Administrative assistant jobs in Mississippi

The Administrative Assistant (SAP) provides day-to-day administrative and operational support to the General Manager and leadership team, with a strong focus on working within SAP. This role is responsible for coordinating meetings, managing purchasing activities, and ensuring accurate and timely processing of purchase requests and receipts. The ideal candidate is detail-oriented, organized, and comfortable navigating SAP to support business operations efficiently. Key Responsibilities: Provide administrative support to the General Manager, including calendar management, meeting coordination, and scheduling. Create, track, and manage meetings, agendas, and related documentation. Create and submit purchase requests (PRs) in SAP in accordance with company policies. Process goods receipts and ensure accurate receipt of purchased items in SAP. Monitor purchase orders and follow up with internal stakeholders and vendors as needed. Maintain accurate records and documentation related to purchasing and administrative activities. Communicate effectively with internal teams to support operational needs. Assist with additional administrative tasks and projects as assigned. Qualifications: Previous experience in an administrative assistant or administrative support role. Hands-on experience working in SAP, particularly with purchase requests and receipts, preferred. Strong organizational and time-management skills with attention to detail. Ability to manage multiple tasks and priorities in a fast-paced environment. Proficient in Microsoft Office (Outlook, Word, Excel, Teams). Strong written and verbal communication skills. Ability to work independently while supporting leadership and cross-functional teams. Preferred Skills: Experience supporting senior leaders or general management. Familiarity with procurement or purchasing processes. Strong follow-up and documentation skills. Work Environment: Office-based or hybrid environment, depending on business needs. Regular interaction with SAP and internal stakeholders to support daily operations.

The Health Center at Jackson State University is accepting applications for its Administrative Assistant position. The administrative assistant is a executes administrative policies and keeps official administrative records determined by supervising official. Also serves as official receptionist and custodian of patient medical records. Examples of Duties * Manage health center clinicians' calendars and independently schedule appointments. * Greet clients, screen incoming calls and correspondences and respond independently when possible. Register patients, retrieve and re-file medical records. * Prepare memorandums outlining and explaining administrative procedures and policies to supervised workers, and monitor compliance. * Schedule programs, events, conferences and make arrangements for use of facilities. * Complete order forms for medications and supplies requested by the clinical staff. * Prepare documents required for budgetary transactions, including those related to grant funds and complete documents required for personnel actions approved by supervisors. * Prepare records, agendas, notices, minutes, and resolutions for meetings. * Serve as official custodian of patient medical records and administrative documents. * Prepare the filing of legal documents with government agencies to conform to statutes. * Prepare confidential correspondence, reports and other complex documents. * Create and maintains database and spreadsheet files. * Arrange travel plans, itineraries, and compile documents for travel-related meetings and conferences of the health center's staff. Typical Qualifications * Bachelor degree preferred from a four-year college or university. * Two-year degree in a healthcare related field and/or equivalent combination of education and experience.

An ambitious CEO and entrepreneur who manages multiple creative ventures across various industries is seeking a Part-Time Executive/Personal Assistant. This role involves managing properties, running errands, and ensuring that both personal needs and business operations run smoothly. The CEO is looking for a sharp, proactive, and solution-oriented Executive/Personal Assistant who can take the initiative to solve problems and explore creative approaches as needed. This position offers a unique opportunity to start part-time, with the potential for increased hours on a more consistent basis. Job Summary The primary goal of this specialized Executive/Personal Assistant role is to optimize the CEO's time and maintain smooth operations, especially during the CEO's travels. Responsibilities ·& & & & & & Property Management: Oversee the management of four Airbnb properties. Duties include (but are not limited to) serving as the primary point of contact for guests, resolving any complaints, scheduling and attending maintenance appointments, coordinating cleaning and laundry, managing inventory, conducting inspections, decorating for holidays, and performing any other related tasks necessary to ensure the smooth operation of the properties. ·& & & & & & Groundskeeping Pet Care: Provide care for the pets and maintain the gardens at each property. ·& & & & & & Errands: Handle various errands, including grocery shopping, supply runs, trips to the farmers' market, visits to the post office, and any other necessary tasks. & Requirements Essential Qualifications: Availability Monday-Sunday 7 AM - 3 PM (Some of the time on standby/on call) Must have a reliable car/transportation Strong willingness to learn High level of efficiency and comprehension. Possess excellent organizational and time management skills, along with the ability to adhere to strict timelines. Strong communication abilities and professional demeanor. Flexibility to adapt to changing priorities and schedules. Ability to work independently with minimal supervision. Tech-savvy with a demonstrated ability to learn new systems quickly Entrepreneurial mindset: Used to working in a start-up business environment and a growth-oriented attitude. Bonus: If you are handy (fix minor repairs) crafty.

Secretarial/Clerical TITLE: SECRETARY- CURRICULUM AND INSTRUCTION QUALIFICATIONS: 1. High School graduate 2. Strong written and verbal communication skills 3. Strong organizational skills 4. Ability to multitask 5. Experience in secretarial and bookkeeping procedures 6. Ability to operate a computer and enter data SUPERVISES: N/A REPORTS TO: Supervising Administrator JOB GOAL: To perform those tasks necessary to assure the successful operation of Academic Programs TYPICAL DUTIES AND RESPONSIBILITIES: Such duties and responsibilities as may be assigned, including but not limited to: 1. Relieves administrator of office details 2. Coordinates and schedules appointments, meetings, travel arrangements, and greet guests 3. Assists in the preparation of office and departmental budgets 4. Prepares correspondence, memorandums, reports, papers, and project narratives as required 5. Works closely with school secretaries, coordinators, and other personnel as directed 6. Coordinates general office work 7. Maintain files of all information pertinent to the operation of the office 8. Exhibits good communication with offices, schools, and parents 9. Receives and reviews incoming correspondence, reports, and similar documents 10. Demonstrates prompt and regular attendance 11. Supports the Hattiesburg Public School District Mission, Vision, and Strategic Plan 12. Performs other duties as assigned TERMS OF EMPLOYMENT: EVALUATION: Annually Salary and work year to be established by the Board of Trustees

Secretarial/Clerical District: Hattiesburg Public School District

Secretarial/Clerical/Secretary SECRETARY TITLE: Secretary (Child Nutrition Department) Part-time QUALIFICATIONS: High School diploma or better. The ability to type and have a good general knowledge of office procedures and bookkeeping. Experience in the leadership role and documented evidence of secretarial ability with emphasis on good personnel relations and office procedures. Enjoy working with children. Knowledge of clerical skills, grammar, spelling, punctuation, message format, telephone skills, and the ability to detect and correct errors. Proficient in use of office equipment, including ten-key calculator, copier, telephone system, etc. REPORTS TO: Child Nutrition Director Performance Responsibilities: Works closley with the Child Nutrition Department to ensure that all students have access to nutritious, balanced meals. Responsible for correctness of grammar, spelling, format, and punctuation. Receives telephone calls and visitors, exercising tact and diplomacy in ascertaining the nature of the request, Types and processes correspondence. Types and runs off forms as needed. Types and processes forms as required for daily, weekly, and monthly reports. Assists in ordering office supplies. Verifies receipts of all incoming supplies and equipment. Lines up claims vouchers for payment to vendors for school supplies and equipment. Counts monies received by the office, makes deposits and receipts appropriate persons. Maintains financial records of activity accounts. Performs any other duties as assigned by the principal or assistant principal/director. TERMS OF EMPLOYMENT: Ten, eleven, or twelve-month year. Salary and work year to be established by the Board. EVALUATION: Performance on this job will be evaluated by the director/principal/administrator in accordance with provisions of the Board's policy on evaluation.

Performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities for a Dean or large unit, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and oversees lower graded staff and/or students. May coordinate specified administrative activities and reporting across multiple organizational units within a department. Salary Grade: 12 Please see Staff Compensation Structure for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Essential Duties and Responsibilities: 1. Oversees and/or performs a range of diverse administrative activities for an organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit. 2. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. 3. Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. 4. Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources. 5. Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning, including participating in seeking alternate sources of funding. 6. Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. 7. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required. 8. Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required. 9. Leads and guides the work of lower level staff, and supervises student employees as appropriate; may participate in hiring decisions and performance appraisal. 10. Performs miscellaneous job-related duties as assigned. Minimum Qualifications: Education: H.S. diploma or equivalent Information Technology, Business Administration, Statistics, Economics or closely related field Experience (yrs.): 5 years Substitution allowed: Any equivalent combination of related experience and/or education approved by the Department of Human Resources Management. Knowledge, Skills, and Abilities: Excellent written and verbal communication skills. Working knowledge of word processing, spreadsheet, and database software packages. Working Conditions and Physical Effort * Work is normally performed in a typical interior/office work environment. * No or very limited exposure to physical risk. * No or very limited physical effort required. Instructions for Applying: All applicants should apply online and include a current resume and contact information for 3 professional references. Equal Employment Opportunity Statement: MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

The Ascendancy Group's Mission To be the unequaled provider of special operations forces (SOF) and Intelligence Community focused technical, service, and training-based solutions. The Ascendancy Group is seeking a highly organized and proactive Medical Logistics Coordinator to support supply chain operations and inventory management for medical training programs. This role ensures the timely acquisition, distribution, and tracking of critical materials while maintaining compliance with federal systems and procedures. This position is contingent upon contract award. Roles and Responsibilities: * Provide administrative and technical support for team missions and individual initiatives * Manage inventory levels and restock medical training supplies * Review stock thresholds and recommend adjustments to maintain optimal levels * Monitor high-demand items to ensure availability * Conduct audits of material storage locations * Update inventory records to reflect receipts, issues, and adjustments using automated systems * Identify and report unresolved discrepancies in data systems * Input material requests from internal customers * Process automated stock issues and purchase requests via MILSTRIP and other acquisition platforms * Receive materials from various supply sources and coordinate physical distribution to incoming classes * Manage quarterly supply allocations and DRMO requests * Record assets in DPAS or local tracking systems and execute disposals or transfers * Coordinate bulk shipments with local supply departments * Submit HAZMAT requests for applicable purchases * Maintain hurricane preparedness kits and ensure adequate stock levels Position Requirements: * Minimum 2 years of experience in administrative support * At least 3 years of experience in medical supply or logistics operations * U.S. citizenship required * Ability to obtain and maintain a valid driver's license and Secret clearance * Ability to operate government vehicles and forklifts (2¼ ton, 4K, 6K) * Forklift license preferred The Ascendancy Group (TAG) was founded on and thrives based on relationships, reputation, and trust. We are passionate about everything we do. One hundred percent of our government-focused teammates are former members of the Department of Defense or the Intelligence Community who still believe in supporting our nation. We offer like-minded individuals the opportunity to continue working in small teams on unique and challenging problem sets that further our nation's security. If you possess the experience, qualifications and drive required for this position, please APPLY NOW for consideration!

Job Profile: Admin Asst (Quality, Safety, Training) Reports To: VP Quality & Safety ISO Services is a self-performing industrial contracting business. We specialize in a full-range of industrial services including scaffolding, insulation, coatings, heat-tracing, and mechanical. We have branch/maintenance locations in Mississippi, Louisiana, Texas and West Virginia. Quality, Safety, and Training are integral with every aspect of our operation. Position Overview: The ISO Services Administrative Assistant is responsible for providing support for our Quality, Safety, and Training functions. This role is an important position in the day-to-day business operation. This admin assistant role will support management in effective organization and delivery of services in three main areas: * All ISO Services employees have a training/license/certification records that must be planned, tracked, and maintained. * Each of our customers has unique requirements/submittals related to Quality, Safety, and Training. * Our business has regulatory (federal, state, local) compliance requirements/submittals. Other duties include organizing and managing events/meetings for our guests and employees, answering non-routine correspondence and assembling highly confidential and sensitive information. The Administrative Assistant will also deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload. Essential Duties and Responsibilities: * Learn our various software platforms, perform the majority of data-entry tasks, and ensure data accuracy. Provide regular reporting from our various software platforms. * Be a resource for others for explaining/training on our software platforms. * Keep ISO Services in a positive light with customers, potential customers, and suppliers. * Perform a variety of clerical and general office tasks; ensure items are delivered and stored according to procedures; maintain jobsite address/telephone lists; run errands; may act as primary operator on a variety of office equipment, such as copier, fax, binding machines, badge IDs, etc. * Organize and prioritize large volumes of information and calls. Answer phones in a professional and friendly manner. Take messages or field/answer all routine and non-routine questions. * Schedule and organize complex activities such as meetings, travel, conferences and department activities for all members of the company. * Establish, develop, maintain and update filing system for the office and the jobsites. Retrieve information from files when needed. * Act as liaison between own department/supervisor and others. * Draft written responses or replies by phone or e-mail when necessary. Respond to regularly occurring requests for information. * Work independently and within a team on special nonrecurring and ongoing projects with all departments including Administrative, Estimating/ Pre-construction, Safety, Marketing/Business Development and Operations. * Type and design general correspondences, memos, charts, tables, graphs, etc. Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. * Work closely with our various third-party partners for Quality, Safety, and Training. Assist with vendor setup of new partners. Work with Safety Manager and Regional/Branch Managers on suppliers (cost and delivery comparison) and inventory of safety related supplies. * Work closely with both BD/estimating and operations teams to understand schedules and related due-dates for proposals and field/shop start-dates. * Maintain and survey project office supplies and restock order materials as needed. * Provide total commitment to continuous process improvement. * Meet schedules and deadlines, adhere to policies and procedures and maintain a good attendance/tardiness record. * Ensure client satisfaction, both internally and externally, through positive, pleasant, professional and efficient handling of issues. * Exercise good interpersonal skills by gladly assisting others to accomplish work of the organization, even if it is outside the scope of regular duties. * Other duties as defined by VP Quality & Safety. Qualifications: * High school diploma * Minimum three years of experience with construction, engineering, or manufacturing. * Must be a self-starter with the ability to multi-task and work in a team. * Strong verbal and written communication skills. * Ability to act with the required discretion when handling confidential information. * Strong organizational skills and high level of detail orientation with the ability to accurately prepare and enter information to meet deadlines and requirements. * Ability to effectively handle difficult situations that have been escalated. * Flexibility regarding schedule and the ability to mobilize to jobsite when required. * Advanced in Microsoft applications (Word, Excel, Outlook, Teams, OneDrive, Powerpoint). * Advanced in Adobe Acrobat. * Qualifications/Certifications that would add value, but are not required: * Associate or Bachelor Degree * Experience in other software platforms * Sage 100 Contractor, Procore, Vector Solutions, ISNet, Avetta, Bluebeam * Construction safety related certifications and/or experience * Bilingual * Construction jobsite experience All new hires are contingent on the passing of a background check and pre-employment drug screening.

Job Title Admin Assistant, Workforce Solutions Job Description The incumbent is responsible for administrative assistant duties relative to the mission of the College and the purpose of the Workforce Solutions Division. The incumbent will report to the Associate Vice President of Workforce Solutions. Job Duties 1. Provide assistance and clerical support for the Associate Vice President of Workforce Solutions. 2. Perform duties independently and exercise a high degree of initiative in determining the approach/action to take in routine and non-routine situations. 3. Exhibit a high degree of confidentiality. 4. Provide an advanced level of work including complete understanding of Banner SCT software (i.e. student information system) or other administrative software and proficiency in the entire Microsoft Office Suite, including Microsoft Word, Access, Excel, and PowerPoint. 5. Respond to requests for information from the Associate Vice President of Workforce Solutions and other College administrators, which may require in-depth research and/or interpretation of College policies and procedures. 6. Assist the Associate Vice President of Workforce Solutions in maintaining an active and current calendar and in preparation for and carrying out scheduled activities and events. 7. Maintain an accurate and organized filing system that is easily accessible for retrieval of archival records and documents with an emphasis on electronic records management. 8. Independently compose and type correspondence involving complex, sensitive, and non-routine matters. 9. Adhere to all College and AccelerateMS guidelines for workforce projects, and maintain up-to-date and accurate project files. 10. Maintain work-flows and assist in keeping prioritized projects on schedule while constantly seeking innovative methods to streamline work. 11. Compile and maintain data on workforce development activities and ensure that all necessary documentation is included in the project. 12. Prepare materials needed for meetings, such as agendas, handouts, binders, etc. 13. Assist in producing reports and summaries for workforce activity. 14. Manage and track contracts for workforce personnel and faculty through the approval and distribution process, and coordinate collection of payroll supporting documentation. 15. Provide attention to detail while creating and entering payroll documents such as part-time contracts, load sheets and time cards. 16. Monitor expenditures and ensure adherence to budgetary commitments in accordance with MGCCC policies, including providing support in fulfilling purchasing guidelines (e.g., procurement card reconciliation). 17. Create projects, classes, and trainee registrations in Banner, Modern Campus (Lumens), and the state workforce tracking system (currently WESS). Assist college users with training, management, and troubleshooting of these systems. 18. Create and maintain Excel spread sheets for workforce tracking and documentation. 19. Assist Associate Vice President of Workforce Solutions in planning and implementing routine responsibilities and functions. 20. Respond to requests for information from AccelerateMS, which may require independent research and/or interpretation of College policies and procedures. 21. Arrange for college vehicles, transportation, reservations, and lodging requirements as needed. 22. Provide detailed and appropriate corrections and edits when proofreading, editing, and producing documents and/or correspondence for the Associate Vice President of Workforce Solutions. 23. Consistently monitor office inventories and anticipate needed supplies or services. 24. Make travel arrangements for the Associate Vice President of Workforce Solutions and provide oversight for insuring trip details and accommodations are correct: handle all necessary paperwork, complete and submit accurate reimbursement records, and track payments. 25. Professionally and courteously accept calls, providing assistance and administering information to callers when appropriate. 26. Communicate issues or conflicts effectively and timely to the Associate VP of Workforce Solutions. 27. Interface well with all levels of the college leadership team, members of the college community, including, business and industry personnel, faculty, staff, students, and other stakeholders. 28. Meet employee development units as required, including necessary training for job-related duties, and maintain current in skills needed to perform job duties. 29. Demonstrate exceptional adherence to work schedules and policies as exemplary performance for co-workers. 30. Perform other duties as assigned by the Associate VP of Workforce Solutions. Mandatory Qualifications (M1) Minimum of Associate Degree from a regionally accredited institution of higher learning. (M2) Experience in an administrative office setting. (M3) Training and/or experience in the operation of personal computers, to include proficiency in Microsoft Word, Outlook, Access and Excel. (M4) Proficiency in written communications such as report writing and the taking and organizing of meeting minutes. Desirable Qualifications (D1) Bachelor's Degree in Business, Education, or related field. (D2) Experience in a community/junior college setting. (D3) Experience with delivery/management of workforce training. (D4) Ability to organize and administer functions, events and programs with minimum supervision. (D5) Experience with Banner and WESS. EEO Statement Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number ************, email address ********************. The College: The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, Mississippi Gulf Coast Advanced Manufacturing and Technology Center, Gulfport, MS; Keesler Center, Biloxi, MS; West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS. State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs. Classification Staff Posting Detail Information Open Date 12/19/2025 Close Date Open Until Filled Yes Special Instructions to Applicants For more information on the position, please contact (Name, Address, Phone, and Email): Rachael Kunz Associate Vice President of Workforce Solutions Advanced Manufacturing and Technology Center 10298 Express Dr. Gulfport, MS 39503 ************

Full-Time | Monday-Friday, 8:00 AM-5:00 PM We are looking for a proactive and detail-oriented Administrative Assistant to keep our office running smoothly. This role provides essential support for daily operations, helps maintain organized systems, and assists with a variety of tasks across the organization. The ideal candidate is reliable, resourceful, and comfortable handling multiple responsibilities with professionalism. Key Responsibilities: Manage and maintain digital filing systems for easy retrieval of documents. Perform data entry and update databases, CRM systems, and spreadsheets. Handle printing, scanning, and capturing online content as needed. Provide courteous support for miscellaneous office requests and cover the front desk. Assist with meeting planning, including lunch arrangements and hotel reservations. Organize marketing collateral and ensure materials are current and properly archived. Research product information online or in databases and input accurate data into spreadsheets. Required Skills & Qualifications: Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint). Strong organizational skills with attention to detail. Excellent verbal and written communication skills. Ability to multitask, prioritize effectively, and meet deadlines. Self-motivated with initiative and a willingness to learn new tools and processes. Dependable, professional, and adaptable in a fast-paced environment. What Success Looks Like in This Role: Office systems and files are organized, up to date, and easily accessible. Tasks are completed accurately and on time, supporting team efficiency. Communication is clear, proactive, and responsive to both colleagues and external contacts. The administrative function contributes positively to overall office productivity and team morale.

Position Overview: The Administrative Assistant will support the Audit team with report preparation, document management, and client communications. This position requires advanced proficiency in Microsoft Office Suite, strong writing skills, attention to detail, and the ability to multitask effectively in a fast-paced, professional environment. Key Responsibilities: Technical Formatting: Formatting and footing audit reports using Microsoft Word and Excel, ensuring clarity, consistency, and proper formatting. Documentation Management: Organize and maintain audit files in shared digital environments using Microsoft SharePoint and Excel to track document versions and compliance. Client Communication: Use Microsoft Suite to manage proposals, client correspondence, schedule meetings, and coordinate information requests. Meeting Support: Create and distribute agendas and meeting minutes using Microsoft Word and OneNote; track follow-up items with Microsoft To Do or Planner. Administrative Tasks: Manage team calendars with Outlook, prepare presentations in PowerPoint, and provide general administrative support using Office tools. Qualifications: High school diploma; collegiate degree preferred. 2+ years of experience in an administrative role, ideally in a CPA or professional services environment. Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote, and SharePoint). Strong written communication and organizational skills. Ability to prioritize and manage multiple tasks in a dynamic work environment.

Job Description We are seeking a highly organized and reliable Administrative Assistant to support a high-volume real estate business in the Southaven, MS area. This role is responsible for managing operational execution, transaction flow, and client experience from contract to close. The right candidate is proactive, detail-oriented, and comfortable working independently in a fast-paced, deadline-driven environment. This position is ideal for someone who thrives on structure, accountability, and follow-through and takes pride in running a smooth, professional operation behind the scenes. The Administrative Assistant manages day-to-day operational execution for a real estate business, completing 100+ transactions per year. This role owns files, timelines, listings, and administrative client communication from contract to close. You will be expected to anticipate issues, enforce deadlines, and maintain a consistent, high-quality client experience while operating with minimal supervision. This is a performance-driven role with compensation tied directly to closed transactions. Compensation: Salary Range: $45,000 - $55,000 Paid Time Off (PTO) Stipend Benefits Available Bonuses - Considered after a 60-day period Growth potential Compensation: $45,000 - $55,000 salary range Responsibilities: Open transaction files for same-day contracts that are received Enter, track, and manage all contract-to-close deadlines Coordinate with lenders, title companies, agents, inspectors, and vendors Monitor inspections, appraisals, repairs, and closing timelines Proactively identify potential issues and resolve them before escalation Maintain accurate MLS listings, including input, updates, price changes, and status changes Coordinate photography, signage, lockboxes, and showing instructions Prepare listings for launch and ensure listings go live on schedule Send seller preparation materials and listing timelines Manage standard client communication related to scheduling, status updates, timelines, and next steps using the agent's approved communication channels Execute closing week and day-of-closing checklists and coordination Confirm closing disclosures, funds, recording, keys, and final logistics Own the operational client experience from contract to close Execute past-client follow-up systems, including newsletters, anniversary and birthday outreach, and client events Assign tasks to and oversee Virtual Assistant execution, accuracy, and performance Prepare weekly reports including active pipeline, upcoming closings, risks, and resolutions Document processes and maintain operational coverage procedures Continuously improve workflows, checklists, and systems Qualifications: Strong organizational skills and exceptional attention to detail Ability to manage multiple files and deadlines simultaneously Comfortable working independently and enforcing timelines Professional, calm communicator under pressure Proactive problem-solver with strong follow-through Tech-savvy and able to quickly learn new systems Comfortable supporting a high-volume, fast-paced operation Real estate operations or transaction coordination experience preferred Comfortable with performance-based compensation Willingness to follow defined communication protocols and operational standards About Company We are a top-ranking real estate brokerage in the Southaven area, known for our commitment to excellence and exceeding expectations. If this sounds like you, reach out and apply today!

The Staff Assistant addresses the patron's needs, oversees assigned theatre operations, successfully leads team members to provide an excellent experience for our patrons, and administers all company policies and procedures. 1. Assigns and monitors staff activities to ensure all positions are covered as needed. 2. Provides direction and leadership by example to assigned employees. 3. Provides management with feedback regarding employee work performance. 4. Assist with inventory, ordering, and stocking duties. 5. Conduct opening/closing duties, cash handling, and deposits. 6. Maintain cleanliness and safety standards and report or resolve any operational issues. 7. Assist patrons with questions or complaints. 8. Assist in employee training as directed. 9. Performs other related duties as required.

The Admin/Clerical position is responsible for providing accurate and complete information to customers. This includes responding to requests, resolving customer issues, and forwarding clearly documented information to appropriate staff when further action is required. This position involves retrieving computer generated data to answer questions and updating those computer records. The Admin/Clerical must be able to respond to and assist customers face to face in a variety of situations. In addition to customer service responsibilities, the Admin/Clerical is also responsible for various task-based activities. Essential Job Requirements Greets visitors and customers to the office, maintains appointment and visitor logs. Maintains lobby area in a neat, professional environment and ensures appropriate handbooks and brochures are available in lobby area. Responds to walk-in and telephone inquiries, assesses situation, and provides accurate information to the customer. Provides information to customers in a courteous, polite and professional manner. Obtains assistance from the assigned Case Specialist or Supervisor as appropriate and in accordance with established policies and procedures. Responds to requests for applications for child support services by establishing appointments, sending out application packets, and advising customers of information needed to facilitate services. Enters applications for service into automated computer system and assembles new child support files. Refers custodial and non-custodial parents who require a more in-depth interview to appropriate staff as needed. Records in the automated and/or hard copy case file information related to the establishment and/or enforcement of a child support obligation. Inserts correspondence into envelopes for mailing; meters and delivers outgoing mail daily. Opens, date stamps, documents and/or takes appropriate action on incoming mail accurately and within established time frames. Monitors fax machine and distributes faxes periodically throughout each day; maintains paper supply in copiers and facsimile machines. Provides administrative/clerical assistance to case specialists/supervisors as needed. Initiates follow-up case status calls to customers as required. Works daily alerts and other task-based activities as time permits Maintains confidentiality and security of case information. Regular and timely attendance Other duties as assigned Required Education High School Diploma or equivalent years of experience. Required Experience Office experience preferred.

Administrative Assistant II-01023346DescriptionWeyerhaeuser is searching for an experienced Administrative Assistant to provide site-level support at Bruce Lumber, our lumber manufacturing facility in Bruce, MS. This is a salaried, non-exempt position reporting to the Mill Manager with a dotted line to the Human Resources Manager. Duties will include a variety of general administrative, computer-based, event support, and project support activities. Key Functions:Provide primary administrative support to the Mill Manager, Human Resources Manager, and Senior Production leaders. The scope of activities and impact of decision making is generally internal to the mill but will include communication with external vendors and community representatives. Duties include, but are not limited to: preparing materials for presentations or reports using various software applications; scheduling various mill meetings; maintaining leaders' out-of-office calendars and notifications; maintaining various types of tracking systems and files including retention and storage compliance; providing administrative support for the HR function to include assessment and hiring support, auditing payroll, assisting with on-onboarding new associates, managing the job bid process, fielding benefits and HR transactions questions, collaborating with HR in planning and executing employee appreciation activities, employee celebrations, and community/citizenship events, etc. Will provide leadership of, or support to, several mill projects at any given time with increasingly complex subject matter. QualificationsHigh school diploma or equivalent is required as a minimum; A. S. in Business Administration is preferred5+ years of relevant work experience (1-3 years of previous Human Resources experience is a plus) Ability to work and communicate with sensitive confidential information Proficient in the use of Microsoft Office applications including Word, Excel, Teams, Outlook, and PowerPointAbility to manage multiple priorities efficiently and effectively re-prioritize work as necessary Strong interpersonal, organizational, and communication skills, both written and verbal Ability to self-start and work autonomously with minimal oversight Ability to collaborate with others and exemplify teamwork Must be a problem-solver, not just a problem finder, with strong analytical, critical thinking, and deductive reasoning skills Experience using other manufacturing software such as SAP and ActivPlant is preferred What We Offer: Compensation: This role is eligible for our annual merit-increase program, and we are targeting a salary range of $49,379-$73,998 based on your level of skills, qualifications and experience. You will also be eligible for our Annual Incentive Program, which offers a cash bonus targeting 5% of base pay. Potential plan funding may range from zero to two times that target. Benefits: When you join our team, you and your dependents will be offered coverage under our comprehensive employee benefits plan, which includes medical, dental, vision, short and long-term disability, and life insurance. We offer a pre-tax Health Savings Account option which includes a company contribution. Other benefit options are also available such as voluntary Long-Term Care and Employee Assistance Programs. We also support personal volunteerism, sponsor a host of diversity networks, promote mentoring, and provide training and development opportunities to help you chart your path to a fulfilling career. Retirement: Employees are able to enroll in our company's 401k plan, which includes a paid company match in addition to our annual contribution equal to 5% of your base salary. Paid Time Off or Vacation: We provide eligible employees who are scheduled to work 25 hours or more per week with 3-weeks of paid vacation to use during your first year of employment. In addition, after being employed for six months, eligible employees begin to accrue vacation for future use. We also recognize eleven paid holidays per year, providing a total of 88 holiday hours and paid parental leave for all full-time employees. About Weyerhaeuser We sustainably manage forests and manufacture products that make the world a better place. We're serious about safety, driven to achieve excellence, and proud of what we do. With multiple business lines in locations across North America, we offer a range of exciting career opportunities for smart, talented people who are passionate about making a difference. We know you have a choice in your career. We want you to choose us. About Wood ProductsWe've been delivering quality building products and solutions to our customers for more than 100 years. From builders and dealers to specifiers and homeowners, we offer exceptional product performance and unparalleled support. For more than a century, we've been building our reputation as a leader in sustainable wood products. Weyerhaeuser is an equal opportunity employer. Inclusion is one of our five core values and we strive to maintain a culture where all our people feel a sense of belonging, opportunity and shared purpose. We are committed to recruiting a diverse workforce and supporting an equitable and inclusive environment that inspires people of all backgrounds to join, stay and thrive with our team. Job Administrative, General Management, Legal, Real Estate, & MiscellaneousPrimary LocationUSA-MS-BruceSchedule Full-time Job Level Individual ContributorJob Type ExperiencedShift Day (1st) Relocation Assistance Not Available

Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking a highly skilled full-time Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA Stennis Space Center (SSC). The role includes managing office operations, handling budgeting, personnel records, and payroll, and ensuring effective and responsive service delivery. The ideal candidate will work independently, demonstrate expertise in various administrative functions, and excel in a fast-paced environment. Key Responsibilities: Provide executive administrative support, including budgeting, personnel records, payroll, and office management. Utilize Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, SharePoint, O365, Teams, and Adobe Acrobat to prepare briefing materials, charts, and presentations. Serve as a professional representative for the office, managing recurring procedures, offering policy and procedural guidance, and ensuring high-quality deliverables. Handle visitors, phone calls, calendar management, travel coordination, file maintenance, correspondence tracking, and meeting coordination. Support the Directorate Executive staff with various projects, programs, and events. Plan, organize, and work effectively in a team environment, providing recommendations for improvements in administrative processes. Safeguard sensitive information and comply with policies regarding Controlled Unclassified Information (CUI) and procurement-sensitive information. Manage complex calendars and travel arrangements, and prepare documentation and responses for administrative issues. Coordinate Systems Engineering and Technical Interchange, IT governance documentation, and face-to-face meetings. Demonstrate excellent problem-solving skills, customer service orientation, and the ability to handle multiple tasks with attention to detail. Qualifications: US Citizenship Required. Education: High School diploma or higher; or a minimum of 6 years of equivalent professional experience. Proficient in media credentialing systems and Facilities Management. Skilled in administrative support with a strong understanding of SSC administrative processes and inter-Center activities. Excellent verbal and written communication skills, with the ability to address administrative issues and inquiries from various stakeholders, including NASA HQ and other federal agencies. Strong organizational and multitasking abilities, with the capacity to work independently and as part of a team. Demonstrated expertise in managing complex calendars, coordinating meetings, and handling sensitive information. Additional Requirements: Ability to work onsite with a flexible schedule, including nights, weekends, and holidays. Ability to track and coordinate work across multiple organizations and maintain proficiency in electronic tracking systems. FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and credit Check.

A wealth management firm in Madison is seeking a part-time Administrative Assistant to support daily operations and client services. This is an excellent role for someone starting their career or interested in the financial and wealth management industry. The firm offers hands-on training and clear opportunities for growth. Provide administrative and clerical support to advisors Greet and assist clients, serving as a professional and friendly first point of contact Manage phone calls, emails, scheduling, and appointment reminders Prepare, edit, and organize documents using Microsoft Office Suite Maintain accurate records and assist with data entry into the firm's CRM system Support preparation of client materials, reports, and meeting packets Represent the firm with professionalism, confidentiality, and excellent customer service

Requirements Education and Experience Required: Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience. Certifications, Licenses or Registration Required: N/A