Administrative assistant jobs in Mount Dora, FL - 330 jobs

The Administrative Assistant - Orders & Customer Support is responsible for supporting daily operational and administrative needs, with a primary focus on processing customer orders, managing payments, and coordinating shipping activities. This role serves as a critical link between customers, sales, and operations, ensuring timely and accurate order fulfillment while maintaining exceptional customer service standards. The position requires a high level of attention to detail, organization, and the ability to manage multiple tasks efficiently. Essential Duties and Responsibilities Order Processing & Payment Coordination • Accurately input customer orders into the system in a timely manner. • Contact customers to confirm and collect payments. • Track and update payment statuses, ensuring all orders are paid prior to shipment. Shipping Coordination & Tracking • Create and send shipping tracking information to customers. • Follow up on shipments to resolve any delivery issues or delays. • Liaise with shipping carriers to track, escalate, and resolve shipment concerns. Customer Communication & Support • Respond to customer inquiries regarding orders, payments, and shipping. • Maintain a professional and courteous demeanor in all customer interactions. • Provide timely updates to customers and internal teams regarding order status. Administrative & Clerical Support • Maintain accurate records of orders, payments, and shipping details. • File and organize digital and physical documents as needed. • Perform general office duties, including answering phones, managing correspondence, and scheduling meetings. Additional Support Duties • Assist with purchasing office and warehouse supplies when needed. • Support other administrative functions as assigned to meet operational goals. Competencies • Attention to Detail - Ensures accuracy in order entry, payment tracking, and shipping documentation. • Customer Service - Maintains a positive, solution-focused approach in all customer interactions. • Organizational Skills - Manages multiple tasks efficiently while meeting deadlines. • Communication - Effectively communicates with customers, team members, and vendors. • Problem Solving - Quickly addresses and resolves issues with orders, payments, or shipments.

Working Title: ADMINISTRATIVE ASSISTANT I - 55000516 Pay Plan: Career Service 55000516 Salary: $43,603.69 - $56,428.30 Total Compensation Estimator Tool STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION Cost Center 562 / Traffic Operations OPEN COMPETITIVE CAREER SERVICE FULL-TIME CONTACT PERSON: Tracey Scott CONTACT EMAIL ADDRESS: **************************** ANTICIPATED BI-WEEKLY HIRING SALARY: $2,076.92 ($54,000.00/ annually) Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens, or lawfully authorized alien workers, and must possess permanent work authorization for any U.S. employer. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state's economic competitiveness, prioritizes Florida's environment and natural resources, and preserves the quality of life and connectedness of the state's communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: ADMINISTRATIVE ASSISTANT I - DIRECTOR TRANS OPERATIONS/DISTRICT TRAFFIC OPERATIONS This position will support the Traffic Operations office by managing administrative functions for the department, including human resource actions, purchasing, and inventory management. This position contributes to FDOT's mission by addressing the administrative needs of each unit within Traffic Operations to ensure that tasks are completed timely and efficiently. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency's learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where You Will Work: DISTRICT 5 TRAFFIC OPERATIONS 719 S. Woodland Boulevard DeLand, FL 32720 Annual Salary Range: $43,603.69 - $56,428.30 Your Specific Responsibilities: Assists in managing the overall administrative functions of the District Traffic Operations Office. Assists in planning, coordinating, and organizing work assignments and projects. Coordinates and reviews for accuracy personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations. Assists in maintaining file system, correspondence, meeting minutes, personnel actions, and other related documents. Coordinates with management and other administrative staff on purchases, transfers, and surplus of equipment to ensure department procedures are followed and all offices are in compliance. Processes purchasing card charges in Works according to procedure. Reviews and distributes mail. Processes correspondence and requests for staff and management. Serves on and supports administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition as needed. Coordinates, schedules and sets up conferences and meetings for the District Traffic Operations Office. Provides direction and assistance to staff on personnel rules, travel requests/reimbursements, and other department policies, procedures. Works with Management and staff to coordinate, process, and research as necessary, personnel paperwork in accordance with department requirements. The Successful Candidate will have the following required Knowledge, Skills, and Abilities: Knowledge of: * Administrative principles and practices. * Office procedures and practices. * The principles and techniques of effective communication. Skills in: * Written and verbal communication. * Reading, interpreting, communication applicable rules, regulations, policies and procedures. Ability to: * Collect data relating to administrative functions such as human resources, purchasing or report writing. * Prepare correspondence and administrative reports. * Understand and apply applicable rules, regulations, policies and procedures. * Work independently. * Plan, organize and coordinate work assignments. * Communicate effectively. * Establish and maintain effective working relationships with others. Other Job-Related Requirements: * This position requires a Level II background check in accordance with the Statewide Law Enforcement Radio System (SLERS) and Section 282.709, Florida Statutes. * Due to the nature of this position, incumbent must respond to emergencies. Minimum Qualifications: * Two years of experience in an administrative or support type role working in a professional office setting. * An associate's degree can sustitute for the required work experience. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Health insurance (over 90% employer paid) * $25,000 life insurance policy (100% employer paid) * Dental, vision and supplemental insurances * State of Florida retirement package * 10 paid holidays a year * Generous vacation and sick leave * Career advancement opportunities * Tuition waiver for public college courses * A variety of training opportunities * Employee Assistance Program (EAP) For additional benefit information available to State of Florida employees, visit: ************************************* SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans' Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation's Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation's Human Resources Office at ************** for assistance. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement. Location:

SUMMARY Position is responsible for auditing all intake paperwork entered in IMBS prior to selecting the account to bill. II. JOB FUNCTIONS A. Essential Duties and Responsibilities• Receives all Store Patient Packets from Mail Clerk. • Sorts incoming patient paperwork from store locations. • Verifies all documents located on the Batch\-Work Control Sheet were included in the patient packet. • Audits incoming paperwork including new patient setups, existing patients and other documents. • Verifies the accuracy of the information in IMBS compared to information on the required forms. • Reviews and audits the forms for accuracy and completeness. • Communicates any form errors to the store or makes necessary corrections in IMBS, based on the information written on the form. • Makes a copy of the original form and sends the original back to the store for corrections. Maintains a copy of the form until the original is returned. • Prints the “Maintenance Audit Report” from the system and verifies that the information in the report is accurate. Attaches the audit report to supporting documents. Submits the packet to the Claims Supervisor for review prior to entering Audit Control. • Corrects any errors identified by the Claims Supervisor, enters IMBS audit control number located on “Maintenance Audit Report”, verifies in the system that there is an AOB for each claim, files the “Maintenance Audit Report”, identifies any claims that will release during the nightly cycle, makes copies of necessary forms, and identifies Cash Sale Delivery tickets. • Verifies insurance information to ensure accuracy. • Ensures appropriate authorizations are included from Case Managers "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"59869173","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Health Care"},{"field Label":"City","uitype":1,"value":"Orlando"},{"field Label":"State\/Province","uitype":1,"value":"FL"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"32811"}],"header Name":"Data Entry","widget Id":"328242000000072311","is JobBoard":"false","user Id":"328242000007780001","attach Arr":[],"custom Template":"5","is CandidateLoginEnabled":true,"job Id":"328242000009065049","FontSize":"12","location":"Orlando","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"bfaob070fc5c558fd40b287f82f2cd6eb6413"}

Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance ICI HOMES - CORPORATE OFFICE ICI Homes is currently seeking to hire a Real Estate Administrative Assistant l who will assist our legal department in the preparation of documents, contract summaries concerning our communities, property sales, land acquisition and real estate transactions. A skilled, self-directed professional. The position will work on-site from ICI Homes headquarter office in Daytona Beach, Florida. Duties will include but are not limited to the following: ESSENTIAL FUNCTIONS: Assist in streamlining processes within the legal department to enhance efficiency in Company operations, including oversight of document management systems Coordinate with other departments to track, manage, and organize contracts from proposal stage through execution Responsible for support related to litigation, mediation, arbitration, and responses to complaints Develop and support Company risk management initiatives in compliance with internal policies and legal regulations Assist with formatting, redlining, compiling, and managing complex contract documents and other deliverables for internal and external use Renewing and maintaining company licensing Assist with drafting, filing, and managing various business entity documents for corporations, LLCs and partnerships Perform wide variety of legal research and data compilation Perform other duties as may be assigned from time to time POSITION REQUIREMENTS (Experience, Licenses or Certifications required) Proficient working knowledge of Microsoft Office applications. Minimum 5 years experience in Real Estate industry Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines Effective written and verbal communication skills, with the ability to interact professionally with clients and colleagues Strong analytical and problem-solving abilities Ability to work independently as well as collaboratively in a team-oriented environment A commitment to maintaining the highest ethical standards and client confidentiality Associate's or bachelor's degree in paralegal studies or related field and/or Paralegal certification preferred but not required ICI Homes offers competitive salary and a comprehensive benefits package. Please send resume in word or pdf format to ******************** EOE / DFWP Note to Job Seekers: No telephone calls please. Your resume will be reviewed and qualified candidates will be contacted in the event that there is a potential match. Thank you. Compensation: $55,000.00 - $70,000.00 per year

Through innovative storytelling and a culture of collaboration, Disney Live Entertainment creates, produces, and delivers remarkable and engaging entertainment experiences. From the intimate to the spectacular, our work can be seen at Disney theme parks, resort hotels, cruise ships, and other locations worldwide! This diverse team - representing a wide variety of disciplines and talents from technical directors, writers, and lighting designers to choreographers, cosmetologists, and music producers - brings magical worlds to life through technical expertise, performance excellence, incomparable ingenuity, unparalleled spectacle… and a dash of pixie dust! The Administrative Assistant is responsible for delivering comprehensive administrative and logistical support to the Disney Live Entertainment Costuming organization. This is a full-time hourly, non-exempt role that currently reports to the Sr Manager, Character Production & Sustainment. What You Will Do: Act as the information hub for supported leaders Enhance team effectiveness by anticipating organizational needs, monitoring reports (e.g., labor utilization, service anniversaries), consolidating schedules and vacation calendar, and updating distribution lists Maintain a professional, organized environment with service-focused delivery Process travel and expense reports Manage leaders' calendars Support special projects Handle orders, deliveries, and inventory tracking Participate in meetings (note-taking, proofreading, summaries) Prepare large meeting rooms, set up AV/video conferencing, and obtain clearances Oversee logistics: coordinate tasks, manage deadlines, and ensure timely responses Required Qualifications & Skills 2+ years of experience supporting management in an administrative capacity Proficiency with technology, including VTC meeting coordination and advanced computer skills in Microsoft Word, Excel, Outlook, PowerPoint, Visio, SAP, Microsoft Teams, Concur, Coupa, Telecomm, and IT systems Ability and willingness to learn new software programs as required Strong organizational capabilities, attention to detail, and aptitude for managing multiple concurrent tasks Proven track record in handling confidential information with discretion Excellent time management skills, adaptability in daily responsibilities, and the ability to prioritize workloads at daily, weekly, and monthly intervals Effective verbal and written communication skills, complemented by professional telephone etiquette Demonstrated ability to collaborate successfully within a team setting Strong problem-solving abilities and commitment to continuous process improvement Initiative to generate and share innovative ideas Capacity to establish strong working relationships both within and across teams, dedication to supporting leaders and colleagues, and a willingness to proactively contribute beyond assigned duties Preferred Qualifications Experience in the costume or garment industry Strong knowledge and experience with Coupa, Concur, and SAP Required Education High school degree or equivalent experience Preferred Education Bachelor's Degree or equivalent experience Additional Information: Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at **************************************** Job Posting Segment: Disney Live Entertainment Job Posting Primary Business: Costuming, Talent Casting, & Business Integration (DLE) Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Orlando, FL, USA Alternate City, State, Region, Postal Code: Date Posted: 2026-01-05

At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Associate Fund Administration II- to join our Fund Administration team, this role is based in Lake Mary FL. In this role, you'll make an impact in the following ways: Perform a variety of fund administration activities for funds with more intricate portfolio assets and transactions, including expense allocation, budgeting, cash allocation, analysis of fund metrics, and compliance Calculate daily fund position and cash reconciliations for moderately complex funds and assist in resolving escalated discrepancies Report and analyze fund revenues, expenses, profitability, and other key metrics Work extensively with clients to communicate fund expense and performance information regarding moderately complex funds and respond to related inquiries Review fund data and monitor compliance with all regulatory, BNY Mellon, and client specifications Collaborate with internal and external auditors to provide requested information of greater complexity Compile and analyze fund performance data for inclusion in Board of Directors report materials Review fund expense budgeting conducted by support staff Provide guidance to less experienced team members as needed and contribute to the achievement of team objectives To be successful in this role, we're seeking the following: Bachelor's degree in accounting or the equivalent combination of education and experience 3-5 years of total work experience preferred Experience in accounting or fund administration preferred No direct people leadership responsibilities At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: America's Most Innovative Companies, Fortune, 2025 World's Most Admired Companies, Fortune 2025 “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Smart has provided quality support to the themed entertainment industry. We specialize in new attractions, renovations, upgrades, scheduled maintenance, and project management. Job Description Responsible for using a variety of techniques to mold and create aesthetically pleasing three-dimensional objects, including carving, shaping clay, whittling, or chiseling. Material used in sculpting, Polygem a 2 part epoxy, carving snow banks etc. Primary Responsibilities Model three-dimensional substances including stone, marble, concrete, plaster, wood, or Epoxy to create forms. Use metalworking, welding, carving, whittling, chiseling, or shaping to construct artistic forms. Utilize tools such as chisels, gouges, and mallets to create objects. Cut and carve images out of blocks of wood, plaster or stone. Reference lifelike or living models while creating object. Refer to photographs or scenery for inspiration. Incorporate sound, light and motion into the artwork Use clay or wax to shape objects. Cut, twist, laminate, secure, and fasten raw and manufactured materials. Use finger or small hand tools to smooth out rough edges or carve details. Cast substances in 2 Part Epoxy. Other duties as assigned Please include any photos of recent work Additional Information All your information will be kept confidential according to EEO guidelines.

Unlock Your Potential: Join TEWS and Solve the Talent Equation for Your Career CONTRACT OPPORTUNITY! We are seeking an experienced Administrative Assistant to provide high-level, confidential support to senior leadership in a fast-paced professional environment. This role requires strong organizational skills, executive calendaring expertise, and the ability to manage multiple priorities with discretion and professionalism. Pay: $23/hour Contract Length: 9 Weeks Minimum Requirements 4+ years of clerical, administrative, or secretarial experience High school diploma or equivalent Strong Microsoft Office skills (Outlook calendaring required; Word, Excel, PowerPoint) Key Responsibilities Manage and maintain executive calendars, meetings, and appointments Screen calls and visitors; serve as a professional point of contact Prepare correspondence, reports, presentations, and meeting materials Coordinate meetings, travel arrangements, and special projects Maintain organized files, records, and confidential information Order supplies, manage office communications, and support daily operations Provide exceptional internal customer service and interact with all levels of leadership TEWS has opportunities with leading companies for professionals at all career stages, whether you're a seasoned consultant, recent graduate, or transitioning into a new phase of your career, we are here to help.

Serves as Executive Office Assistant and is responsible for maintaining organization and management of the Executive Office under the direct supervision of the Chief Executive Officer. The Executive Office Assistant must possess a mastery of office skills that enhances executive's effectiveness by providing information management support; representing the executive to others; shall require minimum direct supervision; display initiative; exercise judgment within the scope of authority; and facilitate in the establishment, interpretation, application and enforcement of statues, rules, regulations and policies. ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following: Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Conserves executive's time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel. Designs and implements a recordkeeping system to insure maximum operational workflow, and maintains filing systems consistent with the CEO needs. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. Maintains customer confidence and protects operations by keeping information confidential. Prepares reports by collecting and analyzing information. Secures information by completing data base backups. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Develops and maintains a routine system for preparing minutes for CEO meetings, processing outgoing/incoming mail, and receiving calls. Coordinates and tracks administrative directives; schedules CEO meetings; makes appointments; processes incoming correspondence; transfers information; and follows through directives to completion. Prepares business correspondence using a variety of office equipment; draft responses to correspondence; organizes and prepares a variety of reports, letters and internal documents; and assigns correspondence to appropriate staff for response. Maintains office supplies inventory by checking stock to determine inventory level; anticipate needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed. Perform other related duties as assigned including but not limited to: general office errands (mail, supplies, deliveries, etc.) and setting up for various in-house meetings as needed. SUPERVISORY RESPONSIBILITIES: The position will be responsible for effective management oversight for all CEO Clerical Office Support Staff in direct and/or indirect capacity as assigned. SUPERVISION OF PERSONNEL: As assigned by Chief Executive Officer

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Schedule: Monday through Friday, 8:30am - 5:00pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-KS1

LEAP specializes in customer service & marketing for a large number of US-wide companies in many sectors. Their main focuses are on their clients' brand awareness, increasing customer loyalty, and retention. To gain maximum effectiveness, the company utilizes different methods, which can include events and promotions. The Marketing Project Assistant Role: On a day to day basis, you'll talk to potential and existing customers, dealing with a mixture of client representation, sales, and customer services. Your primary focus will be informing customers of the benefits of the company's products & services, dealing with inquiries & processing sales. Whether you have years of experience or are looking to gain new skills, we can offer full product training within this Customer Service & Sales role. However, individuals should be confident, self-motivated, and driven to further career progression. Qualifications The successful Marketing Project Assistant will have: The desire to learn new skills The ability to communicate well with others Patience and remain calm in high-pressure environment Be adaptable to work on various client accounts Sales, customer service and retail experience would be advantageous (Although not essential) Additional Information Job Type: Full-Time Successful candidates can expect to earn between $35,000 - $55,000 with uncapped bonus potential per annum. There are also excellent opportunities to enhance and develop your career. Click the Apply button to send us your resume today!

Job Description Since our inception, FedSync has been driven by the core values of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. These values define who we are. Our vision is to partner with the brightest, most forward-thinking individuals to deliver solutions that anticipate the needs of tomorrow. Our mission is to provide the federal government with innovative and proven solutions, equipping them with the tools and talent necessary to meet future challenges. At FedSync, people matter - both to us and to our clients. Position Overview: FedSync is seeking General Clerks/Secretaries (Levels II & III) to provide essential office services in support of NASA. The ideal candidate will work independently with minimal supervision, supporting supervisors and staff in their day-to-day activities. This role requires strong organizational skills, familiarity with office routines, and proficiency with standard office software. Key Responsibilities: Answer and manage phone calls Schedule appointments and manage calendars Welcome and assist visitors Coordinate meetings, teleconferences, and book conference rooms Disseminate information and manage internal communications Order and manage office supplies Handle copying, faxing, graphic requests, and photo services Manage records and data systems Perform desktop processing and track correspondence Coordinate travel arrangements and time/labor collection Assist with property and move coordination Support training, special events, and information services Qualifications: Education: High School Diploma (required) Experience: Minimum 2-4 years of office experience Preferred: Familiarity with NASA contracts or work experience within the agency Active NASA badge is a plus Excellent verbal and written communication skills Additional Requirements: Ability to lift and move 20+ lbs Must pass background checks and drug screenings regularly FedSync is an Equal Opportunity Employer: We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. Acceptable background check including criminal history background check and credit Check.

We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,6 0 0 offices and laboratories , working together to enable a better, safer and more interconnected world. Our Scott, LA laboratory is looking for a Project Manager Assistant to join their team! The Project Manager Assistant is a key member of the Client Services Team, serving as a client advocate and laboratory liaison. The Project Manager Assistant provides support within a functional group of Project Managers. This role is responsible for assisting with bottle orders, change orders, login review, subcontracting, and PTO coverage. The Project Manager Assistant is expected to become familiar with project complexities and develop a working knowledge of the ongoing project work within their functional working group to offer assistance to the project managers. Job Functions Processes sample orders for all matrices and collection media types and coordinates delivery and pickup of sampling supplies and samples. Executes change orders, based on client instructions, to modify or add to the specifications originally requested on the chain of custody. Reviews login information daily as entered into the laboratory information management system (LIMS) and request corrections or modifications as needed. Informs clients of any sample receipt anomalies and provides technical support for the resolution of such issues. Assists in processing subcontract requests to internal and external labs for testing not offered within the home lab. Manages subcontracting and subcontracting data to ensure timely delivery of analytical reports to clients. Takes overflow phone calls. Assists clients with requests related to sampling, reporting, billing, etc. and takes messages for the Client Services team. Makes or returns specific phone calls as directed by project managers for their ongoing projects. Provides back-up coverage for project managers within functional group - both email and phone calls Checks on TAT and on time report delivery for project managers on your team. Assists login department in overflow and/or coverage situations. Performs other duties as needed Qualifications Associates' degree or equivalent industry experience AND 0-1 years of experience (education, work related, or a combination) in sciences and/or customer service (Required) Bachelor's degree in Environmental Science, Biology, Chemistry, or a related field and 1 to 2 years of relevant experience (education, work related, or a combination) in sciences and/or customer service (Preferred) Exceptional communication skills (Required) Self-starter (Required) Advanced English language skills (Required) Advanced mathematical and reasoning skills (Required) Excellent attention to detail (Required) Solid critical thinking skills to anticipate and solve problems in a systematic manner (Required) Proficiency in Microsoft Office Suite (Excel, Word, Outlook) (Required) Additional Information SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call ************ for assistance and leave a message. You will receive a callback. Please note, this phone number is not for general employment information but is only for individuals who are experiencing difficulty applying for a position due to a disability.

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams. Responsibilities: Administrative Duties: Prepares meeting agendas for assigned staff, assists with meeting set-up/clean-up which includes ordering lunch and takes minutes as needed Schedules and organizes activities such as meetings, travel, conferences and interviews Answers phones, distributes mail and processes expense reimbursement for assigned staff Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations Supports other teams, such as Marketing, with various administrative tasks Provides coverage for reception on a regular basis as needed Office Duties: Monitors office supplies inventory and places orders Reconciles office credit card charges Assists in relationships with building management and facility vendors, including cleaning and security services Coordinates and plans office activities, such as parties and celebrations Serves as an HR touchpoint, such as assisting in the onboarding process and paperwork for new hires Coordinates with the Information Technology team with regards to office technology needs Qualifications: High school education; college level preferred Typically with 5+ years of related experience Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams Strong interpersonal skills and the ability to interact with all levels of staff Ability to maintain appropriate degree of confidentiality and adherence to the practice of business ethics Ability to communicate in a clear, concise and professional manner both verbally and in writing Ability to proactively problem solve and collaborate on innovative solutions Ability to work in team environment Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice Ability to work on multiple projects at the same time Ability to effectively meet deadlines at expected quality Working Place: Orlando, Florida, United States Company : Virtual Dec 18 - HKS Inc.

About Us At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector. We believe in growth-not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow. Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success. Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values-they are the pillars of our continued success. Overview The Assistant Project Manager (APM) will be responsible for assisting the Project Manager with managing the project life cycle process on assigned projects. The APM will assist in obtaining project pricing, budgeting, estimating, detailing, management of subcontractors/vendors, and project schedules. Responsibilities Assist in maintaining a safe and secure work environment by coordinating safety meetings, incident investigations, and maintaining employee involvement. Responsible for assisting project managers and superintendents in executing the project life cycle. Work with the Project Manager to ensure proper planning and management of the installation of HVAC and plumbing to ensure that the installation meets code and project requirements and is brought in on time and under budget. Participate in operation, corporate, and departmental meetings, as required to successfully execute the project and/or departmental goals. Assist the Project Manager in preparations of vendor and subcontractor purchase orders, submittals, and shop drawings to reflect contract drawings, specifications, and estimates. Actively participate in monthly reports and cost reviews, capturing deviations from plan or schedule. Working with the project team in order to bring the project in on time and under budget. Assist the Project Manager as needed with estimating change orders, project documentation, and project close-out, including commissioning requirements. Responsible for actively participating with the project team on all facets of the project life cycle to ensure project goals are met; while developing a skillset to progress one's career in the mechanical industry. Qualifications Required Education, Experience, and Qualifications Bachelor's degree in Construction Management or Mechanical Engineering. 0-2 years' experience in the industry. Thorough knowledge of construction technology, scheduling, equipment, and methods. Ability to read construction plans and specifications. Excellent written and verbal communication skills. Proficient in Microsoft Word and Excel. Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment. Strong knowledge of the industry and the Company's competitors. Excellent multitasking skills, with the ability to perform duties outside of the scope of work when necessary. Preferred Education, Experience, and Qualifications Experience in processing submittals. Experience in heavy commercial construction. Hands-on experience in craft supervision and labor coordination. Travel Requirements 40-60% of time will be spent traveling to job site(s)/office location. Physical Activities Climbing stairs. Remaining in a stationary position, often standing or sitting for prolonged periods Ascending and descending ladders, stairs, scaffolding, ramps, poles Moving about to accomplish tasks or moving from one worksite to another Environmental Conditions Quiet environment Noisy environment Outdoor elements such as precipitation and wind Physical Demands Medium work that includes adjusting and/or moving objects up to 50 pounds ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

Sligo Systems is a full-service systems integrator providing engineering services and fabrication of custom industrial automation and process systems for a wide range of applications in Municipal Solid Waste, Oil & Gas, and Water & Wastewater markets. Project implementation involves a variety of equipment manufacturers, software packages, process and network architectures, and includes HMIs, PLCs, and associated components from all major OEMs. We are looking for our next great Project Assistant to join the team in our Deland office! Job Title: Project Assistant Position Summary: The Project Assistant provides essential administrative and operational support to the Project Manager and cross-functional teams. This role helps ensure accurate quoting, clear communication, and smooth coordination between departments from initial inquiry through product delivery. The ideal candidate is organized, detail-oriented, and committed to maintaining consistency and accuracy throughout each stage of the project. Key Responsibilities Project & Quoting Support * Assist in generating and tracking customer quotes and project documentation. * Collect and verify pricing, materials, and lead time information from internal departments and vendors. * Maintain organized records of quotes, orders, and project updates within company systems. * Support the creation of technical documentation, presentations, and reports as needed. Cross-Functional Coordination * Serve as a liaison between engineering, production, purchasing, and logistics to ensure smooth project execution. * Coordinate order entry, track project progress, and support communication between internal teams. * Monitor timelines and assist in following up on open tasks or customer requirements. Customer & Administrative Support * Communicate professionally with customers to confirm details, gather missing information, or provide updates. * Schedule and prepare materials for project meetings, technical discussions, or status reviews. * Support data entry and reporting to keep leadership informed of quoting and project pipeline activity. Qualifications * High school diploma or equivalent * 1-3 years of experience in a manufacturing, technical, sales, or project coordination environment * Strong attention to detail, organizational, and multitasking skills * Excellent written and verbal communication abilities * Proficiency in Microsoft Office Suite (Excel, Word, Outlook); at least 50 WPM * Ability to work collaboratively across departments and adapt to changing priorities EOE/AA/M/F/Vet/Disability Sligo Systems maintains a drug-free workplace.

Associate, Fund Administration At BNY, our culture allows us to run our company better and enables employees' growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world's investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide. Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance - and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary. We're seeking a future team member for the role of Fund Administration - IC1 to join our Fund Administration team. This role location is based in Lake Mary FL. In this role, you'll make an impact in the following ways: • Perform a variety of fund administration activities, including expense allocation, budgeting, cash allocation, analysis of fund metrics and compliance • Calculate daily fund position and cash reconciliations, resolve discrepancies and escalate issues to more senior colleagues • Synthesize, report and assist in analyzing fund revenues, expenses, profitability and other key metrics • Work with clients to communicate fund expense and performance information, and answer straightforward questions about funds • Review fund data and monitor compliance with all regulatory, BNY Mellon and client specifications • Work with internal and external auditors to provide requested information • Compile and assist in analyzing fund performance data for inclusion in Board of Directors report materials • Review fund expense budgeting conducted by support staff • Contribute to the achievement of team objectives To be successful in this role, we're seeking the following: • Bachelor's degree in accounting or the equivalent combination of education and experience • 0-3 years of total work experience preferred • Experience in accounting or fund administration preferred • No direct reports At BNY, our culture speaks for itself, check out the latest BNY news at: BNY Newsroom BNY LinkedIn Here's a few of our recent awards: • America's Most Innovative Companies, Fortune, 2025 • World's Most Admired Companies, Fortune 2025 • “Most Just Companies”, Just Capital and CNBC, 2025 Our Benefits and Rewards: BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter. BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

Are you looking to progress your career in customer service? Are you passionate about going the extra mile for people? Do you enjoy working in a team environment? Then join us as part of a new team in New York! What you will do You will identify and solve problems, answer queries & sell our client's products. Offer face to face support with prospective customers, representing our clients and increasing their brand awareness As part of our friendly and fun team, you will focus on having great conversations and providing the best experience for our customers. We want all of our customers to have a great experience; you will support them throughout the customer service & sales process while providing the best customer journey. Qualifications Communication is key! You will be warm, friendly, and eager to help our customers! You'll love a challenge but most of all you will enjoy chatting with lots of different people. It is excellent if you already have experience in retail, hospitality, even call centers. However, if you have a proactive attitude, excellent communication skills, and motivated to go the extra mile for every customer, then we want to hear from you! Additional Information Job Type: Full-Time You won't be alone! We have a dedicated training team on site that will teach you the ropes. We provide you with ongoing training and support to perfect your conversations, craft your technique, and become an expert. Great pay, 30,000 - 50,000 per annum Bonus & incentive plans Great social environment Career progression opportunities Travel opportunities If you want to join a great team with a great atmosphere and a highly supportive staff, take a LEAP today! Apply now!

**About Us** At ENFRA, we blend a rich history with a forward-looking vision. With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative energy solutions. Our commitment to leveraging emerging technologies ensures that we remain at the forefront of the Energy-as-a-Service sector. We believe in growth-not just for our business, but for our people. Our team members have the opportunity to advance their careers in a supportive environment that values continuous learning and development. We embrace innovation and encourage creative problem solving to tackle the energy infrastructure and energy challenges of tomorrow. Inclusion is at the heart of our culture. We strive to create a workplace where every voice is heard and valued, fostering a collaborative environment where diverse perspectives drive our success. Join us to be part of a legacy of excellence and a future of groundbreaking advancements. At ENFRA, stability, innovation, and growth are more than just values-they are the pillars of our continued success. **Overview** The Assistant Project Manager (APM) will be responsible for assisting the Project Manager with managing the project life cycle process on assigned projects. The APM will assist in obtaining project pricing, budgeting, estimating, detailing, management of subcontractors/vendors, and project schedules. **Responsibilities** + Assist in maintaining a safe and secure work environment by coordinating safety meetings, incident investigations, and maintaining employee involvement. + Responsible for assisting project managers and superintendents in executing the project life cycle. + Work with the Project Manager to ensure proper planning and management of the installation of HVAC and plumbing to ensure that the installation meets code and project requirements and is brought in on time and under budget. + Participate in operation, corporate, and departmental meetings, as required to successfully execute the project and/or departmental goals. + Assist the Project Manager in preparations of vendor and subcontractor purchase orders, submittals, and shop drawings to reflect contract drawings, specifications, and estimates. + Actively participate in monthly reports and cost reviews, capturing deviations from plan or schedule. Working with the project team in order to bring the project in on time and under budget. + Assist the Project Manager as needed with estimating change orders, project documentation, and project close-out, including commissioning requirements. + Responsible for actively participating with the project team on all facets of the project life cycle to ensure project goals are met; while developing a skillset to progress one's career in the mechanical industry. **Qualifications** **Required Education, Experience, and Qualifications** + Bachelor's degree in Construction Management or Mechanical Engineering. + 0-2 years' experience in the industry. + Thorough knowledge of construction technology, scheduling, equipment, and methods. + Ability to read construction plans and specifications. + Excellent written and verbal communication skills. + Proficient in Microsoft Word and Excel. + Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment. + Strong knowledge of the industry and the Company's competitors. + Excellent multitasking skills, with the ability to perform duties outside of the scope of work when necessary. **Preferred Education, Experience, and Qualifications** + Experience in processing submittals. + Experience in heavy commercial construction. + Hands-on experience in craft supervision and labor coordination. **Travel Requirements** + 40-60% of time will be spent traveling to job site(s)/office location. **Physical Activities** + Climbing stairs. + Remaining in a stationary position, often standing or sitting for prolonged periods + Ascending and descending ladders, stairs, scaffolding, ramps, poles + Moving about to accomplish tasks or moving from one worksite to another **Environmental Conditions** + Quiet environment + Noisy environment + Outdoor elements such as precipitation and wind **Physical Demands** + Medium work that includes adjusting and/or moving objects up to 50 pounds ENFRA is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law. Submit a Referral (***************************************************************************************************************************** **Job Locations** _US-FL-Orlando_ **ID** _2025-8762_ **Category** _Construction Management_ **Position Type** _Part-Time_ **Remote** _No_