Administrative Assistant
Administrative assistant job in Oklahoma City, OK
Hamm Institute for American Energy | Oklahoma State University
Work Schedule
Normal working hours are M-F, 8:00am - 5:00pm. Work outside normal hours is sometimes required due to special projects and deadlines.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$14.00 - $20.00 per hour
Special Instructions to Applicants
Applicants should include a resume, a cover letter, and the names, addresses (including e-mail addresses), and telephone numbers of three professional references. Applications must be submitted electronically and will be accepted until a successful candidate is selected.
About this Position
Provides high-level administrative support to the Director, Assistant Director, and the Institute as a whole. Responsibilities include managing calendars, communications, and workflows to ensure efficient operations. Serves as a point of contact for internal and external stakeholders, requiring strong organizational, communication, and problem-solving skills. Duties include preparing agendas, presentations, reports, and correspondence; coordinating meetings and events; overseeing office operations; and assisting with special projects and initiatives as assigned.
Major Job Responsibilities (detailed essential functions of the position):
Calendar and Schedule Management:
Coordinating and maintaining complex calendars, scheduling appointments, meetings (virtual and in person), and travel arrangements
Communication Management:
Screening calls, managing correspondence, drafting communications, and acting as a liaison between industry partners and various high-level stakeholders.
Meeting and Event Planning:
Arranging logistics for meetings, conferences, and special events, including venue selection, catering, and material preparation.
Document Preparation and Management:
Creating presentations, reports, and other documents for internal and external use, as well as maintaining and organizing files and records.
Problem-Solving and Decision-Making:
Utilizing strong problem-solving skills and good judgment to address issues and make decisions on behalf of the Institute.
Confidentiality and Discretion:
Handling sensitive information with discretion and maintaining confidentiality.
Required Qualifications
High School/GED (degree must be conferred on or before agreed upon start date)
Five years of administrative support experience working with director-level positions or above in a dynamic and fast-paced environment.
Post-secondary education may substitute for years of required experience.
Skills, Proficiencies, and/or Knowledge:
Highly motivated self-starter with excellent organizational, communication, and interpersonal skills (strong skills in both oral and written communication)
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and related technologies
Ability to adapt to changing priorities with flexibility and professionalism
Strong initiative in supporting organizational productivity and effectiveness
Preferred Qualifications
Bachelor's
10 years relevant, professional experience.
Skills, Proficiencies, and/or Knowledge:
The ideal candidate enjoys a fast-moving environment that values agility and responsiveness and excels at balancing competing priorities and delivering high-quality work on tight timelines.
Administrative Assistant I -1307
Administrative assistant job in Langston, OK
* 493331 * Langston * VP OPERATIONS (LU) * Staff Full-time * Opening on: Oct 20 2025 * VP Operations (LU) * High school diploma or equivalent Add to favorites View favorites Campus LANGSTON Contact Name & Email Angel Stanfield, **************************** Work Schedule
Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$27,000 - $30,000
Commensurate with education and experience
Priority Application Date
While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by to ensure full consideration.
About this Position
Langston University Office of Admissions, Recruitment and Outreach Programs is seeking a dedicated and outgoing Administrative Assistant to join our "Dream Team". This position plays a critical role within our department as the Administrative Assistant will be the FIRST friendly face our students, parents, and stakeholders see when they enter our office. As we know Admissions, Recruitment and Outreach Programs is the heartbeat of the campus, which means at all times the office dynamics are extremely fast paced. It is our sole responsibility to provide great customer service and assist students with their admissions' needs to ensure the student enrolls, matriculates, and become a Langston University Alum.
Essential Duties and Responsibilities:
* This position plays a key role in ensuring the smooth operation of ARO by providing administrative support to the staff therein and servicing as a resource to the university community.
* Exercise discretion in the handling and dissemination of confidential and other sensitive information (such as student file contents and budget matters).
* Responsible for opening the office for business, daily. Receives, greets, and directs visitors to appropriate individuals or office within the institution and maintains records of visitors.
* Answers, properly routes, and return phone calls. Greets incoming office callers, screening them to determine the purpose of their call or visit, and providing them with the necessary assistance to ensure they are directed to the best resource(s). Responsible for maintaining the record of callers for reference.
* Must have superb organization, communication, and interpersonal skills with the ability to work in a diverse community serving students, faculty, administrators, and external constituents (such as alumni and prospective students and their families).
* Must have the ability to work well under pressure, experience in managing multiple projects and meeting deadlines is required. Excellent knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is also required.
* Responsible for supervising and directing the work of student employees within the Office, including setting work schedules and approval of electronic timesheets.
* Responsible for collecting, opening, sorting, and distributing incoming mail.
* Assist with all aspects of ARO events and perform routine office tasks such as: Office supply inventory maintenance and ordering, maintenance of office equipment including arrangement for service calls as needed, reconciliation of records, such as travel and purchasing documents, general procurement tasks and processing of invoices/receipts. Experience with SciQuest platform (OK Corral) preferred.
* Responsible for special projects, assigned by the supervisor, including but not limited to gathering information for reporting or other activities and development of special correspondence or documents, presentations, or publications as needed.
* Responsible for filing documents and maintaining office files, to include active and inactive student files. Responsible for ensuring student files are transferred to the appropriate LU School, as students matriculate to upper division.
* Must have at least three years of experience as an administrative assistant, administrative specialist, office manager, or related position.
* Responsible for making travel arrangements for the Director of Admissions, Recruitment and Outreach Programs
* Attend routine and emergent office meetings and take notes for future dissemination.
* Performs other related duties as required and deemed appropriate in support of the Office, along with meeting the additional duties which may be assigned by the Director of Admissions, Recruitment and Outreach Programs.
Required Qualifications
* High School/GED (degree must be conferred on or before agreed upon start date)
* Three years or more in a customer service position and or fast-paced office setting; preferably K-12 or Higher Education.
* Experience preparing travel itineraries and coordinating travel accommodations, excellent verbal and communication skills, strong organization skills, ability to handle multiple tasks, meet deadlines, and work cooperatively and strategically in a team environment with all levels of professional, technical, and administrative staff.
* Knowledge of Microsoft Office products, including Word, Excel, PowerPoint, Publisher, Access, Element 451, Ellucian and Internet Explorer or another worldwide web search engine.
* Skills, Proficiencies, and/or Knowledge:
* Ability to work flexible hours, including evenings, weekends (Registration and Summer Schedule)
* Strong interpersonal, communication, and organizational skills with a proven ability to work independently and as part of a team.
* Ability to manage multiple priorities and meet strict deadlines with professionalism and adaptability.
* Valid Driver's License
Preferred Qualifications
* Associate's
Langston University is an equal opportunity employer. Our hiring decisions are based on merit, qualifications, and institutional needs, ensuring equal opportunities for all individuals, regardless of race, gender, age, disability, or other protected characteristics. We welcome qualified applicants who share our commitment to academic excellence, community engagement, and fostering a vibrant campus culture. For more information, please contact *****************************.
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Easy ApplyExecutive Assistant to the Executive Director I
Administrative assistant job in Oklahoma City, OK
Job Posting Title
Executive Assistant to the Executive Director I
Agency
353 OKLA. HORSE RACING COMM.
Supervisory Organization
Secretary of Agriculture
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
December 16, 2025
Full/Part-Time
Full time
Job Type
Regular
Compensation
Job Description
Basic Purpose
Positions in this job family provide executive level administrative and clerical support to the Agency Director or other senior level management staff by exercising confidentiality, tact and diplomacy.
Typical Functions
The functions performed in this job family will vary by level, unit and organization, but may include the following:
Performs administrative and general office duties and functions for an Agency Director or senior level management staff.
Coordinates, prepares, and distributes reports, agendas, or related materials for regulatory or oversight boards, commissions, committees, or other similar groups
Researches, compiles, prepares, and distributes correspondence, reports, presentations, and other relevant documents
Records and transcribes proceedings of meetings
Serves as first contact for the executive office by telephone, e-mail, or in person
Establishes and maintains filing system for the executive or senior level management staff.
Assists individuals by providing information directly or referring customers, clients to appropriate staff, state agency or federal offices
Interprets and advises internal and external customers on agency rules, regulations, and laws.
Manages Open Record Requests
Develops and manages a contact network of local governments, businesses, other relevant groups, and individuals.
Maintains or audits mileage claims and per diem reimbursement
Performs other executive or managerial level administrative duties as assigned.
Participates or assists in agency projects, programs, or reporting by reviewing, preparing requested information.
Supervise lower-level administrative or clerical staff to ensure the executive office performs and functions in compliance with all agency rules, processes, and procedures
Level Descriptor
Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.
At this level employees perform confidential executive level administrative and clerical duties for the Agency Director or senior executive staff.
Knowledge, Skills, Abilities and Competencies
Knowledge, Skills, and Abilities required include knowledge of procedures and techniques of business communication; spelling, grammar, and punctuation; business arithmetic, office methods, public relations, and computer applications such as Microsoft Outlook, Excel, Word, PowerPoint, Publisher, and Adobe Acrobat
Skills required include strong oral and written communication; strong organizational and filing skills; strong attention to detail; establishing and maintaining effective working relationships by being able at interact with people of various social, cultural, economic, and educational backgrounds, embracing diversity and inclusion.
Abilities required include the ability to multitask; exercise discretion; exercise independent judgment in order to prioritize appointments and work assignments; work cooperatively and courteously with others; to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner; and to establish and maintain a confidential work environment.
Education and Experience
Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience.
Special Requirements
Some agencies may give preference for a specific type of education, such as business administration, office administration, or project management.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact
Auto-ApplyExecutive Assistant to the Executive Director I
Administrative assistant job in Oklahoma City, OK
Job Posting Title Executive Assistant to the Executive Director I Agency 353 OKLA. HORSE RACING COMM. Supervisory Organization Secretary of Agriculture Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
December 16, 2025
Full/Part-Time
Full time
Job Type
Regular
Compensation
Job Description
Basic Purpose
Positions in this job family provide executive level administrative and clerical support to the Agency Director or other senior level management staff by exercising confidentiality, tact and diplomacy.
Typical Functions
The functions performed in this job family will vary by level, unit and organization, but may include the following:
* Performs administrative and general office duties and functions for an Agency Director or senior level management staff.
* Coordinates, prepares, and distributes reports, agendas, or related materials for regulatory or oversight boards, commissions, committees, or other similar groups
* Researches, compiles, prepares, and distributes correspondence, reports, presentations, and other relevant documents
* Records and transcribes proceedings of meetings
* Serves as first contact for the executive office by telephone, e-mail, or in person
* Establishes and maintains filing system for the executive or senior level management staff.
* Assists individuals by providing information directly or referring customers, clients to appropriate staff, state agency or federal offices
* Interprets and advises internal and external customers on agency rules, regulations, and laws.
* Manages Open Record Requests
* Develops and manages a contact network of local governments, businesses, other relevant groups, and individuals.
* Maintains or audits mileage claims and per diem reimbursement
* Performs other executive or managerial level administrative duties as assigned.
* Participates or assists in agency projects, programs, or reporting by reviewing, preparing requested information.
* Supervise lower-level administrative or clerical staff to ensure the executive office performs and functions in compliance with all agency rules, processes, and procedures
Level Descriptor
Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others.
At this level employees perform confidential executive level administrative and clerical duties for the Agency Director or senior executive staff.
Knowledge, Skills, Abilities and Competencies
Knowledge, Skills, and Abilities required include knowledge of procedures and techniques of business communication; spelling, grammar, and punctuation; business arithmetic, office methods, public relations, and computer applications such as Microsoft Outlook, Excel, Word, PowerPoint, Publisher, and Adobe Acrobat
Skills required include strong oral and written communication; strong organizational and filing skills; strong attention to detail; establishing and maintaining effective working relationships by being able at interact with people of various social, cultural, economic, and educational backgrounds, embracing diversity and inclusion.
Abilities required include the ability to multitask; exercise discretion; exercise independent judgment in order to prioritize appointments and work assignments; work cooperatively and courteously with others; to communicate with a variety of personalities and divergent views in a tactful, pleasant, and professional manner; and to establish and maintain a confidential work environment.
Education and Experience
Education and Experience requirements at this level consist of seven (7) years of administrative/clerical office work including four (4) years of experience as an office manager, executive assistant, or confidential secretary, or an equivalent combination of education and experience substituting 30 semester hours from a college or university for every one (1) year of experience.
Special Requirements
Some agencies may give preference for a specific type of education, such as business administration, office administration, or project management.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact
Auto-ApplyData Entry cleark
Administrative assistant job in Oklahoma City, OK
We are looking for a focused Data Entry Clerk to continuously update our company's databases. The Data Entry Clerk will liaise with and follow up with employees within the company as well as with customers to collect information. The Data Entry Clerk will capture the data into relevant databases in a timely and accurate manner. You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary.
Responsibilities:
•The Data Entry Clerk will liaise with and follow up with employees within the company as well as with customers to collect information
•The Data Entry Clerk will capture the data into relevant databases in a timely and accurate manner
•You will identify and correct errors, and swiftly bring them to the attention of relevant parties where necessary
•Gathering reports, personal details, documents and information from employees, other departments and clients
•Scanning through information to identify pertinent information
•Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing
•Creating accurate spreadsheets
•Entering and updating information into relevant databases
•Ensuring data is backed up
•Informing relevant parties regarding errors encountered
•Storing hard copies of data in an organized manner to optimize retrieval
•Handling additional duties from time to time
Requirements•High school diploma
•1+ years experience in a relevant field
•Good command of English
•Excellent knowledge of MS Office Word and Excel
•Strong interpersonal and communication skills
•Ability to concentrate for lengthy periods and perform accurately with adequate speed
•Proficient touch typing skills
Benefits•Premier Medical, Dental and Vision Insurance with no waiting period
•Paid Vacation, Sick and Parental Leave
•401(k) Plan with Profit Sharing
•Tuition Reimbursement
Administrative Assistant
Administrative assistant job in Oklahoma City, OK
Hartwig Staffing is partnered with a company looking for an Administrative Assistant to join their team! This position pays $20-23/hour DOE
Skills & Responsibilities:
Take detailed meeting minutes and distribute them as needed
Balance and reconcile credit card statements
Utilize Excel extensively for data entry, reporting, and analysis
Maintain organized records and assist with document management
Support team members with administrative tasks as assigned
Requirements:
Proficiency in Excel (including formulas, pivot tables, and data management)
Strong organizational and multitasking skills
Excellent written and verbal communication skills
Previous administrative experience preferred
If this sounds like the right opportunity for you, apply today!
Bi-lingual Administrative Support
Administrative assistant job in Oklahoma City, OK
Summary DNA Solutions is one of the leading Forensics and DNA services companies in the nation with a reputation for utilizing the highest quality science to get reliable results for our clients. The Bi-Lingual Administrative Support will support this mission by being responsible for a range of administrative support and client-facing functions to make sure the needs of all customers are met in a professional and timely manner. Some prior leadership experience is strongly preferred and compensation will be commensurate with proven leadership ability. Bilingual candidates with a strong grasp of both English and Spanish strongly preferred but not required.
Essential Functions...
Responsible for answering the phone and acting as a first contact for answering questions pertaining to all lines of business provided by the company.
Ensures a positive and professional experience for all customers by providing excellent customer service at all times
Manages client inquiries via phone, email, online, or in person.
Provides clients with technical assistance and directs client complaints to appropriate management in a timely manner.
Acts as the front-line for building positive client relations by checking in regularly and following up on active processes
Position Requirements...
Ability to speak both Spanish and English fluently
High school diploma
Experience with Microsoft Office and customer service
Experience in office administration
Education in Forensic Science is a plus.
Work Environment...
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands...
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
AAP/EEO Statement
DNA Solutions, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. DNA Solutions, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics or any other characteristic protected by state, federal, or local law. Improper interference with the ability of DNA Solutions, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.
Administrative Support Staff
Administrative assistant job in Oklahoma City, OK
About Our Organization: Third party distributor of slot machines FLSA Status: Non-exempt Hiring Manager Job Title: Director of HR and Compliance Job Function: Performs general office functions, organizational, and clerical support. Carries
out personal errands or tasks for Management. May assist in generating reports, tracking or
accounting, expense reporting, filing, or any other tasks assigned by management.
Job Level: Individual Contributor
Employment Status: Full-time Regular
Primary Location: OKLAHOMA CITY, OK
Job Summary
Perform administrative functions such as drafting correspondence, scheduling appointments,
organizing and maintaining paper and electronic files, supporting a team with office needs,
tracking different items for management, assisting upper management with personal errands or
tasks, or any other tasks assigned by management. A company car will be provided for any
required errands. Current valid driver's license is required.
Education and Experience
Bachelor's Degree preferred
High School Diploma - or the equivalent (for example, GED) required
Work Context
Communication - Frequently communicates effectively and professionally with coworkers or
clients as the job dictates.
Role Relationships - Keeping relationships positive and professional is of high importance.
Responsibility for Others - No responsibility for others except to work well together.
Work Setting - Typical office setting, extended amounts of time sitting at a desk.
Job Hazards - Walking through the warehouse or technician area may pose risks to sharp
objects, loud noises, or other small hazards.
Body Positioning - Most of the job will be spent at a desk, working on a computer.
Work Attire - Business attire, adhering to the dress code policy of the company.
Impact of Decisions - Any decisions that may impact the company would be made by
management.
Primary Job Duties
Answer telephones or emails and give information, take messages, or transfer correspondence
to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons
according to their needs.
Locate and attach appropriate files to incoming correspondence requiring replies.
Complete forms in accordance with company procedures.
Make copies of correspondence or other printed material.
Review work done by others to check for correct spelling and grammar, ensure that company
format policies are followed, and recommend revisions.
Learn to operate new office technologies as they are developed and implemented.
Maintain scheduling and event calendars.
Schedule and confirm appointments for clients, customers, or supervisors.
Order and dispense supplies.
Conduct searches to find needed information, using such sources as the Internet.
Operate electronic mail systems and coordinate the flow of information, internally or with other
organizations.
Use computers for various applications, such as database management or word processing.
Create, maintain, and enter information into databases.
Set up and manage paper or electronic filing systems, recording information, updating
paperwork, or maintaining documents.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for
repairs when equipment malfunctions.
Compose, type, and distribute meeting notes, routine correspondence, or reports, such as
presentations or expense, statistical, or monthly reports.
Train and assist staff with computer usage.
Prepare conference or event materials, such as flyers or invitations.
Assisting in support of the sales team.
Running any and all types of errands for upper management.
Follow all company policies and procedures, failure to do so will result in termination.
Research small projects as assigned and present findings to management.
Complete organizational projects as assigned.
Any other tasks assigned by management.
Administrative Assistant
Administrative assistant job in Oklahoma City, OK
For more than 120 years, we have remained true to our vision of putting our clients' interests first. We are passionate about helping you live the full and rich life you've earned and committed to helping you be brilliant. Integrity has been a core value since we were founded by John Tappan in 1894. It's how, through panics, recessions, the Great Depression and the recent Great Recession, we've grown into a global financial leader. We've never lost our focus on our clients. That's who we are.
Job Description
Duties and Responsibilities
Welcome and greet clients and office guests
Support office staff and executives with general operational tasks
Plan and schedule meetings, presentations, and other office related events
Perform general accounting and bookkeeping duties
Suggest changes to office task workflow to improve efficiency
Answer phones in a professional manner
Direct calls to appropriate persons or take detailed messages
Answer and send out faxes as needed
Prepare outgoing mail and packages for executives
Reserve conference spaces for meetings
Schedule travel arrangements
Send reminders regarding upcoming appointments
Manage communication of information in and out of the office
Type out correspondence letters, emails, memos, etc. (paper and electronic)
Assist in preparation of presentation materials
Qualifications
Requirements and Qualifications
High school diploma or GED equivalent required
2+ years experience as an administrative assistant
Certified Administrative Professional (CAP) certification preferred
Fast, proficient, and accurate typist
Extensive knowledge of Microsoft Suite and other administrative programs
Outstanding communicator, both orally and written
Excellent customer service skills
Self-starter who works well independently
Ability to prioritize given tasks and work efficiently towards completing them
Familiar with common office equipment (printers, copier, fax, etc.)
Additional Information
All your information will be kept confidential according to EEO guidelines.
2025-26 Secretary First
Administrative assistant job in Oklahoma City, OK
: SECRETARY FIRST, FINANCIAL SECRETARY SALARY SCHEDULE: SCHEDULE L DEPARTMENT: ELEMENTARY INSTRUCTION FLSA STATUS: NON-EXEMPT SAFETY-SENSITIVE: YES Performs, under supervision, specific duties associated with each building's financial operation. This includes maintaining the building budget and student activity accounts within the guidelines set by the school district's finance office.
QUALIFICATION REQUIREMENTS:
* Minimum of high school diploma or general education degree (GED)
* Effective communication, clerical and mathematical skills
* Previous experience in clerical/financial related tasks is preferred but not required
* Ability to perform each essential duty satisfactorily
ESSENTIAL DUTIES AND RESPONSIBILITIES:
* Maintain ledger and all activity account records in accordance with Board Policy and state law.
* Provide a monthly and annual summary of activity fund to the Principal and the Chief Financial Officer.
* Maintain purchase order log, type purchase orders, and ensure adherence to activity account purchasing procedures.
* Process checks for payment of invoices and maintains checkbook.
* Process district requisitions and maintain purchase orders. Order, distribute, and maintain an inventory of all supplies for school.
* Work with the principal on current and following year budgets.
* Responsible for sales and distribution of school fundraisers.
* Receives all monies from sponsors and balances all accounts.
* Must keep all financial records current and ready for audit on short notice.
* Additional duties that may be assigned by immediate supervisor or above.
LANGUAGE AND GRAMMAR SKILLS:
Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit.
The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration.
The noise level in the work environment will vary from somewhat loud to extremely loud.
To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities.
SUPERVISORY RESPONSIBILITIES:
Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.
DISCLAIMER:
Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
2025-26 Secretary First
Administrative assistant job in Oklahoma City, OK
: SECRETARY FIRST, FINANCIAL SECRETARY
SALARY SCHEDULE: SCHEDULE L
DEPARTMENT: ELEMENTARY INSTRUCTION
FLSA STATUS: NON-EXEMPT
SAFETY-SENSITIVE: YES
Performs, under supervision, specific duties associated with each building's financial operation. This includes maintaining the building budget and student activity accounts within the guidelines set by the school district's finance office.
QUALIFICATION REQUIREMENTS:
Minimum of high school diploma or general education degree (GED)
Effective communication, clerical and mathematical skills
Previous experience in clerical/financial related tasks is preferred but not required
Ability to perform each essential duty satisfactorily
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Maintain ledger and all activity account records in accordance with Board Policy and state law.
Provide a monthly and annual summary of activity fund to the Principal and the Chief Financial Officer.
Maintain purchase order log, type purchase orders, and ensure adherence to activity account purchasing procedures.
Process checks for payment of invoices and maintains checkbook.
Process district requisitions and maintain purchase orders. Order, distribute, and maintain an inventory of all supplies for school.
Work with the principal on current and following year budgets.
Responsible for sales and distribution of school fundraisers.
Receives all monies from sponsors and balances all accounts.
Must keep all financial records current and ready for audit on short notice.
Additional duties that may be assigned by immediate supervisor or above.
LANGUAGE AND GRAMMAR SKILLS:
Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit.
The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration.
The noise level in the work environment will vary from somewhat loud to extremely loud.
To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities.
SUPERVISORY RESPONSIBILITIES:
Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.
DISCLAIMER:
Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Lease Administration Assistant
Administrative assistant job in Oklahoma City, OK
Full-time Description
Robinson Park (RP) is committed to delivering exceptional property management services to its clients and tenants. The Lease Administrator Assistant will provide direct support to the Lease Administrative team, who work within a dynamic, fast-paced environment providing support to multiple levels of management throughout the company. This position will office in downtown Oklahoma City and 100% in office.
What you'll be doing:
· Prepare lease analysis of leases/amendments
· Review/proof Leasing Rent Rolls, Stacking Plans, VTS reports reflect the same data
· Assist Lease Administrator maintain lease documents and files on SharePoint
· Assist with preparation of Commencement Letters/Estoppels
· Assist Lease Administrators updating standard form documents
· Provide support to Lease Administrators
· Help track and manage requested documentation from Business Managers and Brokers
· Clerical duties (Filing, mailing, and scanning)
Why work for us:
Grow. Succeed. Lead. Join the team delivering the best in commercial real estate management solutions.
When you join RP, you join a growing company at the forefront of the exciting, fast-paced commercial real estate industry. With an extensive portfolio of property locations and a robust corporate team, you'll find ample opportunity and a variety of career paths here. Our reputation gives our tenants, employees, clients, suppliers, investors and the many communities we serve the confidence to trust us and do business with us. Our character first culture provides a clear framework for making the right decisions and forms the foundation for our continued growth.
We are committed to the professional and technical development of every RP employee. We deliver on this commitment by fostering a culture of learning and growth that provides a variety of development opportunities for our employees.
RP is all about delivering an exceptional work environment and that starts with our employees. We offer a comprehensive benefits package that includes health care options, retirement benefits, paid time off and many more services and programs aimed at ensuring total employee wellbeing.
Requirements
Preference will be given to qualified candidates who have two (2) or more years of relatable work experience but not required.
Preference will be given to candidates with a bachelor's degree, but not required
Must be detail oriented and have a high attention to detail
Must possess a high level of discretion when working with sensitive information.
Strong organizational skills
A self-starter and motivated
Extremely responsible
Dependable
Time management skills and ability to prioritize multiple projects
Must be proficient in Outlook, Word, Excel and SharePoint.
Robinson Park is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status.
Project Assistant Phase I & II
Administrative assistant job in Oklahoma City, OK
COMPANY SUMMARY Oklahoma Environmental Services (OES) is a professional environmental consulting and services firm providing full-spectrum solutions to clients across multiple industries. OES is a leading provider of environmental services specializing in environmental mitigation, remediation, risk assessment, restoration and compliance management.
We offer a complete range of services including Environmental Consulting, Dual Phase Vacuum Extraction, Excavation & Petroleum Storage Tank Removal, Environmental Systems Operation & Maintenance, Monitoring Well Drilling and Plugging, Soil & Groundwater Sampling & Remediation, Oilfield Services, Compliance Management & Audits, Phase I & Phase II Environmental Site Assessments, Real Estate and Brownfields assessments, Spill Prevention and Storm Water Plans, Asbestos Survey, and Statistical Inventory Reconciliation (SIR).
Motivated environmental professionals with Phase 1 & Phase 2 assessments, NEPA, Lead Based Paint and Asbestos, Oil & Gas, Water & air Quality experience are encouraged to apply and join our Team. Job Summary
The Project Assistant will provide administrative and support services within the Project Management department.
Supervisory Responsibilities
None.
Duties/Responsibilities
Provides administrative and support services to the Project Manager.
Assists with the coordination of projects, including those related Phase I and Phase II site assessments, technical report writing, and additional site techniques.
Assists with budget preparation, project changes, development of goals, and short- and long-range planning.
Maintains necessary files and records be compliant with local, state, and national laws, guidelines, and ordinances.
Aid in remediation with field staff and Project Managers.
Assist with the development of training materials and SOPs for in-house purposes.
Dedicate the necessary time to complete work duties, which may require working more than 40 hours per week, and sometime requires work during non-regular business hours and from home.
Promotes a cooperative and supportive work environment and performs other related work as required and other duties as assigned.
Required Skills/Abilities
Excellent written and verbal communication skills.
Knowledge of project management principles and practices.
Knowledge of administrative principles and tasks.
Ability to remain calm in high pressure situations.
Current knowledge of principles and techniques involved in environmental site assessments.
Be thorough and pay great attention to detail.
Ability to maintain necessary files and administrative records.
Proficient in Microsoft Office Suite or similar software.
Education and Experience
Bachelor's degree in environmental science, Physical Science or Geology preferred but not required. Extensive previous experience may be substituted.
Physical Requirements
Prolonged periods sitting at a desk and working on a computer.
Must be able to work in different weather conditions.
Must be able to travel and possibly stay overnight at times when the job requires.
Must be able to lift up to 25 pounds at a time.
Must be able to wear required PPE.
Must be able to traverse dangerous and hazardous areas during a variety of situations.
Administrative Assistant
Administrative assistant job in Oklahoma City, OK
Job Description
Strongbow Strategies, LLC (Strongbow) is actively recruiting for an Administrative Assistant to join our project team in Oklahoma City, OK.
Strongbow is a premier Native American Women Owned SBA Certified 8(a) business, SBA Certified Economically Disadvantaged Women Owned Small Business (EDWOSB), SBA Certified HUBZone business, Small Disadvantaged Business (SDB), and an Indian Small Business Economic Enterprise (ISBEE). We provide responsive, agile and customer focused solutions that enable our government, tribal and commercial clients to meet their management and technical challenges.
Key Duties/Responsibilities:
In addition to general administrative duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
Essential Skills:
Strong planning, critical thinking, problem-solving, and task/time management skills.
Excellent interpersonal, and verbal/written communication skills.
Strong organizational skills and attention to detail.
Be self-motivated & able to work in a fast-paced environment.
Be proactive, responsive & willing to help where needed.
Foster, build, and maintain strong working relationships with clients.
Conduct project quality control functions.
Be able to type 40 words per minute on a computer in a word processing program.
Have the ability to use a computer and current office software (e.g., Microsoft Word, Excel, PowerPoint, Outlook, etc.).
Proficiency in office technology and equipment, such as computers, copiers, scanners, fax machines, and phone systems.
Have experience in computer-based work and data processing, preferably including an electronic learning management system (LMS).
Be courteous in dealing with customers.
Be able to project a professional and positive image, in person and on the telephone.
Be able to work closely with others.
Be able to follow verbal and written instructions.
Have the ability to work independently to complete assignments and resolve problems.
Have a familiarity with general FAA terminology.
Have ability to use reference guides/manuals.
Have knowledge of calendaring software.
Have a valid state driver's license.
Be able to perform such duties as lifting items up to 50 pounds, carrying, stooping, and bending.
Preferred Experience/Education:
Be a high school graduate or equivalent.
Have at least two years of experience in general office work.
Ability to pass the applicable background investigation.
Administrative Assistant I/II
Administrative assistant job in Oklahoma City, OK
Administrative Assistant I/II Department: Arthritis & Clinical Immuno Location: Oklahoma City, OK START YOUR APPLICATION Overview and Responsibilities The Arthritis and Clinical Immunology Research Program (ACI) at Oklahoma Medical Research Foundation (OMRF) is seeking an Administrative Assistant to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, highly organized, able to multi-task and proactive, with strong communication skills and a helpful, positive attitude.
Responsibilities include, but are not limited to:
Providing administrative and organizational support to multiple PIs within the program, including answering the phone.
Distributing meeting flyers.
Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials.
Managing PI calendars, arranging meetings and interfacing with recruits and other guests visiting the department.
Scheduling and managing web conference meetings.
Coordinating and setting up conference rooms for departmental seminars.
Updating and maintaining website content.
Coordinating travel arrangements, reimbursements, and office supply purchasing.
Planning and arranging guest speaker visits, meetings, seminars, and symposia.
Reviewing spending, assembling budgets and forecasting support.
Performing general office tasks including filing, copying, and handling mail.
Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion.
Other duties as assigned.
Minimum Qualifications
High school diploma/GED.
Strong initiative, responsibility, and adaptability.
Excellent organizational skills with the ability to manage multiple tasks, meet deadlines, and produce high-quality work.
Strong oral and written communication skills.
Proficiency in computer applications including Windows, Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.
Ability to work both independently and collaboratively with diverse groups of people, personalities, and cultures.
Preferred Qualifications
College degree (BS/BA/BBA in Business Administration, Finance, Accounting, or a related field preferred) and/or at least two years of previous experience in finance/bookkeeping.
Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning.
Work Hours
Typically, Monday through Friday, from 8:30AM to 5:00PM.
OMRF Overview
Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nations oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimers disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nations leaders in patents per scientist.
Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission.
OMRF Benefits
We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here.
OMRF is an Equal Opportunity Employer.
START YOUR APPLICATION
Studio Cleaning Assistant
Administrative assistant job in Oklahoma City, OK
Job DescriptionBenefits/Perks
Competitive Compensation
Free IR Sauna Membership
We believe in a fun, upbeat environment
We believe in flexible schedules and opportunities for advancement
Company Overview
Perspire is the original Infrared Sauna Studio! We started with one location in Orange County, California, and are expanding rapidly throughout the entire nation! We credit our success to the dedicated franchisees and team members who truly share the passion for the benefits of infrared sauna therapy, and who bring that energy to every guest. We strive to provide the services and environment necessary to bring both personal and professional development to each of our team members. The culture of Perspire has been designed to make people feel seen and heard and that starts with our team members.
Job Summary
Are you passionate about health and wellness? Are you naturally confident and outgoing? If so, you need to join the member service team at our upscale sauna studio in (job location name)! We are looking for positive, confident, results-oriented team members that love to connect with people.
Responsibilities
Promptly turn over the sauna room when the guests exit, ensuring that it is clean and prepped for the next appointment
Process towel shipments and maintain cold towel process
Create towel bundles and place for guest accessibility
Welcome and greet clients enthusiastically
Support Sales Associates through miscellaneous tasks including sales and back-of-house duties
Respond to guest inquiries and administer studio tours to new guests
Prior experience in customer service is a plus!
Qualifications
A genuine desire to promote positivity and provide exceptional service
A consistently awesome team-player attitude
A verifiable history of excellent attendance and prior sales experience
Evening and weekend availability
Extension Administrative Support Assistant
Administrative assistant job in Oklahoma City, OK
Campus
OSU-Stillwater
Contact Name & Email
Ladonna Hines, *************************
Work Schedule
Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$13.00 - $15.00 Hourly
Special Instructions to Applicants
For full consideration, please include a resume, cover letter and contact information for three professional references.
About this Position
About Us: Oklahoma State University (OSU) Extension is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development.
Join our team and make a difference in the lives of Oklahomans!
Who Are We: *******************************************
Why OSU Extension: ****************************************************
OSU Agriculture: *******************************
There are lots of great reasons to work at OSU, check out our great benefits and eligibility at ******************************************
Job Duties: This position is in Oklahoma City, Oklahoma. Provides administrative support for Extension educators located at the Oklahoma County Extension Office. Works cooperatively as part of the support team housed in the office and duties include: 1) Knowledge of Microsoft Office and other computer software used to complete daily assignments. 2) Greet the public and assist them with soil and water samples, handle money, answer phone, manage mail, develop and retrieve requested materials, file management, etc. 3) Understand various OSU, County, and OCES regulations, policies, and office procedures for efficient office management. 4) Work as needed with other county, district, or state offices as appropriate.
Continuation of employment is based upon need, performance, and available county funding.
Required Qualifications
High School/GED (degree must be conferred on or before agreed upon start date)
No experience required. Starting pay is based upon education and prior relevant work experience.
Certifications, Registrations, and/or Licenses: Valid Driver's License. Reliable transportation for travel connected with official duties. Reimbursement for official travel.
Skills, Proficiencies, and/or Knowledge:
Proficient in Microsoft Office. Excellent people skills. Ability to multi-task; yet pay particular attention to details. Good organizational skills. Strong oral and written communication skills.
Preferred Qualifications
Prior work experience in an office setting.
Easy ApplySecretary
Administrative assistant job in Oklahoma City, OK
Job Posting Title Secretary Agency 310 STATE FIRE MARSHAL Supervisory Organization State Fire Marshal Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Fill a vacant position
Basic Purpose
Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator.
Typical Functions
* Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature, disposes of routine correspondence.
* Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries.
* Receives visitors; answers inquiries personally or refers to appropriate official.
* Arranges for special conferences and meetings; maintains supervisor's calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account.
* Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences.
* Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.
* Supervises administrative or clerical assistants.
Level Descriptor
At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees.
Education and Experience
Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.
Knowledge, Skills, Abilities, and Competencies
Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; and of public relations. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.
Special Requirements
Additional Job Description
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact
Auto-Apply2025-26 Behavior Support Assistant
Administrative assistant job in Del City, OK
: BEHAVIOR SUPPORT ASSISTANT
SALARY SCHEDULE: TEACHER ASSISTANT - SCHEDULE BB
DEPARTMENT: SECONDARY INSTRUCTION
FLSA STATUS: NON-EXEMPT
SAFETY-SENSITIVE: YES
This position is responsible for monitoring student behavior during the school day. Their duties are to help the staff with all aspects of student behavior. Work is performed under the general supervision of the site principal.
QUALIFICATION REQUIREMENTS:
Ability to perform each essential duty satisfactorily.
Must pass physical, drug testing, and background felony check.
High school diploma or general education degree (GED) is required.
Ability to compose and write correspondence, memos and behavior reports.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Follows the time/task schedule assigned by the site principal.
Maintains neatness and orderliness of the school to promote a positive experience for students.
Knows and understands the rules of discipline with students.
Maintains discipline in all non-instructional areas as directed by the site principal.
Expected to use professional conduct at all times.
Develop a positive rapport with students.
Establish positive professional relationships with students, family, and staff.
Additional duties that may be assigned by immediate supervisor or above.
LANGUAGE AND GRAMMAR SKILLS:
Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit.
The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration.
The noise level in the work environment will vary from somewhat loud to extremely loud.
To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities.
SUPERVISORY RESPONSIBILITIES:
Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned.
DISCLAIMER:
Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Administrative Assistant I/II
Administrative assistant job in Oklahoma City, OK
Overview and Responsibilities The Arthritis and Clinical Immunology Research Program (ACI) at Oklahoma Medical Research Foundation (OMRF) is seeking an Administrative Assistant to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, highly organized, able to multi-task and proactive, with strong communication skills and a helpful, positive attitude.
Responsibilities include, but are not limited to:
Providing administrative and organizational support to multiple PIs within the program, including answering the phone.
Distributing meeting flyers.
Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials.
Managing PI calendars, arranging meetings and interfacing with recruits and other guests visiting the department.
Scheduling and managing web conference meetings.
Coordinating and setting up conference rooms for departmental seminars.
Updating and maintaining website content.
Coordinating travel arrangements, reimbursements, and office supply purchasing.
Planning and arranging guest speaker visits, meetings, seminars, and symposia.
Reviewing spending, assembling budgets and forecasting support.
Performing general office tasks including filing, copying, and handling mail.
Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion.
Other duties as assigned.
Minimum Qualifications
High school diploma/GED.
Strong initiative, responsibility, and adaptability.
Excellent organizational skills with the ability to manage multiple tasks, meet deadlines, and produce high-quality work.
Strong oral and written communication skills.
Proficiency in computer applications including Windows, Microsoft Word, PowerPoint, Excel, and Adobe Acrobat.
Ability to work both independently and collaboratively with diverse groups of people, personalities, and cultures.
Preferred Qualifications
College degree (BS/BA/BBA in Business Administration, Finance, Accounting, or a related field preferred) and/or at least two years of previous experience in finance/bookkeeping.
Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning.
Work Hours
Typically, Monday through Friday, from 8:30AM to 5:00PM.
OMRF Overview
Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation s leaders in patents per scientist.
Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission.
OMRF Benefits
We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite caf , free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here.
OMRF is an Equal Opportunity Employer.