 days, based on the original ticket number. - File Enbridge permit paperwork as needed and provide documentation to Managers. -Track OQ certifications and expiration dates; notify Managers when retraining is required. -Track Vacation, call offs, weekly Hours/ Per Diem, and write ups -Assist with New Hire Paperwork Compile backup documentation to ensure Foreman's, Superintendents, and Managers are turning in paperwork and prep for invoicing and submittal to customers. Qualifications: - Previous experience as an Office Manager or in a similar administrative role. - Proficiency in Microsoft products, Adobe Pro, and SharePoint. - Excellent attention to detail, critical thinking skills, and ability to learn quickly. - Strong customer communication skills, both written and verbal. - Experience with email correspondence and document management. - Ability to handle multiple tasks efficiently in a fast-paced environment.

Part-time Description The Administrative Assistant assists the Executive officers, Human Resources and Retail Banking. This position provides a high level of administrative support. The position requires professionalism, exceptional organizational skills, confidentiality, multitasking, accuracy and superior computer skills. ESSENTAIL DUTIES AND RESPONSIBILITIES · Regular onsite attendance · Ability to work well with others in a team environment · Ability to work independently with little direction · Provides accurate, efficient and exceptional customer service to internal and external customers · Maintains knowledge of bank regulations, security and compliance responsibilities, policies, procedures and meets deadlines · Maintains required training courses. · Regularly files, faxes, scans, prints reports, answers telephone and makes calls as requested · Opens and closes executive area doors as needed and welcomes visitors/applicants to the executive area · Schedules meetings and coordinates the use of the meeting rooms at Headquarters. · Prepares correspondence written and electronic · Assists in the retail and Human Resources departments · Compiles data for reports using excel and word · Orders supplies · Leads the Events committee · Prepares monthly newsletter and company phone directory · Coordinates food and refreshments for meetings, such as the Board of Directors, retail manager meetings and training · Other duties as assigned SUPERVISORY RESPONSIBILITIES -This position has no direct reports. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION/EXPERIENCE High School diploma or (GED) required. One year related technical school and/or two years related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute percentages. Ability to apply concepts of basic algebra. REASONING ABILITY Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with and solve practical problems involving a variety of concrete variables in standardized situations. OTHER QUALIFICATIONS Must possess above average organizational, language, typing (50 words per minute) and computer skills. Proficient in Microsoft programs, especially Excel and Word. PowerPoint a plus. Extremely confidential and customer service oriented. Be able to work independently and with individuals at all levels of the organization A high degree of accuracy and attention to detail. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; or climb; and stoop, kneel or crouch. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus WORKING ENVIRONMENT/CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No hazardous or significantly unpleasant conditions (such as a typical office) Noise level is usually quiet.

Agility is continuing to expand and serve as a major force in the contact center industry. Our unique culture of innovation creates an environment where you will continually learn and be challenged to develop your career. Job Description Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Additionally looking for an individual with basic accounting skills. Qualifications WANTED: STRONG WORK ETHIC Good communication skills Some accounting background or experience Accurate in all areas of work Artuiculate individuals with the ability to manage expectations Additional Information Start a successful career - we're offering forward-looking opportunities, flexible hours, and favorable benefits. Call our employment hotline at 866-1900, apply online at ************************ or stop in for a tour and apply on site at 2323 West 38th Street.

JOB SUMMARY: The Administrative Assistant performs the duties of an office manager in support of the day-to-day operations of the PBL Pathway. CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES: * Promotes and preserves the mission of LECOM; * Prepares PBL curricular schedules and other documentation as designated by the director, liaising with other faculty and administrators as directed; * Communicates promptly and efficiently with students, faculty, and staff when required to do so; * Reserves instructional spaces through the LECOM system, as required by the director; * Places PBL materials in the LECOM student CANVAS portal as required by the director; * Maintains bank of PBL cases as word documents, modifying and updating as and when required by the director; * Transcribes case materials into appropriate software for electronic presentation in student PBL group sessions; * Maintains an organized and secure PBL student examination question bank; * Collates learning issues submitted by PBL student groups, and monitors their timely submission; * Prepares PBL student examinations, ensuring that the process occurs in a timely and efficient manner; * Interacts with LDP, DSP, PCSP, and PBL curricular pathways at additional locations as needed; * Processes examination data and maintains PBL grades as and when required; * Demonstrates knowledge and understanding of accreditation processes, governing body responsibilities, and overall operation of the institution; * Effectively communicates with affiliated organizations, consultants, vendors, etc., in all matters of mutual importance; * Acts as departmental representative with faculty, staff, students, and visitors in a professional, friendly manner; * Assists with maintaining PBL Director's daily schedule; * Maintains FERPA / confidentiality concerning student information/grades and their security in accordance with applicable law and Institutional Policy and Procedure; * Maintains professional appearance and pleasant demeanor at all times; * Assists with disposition of PBL Director's incoming and outgoing correspondence; * Maintains a filing system for all correspondence and for all pertinent records, answers phones, takes messages, and performs various daily correspondence on an as-needed basis; * Participates in interviews with candidates for employment in the department; * Writes/processes Dean's Letters, reports, surveys, etc.; * Assists in the writing/processing of correspondence, reports, surveys, etc.; * Orders supplies in a timely manner; * Participates in designated Institutional activities; * Codes and submits all check requests and orders; * Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction; * Participate in scholarly activity so to enrich and broaden the student learning experience; * Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and * Other duties as needed / assigned by the PBL Director and/or his/her designee to maintain efficient and effective daily operations. EEO/AA/M/F/Vets/Disabled Minimum Requirements KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. * Strong computer literacy with MS Office Suite (Word, PowerPoint, Excel…etc.) and accurate data entry skills; * Web-designing experience in the related field preferred; * Excellent organizational skills; * Maintaining an established work schedule; * Ability to be self-reliant and follow instructions; * Possess a typing speed of at least 65 wpm with a high degree of accuracy; * Ability to create, take dictation, or transcribe documents; * Assistant must have sound decision making capabilities and the ability to work independently and as directed by the PBL Director; * Expertise in typing/composing, editing and submitting surveys, reports, letters, memos, etc., via regular mail, certified mail, e-mail, Federal Express, or fax. * Capable of assuming responsibility; initiating appropriate action; and maintaining confidentiality; * Possess excellent grammar, writing and proofreading skills; * Experience in using various office equipment, i.e. copier, fax, scanner, etc.; * Ability to work in a fast paced environment that requires multitasking; * Effectively using interpersonal and communications skills including tact and diplomacy; * Effectively using organizational and planning skills, including, but not limited to, attention to detail and follow-through; * Assessing and prioritizing multiple tasks, projects, and demands; * Maintaining confidentiality of work related information and materials; * Establishing and maintaining effective working relationships; * The ability to accept work requests from other managers and supervisors in a respectful and cooperative manner and to independently answer such requests; * The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations; * The ability to devote full attention and energy to the important work of LECOM in a timely fashion; and * Be able to be flexible to accept other duties needed/assigned for the Institution's needs. MINIMUM QUALIFICATIONS: Education and experience equivalent to: a high school diploma or GED equivalent is required. An Associate or Bachelor's Degree is preferred. A minimum of two (2) to three (3) years' work experience in a business, industry or higher education environment is preferred. Educational experience or teaching experience welcome. Successful candidate must possess efficient and effective verbal and written communication skills, multi-task and problem solve, prepare reports and be proficient in Microsoft Word, Excel and other various internet resources to properly support and promote the mission of LECOM.

HBK is growing, now a Top 50 accounting firm according to Accounting Today magazine and a Top 100 registered investment advisory according to Financial Advisor Magazine. Our hundreds of collaborating professionals have created and foster thousands of close, caring, supportive client relationships. Growth requires talent, so we continue to seek capable, dedicated professionals in all aspects of financial services. Our recruits choose their career paths. We want you to excel in your career as part of a dynamic team, and we provide the support and the resources to help you succeed. The breadth and depth of experience we offer you is unique in the marketplace. We are entrepreneurs working with entrepreneurs, owners working with people who are owners of small and mid-size businesses, the heartbeat of our country. We are more consultants than number crunchers, an influence in our communities as well as our clients and their finances. When we go home at night, we know we've made something happen for our clients. If you want a career that is all about helping people, you're the kind of person we're looking for. Please read on to discover if you could see yourself joining the HBK Family as our newest Administrative Assistant. QUALIFICATIONS High School Diploma or GED required Office experience or training required Receptionist experience required, at a high-end service provider (Law Firm, CPA Firm, etc.) preferred ESSENTIAL FUNCTIONS: Be prompt, efficient and complete when carrying out all tasks assigned by supervisors. Be courteous, pleasant, and helpful at all times. Maintain a neat and organized work environment. Manage records and files in an organized manner. Maintain strict confidentiality of all clients and firm business. Maintain good communication with supervisors to ensure work is performed accurately and efficiently. Work overtime during tax season and as needed throughout the rest of the year. Type financial statements, tax returns, correspondence, and other projects. Assist with inventory, ordering and receipt of office supplies, internal forms, and checklists. Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed. Open and close office location facility when needed. Deliver all in-coming mail and collect out-going mail in time for daily delivery. Assist with preparation of engagement letters Schedule meetings and appointments/arrange travel Proficient in the Microsoft Office Suite Knowledge of STAR Practice Management and CCH Axcess is a plus Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual. BENEFITS WE OFFER: Competitive Compensation Lucrative New Business & Employee Referral Bonuses Anniversary Bonus Paid Time Off 401(k) plan with company match and profit sharing Medical, dental, and vision insurance Company Paid Life Insurance Affordable Short- & Long-Term Disability Insurance Affordable Accidental and Critical Illness Insurance 9 Paid holidays Annual Performance Reviews And Much More… HBK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #HBKCPA

SUPPORT STAFF/Assistant Principal`s Secretary Date Available: 01/09/2026 Closing Date: 01/16/2026 POSITION: Assistant Principal's Assistant/Administrative Assistant Full-time w/benefits 12 month position LOCATION: Mill Creek Elementary School AVAILABLE: 2025/2026 School Year COMPENSATION: $20.13 p/hr HOURS: Full-time/Exact hours TBD DESCRIPTION: Assistant Principal's Assistant will be required to perform a variety of duties to support the Assistant Principal and the school office. Duties include but are not limited to: student attendance tracking, reports to administrators, assist Assistant Principal with recording discipline. Office duties include: calendar, filing, phone, interaction with parents and students. All other duties as assigned. REQUIREMENTS: High school diploma. Experience with Infinite Campus, Microsoft Office, Excel, Publisher and Quicken preferred. Must understand the confidential nature of the position, work as a team member, exercise good judgment, prioritize tasks and communicate effectively orally and in writing. Excellent communication skills and flexibility required. PROCEDURE: Apply through the CBSD Employment Portal on or before January 16, 2026* . EOE *The district reserves the right to close this posting after seven (7) calendar days should a suitable applicant be found. Interested CBSD employees should apply through the INTERNAL JOB POSTINGS link on the CBSD INTRANET under Staff. All employment is provisional for 90 days as required by ACT 168 of 2014, enacted December 22, 2014. IF YOU ARE A NEW HIRE WITH CBSD, you must complete the ACT 168 INQUIRY FORM which is included in the New Hire Checklist. See details and instructions on the Inquiry Form.

We are seeking a detail-oriented and highly organized Office Assistant with Billing expertise to support our administrative and billing processes. This role is ideal for someone with strong office management skills and a solid understanding of billing procedures. The Office Assistant will be responsible for handling general office tasks and assisting with the preparation and processing of invoices and payment tracking. Key Responsibilities: Office Assistant Duties: * Perform general administrative tasks, including answering phones, responding to emails, and managing office supplies. * Assist with maintaining office equipment and ensuring a clean, organized work environment. * Support the office team with various administrative projects as needed. Time and Attendance Duties: * Maintaining divisions time keeping though an electronic time keeping system. Billing Duties: * Prepare and issue invoices to clients based on services provided, ensuring accuracy and timeliness. * Monitor accounts receivable, tracking payments and following up on outstanding invoices. * Reconcile billing discrepancies and resolve client issues regarding invoices and payments. * Maintain records of all billing transactions and provide reports as requested by management. * Process payments and update financial records in the company's accounting software. Requirements Requirements Skills & Qualifications: * High school diploma or equivalent; additional certifications in office administration or accounting preferred. * Proven experience in an office assistant role, with a focus on billing or accounting preferred. * Strong knowledge of billing and invoicing procedures. * Familiarity with accounting software (e.g., QuickBooks, etc.). * Proficient in Microsoft Office Suite (Word, Excel, Outlook). * Excellent organizational skills and attention to detail. * Strong communication skills, both written and verbal. * Ability to manage time effectively and handle multiple tasks simultaneously. * Professional demeanor and ability to work well with a team.

Join The Team at UPMC Chautauqua - Full-Time Office Assistant I (Radiology, MRI Suite) Are you looking to take the next step in your career with a respected healthcare leader that values your contributions and invests in your future? UPMC Chautauqua is currently seeking a dedicated and detail-oriented Office Assistant I to join the Radiology team in the MRI suite. In this full-time role, you'll play a vital part in supporting patient care by scheduling appointments, assisting patients and families both in person and over the phone, and ensuring accurate demographic and insurance information is collected and entered. Your organizational skills and customer service focus will help maintain a smooth and welcoming experience for everyone who walks through our doors. This position offers a steady schedule: Monday-Thursday from 12:00 PM to 8:30 PM, Friday from 9:00 AM to 5:30 PM, with rotating weekends from 7:00 AM to 3:30 PM. Responsibilities: Verify necessary information and records in the medical record and computerized scheduling system. Schedule, coordinate, and reschedule patients' appointments and relay necessary messages to staff and providers. Greet and register patients in a polite, prompt, helpful manner, provide any necessary instructions or directions, and inform appropriate department and/or person of person's arrival performing appropriate check-in and check-out functions. Maintain clean, orderly waiting area including beverage area and reading materials. Prepare patient charts for upcoming appointments. Answer telephone, screen calls, take messages, and provide information. Maintain and update current information on physicians' schedules ensuring that patients are scheduled properly and appointments are confirmed. Complete necessary paperwork such as encounter forms and referrals and use computer system to generate information necessary for billing. Answer questions regarding patient appointments and testing. Comply with all UPMC Health System policies and procedures and maintain strict confidentiality related to medical records and other data. Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/reconciliation, and other tasks. Qualifications:Required: High school diploma or GED. One (1) year of work experience, preferably in a medical office setting. Preferred: Knowledge of medical terminology. Word processing and computer experience. Licensure, Certifications, and Clearances: NYS Staff Exclusion List (NYSEL) NYS Statewide Central Register of Child Abuse (NYSCR)

CNA/Clinical Administrative Assistant - (25000BXU) Description A Brief OverviewCompletes patient care activities & provides clerical support as delegated by the RN. May perform CNA/Clinical Administrative Assistant during a shift as needed. What You Will DoPerform duties including, but not limited to ADLs (bathing, grooming, dressing, feeding, toileting), vital signs, I & O, 12-lead ECG, bladder scan, and hygiene. Familiarity with using: Wheelchair, EKG equipment, patient assistive devices, and patient care equipment specific to assigned population. Conducts chart audits as directed by the nurse manager. Assists with patient data collection and reporting. Maintains the patient record (in written and/or electronic format). Orders supplies for the department as directed by the nurse manager. Facilitates communication and efficient unit operations. Orients newly hired CNAs and/or clinical administrative assistants. Within the administrative assistant role, provides clinical, reception, communication, and guest relations support using verbal, electronic, and written techniques to maintain the operations of the assigned area. Performs duties as assigned for Swing population. Participates in unit-driven patient experience initiatives set forth by management/system leadership. Additional ResponsibilitiesPerforms other duties as assigned. Complies with all policies and standards. For specific duties and responsibilities, refer to documentation provided by the department during orientation. Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace. Qualifications EducationHigh School Equivalent / GED (Required) Work Experience1+ years Vocational education as a nursing assistant (Required) 1+ years Experience as a Nursing Assistant (Preferred) Knowledge, Skills, & Abilities Basic patient care skills. (Preferred proficiency) Effective communication with people from varied socioeconomic backgrounds. (Required proficiency) Able to organize changing work assignments. (Required proficiency) Flexibility. (Required proficiency) Patient focused (Required proficiency) Positive, can-do attitude; self-motivated and willing to learn (Required proficiency) Ability to complete tasks with minimal supervision. (Required proficiency) Ability to cope with stressful situations and adjust to varying workloads (Required proficiency) Basic computer skills (Required proficiency) Strong attention to detail (Required proficiency) Medical terminology (Preferred proficiency) Able to communicate effectively in English, both written and verbal (Required proficiency) Exposure to patient care equipment specific to assigned population; telephone; nurse call system; pager. (Preferred proficiency) Licenses and CertificationsCertified Nursing Assistant (CNA) (Required Upon Hire) Basic Life Support (BLS) (Required Upon Hire) Maintains state certification. (Required Upon Hire) Physical DemandsStanding Frequently Walking Frequently Sitting Rarely Lifting Frequently up to 50 lbs Carrying Frequently up to 50 lbs Pushing Frequently up to 50 lbs Pulling Frequently up to 50 lbs Climbing Occasionally up to 50 lbs Balancing Occasionally Stooping Frequently Kneeling Frequently Crouching Frequently Crawling Occasionally Reaching Frequently Handling Frequently Grasping Frequently Feeling Constantly Talking Constantly Hearing Constantly Repetitive Motions Constantly Eye/Hand/Foot Coordination Constantly Travel Requirements10% Primary Location: United States-Ohio-GenevaWork Locations: 870 West Main Street 870 West Main Street Geneva 44041Job: Technician / Patient CareOrganization: Geneva_Medical_CenterSchedule: Full-time Employee Status: Regular - ShiftNightsJob Type: StandardJob Level: Entry LevelTravel: NoRemote Work: NoJob Posting: Dec 17, 2025, 12:14:24 PM

MISSION STATEMENT Are you ready to give back to the community while pursuing your passion? For over 50 years, Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond. We are one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, serving over 150,000 individuals every year. Our programs serve individuals at every age and developmental level, from the very young through our daycare programs to mature adults through our older adults centers. Our extensive array of community-based services are fully integrated, bilingual and culturally competent. POSITION OVERVIEW The role of Admissions Intake provides alcoholism and substance abuse counseling services in approved work settings to conduct intakes and see clients individually in the Medication Assisted Treatment Program. The coordinator will complete a psychosocial intake assessment for clients. The position involves working closely with the front office support staff, the medical team as well as the clinicians. KEY FUNCTIONS Conduct substance abuse and mental health assessments, utilizing standardized assessment tools and best practice techniques i.e. MI, EBP etc. Complete phone screenings and determine client's suitability to complete a clinical assessment. Coordinate intakes and medical appointments as necessary. Knowledge of all applicable screening tools; i.e. PHQ 2&9, DAST, MAST, Modified Mini Screen, etc. Work with Finance Department to ensure billing for APG services. Work with Entitlement Department to ensure financial clearance. Process client ID Card/Photo. Complete a Comprehensive Psycho-Social Assessment for clients entering the Program. Complete timely reporting admissions and discharges on OASAS Client Data System PAS 44's and PAS 45's. Explain treatment service agreement include; program rules and regulations (orientation), policies and practices and obtains clients signatures. Serve as a backup in conducting monthly orientation groups that include all new admissions. Monitor and reconciles Census between Lighthouse/Central Registry and OASAS CDS. Pursue ongoing professional development relevant to the job position. Participate in clinical supervision regularly and interdisciplinary team meetings. Demonstrate understanding of appropriate use of treatment planning and clinical intervention. Provide education and information to the client about alcohol and drug abuse. Maintain and update referral services and resources that may be useful to our client population. Serve as a backup to conduct random toxicology testing for clients. Other related duties as required or directed by the Supervisor. REQUIREMENTS Associates Degree in Human Services. Bachelors preferred. 3+ years' work experience in OASAS licensed program. Valid unrestricted OASAS certification as a CASAC. Knowledge of the current LOCADTR 3.0. Knowledge of Lighthouse to check for dual enrollment. Must have specific training in chemical use, abuse and dependence specific to the services provided. Working knowledge of Electronic Health Record; i.e. Nextgen and Avatar. Obtain within six months of hire: Supporting Recovery with Medications Addictions Treatment (MAT) Obtain within thirty days of hire: Screening, Brief Intervention and Referral to Treatment CASAC Canon of Ethics (6 hours) Confidentiality related to 42CFR (3 Hours) Mandated reporter (2 hours) Excellent organizational, communication and time management skills. Ability to work on a strong team of professionals in a culturally diverse environment. Ability to multitask and to work and function under pressure. WHY JOIN US Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally. As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.

The Administrative Assistant will provide administrative support for academic programs and the operations of the Ruskin campus location. This position is expected to perform multiple duties requiring organization and judgement, with an emphasis on supporting the Occupational Therapy Doctorate ( OTD ) program. Candidates must be able to support and promote the University's Mission. This position works under supervision from the Academic Program Director, and when appropriate the Director of Operations - Ruskin both of whom report to the Dean of the Morosky College of Health Professions and Sciences. This position may receive instruction from and support other professionals across the University and is expected to work collaboratively with all colleagues. ESSENTIAL FUNCTIONS : Accurately and independently prepares communications and reports for assigned academic unit(s), including accreditation and clinical education. Prioritizes task initiation and completion consistent with needs of the university and academic unit(s), considering criticality and complexity of the task. Prepares and maintains accurate student, faculty, and program files/data consistent with accreditation and university expectations. Facilitates the creation of new student and faculty member ID badges within assigned academic unit. Provides assigned academic unit assistance with management of purchases, expenses, inventory and budget data; monitors and maintains budget and inventory related documentation. Supports academic unit with Advising Day and finals week schedules and activities as appropriate. Assists academic unit with graduate assistant hiring process, when applicable. Assists academic unit and student body with inquiries, data (as appropriate), exam proctoring, regalia distribution, and onboarding requirements for clinical partners. Facilitates necessary and accurate communication to and among university offices to support seamless operations and service to our students, employees, guests, and community partners. Assists academic unit and Director of Operations with program and university event planning and coordination. Provides support as necessary for university events including Ruskin Commencement Kickoff and Ruskin Commencement Ceremony. Provides coverage of guest registration and front door support on a rotating basis. Provides full secretarial support using Microsoft Office software applications, including but not limited to Excel, Outlook, PowerPoint and Word, as well as university services software such as Colleague, Informer and Centralized Application Services ( CAS ) systems. Performs other duties as assigned within the scope and responsibility and requirements of the job. Gannon seeks excellence through inclusiveness and invites members of underrepresented groups to apply. Physical Demands Must be able to meet the physical demands associated with a normal office environment. Required Qualifications Education : Educational background equivalent to a high school degree/ GED , associate degree preferred. Experience : Three years of general secretarial experience with a working knowledge of Microsoft Office products and office equipment (e.g., computer, calculator, copier equipment, etc.). Experience in a college or university environment is preferred. Skills : Must possess the following skills: excellent verbal, written, proofreading and organizational skills; the ability to read and comprehend work orders, written instructions and procedure manuals; the ability to transcribe correspondence and enter data into records and logs with accuracy; the ability to perform basic mathematical calculations; the ability to multitask and prioritize responsibilities, the ability to manage projects, seeking direction regarding courses of action; the ability to research and compile data; and the ability to interpret and communicate policy as directed. University Mission: Must be able to support and promote the University's Mission. Preferred Qualifications Associate degree and experience in a college or university environment is preferred. Work Schedule Monday - Friday

Job DescriptionRDR Utility Services Group, LLC is seeking a dedicated and detail-oriented Administrative Assistant to join our team in the Warren, OH area. This role is critical in supporting the operations of our projects by efficiently handling administrative tasks, ensuring clear communication, and contributing to the overall success of our endeavors. Job Summary: The Administrative Assistant will be responsible for various administrative tasks, including handling 811 tickets, managing project documentation, monitoring inventory of gas line repair parts, purchasing supplies, and tracking truck and vehicle information and repairs. This role requires strong organizational skills, attention to detail and effective communication abilities. Job Duties: -Review payroll report and correct errors and omissions on a weekly basis with input from production superintendents. -Monitor payroll hours reporting to ensure employees who worked the previous week had time entered into our payroll system. -Work with employees to resolve payroll disputes when they arise; notify Managers, complete payroll correction forms, and submit to Payroll. -Monitor service needs and mileage for equipment and trucks; notify Managers when services are required, ensure completion, and update the system accordingly. - Track equipment rental start and stop dates; notify Managers when billing cycles are approaching each month. - Notify Managers when RDR gas line equipment (fusing machines, gauges, pressure testing equipment, etc.) requires recertification or calibration; ensure completion and update the tracking system. -Ensure employees are sending in mileage and equipment hours at the beginning of every week and update in tracking system. -Notify Managers of required recalls, ensure completion, and submit completed recall documentation to the Fleet Logistics Coordinator. - Update One Call Tickets (OH, PA, & WV) provided by Managers every 10 days, based on the original ticket number. - File Enbridge permit paperwork as needed and provide documentation to Managers. -Track OQ certifications and expiration dates; notify Managers when retraining is required. -Track Vacation, call offs, weekly Hours/ Per Diem, and write ups -Assist with New Hire Paperwork Compile backup documentation to ensure Foreman's, Superintendents, and Managers are turning in paperwork and prep for invoicing and submittal to customers. Qualifications: - Previous experience as an Office Manager or in a similar administrative role. - Proficiency in Microsoft products, Adobe Pro, and SharePoint. - Excellent attention to detail, critical thinking skills, and ability to learn quickly. - Strong customer communication skills, both written and verbal. - Experience with email correspondence and document management. - Ability to handle multiple tasks efficiently in a fast-paced environment. Powered by JazzHR YraQEFZ6Cd

Agility is continuing to expand and serve as a major force in the contact center industry. Our unique culture of innovation creates an environment where you will continually learn and be challenged to develop your career. Job Description Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Additionally looking for an individual with basic accounting skills. Qualifications WANTED: STRONG WORK ETHIC Good communication skills Some accounting background or experience Accurate in all areas of work Artuiculate individuals with the ability to manage expectations Additional Information Start a successful career - we're offering forward-looking opportunities, flexible hours, and favorable benefits. Call our employment hotline at 866-1900, apply online at ************************ or stop in for a tour and apply on site at 2323 West 38th Street.

Job DescriptionJoin The Team at UPMC Chautauqua - Full-Time Office Assistant I (Radiology, MRI Suite) Are you looking to take the next step in your career with a respected healthcare leader that values your contributions and invests in your future? UPMC Chautauqua is currently seeking a dedicated and detail-oriented Office Assistant I to join the Radiology team in the MRI suite.In this full-time role, you'll play a vital part in supporting patient care by scheduling appointments, assisting patients and families both in person and over the phone, and ensuring accurate demographic and insurance information is collected and entered. Your organizational skills and customer service focus will help maintain a smooth and welcoming experience for everyone who walks through our doors.This position offers a steady schedule: Monday-Thursday from 12:00 PM to 8:30 PM, Friday from 9:00 AM to 5:30 PM, with rotating weekends from 7:00 AM to 3:30 PM.Responsibilities: Verify necessary information and records in the medical record and computerized scheduling system. Schedule, coordinate, and reschedule patients' appointments and relay necessary messages to staff and providers. Greet and register patients in a polite, prompt, helpful manner, provide any necessary instructions or directions, and inform appropriate department and/or person of person's arrival performing appropriate check-in and check-out functions. Maintain clean, orderly waiting area including beverage area and reading materials. Prepare patient charts for upcoming appointments. Answer telephone, screen calls, take messages, and provide information. Maintain and update current information on physicians' schedules ensuring that patients are scheduled properly and appointments are confirmed. Complete necessary paperwork such as encounter forms and referrals and use computer system to generate information necessary for billing. Answer questions regarding patient appointments and testing. Comply with all UPMC Health System policies and procedures and maintain strict confidentiality related to medical records and other data. Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/reconciliation, and other tasks. Qualifications:Required: High school diploma or GED. One (1) year of work experience, preferably in a medical office setting. Preferred: Knowledge of medical terminology. Word processing and computer experience. Licensure, Certifications, and Clearances: NYS Staff Exclusion List (NYSEL) NYS Statewide Central Register of Child Abuse (NYSCR)