Administrative assistant jobs in Morgantown, WV

FirstEnergy About the Opportunity with Potomac Edison, a subsidiary of FirstEnergy Corp [PE]. will work out of the Fairmont Service Center. Responsibilities include: Employees are proficient in basic skills and occasionally require assistance in advanced functionality; understand business units' technical and/or business processes; possess intermediate administrative skills. Performs various clerical, administrative and basic general duties including but not limited to data processing, record and file creation and maintenance, mail distribution, telephone reception, invoice processing and administrative support for department. Demonstrates a solid commitment to all aspects of safety. Produces a variety of correspondence, reports and presentations using the appropriate office equipment and software. Demonstrates sound internal and/or external customer service. Meets customer needs by providing sound service and responsiveness. Increases understanding of customer expectations and improves job skills. Builds relationships and credibility across organization. Follows up with customers when appropriate. Uses effective communication skills with good judgment. Supports the department's administrative needs which may include maintaining of appointment calendars, meeting scheduling, and travel arrangements. Qualifications Must have high school diploma or GED. Possess 4-7 years of related work experience. Must pass the Company's EEI Support and Administrative Selection System (SASS) test. Must be proficient in Microsoft Word, Excel and PowerPoint. Must demonstrate a questioning attitude to learn, produce results, and develop relationships. Must have ability to follow established element practices, procedures, and instructions, and produce basic administrative work products in a thorough, timely and accurate manner. Must have sound verbal and written communication skills. Must have ability to work effectively in a team environment. Must be able to work independently. Must have the ability to work in a fast-paced environment. Must have excellent customer service skills (friendly, courteous, helpful). Must have the ability to deliver quality, accurate work within established deadlines. Must be able to handle confidential information. Must demonstrate strong organizational skills and the ability to prioritize workload. EEI Testing We administer selection tests for a variety of positions. The required tests have been developed by the Edison Electric Institute (EEI), a trade association of investor-owned electric utility companies. We strongly encourage potential employees to review all information, including the sample test brochures, and to use the available practice tests before taking the actual tests. Click this link to access the practice tests. You will be prompted for a name and password. Use firstenergy for both. ********************************************************* Practice tests provide sample questions and detailed discussions of the correct answers. It's important to take the practice test as you would the actual one, with similar intensity and concentration. You must have Adobe Acrobat Reader on your computer. Note: EEI website does not allow access to actual tests. Testing is held at various locations throughout our service territory based on where the job is located. Benefits, Compensation & Workforce Diversity At FirstEnergy, employees are key to our success. We depend on their talents to meet the challenges of our changing business environment. We are committed to rewarding individual and team efforts through our total rewards philosophy which includes competitive pay plus incentive compensation, a company-sponsored pension plan, 401(k) savings plan with matching employer contribution, a choice of medical, prescription drug, dental, vision, and life insurance programs, as well as skills development training with tuition reimbursement. Please visit our website at *********************** to learn more about all of our employee rewards programs. FirstEnergy proudly supports workforce diversity. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability. No recruiters or agencies without a previously signed contract. Unable to sponsor or transfer H-1B visas at this time. Safety Safety is a core value for FirstEnergy and is essential to all of our business activities. We ensure employees have the tools, information, and processes to perform their duties in a manner that assures safety for themselves, their co-workers, our customers and the public. Our goals are to provide a safe work environment, to maintain an accident-free, injury-free workplace, and to promote and maintain public safety. To meet these goals, we dedicate ourselves to achieving world-class safety standards. FirstEnergy Human Resources Team

Triad Engineering, Inc. has an immediate need for a full-time Administrative Assistant in our Morgantown, WV office. Feel the security of working for the Triad team by experiencing the following benefits: * Excellent compensation and benefits package including: * Medical, dental, vision insurance * 401(k) plan * Paid holidays * Life, Short- and Long-term disability insurance with company-paid premiums * Employee Stock Ownership Plan (ESOP) * Employee Assistance Program * Wellness Program * Company supported Professional Development * Personal Protective Equipment provided * Career Advancement The Administrative Assistant directly supports key management with administrative tasks as assigned, and represents Triad in initial contact with callers and visitors. The Preferred Candidate Will: * Represent Triad in a friendly and professional manner * Use independent judgement to prioritize and organize a diversified workload * Possess excellent computer skills including Microsoft Word, Excel, Outlook, PowerPoint and Publisher * Possess strong organizational and communication skills DUTIES * Receive and relay incoming calls to appropriate personnel * Record and relay messages * Receive and direct visitors, clients, and vendors to proper individual * Screen telephone and on premise sales calls to prevent unnecessary interruption * Provide callers with information such as addresses, fax and phone numbers, company website, and related information * Sort and distribute mail * Coordinate pick-up and delivery of express mail services (FedEx, UPS, etc.) * Maintain inventory of office supplies * Maintain vendor records for facilities and equipment maintenance * Act as main point-of-contact for leased equipment and services * Perform general clerical duties such as data entry, word processing, typing, filing, photocopying, scanning and faxing * Proofread, edit and revise reports, memos and other correspondence as directed * Proficiently reconcile petty cash, credit card, and E-Z Pass accounts * Assist Practice Leaders with project setup, invoicing, time card and expense report management * Assist field personnel with office tasks * Maintain cleanliness and organization of common areas QUALIFICATIONS Education * High school diploma or equivalent required * Associates or Bachelor's degree preferred Experience * Five (5) years related experience Additional requirements * Must possess a valid driver's license and the ability to safely operate a motor vehicle, or have reliable transportation to / from the workplace * Must have the ability to read, write, and perform basic math Must be comfortable working with computers and general office equipment (i.e. copier/scanner/printer, fax, label maker, binding equipment) * Must possess basic to intermediate computer skills including familiarity with Microsoft Office programs (Word, Excel, Outlook, PowerPoint, Publisher) * Must be comfortable communicating with the public This position routinely operates in an office environment, using standard office equipment such as computers, phones, photocopiers and fax machines. Position involves extensive sitting. Some filing is required, which necessitates the ability to lift files, open filing cabinets, stoop, kneel or bend, and/or climb / stand / balance on a stool as necessary. Employee is regularly required to talk or hear and is frequently required to stand and walk, use hands to finger, handle or feel, and reach with hands and arms. Vision abilities required include close vision, distance vision, depth perception and ability to adjust focus. Must have the ability to frequently push, pull, lift and/or carry up to 10 pounds; occasionally up to 25 pounds. Reasonable accommodations will be made for persons with disabilities, as defined by the ADA. Triad Engineering is a multi-disciplinary consulting firm that provides geotechnical and civil engineering, landscape architecture, environmental services, land surveying, construction testing and monitoring services to a wide range of clients. We are an employee-owned firm with nearly 200 employees throughout West Virginia, Virginia, Maryland, Pennsylvania and Ohio and offer an extensive benefits package. Triad Engineering Inc. is a Drug-Free Workplace. As a condition of employment, candidates are required to take and pass a pre-employment drug screening. Triad Engineering, Inc. is proud to be an Equal Opportunity Employer

Part Time Administrative Assistant Daylight Hours- Monday-Friday- No evenings- No Weekends- Holidays Off- PTO- 401 K 25-30 Hours per week; Flexible Schedule Who is The Nutrition Group? We are a full-service food and facilities management company founded in 1975. The Nutrition Group's family of support services includes K-12 Meal Services, Commissary, Custodial and Maintenance Management, Business and Industry, and Consulting. Currently, we operate in Pennsylvania, Ohio, Michigan, South Carolina and Virginia. The Nutrition Group is a people-oriented company that prides itself on the long-term relationships we've established with clients, customers, employees, and vendors. About the Job: The Nutrition Group has an open position of Administrative Assistant. This position entails completing data entry tasks and meal service assistance at a local Senior Citizen Center. Duties to include: Telephone and electronic communications Data Entry Meal Service Assistance Monitor HDM Software for new clients or authorization edits Track of monthly billing for assigned accounts Organize and file billing Send weekly check-ins to accounts for billing (loadouts, supply invoice, meal count summary) Monitor menus weekly for assigned accounts Scan and transmit invoices - accountable for invoices Create flags, production breakdowns, and labels Assist prospective employees with application process Make copies Qualifications: Associates degree or equivalent work experience At least 1 year of clerical or administrative experience Excellent interpersonal and communication skills Proficiency in Microsoft Office programs Must obtain clearances and pass criminal background checks The Nutrition Group is committed to creating a diverse and inclusive environment for all qualified applicants. Consideration for employment will be without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are proud to be an equal opportunity employer.

This is a Non-Employee Contingent Worker Role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to achieving excellent results. This role will sit onsite, likely in a hybrid capacity, at the location(s) listed in this posting. The anticipated term of this engagement will be 12 months. This term could be extended based on company business needs. **CW-Administrative Assistant III** The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts. **Key Responsibilities and Duties** + Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues. + Provides support for daily Executive operations including meeting arrangements, travel and expenses. + Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing. + Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion. + Maintains Executive calendars, contact lists and provides ad-hoc support as needed. **Educational Requirements** + High School Preferred **Work Experience** + No Experience Required; 2+ Years Preferred **Physical Requirements** + Physical Requirements: Sedentary Work **Career Level** 3IC Start Date: 19-Dec-2025 End Date: 31-Dec-2026 Travel Required: No **Anticipated Posting End Date:** 2025-12-19 Base Pay Range: $27.08/hr - $51.92/hr Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location. _____________________________________________________________________________________________________ **Equal Opportunity** We are an Equal Opportunity Employer. TIAA does not discriminate against any candidate or employee on the basis of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other legally protected status. Our full EEO & Non-Discrimination statement is on our careers home page (************************** , and you can read more about your rights and view government notices here (******************************************* . **Accessibility Support** TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team: Phone: ************** Email: accessibility.support@tiaa.org **Drug and Smoking Policy** TIAA maintains a drug-free and smoke/free workplace. **Privacy Notices** For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (************************************************ . For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (*************************************************** . For Applicants of TIAA Global Capabilities, click here (************************************************************************************ . For Applicants of Nuveen residing in Europe and APAC, please click here (************************************************* . TIAA started out over 100 years ago to help ensure teachers could retire with dignity. Today, many people who work at not-for-profits rely on our wide range of financial products and services to support and strengthen their financial well-being. **Privacy Notices** + For Applicants of TIAA, Nuveen and Affiliates residing in US (other than California), click here (************************************************ . + For Applicants of TIAA, Nuveen and Affiliates residing in California, please click here (*************************************************** . + For Applicants of TIAA Global Capabilities, click here (************************************************************************************ . + For Applicants of Nuveen residing in Europe and APAC, please click here (************************************************* . **Nondiscrimination & Equal Opportunity Employment** TIAA is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace. EEO is the Law (https://assets.phenompeople.com/CareerConnectResources/TIAAGLOBAL/documents/22-088\_EEOC\_KnowYourRights-***********88.pdf) Pay Transparency Philadelphia Ban the Box (https://www.phila.gov/media/20**********47/Fair-Chance-Hiring-law-poster.pdf)

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. Are you looking for a fantastic career at Peoples Natural Gas? We have a great opportunity for an Administrative Assistant II! This full-time on-site Administrative Assistant will report to the VP Finance and Gas Segment CEO and support a team of 20 people in a variety of ways. ESSENTIAL DUTIES: * Oversees all aspects of general office coordination. * Maintains calendar of VP, coordinating workflow and meetings * Supports the preparation of expense repots for 5-7 individuals * Files and retrieves organizational documents, records and reports * Signs for UPS/Fed Ex and prepares outgoing packages for shipment * Coordinates and manages office services, e.g. housekeeping, copier maintenance, etc. * Purchases and maintains office supplies and inventory * Process invoices and creates monthly accruals for Accounting * Supports the team in a variety of ways including: * Setting up project numbers at the direction of the Fixed Assets team * Reviewing various sources of data (email, Work orders, etc.) to ensure they agree to ensure data integrity between sources * Prepares and sends supplier letters for PUC licensing and other ad hoc correspondence at the direction of the Rate Teams * Will require working with industry specific software packages * Maintains confidentiality in all aspects of customer and employee information. * Interacts with employees and other departments * Coordination and scheduling of lunches and large meetings (team, rate case training, etc.) * Creates and modifies documents, reports, memos, and letters using Microsoft Applications * Conducts research, compiles data and prepares papers for senior management as requested * Performs other duties as assigned to support the finance group * Supports CFO and team in designing and implementing effective communication an team building activities. QUALIFICATIONS: * High school diploma or equivalent; Associate's degree in business, accounting or related field preferred * 0-2 years of relevant experience KNOWLEDGE, SKILLS AND ABILITIES: * Strong customer service skills * Excellent organizational skills and attention to detail * Proficiency in an array of Microsoft applications-Word' PowerPoint, Excel and Teams * Good writing, analytical and problem-solving skills * Ability to communicate effectively * Ability to operate standard office equipment, * Ability to work well under pressure * Ability to work on multiple projects simultaneously and adapt to changing priorities in a fast-paced environment. * A team player able to work effectively in a team fostered multi-tasking environment WORKING CONDITIONS/PHYSICAL DEMANDS: * Perform sedentary work- exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Essential Utilities, Inc., is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Essential Utilities is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (***************. To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to: * Family members cannot result in a supervisor/subordinate reporting relationship * Family members cannot work in the same department.

Partnerships between Adecco and our local Customers always give great benefits! While working as an Administrative Assistant for Adecco with one of your top clients, you will earn $22.69 per hour and receive a weekly paycheck. Primary responsibilities include: · Performing clerical and administrative tasks such as data entry, record and file creation/maintenance, mail distribution, and invoice processing (keywords: data entry, administrative support, record management) · Providing internal and external customer service, resolving inquiries professionally, and following up as needed (keywords: customer service, communication) · Supporting departmental operations including calendar management, meeting scheduling, and coordinating travel arrangements (keywords: scheduling, coordination) · Preparing correspondence, reports, and presentations using Microsoft Word, Excel, and PowerPoint (keywords: Microsoft Office, reporting) Perks: · Pay starting at $22.69 per hour, plus overtime as needed · Weekly paycheck · Professional onsite office environment, Monday-Friday schedule · Access to Adecco's Aspire Academy with thousands of free upskilling courses · Opportunity to gain experience at a major utility company with strong safety standards Qualifications: · High School Diploma or GED required · 3-6 years of administrative or office support experience · Proficiency in Microsoft Word, Excel, and PowerPoint · Strong organizational skills, attention to detail, and ability to prioritize workload in a fast-paced environment · Excellent verbal and written communication skills · Ability to work independently and as part of a team · Ability to handle confidential information with professionalism This role is being recruited for by one of our Centralized Delivery Team and not your local Branch. To be considered, please follow the steps included upon your application. For instant consideration for this Administrative Assistant position with Adecco in ,MONONGAHELA PA, apply today! **Pay Details:** $22.69 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Lifestyle Assistant is responsible for assisting the Lifestyle Director with leading programs, activities, and other events to enrich the lives of our residents. This individual will be responsible for building relationships with our residents in order to effectively encourage the continued social and physical well-being for each resident. The overall goal of the Lifestyle Assistant is to provide a warm, friendly, and stimulating environment for each resident. Join our team at one of our senior living communities offering independent living, assisted living, or memory care, where we put Residents First while being team-focused and quality-centered. We put Residents First, and our team members matter! At Sagora, we invest in and empower our team members to move upward within the company and in their careers. Based on team member surveys, we are certified as a Great Place to Work! Apply now to join our dedicated team that cares, just like you! Our Core Values are Commitment, Empowerment, Communication, Excellence, and Teamwork! Did you know that our name Sagora comes from the combination of two words Sage, which means wisdom or wise person, and Agora, which means a gathering place. Our communities are a gathering place of wisdom! Benefits: Company-paid telemedicine service for all full-time benefit-eligible team members On-Demand Pay request a pay advance! Discount and rewards program use for electronics, food, car buying, travel, fitness, and more! Health/ Dental/ Vision/ Disability/ Life Insurance Flex Spending Account Dependent Care Flex Plan Health Savings Account 401(k) Retirement Savings Plan with company matching! Paid time off and Holiday pay Team Member Assistance Program counseling services at the other end of the phone! Discounted Meal Tickets Referral Bonus Program earn money for referring your friends! Tuition Assistance (for programs directly related to team member's position) Lasting relationships with our residents who have so much wisdom to share Position Details: Community Name: The Elison of Maplewood Address: 1000 Maplewood Dr. Bridgeport, WV 26330 Phone number: ************ Status (FT/PT/PRN): FT Shift(s): Varies/Weekends Responsibilities: Assist the Lifestyle Director with program planning Lead Lifestyle programs and activities, including the setup and take down for programs, events, parties, and meetings Assist with creation and distribution of the monthly calendar and newsletter Provide assistance before, during and after resident outings Communicate daily with residents and associates regarding activities, programs, and events Provide assistance with dining room services, as necessary, to ensure quality dining experience for residents Maintain records of activities, events, programs, and monthly calendars Assist in supporting volunteers with programs and events, as directed Attend and lead associate meetings, lifestyle training and dementia focus training, as directed Maintain awareness around community of items or situations that could negatively impact resident safety Other duties as assigned Skills/Requirements: 6 months or more in a similar role or experience with event planning, fitness instruction, or working in an administrative assistant type of role Affinity toward senior adults Organization and customer service skills Great communication skills (written and verbal) Must be able to read, write, and communicate effectively with residents, families, guests, and other associates in English Required to work some evenings and weekends for special events Sagora does not accept unsolicited resumes from headhunters, recruitment agencies or fee based recruitment services. Sagora is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.

Aquatech is a global leader in water purification systems technology for both industrial and infrastructure markets located in the United States and internationally. We support our clients with sustainable water purification systems and technologies that are solving the worlds water scarcity challenges. Aquatech is a global leader in water purification systems technology for both industrial and infrastructure markets located in the United States and internationally. We support our clients with sustainable water purification systems and technologies that are solving the worlds water scarcity challenges. Currently, Aquatech has an immediate need for a fulltime Administrative Assistant to the COO to work in our Canonsburg, PA office. The hours are Monday - Friday 8:00am to 5:00pm. The ideal candidate performs primarily administrative functions involving compiling, scanning and bookmarking, opening/sending daily mail, copying, scanning, faxing, filing, and answering telephone, typing, creating/editing documents, and other administrative/clerical duties as assigned. Job Description: * Answer phones * Direct internal and external calls * Order office supplies * Greet customers and visitors * Sort mail/ Packages by department * Maintain Conference Room schedules * Keep daily attendance record * Log and file daily master fax files * Compile and send packages * Check general voice mail * Log visitors and employees day passes * Update the telephone extension list when needed * Additional clerical/ Administrative duties as requested * Use Microsoft Excel on daily basis * Use Teams daily * Organizational Skills * Time Management * Writing Skills * Administrative skills * Travel Booking Experience * Assist Travel Manager * Ordering/ Creating Business cards * Ordering Office name plates * Perform other administrative/clerical duties as assigned. * Prepare for in-house and external customers' meetings. * Keep travel log and travel schedules. Skill Requirements: * General administrative duties: opening/sending daily mail, copying, faxing, filing, and answering the telephone, typing, creating/editing documents and spreadsheets and PowerPoint slides * Ability to communicate effectively with customers and maintain a positive attitude and good organizational skills * Multi-task administrative duties * Ability to apply common sense understanding to carry out instructions * Hands on and ability to carry out tasks with minimal monitoring * Ability to sit at a desk for extended periods of time * Proficiency in Microsoft Office: Specifically, Word and Excel * Experience with presentations and report writing. * Technical experience * Ability to treat items confidentially as and when appropriate. * Work as part of a team * Attention to detail * Knowledge of Teams Essential Functions: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above/below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Physical Job Demands: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to life, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, limited walking and standing.

Purpose: _Joining UPMC Washington's Radiology department offers a unique opportunity to be at the heart of cutting-edge medical technology, supporting a team dedicated to improving patient care. You'll play a crucial role through scheduling appointments to managing vital records, all while fostering a collaborative and dynamic work environment. If you're passionate about healthcare, this position is perfect for you!_ Responsibilities: + Under direct supervision, provides general administrative support to a department or group of professionals. + Orders office supplies and maintains office equipment. + Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions). + Manages routine correspondence by sorting, prioritizing, and drafting communications per established procedures, including sending emails and reminders on behalf of department leadership. + Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. + Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information. + Answers, screens, and routes incoming calls and messages. Responds to routine questions. + Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes). + Greets, screens, and directs visitors to appropriate staff member. + Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Shifts: Monday-Friday. Will need to work 1 Saturday out of 4 or 5 weekends from 7a-3p. 6:30a-2:30p, 7a-3p, 7:30a-3:30p, 8a-4p, 9a-5p, 10a-6p. The shifts and days required may differ based on hospital need. Must be able to travel to 2-3 different outpatient facilities (about 50% of the time) + High School diploma or equivalent. + Up to one year administrative experience preferred. + Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products + Knowledge of business processes and procedures + Ability to use basic reasoning skills Licensure, Certifications, and Clearances: + Act 31 Child Abuse Reporting with renewal + Act 33 with renewal + Act 34 with renewal + Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

The Center for Excellence in Disabilities at West Virginia University is currently accepting applications for an Administrative Assistant position. About the Opportunity The purpose of this position is to perform clerical and administrative functions following established policies, procedures, and methods in support of the Principal Investigator, Manager, and staff of the Positive Behavior Support Program. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including: * 37.5-hour work week * 13 paid holidays (staff holiday calendar) * 15 annual leave (vacation) days per year (employee leave) * 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) * WVU offers a range of health insurance and other benefits * 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's. * Wellness programs What You'll Do * Performs general reception duties, answers telephone, receives and greets visitors to office area. * Composes correspondence, letters, proposals, charts, graphs, manuscripts, complex forms and memorandum. Also types travel, procedures, consultant agreements and contract agreements. Creates tables, charts, and graphs. * Provides meeting support and facilitation including agenda and minute development. * Coordinates and prepares written and electronic materials for mass mailing; maintains mailing lists and email listservs. * Assists in the procurement of program equipment and supplies, researches companies for best price, completes purchasing paperwork. * Receives and submits invoices, bills of sale, receipts, and other accounting documents to a central accounting department. * Schedules appointments, complex committee meetings, staff meetings, manages supervisor's calendar as needed, coordinates all arrangements relating to location, time, and date; creates and disseminates the agenda to participants. * Organizes on-line and in person program-wide regional and statewide seminars, workshops, and training sessions; confirms/verifies receipt of information; requests for information from those enrolled. * Coordinates group travel arrangements and reservations, utilizing both State and WVU Research Corporation regulations/forms to ensure compliance to internal CED travel policies, as well as, all State, WVU and Federal travel policies and procedures. * Documents and provides response to all program referrals and/or application requests made via phone, email, or website. * Creates alternative forms for publications and other dissemination information to ensure information is accessible to all staff, partners, and consumers. * Maintains and organizes inventory of program supplies and/or equipment. * Coordinates data within program-specific databases. Receives and enters data, develops reports, audits for quality control. * Assists Supervisor with the packaging of grant submissions. * Assists supervisor, faculty and staff with special projects as instructed. Pay Grade: 15 * Bachelor's degree required. * A minimum of one (1) year related experience. * Any equivalent combination of related education and/or experience will be considered. * All qualifications must be met by the time of employment. Knowledge, Skills and Abilities * Demonstrated proficient computer skills and in grant proposal editing and packaging. Must be able to take and transcribe minutes. * Thorough/demonstrated knowledge of correct English, grammar, spelling, punctuation, sentence structure and mathematical calculations. * Proficient use of primarily PC computer platform and related software programs, including databases and spreadsheets. * Strong oral and writing skills with emphasized attention to detail and accuracy. * Thorough knowledge of office methods, procedures, practices and protocol. * Thorough/demonstrated ability to apply judgment, discretion and initiative in performing complex secretarial work in a variety of subjects/programs/projects. * Ability to work efficiently and effectively with a minimum of supervision. * Demonstrated ability to independently initiate, draft and prepare clear and concise cover memoranda in final form and correspondence. * Ability to rapidly learn all academic, administrative and organizational policies and procedures. * Ability to independently identify appropriate applications of a wide variety of complex written policies and procedures in circumstances not clearly described by available guidelines. * Maintains skills in, or knowledge of, professional principles, legal and/or reporting requirements affecting area of responsibility. * Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

UMH Properties, Inc. is a publicly traded Real Estate Investment Trust (REIT) that has tripled in size over the past 10 years, with no signs of slowing down. We are seeking an Office Assistant for our Port Royal Village location. Job Purpose The Office Assistant will perform various routine clerical duties to support the organization. Job Duties * Performs clerical duties including typing, filing, and completion of simple forms. * Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment. * Serves as the receptionist for the office, greeting visitors and applicants. * Answers phones, directs calls to appropriate individuals and prepares messages. * Copies, sorts, and files records related to office activities, business transactions, and other matters. * Prepares letters, memos, forms, and reports according to written or verbal instructions. * Sorts incoming mail and delivers it to the appropriate department or individual; processes outgoing mail. * Maintains filing systems either manually or electronically. * Manages calendars and schedules appointments. * The position includes all other responsibilities that may be necessary to fulfill the duties associated with the position or as may be assigned. Required Skills/Abilities: * Excellent verbal and written communication skills. * Excellent interpersonal and customer service skills. * Excellent organizational skills and attention to detail. * Excellent time management skills with a proven ability to meet deadlines. * Proficient with Microsoft Office Suite or related software. Education and Experience: * High school diploma or equivalent required. * Clerical experience preferred. Physical requirements of the job * Moving throughout the community by vehicle or on foot, or when travel is required. * Frequent use of computer, keyboard, mouse, and phone during the workday. * No heavy lifting is required. Work Environment * Working indoors in an office environment as well as moving throughout the community on foot or by vehicle Travel * Occasional car travel may be required to handle work-related errands outside of the community. * Occasional car or air travel may be required to attend local or long distance trainings or when visiting other communities. Work Schedule * Full-time schedule, Monday through Friday, 40 actual hours worked per week with an unpaid lunch break each day. * In-person attendance is an essential function of this position. Job classification * This is a non-exempt position under the Fair Labor Standards Act. Non-exempt employees will be eligible for overtime pay in weeks where total hours worked exceed forty hours. UMH offers employees a range of benefits: * Competitive wages with options for annual bonuses and pay increases * Sales positions include the option to earn commission * 401(k) retirement savings plan with company match * Generous paid time off * Company-paid life insurance for full-time employees * Medical/Rx, Dental and Vision insurance * Voluntary benefit plans: Disability Insurance, Accident Insurance, Hospital Confinement insurance, Life Insurance, Critical Illness coverage * Pet Insurance * Employee Assistance Program (EAP) UMH Properties, Inc. will explore and provide reasonable accommodations to assist any qualified individual with a disability in performing the essential functions of his/her job. Please speak with human resources should you require an accommodation or have any questions. UMH Properties, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Candidates please note: You will receive emails regarding the status of your application. Some are autogenerated updates while others are correspondence from our HR team or the hiring manager directly. In some instances, these emails may go to your email SPAM folder. Be sure to check that folder regularly.

Mesta Electronics, Inc. is a leading manufacturer based in the United States, specializing in the design, development, and manufacture of advanced power quality and power conversion equipment. As part of the global Hammond Power Solutions network, Mesta Electronics, Inc. is committed to innovative design, superior efficiency, and exceptional reliability, ranging from highly advanced harmonic filters to extremely precise induction heating power supplies. Reporting to the General Manager, the Administrative Assistant role is responsible for overseeing and coordinating various administrative tasks such as managing office supplies and equipment, handling internal & external correspondence, scheduling appointments, maintaining records/files and business systems, and providing support to staff and visitors. In addition, this role is key to ensuring the efficient operation of daily activities, assisting in organizing meetings and events, and supporting cross-functional teams in executing key daily business functions. Excellent organizational skills, attention to detail, and effective communication are essential for success. Key Responsibilities: Cross-Functional Team Operational Support Receive customer purchase orders and enter into ERP/MRP system Review vendor packing lists, match to purchase orders, and enter received orders Issue parts for production in ERP/MRP and generate work orders for manufacturing Create shipping documents and schedule carriers for finished orders Create customer invoices and issue to customer after shipment Processes POs and shipments via ERP/MRP and other required business systems Support bookkeeping tasks to track vendor and customer payments Collaborate with the Finance and HR functions to ensure execution of business tasks General Administrative Duties Professionally answering and directing phone calls Handling incoming and outgoing postal mail, and managing general email inquiries Welcoming visitors and directing them to the relevant office/personnel Maintaining general office files, including customer, vendor, and other business records Review and issue timecards and input timecard information for payroll processing Track and enter employee vacation and other time off requests Order office supplies and manage utility and business services accounts Manage agendas, travel plans, and appointments as required for management Coordinating and managing appointments, meetings, and room resources Special Projects/Initiatives Assist and/or lead special projects, events, and other business initiatives Other duties as determined/assigned by management Specialized Knowledge: Outstanding abilities to communicate in person, in writing and via phone Comfortable in properly handling sensitive and confidential information Experience in use of Microsoft Office programs, including Word, Excel, and Outlook Working knowledge of ERP/MRP systems is an asset, but ability to learn is essential Experience with sales order administration and comfortable with direct communication with customers Familiarity with common business procedures and basic accounting principles Experience with bookkeeping practices for accounts receivable, accounts payable, and basic financial reporting Must possess positive and respectful attitude, work well with others, maintain a high sense of urgency and attention to detail, be adaptable and flexible Multi-tasking and time-management skills, with the ability to self-prioritize tasks Must have excellent customer service skills and a friendly/helpful attitude Previous administrative assistant experience of 2-5 years in a professional manufacturing office environment Bachelor's degree in business administration or related field preferred Some of the benefits of working at Hammond: We are Great Place to Work Certified! Our people work hard for us-so we make sure our benefits work hard for them. Our equitable pay, benefits, and practices prioritize security, health, and well-being while sharing in our business success through variable pay programs and our Employee Stock Ownership Program. Our core benefits focus on wellness, mental health, and financial security when employees need them the most, early career or getting ready for retirement. We also support work-life balance through flexible work schedules, paid time off, and leaves of absence. Employees and their families also have access to our confidential, best-in-class Employee and Family Assistance Program (EFAP). Specific Benefits includes: Company 401K Dental care Disability insurance Employee assistance program Employee stock purchase plan Medical Insurance, Health reimbursement, health savings account Life insurance Vacation time Holiday Tuition reimbursement Vision care We are committed to sustainable business practices and offer opportunities for our employees to support the communities where we live and work through our Hammond Giving Strategy.

Job Description Primary Location BLaST - South Office Salary Range Exempt - Salaried Shift Type Full-Time

Rangam Consultants is an award winning company for Staffing solutions and services. We are a multiple service provider in the Information Technology, Scientific, Engineering and administrative fields. We have a proven track record for successfully delivering mission critical consulting, support and recruiting services to various government and Fortune 500 clients. Job Description Responsibilities: - Performs various clerical, administrative and basic general duties including but not limited to data processing, record and file creation and maintenance, mail distribution, telephone reception, invoice processing and administrative support for department. - Demonstrates a solid commitment to all aspects of safety. - Produces a variety of correspondence, reports and presentations using the appropriate office equipment and software. - Focuses on gaining knowledge of element activities, increasing their understanding of customer expectations, and improving their job skills. - Follows up with customers when appropriate. - Uses effective communication skills with good judgment. - Supports the department?s administrative needs which may include maintaining of appointment calendars, meeting scheduling, and travel arrangements. Qualifications: - High school diploma or GED equivalent required - Must pass company Support and Administrative Selection System (SASS) testing - Must possess proficient computer and typing skills - Proficient in Microsoft Word, Excel and PowerPoint Additional Information Various Different locations; Trenton, NJ 08628 & Mount Laurel, NJ 08054, Newark, NJ 07105

Job Description $1,500 Rention Bonus after 9 months! Washington Penn was founded in 1954 by Albert Andy and his three brothers with the desire to do great things...and do good. Together, they were determined to expand and grow, focusing on manufacturing polyolefin-based products and diversifying our plastics portfolio. Today, Washington Penn continues to grow while still maintaining the strong culture of family and innovation we've always been known for. As a leading provider of polypropylene and polyethylene compounds, decades of expertise and dedicated customer service has helped us realize one thing: our greatest successes come when our customers achieve theirs. What began as a small company has now grown into a global operation. Take a journey through our historical milestones and learn how we continue to build upon our legacy. An Opportunity as an Assistant Operator with WPP means: Industry Leading Benefits (Full-time): Health, dental, and vision insurance that starts DAY ONE! Company paid life, accidental death, short term disability, and long-term disability insurance. Holiday parties Company sponsored outings Tuition Reimbursement 9 paid holidays per year 401k with employer match Profit sharing bonuses, semi-annual incentive bonuses Summary: The Assistant Operator is responsible for all packaging, labeling, blending, and placement of materials. Other duties include assisting Operator with machine tasks to ensure production operations run safely and efficiently. Essential Duties and Responsibilities: Understand and comply with Environmental Health & Safety (EHS) policies to assure that environment, health and safety are the first priority of the business. Actively support key safety initiatives at the facility and assist the department as needed to improve EHS performance and results. Actively participate in Monthly Safety Meetings and perform safety audits. Completes work in accordance with quality standards and policies. Individual has responsibility for product quality and is authorized to stop production in order to correct quality or safety concerns. Knowledge of material locations in the warehouse and pulling/staging materials. Responsible for finishing material labeling, handling, and packaging. Covering team members for breaks, vacations, and absences. Responsible for labeling pelletized and unpelletized scrap. Responsible for housekeeping in work area. Scan raw materials to tally sheet and look for red flagged materials. Understand Safety Data Sheets for products being used and utilize specified PPE. Properly and accurately weigh materials, and record amounts being used. Charge blender with specified materials and blend materials. Handle supersacks on 3rd level. Conduct proper shift changes with oncoming shift. Perform all duties in accordance with work instructions. Performs other duties and assignments as directed by Production leadership. Physical Requirements: Must be able to stand/walk for up to 12 hours per shift. Must be able to lift/carry up to 50 lbs. Must be able to bend/stoop repeatedly during a shift. Must be able to push/pull up to 25 lbs. repeatedly during a shift. Must be able to walk up/down flights of stairs repeatedly during a shift. Education: High school diploma or equivalent required Schedule: 12 hour rotating shift, day shift & night shift Payrate: $22.68 - $23.18/hr

Job Description Administrative Assistant Job Summary: Administrative Assistant is a highly organized, proactive and detail-oriented role which provides comprehensive support to the Operations Manager and Processing department leadership team. This role requires exceptional skills in the Microsoft Office Suite, comfort with data analysis and the proven ability to manage multiple administrative and clerical tasks simultaneously. The key focus will be leveraging creativity and adaptability in a seasonally fluid department to create structure and organization. Primary Responsibilities: Perform standard clerical duties Partner with the Operations leadership team on upcoming projects/initiatives Research & statistic charting, transfer raw data into actionable insights Process and reconcile invoices, checking/refunds, and reporting Point of contact with building ownership/maintenance on all facility issues/needs Manage and track office supplies inventory, initiating orders as needed Secondary Responsibilities: Own and drive key initiatives delegated by management (e.g. annual planning) Proactively develop and present solutions and tools to streamline processes and increase efficiency Participate in processing job tasks as needed Job Qualifications: Education, Experience, and Certifications: High school graduate or have an equivalency certificate (GED) Ability to work independently, exercise excellent judgment and take initiative Adaptability to the changing priorities, deadlines and workload Exceptional organization skills and meticulous attention to detail Desire to increase companywide knowledge to further enhance the role of the Operations Department. Recognize and correct errors and learn from mistakes Knowledge, Skills, and Abilities: Skilled in the advanced features of Microsoft Office Suite Outlook- emailing, calendaring, and task management Excel - data analysis, formulas (pivot tables, vlookup, data visualization) Word - document creation and formatting Teams - communication and streamlining content delivery One Note - organization and shared recaps, summary, project plans Physical Requirements: Candidate must be able to: Lift 15 lbs Sit for at least 2 hours at a time without getting up Powered by JazzHR V9pW6wzlTG

Bookmark this Posting Print Preview | Apply for this Job Posting Details Posting Detail Information Student Requisition Number 2026115STP Job Title Presidential Events Office Assistant Number of Positions Available 1 Funded by Federal Workstudy only No Description of Job Duties and Responsibilities As a student worker in the President's Office, you will assist the Presidential Events Coordinator in planning, organizing, and executing a variety of high-profile events hosted by the President of Fairmont State University. This role requires a high level of professionalism, attention to detail, and the ability to handle multiple tasks in a dynamic environment. Key Responsibilities: Event Support: * Assist the logistical planning and coordination of presidential events, including conferences, receptions, and ceremonial functions. * Help with the setup and breakdown of event spaces, ensuring all materials and equipment are in place. * Provide on-site support during events, including managing guest check-ins and coordinating with vendors. Administrative Tasks Prepare and distribute event-related documents, such as invitations, schedules, and agendas. * Maintain and update event planning databases and contact lists. * Support budget process by tracking event costs and submitting invoices to Financial Services to be paid. Communication and Coordination * Serve as a point of contact with vendors, sponsors and guests attending University programs and events. * Collaborate with campus departments and staff to ensure seamless execution of events. * Handle correspondences related to events, including responding to inquiries and confirming details. * Create content for the Presidential Instagram account, including but not limited to recording videos, editing videos and developing post ideas. Research and Analysis * Conduct research on potential venues, speakers, and entertainment options for future events. * Compile and analyze feedback following events to assist in identifying planning improvements for future events General Office Support * Provide general administrative support to the Presidential Events Coordinator and other team members as needed. * Assist with filing, data entry, and other office tasks. * Capture meeting minutes/notes at events as needed (e.g. Open Mike) * Other duties as assigned. Minimum Qualifications * Current Enrollment: Must be a current student at Fairmont State University. Students interested in a career in Event management, Marketing, Communications, Public Relations, Graphic Design and/or Instructional Design and Technology are encouraged to apply. * Skills: Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously. Able to problem solve, react quickly, and respond to event needs as they arise. Enthusiasm to positively represent Fairmont State University; Knowledge of Fairmont State University Programs and Services; Comfortable interacting with a diverse group of people including faculty, staff (including senior leadership), students, alumni and the public. Comfortable utilizing Microsoft Office Suite (Word, Excel, PowerPoint); social media platforms and basic office equipment. * Communication: Excellent verbal and written communication skills; ability to interact professionally with high-level guests and staff. * Experience: Previous experience in event planning or administrative roles is a plus but not required. * Availability: Flexibility to work during regular business hours and occasionally evenings or weekends for events. Must be dependable. Physical Requirements: Ability to lift and carry event materials (up to 25 lbs). Notes to Applicant Student Appointment Length Academic Year Base Hourly Rate $11.00-$14.00 Quicklink for Posting *********************************************** Department/Supervision Department Events Employment Location Main Campus Position will report to (title) Presidential Events Coordinator Recruitment/Advertising Anticipated Hire Date ASAP Job Posting Date 12/05/2025 Job Close Date Supplemental Questions Required fields are indicated with an asterisk (*).

Job Description Triad Engineering, Inc. has an immediate need for a full-time Administrative Assistant in our Morgantown, WV office. Feel the security of working for the Triad team by experiencing the following benefits: Excellent compensation and benefits package including: Medical, dental, vision insurance 401(k) plan Paid holidays Life, Short- and Long-term disability insurance with company-paid premiums Employee Stock Ownership Plan (ESOP) Employee Assistance Program Wellness Program Company supported Professional Development Personal Protective Equipment provided Career Advancement The Administrative Assistant directly supports key management with administrative tasks as assigned, and represents Triad in initial contact with callers and visitors. The Preferred Candidate Will: Represent Triad in a friendly and professional manner Use independent judgement to prioritize and organize a diversified workload Possess excellent computer skills including Microsoft Word, Excel, Outlook, PowerPoint and Publisher Possess strong organizational and communication skills DUTIES Receive and relay incoming calls to appropriate personnel Record and relay messages Receive and direct visitors, clients, and vendors to proper individual Screen telephone and on premise sales calls to prevent unnecessary interruption Provide callers with information such as addresses, fax and phone numbers, company website, and related information Sort and distribute mail Coordinate pick-up and delivery of express mail services (FedEx, UPS, etc.) Maintain inventory of office supplies Maintain vendor records for facilities and equipment maintenance Act as main point-of-contact for leased equipment and services Perform general clerical duties such as data entry, word processing, typing, filing, photocopying, scanning and faxing Proofread, edit and revise reports, memos and other correspondence as directed Proficiently reconcile petty cash, credit card, and E-Z Pass accounts Assist Practice Leaders with project setup, invoicing, time card and expense report management Assist field personnel with office tasks Maintain cleanliness and organization of common areas QUALIFICATIONS Education High school diploma or equivalent required Associates or Bachelor's degree preferred Experience Five (5) years related experience Additional requirements Must possess a valid driver's license and the ability to safely operate a motor vehicle, or have reliable transportation to / from the workplace Must have the ability to read, write, and perform basic math Must be comfortable working with computers and general office equipment (i.e. copier/scanner/printer, fax, label maker, binding equipment) Must possess basic to intermediate computer skills including familiarity with Microsoft Office programs (Word, Excel, Outlook, PowerPoint, Publisher) Must be comfortable communicating with the public This position routinely operates in an office environment, using standard office equipment such as computers, phones, photocopiers and fax machines. Position involves extensive sitting. Some filing is required, which necessitates the ability to lift files, open filing cabinets, stoop, kneel or bend, and/or climb / stand / balance on a stool as necessary. Employee is regularly required to talk or hear and is frequently required to stand and walk, use hands to finger, handle or feel, and reach with hands and arms. Vision abilities required include close vision, distance vision, depth perception and ability to adjust focus. Must have the ability to frequently push, pull, lift and/or carry up to 10 pounds; occasionally up to 25 pounds. Reasonable accommodations will be made for persons with disabilities, as defined by the ADA. Triad Engineering is a multi-disciplinary consulting firm that provides geotechnical and civil engineering, landscape architecture, environmental services, land surveying, construction testing and monitoring services to a wide range of clients. We are an employee-owned firm with nearly 200 employees throughout West Virginia, Virginia, Maryland, Pennsylvania and Ohio and offer an extensive benefits package. Triad Engineering Inc. is a Drug-Free Workplace. As a condition of employment, candidates are required to take and pass a pre-employment drug screening. Triad Engineering, Inc. is proud to be an Equal Opportunity Employer

Mesta Electronics, Inc. is a leading manufacturer based in the United States, specializing in the design, development, and manufacture of advanced power quality and power conversion equipment. As part of the global Hammond Power Solutions network, Mesta Electronics, Inc. is committed to innovative design, superior efficiency, and exceptional reliability, ranging from highly advanced harmonic filters to extremely precise induction heating power supplies. Reporting to the General Manager, the Administrative Assistant role is responsible for overseeing and coordinating various administrative tasks such as managing office supplies and equipment, handling internal & external correspondence, scheduling appointments, maintaining records/files and business systems, and providing support to staff and visitors. In addition, this role is key to ensuring the efficient operation of daily activities, assisting in organizing meetings and events, and supporting cross-functional teams in executing key daily business functions. Excellent organizational skills, attention to detail, and effective communication are essential for success. Key Responsibilities: Cross-Functional Team Operational Support Receive customer purchase orders and enter into ERP/MRP system Review vendor packing lists, match to purchase orders, and enter received orders Issue parts for production in ERP/MRP and generate work orders for manufacturing Create shipping documents and schedule carriers for finished orders Create customer invoices and issue to customer after shipment Processes POs and shipments via ERP/MRP and other required business systems Support bookkeeping tasks to track vendor and customer payments Collaborate with the Finance and HR functions to ensure execution of business tasks General Administrative Duties Professionally answering and directing phone calls Handling incoming and outgoing postal mail, and managing general email inquiries Welcoming visitors and directing them to the relevant office/personnel Maintaining general office files, including customer, vendor, and other business records Review and issue timecards and input timecard information for payroll processing Track and enter employee vacation and other time off requests Order office supplies and manage utility and business services accounts Manage agendas, travel plans, and appointments as required for management Coordinating and managing appointments, meetings, and room resources Special Projects/Initiatives Assist and/or lead special projects, events, and other business initiatives Other duties as determined/assigned by management Specialized Knowledge: Outstanding abilities to communicate in person, in writing and via phone Comfortable in properly handling sensitive and confidential information Experience in use of Microsoft Office programs, including Word, Excel, and Outlook Working knowledge of ERP/MRP systems is an asset, but ability to learn is essential Experience with sales order administration and comfortable with direct communication with customers Familiarity with common business procedures and basic accounting principles Experience with bookkeeping practices for accounts receivable, accounts payable, and basic financial reporting Must possess positive and respectful attitude, work well with others, maintain a high sense of urgency and attention to detail, be adaptable and flexible Multi-tasking and time-management skills, with the ability to self-prioritize tasks Must have excellent customer service skills and a friendly/helpful attitude Previous administrative assistant experience of 2-5 years in a professional manufacturing office environment Bachelor's degree in business administration or related field preferred Some of the benefits of working at Hammond: We are Great Place to Work Certified! Our people work hard for us-so we make sure our benefits work hard for them. Our equitable pay, benefits, and practices prioritize security, health, and well-being while sharing in our business success through variable pay programs and our Employee Stock Ownership Program. Our core benefits focus on wellness, mental health, and financial security when employees need them the most, early career or getting ready for retirement. We also support work-life balance through flexible work schedules, paid time off, and leaves of absence. Employees and their families also have access to our confidential, best-in-class Employee and Family Assistance Program (EFAP). Specific Benefits includes: Company 401K Dental care Disability insurance Employee assistance program Employee stock purchase plan Medical Insurance, Health reimbursement, health savings account Life insurance Vacation time Holiday Tuition reimbursement Vision care We are committed to sustainable business practices and offer opportunities for our employees to support the communities where we live and work through our Hammond Giving Strategy.