Administrative assistant jobs in Moore, OK - 210 jobs

A reputable Fortune 500 company is seeking a highly experienced Executive Assistant to support the Chairman, including the Chairman's family office. This role will require relocation to the south-central part of the U.S, as the position is not located in Oklahoma. A full relocation package is offered for the role. This is a dynamic, high-impact role offering significant exposure to executive leadership, board members and global stakeholders. This individual will serve as a critical partner to senior leadership, managing a blend of corporate and personal responsibilities in a fast-paced, high-stakes environment. The ideal candidate is exceptionally organized, discreet, and poised, with the ability to operate autonomously while handling complex, sensitive matters with sound judgment. This role requires flexibility, discretion, and the ability to travel both domestically and internationally on short notice and will need 24/7 accessibility. This role offers a comprehensive benefits package including Medical, vision, dental insurance, a relocation package and PTO. Key Responsibilities of the Executive Assistant: Serve as a trusted right-hand to the Chairman, overseeing day-to-day operations-both professional and personal. Provide dedicated support to the Chairman's office and acting as the crucial link between the Chairman and internal/external advisors and financial teams. Manage a complex, ever-evolving calendar involving high-profile meetings, board activities, and global initiatives. Act as a liaison between the Chairman and internal departments, board members, family office personnel, and international partners. Coordinate intricate travel logistics including global itineraries, visas, private travel, and security protocols. Support strategic projects with high-level project management, documentation, and stakeholder alignment. Attend meetings, capture detailed notes, and ensure execution on key action items. Maintain 24/7 availability, as well as travel with the executive domestically and internationally. Qualifications of the Executive Assistant: Bachelor's degree required; advanced degrees or professional certifications preferred. 10-15 years of experience supporting C -Level Executives (ideally from a Fortune 500 company), or ultra-high-net-worth family office setting. Demonstrated discretion, professionalism, and confidentiality in high-trust roles. Strong command of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams). Exceptional written and verbal communication skills. Highly organized, detail-oriented, and capable of juggling competing priorities. Independent, proactive, and calm under pressure. Willingness and ability to travel frequently, both domestically and internationally, on short notice. P-13

Hamm Institute for American Energy | Oklahoma State University Work Schedule Normal working hours are M-F, 8:00am - 5:00pm. Work outside normal hours is sometimes required due to special projects and deadlines. Appointment Length Regular Continuous/Until Further Notice Hiring Range $14.00 - $20.00 per hour Special Instructions to Applicants Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references. Applications must be submitted electronically and will be accepted until a successful candidate is selected. About this Position Provides high-level administrative support to the Director, Assistant Director, and the Institute as a whole. Responsibilities include managing calendars, communications, and workflows to ensure efficient operations. Serves as a point of contact for internal and external stakeholders, requiring strong organizational, communication, and problem-solving skills. Duties include preparing agendas, presentations, reports, and correspondence; coordinating meetings and events; overseeing office operations; and assisting with special projects and initiatives as assigned. Major Job Responsibilities (detailed essential functions of the position): Calendar and Schedule Management: Coordinating and maintaining complex calendars, scheduling appointments, meetings (virtual and in person), and travel arrangements Communication Management: Screening calls, managing correspondence, drafting communications, and acting as a liaison between industry partners and various high-level stakeholders. Meeting and Event Planning: Arranging logistics for meetings, conferences, and special events, including venue selection, catering, and material preparation. Document Preparation and Management: Creating presentations, reports, and other documents for internal and external use, as well as maintaining and organizing files and records. Problem-Solving and Decision-Making: Utilizing strong problem-solving skills and good judgment to address issues and make decisions on behalf of the Institute. Confidentiality and Discretion: Handling sensitive information with discretion and maintaining confidentiality. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Five years of administrative support experience working with director-level positions or above in a dynamic and fast-paced environment. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Highly motivated self-starter with excellent organizational, communication, and interpersonal skills (strong skills in both oral and written communication) Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and related technologies Ability to adapt to changing priorities with flexibility and professionalism Strong initiative in supporting organizational productivity and effectiveness Preferred Qualifications Bachelor's 10 years relevant, professional experience. Skills, Proficiencies, and/or Knowledge: The ideal candidate enjoys a fast-moving environment that values agility and responsiveness and excels at balancing competing priorities and delivering high-quality work on tight timelines.

About Us We are a fast-growing lead generation marketing company dedicated to helping attorneys and law firms expand their practices through high-quality client acquisition solutions. Our team is results-driven, innovative, and committed to exceptional service. As we continue to scale, we are expanding our Operations team to strengthen execution, support executive leadership, and accelerate organizational growth. To be considered for this role, please complete the assessment below. Quintessa Marketing - Assessment THIS ROLE REQUIRES THE APPLICANT TO BE ON-SITE AT THE EXECUTIVE'S HOME OFFICE Our Core Values We seek professionals who lead and work through our values: • Purpose - Believe in our mission of helping clients get the justice they deserve • Resilience - Remain calm, focused, and effective under pressure • Accountability - Take ownership of outcomes and deliver with integrity • Integrity - Act with fairness, honesty, and respect to build lasting trust • Success Driven - Seek opportunities to create value and drive growth • Excellence - Communicate clearly, document accurately, and execute consistently Role Summary This hands-on role provides highly organized, discreet, and professional support to executive leadership across administrative, operational, and logistical needs. This is a trusted, long-term position ideal for someone who thrives on anticipation, structure, and execution in a fast-paced environment. The Personal Assistant plays a critical role in enabling leadership effectiveness and operational efficiency. Key Responsibilities • Provide daily administrative and operational support to executive leadership • Anticipate needs, follow directions, and proactively resolve challenges• Coordinate calendars, schedules, and time-sensitive priorities • Manage logistics for meetings, events, and travel • Liaise with vendors, service providers, and internal administrative partners • Plan and execute errands and off-site tasks efficiently • Oversee incoming mail, packages, paperwork, and digital filing systems • Execute time-sensitive tasks and coordinate off-site responsibilities as needed • Maintain strict confidentiality and professionalism at all times Qualifications • Must be local to the greater Oklahoma City area • Minimum of 3 years' experience as a Personal Assistant, Executive Assistant, or similar high-trust support role • Exceptional organizational and time-management skills • Strong communication skills, sound judgment, fiscal responsibility, and reliable follow-through • Demonstrated trustworthiness with sensitive personal and business information • Proactive, detail-oriented, and calm under pressure • Comfortable balancing hands-on and administrative responsibilities • Valid driver's license and flexible availability Compensation & Benefits • Competitive base salary, commensurate with experience • Bonus eligibility based on project and company performance • Comprehensive health, dental, and vision insurance • Paid time off and company holidays • Up to two (2) weeks of paid PTO per calendar year Equal Opportunity Employer We are an Equal Opportunity Employer and are committed to fostering a diverse and inclusive workplace. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status, or any other protected status under applicable law. Work Authorization Applicants must be authorized to work in the United States on a full-time basis. Sponsorship is not available at this time.

* 493331 * Langston * VP OPERATIONS (LU) * Staff Full-time * Opening on: Oct 20 2025 * VP Operations (LU) * High school diploma or equivalent Add to favorites View favorites Campus LANGSTON Contact Name & Email Angel Stanfield, **************************** Work Schedule Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends. Appointment Length Regular Continuous/Until Further Notice Hiring Range $27,000 - $30,000 Commensurate with education and experience Priority Application Date While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration. About this Position Langston University Office of Admissions, Recruitment and Outreach Programs is seeking a dedicated and outgoing Administrative Assistant to join our "Dream Team". This position plays a critical role within our department as the Administrative Assistant will be the FIRST friendly face our students, parents, and stakeholders see when they enter our office. As we know Admissions, Recruitment and Outreach Programs is the heartbeat of the campus, which means at all times the office dynamics are extremely fast paced. It is our sole responsibility to provide great customer service and assist students with their admissions' needs to ensure the student enrolls, matriculates, and become a Langston University Alum. Essential Duties and Responsibilities: * This position plays a key role in ensuring the smooth operation of ARO by providing administrative support to the staff therein and servicing as a resource to the university community. * Exercise discretion in the handling and dissemination of confidential and other sensitive information (such as student file contents and budget matters). * Responsible for opening the office for business, daily. Receives, greets, and directs visitors to appropriate individuals or office within the institution and maintains records of visitors. * Answers, properly routes, and return phone calls. Greets incoming office callers, screening them to determine the purpose of their call or visit, and providing them with the necessary assistance to ensure they are directed to the best resource(s). Responsible for maintaining the record of callers for reference. * Must have superb organization, communication, and interpersonal skills with the ability to work in a diverse community serving students, faculty, administrators, and external constituents (such as alumni and prospective students and their families). * Must have the ability to work well under pressure, experience in managing multiple projects and meeting deadlines is required. Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is also required. * Responsible for supervising and directing the work of student employees within the Office, including setting work schedules and approval of electronic timesheets. * Responsible for collecting, opening, sorting, and distributing incoming mail. * Assist with all aspects of ARO events and perform routine office tasks such as: Office supply inventory maintenance and ordering, maintenance of office equipment including arrangement for service calls as needed, reconciliation of records, such as travel and purchasing documents, general procurement tasks and processing of invoices/receipts. Experience with SciQuest platform (OK Corral) preferred. * Responsible for special projects, assigned by the supervisor, including but not limited to gathering information for reporting or other activities and development of special correspondence or documents, presentations, or publications as needed. * Responsible for filing documents and maintaining office files, to include active and inactive student files. Responsible for ensuring student files are transferred to the appropriate LU School, as students matriculate to upper division. * Must have at least three years of experience as an administrative assistant, administrative specialist, office manager, or related position. * Responsible for making travel arrangements for the Director of Admissions, Recruitment and Outreach Programs * Attend routine and emergent office meetings and take notes for future dissemination. * Performs other related duties as required and deemed appropriate in support of the Office, along with meeting the additional duties which may be assigned by the Director of Admissions, Recruitment and Outreach Programs. Required Qualifications * High School/GED (degree must be conferred on or before agreed upon start date) * Three years or more in a customer service position and or fast-paced office setting; preferably K-12 or Higher Education. * Experience preparing travel itineraries and coordinating travel accommodations, excellent verbal and communication skills, strong organization skills, ability to handle multiple tasks, meet deadlines, and work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff. * Knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Publisher, Access, Element 451, Ellucian and Internet Explorer or another worldwide web search engine. * Skills, Proficiencies, and/or Knowledge: * Ability to work flexible hours, including evenings, weekends (Registration and Summer Schedule) * Strong interpersonal, communication, and organizational skills with a proven ability to work independently and as part of a team. * Ability to manage multiple priorities and meet strict deadlines with professionalism and adaptability. * Valid Driver's License Preferred Qualifications * Associate's Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************. You may also be interested in Administrative Specialist - 1795 Langston OFFICE OF PRESIDENT (LU) Administrative Specialist, SOEBS-1698 Langston VP ACADEMIC AFFAIRS (LU) Payroll Systems Analyst - 001730 Langston VP FISCAL & ADMINISTRATIVE AFFAIRS (LU) frame-loader#show Progress clinch:authenticated@document->frame-loader#reload" id="turbo_frame_page_block_5caac52edfe864f0bdb28cf42b068817" src="/pages/ff75e49fb9bc74f54de482be2db3794e/blocks/5caac52edfe864f0bdb28cf42b068817?job_uid=1d118abfbb5a58a24641953d1723c493&postfix=2_0">

We are looking for a focused Data Entry Clerk to continuously update our company's databases. The Data Entry Clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The Data Entry Clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary. Responsibilities: •The Data Entry Clerk will liaise with and follow up with employees within the company as well as with customers to collect information •The Data Entry Clerk will capture the data into relevant databases in a timely and accurate manner •You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary •Gathering reports, personal details, documents and information from employees, other departments and clients •Scanning through information to identify pertinent information •Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing •Creating accurate spreadsheets •Entering and updating information into relevant databases •Ensuring data is backed up •Informing relevant parties regarding errors encountered •Storing hard copies of data in an organized manner to optimize retrieval •Handling additional duties from time to time Requirements•High school diploma •1+ years experience in a relevant field •Good command of English •Excellent knowledge of MS Office Word and Excel •Strong interpersonal and communication skills •Ability to concentrate for lengthy periods and perform accurately with adequate speed •Proficient touch typing skills Benefits•Premier Medical, Dental and Vision Insurance with no waiting period •Paid Vacation, Sick and Parental Leave •401(k) Plan with Profit Sharing •Tuition Reimbursement

Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE Skills & Responsibilities: Take detailed meeting minutes and distribute them as needed Balance and reconcile credit card statements Utilize Excel extensively for data entry, reporting, and analysis Maintain organized records and assist with document management Support team members with administrative tasks as assigned Requirements: Proficiency in Excel (including formulas, pivot tables, and data management) Strong organizational and multitasking skills Excellent written and verbal communication skills Previous administrative experience preferred If this sounds like the right opportunity for you, apply today!

DNA Solutions is one of the leading Forensics and DNA services companies in the nation with a reputation for utilizing the highest quality science to get reliable results for our clients. The Bi-Lingual Administrative Support will support this mission by being responsible for a range of administrative support and client-facing functions to make sure the needs of all customers are met in a professional and timely manner. Some prior leadership experience is strongly preferred and compensation will be commensurate with proven leadership ability. Bilingual candidates with a strong grasp of both English and Spanish strongly preferred but not required. Essential Functions... * Responsible for answering the phone and acting as a first contact for answering questions pertaining to all lines of business provided by the company. * Ensures a positive and professional experience for all customers by providing excellent customer service at all times * Manages client inquiries via phone, email, online, or in person. * Provides clients with technical assistance and directs client complaints to appropriate management in a timely manner. * Acts as the front-line for building positive client relations by checking in regularly and following up on active processes Position Requirements... * Ability to speak both Spanish and English fluently * High school diploma * Experience with Microsoft Office and customer service * Experience in office administration * Education in Forensic Science is a plus. Work Environment... This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Physical Demands... This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. AAP/EEO Statement DNA Solutions, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. DNA Solutions, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of DNA Solutions, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.

About Our Organization: Third party distributor of slot machines FLSA Status: Non-exempt Hiring Manager Job Title: Director of HR and Compliance Job Function: Performs general office functions, organizational, and clerical support. Carries out personal errands or tasks for Management. May assist in generating reports, tracking or accounting, expense reporting, filing, or any other tasks assigned by management. Job Level: Individual Contributor Employment Status: Full-time Regular Primary Location: OKLAHOMA CITY, OK Job Summary Perform administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, supporting a team with office needs, tracking different items for management, assisting upper management with personal errands or tasks, or any other tasks assigned by management. A company car will be provided for any required errands. Current valid driver's license is required. Education and Experience Bachelor's Degree preferred High School Diploma - or the equivalent (for example, GED) required Work Context Communication - Frequently communicates effectively and professionally with coworkers or clients as the job dictates. Role Relationships - Keeping relationships positive and professional is of high importance. Responsibility for Others - No responsibility for others except to work well together. Work Setting - Typical office setting, extended amounts of time sitting at a desk. Job Hazards - Walking through the warehouse or technician area may pose risks to sharp objects, loud noises, or other small hazards. Body Positioning - Most of the job will be spent at a desk, working on a computer. Work Attire - Business attire, adhering to the dress code policy of the company. Impact of Decisions - Any decisions that may impact the company would be made by management. Primary Job Duties Answer telephones or emails and give information, take messages, or transfer correspondence to appropriate individuals. Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Locate and attach appropriate files to incoming correspondence requiring replies. Complete forms in accordance with company procedures. Make copies of correspondence or other printed material. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. Learn to operate new office technologies as they are developed and implemented. Maintain scheduling and event calendars. Schedule and confirm appointments for clients, customers, or supervisors. Order and dispense supplies. Conduct searches to find needed information, using such sources as the Internet. Operate electronic mail systems and coordinate the flow of information, internally or with other organizations. Use computers for various applications, such as database management or word processing. Create, maintain, and enter information into databases. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents. Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports. Train and assist staff with computer usage. Prepare conference or event materials, such as flyers or invitations. Assisting in support of the sales team. Running any and all types of errands for upper management. Follow all company policies and procedures, failure to do so will result in termination. Research small projects as assigned and present findings to management. Complete organizational projects as assigned. Any other tasks assigned by management.

Position Title:Executive Assistant - OU Health Executive OfficesDepartment:AdministrationJob Description: General Description: Provide essential administrative support to OU Health Executives (Vice President or above) ensuring streamlined daily operations. Essential Responsibilities: Maintains appointment schedule by planning and scheduling meetings and conference calls, anticipating the needs of the executive(s), and prioritizes appointments/meetings according to the topic and executive availability Handles sensitive/confidential information requiring high level of discretion and confidentiality. Acts as point of contact and welcomes guests by greeting them, answering, and/or directing inquiries. Prepares documents and outgoing communications as necessary. Completes, reviews, and processes expense reports, invoices, etc. Books travel arrangements, both domestic and international travel. Creates professional PowerPoint presentations and presentation materials from conceptual ideas Manages assigned projects to timely completion and prepares progress reports, as required Takes accurate minutes at assigned meetings, as requested Performs advanced administrative duties as required, such as memo preparation, scheduling, answering phone calls, etc. Reviews, distributes, and responds to correspondence. Performs a variety of other administrative tasks including reporting and tracking information. Interacts with executives at all levels, as needed, in a timely and professional manner. Understands when to escalate issues and barriers to ability to complete work assignments. Maintains established departmental policies, procedures, and objectives including regulatory records for license, reports, and notifications as necessary. Coordinates ordering and distribution of supplies and handles problems concerning material received Assists with other clerical functions when needed Performs other duties as assigned Minimum Qualifications: Education: Bachelor's degree required. Experience: 3 - 5 years of Executive Administrative Assistant experience required. License(s)/Certification(s)/Registration(s) Required: N/A Knowledge, Skills and Abilities: General knowledge of office procedures and equipment. Must have a basic knowledge of the principles of accounting with basic arithmetic skills of multiplication, division and percentages. Good general written communication skills to include spelling, grammar and punctuation. Will need advanced interpersonal skills for interaction with employees, clients and customers. General computer skills with some spreadsheet knowledge. Ability to maintain and handle confidential information appropriately. Typing/keyboarding skills sufficient to meet the requirements of the position. Current OU Health Employees - Please click HERE to login.OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.

For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are. Job Description Duties and Responsibilities Welcome and greet clients and office guests Support office staff and executives with general operational tasks Plan and schedule meetings, presentations, and other office related events Perform general accounting and bookkeeping duties Suggest changes to office task workflow to improve efficiency Answer phones in a professional manner Direct calls to appropriate persons or take detailed messages Answer and send out faxes as needed Prepare outgoing mail and packages for executives Reserve conference spaces for meetings Schedule travel arrangements Send reminders regarding upcoming appointments Manage communication of information in and out of the office Type out correspondence letters, emails, memos, etc. (paper and electronic) Assist in preparation of presentation materials Qualifications Requirements and Qualifications High school diploma or GED equivalent required 2+ years experience as an administrative assistant Certified Administrative Professional (CAP) certification preferred Fast, proficient, and accurate typist Extensive knowledge of Microsoft Suite and other administrative programs Outstanding communicator, both orally and written Excellent customer service skills Self-starter who works well independently Ability to prioritize given tasks and work efficiently towards completing them Familiar with common office equipment (printers, copier, fax, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

Responsibilities: Under minimal supervision provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building's tenants and guests. Duties include preparing and distributing various office correspondence, light bookkeeping duties, processing of invoices for payment, working with vendors on accounts payable and receivables, and other general duties. Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel. Requirements and Skills: High School Diploma or general education degree (GED) 1 - 3 years of experience Proficiency with PC Windows-based software, including Word, Excel and MS Office and, property management software such as Yardi and security/access control software such as Lenel. General office experience within the commercial real estate industry. High level of administrative competence. Accomplished people skills: phone and interpersonal, ability to work with various and conflicting personalities; able to communicate with tenants and vendors, defining and solving issues within company policies. Understanding and use of general office tools and equipment. Demonstrate reliability, integrity and confidentiality. Commercial real estate knowledge desirable. #AFC

Job Posting Title Secretary Agency 310 STATE FIRE MARSHAL Supervisory Organization State Fire Marshal Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Fill a vacant position Basic Purpose Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. Typical Functions Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence. Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries. Receives visitors; answers inquiries personally or refers to appropriate official. Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account. Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences. Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy. Supervises administrative or clerical assistants. Level Descriptor At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees. Education and Experience Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience. Knowledge, Skills, Abilities, and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees. Special RequirementsAdditional Job Description Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

Job Posting Title Secretary Agency 310 STATE FIRE MARSHAL Supervisory Organization State Fire Marshal Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation Fill a vacant position Basic Purpose Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. Typical Functions * Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence. * Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries. * Receives visitors; answers inquiries personally or refers to appropriate official. * Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account. * Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences. * Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy. * Supervises administrative or clerical assistants. Level Descriptor At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees. Education and Experience Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience. Knowledge, Skills, Abilities, and Competencies Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees. Special Requirements Additional Job Description Equal Opportunity Employment The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub. If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information: Agency Contact

COMPANY SUMMARY Oklahoma Environmental Services (OES) is a professional environmental consulting and services firm providing full-spectrum solutions to clients across multiple industries. OES is a leading provider of environmental services specializing in environmental mitigation, remediation, risk assessment, restoration and compliance management. We offer a complete range of services including Environmental Consulting, Dual Phase Vacuum Extraction, Excavation & Petroleum Storage Tank Removal, Environmental Systems Operation & Maintenance, Monitoring Well Drilling and Plugging, Soil & Groundwater Sampling & Remediation, Oilfield Services, Compliance Management & Audits, Phase I & Phase II Environmental Site Assessments, Real Estate and Brownfields assessments, Spill Prevention and Storm Water Plans, Asbestos Survey, and Statistical Inventory Reconciliation (SIR). Motivated environmental professionals with Phase 1 & Phase 2 assessments, NEPA, Lead Based Paint and Asbestos, Oil & Gas, Water & air Quality experience are encouraged to apply and join our Team. Job Summary The Project Assistant will provide administrative and support services within the Project Management department. Supervisory Responsibilities None. Duties/Responsibilities Provides administrative and support services to the Project Manager. Assists with the coordination of projects, including those related Phase I and Phase II site assessments, technical report writing, and additional site techniques. Assists with budget preparation, project changes, development of goals, and short- and long-range planning. Maintains necessary files and records be compliant with local, state, and national laws, guidelines, and ordinances. Aid in remediation with field staff and Project Managers. Assist with the development of training materials and SOPs for in-house purposes. Dedicate the necessary time to complete work duties, which may require working more than 40 hours per week, and sometime requires work during non-regular business hours and from home. Promotes a cooperative and supportive work environment and performs other related work as required and other duties as assigned. Required Skills/Abilities Excellent written and verbal communication skills. Knowledge of project management principles and practices. Knowledge of administrative principles and tasks. Ability to remain calm in high pressure situations. Current knowledge of principles and techniques involved in environmental site assessments. Be thorough and pay great attention to detail. Ability to maintain necessary files and administrative records. Proficient in Microsoft Office Suite or similar software. Education and Experience Bachelor's degree in environmental science, Physical Science or Geology preferred but not required. Extensive previous experience may be substituted. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to work in different weather conditions. Must be able to travel and possibly stay overnight at times when the job requires. Must be able to lift up to 25 pounds at a time. Must be able to wear required PPE. Must be able to traverse dangerous and hazardous areas during a variety of situations.

Work Arrangement: In-office A Day in the Life: * Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through word processing, spreadsheet, and pdf tasks. * Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines. * Utilize Engagement software and other online applications to complete a wide range of tasks. * Prepare and assemble reports, company materials, and client documents as directed. * Conduct math checks, proofing, and formatting of financial statements before they are processed. * Assist with preparation of Assurance and CAS (Client Accounting Services) engagement letters. * Assist CAS with administrative projects such as check printing, binding reports, requesting delivery of documents. * Process client confirmations. * Prepare invoices for Audit and CAS billers (partners). * Arrange various meetings via conference calls, video conference and webcasts. * Attend Audit and CAS departmental meetings and document discussion topics and action items as needed. * Provide general administrative support to partners, senior managers, managers, and staff of Eide Bailly and its affiliates, including typing, faxing, and running errands. * Assist other admin staff as requested by the Office Administrator. * Perform backup receptionist duties as needed. Answer and direct incoming calls and greet clients. * Work together with the entire administrative team to ensure project deadlines are met and workload is evenly dispersed. Who You Are: * You have a high school diploma and 3+ or more years of experience in administrative support; experience in public accounting administration is a plus. * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * You have strong written and verbal communication skills. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

TEAM UP WITH US! The Administrative Assistant III is responsible for scheduling appointments, providing information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO: * Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by employer. * Compose and type routine correspondence. * Answer and screen manager's telephone calls; arrange conference calls. * Coordinate manager's schedule and make appointments. * Greet scheduled visitors and directs to appropriate area or person. * Arrange and coordinate travel schedules and reservations. * Conduct research; compile and type statistical reports. * Coordinate and arrange meetings; prepare agendas; reserve and prepare facilities; record and transcribe minutes of meetings. * Make copies of correspondence or other printed materials. * Prepare outgoing mail and correspondence, including e-mail and faxes. * Order and maintain supplies; arrange for equipment maintenance. WHAT YOU'LL NEED: * High school diploma or general education degree (GED); or three to five years of related experience and/or training; or an equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Knowledge of MS Office Suite software * Sense of diplomacy, self-control, and discretion in dealing with sensitive, emotional, and/or confidential matters. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION: While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision and distance vision. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA

Administrative Assistant I (Part-Time) Department: Aging & Metabolism Location: Oklahoma City, OK START YOUR APPLICATION Overview and Responsibilities The Aging & Metabolism Research Program at Oklahoma Medical Research Foundation (OMRF) is seeking an organized and dependable part-time Administrative Assistant to support multiple Principal Investigators (PIs) and research program needs. This position is essential to the smooth operation of the program and contributes to advancing scientific research. Responsibilities include, but are not limited to: ADMINISTRATIVE & OFFICE SUPPORT Providing administrative support for Principal Investigators (PIs) and assisting with additional operational needs as requested by PIs and other administrative staff. Procuring and managing office supplies to support day-to-day operations. Coordinating incoming and outgoing shipments, including FedEx and internal mail services. Coordinating regular mail pick-up and distribution. Updating and maintaining informational flyers and bulletin boards. EVENT & SEMINAR SUPPORT Assisting with planning and logistics for retreats, special events, and holiday celebrations. Managing weekly seminar logistics, including room setup, refreshment preparation, and post-event clean-up. Purchasing and organizing refreshments for seminars and meetings. Providing event planning and on-site support as needed. OPERATIONS & FINANCIAL SUPPORT Processing and tracking reimbursement requests in accordance with institutional policies. Performing P-Card reconciliation and maintaining accurate financial records. Stocking and maintaining breakrooms to ensure a welcoming and functional environment. Troubleshooting and coordinating resolution of facility and equipment issues, including IT, phone systems, copiers, housekeeping, and biomedical service. Minimum Qualifications High School Diploma (or GED). Proficiency in using office technology and software, including computers and Microsoft Office. Strong oral and written communication skills. Highly organized, detail-oriented, and able to meet deadlines. Comfortable handling multiple tasks efficiently while producing high-quality work. Ability to work independently and collaboratively with other administrative staff, departmental teams, and the foundation. Skilled at interacting effectively with a diverse group of people, personalities, and cultures. Demonstrates strong initiative, responsibility, and adaptability. Preferred Qualifications Previous office, clerical, and/or administrative support-related experience. Demonstrated experience managing projects, including coordinating timelines, tracking progress, and collaborating with multiple stakeholders. Background in accounting or financial administration. Work Hours Approximately 20-25 hours per week, with hours scheduled between 8:30AM and 5:00PM, Monday through Friday. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nations oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimers disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nations leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF is an Equal Opportunity Employer. START YOUR APPLICATION

Job DescriptionBenefits/Perks Competitive Compensation Free IR Sauna Membership We believe in a fun, upbeat environment We believe in flexible schedules and opportunities for advancement Company Overview Perspire is the original Infrared Sauna Studio! We started with one location in Orange County, California, and are expanding rapidly throughout the entire nation! We credit our success to the dedicated franchisees and team members who truly share the passion for the benefits of infrared sauna therapy, and who bring that energy to every guest. We strive to provide the services and environment necessary to bring both personal and professional development to each of our team members. The culture of Perspire has been designed to make people feel seen and heard and that starts with our team members. Job Summary Are you passionate about health and wellness? Are you naturally confident and outgoing? If so, you need to join the member service team at our upscale sauna studio in (job location name)! We are looking for positive, confident, results-oriented team members that love to connect with people. Responsibilities Promptly turn over the sauna room when the guests exit, ensuring that it is clean and prepped for the next appointment Process towel shipments and maintain cold towel process Create towel bundles and place for guest accessibility Welcome and greet clients enthusiastically Support Sales Associates through miscellaneous tasks including sales and back-of-house duties Respond to guest inquiries and administer studio tours to new guests Prior experience in customer service is a plus! Qualifications A genuine desire to promote positivity and provide exceptional service A consistently awesome team-player attitude A verifiable history of excellent attendance and prior sales experience Evening and weekend availability

Campus OSU-Oklahoma City Contact Name & Email Tiffany Smith, *************************** Appointment Length Regular Continuous/Until Further Notice Hiring Range $15.00 - $15.52 Hourly Performs skilled administrative and clerical duties including basic level accounting utilizing Excel spreadsheets under limited supervision to assist the Dean. Handles finances, including reporting, purchasing and some payroll activities. Works with faculty, staff, students, departments and other schools. Essential Job Functions: Effectively manages all communications between students, school personnel, and other staff. Resolves issues, staying within scope of position. Types, compiles, prepares and composes documents, reports, bulletins, and written communications. Coordinates collection and preparation of operating reports such as termination and new hire Request and Personnel Action Forms, budget expenditures, statistical records of performance data and student information. Handles all finances including preparation and filing purchase orders and requisitions through OK Corral, coding invoices, handling credit card transactions, etc. under the direction of the Dean. Assists with inventory and basic revenue bookkeeping activities and prepares necessary financial reports. Tracks expenditures. Works with outside parties to schedule rural fire skills classes using Slate. Sets up registration payments for special events in slate. Collects and reports registration payments from Slate and deposits into fund accounts. Prepare adjunct payroll reports, payroll forms, special pays, and monitors payroll process for School of Human Services. Assists with enrollment procedures, tuition waivers, database entry and student information. Maintains departmental inventory by counting material, equipment, or supplies in stock and orders according to school's need. Contacts appropriate individual for equipment repairs for offices; and performs simple preventative maintenance on office equipment. Answer telephone and give information to callers or routes call to appropriate area, and places outgoing calls. Provide assistance or technical information concerning policies, procedures, and other details. Takes and delivers messages. Organizes, maintains, and scans various files including confidential files. Schedules meetings and ensures all information is gathered and arrangements are made. Assists with travel arrangements, appointments, and schedules. Prepare travel and expense reports as necessary. Maintains minutes and administrative duties at school meetings and Advisory Board meetings. Picks-up, sorts and delivers mail and print jobs daily. Processes daily mailings, bulk mailings, faxes, Fed ex and courier services. Completes all mandatory training and participates in a minimum of two professional development opportunities each year. Performs other related assigned duties. The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Required Qualifications: High School/GED (degree must be conferred on or before agreed upon start date) Three years of experience in administrative support, office operations or general office management. Knowledge, Skills, and Abilities: Ability to prepare financial information using Excel spreadsheets with accuracy and detail, and ability to understand the budget process and financial documents. Must be an independent thinker, capable of coordinating projects without daily supervision. Ability to work in a sensitive, highly confidential and professional environment. Ability to work as a team, and coordinate special projects as assigned. Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail. Strong interpersonal skills and ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately with all students, faculty, staff and community partners. High degree of initiative to work independently and also collaborate in a team environment. Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook). Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism. Demonstrated history of ethical and professional behavior. Preferred Qualifications Associate's Experience in higher education, basic budgeting, accounting skills, and strong computer skills. Experience with Banner and Slate a plus. Working Conditions: Must be able to work flexible hours to include some nights and weekends. Work will be performed in an office environment with a significant amount of public contact, in person, by telephone, via email, and various communication platforms. Physical Requirements: Duties require extended periods of sitting, talking and listening. Duties require extensive use of computers, telephone and other office equipment. Requires possible lifting of up to 25 lbs. (If an object weights more than 45 lbs., OSU-Oklahoma City requires this to be a two-person lift). The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations.