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Administrative assistant jobs in Muncie, IN

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Administrative Office Assistant

  • Marketing & Operations Assistant to VP (Construction/Roofing)

    Indianapolis Roofing LLC

    Administrative assistant job in Carmel, IN

    Job title: Marketing & Operations Assistant to VP Company: Indianapolis Roofing LLC Employment type: Full-time ⸻ Indianapolis Roofing LLC is a family-owned roofing and construction firm headquartered in Carmel, Indiana, serving clients throughout Carmel, Indianapolis, and the surrounding region. We specialize in residential and commercial roofing, state and federal contracts, roof repairs, insurance restoration, gutters, siding, and a full range of exterior services. ⸻ The Role This is a hybrid-function role (marketing + operations + executive assistant), and it is 100% on-site in Carmel, IN: • ~50% Marketing & Growth (digital + local) • ~25-35% Operations & Company Support • ~15-25% Executive & Personal Assistant support to the VP This position is designed for a marketing professional who wants to grow into executive-level operations and leadership. There are clear vertical growth paths and long-term earning potential that can exceed $200,000/year as you take on more responsibility, drive results, and move into higher-level management roles. It's ideal for someone with a degree or equivalent experience in Marketing, Communications, Business, or similar who wants to grow into Marketing Management or even Company Operations/General Management over the next few years. You'll be hands-on with day-to-day execution while helping us build the systems and foundations for growth. If you're excited about this role but don't meet every single requirement, we still encourage you to apply. We know great candidates come from a variety of backgrounds and experiences. ⸻ What You'll Do Marketing & Growth (≈ 50%) • Plan, build, and schedule email marketing campaigns to past clients, leads, and referral partners • Help create simple automations and follow-up sequences • Optimize and maintain our Google Business Profile • Post daily content across: • Facebook • Instagram • TikTok • Pinterest • X/Twitter • Threads • Publish YouTube Shorts and long-form content on a regular cadence • Do basic video editing for job-site clips, testimonials, and educational content • Use bulk posting / scheduling tools to repurpose content across platforms • Leverage AI tools (e.g., ChatGPT and similar platforms) to: • Draft and refine posts, emails, and landing page copy • Generate campaign ideas and content outlines • Help create SOP drafts, checklists, and internal documents faster • Help drive affiliate & partnership marketing: • Find places to get us posted, mentioned, or featured (local blogs, podcasts, digital magazines, neighborhood groups, trade partners, etc.) • Benefit from financial incentives tied to qualified referrals and successful partnerships generated through your outreach • Help manage and optimize paid ads (Google, social platforms) • Coordinate and/or implement website updates and changes, including: • Service pages • Landing pages • Blogs • Portfolio photos • Lead forms • Collaborate with any external web/SEO partners • Actively request, collect, and showcase testimonials, including: • Written reviews • Video testimonials • Before/after stories • Track and report key marketing metrics (lead volume, close rates, campaign performance) ⸻ Operations & Company Support (≈ 25-35%) • Help keep jobs, leads, and tasks organized for the VP and the team • Update CRM and project tracking tools • Maintain status boards for leads, inspections, estimates, and active jobs • Coordinate communication with: • Internal team members • Subcontractors/crews • Vendors and suppliers (as needed) • Assist in building and documenting SOPs (checklists and repeatable processes for sales, marketing, and operations) • Help monitor key business metrics: • Weekly/monthly sales • Job progress and timelines • Collections and customer feedback • Support hiring and HR: • Posting job listings • Screening applicants • Scheduling interviews and helping with onboarding checklists ⸻ Executive & Personal Assistant Support to VP (≈ 15-25%) • Work closely with the VP to: • Prioritize daily and weekly tasks • Maintain and protect the calendar (meetings, calls, focus blocks) • Prepare short summaries and action lists after key meetings • Act as a direct support and right hand to the VP in day-to-day decision-making and follow-through • Occasionally assist with personal/logistical tasks that support the VP's productivity (organizing documents, filing, light travel coordination) ⸻ About You Education & Experience • Bachelor's degree (or equivalent experience) in Marketing, Communications, Business, or related field preferred • 1-3+ years of experience in: • Marketing coordination, digital marketing, or content/social media • Operations, admin, or assistant work is a plus • Experience in roofing, construction, trades, or home services is a bonus, not a requirement Skills & Competencies • Comfortable with: • Social platforms: Facebook, Instagram, TikTok, Pinterest, X/Twitter, Threads, YouTube, Google Business Profile • Basic video editing and simple graphic tools (or eager to learn) • Email marketing platforms and basic list management • Proficient using AI tools (e.g., ChatGPT or similar) for professional work, including: • Drafting and refining social posts, emails, and website copy • Researching topics and summarizing information • Creating outlines, checklists, and SOP drafts to speed up execution • Strong writing skills for posts, emails, and simple landing pages • Highly organized and detail-oriented; able to manage multiple moving pieces • Tech-comfortable: • Google Workspace / Microsoft Office • CRM/project management tools (training provided) Personal Qualities • Ambitious and excited to grow into leadership in marketing and/or operations • Professional, mature, and comfortable working closely with ownership • Creative, proactive, and solutions-focused • High integrity, reliable, and consistent • Enjoys a fast-moving, entrepreneurial environment where you help build the system, not just follow it ⸻ Growth & Compensation • Clear path to: • Marketing Manager (owning strategy, budget, and future team), or • Operations / General Manager (helping run the company day-to-day) • Direct exposure to: • Strategic decisions • System building • Leadership and business scaling • Compensation: Competitive base salary (DOE) with performance-based bonus potential (including referral/partnership incentives and long-term earning potential that can exceed $200,000/year in senior roles) • Schedule: Full-time, standard business hours (100% on site) • Location: On-site role based in Carmel, IN, serving Carmel, Indianapolis, and surrounding areas ⸻ How to Apply Please apply via LinkedIn with: • Your resume • A short note or cover letter answering: • Why does this hybrid marketing + operations + assistant role appeal to you? • How do you see yourself growing with Indianapolis Roofing LLC over the next 3-5 years? • (Optional) Links or examples of: • Social accounts you've managed • Email campaigns, content, or portfolio pieces
    $200k yearly 4d ago

  • Field Administrative Assistant

    Clayco 4.4company rating

    Administrative assistant job in Indianapolis, IN

    About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. The Role We Want You For The Field Administrative Assistant takes the lead in providing comprehensive support to Clayco Project Managers, Project Engineers, Superintendents, Mission Control and Technical Services, as assigned. Prepare daily and monthly reports, checks outboxes and distributes mail. Assist Clayco in document management by entering and processing of subcontracts, purchase orders, letters of intent, change orders, safety audits, submittals, bid packages, entering punch-list items and updating the information thru the completion of the job and other paper work processing. Follow up with subcontractors and suppliers if executed documents are missing. Arrange meetings, travel, and ordering food if required, In addition; greet and direct visitors, workers, deliveries, and overall assistance to the entire project team and activities taking place on job site with whatever is needed to accomplish the company's objectives. Acts on own initiative, with a minimal amount of supervision, and yet is a team player. This person is assigned to project teams and will need to be organized, focused and a quick learner. The Specifics of the Role: Prepares correspondence (typing). Readily assists with whatever is needed to accomplish the company's objectives. This includes typing, filing, copying, binding, scanning, and whatever else is necessary. This will also include document retrieval for auditing and litigation as needed. Retrieves, scans, transmits and electronically (or physically) distributes executed subcontracts, change orders and other documents associated with projects. This is an extremely important responsibility. May type contracts, change orders, letters of intent, meeting minutes, etc., and distribute as required. May also help obtain, assemble and assist with project closeout. May assist in entering punch list items and updating the information thru the completion of the job. Routinely will run reports and dunning letters on projects as required. Enter Daily Reports for Clayco and Subcontractors each day and follow up with Subcontractors on missing paperwork. Update rack drawing with the most current issues on a timely basis. This may be daily. Requirements: Interested in learning the business - evolving into someone who will look for solutions to issues and not just pass along messages. A diligent, mature, responsible individual - who is a self-starter, is detail-oriented and attentive to the needs of others. Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed. Organized with the ability to set priorities and take direction. A Team Player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge. Embraces change and recognizes the benefits with a positive outlook. Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning & development programs and more! Compensation The hourly pay for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case.
    $30k-39k yearly est. 1d ago

  • Front Office Associate

    Nmble Medical

    Administrative assistant job in Anderson, IN

    Nmble Medical has partnered with a leading pediatric dental practice dedicated to providing exceptional oral healthcare in a fun, caring, and comfortable environment for children. We believe in creating a positive experience for every family that walks through our doors, and our team is the key to making that happen. We are seeking a dynamic and experienced Front Office Manager to join our team and help us maintain our high standards of patient care and operational excellence. Key Responsibilities Assist in managing, training, and mentoring front office staff, including receptionists and scheduling coordinators. Foster a positive and collaborative team environment. Serve as a point of contact for patient inquiries, concerns, and feedback. Ensure a warm, welcoming, and professional atmosphere for all patients and their families. Oversee the patient scheduling system to optimize schedules. Manage and troubleshoot scheduling conflicts, cancellations, and no-shows. Assist with verifying patient insurance coverage, processing claims, and managing patient accounts. Handle financial arrangements and ensure accurate billing procedures. Maintain and organize patient records in compliance with HIPAA regulations. Identify opportunities to improve front office workflows and efficiency. Develop and implement protocols to enhance the patient experience and operational effectiveness. Generate and analyze reports on key performance indicators. Qualifications Minimum of 3-5 years of experience in a dental or medical office setting. Strong knowledge of dental practice management software (e.g., Dentrix, Open Dental, Eaglesoft). Familiarity with dental insurance plans, billing codes (CDT), and claims processing. Excellent communication, interpersonal, and problem-solving skills. Proven ability to lead and motivate a team. Proficient with Microsoft Office Suite (Word, Excel, Outlook). A friendly, patient, and professional demeanor, especially when interacting with children and parents. The Front Office Manager will work closely with the Practice Manager to oversee the day-to-day administrative and front office operations of the practice. This role is crucial in ensuring a seamless patient experience from scheduling to check out. The ideal candidate will be a highly organized, detail-oriented leader with excellent communication skills and a passion for working with children and their families.
    $25k-33k yearly est. 1d ago

  • Administrative Summer Intern - Celina

    Reynolds and Reynolds Company 4.3company rating

    Administrative assistant job in Celina, OH

    ":"Reynolds and Reynolds is now hiring Administrative Interns to work in various areas of our Celina, OH office over winter break or the summer. As an Administrative Intern, you will assist with daily office tasks such as filing, data entry, and other projects as needed. If you're looking to gain some office experience, this is the position for you!","job_category":"Internships and Part-time","job_state":"OH","job_title":"Administrative Summer Intern - Celina","date":"2025-11-29","zip":"45822","position_type":"Internship","salary_max":"0","salary_min":"0","requirements":"High school diploma or GED~^~Strong work ethic~^~Dependable and reliable","training":"","benefits":"At our Celina facility, we have an onsite medical center and you can participate in company-sponsored events such as our Annual Family Picnic. Reynolds and Reynolds promotes a healthy lifestyle by providing a non-smoking environment. Reynolds and Reynolds is an equal opportunity employer. ","
    $31k-36k yearly est. 60d+ ago

  • Data Collection Admin Staff

    Apidel Technologies 4.1company rating

    Administrative assistant job in Indianapolis, IN

    Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered
    $29k-46k yearly est. 6d ago

  • Obstetrics Gynecologist Is Wanted for Locums Assistance in IN

    Weatherby Healthcare

    Administrative assistant job in Carmel, IN

    If this opportunity sounds right for you, give us a call today to speak with an expert Weatherby consultant for details. Postpartum rounding starts at 6am, clinic 9am - 4pm 16 - 18 patient encounters per shift Level 3 NICU with approximately 2000 deliveries annually Work with inpatient laborist for delivery management IUD/Nexplanon insertion/removal, colposcopy, endometrial biopsy Must perform emergent gynecological surgical procedures 2 weeks per month or more schedule 1000 deliveries per year for provider Paid malpractice insurance; pre-paid travel and housing expenses Assignment details and time entry in online portal Competitive compensation 24-hour access to your Weatherby Healthcare consultant Charter member of NALTO " Since 1995, Weatherby Healthcare has established itself as an expert in locum tenens staffing for physicians, physician assistants, and nurse practitioners. The company employs nearly 600 employees committed to filling locum tenens assignments in large-scale healthcare networks, hospitals, and clinics nationwide. Learn more at ******************************
    $32k-86k yearly est. 26d ago

  • Assistant, Administrative

    Simon Property Group 4.8company rating

    Administrative assistant job in Indianapolis, IN

    PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment Knowledge of administrative and clerical procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrate initiative
    $29k-35k yearly est. Auto-Apply 45d ago

  • Office Executive Assistant

    Sure Trac

    Administrative assistant job in Markle, IN

    The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency. Key Responsibilities: Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers. Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality. Manage office communications and workflows to ensure smooth day-to-day operations. Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel. Track and follow up on action items, deadlines, and deliverables on behalf of the CEO. Maintain and organize electronic and physical files, reports, and confidential documents. Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested. Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting. Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner. Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation. Liaise with internal staff at all levels on behalf of CEO. Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff. Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping. Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.) Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed. Qualifications and Requirements Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred. High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software. Ability to think independently and adapt quickly; without much supervision. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Ability to function well in a fast-paced and rapidly changing environment, adaptability.
    $28k-43k yearly est. Auto-Apply 2d ago

  • Office Executive Assistant

    Cam Superline, Inc.

    Administrative assistant job in Markle, IN

    The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency. Key Responsibilities: Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers. Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality. Manage office communications and workflows to ensure smooth day-to-day operations. Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel. Track and follow up on action items, deadlines, and deliverables on behalf of the CEO. Maintain and organize electronic and physical files, reports, and confidential documents. Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested. Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting. Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner. Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation. Liaise with internal staff at all levels on behalf of CEO. Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff. Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping. Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.) Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed. Qualifications and Requirements Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred. High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software. Ability to think independently and adapt quickly; without much supervision. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Ability to function well in a fast-paced and rapidly changing environment, adaptability.
    $28k-43k yearly est. Auto-Apply 2d ago

  • Office Executive Assistant

    Look Trailers

    Administrative assistant job in Markle, IN

    The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency. Key Responsibilities: Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers. Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality. Manage office communications and workflows to ensure smooth day-to-day operations. Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel. Track and follow up on action items, deadlines, and deliverables on behalf of the CEO. Maintain and organize electronic and physical files, reports, and confidential documents. Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested. Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting. Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner. Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation. Liaise with internal staff at all levels on behalf of CEO. Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff. Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping. Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.) Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed. Qualifications and Requirements Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred. High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software. Ability to think independently and adapt quickly; without much supervision. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Ability to function well in a fast-paced and rapidly changing environment, adaptability.
    $28k-43k yearly est. Auto-Apply 2d ago

  • Office Executive Assistant

    Midsota Manufacturing Inc.

    Administrative assistant job in Markle, IN

    The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency. Key Responsibilities: Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers. Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality. Manage office communications and workflows to ensure smooth day-to-day operations. Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel. Track and follow up on action items, deadlines, and deliverables on behalf of the CEO. Maintain and organize electronic and physical files, reports, and confidential documents. Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested. Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting. Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner. Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation. Liaise with internal staff at all levels on behalf of CEO. Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff. Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping. Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.) Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed. Qualifications and Requirements Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred. High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software. Ability to think independently and adapt quickly; without much supervision. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Ability to function well in a fast-paced and rapidly changing environment, adaptability.
    $28k-43k yearly est. Auto-Apply 2d ago

  • Administrative Assistant I // Indianapolis IN 46204

    Mindlance 4.6company rating

    Administrative assistant job in Indianapolis, IN

    Business Administrative Assistant I Division Healthcare Pharma Contract 6 Months Qualifications DESCRIPTION Responsible for providing administrative support to an individual or department. MAJOR JOB DUTIES AND RESPONSIBILITIES · Primary duties may include, but are not limited to: Maintains general files, orders supplies, screens phone calls and coordinates meetings. · Compiles and distributes meeting minutes. · Coordinates travel plans and submits expense reports. · Compiles, collates, and assembles meeting/presentation materials. · Utilizes various software packages to produce professional quality reports, letters, presentations and other documents. · Performs various technical support duties such as information gathering, reporting, tracking and researching. · Organizes chart up-dates. Receives and responds to routine correspondence following established procedures. EDUCATION/EXPERIENCE · Requires a HS diploma, 2 years administrative experience, or any combination of education and experience, which would provide an equivalent background. Proficiency with personal computer and appropriate software required. Minimum typing skills of 45 wpm and good proof reading skills required. Additional Information Thanks & Regards, Ranadheer Murari | Team Recruitment | Mindlance, Inc. | W : ************ *************************
    $28k-35k yearly est. Easy Apply 1d ago

  • Office Executive Assistant

    Novae LLC 4.1company rating

    Administrative assistant job in Markle, IN

    The Office Executive Assistant plays a critical role in supporting the daily operations by providing high-level administrative and organizational support to the Chief Executive Officer (CEO). This role is responsible for managing schedules, coordinating travel, facilitating communication, and ensuring seamless office functions. The ideal candidate is exceptionally organized, detail-oriented, professional, and capable of handling multiple priorities with discretion and efficiency. Key Responsibilities: Provide comprehensive administrative support to the CEO, including calendar management, travel arrangements, expense reporting, and correspondence. Arrange travel, including organizing the schedule of company jet, and accommodations for CEO and any other senior leadership who may travel with the CEO. Communicate all travel arrangements, travel schedules, and accommodation details with others who need to know. Respond to last minute changes and quickly reorganize travel needs for all travelers. Serve as a key liaison between the CEO and internal/external stakeholders, always maintaining professionalism and confidentiality. Manage office communications and workflows to ensure smooth day-to-day operations. Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. Answer and direct incoming calls from the Novae Markle mainline to appropriate departments or personnel. Track and follow up on action items, deadlines, and deliverables on behalf of the CEO. Maintain and organize electronic and physical files, reports, and confidential documents. Screen, prioritize, and manage phone calls, emails, and other communications to ensure that the executive's focus remains on strategic priorities. Drafting and responding to correspondence, organizing mail, filing / scanning / printing paperwork, as requested. Manage expense reports for CEO for timely submission and reimbursement; organize receipts, complete reimbursement forms with proper cost coding and authorizations, and submit to accounting. Organize details for Board Meeting for CEO and other senior staff as requested, including all logistics of travel, support content preparation, and coordinate planning with liaison from investment partner. Organize details of the Town Hall meetings and large group meetings held by the CEO, including setting up Zoom meetings and supporting content preparation. Liaise with internal staff at all levels on behalf of CEO. Ensure compliance for flight logs by accurately recording flight data for Novae Aero's jet when pertaining to travel of CEO and/or other senior staff. Perform general office tasks including maintaining records, upkeep of travel log, ordering supplies, and basic bookkeeping. Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.) Be available outside of standard business hours to coordinate urgent travel or schedule changes, as needed. Qualifications and Requirements Associate's Degree in business related field required or the equivalent demonstrated skills, abilities, and experience. Bachelor's Degree preferred. High level proficiency in Microsoft Office software, quickly adaptable to learn updates and new software. Ability to think independently and adapt quickly; without much supervision. Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines in order to prioritize responsibilities in a timely manner. Requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Ability to function well in a fast-paced and rapidly changing environment, adaptability.
    $30k-40k yearly est. Auto-Apply 2d ago

  • Secretary

    Catholic Diocese of Rockford 4.1company rating

    Administrative assistant job in Zionsville, IN

    SS. Peter & Paul Catholic School is seeking a welcoming, organized, and dependable Part-Time School Secretary to support our school community. This position serves as the first point of contact for students, families, staff, and visitors and plays an important role in the daily life of our Catholic school. Responsibilities include: Greeting students, parents, and visitors with warmth and professionalism Answering phones, emails, and general inquiries Assisting with attendance, records, and basic clerical tasks Supporting the principal, teachers, and office operations Maintaining confidentiality and professionalism at all times DOR Benefits Link Requirements Qualifications: Strong communication and organizational skills Ability to work collaboratively in a faith-based environment Basic computer and office skills Support for the mission and values of Catholic education
    $19k-28k yearly est. 6d ago

  • Administrative Assistant

    Artech Information System 4.8company rating

    Administrative assistant job in Noblesville, IN

    Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Provides a full range of administrative support including word processing, record and file maintenance, mail distribution and telephone back-up. Typically reports to a Director or Manager. Additional Information For more information, Please contact Pankhuri Razada Associate Recruiter Artech information Systems LLC 360 Mt. Kemble Avenue, Suite 2000 Morristown, NJ 07960 ************ [email protected]
    $26k-33k yearly est. 60d+ ago

  • Administrative Office Assistant

    Diamond Pet Foods 4.1company rating

    Administrative assistant job in Rushville, IN

    Job Scope: The Administrative Office Assistant is to be proficient in every aspect of performing the functions of this position. The Administrative Office Assistant's overall responsibility, and objective, is to provide administrative support to the Office through a wide array of tasks while upholding Diamond Pet Foods overall mission. Duties and Responsibilities: Provide outstanding internal and external customer service Promptly answer incoming calls utilizing a multi-line phone system with proper phone etiquette Promptly answer/greet door visitors assisting/checking them in/out accordingly Assist with courier shipping labels and confirm receipt of packages through various couriers and vendors. Process Invoices and POD's accurately for Accounts Payables Process AP statements and request invoices Review and confirm all information on Receiving Logs are accurate and keyed in system correctly Responsible for sending out the load list communication Office supply inventory which includes maintaining copier machine responsibilities Maintain general cleanliness of Office/ Conference Rooms Filing and Retention of Logs Support Human Resource Manager with annual/monthly parties/luncheons and tasks Answer corporate questions regarding receiving paperwork, invoices, and trucking in/out times Report any discrepancies in paperwork to the department responsible Check system ensuring purchase order numbers are open in IFS Scanning and coping of paperwork Receive/sort/distribute mail Must maintain a customer service-oriented attitude (professional, pleasant, helpful, etc.) Participate in all safety programs. Be an employee champion who will maintain a strong and positive working relationship with all employees with the utmost integrity, confidentiality, and ethical values. Additional Job Functions: Assist in maintaining a positive team environment and good working relationship by maintaining a positive attitude toward all Diamond team members, vendors, and customers. Assist as backup for Inputting Shipping Log data entry in various Excel spreadsheets. Assist as back up with completing international loads. Working overtime is mandatory and requires full participation including availability to work occasional weekends if needed. Accept temporary assignment changes to assist other areas including coverage for other employees' absences whether preplanned or on short notice, maintaining a positive and professional attitude. Complete work in a timely, accurate and thorough manner and be conscientious about assignments. In accordance with Diamond philosophy, the Administrative Assistant is expected to champion and direct continuous learning and improvement in all functions. Must work in a safe, professional manner while performing all functions in accordance with sound safety practices and procedures. Must promptly report all safety violations, safety hazards, accidents, property damage, or near misses to management immediately. Participate effectively in a team atmosphere by modeling and promoting conflict resolution, diversity, ethical practices, and organizational citizenship.Responsible for other duties as deemed necessary by Management. QUALIFICATIONS: Ability to work independently without immediate direction or oversight. Self-motivated with a high degree of initiative and integrity. Excellent communication skills, both oral and written, to effectively communicate in a professional manner. Excellent interpersonal skills (communication, listening, team player, cooperative, approachable). Ability to be organized, flexible, and perform acceptably under pressure. Ability to handle highly sensitive matters and maintain confidentiality. Must be proficient in using a computer system and Microsoft Office Applications such as Word, Excel, Power Point and Adobe Acrobat. Must successfully pass a pre-employment background and drug screening.
    $24k-29k yearly est. 7d ago

  • 245 Secretary/ Treasurer

    Pike Township District 3.9company rating

    Administrative assistant job in Indianapolis, IN

    Secretarial/Clerical Positions/Secretary Attachment(s): * Job Description-245 Secretary-Treasurer.pdf
    $19k-28k yearly est. 33d ago

  • Project Assistant/Coordinator

    Global Channel Management

    Administrative assistant job in Indianapolis, IN

    Medical Device Project Mgr needs 3-5 years of experience with QC Lab background. Medical Device Project Mgr requires: Minimum of bachelor's degree in science or engineering field, Need someone with manufacturing experience in medical device space Need 3-5 years of experience, Somebody with QC Lab side background. Pharmaceutical industry PMP cert Project Management Skills - understanding of various elements required to analyze, develop and deliver solutions to business problems. Ability to create project plans, monitor schedules, and manage implementation of projects necessary. Demonstrated ability to manage multiple priorities independently. Communication Skills - good communication skills. Ability to communicate ideas for new projects and new processes, so that projects/processes can be approved, implemented and replicated. Medical Device Project Mgr duties: Develop and communicate a comprehensive, coherent, and clear integrated project plan is developed and managed to successfully bring the manufacturing facility to a state of operational readiness. Ensure clear structured communications between the different site functions (Ops, TSMS, QA, QCL, Maintenance, Logistics, IT, Automation, etc.), and Global Facilities Delivery (GFD) team. Work through complex linkages related to the overall Operational Readiness scope with the ultimate goal of delivering an on schedule, right first-time facility start-up and successful Process Validation. Project Management Skills - understanding of various elements required to analyze, develop and deliver solutions to business problems. Ability to create project plans, monitor schedules, and manage implementation of projects necessary.
    $24k-37k yearly est. 60d+ ago

  • Project Manager Assistant 2

    Techpro Power Group (All

    Administrative assistant job in Carmel, IN

    Description: Project Manager Assistant Level 2 (PMA L2) About Us: TechPro Power Group and Companies stand at the forefront of the power industry, offering cutting-edge solutions that optimize power equipment performance and reliability. As part of a family of companies that includes Potomac Electrical Services, Sentinel, Sentinel-TDS, and Switching Systems Solutions, we provide comprehensive services across various sectors. We are proud to be an employer of choice, recognized for our commitment to creating a positive work environment where innovation, collaboration, and diversity thrive. Our comprehensive services, including upgrades, retrofits, add-ons, refurbishment, and rigorous testing, are designed to meet and exceed the evolving demands of our clients. Whether you are a skilled technician, an engineer, or a member of our office support team, you'll find a culture that values your contributions and supports your professional growth. Join us and be part of a dynamic team driving the future of the power industry. Benefits: Health & Wellness including Medical, Dental, Vision and HSA 401(k) Retirement Plan Match Contribution PTO & Holiday Pay Paid Travel Expenses (when applicable) Career Advancement Opportunities Position Overview (see Key Responsibilities, Requirements & Additional Information Below): The PMA Level 2 provides intermediate support to project managers, assisting with administrative and coordination tasks, and managing smaller project components with oversight. How to Apply: To join our team, visit our careers page at TechPro Careers and complete your application today. Be sure to upload your resume if you have one. We look forward to learning more about you! Key Responsibilities: Administrative Support Schedule and prepare for meetings, manage mid-level communication, and maintain organized project files. Project Coordination Support PMs by coordinating specific project segments, assisting with budgeting, and performing initial takeoffs under guidance. Documentation and Reporting Assist in generating project status reports, maintain risk logs, and support tracking of project progress. General Support Support the project team and complete tasks as assigned by higher-level PMAs or project managers. Work closely with the project team to ensure alignment and act as a resource for PMA Level 1. Requirements (Education, Experience, Skills & Attributes): 1-3 years of experience in project coordination or related roles. Competency with project management software and Microsoft Office. Strong organizational and communication skills, with a proactive approach to problem-solving. Preferred Qualifications: Bachelor's degree in business administration, project management, or a related field is preferred. Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable. Experience working on projects that involve cross-functional teams. Familiarity with the use of specialized project management or estimating software. Physical Requirements: This job involves both indoor and outdoor work. While performing the duties of this job, the employee is regularly required to: Lift, carry and/or move up to 75 pounds repeatedly. Climb ladders, staircases, step stools, stand, walk, sit, and operate vehicles for extended periods. Bend, stoop, crawl and work in awkward positions or confined spaces for several hours. The employee may occasionally be required to: Work outdoors in varying weather conditions including intense heat/cold, muddy and wet environments. Perform precision tasks with instruments and fittings. Communicate verbally and in writing. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. TechPro Power Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This job description outlines the primary responsibilities and qualifications for the position, highlighting the collaborative and essential skills necessary for success. While we aim to provide an accurate depiction of the role, actual duties may vary based on organizational needs and evolving business requirements. These statements describe the general nature and level of work performed and are not an exhaustive list of all responsibilities, duties, and skills required. #Potomac Testing Requirements:
    $24k-38k yearly est. 11d ago

  • Project Assistant

    Global Channel Management

    Administrative assistant job in Indianapolis, IN

    Project Assistant needs 2+ years experience Project Assistant requires: Documentation Support Inventory Monitoring SAP support Purchase Order Processing Provides the primary support for oversight of assigned projects and processes for their assigned areas/departments. Involves several administrative tasks, document management activities, and SAP-related support. Assist document creation, routing documents for approval, SAP item code set up, Bill of Materials (BOM) creation activities, inventory monitoring, database management, purchase order processing, and deviation management.
    $24k-37k yearly est. 60d+ ago

Learn more about administrative assistant jobs

How much does an administrative assistant earn in Muncie, IN?

The average administrative assistant in Muncie, IN earns between $23,000 and $39,000 annually. This compares to the national average administrative assistant range of $26,000 to $46,000.

Average administrative assistant salary in Muncie, IN

$30,000
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